UROLOGICAL ASSOCIATION OF KERALA - …. Rajendran, MS MCh. Trivandrum - 695011. ... Urologist, Varma...

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UROLOGICAL ASSOCIATION OF KERALA

HAND-BOOK 2017

Compiled and Edited by Dr.H.Krishna Moorthy

Kochi

Approved byUAK Executive Committee Meeting, 21 April 2017

UAK General Body Meeting, 22 April 2017

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From the Editor’s Desk - 05

Constitution - 06

Membership List - 21

Officers, Venues, Orators, Winners - 32

Guidelines - 50

Conduct of Conferences, Workshops - 50

Conduct of UAK Quiz - 74

Conduct of UAK – PG Academic Programs - 79

Endowed Awards & Prizes of UAK - 80

Evaluation of Papers for Prizes - 88

Institution of Endowed Awards, Sessions - 92

Preparation of Scientific Papers for Conferences - 98

Presentation of Papers in Conferences - 102

Protocol for Official Functions of UAK - 105

Selection of Faculty, Guest Speakers - 107

Office Documents - 110

Founding Office Bearers

The Pre-Registration Era

UAKON at Exotic Venues

Academic Meetings

UAKON of yester years

UAK Collage 1983 - 2017

CONTENTS

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From the Editor’s DeskDear esteemed colleague,

Though UAK was formed in 1983 and officially registered as a society in 1987, many bygone activities of our beloved society were in the dark for a long time. May be the ancestors did not take efforts to store the data for the posterity or the successors did not bother to collect them from their predecessors either. Ever since I took over as the President of the society, it has been my endeavour to unearth all these details and compile them. The guidelines for day to day activities of our society formulated in 2004 and published by me as Hand-book 2004, when I was the Hon. Secretary of UAK has faithfully served and guided the office till now. It is time to have a Hand-book 2017 containing all the collective data.

I profusely thank all the members and well-wishers who contributed, helped and directed me during the task of compilation of previous activities and data. Special gratitude to Prof.K.Sasidharan, Prof. Y.M.Fazil Marickar, Prof. Joseph Thomas, Prof. Suresh Bhat,

Dr.Augustine Komaranchath, (Late)Dr.T.R.Murali, Dr.G.G.Laxman Prabhu and Dr.Prasad Cheeramattom for sharing their treasured records. None the less my own data bank has also come handy in this task.

It may be a fortunate destiny for me to publish the Handbook for our UAK, having had the proud privilege to do the same for Association of Southern Urologists

I dedicate this Handbook to all responsible and meticulous members of UAK, who care for the society activities and are ardent follow the laws and by-laws scripted for its functioning

H.Krishna Moorthy PresidentUrological Association of Kerala

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UROLOGICAL ASSOCIATION OF KERALA

MEMORANDUM (Registered under societies registration act XXI of 1860)

1. Name of society: The name shall be “Urological Association of Kerala.”

2. Office and address: The registered office of the society shall be: The Honorary secretary, The Urological Association of Kerala, No: 33/1237, Nirmala Hospital, Calicut-673012.

3. Area of operation: The society shall be operative within the state of Kerala.

4. Objects:

(a) To promote high standards in the practice and education of urology in Kerala.

(b) To bring together all scientific personnel who are actively interested in the practice of urology in Kerala in one corporate body.

(c) To facilitate exchange of experiences so as to improve the standard of clinical practice and to promote research activities in urology.

(d) To promote publication of scientific literature pertaining to urological practice or research.

(e) To endeavour to establish and maintain liaison with other associations or organized bodies in India or abroad whose objects are in keeping with those of the association.

(f) To carry out any other activities which are identical or conducive to the furtherance of the objects of the Association.

(g) To promote and organize charitable activities in Urology.

5. The names, addresses, occupations and destinations of the persons desirous of forming themselves into this Association under the Societies Registration Act:

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1. Dr. PA .Abraham, B. Sc, MS. Professor of surgery (Retd.) Consultant Surgeon & Urologist Cosmopolitan Hospital, Trivandrum- 695011.

2. Dr. David Joseph, B Sc, FRCS, MCh. Professor of urology (Retd.) Consultant Urologist, Cosmopolitan Hospital, Trivandrum- 695011.

3. Dr. K. Sasidharan MS,MCh. Professor & Head, Division of Urology, Medical College Hospital, Trivandrum 695011.

4. Dr. G. R. Bahulayan Nair, BSc, MS, MCh. Associate Professor, Division of Urology Medical College Hospital Trivandrum -695011.

5. Dr. N. P. Sasikumar, MS, MCh. Assistant Professor, Division of Urology Medical College Hospital, Trivandrum -695011.

6. Dr. K. Rajendran, MS MCh. Assistant Professor, Division of Urology Medical College Hospital, Trivandrum -695011.

7. Dr. D. Rajan, MS, MCh. Tutor in Urology, Division of Urology Medical College Hospital, Trivandrum- 695011.

8. Dr. Y. M. Fazil Marickar, MS, MAMS. Assistant Professor of surgery Medical College Hospital, Trivandrum -695011.

9. Dr. C. B. Viswambharan, MS, MCh. Consultant Urologist, Govt. General Hospital Trivandrum- 695011.

10. Dr. Kim Jacob Mammen, MS. Resident in Urology, Division of Urology, Medical College Hospital, Trivandrum- 695011.

11. Dr. Joy Jyothish, MS. Resident in Urology, Division of Urology, Medical College Hospital, Trivandrum - 695011.

12. Dr. P. V. L. N. Murthy, MS. Resident in Urology, Division of Urology Medical College Hospital, Trivandrum- 695011.

13. Dr. T. Narayana Rao, MS. Resident in Urology, Division of Urology, Medical College Hospital, Trivandrum - 695011.

14. Dr. R. Gopakumara Pillai MS, MCh. Consultant Urologist, District Hospital, Quilon.

15. Dr. Appu Thomas, MS, MCh. Assistant Professor & Head, Division of Urology Medical College Hospital, Alleppey.

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23. Dr. J. Thomas Thachil, MS. Consultant Surgeon & Urologist, MGDM Hospital Kangazha, Kottayam - 686555.

24. Dr. R. Kasi Visveswaran, MD, DM, MNAMS. Associate Professor & Head, Division of Nephrology, Medical College Hospital, Kottayam - 686008.

25. Dr. Narayanan Namboothiri, MD, DM. Assistant Professor, Division of Nephrology, Medical College Hospital, Kottayam- 686008.

26. Dr. J. Samuel, FRCS, FACS. Consultant Surgeon &Urologist, Medicare Hospital, Ernakulam.

27. Dr. Augustine Komaranchath, MD, FRCS, Cert:(Uro) RCS. Head of Division of Urology, Medical Trust Hospital Cochin -682016.

28. Dr. A. Sunderlal Babu, MS, MCh. Consultant Urologist, 25th,”Sulochana” Panampilli Nagar, Cochin -682016.

29. Dr. Thomson Jacob, MS, MCh. Urologist, Medical Trust Hospital, Cochin -682016.

16. Dr. K. I. Kuriakose, MS, MCh. Professor &Head, Division of Urology Medical College Hospital, Kottayam - 686008.

17. Dr. V. N. Bhat, MS, MCh, FICS. Associate Professor Division of Urology Medical College Hospital, Kottayam - 686008.

18. Dr. A. S. Albert , MS, MCh, Dip: NB Assistant Professor, Division of Urology, Medical College Hospital, Kottayam - 686008.

19. Dr. C. Balachandran, MS, MCh. Assistant Profesor, Division of Urology Medical College Hospital, Kottayam - 686008.

20. Dr. Shyam K . Ramesh, MS, MCh. Tutor in Urology, Division of Urology Medical College Hospital, Kottayam - 686008.

21. Dr. Prasad A. Cheeramattam, MS. Resident in Urology, Division of Urology, Medical College Hospital, Kottayam - 686008.

22. Dr. Shimpi Rajendra Krishna, MS. Resident in Urology, Medical College Hospital Kottayam - 686008.

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30. Dr. George P. Abraham, MS, MCh. Consultant Urologist, Lisie Hospital, Cochin -682018.

31. Dr. Basil Elias, MS, MCh.Consultant Urologist, 37/2280, St. Alberts H. S. Lane, Cochin -682031.

32. Dr. Raju Abraham, MS, MCh. Consultant Urologist, District Hospital, Cochin -682011

33. Dr. R. K. Grover, MS. Consultant Surgeon &Urologist, Grover Hospital, Main Road, Thripunithura -682301

34. Dr. Cyriac Varghese, FRCS, FRCS. Consultant Surgeon & Urologist, HIG House No: 44 Panampilli Nagar, Cochin -682015.

35. Dr. T. M. Jayakumar, FRCS. Consultant Surgeon& Urologist, Varma Medical clinic, Thripunithura -682301.

36. Dr. B. Sukumara Panicker, MS. Consultant Surgeon &Urologist, G T M Hospital Alwaye -683101.

37. Dr. O. S. Thampan, MS, MCh. Consultant Urologist , MBMM Hospital Kothamangalam -686691.

38. Dr. B. Surya Prakash, MS, MCh. Consultant Urologist, St. Joseph’s Hospital, Kothamangalam -68691.

39. Dr. Joseph Manak, MS, MCh. Consultant Urologist, Manak Hospital, Nedumpuram - P.O., Thiruvalla.

40. Dr. P. Venugopal , MS, MCh. Professor &Head, Division of Urology K M C &Hospital, Manipal-576119.

41. Dr. M. S. Rao, MS, MNAMS. Professor of Urology, K M C& Hospital, Manipal -576119.

42. Dr. Kamalakar L. Achrekar , MS, MCh. Asst. Professor, Division of Urology K M C & Hospital , Manipal -576119.

43. Dr. H. K. Nagaraj, MS, MCh. Division of Urology, K M C & Hospital, Manipal -576119.

44. Dr. P. K. Gopinatha Menon, MS. Resident in Urology, K M C & Hospital, Manipal -576119.

45. Dr. Mohanchandra Suvarna, MS, MCh. Consultant Urologist, 18, Medicare Centre, Karangalpady, Mangalore -575003.

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46. Dr. Antony G. Kavalam, MD, MS, MS (Uro). Consultant Urologist, St.Martin De Porres Hospital, Cannanore-670301.

47. Dr. M. T. Mohandas, MS, MCh. Consultant Urologist, Govt. District Hospital Cannanore-670017.

48. Dr. P. Damodharan Nambiar, MS, MCh. Consultant Urologist, AKG Memorial Co- operative Hospital, Cannanore-670002.

49. Dr. A. N. Thomas, MS, MCh. Consultant Urologist, Cannanore Urology Centre, Thana, Cannanore-670012.

50. Dr. K. R. Vikraman, MS, MCh. Asst. Professor(On Leave ), Medical College Hospital, Kottayam-686008.

51. Dr. A. C. Velayudhan , MS, MCh. Asst. professor of Urology, Medical College Hospital Calicut-673008.

52. Dr. Y. Rafeek, MS, MCh. Asst. Professor of Urology (on Leave) Medical College Hospital, Calicut-673008.

53. Dr. V. Krishna Prasad, MS. Resident in Urology, Division of Urology

Medical College Hospital, Calicut-673008.

54. Dr. Mohan P. Sam, MS. Resident in Urology , Division of Urology Medical College Hospital, Calicut-673008.

55. Dr. Joseph Maliakal, MS. Resident in urology, Division of urology , Medical college Hospital, Calicut-673008.

56. Dr. K Haribabu, MS. Resident in Urology, Division of urology, Medical College Hospital Calicut-673008

57. Dr. M Thomas Mathew, MD, DM, FISN. Asso: Professor & Head, Nephrology unit, Medical College Hospital, Calicut-673008

58. Dr. Ramadas Pisharody, MD DM Asst: Professor, Division of nephrology Medical College Hospital, Calicut-673008

59. Dr. K. Rajaratnam, MD Tutor, Division of Nephrology Medical College Hospital, Calicut-673008

60. Dr. V.N. Moni, MS, MCh, Dip :NB,

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Asst: Professor, Division of Urology, Medical College Hospital, Calicut-673008

61. Dr. P. Subramonian, MS, MCh. Asst: Professor, Division of urology Medical College Hospital, Calicut-679008

62. Dr. Hamza Thayyil, MS, MCh. Consultant Urologist, Govt. General Hospital Calicut-673008

63. Dr. A. V. Abdul Azeez, MS, Tutor,Division of Urology Medical College Hospital, Calicut-673008

64. Dr E. Sulaiman, MS Tutor, Division of Urology Medical College Hospital, Calicut-673008

65. Dr. K M Aniyan, MS, MCh Urologist, Nirmala Hospital, Calicut-673008

66. Dr.Roy Chally, MS,MCh Professor &Head, Division of Urology Medical College Hospital Calicut-673008

6. The first General Body Meeting of the Association shall consist of all the members listed in item No :5 above and the officers of the Association will be:

1. President: Dr. J. Samuel, FRCS, FACS. Consultant Surgeon & Urologist, Medicare Hospital, Ernakulam.

2. Vice President : Dr. Roy Chally, MS, MCh. Professor & Head, Division of Urology Medical College Hospital Calicut-673008.

3. Honorary Secretary : Dr. K. M. Aniyan, MS, MCh. Urologist, Nirmala Hospital Calicut -673012.

4. Honarary Treasurer: Dr. V. N. Moni , MS, MCh, Dip : NB. Asst: Professor Division of Urology Medical College Hospital Calicut-673008.

5. Hon: Joint Secretary : Dr. J. Thomas Thachil, MS. Consultant Surgeon & Urologist, MGDM Hospital, Kangazha Kottayam-686555.

6. Hon: Editorial Secretary : Dr. P. Subramonian , MS, MCh. Asst: Professor of Urology Division of Urology Medical College Hospital Calicut-673008.

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7. Member , Executive Committee: Dr. M. S. Rao, MS, MNAMS. Professor of Urology KMC & Hospital Manipal-576119.

8. Member, Executive Committee: Dr. Appu Thomas, MS, MCh. Asst: Professor & Head Division of Urology Medical College Hospital Aleppey.

9. Member, Executive Committee: Dr. G. R. Bahulayan Nair, MS, MCh. Asso: Professor of Urology Division of Urology Medical College Hospital, Trivandrum-695011.

10. Member , Executive Committee: Dr. A. Sunderlal Bahu , MS,MCh. Consultant Urologist 25, “Sulochana” Panampilli Nagar, Cochin-682016.

7. We the undersigned whose names and addresses are given below, having associated ourselves for the purposes and description of this Memorandum of Association do here by subscribe our names to this Memorandum of Association and get it to be registered under the Societies Registration Act XXI of 1860 on the First Day of September 1987.

1. President: Dr. J. Samuel, FRCS, FACS. Consultant Surgeon & Urologist Medicare Hospital Ernakulam.

2. Vice President: Dr. Roy Chally, MS, MCh. Professor & Head Division of Urology Medical College Hospital Calicut -673008.

3. Honorary Secretary : Dr. K. M. Aniyan, MS, MCh. Urologist, Nirmala Hospital Calicut -673012.

4. Honorary Treasurer: Dr. V. N. Moni, MS, MCh, Dip: NB. Asst: Professor, Division of Urology Medical College Hospital Calicut -673008.

5. Hon: Joint Secretary : Dr. J. Thomas Thachil, MS. Consultant Surgeon & Urologist MGDM Hospital, Kangazh Kottayam -686555.

6. Hon: Editorial Secretary : Dr. P. Subramonian, MS, MCh. Asst: Professor, Division of Urology Medical College Hospital Calicut -673008.

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7. Member, Executive Committee: Dr. A. Sunderlal Babu, MS, MCh. ,Consultant Urologist 25, “Sulochana”, Panampilli Nagar, Cochi-682016.

Witness:

1. Dr. (Sr) Jose Mary Medical Superintendent, Nirmala Hospital, Calicut-673012

2. Sr. Phyllis, Administrator Nirmala Hospital, Calicut -673012. Calicut

September 1, 1987.

CONSTITUTION1 Name of society:

The name shall be “Urological Association of Kerala.”

2 Office and address:

The registered office of the society shall be: The Honorary Secretary, The Urological Association of Kerala, No: 33/1237, Nirmala Hospital, Calicut-673012.

3 Area of operation:

The society shall be operative within the state of Kerala.

4 Objects:

• To promote high standards in the practice and education of Urology in Kerala.

• To bring together all scientific personnel who are actively interested in the practice of Urology in Kerala in one corporate body.

• To facilitate exchange of experiences so as to improve the standard of clinical practice and to promote research activities in Urology.

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• To promote publication of scientific literature pertaining to Urological practice or research.

• To endeavour to establish and maintain liaison with other Associations or organized bodies in India or abroad whose objects are in keeping with those of the Association.

• To carry out any other activities which are identical or conductive to the furtherance of the objects of the Association.

• To promote and organize charitable activities in Urology.

5. Membership: Members shall be any registered medical practitioner in Modern Medicine and allied specialties, either practicing Urology or other branches of Medicine related to Urology. There shall be only one class of Full members.

6. Mode of election:

The nominees shall be nominated by two members of the Association and elected by the executive committee

7. Rights of the members:

• Members shall be eligible to vote at any Annual or Special General Body Meeting.

