Updated Logistics Manual 2013

Logistics Manual

Prepared by

K.A. Largo

June 2011

Updated by

C. Niro

June 2012

Updated by

A. Yao

November 2013

TABLE OF CONTENTS

I. Event Logistics

II. Important UPD Administrative Offices

A. Office of Student Activities (OSA) B. Office of the Vice Chancellor for Community Affairs (OVCCA) C. Business Concessions Office (BCO) D. Campus Maintenance Office (CMO) E. Office of the Vice Chancellor of Student Affairs (OVCSA)

III. Permit Procedures

A. Publicity Materials for Non-Profit Events B. Brandsale and Its Publicity Materials C. Merchandise Sale and Its Publicity Materials D. Food Bazaar at AS Parking Lot and Its Publicity Materials E. Booth/Exhibit Set-up at CSSP F. Exhibit Set-up at UP College of Engineering G. Booth Set-up at Math Building H. College of Law Theatre Reservation I. College of Human Kinetics Facilities Reservation J. Virata School of Business Room Reservation

IV. UPD Venues Database

A. School of Economics B. Francisco Benitez Alumni Center C. UPAA Ang Bahay ng Alumni D. Balay Kalinaw/Ikeda Hall E. Bulwagang Tandang Sora (CSWCD)

V. Court Venues Database

VI. Equipment Database

VII. UPCE Faculty Advisers

VIII. Safety Hotlines

IX. UPCE Logistics Hotlines

Introduction

This training manual is especially intended for the use of the members of the University of the Philippines Circle of Entrepreneurs.

It is designed to increase the awareness of our members with regards to the procedures employed within the university. Although not exhaustive, this manual aims to provide useful data on the most common forms of logistics that this organization undertakes. The information present in this manual is open for revision upon changes in administration policy.

What the member will find in this manual are series of steps for various tasks, especially the processing of permits. A short compilation of the most often availed venues and equipment can also be found in this manual. For a more complete listing of venues and equipment rental, members can consult the Logistics Database file posted in the Logistics 101 Facebook Group.

I. EVENT LOGISTICS

Introduction

Logistics is all about the coordination of a sequence of resources to carry out a certain project. From the planning, organizing, execution and up to the closing of an activity, majority of the job can be attributed to logistics one of the roles of the Operations Committee. This manual gives a general overview of the kinds of logistics activities in creating events, how they can best be organized, and the plans that can be made beforehand.

In a nutshell, the basic task of a logistics system is to facilitate the flow of the event. From the reservation of the venue to the preparation of permits, as well as the inventory of materials and equipment needed, logistics makes the event possible. Logistics plays a major role in the success of an event, and is thus a very important and crucial part of a project.

College-based

The UP Cesar E.A. Virata School of Business recognizes UPCE as one of its college-based student organizations. As our base college, the VSB is a perfect venue for relevant business events and projects catering to the VSB population.

University-wide

CE is a university-wide organization open to all students from each college in UP. As such, it is important to hold events at prominent places around campus to promote the organization and to reach a wider market.

Off-campus

There are similar organizations at other universities who do the same thing as CE does. Once in a while, organizing an event open to the public is beneficial to the network that CE wishes to establish with other student organizations. Business, government and non-government institutions are also considered for org partnerships because of the mutual benefits that can help in the implementation of the project.

II. IMPORTANT UPD ADMINISTRATIVE OFFICES

A. Office of Student Activities (OSA) - Location: Vinzons Hall Annex - Serves as the central planning and coordinating body for university-wide student

activities in UP Diliman - Coordinates university-based student organizations - Processes annual organization recognition - Serves as a liason between the University and outside organizations requesting for

UP student participation - Coordinator: Prof. Rommel B. Rodriguez, PhD

Website: http://osa.upd.edu.ph/ Contact details: 981-8671 to 72 09275422224 [email protected] or [email protected]

