Board Workshop – September 24, 2020 Page 1 of 2

UPPER PERKIOMEN SCHOOL DISTRICT

BOARD WORKSHOP Virtual Meeting

September 24, 2020 – 7:00 p.m.

AGENDA I. CALL TO ORDER

a. Pledge of Allegiance b. Roll Call

II. APPROVAL OF MINUTES

a. Motion to approve the August 27, 2020 Board Workshop Minutes (Attachment A)

III. PRESENTATIONS a. Update on Considerations for Returning to In-Person Instruction by Dr. Roche and Dr.

Farina

IV. PUBLIC COMMENTS ON AGENDA ITEMS

V. PERSONNEL a. APPOINTMENTS

i. SUPPLEMENTAL POSITIONS 1. COACHES for Special Olympics Bocce for 2019-2020 school year:

Bamford, Jen $250.00 Thrush, Shane $500.00

Willett, Christina $250.00

2. SUPPLEMENTAL POSITIONS for the 2020-2021 school year:

b. LEAVE OF ABSENCE

i. Kelly Urban, approved MATERNITY LEAVE expected to commence on or about November 17, 2020 and continue for 6- 8 weeks, FAMILY AND MEDICAL LEAVE to continue until February 9, 2021.

c. OTHER i. Grant TENURE STATUS to the following Temporary Professional Employees,

effective for the 2020-2021 school year: 1. Paige Pyatt

POSITION NAME SCHEDULE SALARY Middle School Newspaper Pamela McGovern A $1678.00 Middle School Drama Director Pamela McGovern A $2321.00

Middle School Asst. Drama Director Robin Holman A $1200.00

Middle School Asst. Drama Director Mary Wietecha A $1200.00

Board Workshop – September 24, 2020 Page 2 of 2

UPPER PERKIOMEN SCHOOL DISTRICT

VI. ACTION ITEMS a. Motion to approve the attached list of drivers employed by our transportation

contractor, Coventry Transportation, for our buses and vans. (Attachment B)

b. Motion to approve an amendment to the transportation contract with Coventry Transportation regarding the installation of new hardware and software for the Safe Transport software. (Attachment C)

c. Motion to approve the agreement with HelloSign for one year, beginning September 28,

2020, in the amount of $7,920.00. HelloSign will provide the service of electronic signatures for Pupil Service and Special Education documents.

d. Motion to approve the License Fee Plan with NFHS School Broadcast program d/b/a

PlayOn! Sports in the amount of $3,000 which would provide consumer access to regular season sports content and non-sports events (Live and On-Demand) free to watch.

VII. COMMITTEE REPORTS

a. Special Education & Pupil Services Committee – Judy Maginnis b. Curriculum & Instruction Committee – Dr. Kerry Drake c. Extracurricular Committee – Peg Pennepacker d. Facilities Committee – Melanie Cunningham e. Finance Committee – Melanie Cunningham f. Policy Committee – Raeann Hofkin g. Communication Committee – Mike Elliott h. Western Montgomery Career & Technology Center – Stephen Cunningham i. Montgomery County Intermediate Unit – Judy Maginnis j. Legislative Liaison Report – Peg Pennepacker k. Upper Perkiomen Education Foundation – Mike Elliott l. Regional Planning Commission Representative – Dana Hipszer

VIII. PUBLIC COMMENTS

IX. ADJOURNMENT

UPPER PERKIOMEN SCHOOLDISTRICT

2229 East Buck Road

Pennsburg PA 18073

BOARD WORKSHOP

August 27, 2020

CALL TO ORDERThe Board Workshopof the Board of School Directors of the Upper Perkiomen SchoolDistrict

wascalled to order by President Kerry Drake, at 7:06 p.m. as a virtual and in-person meeting at the

Upper Perkiomen Middle School auditorium.The following Board members attended: Dr. Kerry A. Drake, Mike W. Elliott, Melanie R.

Cunningham, Stephen L. Cunningham, Dana E. Hipszer, Raeann Hofkin, Judy Maginnis, Keith

McCarrick, and Peg Pennepacker. Administration in attendance were: Allyn Roche, EdD., Andrea

Farina, EdD., and Georgiann Fisher. Others in attendance were: David Conn, Kim Bast, Jim Roth,

Robert Carpenter, EdD., Robert Kurzweg, Dyan Hipszer, Michael Freed, ShannanBieler, Jenn

Moran, Mary Cannon, Christine Schmoyer, and Jamie Warren.

APPROVAL OF MINUTESMotion by Stephen L. Cunningham, seconded by Keith McCarrick, to approve the

June 25, 2020, Board Workshop Minutes (Attachment A). Motion carried; all voted aye.