• Members will be eligible to vote for the election of the Office Bearers.

• Any member who has no dues outstanding shall be eligible to contest to any of the Office Bearer’s post.

• All members shall have the right to attend any Scientific or General Body Meeting of the Association.

8. Cessation of Membership:

• Any member may resign his or her membership at any time by serving a notice in writing to the Hon. Secretary. Such resignation will not , however ,relieve the member from the responsibility to pay any dues to the Association prior to ceasing to be a member.

• Any member whose subscription is in arrears for one complete year and who has been duly notified in writing by the Hon. Treasurer or Hon. Secretary shall forfeit his membership. Such members

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may be considered for reelection upon a formal application to the Executive Committee after all dues have been paid. The discretion of the executive committee shall be final in case of such re-election.

• The Executive Committee shall have the right to terminate the membership of any individual member, even after election, if it is subsequently found that material facts supplied in the application are incorrect.

• The executive committee shall have the powers to terminate the membership of any member who has been found guilty of unprofessional behavior or of working against the interest of the Association, provided that the member concerned is offered full opportunity to present his case to the Executive Committee and such decision should be confirmed at the Annual Executive Committee Meeting by two-third majority and voting.

9. Subscription:

The Annual subscription shall be Rs.50/-(Rupees Fifty only). Membership for the lifetime shall be Rs.500/-(Rupees Five Hundred only). All subscription shall be due on election and subsequently on January 1st of every year.

10. Financial year:

The financial year of the Association shall end on 31st December in each year.

11. Bank Account:

Shall be operated by the Hon. Treasurer. All cheques shall be signed by two Officers of the Association of whom one shall be the Hon. Treasurer and the other shall be the Hon. Secretary. In the absence of any of the above, the Executive Committee shall nominate one of the office bearers for the particular financial year.

12. Officers of the association:

(a) The Officers of the Association shall be the President, Vice-President, Hon: Secretary, Hon: Joint Secretary, Hon: Treasurer and Hon: Editorial Secretary.

(b) Any member of the Association who is not having any dues outstanding shall be eligible to hold any Office.

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(c) The Officers shall be elected at the Annual General Body Meeting from a list of suggested nominations submitted to out-going President. Each nomination shall be proposed by a member and seconded by another member.

(d) The President, Vice-President, Hon: Secretary, Hon: Joint Secretary, Hon: Treasurer and Hon: Editorial Secretary shall be elected for two years and shall hold office from the day following the termination of the Annual General Body Meeting at which they are elected to the termination of the second succeeding Annual General Body Meeting.

(e) The President and the Vice- President shall not be eligible for immediate re election.

13: Duties of the Officers:

(a) The President shall preside at the Annual General Body Meeting and at all Meetings of the Executive Committee. He shall exercise general supervision of the affairs of the Association and shall perform any other duties assigned to him by the Executive Committee.

(b) The Vice- President shall perform all duties of the President in the absence of the latter or at his request. The Vice-President shall have such other powers and function as may be assigned by the Executive Committee.

(c) The Hon: Secretary shall look after the day to day affairs of the Association under direction of the Executive Committee. He shall be responsible for summoning all Meetings, preparing the agendas and keeping the minutes of the Proceedings. He shall be in charge of all Files, Documents, Books and other papers of the Association. He shall be responsible for maintaining a Register of the Members. He shall be responsible for formulating the Annual Report to be presented to the Executive Committee at the Annual General Body Meeting.

(d) The duties of the Hon: Joint Secretary shall be assigned by the Executive Committee.

(e) The Hon: Treasurer shall be responsible for receiving all subscriptions and other dues from the members, for paying off all bills and for preparing an Audited Statement of Accounts and Balance Sheet annually to the Executive Committee and to the General Body Meeting. He shall keep true and accurate records of all financial transactions of the Association. On request from the Hon:

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Secretary, he shall pay authorised Bill of the Association. He shall be responsible for notifying all members regarding their dues to the Association.

(f) The Hon: Editorial Secretary shall edit all matters pertaining to the Association in the Official Journal of the Association.

14. Executive Committee:

The Executive Committee of the Association shall consist of:

(a) The Office Bearers elected as per Rule 12, the immediate past President and Four members elected from among the members. One nominee of the President of the Urological Society of India shall be included whenever the Association is made a Chapter of the Society.

(b) Of the four elected members, there shall be a regional representation as far as possible.

(c) The members shall be elected for two years and shall not be eligible for immediate re election.

(d) The nomination of members to the Executive Committee shall be made by another member with the consent of the candidate agreeing to the nomination.

(e) All members of the Executive Committees shall be elected at the Annual General Body Meeting.

15. Duties of the Executive Committee:

(a) The Executive Committee shall constitute the executive authority of the Association in all matters –scientific, business, financial and charitable activities.

(b) The Executive Committee shall be responsible for arrangements for the business and scientific parts of the General Body Meeting.

(c) The Executive Committee shall have the powers to appoint any subcommittee for any specific purpose. Such Committees shall be responsible to the Executive committee only. The report of such committees shall be incorporated in the report of the Executive Committee to be submitted at the General Body Meeting.

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(d) The quorum shall be one – third members. The committee shall meet at the call of the President.

16. General Meetings:

(a) There shall be two General Meetings in a year.

(b) The Meeting at the end of the year shall be known as the Annual General Body Meeting. It shall be held on the last Sunday of November every year.

(c) The Annual General Body Meeting shall consist of two parts: Business and Scientific.

(d) The Executive Committee shall have the powers to convene such other meetings as it deems necessary when it shall be called Special General Body Meeting.

(e) The Executive Committee shall have the powers to convene such other Scientific Meeting besides the two in a year as it deems necessary.

(f) The Agenda for the Annual Business Meeting shall be:

1. To receive the Report of the Executive Committee.

2. To receive the Report of the Hon: Treasurer and the Audited Statement of Accounts and Balance Sheet.

3. To approve new members to the Association as recommended by the Executive Committee.

4. To elect Officers of the Association and members of the Executive Committee.

5. To elect the Auditors.

6. To consider other business as the Executive Committee may determine.

7. To consider any resolution or amendments to the Rules submitted by the members in accordance with Rule 18.

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(g) Quorum at the Annual General Body Meeting shall be one-fourth of the registered members

(h) Resolutions:

Any member desirous of moving a resolution at the Annual General Body Meeting shall notify the same in writing to the Hon. Secretary.

17. Journal of the Association:

The Official Journal of the Association for the time–being shall be a NEWSLETTER covering the proceedings of the two General Meetings or other interesting items.

18. Amendments to Rules:

Notice of any proposal to repeal, amend or add to the existing Rules shall be forwarded to the Hon. Secretary in writing before one month to the date of the Annual General Body Meeting. The proposal shall appear on the Agenda of the Meeting in the form of a resolution duly proposed and seconded. No proposal shall be considered as passed unless it is carried by two-thirds majority and voting subject to Societies Registration Act Rule 12.

19. Dissolution:

In case the Association is dissolved, the assets remaining after the payment of all legitimate debts and liabilities shall be made over to another Association having similar objects. No portion shall be divided among the members.

20. We the undersigned, certify that the facts written above are the true copy of the bye laws of the Urological Association of Kerala.

Name & Address Office

1. Dr. J. Samuel President Consultant Surgeon &Urologist Medicare Hospital, Ernakulam.

2. Dr. K.M. Aniyan Hon. Secretary. Urologist Nirmala Hospital, Calicut– 673012.

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3. Dr. V.N. Moni Hon. Treasurer Asst. Professor, Ddivision of Urology Medical College Hospital Calicut -673008.

Witnesses:

1. Dr. (Sr) Jose Mary Medical Superintend, Nirmala Hospital, Calicut- 673012

2. Sr. Phyllis Administrator Nirmala Hospital Calicut-673012

Calicut September1, 1987 (Hon. Secretary)

Resolution for amendment of clause No.18 of the Constitution

Clause No.18 as it exists today:

Notice of any proposal to repeal, amend or add to the existing rules shall be forwarded to the Honorary Secretary in writing before one month to the date of the Annual General Body Meeting. The proposal shall appear on the agenda of the meeting in the form of a resolution duly proposed and seconded. No proposal shall be considered as passed unless it is carried by two-thirds majority and voting subject to Societies Registration Act Rule12.

The proposed modifications:

No Amendment to the Memorandum and the

Constitution will be made without the prior approval of the Commissioner of Income –Tax. Notice of any proposal to repeal, amend or add to the existing rules shall be forwarded to the Honorary Secretary in writing before one month to the date of the Annual General body Meeting. The proposal shall appear on the Agenda of the Meeting in the form of a resolution duly proposed and seconded. No proposal shall be considered as passed unless it is carried by two-third majority and voting subject to Societies Registration Act Rule 12. Proposed by: ROY CHALLY

Seconded by: K.M. ANIYAN.

The modification of clause No. 18 of the Constitution of the Urological Association of Kerala is passed unanimously at the Annual General Body Meeting held on November 27, 1988 at Hotel Kamala International, Cannanore.

Dr. ROY CHALLY President

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A01 Abdul Azeez [email protected]

A02 Abdul Hameed

A03 Abhay Anand [email protected]

A04 Abhilash Antony [email protected]

A05 Abijit Shetty [email protected]

A06 Abraham Kurian [email protected]

A07 Aby Madan [email protected]

A08 Aditya Shenoy [email protected]

A09 Ajith Bharathan [email protected]

A010 Albert AS [email protected]

A011 Amish K Mehta [email protected]

A012 Amit Gour [email protected]

A013 Amit kamalkar bhoir [email protected]

A014 Amith Chandra [email protected]

A015 AMVC Raju [email protected]

A016 Anil Ramachandran [email protected]

A017 Anil Sharma [email protected]

A018 Aniyan K.M. [email protected]

A019 Anoop K Sankar [email protected]

A020 Antony G. Kavalam

A021 Antony PG [email protected]

A022 Appu Thomas [email protected]

A023 Arun B [email protected]

A024 Arun Chawla [email protected]

A025 Arun P [email protected]

A026 Arun Ramdas Menon [email protected]

A027 Ashish jindal

A028 Ashok Pandit [email protected]

A029 Augustine Komaranchath [email protected]

A030 Avinash TS

MEMBERSHIP LIST (UPDATED UPTO 2017)

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A031 Aneesh K.P [email protected]

A032 Ashuthosh [email protected]

A033 Anup.G.R [email protected]

A034 Ashwin.G [email protected]

A035 Alvin Jose.P [email protected]

A036 Anoop Krishnan.K.K [email protected]

A037 Ashish Chaurasia [email protected]

A038 Abhinav Kumar

A039 Avinash Pratap Singh Thakur [email protected]

B01 Babbar Devendra S N [email protected]

B02 Baby N. Mathew [email protected]

B03 Bahulayan Nair GR

B04 Balagopal nairTiyadath [email protected]

B05 Bejoy Abraham [email protected]

B06 Benjamin IC [email protected]

B07 Bhat VN [email protected]

B08 Biju Baby.O

B09 Biju Mathews [email protected]

B010 Biju N

B011 Biju S Pillai [email protected]

B012 Binu Jose [email protected]

B013 Bobby John [email protected]

B014 Bobby Mathew George

B015 Biju.S.Pillai [email protected]

C01 Chandraprakash V [email protected]

C02 Chandrasenan Nair MR [email protected]

C03 Chinnaswami C [email protected]

C04 Chitra Thara K [email protected]

D01 Damodaran Nambiar [email protected]

D02 Darwin Therattil [email protected]

D03 Datson George [email protected]

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D05 Deepak [email protected]

D06 Deepak Janardhanan [email protected]

D07 Dhanyakumar B [email protected]

D08 Dineshan KM [email protected]

D09 Devesh Bansal [email protected]

D10 Deepak Garg [email protected]

D11 Devendra Garg [email protected]

F01 Faizal S [email protected]

F02 Fazil Marickar YM [email protected]

F03 Felix Cardoza [email protected]

F04 Frederick paul [email protected]

G01 George C. Joseph [email protected]

G02 George P. [email protected]

G03 Georgie Mathew

G04 Georgy K. Ninan

G05 Gini AK [email protected]

G06 Ginil Kumar [email protected]

G07 Ginson George

G08 Gopakumar [email protected]

G09 Gopnatha Menon PK [email protected]

G010 Goutham Gopinath [email protected]

G011 Govinda Reddy

G012 Grover RK

G013 Gaurav Mohan Sali [email protected]

G014 Gordhan Ram Choudari [email protected]

G015 Girish.S.K [email protected]

H01 Hamza Thayyil [email protected]

H02 Hari Govind P [email protected]

H03 Hari Krishnan

H04 Haris C H [email protected]

H05 Harris Paul, [email protected]

24

H06Himesh Rameshchandra Gandhi,

[email protected]

I01 Ilangovan M, [email protected]

J01 Jacob Cheriyan,

J02 Jayakrishnan,

J03 Jayakumar,R ‘

J04 Jayaseelan Mathias,

J05 John Kurien [email protected]

J06 John Abraham [email protected]

J07 John TJ

J08 Joju Varghese Akkara [email protected]

J09 Joseph Maliakal

J010 Joseph manak, [email protected]

J011 Joseph Paul, [email protected]

J012 Joseph Thomas, [email protected]

J013 Josephkunju Mathew,

J014 Joshi SS. [email protected]

J015 Joy Jyothis PS,

J016 Joy Matheiken,

J017 Joy Poothokaran , [email protected]

J018 Jibu.K [email protected]

J019 Jithunath.M.R [email protected]

J020 Jyothish Aravind [email protected]

J021 Jithin Lal.M [email protected]

J022 Jitesh.M [email protected]

J023 Jitendra Arun Chaudari [email protected]

K01 Kamalakar L. Achrekar,

K02 Kamlesh Maurya, [email protected]

K03 Kandasami SV, [email protected]

K04 Karthik Vijay, [email protected]

K05 Kasi Viswanathan

K06 Khurshid Ahmed, [email protected]

K07 Kim Jacob Mammen, [email protected]

25

K08 Kiran S, [email protected]

K09 Kishore TA, [email protected]

K010 Korah MP,

K011 Krishna Mohan, [email protected]

K012 Krishna Moorthy H, [email protected]

K013 Krishna Reddy SV,

K014 Krishnanu Das,

K015 Krishnaprasad V. , [email protected]

K016 Kunjappan John C, [email protected]

K017 Kuriakose K.I.,

L01 Laxman Prabhu GG, [email protected]

L02 Luqman [email protected]

M01 Madhavan K. [email protected]

M02 Madhavan RP, [email protected]

M03 Madhu D, Vidhya, [email protected]

M04 Madhusoodanan P., [email protected]

M05 Mahesh Babu,[email protected]

M06 Mahesh K, [email protected]

M07 Mahesh Rao S.