B. Office of the Vice Chancellor for Community Affairs (OVCCA) - Location: Quezon Hall, Ground Floor - Ensures the cleanliness, orderliness and peacefulness of the UP Diliman Community - Maintains the upkeep of campus facilities - Conducts campus transportation and traffic management and solid waste

management - Vice Chancellor: Prof. Melania L. Flores

Website: http://ovcca.upd.edu.ph Contact Details: 981-8601, 981-8600 928-2947 (Telefax) [email protected] or [email protected]

C. Business Concessions Office (BCO)

- Location: UP Office of Community Relations (near College of Fine Arts) - Collects rentals and fees from business concessionaires in the university - Oversees the operations of bazaars and tiangge sales conducted by student

organizations - Under the OVCCA - Director: Dr. Raquel B. Florendo

Contact Details: 981-8500 local 4026

D. Campus Maintenance Office (CMO) - Location: UP Office of Community Relations (near College of Fine Arts) - Maintains the upkeep of campus facilities - Conducts the installation of electrical wires, rental of garbage bins and stage

platforms, etc. for activities of student organizations - Assists student organizations in putting up publicity materials that involve the use of

university facilities (e.g. tarpaulin on lamp posts around the academic oval) - Under the OVCCA - Acting Director: Engr. Alden Jose U. Aynera

Contact Details: 925-8185

Building Maintenance Division Local Number

Administrative Section 4028

Carpentry Section 4030

Electrical Section 4030

Painting Section 4035

Plumbing Section 4030

Special Events Section 4033

Welding & Aircon Section 4035

Grounds Services and Arboretum Division Local Number

Administrative Section 4031

E. Office of the Vice Chancellor for Student Affairs (OVCSA) - Location: Quezon Hall, First Floor South Wing - Promotes the welfare of the students - Oversees student organizations, scholarships, counselling, student complaints, etc. - Vice Chancellor: Prof. Corazon J. Tan

Website: http://ovcsa.upd.edu.ph Contact Details: 981-8500 928-2886 (Fax) [email protected] or [email protected]

III. PERMIT PROCEDURES

A. Publicity Materials for Non-profit Events

(e.g. Entrep Fair, University-wide SMM, BPMS, etc)

1. Fill out an OSA Activity Request Form.

2. Attach to the OSA Activity Form letters addressed to Prof. Ma. Corazon

J. Tan and Prof. Melania L. Flores (1 letter for each) specifying the

nature and purpose of the activity.

3. Have the OSA Activity Form signed by the following people (in order):

a. Any IC member

b. Faculty Adviser

c. OSA (Signature of College Secretary/Dean can often be

bypassed)

d. Prof. Rodriguez-OVCSA

e. Prof. Flores-OVCCA

4. Bring the publicity materials to the OSA and have them stamped

- only 50 posters per activity can be stamped per day

5. If you will be posting publicity materials in inside buildings/colleges,

show the completely sign OSA Activity Form to the Dean/OIC.

B. Brandsale and Its Publicity Materials






a. Any IC member

b. Faculty Adviser


bypassed)



f. BCO

i. Present the Brandsale Memorandum of Agreement

between UPCE and the company.

ii. Get a billing statement from BCO.

iIi. Pay the bill at the University Cashier (near UP Shopping

Center)

iv. Give a photocopy of the receipt to the BCO and have the

OSA Activity Form signed.





C. Merchandise Sale and Its Publicity Materials

1. If the merchandise features the UP logo and/or UP icons (i.e. UP seal,

UP Oblation), fill out a TTBDO Form: Request to Use UP Trademarks.

The following should be attached to the accomplished TTBDO Form:

a. Photocopy of Certificate of Accreditation as a UP student

organization (Get from VP for Operations)

b. Photocopy of UP Student ID of project head/contact person

c. Design/s to be approved

*TTBDO Location: Molecular Biology and Biotechnology Building

*Consult the UP Brand Book 2007 when designing UP merchandise to

satisfy the requirements of TTBDO (can be found at the Logistics 101 FB

group).






a. Any IC member

b. Faculty Adviser


bypassed)



f. BCO

j. They will give a billing statement.

ii. Pay the bill at the University Cashier (near UP Shopping

Center)

iii. Show the receipt to the BCO and have the OSA Activity

Form signed.





