University Schools Board of Governors July 10, 2013...

University Schools Board of Governors

July 10, 2013 Minutes

Board Members Present: CJ Archibeque, Kim Black, Eric Carlson, Robin Duran, Trevor Garrett, Mark

Gonzales, Willoughby Hume, Dana Jones, Chuck Olmsted Staff Present: Sherry Gerner, Sue Toricelli, Jeanne Lipman, Ed Clark Guests Present: Hossein Shirazi, Vicki Steiner CALL TO ORDER

Chuck Olmsted called the meeting to order at 6:07pm. A quorum was present. ADOPTION OF THE AGENDA

It was recommended that Items 7 and 9.1 through 9.4 be moved to follow the Booster Club report to accommodate guest presentations. Mark G. (Kim) moved to approve the amended agenda. Motion passed.

REORGANIZATION 3.1 Seating and Recognition of New and Continuing Board Members

• New: CJ Archibeque, Trevor Garrett, Willoughby Hume (Re-‐elected), Logan Garcia (Student Representative)

• Continuing: Kim Black, Mark Buhler, Mark Gonzales, Dana Jones, Chuck Olmsted, Dick Wood, Robin Duran (Faculty Representative)

3.2 Election of Officers and Appointments

• Chair/s or Chair / Vice-‐Chair o Mark G. nominated Chuck. Will nominated Dick. o Will (Trevor) moved the nominations cease and the two candidates be designated as Co-‐chairs

with approval by acclimation. Motion passed. • Secretary

o Will nominated Dana. o Will (Mark G.) moved that nominations cease and be approved by acclimation. Motion passed.

• Treasurer o Kim nominated Will. o Kim (Chuck) moved that nominations cease and be approved by acclimation. Motion passed.

• Committee Representation o ECU – Chuck volunteered to continue as the ECU Representation o Foundation – CJ volunteered to represent the Board on the Foundation o Joint Use – Trevor agreed to be the Board representative on the Joint Use Committee o Will (Kim) moved to approve the committee members by acclimation. Motion passed.

APPROVAL OF MINUTES

• Mark G. (Kim) made a motion to approve the minutes of June 12, 2013. Motion passed. COMMUNITY DIALOGUE

• None BOOSTER CLUB

• No Report

STAFF REPORTS 7.1 Director’s Update

• The administrative team has been working on new teacher inservice, staff inservice, handbooks and early release schedules.

• Most positions have now been filled. We only have a 1.0 ELL and .5 Business position to hire. • Jeanne Lipman has completed email/network training with most of the new staff. • Numerous athletic camps have been held for Jr. Bulldogs and High School Football, Volleyball and

Basketball • Registration information will be mailed on July 18. August 1, 2, 5, 6 are registration days. • Lottery information is included in the packet. We are only down 5 slots from the budgeted number. • The Board Retreat is scheduled for Saturday, October 5, in the morning. • Old technology in the hallway will be sent to Schaefer Enterprises for recycling. Dave will be receiving

a donation of 21 newer machines from a Ft. Collins company. • Solar City is currently doing an audit on the roofs of both buildings. • All classrooms have been painted. Three High School boys are helping. • Porters is finishing stripping and waxing all tile floors. • Rainway will start putting the named bricks in front of the Press Box this week. • A new brochure, included with tonight’s packet, will be given to each family at registration.

7.1.1 Transition/Construction Update

o New technology has been ordered and received, furniture is on order and we have worked with Greeley Lock and Key for both buildings.

o Construction meetings have gone well. We are still on track for a mid-‐August completion. After we receive the certificate of occupancy, we will move in furniture and staff.

o New construction has begun on the new office area and workroom. o The patio construction still needs some finishing, but is progressing on schedule. The sod will be

replaced after construction is completed. 7.2 Business Manager’s Update

• Preliminary year-‐end financials are in the packet. There are some orders that still need to be paid. • Income and Expenses are both down a little. Overall we made our target budget. • The Net Surplus is $199,000 for the year. After all the bills are paid that will be about $184,000.

7.2.1 Financial Report

o Will commented on the good work Sue and Sherry have done to keep finances in line. o Year-‐end reserve is $864,000. o Revenues are 1% ahead of what was anticipated. Next year’s PPOR is projected to increased by

2.2%. o Expenses were down compared to last year and are within budget.