M08 Manikandan,[email protected]

M09 Manjunath Shetty KM, [email protected]

M010 Manoj Kumar G, [email protected]

M011 Manu MK, [email protected]

M012 Manu VS, [email protected]

M013 Mathew J. Mangat, [email protected]

M014 Metha Anish K.,

M015 Milind B Bapat,

M016 Mohammed Aslam CK,

M017 Mohammed Frarooq, ‘ [email protected]

M018 Mohammed Saheed, [email protected]

M019 Mohammed Salim,

26

M020 Mohan P. Sam., [email protected]

M021 Mohanachandra Suvarna, [email protected]

M022 Mohanan,

M023 Mohandas MT, [email protected]

M024 Moni VN, Ambili, [email protected]

M025 Monish Cherian, [email protected]

M026 Murali PM,[email protected]

M027 Murali TR, [email protected]

M028 Muralidharan KP., muraliuro@gmailcom

M029 Mujeeburahiman.M [email protected]

M030 Manas Babu.B [email protected]

M031 Manjunatha [email protected]

M032 Manish Kumar [email protected]

M033 Mayank Bharti [email protected]

N01 Nagaraj.N

N02 Nageswara Rao C,

N03 Nanda Kishore SK,

N04 Nandagopal,

N05 Narayanan Nair KP,

N06 Natarajan,

N07 Navin Christopher,

N08 Nazar M, [email protected]

N09 Nebu Issac Mammen, [email protected]

N010 Nirmal KP, [email protected]

N011 Nitin Negi [email protected]

N012 Nisarg Mehta+D [email protected]

N013 Nitya.R [email protected]

P01 Palanisami R, [email protected]

P02 Paulose Chally, [email protected]

P03 Peter Alappat,

P04 Philipraj, [email protected]

P05 Prakash Sharma,

27

P06 Prasad A. Cheeramattam, [email protected]

P07 Prashanth Adiga k, [email protected]

P08 Prashanth, Laxmi Nivas

P09 Priyesh AA, [email protected]

P010 Puneet Ahluwalia,

P011 Puneet Pal Singh Grover,

P012 Pushpangadhan V,

P013 PVLN Murthy, [email protected]

P014 Pankaj E Bhirud [email protected]

P015 Priyank Bijalwan [email protected]

P016 Pravesh Gupta [email protected]

R01 Radhakrishnan K., [email protected]

R02 Rafeek Y,

R03 Raja NS,

R04 Rajan D,

R05 Rajan SP,

R06 Rajanikanth,

R07 Rajasekharan AK.,

R08 Rajeev TP, [email protected]

R09 Rajeev TP, [email protected]

R010 Rajeevan A,

R011 Rajeevan AT, [email protected]

R012 Rajendran S, [email protected]

R013 Rajesh Kumar, [email protected]

R014 Raju Abraham, [email protected]

R015 Rakesh Rajmohan,

R016 Ram prasad MK,

R017 Ramachandran KK,

R018 Ramaswamy C, [email protected]

R019 Ramdas P. [email protected]

R020 Ramdas Pisharody,

R021 Ramesh Babu [email protected]

R022 Ramesh K,

R023 Ramesh V,

28

R024 Ranganath MS, [email protected]

R025 Rao, MS

R026 Raveendran Nair K., [email protected]

R027 Ravikumar R, [email protected]

R028 Regunath KG, [email protected]

R029 Reji Varghese, ‘

R030 Remesh Babu Mottemmal,

R031 Renu Thomas, [email protected]

R032 Rohan Rajendran,” [email protected]

R033 Roy chally, [email protected]

R034 Roy John P., [email protected]

R035 Ranjeet Singh [email protected]

R036 Ramakrishnan.P.K [email protected]

R037 Rahul Raveendran [email protected]

S01 Sachin, Ambattu,

S02 Sajeesh

S03 Saji Antony , ‘ [email protected]

S04 Saju PR, [email protected]

S05 Samuel J,

S06 Sandeep r nath,

S07 Sandeep,

S08 Sanel Varghese Chandapillai, [email protected]

S09 Sanil Kumar,

S010 Sanjay Bhat, [email protected]

S011 Sanjeevan KV, [email protected]

S012 Santhosh Rollands,

S013 Santhosh Varghese P. , [email protected]

S014 Santhosh Varghese,

S015 Sasidharan K [email protected]

S016 Sasidharan MV, ‘

S017 Sasikumar NP, [email protected]

S018 Satheesh Kumar V., [email protected]

29

S019 Sathish Kumar G,. [email protected]

S020 Sathyendran Nambiar, [email protected]

S021 Satish Kumar G (KTYM), [email protected]

S022 Sethuraman N.,

S023 Shajeesh KR,

S024 Shal Kakkattil, [email protected]

S025 Shameer Hameed,

S026 Shanmugha Das K V, [email protected]

S027 Shashank m s,

S028 Shivakumar HB, [email protected]

S029 Shobhit Srivastava [email protected]

S030Siddalingeshwar.C.Dodda-mani, [email protected]

S031 Sivanandan SE, [email protected]

S032 Sivasankaran N, 201,

S033 Sooraj Vijayan,

S034 Sreedharan Unni T, [email protected]

S035 Sreerag, [email protected]

S036 Suchindra Prasad Unni.T [email protected]

S037 Sudhakar GV, [email protected]

S038 Sudhir Sukumar, [email protected]

S039 Sudin SR, [email protected]

S040 Sujith Kannan, [email protected]

S041 Sunderlal Babu A, [email protected]

S042 Sunil Ashok, ‘

S043 Sunil Jacob, [email protected]

S044 Sunil Rahulan, [email protected]

S045 Suraj hegde, [email protected]

S046 Suresh Bhat, [email protected]

S047 Suresh Pandalai,

S048 Suresh Prabhakar,

30

S049 Syam K. Ramesh, [email protected]

S050 Sam Thampan [email protected]

S051 Santhosh Sreenivasan [email protected]

S052 Shailendra Mohan Shukla [email protected]

S053 Sivaramakrishnan.P [email protected]

S054 Shambhulinga.C.K [email protected]

S055 Surender Singh [email protected]

S056 Sandeep.P

S057 H.S.Shankar Ram

S058 Subeesh.P [email protected]

T01 Tanuj Paul Bhatia [email protected]

T02 Thampan OS.,

T03 Thankaraj. [email protected]

T04 Thomas AN, [email protected]

T05 Thomas Daniel,

T06 Thomas Mathew M,

T07 Thomas Thachil J,

T08 Thomson Jacob,

T09 Tony Thomas John , [email protected]

T10 Thomas Pudukkadan [email protected]

U01 Unnikrishnan G,

U02 Unnikrishnan TK,

V01 Varma KT,

V02 Vasudevan S, [email protected]

V03 Velayudhan AC, [email protected]

V04 Venkatesh Krishnamoorthi, [email protected]

V05 Venu Chandran, [email protected]

V06 Venugopal AV, [email protected]

V07 Venugopal G., [email protected]

V08 Venugopal P, [email protected]

V09 Vijay Radhakrishnan, [email protected]

V010 Vijaya Shankaran, [email protected]

V011 Viju George, [email protected]

31

V012 Vikraman KR, [email protected]

V013 Vinod Khanna, [email protected]

V014 Vinod KV [email protected]

V015 Viswanathan P.,

V016 Viswanathan, C., [email protected]

V017 Vivek P O [email protected]

V018 Vivekananda Prabhu B,

V019 Vijayan R , [email protected]

V020 Vikas Kumar [email protected]

V021 Vikram Nimboor [email protected]

V022 Vishnu.R [email protected]

V023 S.V. Vigneswara Srinivasan [email protected]

V024 Vineet Sakhi Reddy [email protected]

V025 Vineeth.K.Adiyodi [email protected]

Y01 Yunus K.K. [email protected]

Y02 Yateesh. S [email protected]

32

OFFICE BEARERS OF UAK

PRESIDENTSYear President

1983-1985 Dr.P.A.Abraham, Thiruvananthapuram

1985-1987 Dr.David Joseph, Thiruvananthapuram

1987-1989 Dr.J.Samuel, Kochi

1989-1991 Dr.Roy Chally, Kozhikode

1991-1993 Dr.Augustine Komaranchath, Kochi

1993-1995 Dr.Kuriakose KI, Kottayam

1995-1997 Dr.Sasidharan K, Thiruvananthapuram

1997-2000 Dr.Thomas Thachil, Kottayam

2000-2003 Dr.Vikraman KR, Thiruvanathapuram

2003-2006 Dr.Appu Thomas, Kottayam

2006-2007 Dr.(Col).Raveendran Nair, Kochi

2007-2009 Dr.Moni VN, Kozhikode

2009-2011 Dr.George P Abraham, Kochi

2011-2013 Dr.Thomas AN, Kannur

2013-2015 Dr.Hamza Thayil, Kozhikode

2015-2016 Dr.Nebu Issac Mammen

2016-2018 Dr.H.Krishna Moorthy, Kochi

VICE PRESIDENTSYear Vice President

1983-1985 Dr.David Joseph, Thiruvananthapuram

1985-1987 Dr.Samuel J, Kochi

1987-1989 Dr.Roy Chally, Kozhikode

1989-1991 Dr.Augustine Komaranchath, Kochi

1991-1993 Dr.Kuriakose KI, Kottayam

1993-1995 Dr.K.Sasidharan, Thiruvananthapuram

1995-1997 Dr.M.S.Rao, Manipal

1997-2000 Dr.Vikraman KR, Thiruvananthapurm

33


2003-2006 Dr.(Col).Raveendran Nair, Kochi

2006-2007 Dr.Moni VN, Kozhikode


2009-2011 Dr.Thomas AN, Kannur

2011-2013 Dr.Hamza Thayil, Kozhikode

2013-2015 Dr.Nebu Issac Mammen, Tiruvalla


2016-2018 Dr.Syam K Ramesh, Thiruvananthapuram

HON. SECRETARIES

Year Hon Secretary1983-1987 Dr.K.Sasidharan, Kozhikode

1987-1991 Dr.K.M.Aniyan, Kozhikode

1991-1993 Dr.Y.M.Fazil Marickar, Thiruvananthapuram

1993-1995 Dr.Subramonian P, Kozhikode


1999-2001 Dr.Joseph Thomas, Manipal

2001-2006 Dr.Krishna Moorthy H, Kochi

2006-2007 Dr.Dineshan KM, Kozhikode

2007-2009 Dr.Harigovind P, Kozhikode

2009-2011 Dr.Venugopal G, Thiruvananthapuram

2011-2013 Dr.Paulose Chally, Kozhikode

2013-2016 Dr.Vinod KV, Thiruvananthapuram

2016 Dr.Venu Chandran, Thrissur

JOINT SECRETARIES

Year Joint Secretary1983-1987 Dr.Sunderlal Babu, Ernakulam

1987-1991 Dr.Thomas Thachil J, Kottayam


1995-1997 Dr.Syam K Ramesh, Thiruvanathapuram

1997-2000 Dr.P.G.Antony, Thrissur

34


2003-2006 Dr.Darwin Therattil, Thrissur

2006-2007 Dr.Chandrasenan Nair, Thiruvananthapuram

2007-2009 Dr.Venugopal G, Thiruvananthapuram

2009-2011 Dr.Muhammed Farooq, Perinthalmanna

2011-2013 Dr.Vasudevan S, Thiruvananthapuram

2013-2017 Dr.Rajeevan AT, Kozhikode

HONORARY TREASURERS

Year Hon Treasurer1983-1987 Dr.P.S ubramonian, Kozhikode

1987-1991 Dr.V.N.Moni, Kozhikode

1991-1993 Dr.Syam K Ramesh, Thiruvananthapuram

1993-1995 Dr.Aniyan KM, Kozhikode

1995-2011 Dr.Suresh Bhat, Kottayam

2011-2013 Dr.Frederick Paul, Kottayam

2013-2017 Dr.Prasad Cheeramattam, Tiruvalla

EDITORIAL SECRETARIES

Year Editorial Secretary1983-1987 Dr.K.M.Aniyan, Kozhikode

1987-1991 Dr.P.Subramonian, Kozhikode

1991-1995 Dr.Y.Rafeeq, Kozhikode

1995-1997 Dr.Joseph Thomas, Manipal


2001-2003 Dr.Murali TR, Madurai

2003-2006 Dr.Vijayan R, Kochi

2006-2009 Dr.Vinod KV, Thiruvananthapuram

2009-2011 Dr.Harikrishnan, Thrissur

2011-2015 Dr.Sanel Varghese, Kochi

2015-2017 Dr.Biju S Pillai, Kochi

35

EXECUTIVE COMMITTEE MEMBERS

Year E.C. Members 1983-1987 Dr.V.N.Bhat, Kozhikode

Dr.Vikaraman KR, Thiruvananthapuram Dr.Augustine Komaranchath, Ernakulam Dr.Antony Kavalam, Kannur

1987-1991 Dr.Sunderlal Babu A, Kochi Dr.Rao MS, Manipal Dr.Appu Thomas, Kottayam Dr.Bahulayan Nair GR, Thiruvananthapuram

1991-1995 Dr.Gopinatha Menon PE, Thrissur Dr.Albert AS, Kottayam Dr.Hamza Thayyil, Kozhikode Dr.Dilip Adappa, Mangalore

1995-1997 Dr.Ramgopal, Manipal Dr.Abdul Azeez, Kozhikode Dr.Prasad Cheeramattom Dr.Vikraman KR, Thiruvananthapuram

1997-2000 Dr.Harigovindan P, Kozhikode Dr.Joseph Manak, Tiruvalla Dr.Rajendran R, Kollam Dr.Vijayan R, Kochi

2000-2003 Dr.Madhavan RP, Kollam Dr.(Col).Raveendran Nair, Kochi Dr.Darwin Therattil, Thrissur Dr.A.N Thomas, Kannur

2003-2006 Dr.Joseph Philipraj, Manipal Dr.A.N Thomas, Kannur Dr.Nazeer Ahamed, Thrissur Dr.Satheesh Kumar V, Thiruvananthapuram

2006-2007 Dr.Joseph Philipraj, Manipal Dr.Darwin Therattil, Thrissur Dr.Venugopal G, Thiruvananthapuram Dr.Hamza Thayyil, Kozhikode

2007-2009 Dr.Felix Cardoza, Kozhikode Dr.Prasad Cheeramattom, Tiruvalla Dr.Georgie Mathew, Kochi Dr.Krishna Prasad V, Thrissur

36

2009-2011 Dr.Sunil Rahulan, Kozhikode Dr.Sivaramakrishnan P, Thiruvananthapuram Dr.Sanjay Bhat, Kochi Dr.Reghunath, Tiruvalla

2011-2013 Dr.Sathiandran Nambiar, Kannur Dr.Ginilkumar, Kochi Dr.Shanmughadas, Kozhikode Dr.Saji PR, Thiruvananthapuram

2013-2015 Dr.Venugopal AV, Kozhikode Dr.Venuchandran, Thrissur Dr.Mohammed Saheed, Kochi Dr.Renu Thomas, Thiruvananthapuram

2015-2017 Dr.Venugopal AV, Kozhikode Dr.Venuchandran, Thrissur Dr.Mahesh K, Kochi/Dr.Datson, Kochi Dr.Renu Thomas, Thiruvananthapuram

UAK MID-TERM AND ANNUAL CONFERENCES

YEAR DATE VENUE ORGANISING SECRETARY

1982 31 October 1982

Medical College, Calicut

(1st Conference of Kera-la Chapter of Urologists)

Dr.Roy Chally

1983 14-15 May 1983

Lotus Club, Ernakulam

(1st Conference of Uro-logical Association of Kerala; Constitution of UAK Approved by GB)

Dr.Augustine Komaranchath

1984 8 Jan 1984

12 Feb 1984

Rotary Hall, Kottayam

Residence of Dr.Augustine Komaranchath, Ernakulam (1st Executive Committee Meeting of UAK)

Dr.Appu Thomas

37

1984

1985

Asramam Guest House 12-13 Jan 1985

Kollam Trivandrum

Dr. Gopakumara Pillai Dr.David Joseph

1986

1987 7 June 1987

9 Sept 1987

Medical College, Calicut

(1st Official Conference of the UAK after regis-tration)

Memorandum of UAK Registered

Dr.David Joseph

1988

1988

May 1988 (Mid Term)

26-27 Nov 1988

Rama Varma Club, Kollam

Hotel Kamala Interna-tional, Cannanore

Dr Gopa Kumar

Dr.Aniyan

1989 November 1989

Co Bank Towers, Trivan-drum

Dr. K.Sasidharan

1990 November 1990

Hotel Pentagon, Man-galore

Dr Mohan Chan-dra Suvarna

1991

1991

June 1991 (Mid Term)

November 1991

Hotel Prince, Alleppey

KTDC Aranya Nivas, Thekkady

Dr Mohan P Sam

Dr Appu Thomas

1992

1992

June 1992 (Mid Term)

November 1992

Holy Cross Hospital, Kottiyam

Coimbatore

Dr Joy Jyothis

Dr Kandasami SV

1993 November 1993

Calicut Dr P Subramo-niam

38

1994

1994

8-9 Jan 1994 (Mid Term)

July 1994

The International Hotel, Kochi

Perinthalmanna

Dr.Damodaran Nambiar

Dr S. P.Rajan

1995 21-22 Oct 1995

KMC, Manipal Dr.Joseph Thomas

1996 17-18 Nov 1996

Thrissur Dr.P.G Antony

1997 8-9 Nov 1997 Hotel Reyban, Alappu-zha

Dr.Mohan P Sam

1998 5-6 Oct 1998 MMHRC, Madurai Dr.N.S Raja

1999 6-7 Nov 1999 Priyadarshini Planetori-um, Thiruvananthapu-ram

Dr.Syam K Ra-mesh

2000 21-22 Oct 2000

The Avenue Centre, Kochi

Dr.Krishna Moor-thy H

2001 10-11 Nov 2001

Hotel Malabar Residency Kannur

Dr.A.N Thomas

2002 9-10 Aug 2002

Taj Residency, Kozhikode Dr.Hamza Thayil (combined with SZUSICON)

2003

2003

April 2003 (Mid Term)

11-12 Oct 2003

Coimbatore

Bishop Jerome Hall, Kollam

Dr.S.V.Kandasami

Dr.R.P Madhavan

2004 9-10 Oct 2004 Casino Convention Cen-tre, Thrissur

Dr.Darwin Ther-attil

2005

2005

5-9 May 2005

October 2005 (Mid Term)

Hotel Tourmaline, Kan-dy-Colombo, Srilanka

AIMS, Kochi

Dr.H.Krishna Moorthy

Dr.Sanjay Bhat H

39

2006

2006

14-15 July 2006

October 2006 (Mid Term)

Mascot Hotel, Thiruva-nanthapuram

Lourdes Hospital, Kochi

Dr.Syam K Ramesh (Combined with SZUSICON)


2007 13-14 Oct 2007

Hotel Arcadia, Kottayam Dr.Suresh Bhat

2008 8-9 Nov 2008 Hotel East End, Munnar Dr.H.Krishna Moorthy

2009 17-18 Oct 2009

Vythiri Resorts, Wyanad Dr.Dinesan K.M

2010 6 Aug 2010 Lulu International Con-vention Centre, Thrissur

Dr.Darwin Therat-til (Combined with SZUSICON)

2011 29-30 Oct 2011

Hotel Samudra, Kovalam Dr.G.Venugopal

2012

2012

March 2012 (Mid Term)

26-28 Oct 2012

Trivandrum

Hotel Blue Nile, Kannur

Dr.Vinod KV

Dr.Sathiandran Nambiar

2013 26-27 Oct 2013

Hotel Lake Palace, Alap-puzha

Dr.Nebu Issac Mammen

2014 8-10 Aug 2014

Hotel Le Meridien, Kochi Dr.H.Krishna Moorthy (Com-bined with SZUSI-CON)