D. Food Bazaar at AS Parking Lot and Its Publicity Materials






a. Any IC member

b. Faculty Adviser


bypassed)



4. Bring the accomplished OSA Activity Request Form to CSSP OSA

(Palma Hall Room 113) and sign the Agreement Form provided by CSSP

for the use of AS parking lot. Leave the form and ask when you can

follow-up.

5. After the CSSP Agreement Form is signed by the CSSP Associate Dean

for Administration, bring the OSA Activity Request Form and the CSSP

Agreement Form to the Dulaang UP Office and have it signed.

6. Go the Utilities Management Team (Location: UP Computer Center)

and show the list of the appliances to be used by the concessionaires.

The UMT will assess how much electricity fee should be paid.

7. Pay the electricity fee at the University Cashier.

8. With all the permits, go to the OVCCA and let them assess how many

utility workers and electricians are needed to set-up and maintain the

bazaar. Pay the bill right there at the OVCCA office (not at the

University Cashier)

9. With all the permits and receipts, go to the BCO . Give them the

photocopy of the following:

a. MOA with each concessionaire

b. Sanitary permit of each concessionaire

c. Health permit of all food handlers

10. Get Billing Statement from BCO and pay at the university cashier.

11. Give the receipt of the BCO bill and get the completed permit, now

signed by the BCO.

E. Booth/Exhibit Set-up at CSSP

1. Check room/venue/equipment availability at CSSP OSA (Room 113). Get

CSSP Facilities Use Request Form at Room 113. Accomplish the form.






a. Any IC member

b. Faculty Adviser


bypassed)


5. Submit the following to CSSP OSA (Room 113) at least 2 days before the

event:

a. Completed OSA Activity Request Form

b. Completed CSSP Facilities Use Request Form (3 copies, back to

back)

c. Sketch/lay-out of exhibit (for the use of lobby only)

*Pricelist of facilities available for rental to non-CSSP based organizations

Facility For Non-profit Use For Profit Use With Commercial Sponsor

1st/2nd Floor Lobby P100/day - -

Alcove A P100/day - -

Classroom P100/3 hours P150/3 hours -

P20/succeeding hours

P20/succeeding hours

-

Covered Walk P75/day P100/day P150/day

Front Stairs P100/3 hours P______ -

Green House Lawn - P200 P250

*Pricelist of equipment available for rental to non-CSSP based organizations

Audio Equipment (Sound System) P550/hour

Multi Media Projector (LCD) P550/hour

*Pricelist of electricity rates for non-CSSP based organizations

Battery Charger/Camera P60/hour

Blow Dryer P25/hour

Cellphone Charger P25/hour

Computer PC w/ Monitor P30/hour

DVD Player P25/hour

Electric Fan (Desk Fan) P10/hour

Electric Fan (Industrial Fan) P25/hour

Electric Fan (Stand Fan) P15/hour

Karaoke P20/hour

Laptop P60/hour

LCD Projector P100/hour

Lights, Spotlights 1500 w P62.50/hour

OVH Projector P37.50/hour

Sound System P75/hour

TV 21 and below P20/hour

TV 25 P40/hour

VCD Player P20/hour

Water Dispenser P100/hour

F. Exhibit Set-up at UP College of Engineering Lobby

1. Check availability of Engg Lobby at the Engg Admin Room (right side after

you enter Melchor Hall).

2. Accomplish Engg Facilities Request Form. Have it signed by the UPCE Adviser

and UPCE President. Attach a Letter of Request briefly explaining the activity

addressed to Dr. Aura C. Matias , UP College of Engineering Dean.


4. Attach to the OSA Activity Form a letter addressed to Prof. Ma. Corazon J. Tan

(OVCSA) specifying the nature and purpose of the activity.


a. Any IC member

b. Faculty Adviser


bypassed)


6. Submit the completed Engg Forms and OSA Activity Form.

G. Booth Set-up at Math Building

1. Prepare a formal letter addressed to the director.

2. Sign the letter then have it signed by the UPCE president.

3. Submit the letter to the office of the department chair.

4. Ask when to follow-up. Then go back on the said date.

H. College of Law Theatre Reservation

1. As of November 2013, the Law Theatre is not for rent anymore.

2. However, if the there is no other venue available, the Dean of the UP College

of Law may consider the request of the team.