ITEMS FOR ACTION 8.1 Consent Agenda:

8.1.1 Personnel o Kim (Mark G.) moved to approve the personnel recommendations. Motion passed.

Recommendations for Hire o Elementary School: Wanda Vasquez-‐Garcia – Music (.25) o Middle School/High School: Joseph Haymaker – Spanish o High School

Kyle Kingsley – Science Martin Diaz – Social Studies (.5)

o Technology Support: Jeffrey Gerwig (.625)

o Administrative Assistant: Maria Roybal o Football Coaches

Michael Chacon – HS Assistant Coach (1.0) Dylan Johnson – HS Assistant Coach (.75) Casey Miller – HS Assistant Coach (.75) Jordan Anderson – HS Assistant Coach (.25) Trevor Garrett – HS Assistant Coach (.25)

o Volleyball Coaches Joey Prather – 7th Grade B Team Coach Lindsey Yost – HS Assistant Coach (Volunteer)

Resignations o Cheryl Butler – HS Science o Benny Izquierdo – HS Spanish o Antoinette Mullins – HS Social Studies

ITEMS FOR DISCUSSION/POSSIBLE ACTION 9.1 Approve Board of Governors Meeting Dates/Time for 2013/14

• Mark (Will) moved to continue meetings on the 2nd Wednesday of each month at 6:00pm in the library. Motion passed. Meeting location may vary between the two buildings.

• Meeting dates: August 14, September 11, October 9, November 13, December 11, January 8, February 12, March 12, April 9, May 14, June 11, July 9.

9.2 Health Insurance Proposal – Shirazi Benefits

• Hossain Shirazi presented a preliminary staff insurance proposal for 2013-‐14. • The Affordable Care Program will affect our insurance, but some provisions have been postponed

until 2015. If we do not comply with affordability, it will save us money at least for one more year. Employees can go to the exchange or use our insurance.

• Because of one very large claim last year, several companies declined to bid our insurance. Cigna and Kaiser did bid. There is still a possibility we could get bids from 2 other plans.

• Premiums will increase by 14.7% next year because of the one large claim. • At this time Kaiser does not offer the flexibility for employees and has no out-‐of-‐network benefit;

however the cost is much less. • Overall we have a healthy group and Shirazi recommended we continue with a partially self-‐funded

program. • A lengthy discussion ensued. Mark G. (CJ) moved to stay with the Cigna plan. Motion passed with

one no vote. 9.3 Approve Security Director’s Job Description

• Ed Clark reviewed all of his duties and the information in the job description. • Will (Kim) moved to approve the Security Director’s Job Description with the addition of a statement

to allow the security director trespass authority. Motion passed. • Mr. Clark added some information items:

o He has completed new training courses specifically for school safety. o He is developing a safety plan for the new building so it is in place on the first day.

9.4 Approve Armed Security Guard Designation

• The provisions specify that the Armed Security Guard must: o be designated by the board o hold or be qualified to hold Police Officers Standards and Training (POST) certification o hold or be eligible to hold a Concealed Handgun Permit o have ongoing specialized training.

• Mr. Clark meets all 4 requirements.

• Will (Trevor) moved to approve the Armed Security Guard Designation. Motion passed. 9.5 Booster Club Report

• No Report. Financials are included in the packet. 9.6 USPTO Report

• No Report. Financials are included in the packet. BOARD REPORTS/COMMUNICATION 10.1 BOG Report

• None 10.2 Communication from the Board

• None 10.3 ECU Report

• None 10.4 Foundation Report

• Jeanne reported that the Foundation is working on two agenda items: scholarship guidelines and the coordination of a Development Director with the Board of Governors.

10.5 Joint Use

• Sherry reported on the most recent meeting. They accepted the bid to replace carpet for the Auditorium and make repairs to the athletic fields.

• Dr. Stephen Seedorf, the High School Principal, will be the new Frontier representative to the Joint Use Committee

• The next meeting is scheduled for August 21, at 8:15am. Sherry will share committee information with Trevor prior to the meeting.