2015

2015

March 2015 (Mid Term)

10-11 Oct 2015

Hotel Taj Vivanta, Thiru-vananthapuram

Hotel Raviz, Kollam

Dr.Vinod KV

Dr.Muraleedharan K.P

40

2016

2016

9-10 April 2016 (Mid Term)

15-18 Sept 2016

Travancore Medical Col-lege, Kollam

Synclairs Bay View, Port Blair

Dr.Baby Mathew


2017

2017

22-23 April 2017 (Mid Term)

25-26 Nov 2017

Poovar Resorts, Thiruva-nanthapuram

Kasargod

Dr.Arun B

Dr.Rajeev TP

UAK ANNUAL ORATIONS (Named as Prof. Roy Chally Oration

from 2013 onwards)

YEAR ORATOR

2000 Dr.Vijayasankaran N, Madurai

2001 Dr.G.R.Bahulayan Nair, Thiruvananthapuram (Can-celled)

2002 Dr.Ganesh Gopalakrishnan, Vellore

2003 Dr.V.N.Moni, Calicut

2004 Dr.Kandasami SV, Coimbatore

2005 Dr.Fazil Marickar YM, Thiruvananthapuram

2006 Dr.Joseph Thomas, Manipal

2007 Dr.Appu Thomas, Kottayam

2008 Dr.Mohan A, Bangalore

2009 Dr.George P Abraham, Kochi

2010 Dr.Murali TR, Madurai

2011 Dr.Vikraman KR, Thiruvananthapuram

2012 Dr.Rajeev Kumar, New Delhi


2014 Dr.Sabnis RB, Nadiad

2015 Dr.Syam K Ramesh, Thiruvananthapuram

2016 Dr.Mallikarjuna C, Hyderabad

41

URO-QUIZ

YEAR QUIZ MASTER WINNERS1994 1.Dr. M.Anand, Manipal

2. Dr.Sunil Jacob, Kozhikode & Dr.Krishna Moorthy, Thiruva-nanthapuram

2000 Dr.Suresh Bhat, Kotta-yam

1.Dr.Jacob Cheriyan, Kottayam

2.Dr.Harris CH, Thiruvanantha-puram

2001 Dr.Harigovind P, Calicut

1.Dr.Ginil Kumar P, Calicut

2.Dr.Georgie Mathew, Thiruva-nanthapuram

2002 Dr.Nebu Issac Mammen, Tiruvalla

1.Dr.Sudhakar, Kochi

2.Dr.Vinod KV, Thiruvanantha-puram

2003 Dr.Vasudevan S, Thiru-vananthapuram

1.Dr.Raghunath, Kottayam

2.Dr.Biju KR, Kozhikode


1. Renu Thomas, Thiruvanan-thapuram

2.Dr.Biju KR, Kozhikode

2005

Dr.Vinod KV, Thiruvananthapuram

1.Dr.Sanjay Bhat H, Kochi

2006 Dr.Satheesh Kumar, Thiruvananthapuram

1.Dr.Renu Thomas, Thiruvanan-thapuram

2.Dr.Joju Varghese, Thiruvanan-thapuram

2007 Dr.Suresh Bhat, Kottayam

42

2008 Dr.Georgi Mathew, Kochi

1.

2.Manikantan, Kozhikode

2009 Dr.Paulose Chally, Kozhikode

2010 Dr.Saju, Thiruvananthapuram

1. Deepak Chandran, Thiruva-nanthapuram

2. Manoj Kumar, Thiruvanan-thapuram

2011 Dr.Manu M.K, Alappu-zha

1.Dr.Mohammed Aslam, Kot-tayam

2.Dr.Vijay Radhakrishnan, Kozhikode

2012 Dr.Mohammed Saheed, Kochi

1.Dr.Tanju Paul Bhatia

2.Dr.Nitin Negi

2013 Dr.Shanmughadas, Kozhikode

2014 Dr.Vasudevan s, Thiru-vananthapuram

2015 Dr.Murali PM, Perin-thalmanna

1.Dr.Nitya R, Thiruvananthapu-ram

2.Dr.Priyank Bijalwan, Kochi

2016 Dr.Venuchandran, Thrissur

1.Dr.Nisarg Mehta, Kochi

2.Dr.Alvin Jose, Kottayam

43

UAK REVIEW PAPER PRIZE WINNERS

YEAR REVIEW PAPER PRIZE WINNER1994 Dr.Suresh Bhat, Kottayam

1995 Dr.Darwin Therattil, Manipal

1996 Not Awarded

1997 Not Awarded

1998 Not Awarded

1999 Not Awarded

2000 Dr.Ramdas P, Calicut

2001 Dr.Jacob Cherian, Kottayam

2002 Dr.Vinod KV, Thiruvananthapuram


2004 Dr.Sudhir Sukumar, Kochi

2005 Not Awarded

2006 Dr.Renu Thomas, Thiruvananthapuram

2007 Dr.Sivanandam, Kochi

2008 Dr.Prasanth, Kozhikode

2009 Dr.Viswanathan, Kochi

2010 Dr.Abhay Anand, Kozhikode

2011 Not Awarded

2012 Dr.Arun Ramdas Menon

2013 Not Awarded

2014 Dr.Anish K.P, Thiruvananthapuram

2015 Dr.Luqman Ahamed, Alappuzha

2016 Dr.Jithn Lal M, Kottayam

KOMARANCHATH PRIZE WINNERS

(Dr.Augustine Komaranchath Prize of Rs. 500.00 for the Best Published Work was instituted in 1984)

YEAR KOMARANCHATH PRIZE WINNER

1984 Dr.K.Sasidharan, Thiruvananthapuram

44

1985 Not Awarded

1986 Not Awarded

1987 Dr.K.Sasidharan, Thiruvananthapuram

1988 Not Awarded

1989 Not Awarded

1990 Not Awarded

1991 Not Awarded

1992 Not Awarded

1993 Not Awarded

1994 Dr.Krishna Moorthy H, Thiruvananthapuram


1996 Not Awarded

1997 Not Awarded

1998 Not Awarded

1999 Not Awarded

2000 Dr.Krishna Moorthy H, Kochi


2002 Dr.Suresh Bhat, Kottayam

2003 Dr.Vijayan R, Kochi

2004 Dr.Joseph Philipraj, Manipal

2005 Not Awarded

2006 Dr.Kishore TA, Kottayam

2007 Dr.Balagopal, Kochi


2009 Dr.Fazil Marikar YM, Thiruvananthapuram

2010 Not Awarded


2012 Not Awarded

2013 Not Awarded



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DR.P.SUBRAMONIAN TRAVEL FELLOWSHIP FOR POST GRADUATE STUDENTS

YEAR P.SUBRAMONIAN TRAVEL FELLOWSHIP WINNER2000 Dr.Joy Poothokaren, Thrissur

2001 Dr.Harris CH, Thiruvananthapuram

2002 Dr.Mahesh K, Thiruvananthapuram


2004 Dr.Mohammed Saheed, Kochi

2005 Not Awarded

2006 Dr.Sudheer Sukumar, Kochi

2007 Not Awarded

2008 Dr.Kamalesh Maurya, Kochi

2009 Not Awarded

2010 Dr.Deepak Chandran, Thiruvananthapuram

2011 Not Awarded

2012 Dr.Arun Ramdas Menon

2013 Not Awarded

2014 Dr.Sooraj Hegde, Kozhikode

2015 Dr.Ranjeet Singh Rathore, Kochi

2016 Not Awarded

DR.P.A.ABRAHAM TRAVEL FELLOWSHIP

YEAR P.A ABRAHAM TRAVEL FELLOWSHIP WINNER

2000 Not Awarded

2001 Dr.George Joseph, Kannur

2002 Dr.Pushpangathan V.S, Thiruvananthapuram

2003 Dr.Ginil Kumar, Kochi

2004 Not Awarded

2005 Not Awarded

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2006 Dr.Vinod K.V, Thiruvananthapuram

2007 Dr.Shanmughadas, Kozhikode


2009 Not Awarded

2010 Not Awarded

2011 Not Awarded

2012 Not Awarded

2013 Not Awarded

2014 Not Awarded

2015 Not Awarded

2016 Not Awarded

BEST PAPER PRIZE WINNER FROM TEACHING INSTITUTION

(CORE-PARENTERAL AWARD)

YEAR BEST PAPER FROM TEACHING INSTITUTION1994 Dr.Krishna Moorthy H, Thiruvananthapuram



1997 Not Awarded

1998 Not Awarded

1999 Dr.Ramadas P, Kozhikode

2000 Dr.Natarajan K, Manipal

2001 Dr.Jacob Cherian, Kottayam

2002 Not Awarded

2003 Dr.Faizal S, Kozhikode

2004 Dr.Mohammed Saheed, Kochi & Renu Thomas, Thiruvananthapuram

2005 Not Awarded

2006 Not Awarded

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BEST PAPER PRIZE WINNER FROM NON-TEACHING INSTITUTION

(CANNANORE-TRICHUR AWARD)

YEAR BEST PAPER FROM NON-TEACHING INSTITUTION1997 Dr.Krishna Moorthy H, Kochi

1998 Not Awarded

1999



2002 Not Awarded



2005 Not Awarded

2006 Not Awarded

BEST PAPER PRIZE WINNER (COMMON AWARD)

YEAR BEST PAPER PRIZE WINNER

2007

2008

2009

2010 Not Awarded

2011 Dr.Vijay Radhakrishnan, Kozhikode & Dr.Vijayan R, Kochi

2012 Dr.Rohan Rajendran, Kochi

2013

2014 Not Awarded

2015 Dr.Priyank Bijalwan, Kochi

2016 Dr.Ashwin Giridhar, Kottayam

UAK Prize of Rs. 250.00 for Best Paper (twice an year) was instituted in 1984

Dr.Hamza Thayyil, Calicut won the prize for the first time for his paper `Urinary Pathogens and Their Sensitivity in Patients Attending

48

the Urology Clinics’ during the Midterm Conference of UAK held at Asramam Guest House, Kollam in May 1984. Dr.V.N.Moni received the prize on behalf of Dr.Hamza Thayyil, who was held at Calicut during presentations attending to a critically ill patient, whom he could save by his presence!!

Dr.Prasad Cheeramattom won the Prize twice on 13 July 1986), Kottayam (`Youseff’s Syndrome – Our Experience’) and on 7 June 1987, Calicut (`Urinary Fistulae in Female’)

BEST VIDEO PRIZE WINNER

YEAR VIDEO PRIZE WINNER2000 Dr.P.G.Antony, Thrissur

2001 Dr.P.K.Gopinatha Menon, Thrissur

2002 Not Awarded



2005 Not Awarded

2006 Not Awarded

2007

2008

2009

2010 Not Awarded


2012 Dr.Kishore TA, Kochi

2013

2014 Not Awarded

2015 Dr. George P Abraham, Kochi

2016 Dr.Vishnu R, Kochi

BEST POSTER PRIZE WINNER

YEAR POSTER PRIZE WINNER

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2000 Dr.Pushpangathan VS, Kochi

2001 Dr.Arun Chawla, Manipal

2002 Not Awarded

2003 Dr.Sudhir Sukumar, Kochi& Dr.Pushpangathan VS, Kochi

2004 Dr.Pushpangathan VS, Kochi

2005

2006 Not Awarded

2007

2008

2009

2010 Not Awarded

2011 Dr.Arun Ramdas Menon, Kozhikode

2012 Dr.Chandraprakash V

2013

2014 Not Awarded

2015 Dr. Shankar Ram HS, Alappuzha

2016 Dr.Jithin Lal M, Kottayam

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GUIDELINES FOR ORGANISING ANNUAL CONFERENCE OF UROLOGICAL

ASSOCIATION OF KERALA

PREAMBLE

The Annual Conference is the apex event among all activities of the UAK. Therefore, it is imperative that a uniform standard of scientific deliberations, scientific exhibition and social &cultural events striving for excellence marks the conference each year. The objectives of Annual Conference are

1. To promote high levels of scientific deliberations among the members and from local and invited faculty

2. To stay updated with new developments in the field of Urology

3. To promote exchange of ideas and opinions amongst members with the goal of delivering better patient care, providing ideas for research, bringing about improvements & innovations in Urology training in India, particularly in the Southern states

4. To promote social interactions amongst members of the Association and their families and

5. To facilitate interaction between manufacturers of Urology equipment, drugs used in Urology and providers of urology-related goods and services on the one hand, and participating delegates on the other

The Annual conference is usually held in the months of September-October, depending on the weather conditions in the city where it is to be held, and the convenience of the local organizing committee.

The total membership of UAK is around 400 and nearly 20 new members are being added every year. The total number of delegates attending the Conference is usually around 150 and is likely to increase by 25 every year.

Keeping in mind the above considerations, the following guidelines are suggested for the organization of Annual Conferences.

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Selection of Host to Conduct the Conference

The offer for holding the Conference should come from city chapter/association with the concurrence of their members and endorsed by the President & Hon. Secretary of the same 2 years in advance and before the Committee Meeting of UAK. The host association should be a registered body with its own PAN card and having preferably 12 AA and 80 G Income Tax Exemption. The invitation should indicate the facilities available for holding the Conference along with the names of Chairman, Organizing Hon. Secretary and Treasurer. Alternatively, an Institution meeting the criteria may submit an offer if there is no local chapter of urologists.

All offers should be accompanied by the prescribed form, duly filled and signed by the Chairman & Organising Hon. Secretary of the proposed organizing committee.

The offer for hosting the Conference will be scrutinized by the Committee of UAK, which will verify that all the required details have been submitted, and presented to the General Body for approval. The host city for the conference usually rotates through all the districts. If there is more than one offer the Executive Committee will select one host and present it to the General Body for ratification. Either the proposed Chairman of the proposed Organising Committee, or the organising Hon. Secretary, shall make a presentation covering the following aspects, supported with photographs and documents as applicable:

1. The proposed dates for the conference

2. The auditorium-complex or other venue where the conference is proposed to be held

3. The availability of halls and common areas as laid down in the guidelines from time to time

4. The travel options to the host city available to delegates

5. The accommodation for the delegates

6. The arrangements for local transport in case the venue is not in a hotel or convention centre with accommodation

7. The arrangements for audio-visual services

8. The programme(s) for accompanying delegates

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9. Any special restrictions at the venue and

10. The proposed registration charges

Inspection of Proposed Venue

The President-Elect along with the Hon. Secretary of UAK will inspect the proposed venue around eighteen months prior to the proposed dates for the conference. Travelling expenses of the President-Elect and Hon. Secretary for this purpose (via the shortest distance) will be borne by the UAK. Lodging and local transport shall be arranged by the Organizing Committee. The President-Elect will submit a report on the suitability of the venue, its readiness and any other matters to the Committee within one month of the inspection. If the Committee does not consider the venue ready or suitable, it shall propose an alternate venue to the subsequent annual general body meeting for approval. Wherever possible, the alternate venue chosen shall be from among the original bidders (if any).

Selection of a City for the Conference

The selection of the City for hosting the Conference will be made keeping in mind the following factors:

1. Connectivity to the city by rail, road and air

2. Availability of the required number of halls, area for displays, area for trade exhibition, area for dining and lounges

3. Availability of adequate number of hotel rooms to accommodate the delegates registering for the conference

4. Availability of adequate number of rooms in budget accommodation for postgraduates & residents

5. Shortness of distance to city centre and hotels from the venue and

6. The sites of tourist attraction in the vicinity.

Requirements at the Venue of the Conference

It is mandatory that the hosts should have completed venues under construction, modification and renovations will not be considered for selection.

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The Conference venue should have the following facilities:

1. One air-conditioned hall having a capacity of 500 pax for the inaugural function, plenary sessions and other common scientific programs.

2. 1 additional air-conditioned hall of capacity of 100 pax for concurrent sessions, special group meetings and Annual General Body Meeting

3. 1-2 additional air-conditioned halls of capacity 75 pax for concurrent sessions, if needed

4. Adequate space for display of E poster monitors (about 4 – 8 monitors) or regular posters (20 numbers) in each session.

5. One Conference Room to accommodate 30 pax for conducting ASU and UAK Committee Meetings, with facilities for audio-visuals and providing round the clock tea/snacks/beverages

6. Preview room for audio-visuals.

7. Covered space for exhibition that can accommodate about 25 exhibition stalls of 3 X 3 meter size each.

8. Adequate space for catering to 500 persons at a time. There should be many counters for serving food, preferably one counter for every 50–70 delegates. Apart from this, separate space should be available for serving coffee/tea/soft drinks during the Conference hours.

9. Space for Registration, UAK Office, ASU Office, travel agent, medical assistance, a cloakroom, and information desk, etc.

10. An adequate number of toilets/rest-rooms (separate for Gents & Ladies) with hygienic interiors and amenities.

11. All halls for scientific deliberations shall be suitably equipped for multimedia projection including LED Wall or similar technology, side screens and audio systems.

12. Timers shall be incorporated on the lectern-top monitors, or shall be placed separately in the line of vision of the speaker & Chairmen to indicate time lapsed, and the end of allotted time.

