Up the Ladder & Down the Chute..Advancements/Hiccups for New eFiling Courts

Office of Research and Justice Statistics

• Scott E. Graves, Director

• Regional Court Administrators– Dawn Castle– Connie Compton– Sheri Cole– Lorna Cross– Andrea Russell– Vacant

Advantages of eFiling

• Reduced cost of office supplies

• Instant access to case documents

• Less storage space needed

• Reduced phone calls, office traffic, mail, and faxes

Some things you still must do in Contexte• Search for party IDs.

• Add statistical docket codes and associate them

• Associate a party to statistical docket codes in criminal and juvenile cases.

• Adding and Disposing of Violations *Hint: Take advantage of eFlex Queues (To-do Lists)

Items Reviewed for Data Quality Comparison

• Reviewed data quality of a few eFilingcourts before and after eFiling began related to 4 areas.

• MF docket code added to a case

• MD docket code added after disposition

• @IDs increase or decrease

• Party associated to MF/MD codes in criminal and juvenile

Manner of Filing Docket Code on New Cases Filed

• Reviewed a sample of eFiling courts before and after eFiling began.

• Did it take more than 7 days after the case was filed for the Manner of Filing docket code to be added?

TREND – Number of Cases with a Manner of Filing Added 7 or more days after case filing date.

TREND – Number of Cases with a Manner of Filing Added 7 or more days after case filing date.

TREND – Number of Cases with a Manner of Filing Added 7 or more days after case filing date.

TREND – Number of Cases with a Manner of Filing Added 7 or more days after case filing date.

2019 – Best Year Yet!

Manner of Disposition Docket Code on Criminal Cases After Certain Closing Orders

• Reviewed a sample of eFiling courts before and after eFiling began.

• After certain closing orders were filed, did it take 7-100 days for the Manner of Disposition docket code to be added?

• JJ05 Sentencing Order• OR752 Order Nolle Prosequi• ORC0D Order to Dismiss• JU28 Judgment - Dismiss

Trend - Manner of Disposition Docket Code on Criminal Cases After Certain Closing Orders

TREND – Manner of Disposition Docket Code Added to Criminal Cases 7-100 days after Closing Order

TREND – Manner of Disposition Docket Code Added to Criminal Cases 7-100 days after Closing Order

TREND – Manner of Disposition Docket Code Added to Criminal Cases 7-100 days after Closing Order

2019 Great work!

Use of @IDs in Criminal and Juvenile Cases Before and After eFiling

• Reviewed a sample of eFiling courts before and after eFiling began.

• Were @IDs used on criminal and juvenile cases more or less after eFiling?

Trend - Use of @IDs in Criminal and Juvenile Cases Before and After eFiling

Trend - Use of @IDs in Criminal and Juvenile Cases Before and After eFiling

Trend – Use of @IDs in Criminal and Juvenile Cases Before and After eFiling

Trend - Use of @IDs in Criminal and Juvenile Cases Before and After eFiling

2019 – Improving!

Defendants and Juveniles Associated to Statistical MF and MD Docket Codes

• Reviewed a sample of eFiling courts before and after eFiling began.

• In criminal and juvenile cases, were the defendants / juveniles associated to the MF and MD docket codes?

Trend - Defendants and Juveniles Associated to Statistical MF and MD Docket Codes

Trend - Defendants and Juveniles Associated to Statistical MF and MD Docket Codes

Trend - Defendants and Juveniles Associated to Statistical MF and MD Docket Codes

Trend - Defendants and Juveniles Associated to Statistical MF and MD Docket Codes

2019 Terrific!

Each team is a color

Team answers a question correctly

Spin the wheel! Tell us how far you moved

First team to the FINISH or closest to it WINS!4

3

2

1

FINISH

START

• Closing Remarks

• Data Quality Awards

• Door Prizes

Next up: Closing Session

Up the Ladder & Down the Chute..Office of Research and Justice Statistics�Advantages of eFilingSome things you still must do in ContexteSlide Number 5Items Reviewed for Data Quality ComparisonManner of Filing Docket Code on New Cases FiledSlide Number 8Slide Number 9Slide Number 10TREND – Number of Cases with a Manner of Filing Added 7 or more days after case filing date. Manner of Disposition Docket Code on Criminal Cases After Certain Closing OrdersSlide Number 13Slide Number 14Slide Number 15Slide Number 16Use of @IDs in Criminal and Juvenile Cases Before and After eFiling�Slide Number 18Slide Number 19Slide Number 20Slide Number 21Defendants and Juveniles Associated to Statistical MF and MD Docket Codes��Slide Number 23Slide Number 24Slide Number 25Slide Number 26Slide Number 27Slide Number 28Slide Number 29Slide Number 30Slide Number 31