U.S. Department of Agriculture eGovernment Program April 9, 2002 eGovernment Working Group Meeting...

U.S. Department of Agriculture

eGovernment Program

April 9, 2002

eGovernment Working Group Meeting

Chris Niedermayer, USDA eGovernment Executive

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U.S. Department of Agriculture eGovernment Program

Welcome

Briefing Topics

Guest Speaker: Quicksilver eTraining

Tactical Planning

Business Case Update

Q & A

Next Steps and Wrap-up

Agenda

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EGWG Briefing Topics

• Past Briefings: Universal Telecommunications Network (UTN) — February 13 Export.gov (Quicksilver) — February 20 eEligibility (Quicksilver) — February 27 Geospatial One Stop (Quicksilver) —March 13 Integrated Acquisition System (eProcurement) — March 13 Capital Planning and Investments (CPIC) — March 27

• Today’s Briefing: eTraining (Quicksilver)

• Planned Briefings: Additional USDA-related Quicksilver initiatives Cyber Security Enterprise Architecture GPEA/Paperwork Reduction Act

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Agenda

Welcome

Briefing Topics


Tactical Planning


Q & A


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Guest Speaker

Guest Speaker:

Keith Namock, Forest Service

Quicksilver e-Training

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Agenda

Welcome

Briefing Topics


Tactical Planning


Q & A


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Agency Tactical Plans: Schedule

Complete drafts of the Agency Tactical Plans were due at the end of March, and the final versions should have approval from agency administrators by this Friday.

Due Dates 2/11-2/15 2/18-2/22 2/25-3/1 3/4-3/8 3/11-3/15 3/18-3/22 3/25-3/29 4/1-4/4 4/8-4/12 4/15-4/19Last round of agencies/staff offices receive prepopulated templates (will be rolled out until this date) 2/25/2002Provide status updates to eGovernment Program 3/6/2002Complete Sections I- IV 3/6/2002

Complete Rough Draft 3/15/2002

Receive comments on rough drafts from eGovernment team 3/22/2002Complete Final Drafts of Plans 3/29/2002

Receive comments on final drafts from eGovernment team 4/5/2002Submit final plans with Administrators' signatures 4/12/2002

Weeks Beginning and End Dates

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Agency Tactical Plans:Progress & Status Update

First drafts received from 13 agencies Very high quality, represent a lot

of hard work

Complete drafts were due March 29

Were received from 10 agencies

Comments on second round of drafts have been returned

Final, Administrator-approved versions of the plans are due this Friday, April 12

Sections 1-4 Complete

Rough DraftComplete

eGov Team Comments

Final Draft Due

Baseline Received

eGov Team Comments

Submit Final

Version

Due Date 3/6/2002 3/15/2002 3/22/2002 3/29/2002 3/29/2002 4/5/2002 4/12/2002FFASFSA Y YFAS Y Y Y YRMA Y Y Y Y Y

FNCSFNSCNPP

NREFS Y YNRCS Y Y

MRPAPHIS Y YGIPSAAMS Y Y Y Y

FSIS Y Y Y Y Y

RDRBSRHSRUS

REEARS Y YCSREES Y Y Y YERS Y Y Y YNASS Y Y Y Y

DA

OfficesOCOCE Y Y Y YOCIOOCFOOES Y Y Y YOIG

Agency Tactical Plan Schedule

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Agency Tactical Plans:Common Trouble Spots

Information collections ‘Information collections’ in the tactical plans refer to

collections of information from the public regulated by the Paperwork Reduction Act

Each PRA-regulated information collection has an 8 digit control number issued by OMB; control numbers for USDA begin with 05. Example OMB Control Number: 0505-1234

PRA information collections are important because they are also the set of transactions that GPEA requires be electronically enabled by 2003.

Summary tables for agency and Departmental initiatives In some plans, initiatives were included under multiple goals

in the summary tables; instead, each initiative should only appear once in the summary table, under the goal with which it is most directly aligned

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Financial information (estimated budget/spending data in Section V, all of Section VI) Part A of section VI requires no additional calculations; it is simply a

summary of the budget information presented in section V. Part B (current IT spending by stakeholder group) is understandably

difficult; if you cannot reasonably acquire this information, make estimates based on your agency’s current or recent IT budget/spending information.

Several agencies have raised the question of including staff time as part of budget data; for the purposes of the plans, staff time should not be included (although you can include staff time in a footnote).

• eGovernment Baseline The eGovernment baseline is an important part of the tactical plan,

as it includes all existing agency eGovernment applications Completed baselines were only received from two agencies,

however You should have received a copy of your agency’s baseline along

with your Tactical Plan briefing packet, back in February; if you need another copy, please contact us ASAP at [email protected] or 202.720.6144

Agency Tactical Plans:Common Trouble Spots

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Agency Tactical Plans:Common Agency-Specific Initiatives

In addition to linkages with the Department’s eGovernment Strategic Plan, several agencies had similar agency-specific initiatives

Agencies may wish to take advantage of these similarities to integrate their initiatives, or to simply collaborate and share knowledge.

Common initiatives include:

Extranets Commodity data/market news Telecommunications/infrastructure

Including wireless applications

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Agenda

Welcome

Briefing Topics


Tactical Planning


Q & A


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All business case teams are working, and most are on track to have their cases created by April 19th with a lot of hard work in between Per Dr. Parham’s presentation and IT Call Memo: April 30th deadline

for inclusion as “major” investment

Business Case Template/Guide has been distributed to all teams This guide will aid teams in putting together a business case

narrative Associated finance tools and capital planning guidance will aid

teams in determining financial aspects of business case

Four half-day seminars with Mark Forman and OMB discussing business cases will be held tomorrow and Thursday, April 10th and 11th. Attendees from across the federal government will learn about and

discuss OMB’s revised Exhibit 300 and the business case process, especially how it relates to eGovernment

Morning of 10th full. All others have very limited space. Call eGovernment Team to check availability at 202.720.6144

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Welcome

Briefing Topics


Tactical Planning


Q & A


Agenda

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Questions and Answers

????

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Welcome

Briefing Topics


Tactical Planning


Q & A


Agenda

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Next Steps & Wrapup

If you have not submitted a complete draft of your Tactical Plan, please send ASAP

• Remember to submit eGovernment baseline with Tactical Plan (since it is an appendix to the plan)

• Final, Administrator-approved versions due this Friday, April 12

1/2-day Business Case Seminar by OMB including Mark Forman on April 10th and April 11th hosted at USDA

We continue to welcome your contributions to and suggestions about the eGovernment Web site, including news, agency highlights, Guidebook resources, etc.

• In the Spotlight suggestions? WebCAAF and Dennis Lytle/GIS are in process…

Next meeting: Wednesday, April 24, 2002

U.S. Department of Agriculture eGovernment Program April 9, 2002 eGovernment Working Group Meeting...

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