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13. Adequate space for Chairmen, a monitor screen for Chairmen and a lectern for the speaker.

14. Volunteers or staff to assist in preparing the stage and moving furniture as per needs of each session (at least 4 volunteers shall be required per hall).

15. Hall co-ordinators from the Organising Committee present throughout the sessions and having the contact details of the important members of the Organising Committee.

16. All the halls should preferably be within the same building complex if that is not possible, they should not be located more than 50 metres from one another, and must be connected by covered passages offering protection from rain and sunlight.

Conduct of the Conference

The Chairman of the Organising Committee/organising Secretary shall be in regular contact with the Hon. Secretary of the UAK from the time of confirmation of venue until all outstanding matters including accounts have been satisfactorily settled at the end of the conference. In addition, they will be required to present the progress in conference arrangements for the Conference during the Committee Meeting(s) of UAK and in the General Body Meeting as and when required.

The Chairman & Secretary of the Organising Committee shall sign a formal undertaking accepting the terms for conduct of the conference (as given below).

Privileges to be Extended by the Local Organising Committee during the Conference

The local Organising Committee shall extend the following privileges:

1. Complimentary registration, lodging and local transport for the President &Hon. Hon. Secretary of the ASU if they are attending the conference

2. Complimentary registration, lodging and local transport for the President & Hon. Secretary of the UAK

3. Lodging, meals during the conference and local transport of 1 – 2 office staff of the ASU, if requested

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4. Lodging, meals during the conference and local transport of 1 – 2 office staff of the UAK, if requested

5. Complimentary registration, lodging & local transport to the non-urological participants in the scientific sessions like invited lecture, symposium, etc. and to the Pathologist for the CPC when a CPC is part of the programme

6. Lodging and local transportation for the UAK auditor if he is required to be present at the Annual general body meeting

7. Complimentary registration, lodging & local hospitality for any official guest-speakers or faculties invited by the UAK

Privileges to be Extended to Faculty Invited by Local Organising Committee

1. If the local Organising Committee is conducting a workshop or any other pre-conference activity and inviting faculty for the same, all arrangements shall be the responsibility of the local Organising Committee alone, and the UAK shall not be a party to the same

2. The UAK does not guarantee that such faculty can also be accommodated in any of the scientific deliberations even if such faculty does have some session to conduct or attend during the conference proper, the UAK shall not incur any expenditure towards such faculty under any circumstances It is advisable to clarify all such matters with the UAK Hon. Secretary well before inviting any faculty on behalf of the Organising Committee.

Communication to Members about the Conference

The local Organising Committee shall set-up a website for the conference, and shall have the same regularly updated. In addition, the committee shall bring out the first announcement and brochure at least 6 months prior to the date of the conference, and the second brochure at least 4 months before the date of the conference. It may bring out a third brochure if it so desires.

It is the policy and endeavour of the UAK to be environment conscious, and not use paper communication as far as possible. The brochures may be circulated to members electronically keeping this objective in mind.

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Upon receiving the final scientific programme from the UAK Hon. Secretary, the Organising Committee shall print the same as a booklet to be distributed all registered delegates & participants. In addition to the programme, this booklet shall also have the following information:

1. The names of persons in Organising Committee who could be contacted in an emergency, and their contact numbers

2. A site-map of the conference venue indicating the location of the different halls, trade area and dining area

3. Any prohibited or proscribed activities specific to the venue

4. Schedules of pick-up vehicles from hotels to the venue, and back

5. Arrangements made for the transportation of delegates and participants to off-site events like banquets (if any)

6. Details of activities for accompanying delegates, and the names & contact numbers of persons responsible for the same

7. Information on places of tourist interest nearby, approximate distances and the contact details of the authorised tour agent (if any)

This booklet shall be despatched in advance to all pre-registered delegates, additional copies may also be kept at the reception counter.

Financial Management

All financial matters pertaining to the conference shall be handled as follows:

1. The local Organising Committee shall be bound by an undertaking to the effect financial operations for the conference shall be as per law, and shall not compromise the legal obligations of UAK in the matter

2. The Organising Committee shall obtain a PAN number in the name of the conference, and only the same shall be used for any transaction requiring a PAN number

3. The Organising Committee shall open an account in the name of “UAKON – (year) in a nationalised bank, well in advance of the initiation of collection of funds

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4. Entire money collected towards the conference including, but not restricted to, Registration fees, Sponsorships, Donations, other contributions, etc. shall be credited to this account

5. All expenditure incurred in the conduct of the conference shall be incurred from this account only

6. The Organising Committee shall appoint an auditor for the conference accounts, and share the name and details of the auditor with the Hon. Secretary & Treasurer of the UAK

7. The Organising Committee shall follow Indian GAAP principles in operating the account, in bookkeeping and financial transactions

8. The Organising Committee shall pay all levies, taxes, tariffs, cess and surcharges as may be required and shall retain the receipts for audit purposes

9. The Organising Committee shall have the conference accounts audited by the designated auditor, and submit the audited accounts within 12 weeks of the conclusion of the conference

10. Of the surplus amount remaining at the end of the conference, 30% shall be donated to the UAK; in case a city chapter hosts the conference, the remaining amount shall be paid into the account of the respective city chapter. In the event an institution hosts the conference (particularly a Workshop), the respective city chapter shall receive 30% and the remaining amount shall be donated to the host institution

11. The donation made to the UAK shall be unconditional

12. The Organising Committee shall make a certified copy of the audited statement of accounts to the UAK if the same is required for finalising accounts of the UAK, or is required to fulfil legal obligations of the UAK.

Scientific Programme

The duration of the Conference shall be one and a half working days or as decided by the General Body from time to time. The Scientific programme will start from 8.30 AM and end at around 5.00 PM each day. The programme shall consist of both plenary and breakaway sessions. The actual content of the scientific programme shall be decided by the

58

Hon. Secretary of the UAK in accordance with the advice of the Executive Committee of the UAK and the scientific committee.

Responsibilities of the Organising Committee (in Respect of the Scientific Programme)

1. Preparing the halls and areas for the scientific sessions as per the guidelines

2. Ensuring that all halls have power-supply back-ups, and checking the back-ups every morning and afternoon prior to the commencement of the sessions

3. Facilitating the installation of stage props, screens, etc. as per requirements

4. Facilitating the installation of audio-visual transmission systems in all the halls

5. Providing prominent, easily readable displays of the scientific programme schedule at the reception/registration area

6. Providing external “direction” signage at appropriate locations to assist delegates in locating the different halls easily

7. Providing hall co-ordinators for each half-day, on all days, and at least three more volunteers who are familiar with all aspects of the hall and can guide presenters and participants

8. Checking that all equipment, including timers, is in working condition prior to the commencement of the sessions every morning and afternoon

9. Providing drinking water at the lectern and the Chairmans’ table

10. Providing mobility assistance for any speaker who may be in need of the same

11. Provision of response sheets in the desired format for the Quiz and any other session for which the UAK Hon. Secretary has indicated they are required

12. Ensuring continual communication between the hall co-ordinators and the organising Hon. Secretary.

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13. Providing a certificate of attendance and certificate of presentation/chairing during scientific sessions to the delegates. Distribution of mementos shall be avoided.

Responsibilities of the UAK Central Office towards Annual Conference1. The UAK Hon. Secretary & central office will be responsible for the

planning, preparation & coordination of the scientific programme

2. The UAK Hon. Secretary & central office will be responsible for creating links to the conference website on the UAK website and dissemination of the news of the conference preparations through the UAK website and newsletters

3. The UAK Hon. Secretary & central office will be responsible for the process of online paper/video submission, review of papers, selection of papers and publication of scientific program.

4. The UAK Hon. Secretary & central office will be responsible for correspondence with invited Orators and Invited faculty

5. The UAK Hon. Secretary & central office will be responsible for the selection of, and correspondence with, the Chairman, convenors and moderators for the scientific sessions during the conference

6. The UAK Hon. Secretary & central office will be responsible for communicating the finalised scientific programme to the Organising Committee for printing in the conference booklet

7. Preparation of Gold Medals, Awards/Certificates/Mementos for award winners, orators and invited faculty

8. Management of the flow of the Scientific programme during the conference with the help of the local scientific committee and

9. Arrangements for the conduct of Committee meetings, election of office-bearers & the Annual General Body Meeting.

10. Preparation of mementos/certificates to the invited faculty/orator/guest lecturer/prize winner and distributing them during appropriate time.

Requirements for UAK Office at Annual Conference VenueThe secretariat of the UAK shall function from a designated area during the days of the conference. The office shall carry out the following

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activities from the office:

1. Receiving membership & membership-status conversion applications

2. Updating database of members

3. Distribution of the UAK publications to the members

4. Solving any other problems of the members

5. Conduct of elections if needed

6. Pre-registering delegates for the subsequent year’s conference if the Organising Committee of that conference so desires.

The organisers shall provide a location in the main lobby or reception area for the setting up of the office. The organisers shall also arrange for the following:

1. Complimentary registration/local hospitality/local transport for UAK two office staff during the Conference

2. One stall for running UAK Office in the main lounge, near the Main Hall, with electrical connections and broadband internet

3. Counter for placing 2 laptops and a printer with at least 3-5 tables and around 5-7 chairs

4. Volunteers from local Organising Committee on each day of the conference, if requested

5. UAK Election Booths in an easily accessible location with adequate space, tables, chairs, broadband Internet &electrical connections for equipment for the conduct of polling during elections if needed and

6. Volunteers from local Organising Committee during conduct of elections, if needed.

Inaugural Ceremony

The inaugural ceremony shall be maximum of sixty minutes duration. It shall ordinarily be held in the evening of the first day of the conference, and shall be followed by a cultural programme. This ceremony shall ordinarily be held in the main hall of the conference venue.

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The UAK has a prescribed protocol for the inaugural ceremony, and this shall be strictly adhered to. Particular attention may be paid to seating arrangements, order of speaking and similar protocol-related matters. The UAK Hon. Secretary shall co-ordinate arrangements with local organising team, and shall have the final say in all matters of protocol.

Conduct of “Industry-sponsored” Sessions

The local Organising Committee shall schedule no such programme during the scheduled scientific events communicated by the UAK Hon. Secretary. If at all such sessions/programmes are planned, prior approval must be obtained from the UAK Hon. Secretary & the Executive Committee, and can only be scheduled in such a manner that they commence after the day’s scheduled scientific programme has concluded in all halls. They may also be held in the morning at a time when the session will conclude before 08.15 a.m. and leave the halls free for the regular sessions.

Meals during the Conference

The following meals shall be mandatory during the conference:

1. Working lunch – on all days of the conference

2. Dinner – on the first day of the conference

3. Mid-morning tea/coffee

4. Afternoon tea/coffee

The choice and preparation of food items shall take into account the majority preference among delegates, and the absolute need to maintain hygiene. Therefore, arrangements for cooking, transport, storage and service of food shall follow safe & hygienic practices at all times. The choice of the catering service provided should be made on the basis of proven track record and ability to cater to one thousand persons or more. In addition to food, the caterer shall also arrange for the availability of safe potable water and drinking glasses in the dining areas.

It is the endeavour of the UAK to be ecology-friendly, the caterer should be instructed to take this into account, provide eco-friendly and reusable/recyclable plates, crockery and cutlery. The caterer shall also provide for the segregation of food waste, recyclable waste and non-

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recyclable waste and for the scientific disposal of waste as per the law.

It is also the endeavour of the UAK to avoid unnecessary expenditure and promote financial prudence. It is therefore suggested that extravagant spending be avoided on food and entertainment.

Pre-conference Workshop

If any pre-conference workshop is planned, it shall be subject to the following conditions:

1. Approval for the same shall be obtained from the Executive Committee of the UAK before any correspondence is initiated, or programme finalised

2. The “theme” or “topic” of the workshop shall not be in conflict with the content of the scientific programme of the main conference

3. The responsibility for the organisation and execution of such a workshop shall lie entirely with local Organising Committee

4. If a registration-fee is applicable, it shall be charged separately by the local Organising Committee

5. A separate account shall be opened by the Organising Committee for the same, and all fees shall be paid into this account & expenditure incurred from this account

6. The names “UAK” or “UAKON” shall not figure in the title of such a workshop any reference to “UAK” or “UAKON” shall only be used to indicate that this is a pre-conference event

7. Receipts for fees paid shall be issued in the name of the local Organising Committee

8. Certificates of participation shall be in the name of the local Organising Committee

9. Faculty for the workshop shall be invited directly by the local Organising Committee, which shall also be responsible for making arrangements for their travel, lodging and local transport

10. The local Organising Committee shall not make any commitment to the invited faculty about their participation as faculty at any of the sessions of the main conference

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11. Wherever sponsorship from the industry or a trade body is sought jointly for the workshop and the main conference, seventy per cent of such sponsorship contribution shall be credited into the account of the main conference, and the residual thirty per cent shall be credited into the workshop account and

12. The workshop shall conclude well before the commencement of any event related to the main conference.

Social Events

The local Organizing Committee should organize social events for the delegates and accompanying persons. This can include cultural program, local sightseeing and pre- and post-Conference tours. Extravagance may be avoided in these too, while ensuring an enjoyable social experience for delegates, accompanying persons and other participants.

Registration Fees

There shall be separate tariffs for the registration of ordinary delegates (Indian citizens), PG students, delegates from other countries and trade delegates. For Indian delegates, there shall be a differential tariff for “Early bird” registration (usually up to 6 months – 4 months prior to the date of the conference), “Regular registration” (usually up to 15 days prior to the date of the conference, and “Spot registration”. For postgraduate delegates, there shall be one tariff only. For overseas delegates, there shall no discounted tariff of the “Early bird” category.

The general body of the UAK shall approve the registration tariff, on the recommendation of the executive Committee, at the time of the final approval of the venue during the Annual general body meeting of the year preceding the conference.

The local Organising Committee shall create the option for online registration and payment of registration fees through payment gateways by providing appropriate links on the conference website. In addition, delegates shall have the option of payment through bank transfers to the conference account, cheques or cash. Spot registrations shall be against cash payment only.

Refunds in the case of cancellations shall be made subject to availability of funds. Refunds shall only be applicable if the cancellation was conveyed to the organising Hon. Secretary, in writing, at least one month in advance of the date of commencement of the conference.

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Such refunds shall not exceed fifty per cent of the registration amount paid, and all refunds shall be through cheque or bank transfers.

Industry Participation

Industry &Trade participation through the trade exhibition is an important component of the Conference. The exhibition area should be easily accessible to the delegates and some scientific activities like poster session should preferably be in the exhibition hall. The exhibitions should have uninterrupted electricity and water supply, security and facilities to arrange various types of stalls. A trade directory should be prepared, listing the location of the various stalls and time should be provided to the delegates to visit the exhibition area in between the scientific sessions and during lunch/tea time. The trade exhibition should preferably be open from 9.30 AM to 5.30 PM.

The tariffs for trade participation should be such that exhibitors find it attractive to participate. A larger number of trade participants will also enhance the financial viability of the conference. The local organisers will do well to keep this in mind when fixing tariffs.

The UAK will not ordinarily intercede in disputes between the trade exhibitors and the Organising Committee. Where there is breach of commitment or default in clearing dues by any exhibitor, the UAK shall publish details of the default in the UAK newsletter for information of members.

Planning of Finances for the ConferenceMany activities connected to the conference will have to begin well in advance, and some of them may hold the key to the viability of hosting the conference. The core Organising Committee is advised to pay particular attention to the financial model for the conference. For guidance, we have provided the following template.

Preparation of BudgetThe budget exercise will apprise the Organising Committee of the financial health of the proposal to host, and the feasibility activities planned for the conference. For easy understanding, they have been placed under the heads of “Provision for Income” and “Provision of Expenditure”. It is to be understood, that these are likely to change and evolve with the passage of time, and may vary with local conditions.