3. Write a letter addressed to Prof. Danilo L. Concepcion, UP College of Law

Dean, explaining the event and the need for the venue.

4. The rental rate will be given after the request is approved.

I. College of Human Kinetics Facilities Reservation

1. Submit a Letter of Request addressed to Prof. Ronualdo U. Dizer, College of

Human Kinetics Dean. (Telefax: 929.6033/924.1893). Indicate the following in

the letter:

a. Area/s to be reserved

b. Date/s to be reserved

c. Ingress and egress time

d. Nature of activity

e. Number of participants

f. Other concerns

*Reservation request should be submitted to the CHK administration office

at least 1 to 2 weeks before the preferred date of the event.

2. Follow-up the status of the request by calling Mrs. Elena Sabiniano

(929.6033/981.8500).

3. If the request is approved, ask for a billing statement from Mrs. Sabiniano

4. Pay the necessary fees at least 3 working days before the event.

5. Secure Permit to Use from Mrs. Sabiniano.

*Foodsale inside the gymanasium is prohibited. Foodsales can be done at the CHK

parking lot.

J. Virata School of Business Room Reservation

1. Go to VSB Room 107 and check with Ate Winnie the room availability.

2. Email Nina Gerodias, Vice Chairperson of the School of Business Student

Council, a letter of request at [email protected]. Send the request at

least 3 days before the event date. Text Nina at 0917.5216.521 if she is not

responding to the email. The letter must include the following:

a. Brief explanation of the activity

b. Room to be reserved

c. Event date

d. Start and end time of the activity

e. Signature of the UPCE president or any IC member

* (Template is available at Logistics 101 FB group or ask template from VP for

Operations)

3. Once approved by Nina, have Sir Manuel Manuel III, VSB College Secretary

(Room 107).

4. Show Ate Winnie the completely signed letter and ask for a billing statement.

5. Pay the fees at the University Cashier.

6. Show proof of payment to Ate Winnie to secure the reservation.

* Only VSB-based organizations can rent VSB rooms.

*Finish the entire room reservation process at least 3 days before the event

date to avoid paying a penalty fee.

*The following are the only VSB rooms that are for rent:

Room Rate per Hour Capacity

BA 301 P320 100

BA 303 P140 50

BA 304 P170 60

BA 305 P140 50

BA 306 P170 60

BA 307 P140 50

BA 308 (P&G) P2170 175

BA 309 P295 100

IV. UPD VENUES DATABASE

A. School of Economics

*SE 101 for room reservations

Room Rates (Php) Hours +per hour (Php)

Diosdado Macapagal Hall (w/o projector)

3,000 2 1,000

LCD projector or computer (desktop/laptop)

500 1 -

Madrigal Room (w/o LCD Projector)

2,500 2 1,000

Graduate Reading Room (w/o LCD Projector)

400 1 -

Cafeteria (Staff Lounge) 1,000 1 -

103, 104-105 500 1 -

111, 114, 303-304 (w/o audiovisual equipment)

800 1 -

111, 114, 303-304 (w/ audiovisual equipment)

1,200 1 -

102, 123, 124, 204, 239 400 1 -

125, 127, 301, 302 600 1 -

D.M. Hall Equipment Rates per Hour (Php) Whole Day Rate (Php)

LCD Projector 1,000 5,000

Overhead Projector 500 2,500

VCD/DVD 100 -

Free 2 microphones 100 (per additional) -

B. Francisco Benitez Alumni Center

*Contact Norma Castro at 9261.426/981500 loc 4258 for reservations)

Room Rate (Php) Hours +per hour

Conference Hall 1,600 2 350

Equipment/ Additional Fees Rate (Php)