Motion by Stephen L. Cunningham, seconded by Keith McCarrick, to approve the August13,

2020 Board Meeting Minutes. (Attachment B). Motion carried; all voted aye.

PRESENTATIONSa. First Two Week School Schedule in Virtual Environment by Mrs. Bast and Mrs. Rothermel

Mrs. Bast gave an overview of what the schooldaywill be like for the students while learning

virtually. She talked aboutthe instructional days and independent Wednesdays. Mrs. Bast said

that K-5 students and parents and Grades 6-12 students will be signing a statement of academic

integrity stating that student’s will do their own work. Mrs. Bast went over the schedules for the

upcoming weeks and also showed where parents could find resources and student’s schedules on

the schooldistrict website.

b. Classroom Technologyfor the Virtual Environment by Mr. Jim Roth

Mr. Roth gave an update onthe virtual technology that they are deploying to the faculty for them

to be better prepared to support their virtual classrooms. He showeda videoof Mr. Miller

explaining the technology that will be used in the classrooms. Mr. Roth showed the camerasthatwill be used for teachers to use in classroomsandalso for teaching at home. Mr. Roth gave anupdate on wherethedistrict is at with providing 1to1 devices. He explained aboutthe difficulty in

obtaining Chromebooks and laptops from suppliers. Most have not arrived and nodelivery date hasbeen given. He said that fortunately he was able to borrow several from another schooldistrict. The

technology department is continuing to work on moving forward with this task.

c. Update on Fall Athletics by Mr. Kurzweg and Dr. Carpenter

Dr. Roche talked about the recommendations that were given a month ago and whatthe

current state is. He shared that he has seen local school districts choose different options on theirdecisions to play. He said that tonight’s presentation is to share an update with the Board and ask

the Board to take action and direction in the term offall athletics as they are coming close to the

deadline to report to the league what thedistrict's stance is on athletics.

Dr. Carpenter and Mr. Kurzweg discussedall the recommendations and guidelines that need tobe consideredin starting the athletic fall season. They presented guidelines and recommendations

from the state and Montgomery County.

Dr. Roche discussed the importance offollowing rules and guidelines and not jeopardizing

having in-person instruction at some point.

Attachment A

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Board Workshop, August 27, 2020

The Board members had several questions and a discussion washeld.

President Drake called for a recess, the meeting reconvened at 9:08 pm.

PUBLIC COMMENTS ON AGENDA ITEMS

ShannanBieler, Upper Hanover Township, urged everyoneto allow the students to play

athletics and shared how return to play guidelines have beenfollowed through summerplay andcurrent practices.

PERSONNELMotion by Melanie R. Cunningham, seconded by Keith McCarrick, to approve the Personnel

Report:a. RETIREMENTS

i. PROFESSIONAL STAFFa. Cathy Bintliff, Family and Consumer Science Teacher, Upper Perkiomen Middle

School, intent to retire effective, August 23, 2020.

Motion carried; all voted aye.

Motion by Stephen L. Cunningham, seconded by Keith McCarrick, to approve the remainderofthe Personnel Report as presented:

li. SUPPORT STAFFa. SHERRY L. PETERSON, Paraprofessional, Upper Perkiomen Middle School,

retired from the district, effective August 17, 2020.

b. APPOINTMENTSi. PROFESSIONAL STAFF

a. Susan Michael, Temporary Professional Employee, English as a Second Language

Teacher, Upper Perkiomen SchoolDistrict, to be hired subject to review of required

employmenthistory and clearances, at Masters, Step 2 for the 2020-2021 school

year.b. Lisa Greco, current district employee appointed to Title | Reading Specialist,

Hereford Elementary for the 2020-2021 School Year.

c. RESIGNATIONSi. PROFESSIONAL STAFF

a. Jamie McFadden, English Language Development Teacher, Hereford Elementary,

resigned her position with the district, effective August 21, 2020.b. Angela Fluck, Fourth Grade Teacher, 4th and 5th Grade Center, resigned her

position with the district effective, June 24, 2020.c. Tammy Day, Special Education Teacher, Upper Perkiomen High School, resigned

her position with the district, effective approximately October 9, 2020.

ii. SUPPORT STAFFa. SHANNON GLERUM, Substitute Nurse, Upper Perkiomen SchoolDistrict resigned

her position with the district, effective June 30, 2020.

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YSUPPLEMENTALPOSITIONS .=—TAÀ

Head Football Coach Ben Kunkle A 3458.00School

e. LEAVES OF ABSENCEi. Robert LaSalle, approve Professional Development Sabbatical beginning January 27,

2021 through the end of the 2020-2021 schoolyear.

Motion carried; all voted aye.