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Provision for Income

1. Grants from Government agencies

2. Corporate-level sponsorships with major industries

3. Sponsorship from the urological equipment manufacturers, and pharmaceutical companies, who participate in the trade exhibition

4. Sponsored scientific sessions, lunches & dinners

5. Advertisements in the brochures, conference book etc.

6. Registration fee from the delegates participating in the conference

7. Donations from local industries, agencies, departments and well-wishers and

8. From advertisements in a souvenir, if one is brought out.

Provision for Expenditure

1. Cost of printing of brochures, scientific program, conference book, invitation cards, etc.

2. Rental for venue

3. Expenditure on audio visuals

4. Expenditure on stage arrangements

5. Expenditure on special requirements of lighting, sound etc. required by performers at the cultural programme, programmes for accompanying persons and the banquet

6. Professional fees payable to the performing artistes/group for the cultural programme, banquet and programmes for accompanying persons

7. Expenses on conducted tours, if any, for accompanying persons

8. Expenses on registration kit and any complimentary articles included in the kit

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9. Expenses for the venue, all meals, including lunches & dinners hosted by the conference

10. Postal expenses including letters, brochures, telephone, fax and mails, to guests and members

11. Expenses on local hospitality, including accommodation & other expenses for guests, speakers, UAK executives, office staff and members of the Committee

12. Expenses of staff at the conference secretariat and extra payment for Event Managers

13. Cost of fabrication, signage, and the arrangement of trade exhibition

14. Cost of photography/recording

15. Cost of Press Conference, publicity etc.

16. Speakers’ honorarium for overseas speakers if such an honorarium has been agreed upon by the local Organising Committee

17. Payments to drivers, casual labourers, etc.

18. Out of pocket expenses incurred by authorised persons in connection with the conference and

19. Expenses towards bookkeeping and auditing of conference accounts.

Arrangements for Reception & Transport of Delegates, Guests etc.1. The organising Hon. Secretary shall send a E-mail confirmation

to all registered delegates and invited faculty, with the following information provided:

a. Accurate directions from the railway station, bus stand or airport along with a suitable Google-maps link showing the same

b. Modes of local transport available at the arrival point - Pre-paid cabs, other cabs, Pre-paid auto rickshaws, other auto rickshaws, buses, etc., along with approximate rates/tariffs

2. Set-up helpdesks manned by knowledgeable volunteers at these arrival points for the assistance of the delegates

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3. Have a designated counter at the conference venue to co-ordinate departure arrangements upon the conclusion of the conference

4. Have a pre-designated and easily identifiable assembly point for delegates being transported to off-site events like banquets

5. Have prominent unique identifiers displayed on all official transport vehicles arranged by the local Organising Committee for easy identification by delegates and participants and

6. Arrange for volunteers from the organising team to accompany delegates travelling by official conference transport.

Arrangements for Accommodation The Organising Committee shall facilitate accommodation arrangements for delegates in any one of the following ways:

1. Appoint a service-provider or travel agent to handle requests for accommodation

2. Have an accommodation subcommittee to directly handle the accommodation requirements of delegates or

3. Enlist hotels in the Luxury, Business, Budget and Bed-and-breakfast categories as official hotels for the conference. If this is option is chosen, the following additional arrangements shall be made by the Organising Committee as follows:

a. A concessional tariff shall be negotiated with the respective establishment

b. Wherever feasible, a complimentary pick-up and drop-back arrangement shall be included

c. The tariffs for different categories of rooms shall be fixed in advance, and notified in the conference brochure

d. The contact details for the hotel, the contact numbers of the front-office manager and the distance to the hotel from different arrival points shall be given in the conference brochure and

e. On arrival of the guest at the establishment, a welcome note containing all the entitlements and exclusions clearly mentioned shall be handed over to the guests.

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Photographs During the ConferenceArrangements should be made for photography for covering important events during the conference as well as for group photographs of the participants. One soft copy of all photographs shall be made available to the UAK Hon. Secretary for selection of appropriate photographs and their publication in the post-conference newsletter.

Medical Attention to the ParticipantsThe Organising Committee shall arrange for an emergency medical team to be available at the venue for handling medical emergencies, along with the requirement equipment and consumables. A fully equipped ambulance shall also be made available on-site, or shall be placed within 5 minutes’ reach, to facilitate transport to a regular healthcare facility in circumstances so require.

Fire & Environmental SafetyConferences involve large gatherings in enclosed spaces, and therefore the participants are at a higher risk of injury due to fire and non-fire emergencies. In order to minimise the risk, and mitigate the same, the Organising Committee shall ensure the following:

1. Obtain formal, written permissions for the conduct of the conference at the chosen venue from the civic authorities police, civil defence and any other statutory bodies as required by local regulations

2. Arrange for an advance inspection of the venue by the fire-force to assess the adequacy of safety measures and equipment at the venue

3. Implement any additional safety measures recommended and

4. Have sufficient numbers of trained emergency personnel available on site for the duration of the conference.

It may be stressed here that the legal responsibility for the safety of the venue rests with the organisers, and therefore no compromise must be made on safety meUAKres.

Food SafetySafety of preparation, storage, transportation and preparation is of paramount importance at such large gatherings. In this connection, the Organising Committee shall ensure the following without fail:

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1. Verify that the necessary licenses and permissions have been obtained from the local bodies for preparation and serving of food

2. In case a caterer is engaged, verify that the catering agency possesses the requisite licenses

3. Ensure that food is prepared in an enclosed, covered space

4. Ensure that potable, safe drinking water is available at all times for cooking and for drinking

5. Ensure all raw material, especially meat and fish, is from a safe source and is stored under the necessary safe conditions

6. Ensure that vegetarian and non-vegetarian food is prepared separately, transported in separate utensils and served separately with separate service ladles, etc.

7. Ensure that a separate utensil washing area is provided at a distance from the food preparation area

8. Ensure that there is no mixing of fresh and used utensils

9. Ensure good drainage is provided and there is no stagnation of water anywhere

10. Ensure that adequate facilities are available for food handlers to wash their hands periodically

11. Ensure that adequate toilets are provided for the food handlers, and that these are equipped with hand-hygiene requirements at all times

12. Ensure that necessary pest-control meUAKres have been taken in the food-preparation and food-service areas

13. Ensure that all unconsumed food remaining at the end of each meal is transported away from site, and is not recycled and

14. Ensure adequate and appropriate provisions are made for disposal of food residue, plates & glasses in accordance with the law.

Personal Protection & SecurityThe local Organising Committee shall arrange for a sufficient number

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of police personnel be available on site at the venues for maintaining security and ensuring law-and-order. In case the security of the venue is handed over to a private security agency, the following measures shall be mandatory:

1. Confirmation from the jurisdictional police officer that the agency is authorised to provide security to large public gatherings

2. An undertaking from the head of the security agency that all personnel proposed to be deployed have undergone mandatory background verification by the jurisdictional police

3. A list of personnel proposed to be deployed shift-wise, with their photographs to be handed over the Organising Committee and

4. Deployment of supervising personnel on-site to regulate and organise the security detail during the conference.

Conference InsuranceTwo broad types of financial risks are attendant upon the organisation of conferences:

1. Force majeure events like natural calamities, and 2. Local law-and-order problems – bandhs, strikes, riots, etc.

These may potentially result in cancellation of the conference, or its premature termination. In either event, the local Organising Committee is likely to face financial demands through refund requests, pre-paid advances, compulsory payments already made and/or damage to equipment and other assets. There may be additional expenditure involved in arranging for safe passage of delegates from the conference venue, and to their homes.

It is therefore suggested that conference organisers explore the possibility of insuring themselves against such eventualities. Schemes for insuring such public events are available with all nationalised insurance companies, as well as with private insurance providers.

GUIDELINES FOR THE ORGANISATION OF MID TERM CONFERENCE OF UAK

The Midterm Conference of UAK is generally conducted during the month of March-April preceding the Annual Conference of that year.

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The Conference is generally of one and half day’s duration. All the guidelines for the conduct of Annual Conferences are applicable for conduct of Midterm Conference also. The name of the event shall be ‘Mid-Term UAK’ and the bank account name shall be ‘Mid-term UAKON followed by that year’.

GUIDELINES FOR THE ORGANISATION OF OPERATIVE WORKSHOPS UNDER THE AEGIS OF UAK

Individual institutions, city chapters, state chapters and other organisations host operative workshops from time-to-time. The UAK may also, on occasion, organise such workshops as part of its academic agenda. For the UAK, the safety of patients and adherence to Medical & Professional ethics is the foremost consideration at all times. With this in mind, the following broad guidelines have been laid down for the conduct of such workshops in addition to the guidelines laid down for the conduct of annual conferences of UAK.

Requirements at the Venue

1. The hospital where the workshop is proposed to be held should have full-time urologists available on its permanent staff

2. The primary responsibility for the care of patients undergoing surgery at the workshop shall be with one of the full-time urologists on the permanent staff of the hospital, and this shall be reflected in the medical records of the patients

3. All patients should have undergone a comprehensive urological evaluation, and should have a diagnosis made at the time of admission to hospital

4. Informed consent should have been obtained from the patients by the urologist in charge, and the consent should specifically state that the patient shall be operated at the workshop

5. All patients shortlisted for surgery at the workshop shall have undergone a forma pre-anaesthesia evaluation by a qualified anaesthetist, and consent should have been obtained for anaesthesia

6. The informed consents should explicitly state the expenses to be borne by the patient, and those that are to be waived

7. Faculty performing operative procedures during the workshop should possess valid registrations with the Medical Committee

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of India or one of the State Medical Committee

8. In the case of overseas faculty (as also non-resident Indian faculty), temporary registrations with the Medical Committee of India should be mandatorily obtained well in advance of the date of the workshop

9. Reasonable, adequate professional background verification of the expertise and performance record of the faculty member should have been carried out and documented

10. The faculty shall have identified patients listed in their name for identified surgical procedures, and this list should be adhered to

11. The operating faculty member shall independently evaluate patients in the list in advance of the day of surgery, and conclude on the presence of appropriate indications for the surgery proposed

12. Where the faculty member is satisfied about the indication, the same shall be recorded formally in the case records

13. The anaesthesia team shall possess adequate expertise and experience to administer anaesthesia for the type of surgical procedure performed, and for the associated post-anaesthesia care

14. The following surgery-related infrastructure shall be mandatory:a. Appropriate zoning within the operation theatre

complex

b. Changing rooms for staff (separate for males & females), with lockers, clothesline/pegs, and a wash room attached

c. Appropriate OT apparel, and footwear

d. A fully equipped pre-anaesthesia room for receiving patients, and monitoring them prior to shifting them in to the operating rooms

e. At least three operating rooms in the same O.T. complex made available for the workshop, with at least one kept free at any given time for changeover between cases

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f. All mandatory monitoring requirements for anaesthesia and surgery

g. Scrub nurses familiar with the operative procedures being performed

h. Surgical accessories like C-arm, Diathermy, Fragmentation devices, Sealing devices, intra operative ultrasound, Laparoscopy tower, etc. as may be required for the surgical procedures being performed

i. In the case of procedures using Laser, adequate protection and safety devices for patients and personnel working in the operating room and

j. Clean, uninterrupted power supply to all devices and equipment throughout the working day.

k. A fully equipped post-operative recovery room staffed by anaesthetists for immediate post-operative monitoring

15. All equipment used shall be standard equipment approved for use by the appropriate regulatory authority

16. All implantable medical devices, prostheses and material used or left inside the body should have received certification/approval by the appropriate regulatory bodies

17. The Operation Theatre complex shall have safety devices like fire alarms, fire extinguishers, fire-exits, etc. available throughout the duration of the workshop

18. The management of biomedical waste shall be as per statutory norms

19. An intensive care unit shall be available for the care and monitoring of patients requiring intensive care postoperatively and

20. Back-up teams (for e.g. Vascular surgeon, GI surgeon, etc.) as appropriate to the types of surgery being demonstrated and the intra-operative difficulties anticipated.

It would be prudent for the entire team of operating surgeons and anesthestists meet with one another on the day prior to the workshop, in the operation theatre complex, and check out the requirements and arrangements.

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GUIDELINES FOR CONDUCT OF UAK-URO QUIZ DURING UAKON

Objectives

The objective of the Quiz is to creatively evaluate the aptitude, knowledge, application and awareness of history mainly among postgraduate Urology Residents who are Associate Members of the Association.

The scores in the Quiz will be one of the parameters used for selection of postgraduate residents for various Awards/Fellowships of the Association.

The scores shall also be used to award various Prize(s) that may be endowed from time to time for the winner(s).

Eligibility

All members who are interested may participate, but only postgraduate residents shall be eligible for any prize(s).

Duration

The Quiz shall be of 30 minutes’ duration; the questions shall be presented for the first 25 minutes, and the answers shall be given (after all the response sheets have been collected) in the next 5 minutes.

Decisions & Objections

The decision of the Quiz Master shall be final and no objections shall be entertained, as this is a time-bound competitive event.

Selection of the Quiz Master

The Quiz Master shall be selected by the Executive Committee of the Association.

Where the transmission of procedures is to a site outside the campus of the host hospital, the network should have been laid in advance and tested intensively for fidelity and integrity so that the viewing experience is a satisfactory one.

This is a guidance document from the UAK. Any specific guidelines notified by the Medical Council of India, the Central/State government or statutory bodies shall be applicable and shall be followed.

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Content of the Quiz & Format

1. The Quiz shall be in the form of a Power-point (or similar) presentation

2. There shall be 45 question-containing slides

3. Each question-containing slide shall be projected for approximately 30 seconds

4. Responses shall be recorded only in the response sheets distributed by the UAK Hon. Secretary

5. Questions shall cover

a. Contemporary Urology

b. Urological history

c. Basic sciences as applied to Urology

d. Imaging sciences as applied to Urology

e. Research frontiers in Urology

f. Any other topic of Urological interest or relevance

6. The questions can have 4 possible responses

7. Where images are used, the image, the question and the responses shall appear on the same slide

8. The font size shall be such as to be visible from at least 10 rows

9. The quality of images shall be such as to enable easy visualisation

10. All material and questions shall be from verified sources

Responsibilities of the Quiz Master

1. The Quiz Master shall submit a declaration that the same set of questions has not been used in any other quiz conducted by him/her and shall sign a declaration of confidentiality

2. The Quiz Master shall be responsible for maintaining the integrity of the Quiz at all times

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3. The Quiz Master shall adhere to the format given in these guidelines

4. The Quiz Master shall adhere to the timings given in these guidelines

5. The Quiz Master shall maintain confidentiality at all times

6. The Quiz Master shall ensure that questions & responses are verified from authoritative sources before they are included

7. The Quiz Master shall collect the blank response sheets from the UAK Hon. Secretary just prior to the commencement of the Quiz

8. The Quiz Master shall enlist an adequate number of volunteers to supervise the participants and collect the responses in time

9. The Quiz Master shall arrange for volunteers of sufficient seniority to evaluate the response sheets

10. The Quiz Master shall finish the evaluation by the next morning and hand over the results to the UAK Hon. Secretary

11. The Quiz Master shall also hand over a tabulated sheet of individual scores, duly signed, to the UAK Hon. Secretary

12. The Quiz Master shall hand over all the evaluated response sheets to the UAK Hon. Secretary along with the results

13. The Quiz Master shall not present the same quiz at any other competitive forum

Announcement of Results

The UAK Hon. Secretary shall announce the results during the Valedictory function of the annual scientific meeting of the UAK and the President will give away the prizes Declaration of Confidentiality & Integrity by Quiz Master of UAK

I, Dr ....................................................................., have been appointed Quiz Master for the UAK Quiz to be conducted during the Annual Conference of UAK to be held at...................................................................................................................................................... for the year I hereby declare that

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1. I have not presented the same set of questions at any competitive or non-competitive event, anywhere, earlier.

2. I shall maintain complete confidentiality about the content of the Quiz at all times.

3. I further declare that I shall exercise due diligence in the selection of questions and verify the correct responses before incorporating them in the Quiz.

4. I shall arrange for volunteers to assist me in supervision during the administration of the Quiz.

5. I shall arrange for suitably senior volunteers to assist me in evaluation of the responses within the time period stipulated by the UAK Hon. Secretary.

6. I shall prepare a duly signed tabulated sheet containing the names of the participants & their scores and hand the same over to the UAK Hon. Secretary within the stipulated time period; I shall also hand over all the response sheets duly signed by me at the same time.

7. I shall endeavour to preserve the integrity of the Quiz at all times, and declare that I shall not present the same quiz at any future competitive event anywhere.

Signature: Date:

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UAK URO QUIZ RESPONSE SHEET

Question Response1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

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GUIDELINES FOR CONDUCT OF UAK-POST GRADUATE ACADEMIC

PROGRAM

This program is meant for Post Graduate students in Urology (MCh and DNB) of various teaching institutions in the state. A post graduate academic program (case discussions, discussions on instruments and pathology specimens, Histopathology slides, Journal Club, Guest lectures on current issues, Meet the professors etc) will be conducted by UAK for one day (9.30 AM to 5.30 PM) (Preferably on a Sunday), once in three months. The centres and the dates shall be decided by Executive Committee of UAK from time to time. The Faculty will be eminent teachers from institutions, selected by Executive Committee of UAK in consultation with the academic supporter. The local arrangements, travel and accommodations of faculty shall be made by the academic supporter. There shall not be any registration fee for the post graduate students. However pre-registration is mandatory and the applications shall be forwarded by the HOD. The nodal person for this program shall be the Executive Committee Member of UAK from the zone where the program is conducted, who will coordinate with the Heads of Teaching institutions and the academic supporter. The final program shall be circulated by the organisers to all members of UAK. The initial brochure and the final program booklet should mention the name of the program as UAK – PG ACADEMIC PROGRAM, Organised by…..(Institution)…..All members of UAK can attend the scientific proceedings of the program. There shall not be any financial commitment from the UAK for conduct of this program. However partial financial aid for the organisers can be considered by UAK once the financial status of the society is healthy.

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ENDOWED AWARDS & PRIZES OF UAKDR.P.A.ABRAHAM MEMBER TRAVEL FELLOWSHIP

Any full member of UAK who has less than 5 years of service after MCh (Uro)/ DNB( Uro) is eligible to apply.

Application shall be made in duplicate on white paper and shall include a brief Bio-data of the member and one page summary of proposed utilization of Fellowship

Applications shall be accompanied by letter of concurrence from the institution in which the applicant proposes to pursue the fellowship.

Application shall be submitted to the Hon.Secretary of UAK before 31st July of corresponding Year.

The applications shall be scrutinized & evaluated against objective criteria by the Executive Committee.

The award shall be announced in the Annual General Body meeting.

