U.S. Department of Agriculture HSPD 12 Program HSPD 12 Personal Identity Verification (PIV) I Core...

U.S. Department of Agriculture

HSPD 12 Program

HSPD 12

Personal Identity Verification (PIV) ICore Training:

Issuers

2

U.S. Department of Agriculture HSPD 12 Program

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AgendaSection 1- Provisional PIV ID Badges

PIV I Process: Provisional PIV ID Badges

Pre-Issuance Activities

Confirm validity of PIV Request

Confirm Applicant identification source documents

Capture photo and issue badge

Complete Form AD 1197: Section C

Provisional PIV ID Badge Status

Section 2- PIV ID Badges

PIV I Process: PIV ID Badges






Section 3 – Frequently Asked Questions

Section 4 - For More Information

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Section 1

Provisional

PIV ID Badges

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Provisional PIV I ID Badge Pre-Issuance Activities

Provisional PIV ID badge pre-issuance activities include:

1. Sponsor reviews of Applicant’s identity source documents and PIV Enrollment Package.

2. Sponsor approves the issuance of a Provisional PIV ID badge, and forwards Form AD 1197 (copy) to the Issuer.

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Issuer Responsibilities: Provisional PIV ID Badges

The PIV Issuer performs badge personalization operations and issues the identity badge to the Applicant after all identity proofing, background investigations, and related approvals have been completed. Issuer responsibilities include:

1. Confirm validity of PIV Request

2. Confirm Applicant identification source documents

3. Capture photo and issue ID badge

4. Complete Form AD 1197: Section C

3: Print ID Badge2: ID Check1: Check Signature

John Hancock

4: Complete AD 1197

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PIV I Process: Provisional PIV ID Badge

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Confirm Validity of Provisional ID Request

1. Confirm the Sponsor’s signature in line with agency guidelines.

John Hancock

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Identity Confirmation*

2a. The Applicant must submit a federal or state ID for review. (This ID must be the same as the federal or state ID that the Applicant initially submitted to the Sponsor.)

2b. Confirm Applicant identity by comparing the federal or state ID provided by the Applicant to the source document information in Section A of Form AD 1197 to ensure the information matches.

John Hancock

*Unless replaced by an agency-specific process

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Print ID Badge

3a. Capture Photo.

3b. Determine Expiration Date, per agency-specific rule.

Note: All contractor badges must expire at the end of the fiscal year. All badges must expire within 5 years.

3c. Print ID badge using USDA standard card topology.

John Hancock

DRAFT

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4a. Complete Issuer Section C of Form AD 1197.

4b. Sign to confirm badge issuance.

4c. Obtain applicant signature certifying the receipt of badge.

John Hancock

DRAFT

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AgendaSection 1- Provisional PIV ID Badge







Provisional PIV ID badge Status










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Section 2

PIV ID Badges

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PIV I ID Badge Pre-Issuance Activities

PIV ID badge pre-issuance activities include:

1. Issuance of a Provisional PIV ID badge.

2. Successfully adjudicated FBI Fingerprint Check.

3. Adjudicator Approval of PIV ID badge issuance.

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Issuer Responsibilities: PIV ID Badges

The PIV Issuer is responsible for printing replacement badges if a badge is ever lost, stolen, or damaged. Issuer responsibilities include:

1. Confirm validity of PIV Request

2. Confirm Applicant identification source documents

3. Capture photo and issue ID badge

4. Complete Form AD 1197: Section C

3: Print ID badge2: ID Check1: Check Signature

John Hancock

4: Complete AD 1197

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Confirm Validity of PIV Request

1. Confirm the Registrar’s signature in line with agency guidelines.

John Hancock

DRAFT

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Identity Confirmation*

2a. The Applicant must submit a federal or state ID for review. (This ID must be the same as the federal or state ID that the Applicant initially submitted to the Sponsor.)

2b. Confirm Applicant identity by comparing the federal or state ID provided by the Applicant to the source document information in Section A of Form AD 1197 to ensure the information matches.

John Hancock

*Unless replaced by an agency-specific process

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Print ID Badge

3a. Capture Photo.

3b. Determine Expiration Date, per agency-specific rule.

Note: All contractor badges must expire at the end of the fiscal year. All badges must expire within 5 years.

3c. Print ID badge using USDA standard card topology.

John Hancock

DRAFT

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4a. Complete Issuer Section C of Form AD 1197.

4b. Sign to confirm badge issuance.

4c. Obtain applicant signature certifying the receipt of badge.

John Hancock

DRAFT

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Provisional PIV ID Badge Status










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Section 3

Frequently Asked Questions

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Frequently Asked Questions

1) How do I verify the Registrar’s or Sponsor’s signature?

Refer to your agency-specific policy regarding verification of signatures.

2) Where do I store Form AD 1197 after completion?

Refer to your agency-specific policy regarding storage, consistent with the Privacy Policy.

3) What happens when an employee or contractor retires, leaves, or changes Federal Departments?

If an employee or contractor terminates employment with USDA, the ID badge must be retained, in accordance with your agency-specific policy. Refer to your agency-specific policy with regard to changes in status.

4) What If I suspect an identification source document is forged?

Refer to the following link: Sponsor Frequently Asked Questions

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Provisional PIV ID badge Status










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For More Information

Other Training Modules:

Overview: Introduction to HSPD 12 and Personal Identity Verification; Overview of USDA PIV I Process, available on AgLearn.

Role Training: Sponsors, Registrars, (requires USDA eAuthentication Level 2 Access), available on AgLearn.

Applicant Job Aid, available on HSPD 12 website: http://hspd12.usda.gov

Agency Point of Contacts:

Each Agency will determine an Agency Point of Contact for questions regarding their specific agency’s process.

A list of Agency Point of Contacts will be available on the HSPD 12 website: http://hspd12.usda.gov

U.S. Department of Agriculture HSPD 12 Program HSPD 12 Personal Identity Verification (PIV) I Core...

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