ACTION ITEMSMotion by Stephen L. Cunningham, seconded by Keith McCarrick, to approve Action Itemsa,

b, and c:

a. Motion to approve the following Board Policy & Administrative Regulation Repeal &

Replacements/Adoptions (Attachment C)

i. Policy No. 103 — Discrimination/Title IX Sexual HarassmentAffecting Studentsli. Policy No. 104 — Discrimination/Sexual HarassmentAffecting Staff

ili. Policy No. 247 — Hazingiv. Policy No. 249 & AR — Bullying/Cyberbullyingv. Policy No. 252 & AR — Dating Violence

vi. Policy No. 317 — Conduct/Disciplinary Procedures

vii. Policy No. 317.1 — Educator Misconduct

vill. Policy No. 824 — Maintaining Professional Adult/Student Boundaries

b. Motion to approve Peg Pennepackerto serve as a voting delegate for the Upper

Perkiomen SchoolDistrict Board of Directors at the PSBA Delegate Assembly onSaturday, November7", 2020, at Mountain View Middle School in Mechanicsburg, PA.

c. Motion to approve MOU between UPEAandtheDistrict regarding the teaching

schedule supporting the World Language program (Attachment D)

Motion carried; all voted aye.

d. Motion by Melanie R. Cunningham, seconded by Stephen L. Cunningham, to approveChange Order EC-001 with R.J. Electric in the amount of $2,374.40 to add Best WirelessAccess Reader and Programming to the UPHSlobby auditorium entrance. (Attachment E).

Motion carried; all voted aye.

Motion by Stephen L. Cunningham, seconded by Melanie R. Cunningham, to approve ActionItems e andf:

e. Motion to approve the additional transportation services to include bus stops in the

community and at the schools for Western Center students while the district is in atotal virtual learning environment.

f. Motion to approve the temporary suspensionof the following positions: (6) KitchenManager, (1) Assistant Manager, (18) Food Service Worker, (1) District Courier, (6)Instructional Aides, (10) Cafeteria/Playground Aides.

Motion carried; all voted aye.

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Board Workshop, August 27, 2020

Motion by Stephen L. Cunningham, seconded by Melanie R. Cunningham, to approve UpperPerkiomen SchoolDistrict, to participate in Fall Athletics with the low risk sports of Singles

Tennis and Golf only, as per PIAA guidelines and the revised UPSD Health & Safety Plan.

ROLL CALL VOTE: S. Cunningham - yes, Elliott — no, Hipszer — no, Hofkin — no, Maginnis

— no, McCarrick — no, Pennepacker — no, M. Cunningham — yes, Drake — no. Motion failed.

g. Motion by Raeann B. Hofkin, seconded by Mike W.Elliott, to approve Upper PerkiomenSchoolDistrict to participate in Fall Athletics as per PIAA guidelines and the revised

UPSD Health & Safety Plan. ROLL CALL VOTE:Elliott — yes, Hipszer — no, Hofkin — yes,Maginnis — yes, McCarrick— yes, Pennepacker — yes, M. Cunningham — no, S. Cunningham

— no, Drake — no. Motion passed.

COMMITTEE REPORTSa. Special Education & Pupil Services Committee — Judy Maginnis

Mrs. Maginnis reported that the next meeting is scheduled for September 28, 2020 and the

committee will be reviewing the results of the PAYS survey and receive an update onthevirtual

instruction for the special education students.

Curriculum & Instruction Committee — Dr. Kerry Drake

Dr. Drake reported that the next meeting is scheduled for September 28, 2020 and he would like

to focus on a review ofthe virtual instruction at that time and a phased approachto return to theclassroom.

Facilities Committee — Melanie Cunningham

Mrs. Cunningham reported that a lot has been going on over the summer, such as the new

scoreboard at the high school, drainage issues and new surfaceat the tennis courts, and the

new valve in the pool. She talked about security cameras, new carpets, secure entrances and a

spring and summerto dolist where a lot of items have been completed. The next meeting is

scheduled for September 17, 2020.

Finance Committee — Melanie Cunningham

Mrs. Cunningham reported that the next meeting is scheduled for September 21, 2020.

Policy Committee — Raeann Hofkin

Mrs. Hofkin reported that the Policy committee is scheduled for September 21, 2020.

Board Communication Line/Communication Committee — Mike Elliott

Mr. Elliott reported that there has not been a meeting but the communication line has been

utilized.

Extra-Curricular Committee — Peg Pennepacker

Ms. Pennepacker announcedthe rebirth of the committee and thanked Mr. Hipszer and Mr.

Elliott for serving on the committee. She said the committee’s mission is to recognize and

support the education values inherent in student participation in all extra-curricular activities.

The first meeting is scheduled for September 17, 2020.