The activity planned for the Fellowship shall be completed within 6 months of the date of announcement of the award; the awardee shall submit a report attested by the institution at which the activity was undertaken; the report shall be submitted within one month of completion of the activity.

On fulfilling the requirements for completion as mentioned above, the awardee shall be presented with a certificate and a cheque for the fellowship amount.

Failure to fulfill conditions will result in cancellation of the award and certificate; the fellowship amount shall be returned to the corpus

Selection Criteria

Scoring Pattern for Dr.P.A.Abraham Member Travel Fellowship

Item Status Score Pattern Total Score

Relevance of the Fellowship for the Member ap-plied

C o m m i t -ment, Cen-tre chosen, C o n c u r -rence from the Centre chosen

Total of 10 marks

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Presentat ions (as first/present-ing author only) in conferences

R e g i o n a l /Others:

1 per presentation

ASU/Nation-al:

2 per presentation

Internation-al:

3 per presentation

Papers published in Journals

Indexed in P u b m e d /S c o p u s /M e d l i n e / E m b a s e /E x c e r p t a -M e d i c a / Index Medi-cus/ Index Copernicus (as per MCI Guidelines, 3.9.2015):

2 Per Paper

Unindexed: 1 Per Paper

Additional score for publications in Journals as first author

I n d e x e d (as per MCI Guidelines):

2 per paper

Unindexed: 1 per paper

Additional score for original ar-t ic le/research papers/review papers

I n d e x e d (as per MCI Guidelines):

2 per paper


A w a r d s / H o n -ours/Fellowships won

Regional: 1 per honour

ASU/Nation-al:

2 per honour

Internation-al:

3 per honour

Any other aca-demic recogni-tions

Regional: 1 per recognitionASU/Nation-al:

2 per recognition

Internation-al:

3 per recognition

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Marks obtained in competitive exam held by UAK (optional) (Out of 50)

Total Marks obtained:

Marks obtained

GRAND TOTAL

DR.P.SUBRAMONIAM P.G. TRAVEL FELLOWSHIP

Any MCh (Uro)/DNB (Uro) post graduate student who is a member of UAK can apply for this Fellowship.

Application shall be made in duplicate on white paper and shall include a brief Bio-data of the member and one page summary of proposed utilization of Fellowship

Applications shall be accompanied by letter of concurrence from the institution in which the applicant proposes to pursue the fellowship.

Application shall be recommended and forwarded by the Head of Department of Urology where the post graduate student is undergoing his course

Application shall be submitted to the Hon.Secretary of UAK before 31st July of corresponding Year.

The applications shall be scrutinized & evaluated against objective criteria by the Executive Committee.

In case of marks being tied, Executive Committee shall have the authority to conduct any other form of assessment in the form of tests conducted at any time as decided by them or include the marks obtained at the Uro-Quiz conducted during annual conference. The marks obtained from such tests and/or the marks obtained for the UAK Uro Quiz shall be added up to the marks to select the winner.

The award shall be announced in the Annual General Body meeting.

The activity planned for the Fellowship shall be completed within 6 months of the date of announcement of the award; the awardee shall submit a report attested by the institution at which the activity was undertaken; the report shall be submitted within one month of the completion of the activity.

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On fulfilling the requirements for completion as mentioned above, the awardee shall be presented with a certificate and a cheque for the fel-lowship amount.

Failure to fulfill conditions will result in cancellation of the award and certificate; the fellowship amount shall be returned to the corpus

Recommendation from Head of Department

I hereby recommend …………………………………….for considering for Dr.P.Subramoniam PG Travel Fellowship for the year ……………………. and his/her character/conduct are good. I also certify that the particu-lars provided by the student are true and bonafide’.

Signature

Date

Scoring Pattern for Dr.P.Subramoniam PG Travel Fellowship

Item Status Score Pat-tern

Total Score

No of completed years of MCh/DNB as on 31 July

1/2/3 1 per year

Presentations (as first/presenting au-thor only) in con-ferences

Regional/Others: 1 per pre-sentation

ASU/National: 2 per pre-sentation

International: 3 per pre-sentation

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Papers published in Journals

Indexed in Pubmed/Scopus/Medline/ Embase/ExcerptaMedica/ Index Medicus/ Index Copernicus (as per MCI Guide-lines, 3.9.2015):

2 Per Paper

Unindexed: 1 Per Paper

Additional score for publications in Journals as first au-thor

Indexed (as per MCI Guidelines):

2 per paper


Additional score for original article/research papers/review papers


2 per paper


Awards/Honours/Fellowships won

Regional: 1 per honour

ASU/National: 2 per honour

International: 3 per honour

Any other academ-ic recognitions

Regional: 1 per recog-nition

ASU/National: 2 per recog-nition

International: 3 per recog-nition

Marks obtained in Uro Quiz conduct-ed by UAK (option-al) (Out of 45)

Total Marks ob-tained:

Marks ob-tained

Marks obtained in competitive exam held by UAK (op-tional) (Out of 50)

Total Marks ob-tained:

Marks ob-tained

GRAND TOTAL

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KOMARANCHATH PRIZE

All members of UAK are eligible to apply for this Award.

The Award is given for the best published paper during the period 1 August of preceding year to 31 July of the current year before every Annual Conference of UAK.

Three copies of the published paper in addition to soft copy of the same shall be submitted to the Hon.Secretary of UAK before 31 July of the corresponding year for consideration of the Award.

The first author is eligible for the Award. However if the first author is not a member of UAK before 30 June of the corresponding year, a co-author in the group (who is a member of UAK) can also be considered for the Award. In such cases he/she shall submit a Non-Objection Certificate from the Fellow authors.

A judging committee shall be appointed by the Executive Committee for selection of the Winner.

The award shall be announced in the Annual General Body meeting and distributed during the Valedictory function. The judging committee shall decide the winner of the Award based on the objective criteria given as Table.

Papers accepted for publication shall not be considered for the Award during the assessment year, unless they are published in the journal during the foresaid year.

If there are no suitable papers, the Award shall not be made during that year.

Selection Criteria

Item Status Score Pattern

Total Score

Additional Marks for Papers pub-lished in Indexed Journals

Indexed in Pubmed/ Sco-pus/Medline/ Embase/ExcerptaMedica/ Index Medicus/ Index Coper-nicus (as per MCI Guide-lines, 3.9.2015):

5 Per Pa-per

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Additional Marks for original article/research papers/review papers


5 per pa-per

Additional Marks for articles pub-lished in interna-tional journals

International Journals 5 per pa-per

Evaluation score given by the judge

------- (out of 10)

GRAND TOTAL Out of 25

REVIEW PAPER AWARD

1. All members of UAK are eligible to participate.

2. The topic for the Review paper Award shall be decided by the Executive Committee and announced in the General Body Meeting of the UAK during the Annual Conference preceding the year of consideration of the award

3. The text shall be typed in 12 Font size, double space and shall not exceed 15 pages of A4 size paper, including relevant references. 3 copies of the review paper in addition to the soft copy of the same are to be submitted to the Hon. Secretary of UAK before 31 July of the corresponding year.

4. There shall be only a single author and review shall not be based on individual or institutional experiences.

5. The Scientific Judging Committee constituted by the Executive Committee of UAK shall evaluate the papers and select the winner. The Hon. Secretary shall inform the winner before 30 August.

6. The Winner of the Award shall be invited to present his paper in the ensuing UAK Annual Conference. 15 minutes duration will be given for the presentation. There shall be no discussion at the end of the session. The session shall be chaired by the President and Hon. Secretary of UAK

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7. Selection Criteria: The evaluation shall be on the following aspects of the Review Paper submitted

Hypothesis and objectives are clearly presented

The rationale for the project and appropriate literature are included

Methodology is clearly and completely explained

Explores the significance and limitations of the data

The results are clearly presented

Figures and tables - appropriate & easy to understand

Inconsistent results and counter-evidences are addressed

The discussion addresses the major implications of the findings

All sources are cited correctly in the slide text where appropriate

Text is written in clear English with proper grammar & appropriate font

References are relatively recent, properly cited and written in Vancouver style

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SCORE

0 1 2 3

Title is specific and informative

Design of the study is appropriate

Hypothesis and objectives are clearly presented

The rationale for the project and appropriate literature are included




Figures and tables - appropriate & easy to understand

Inconsistent results and counter-evidences are addressed

The conclusions are reasonable for the data gathered


All sources are cited correctly in the slide text where appropriate

The study is likely to change the existing clinical practice

Provides new information, insight or synthesis beyond the existing literature

Text is written in clear English with proper grammar & appropriate font

Presentation Style

Slides are visually appealing, with quality graphics and photos

EVALUATION OF PAPERS PRESENTED IN PODIUM SESSIONS FOR CONSIDERATION OF AWARDS/PRIZES

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Confident and professional; good eye contact, clear voice, etc.

Pace of presentation

Good timing (not too long or short)

Answered questions appropriately

Marks obtained for Full Paper Submitted (Out of 45)

Marks obtained for Presentation (Out of 15)

Total Marks (Out of 60)

EVALUATION OF VIDEOS PRESENTED IN VIDEO SESSIONS DURING UAKON FOR CONSIDERATION OF AWARDS/PRIZES

Scientific Content

Score

0 1 2 3

Title is specific and informative

Design of the study is appropriate




The conclusions are reasonable for the data gathered


The study is likely to change the existing clinical practice

90

Provides new information, insight or technique beyond the existing literature

Video is edited in clear English with proper grammar & appropriate font

Presentation Style

Visuals are appealing, with quality graphics and photos

Confident and professional; good eye contact, clear voice, etc.

Good timing (not too long or short)

Pace of presentation


Marks obtained for Full Video Submitted (Out of 30)

Marks obtained for Presentation (Out of 15)

Total Marks (Out of 45)

EVALUATION OF POSTERS PRESENTED IN POSTER SESSION IN UAKON FOR CONSIDERATION

OF AWARDS/PRIZES

Scientific Content Score

0 1 2 3

The title, figures and graphs are relevant to the content

The poster is self explanatory

The poster displays coherent infor-mation

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Provides new information, insight or synthesis beyond available literature.

Message clearly expressed

Impact of the content in clinical practice

Adequate discussion of literature with references.

The visual appearance of the poster

Presented relevant summary of the content of the poster in the slide presented during discussion


Total Score (Out of 30)

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GUIDELINES FOR INSTITUTION OF ENDOWED & NON-ENDOWED AWARDS/

FELLOWSHIPS/ORATIONS/GUEST LECTURES/SESSIONS OF UAK

General Guidelines

1. The endowed Award/Fellowship/Oration/Guest Lecture sessions will be included annually in the scientific proceedings of UAKON from the year next to the acceptance of the same. The Executive Committee of UAK will scrutinise the proposals and will get the concurrence of the General Body. The Executive Council has the power to limit the total duration of such endowed sessions, during the entire conference, so as to give adequate time for conducting other academic sessions also.

2. The endowed Award/Fellowship/Oration/Guest Lecture will carry the name of an individual as desired by the sponsor, or of a professional Association or organisation that makes the donation. In the event the donor/sponsor does not indicate any name, the session will not carry any name, but will be acknowledged as being supported by an endowment from the donor/sponsor.

3. No sponsorship will be accepted from pharmaceutical companies, equipment manufacturers or any other entity having a business motive in supporting the activity, or is likely to be in conflict with guidelines issued by the government or regulatory authorities.

4. Such endowments or sponsorships shall be for a period of five years; they may be renewed for a similar period with a fresh endowment of the value decided by the Council of UAK in consultation with the General Body for such endowments.

5. The endowed amount will be received by the UAK as a donation to form a corpus to the Association and will be audited. Only the bank interest accrued will be utilised for conduct of the session; at the end of the endowment period, the residual amount with accrued interest will revert to the common corpus of the Association.

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6. The Rules and Regulations regarding the implementation, selection of the sessions and the duration of the sessions will be framed by the Executive Committee of UAK, in consultation with the donors. The same will be presented to the General Body of UAK for ratification.

7. Such endowed events shall begin from the year following the year of ratification by the general body.

8. The minimum endowment for a newly endowed event is presently fixed at Rs.5,00,000/- and the duration of such an event would be for 7 years from the year of inception. The donation is non-refundable; the amount for renewals will be revised by the Association from time to time, and the amount specified at that time shall be applicable for renewals. However all the already existing Endowed sessions will continue unless the General Body decides to discontinue the same or renew them with a different memorandum of understanding with the sponsor/donor.

9. Involvement of the donor in activities counter to the interests of the Association or any of its members, contrary to law or specifically proscribed by the government or regulatory bodies will lead to discontinuation of the honour. In such an event, the corpus donation shall not be returned to the sponsor.

10. In the event of such an event being discontinued by the Association (for reasons specified above) or the donor, the same shall be open to a fresh endowment from another under the existing terms and conditions.

11. The Executive Committee of the Association shall be free to seek additional information, applicable documents or declarations from donors at the time of application to satisfy itself about the bona fides of the donor or donation.

12. Where the endowed event carries an individual’s name, the donor shall furnish a photograph and brief bio-data of the person after whom the event is named. These shall be carried on the website of the Association and its directory. It shall be projected at the commencement of the respective session for the information of the audience.

13. Application for renewal or new proposals will be invited once in every five years, or at such time as an event may become available for support through such endowments.

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Specific Guidelines

Endowed Orations and Guest Lectures

1. The Orators & Lecturers shall be selected by the Executive Committee based on the criteria laid down and approved by the General Body.

2. The topic of the oration or lecture should be relevant and contemporary and will ordinarily be suggested by the orator/lecturer based on their experience and expertise.

3. The Orator/Lecturer will be provided complimentary registration and hospitality by Organising Committee.

4. The Association shall confer a memento and a certificate to the Orator/Lecturer.

5. The Orator/Lecturer will also be given up and down economy air-fare through the shortest route for attending the conference to deliver the oration/lecture by UAK.

Endowed Fellowships

1. These Fellowships will run for the duration of the endowment supporting them; if the endowment ceases, these fellowships shall stand withdrawn.

2. Applications for Fellowships will be invited from all members of UAK who are eligible to apply for the same as per the guidelines laid down by the association.

3. Applicants for the Fellowship shall submit the proposals in the prescribed form, along with supporting documents.

4. Applications should be accompanied by letters of concurrence from the institution in which the applicant proposes to pursue the fellowship.

5. The applications will be scrutinised & evaluated against objective criteria by the Executive Council.

6. The award will be announced in the Annual General Body meeting.

7. The activity planned for the Fellowship shall be completed

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within 6 months of the date of announcement of the award; the awardee shall submit a report attested by the institution at which the activity was undertaken; the report shall be submitted within one month of the completion of the activity.

8. On fulfilling the requirements in (7) above, the awardee will be presented with a certificate and a cheque for the fellowship amount after completion of the Fellowship.

9. Failure to fulfil conditions in (7) above will entail cancellation of the award and certificate; the fellowship amount will be returned to the corpus

Non-Endowed Awards

Non-Endowed Awards/Prizes of UAK will be decided by the Executive Committee, ratified by the General Body. The guidelines for the same will be framed by the UAK and will be available in the UAK Hand-Book.

Awards/Prizes

1. The Endowed Sessions/Fellowships/Awards/Prizes of UAK are presently available in the following categories:

a. Prof.Roy Chally Oration

b. Best Podium Presentation

c. Best Video Presentation

d. Best Poster Presentation

e. UAK Review Paper Award

f. Komaranchath Prize for Best Published Journal Article

g. Dr.P.A.Abraham Member Travel Fellowship

h. Dr.P.Subramoniam PG Travel Fellowship

i. UAK Uro-Quiz

2. A panel of referees designated by the Executive Committee shall rate the submissions for the categories (a) to (c)

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above, and the requisite number of top submissions in each category shall be selected for presentation during the designated session(s). The Executive Committee will also scrutinize the submissions in categories (d) to (h) with the aid of a sub-committee appointed for this purpose if necessary, and select the winner. Guidelines for UAK Uro-Quiz will be separately available in the UAK Hand-Book.

3. Submissions not figuring in the list for competitive categories above shall be placed in non-competitive sessions, if consented by the author

4. The Awards & Prizes shall be determined by a panel of not less than three judges; such judges shall not be chosen from among the referees who evaluated the submissions in the first instances.

5. In the event of a tie on points, the judges for the session shall moderate among themselves and submit the list of winners duly signed by all of them. Every effort shall be made to arrive at a list of clear winners.

6. The names of winners shall be announced and the certificates & cheques for the prize amount/medal shall be presented at the Valedictory ceremony of the conference in which the presentations were made. However the names of winners in category (f) will be announced in the General Body and certificate/cheque distributed during the valedictory function. Names of winners in categories (g) and (h) will be announced during the General Body meeting and their certificates/cheques will be issued after the completion of the Fellowship. The winner of UAK Review Paper Award will be decided by the Executive Committee and the winner will be invited to present his paper during the Annual Conference. The certificate and cheques for Review Paper winner will be distributed at the end of his presentation during the conference.

7. If the judges are unable to resolve the tie, prize shall be jointly awarded, and any cash award shall be shared equally among such winners.

8. All such awards and prizes shall be subject to the winners being eligible to participate in the respective category as per rules framed for the same.