Additional microphone 75/day

Corkage for caterer 1,000

Corkage for packed lunch 5/pack

Electricity: Computer w/ LCD 400

Electricity: Computer w/ printer 300

Karaoke 400

Multimedia projector and desktop computer 500/hour

Overhead projector 400

Sound System w/2 microphones 1,000

Tables and chairs 25/4 persons

C. UPAA Ang Bahay ng Alumni

*Contact Lheng Empaynado or Elna Divino at 920.6875/920.6868 for reservations)

Room Rates (Php) Hours +per hour (Php) Capacity

David M. Consunji 1,800 2 600 40-50 (t&c); 90 chairs

William M. Valdez 1,200 2 300 20-25 (t&c); 50 chairs

Luciano Salazar Hall 1,800 1 1,800 1-400

Equipment/Additional Fees (Room) Rate (Php)

Caterers Fee 600

LCD Projector 2,400

Overtime for 2 Janitors 80/hour

Tablecloth 24

Equipment/Additional Fees (Hall) Rate (Php)

Additional Stage 2,000

Caterers Fee 1,200

Coolmist 3,000/4 hours

Electricity (Evening) 180/hour

Electricity (Morning) 60/hour

Janitors and Guards 1,200 (1-400 guests)

Janitors and Guards 3,000 (4,000+ guests)

LCD Projector w/ Screen 3,600

Monobloc Chairs w/ Cover 19

Monobloc Chairs w/o Cover 7

Overhead Projector 120/hour

Potable Air Cooler 1,000/unit

Sound System 1,050/additional hour

Sound System with 6 Microphones 3,600/3 hours

Tables (for 10) w/ Tablecloth 84

Tables (for 10) w/o Tablecloth 60

D. Balay Kalinaw/Ikeda Hall

*For reservations contact: 920.4843 (TeleFax)

926.8044, 426.1460, 425.1853 to 54

[email protected]

Official University Events Rate (Discounted UP Rate) *Must have accomplished OSA Activity Request Form to avail

Conference Hall & Seminar Rooms A&B (Capacity: 150-200 Persons)

First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)

Non-Aircon 3,080 616 6,160

Aircon 6,160 1,232 12,320

Conference Hall (Capacity: 100-120 Persons)


Non-Aircon 1,760 352 3,520

Aircon 3,520 704 7,040

Dining Room (Capacity: 70 Persons, Tables and Chairs Included)


Non-Aircon 1,584 317 3,170

Seminar Rooms A&B Combined (Capacity 25-50 Persons)


Non-Aircon 1,408 282 2,820

Aircon 2,640 528 5,280

Seminar Room C/Silungan Dining Room (Capacity 20-40 Persons)


Non-Aircon 1,408 282 2,820

Aircon 1,760 352 3,520

Seminar Room A or B (Capacity: 10-15 Persons)


Non-Aircon 704 141 1,410

Aircon 1,320 264 2,640

Seminar Room D (Capacity 10-15 Persons)


Non-Aircon 616 123 1,230

Aircon 1,232 247 2,470

Non-Commercial Rate (e.g. GOs, NGOs, Foundations, etc.)



Non-Aircon 3,465 693 6,930

Aircon 6,930 1,386 13,860



Non-Aircon 1,980 396 3,960

Aircon 3,960 792 7,920



Non-Aircon 1,782 357 3,570



Non-Aircon 1,584 317 3,170

Aircon 2,970 594 5,940



Non-Aircon 1,584 317 3,170

Aircon 1,980 396 3,960



Non-Aircon 792 160 1,600

Aircon 1,485 297 2,970



Non-Aircon 693 139 1,390

Aircon 1,386 278 2,780

Commercial Rate (e.g. Private Functions/Industries)



Non-Aircon 3,850 770 7,700

Aircon 7,700 1,540 15,400



Non-Aircon 2,200 440 4,400

Aircon 4,400 880 8,800



Non-Aircon 1,980 396 3,960



Non-Aircon 1,760 352 3,520

Aircon 3,300 660 6,600



Non-Aircon 1,760 352 3,520

Aircon 2,200 440 4,400



Non-Aircon 880 176 1,760

Aircon 1,650 330 3,300



Non-Aircon 770 154 1,540

Aircon 1,540 308 3,080

Equipment Rate (Php)