Western Montgomery Career & Technology Center — Stephen Cunningham

Mr. Cunningham reported that the WMCTC has not metsince the last report.

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Board Workshop, August 27, 2020

k. Upper Perkiomen Education Foundation — Mike Elliott

Mr. Elliott reported that the Education Fundraiseris selling masks,the links are on the Facebook

page.

|. Regional Planning Commission Representative — Dana Hipszer

Mr. Hipszer reported there was a meeting the evening before, there was a discussion on an agetargeted developmentin Upper Hanover, and other conversions and repairs that are happening

in the other municipalities. He said that some of the questions to him were aboutthe virtual

school year. The next meeting of the Planning Commission is September 23, 2020.

i. Montgomery County Intermediate Unit — Judy MaginnisMrs. Maginnis reported that there was a meeting the evening before. She said they approved

the MCIU Health & Safety Plan. The MCIU’s Anderson school will be opening. There will be ameeting next month.

j. Legislative Liaison Report — Peg Pennepacker

Ms. Pennepackerreported that PSBA is seeking action on both the federal and state levels,

providing temporary liability to schools while making many health related decisions. She

reported that the Governor announcedthat funds will be available to help education agencies

including schools for students with disabilities who may be negatively impacted due to COVID-19. Ms. Pennepacker said PDE issued a memoto schools about students being required to

wearface coverings, and Housebills that were passed.

Dr. Drake announcedthat the voting Board meetingswill be held as hybrid meetings and the

Workshopswill be full virtual.

PUBLIC COMMENTSJenn Moran, Pennsburg, asked about the student schedules and that the Wednesday schedule

is confusing. She also asked about issues with a student laptop.

Mary Cannon, Hereford Township, asked about the Wednesday schedule and suggested a

Town Hall type setting to receive answers.

Christine Schmoyer, Pennsburg, asked about pursuing extra-curricular activities and how thatwill work.

Mike Freed, Red Hill, and Girls soccer coach, thanked everyonefor the support of the athletic

program and the continued Health and Safety concerns.

Jamie Warren, Red Hill, thanked everyone for the support of the athletic program and that

everyonewill do their best to stay virus free.

Dr. Drake announcedthat there is an FAQ on the website, and asked for a quick overview of

who parents could reach outto.

BOARD COMMENTSRaeann Hofkin, said when she picked up her son's computer and booksthe process wasvery

efficient and well organized. Mrs. Hofkin said a prayer and in that prayed that Kyle Somer’s healthcontinues to improve.

Solicitor, David Conn, stated that although this was allowed it is not an expression of the whole

board.Keith McCarrick, thanked the staff and administration for everything they have done to keep

moving forward, fellow board membersfor discussion, and reminded parentsthatit is up to them to

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Board Workshop, August 27, 2020

continue to make responsible decisions where the sports are concerned, and that no spectators are

allowed so lookinto the network oflive streaming.Mike Elliott, said these decision are very difficult and thanked the board members and

administration and staff.Judy Maginnis, asked if there is a plan for families that might need financial help with the live

streaming.Kerry Drake, said that the Board voted to move forward with sports and that they havefaith in

administration but to rememberthat responsibility is with the athletes also and encouraged them to

use good judgement on andoff thefield.

ADJOURNMENTMotion by Keith McCarrick, seconded by Stephen Cunningham, to adjourn the meeting at

10:49 pm. Motion carried; all voted aye.

Sandra M. Kassel, Board Secretary

Coventry Transportation Driver List 2020-2021

Last Name First Name Bartholomew Michele Bearn Larry Benner Barry Berrios Jesus Berrios Rebecca Berryman Terry Betts Steve Bierbach Brenda Bierbach Lisa Brand Veronica Brannen Terry Brant Crystal Brendlinger Dianna Bullen Donna Carreras Denise Clemmer Paul Cooper Stephanie Cox Mary Dameron Julie Davis Barbara Destafney John Diblasio Kathy Dierolf Deb Effrig Lisa Erdman Nicole Feenstra Steven Fegely Rebecca Feher Joseph Forte Louis

Last Name First Name Forte Ulrike Fox Jay Gattinella Jamie Herbert Renee Hillegass Marie Jordan Lori Kopchik Daniel Kulp Marian Landis Hannah Leonard Brenda Maiuro Beth Marks Joanna McKenrick Thomas Musselman Justine Pettit Holly Roberts Ann Robinson Brenda Rothermel Allan Rozwakowski Brensa Scholl Linda Servis Leann Solliday Denise Solliday Kathy Straut Christine Straut Paul Sykes Henry Sykes Sherry Walp Bob Wells Linda Wood Carolyn

Attachment B

Attachment C