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Selection of Orators/Quiz Masters

1. Applications/Nominations for Orators/Quiz Masters (for the conference in the following year) in the prescribed format shall be submitted to the Hon, Secretary of UAK at least six months prior to the date of the Annual conference.

2. The Executive Committee shall choose the Orator/Quiz Master based on objective criteria.

3. The names of selected Orator/Quiz Master for the next conference shall be announced during the Annual General Body meeting.

4. In the event of an Orator/Quiz Master so selected being unable to discharge the responsibility, the Executive Committee shall name a replacement from the list of applicants/nominees considered earlier using the same criteria as earlier.

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SCIENTIFIC PAPERS FOR ANNUAL CONFERENCE OF UAK (UAKON) ABSTRACT SUBMISSION PROCESS AND INSTRUCTIONS

TO AUTHORSAbstracts (in prescribed format) are invited for the Annual Conferences of UAK for presentation in one of the following sessions

Podium session

Video session

Poster session

Ideas and Innovations (Optional)

Black Pearls (Optional)

Clinico Pathological Conference (CPC) (Optional)

GENERAL INSTRUCTIONS

The scientific paper should fit into any one of the following categories that most closely describes the material for presentation which should be indicated at the appropriate column in the Abstract Submission Template.

1. Basic Sciences

2. Adrenal Diseases

3. Congenital Diseases

4. Infections

5. Urolithiasis

6. Benign Prostatic Hyperplasia

7. Uro-Oncology

8. Andrology

9. Neuro-Urology

10. Renal Transplantation

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11. Paediatric Urology

12. Female Urology

13. Reconstructive Urology

14. Endo-Urology

15. Laparoscopic Urology

16. Miscellaneous

All abstracts should be original, unpublished work of the authors, with all listed authors (maximum six) having significant contribution to the completion of work. The scientific material included in the paper should not have been presented in any other conferences and an undertaking in this regard should be signed and submitted along with the abstract. Abstracts for any type of presentation must follow the prescribed guidelines and should be submitted in the prescribed format available in UAK website, www.uakonline.com. The Abstract Submission Template can also be downloaded from this website

Submission of an abstract constitutes the author’s commitment to present the work if accepted. All expenses associated with preparation and presentation of scientific matter should be borne by the author/presenter.

Video presentation should be on a particular technique or method.

All case reports should be presented as Posters.

The first author should be the presenter, he/she should have registered for the Conference and should be a member of UAK/applied for membership before 30th June.

Abstracts of the accepted paper will be printed in the Abstract Book by photo-prints. Therefore, authors must ensure error free text.

Abstracts not following the guidelines will be rejected.

The last date of submission of abstracts is 30th June.

The results of the acceptance of the papers will be intimated by 31st July.

Scientific papers will not be shifted from one presentation type to another.

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One first author can submit and present a maximum of two scientific papers only for the entire conference.

Members who fail to present paper after accepting, will be debarred from presentation for the next one year. Papers should not be repeated in different formats like Podium/Poster /Video.

All papers will be reviewed by a panel of reviewers before being accepted.

Notification of acceptance/rejection of abstracts and further details on presentation will be intimated to the corresponding authors sufficiently ahead of Conference.

FILLING UP OF ABSTRACT FORMS AND SUBMISSION

Scientific papers for presentation during UAKON should be submitted through Microsoft Conference Management Tool (CMT) program or any similar online program intimated by the Hon. Secretary prior to invitation for scientific papers. Alternately the scientific committee may adopt any form of abstract submission, notified in the website and the authors are requested to follow the guidelines mentioned for the same.

Please fill up the necessary details in respective fields in the Abstract Submission Page.

Abstracts generally should have the following style

Title

The title should be brief and explanatory.

The title should be entered in capital letters, 12 point size in Times New Roman type. Abbreviations should not be used and the title should not be center aligned.

Authors

Details of authors should be entered in the respective columns.

Capital letters should not be used for listing author’s names.

The first author should be the presenter, he/she should have registered for the Conference and should be a member of UAK/applied for membership before 30th June.

Institution, City, State, Country

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This should be typed in the respective columns.

The main institution where the work has been conducted, should be listed. In case of multi centre involvement, name of the primary institution, where work was conducted should be entered.

Structured Abstract

The structured abstract should not exceed 400 words (approx. 25 lines).

The abstract should be informative and specific.

The body must contain four separate paragraphs each preceded by the heading namely

a) Introduction and Objective b) Methods c) Results d) Conclusions.

Standard abbreviations may be used but must be written in full at first use. Proprietary names of drugs are not allowed.

Justification style of paragraph design should be used.

Only Times New Roman font of 10 point type size should be used.

The text should be typed in single space without indenting paragraphs.

One line should be left between paragraphs and abstract headings.

ADDITIONAL INFORMATIONS FOR PRESENTATION OF PAPERS IN THE IDEAS/INNOVATIONS, CPC AND BLACK PEARLS SESSIONS

The above format should be followed in general. However the style may be altered in the body of the text, to suit the paper.

Only one Idea/Innovation should be included in one paper. The paper should be specific and generalisation should be avoided. Scientific results of studies after implementation of these Ideas/Innovations should also be presented. The Ideas/Innovations should be genuine and should not be just minor modifications of existing systems.

For CPC, the detailed case history, physical findings and relevant investigations may be separately sent to the Hon. Secretary before the specified date as per the guidelines given elsewhere. Once accepted, detailed investigation reports may also have to be submitted to be forwarded by the Hon. Secretary to the Discussant of the case during Conference.

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INSTRUCTIONS FOR PRESENTATION OF SCIENTIFIC PAPERS DURING UAKON

GENERAL INSTRUCTIONS

The papers submitted for UAKON will be peer reviewed and the referees’ comments/marks will be available in the Author’s Console of CMT or similar online paper submission system. Alternately the scientific committee may adopt any form of abstract submission, notified in the website; the marks and comments obtained by the authors after evaluation in such situations will be not be intimated to all. Based on the marks, papers will be selected for presentation in the respective categories. The best six papers in the Podium and Video category will be included in the Prize Session. The presenting author (first author) should be a member of UAK and should have registered for the Conference. Papers submitted by non-members will be rejected. Any change of presenter/session/sequence of presentation will not be permissible during the conference. A maximum of only two papers are allowed per presenter during the entire proceedings of the conference – any additional papers submitted by the same presenter will be rejected. The duration of presentation will vary slightly each year and will be notified separately by the Secretary.

The detailed scientific program and the abstracts of papers accepted for presentation will be available in the UAK website. The papers can be tracked by the original ID number the author would have received when he/she submitted the paper through CMT or similar submission system.

SPECIFIC INSTRUCTIONS

PODIUM SESSION PRESENTATION

The scientific material should be as power-point presentation. Presentation should be prepared in Microsoft PowerPoint

There will be provision only for single projection.

Only CDs and Pen Drives (preferably CDs) will be allowed for submission for presentation. Video tapes will not be accepted.

It is ideal not to have video clippings embedded in the presentations in Podium Sessions. For Video clippings to run from Powerpoint presentation, it should be made sure that the Video clipping is linked to the same CD.

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There will be three timer lights shown on the projection screens. Green light will be on for upto one minute from the maximum stipulated time for presentation. This will be followed by yellow light for one more minute. After this, the red light will come on. 15 seconds later, the microphone will stop functioning.

The duration for Podium Presentation is 6 minutes (5 minutes of green light and 1 minute of yellow light duration) + 2 minutes of discussion.

Personal Laptops of the presenter will not be allowed for presentation since this causes unnecessary wastage of time for setting up the laptops. The material should be transferred from personal Laptops to the computers in the preview room before presentation and assured that the presentation runs well.

All materials should be submitted to the Preview Room on the previous day between 10 AM and 4 PM. Only materials submitted at the Preview Room will be permitted to be presented in the hall.

Practicing or rehearsing of presentation during submission of material at the Preview Room will not be allowed.

VIDEO SESSION PRESENTATION

The instructions for presentation of papers in Video Sessions are the same as above. The duration of presentation is 6 minutes (5 minutes of green light and 1 minute of yellow light duration) + 2 minutes of discussion. Video tapes will not be accepted.

PRIZE PAPER SESSION PRESENTATION (PODIUM & VIDEO)

The instructions are the same as given in the respective session presentations. However please note that the duration of presentation is usually 8 minutes (7 minutes of green light and 1 minute of yellow light duration) + 4 minutes of discussion for both categories. The full paper of the presentations should be the sent to Hon. Secretary of UAK by email before 15 August, which also carries marks in the final judgement of the paper. Any comments made by any member of the institution from where the paper has been submitted during discussion will lead to disqualification of the paper for considering for prize.

POSTER SESSION PRESENTATION

The Poster Sessions can be Moderated Poster Session or Unmoderated Poster Session. Only E-Posters are permitted during the Conference. Each Poster should be prepared as Landscape in PDF format or as power

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point and displayed on the respectiv Plasma Screen (42 inches) between 9.00 AM to 5.00 PM on the respective day of presentation during the conference. In case of Moderated Posters, two Slides containing relevant findings should also be presented in the respective session for a duration of 2 minutes, which will be followed by another 2 minutes of discussion. The best Poster evaluation will be done based on the contents and preparation of E-Posters and the discussion during the respective session.

If may be decided by the Scientific Committee to pre-upload the E Poster to be presented in UAKON, in the electronic screen arranged at the venue, ahead of the date of conference, to ensure smooth running of the E Posters in sequence. This will be intimated to the presenters and the deadline for submission of the material will be notified. The presenters will be requested to send the prepared poster alone as a single slide (as Powerpoint presentation or as PDF format) before 15 August to the UAK secretariat. The material will also be sent from the secretariat to the judges of the respective sessions for evaluation. The fool-proof display of materials submitted after 15 August cannot be guaranteed and any consequences arising due to late submission of display materials shall not be binding to the scientific committee of UAK.

Guidelines for preparation of E-Posters

1. E Poster should be submitted in a single Powerpoint slide.

2. Slide should be prepared in Microsoft Powerpoint 2007/2010/2013 format only.

3. Content should be clear and concise.

4. Don’t overcrowd the slide.

5. Slide size and page setup should be 16:9 and landscape orientation.

6. Avoid fonts smaller than 14 size.

7. Use contrast for better visualization.

8. Do not embed audio or video in the slides.

9. Avoid using hyperlinks as internet access will not be available during presentation.

10. 42 Inch Plasma screen will be used for presentation at the venue.

11. If slide is created in Mac, OSX kindly send it in compatible format

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PROTOCOL FOR OFFICIAL FUNCTIONS OF UAK

INAUGURATION CEREMONY OF UAKON/MIDTERM CONFERENCE OF UAK

(Duration not to exceed 1 hour)

Persons on the Dais

In the centre: President – UAK

To the right of President: Chief Guest

To the left of President: President – ASU, Hon. Secretary – UAK, Guest (# 2), and Secretary – Organising Committee, in that order

To the right of the Chief Guest: Guest (# 1) Hon. Secretary – ASU, Chairperson of Organising Committee, in that order

Order of Events

1. Invocation

2. Welcome by the Chairperson of Organising committee

3. Lighting of the lamp: President – UAK, Chief guest, other dignitaries on the dais

4. Presidential address: President – UAK

5. Release of Souvenir (if any) by Chief Guest, Address by Chief Guest

6. Presentation of UAK Awards: President – UAK (Awards to be announced by Hon. Secretary – UAK)

7. Messages/Felicitations: President – ASU, Guest (# 1), Guest (# 2) in that order

8. Vote of Thanks: Secretary – Organising Committee

9. National Anthem

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VALEDECTORY FUNCTION OF UAKON (Duration not to exceed 30 min)

Persons on the Dais

In the centre: President – UAK

To the right of President: An empty chair for installation of new President

To the left of President: Hon. Secretary – UAK, Secretary – Organising Committee, in that order

To the right of the empty chair: Chairperson, Organising Committee, Empty chairs on either side for the incoming office-bearers

Order of Events

1. Calling the meeting to order & brief remarks: President – UAK

2. Welcome: Chairperson – Organising Committee

3. Announcement of Awards: Hon. Secretary – UAK (to be presented to winners by the President – UAK)

4. Other announcements by Hon. Secretary – UAK

5. Call for feedback from the floor: President – UAK

6. Installation of Incoming President by the outgoing President & change of chairs

7. Installation of new office-bearers by the new President

8. Vote of Thanks by the Secretary - Organising Committee

9. Closing remarks by the new President

10. National Anthem

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GUIDELINES FOR SELECTION OF ORATORS/GUEST SPEAKERS/FACULTY/CHAIRPERSONS

FOR CONFERENCES OF UAK

Selection of OratorThe presenter for oration (Currently Prof. Roy Chally Oration is the only existing oration in UAK) will be selected by the Executive Committee of UAK and approved by the General Body one year prior to the conference during which the orations is proposed to be held. The Orator selected should be a Urologist having distinguished and outstanding career in the field of Urology from India or Abroad. The corpus for conduct of Prof. Roy Chally Oration of UAK (the currently endowed oration in UAK) is Rs. 5,00,000.00.

The duration of Oration (including introduction) is 20 min. and the session will be chaired by the President and Hon. Secretary of UAK. The President will briefly speak on Prof. Roy Chally and the Oration, while the Hon. Secretary will briefly introduce the Orator. The UAK shall reimburse the economy class air-fare by the shortest route (subject to budget allocations of the society for the session) to the Orator and will also give a memento and a certificate.

The local organising committee shall provide complimentary registration for the orator at the conference. They will also provide accommodation at the venue or in a suitable hotel/guesthouse and also arrange for the orator to be picked-up from and dropped back to the airport/railway station, and local transport.

Selection of Faculty

The Association, through the Hon. Secretary and based on inputs from members, will maintain a database of subject experts on different topics in Urology. Faculty for workshops & conference sessions shall be chosen from this database, taking into consideration their availability, their willingness to participate and feedback (if any) on their past track record. Ordinarily, the faculty for these programmes shall be a mix of expertise, experience and youth.

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In addition, the Hon. Secretary shall seek information on prospective faculty in other fields related to Urology, for e.g. Uropathology, Uroradiology, etc., and maintain a separate database of such experts. Wherever their expertise is required, they shall be utilised.

For events like Symposia & CPC, the convenors for the events shall fix the faculty in consultation with the Hon. Secretary of the UAK. All selections shall be ratified by the Executive Committee – either at a formal meeting, or by circulation.

Selection of Orators & Speakers for Endowed Lectures

The Hon. Secretary shall invite nominations from the members for the same, in the prescribed form available on the UAK website. An objective assessment of relative merits shall be made by the scientific committee, which shall recommend a maximum of three named for each event. The Executive Committee of the UAK shall make the final choice. Prior to announcing the choice during the General Body, the President – UAK, or the Hon. Secretary – UAK shall formally confirm the willingness of the selected individual to accept the assignment.

In the event members have put no suggestions forth within the prescribed time, the UAK Executive Committee shall make the choice based on similar objective criteria.

No person shall be selected twice for the same oration/lecture/event.

Selection of Chairpersons for Non-protocol Scientific Sessions

The Hon. Secretary – UAK shall seek inputs from the local associations and nominations shall be submitted in the prescribed form available on the UAK website. Chairpersons shall be selected based on expertise, track record and experience. The selected set shall be a mix of seniors and upcoming juniors.

No person who has failed to chair the session allotted in any previous conference, without intimating the Hon. Secretary, shall be selected for a period of 3 years beginning with the conference immediately following the one where the infraction took place.

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GUIDELINES FOR CHAIRPERSONS DURING THE CONFERENCE PROCEEDINGS

1. The room/hall where the session will be held has to be checked in advance & located in time

2. The Chairperson should be present in the room at least 15 minutes prior to start of the session.

3. All the presenters should be requested to be seated in the first row, to save time.

4. The session should be started on time, even if only one of the Chairpersons is available.

5. It should be ensured that the speakers strictly observe the time allotted to them.

6. If one presenter is not available on time, the next presenter should be invited. `Late presentations’ should not be accommodated.

7. Discussion from the floor should be encouraged, within the allotted time.

8. Discussants should be instructed to first clearly state their name, institution and place; they should not speak without prior permission of the chairperson.

9. The questions from the floor participants should be specifically on the subject of presentation – the experience, opinions and personal comments of the floor participants should not be entertained, especially during Prize Paper Sessions.

10. The requests of the Chief Hall Co-ordinator should be honoured.

11. At the end of the session, the feedback form should be signed and handed over to the Hon. Secretary – UAK.

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OFFICE DOCUMENTS OF UAK

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FOUNDING OFFICE BEARERS OF UAK

Dr. Sunderlal Babu

Dr. Augustine Kumaranchath

Dr. P.A. Abraham

Dr. J. Samual Dr. K. Sasidharan

Dr. V.N. Bhat Dr. V.N. Mom

Dr. Thomas Thachil

Dr. P. Subramanian Dr. Roy Chally

Dr. Aniyan K M

Dr. David Joseph DR. K. R. Vikraman

Dr. Antony Kavalam

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PRE REGISTRATIONERA

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ACADEMIC MEETINGS,

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ACADEMIC MEETINGS, UAKON OF YESTER YEARS

UROLOGICAL ASSOCIATION OF KERALA - …. Rajendran, MS MCh. Trivandrum - 695011. ... Urologist, Varma...

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