Karaoke System w/ Microphone Free

Additional Microphones

- Corded/Wired 30/hour/piece

- Cordless/Wireless 40/hour/piece

- Lapel 50/hour/piece

Mixer for multiple microphones 100/hour

Tape Deck for documentation 50/hour

DVD Player 50/hour

LCD Projector w/ screen 750/hour

Overhead Projector w/ screen 50/hour

Slide Projector w/ screen 50/hour

Laptop Computer (For presentation only) 300/hour

Color TV (21) 50/hour

Videoke System (Sing-all-you-can) 1,500/rental

Hot & Cold Dispenser (drinking water only) 50/hour

Stage Curtains (for Conference Hall are only) 750 (UP); 1,000 (Non-UP)

Seat Cover (for Ruby-style monobloc chairs) 10/piece

Additional Chair (after maximum free pieces) 8/piece

Dining Table

- Rectangular w/ cloth for 8 60/piece

- Round w/o cloth for 8 75/piece

- Round w/ full-length cloth for 8 100/piece

Seminar Table (Formica top w/o cloth) 30/piece

Kiddie Set (Monobloc,set of 4, w/table cloth) 60/set

Table Cloth (rectangular, limited colors) 20/piece

Purified Water (5-gallon container) 70/container

*Most electrical equipment will require the services of in-house AV Technician. **Limited equipment supply. First-come-first-served basis.

Other Charges Rate (Php)

Caterers Fee (if non-accredited caterer will serve of if food is delived or brought in)

250/ 50 guests

Electricity (for brought in equipment) 10/hour/equipment (minimum charge)

Food Cart Corkage (ready to serve food only) 50/cart

Photocopying (for brought in equipment) 1/page (minimum charge)

Overtime Service Charge Rate (Php)

Utility Worker (1 person per 50 guests expected)

210/1st 3 hours 70/succeeding hour

- Sundays & Holidays 400/1st 3 hours

AV Technician

- UP activities 320/1st 3 hours 80/succeeding hour

- Non-UP activities 400/1st 3 hours 80/succeeding hour

- Sundays & Holidays 600/1st 3 hours 100/succeeding hour

*For activities during holidays and beyond regular hours

F. Bulwagang Tandang Sora (CSWCD)

*Contact Monette Mansay at 924.2143 for reservations

Room Rate (Php) Hours +per hour (Php) Capacity Deposit

Whole BTS 10,000 4 3,000 500 5,000

2/3 BTS 6,000 4 1,500 300 3,000

1/3 BTS 3,000 4 900 150 2,000

Seminar Room 2,500 4 500 80 1,500

AVR 2,000 4 500 50 1,000

Atrium 700 4 300 100 500

*All rooms are air-conditioned with chairs and sound system.

Equipment/ Additional Fees Rate (Php)

Additional Chair 10

Additional Table 15

Corkage -

Electric Fan 50

Janitor Overtime -

Overhead Projector 100/hour

Tablecloth 40

V. COURT VENUES DATABASE

Venue Location Contact Detail 1 Contact Detail 2

Amorsolo Court - H.Hernando -

Balara Court - H.Hernando -

Dagohoy Court - H.Hernando -

Engg Court - H.Hernando -

Maginhawa Court - H.Hernando -

Mahinhin Street/TK Court

- H.Hernando -

Park 9 Alley Court - H.Hernando -

Sikatuna Bliss Court

- H.Hernando -

*Contact Handrich Hernando for directions. **Off-campus venues other than courts are listed in the Logistics Database file posted at Logistics 101 FB Group.

VI. EQUIPMENT DATABASE

Tents

Name Address Contact Detail 1 Contact Detail 2

24K-Royal Tents Panay Ave, Q.C. 496.5214 -

A-aallan Angel Tent Taguig 838.1305 -

Able Mastercraft Traders

21K 6th St. Q.C. 921.8553

436.5820

All Premium Tents Teachers Village, Q.C.

426.4274 927.6960

Joven Tents Paltok, Q.C. 0918.5367.891 -

Triplex Tents Gilmore Ave, Q.C. 721.5568 Triplextents.com

Projectors, Screens, Lights and Sounds


Wabs - 0915.8888.891 facebook.com/wabsrentals

Rental Monsters - 515.9017 Rentalmonsters.com

Tables and Chairs


Antas AS Walkway - -

Artlyn Senoran UPCE 0917.3593.057 - Trinity Chairs and Tables

Potrero, Malabon 364.3678 711.0989

* More equipment rental shops are listed in the Logistics Database file posted at Logistics 101 FB Group.

VSB Student Council Asset Rental

Asset Rate (Php) Quantity Available

Microphone Free 2

Speaker Free 1

Execoun Table Free 2

Monobloc Chair Free 10

Projector 200 1

Tug-of-War Rope Free 1

Mid-size Panel Board Free 2

*Free asset rental applies to VSB org use only. Personal usage has corresponding fees.

- How to Rent a Projector

1. Check availability of projector via link: (https://docs.google.com/forms/d/1Z-6mV4hTLh-

4weGJHcD3tR_QWRFMr1RPcGpNBx2lwvo/viewform)

2. Fill up the rental request form

a. Date and duration of use

b. Purpose

c. Time of pick-up and return of equipment

d. Contact person and number

3. Wait for a confirmation text from Clare Co

4. Pay rental fee of 200 pesos to Clare

5. Procure the projector from the COOP

6. Fill up the Log Card

- How to Procure Tables/Chairs/Mic/Speakers

1. Checkavailability of equipment via link (https://docs.google.com/forms/d/1Z-6mV4hTLh-

4weGJHcD3tR_QWRFMr1RPcGpNBx2lwvo/viewform)

2. Fill up the rental request form of text Clare at 0917.8998.964 (for last minute

procurement)

a. Date and duration of use

b. Purpose

c. Time of pick-up and return of equipment

d. Contact person and number

3. Wait for confirmation text.

4. Procure equipment from the School of Business Student Council Room.

5. Fill up the Log Card.

6. Return the equipment to the council room immediately after use.

- Other Reminders

1. Damaged equipment will be charged accordingly.

2. Late returns will be charged 50 pesos an hour.

3. Corresponding fees will apply for personal and non-VSB org use

VII. UPCE Faculty Advisers

Prof. Jasslyn Joanne Tan - Office: VSB Room 205-B - Contact Details: [email protected] - Consultation Hours: TTH 12:00-1:00

Class Schedule Class Room

TTH 8:30-10:00 BA 303

TTH 10:00-11:30 BA 303

TTH 1-2:30 BA 303

Prof. Mark Alejo Bernal - Office: VSB Room 205-C - Contact Details: [email protected] +632.928.4571 to 75 - Consultation Hours: WF 1:00-2:00 and 5:30-6:30


WF 2:30-4:00 BA 307

WF 4:00-5:30 BA 307

Prof. Timothy Zarco - Office: - Contact Details: [email protected] - Consultation Hours:


WF 1:00-2:30 BA 304

WF 2:30-4:00 BA 304

VIII. SAFETY HOTLINES

Service Hotline

Bomb Squad 4360948

CMO QRT 09175341565

Meralco 8820851

QC Bureau of Fire Protection 9288363

QC Police District 4352703

University Health Service 9818500 loc 111

UPD Police 9283615

UPD Police 9818500 loc 4008

IX. UPCE LOGISTICS HOTLINES

Logistics Concern Person Contact Detail

Off-Campus Venues Handrich Hernando 0906.6905.295

UP Permits Stephanie Cabana 0926.8491.696

UP Permits Elaine Fermin 0905.6772.107

VSB Student Council/General Logistics Concerns

Angelo Yao 0905.6387.488

Updated Logistics Manual 2013

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Transcript of Updated Logistics Manual 2013