FUTURE BUSINESS

• None NEXT MEETING – August 14, 2013, 6:00pm, Library ADJOURNMENT

• CJ (Kim) moved to adjourn at 8:33pm. Motion passed. REMINDERS: Registration Dates: August 1, 2, 5, 6 Board Retreat: October 5, 2013


August 14, 2013 Minutes

Board Members Present: CJ Archibeque, Mark Buhler, Robin Duran, Logan Garcia, Trevor Garrett, Mark

Gonzales, Willoughby Hume, Dana Jones, Chuck Olmsted, Dick Wood Staff Present: Sherry Gerner, Sally Conboy, Nick Kintz, Paul Kirkpatrick, Michael Mazurana,

Holly Sample, Sue Toricelli, Carol Riggs, Jeanne Lipman, Brad Bunting Guests Present: Shannon Ceccoli, Chris Hughes CALL TO ORDER

Dick Wood called the meeting to order at 6:03 p.m. A quorum was present. ADOPTION OF THE AGENDA

Will (Chuck) moved to approve the agenda as presented. Motion passed. APPROVAL OF MINUTES

Chuck (CJ) made a motion to approve the minutes of July 10, 2013. Motion passed. COMMUNITY DIALOGUE

• None • Sherry introduced the administrative team, who then each gave a brief presentation about

themselves. USPTO

• Shannon Ceccoli reported that USPTO will provide a “Welcome to the School” breakfast for parents on September 3, in the morning while students are being dropped off.

• The Executive Committee had a meeting today and set an ambitious fundraising goal of $80,000. • They will provide a special incentive to Middle School students this year to get them more involved.

They will be awarding an iPad to each of the top three (3) sellers. • The bank balance is currently at $38,000. $11,000 has been paid out for teacher grants this year with

another $13,000 still to be paid out. STAFF REPORTS 6.1 Director’s Update

• Registration went well. Parents commented that it was user friendly and not congested. • University Schools lost some students during registration but we were able to draw additional

students. Tenth grade is down a little and will be replaced with 9th graders. • Aims has made some furniture available for donation, so we were able to get several tables and

chairs. • Fall sports started on August 12. • Administrators attended a retreat on Tuesday, August 13, and will meet again Tuesday, August 20. • The administrative team participated in three (3) webinars: Unified Implementation Plan Updates,

Growth Data and Educator Effectiveness. • Administrators will receive Infinite Campus training on Thursday, August 15. • Police Chief Garner will meet with the administrative team on August 21 to go over expectations and

procedures for working with emergency personnel. SWAT members will also walk both buildings. • All SmartBoards are up and projectors will be installed after we receive the certificate of occupancy.

All the computers are imaged, set up and operational. • The ribbon cutting ceremony will be on Wednesday, September 4, at 5:30 p.m. following the Middle

School Open House. The District 6 Board of Education and other dignitaries will be invited. • New teacher inservice is scheduled for Tuesday, August 27. All faculty report on Wednesday, August

28 and on August 29 Senator Michael Johnston will be our keynote speaker at UNC in the Panorama Room.

• Troy Rivera has been selected to be a teacher fellow in Washington, D.C., this fall as a spokesperson for improving teacher effectiveness. This is quite an honor as only 25 teachers from around the country were selected.

6.1.1 Transition / Construction Update

o On Thursday, August 15, we will meet with SolarCity to discuss the solar panels on the Middle School. The building will not hold all of the panels. Roche Constructors is concerned about the weight on the roof. The consensus of the Board is not to place a row anywhere on the ground.

o We will meet in the new gym on Thursday, August 15, to receive the substantial completion certificate of the new building.

o OfficeScapes will deliver furniture beginning next week. This Friday, Nick, the football team and Jarod will move all the boxes to the new building.

6.1.2 Joint Use Update

• The Auditorium, football field and baseball field will be owned jointly by both schools in 2031. The practice field and the new west acreage belong to University.

• Sherry provided a timeline/history since 2009. • Brad and Nick reported on how the property is used:

o The practice field is used by the Middle School and High School football teams. o The west acreage will go to Frontier for Middle School soccer practices and games. o Our teams are using the practice field, which is lined off for practices. Currently High School and

Middle School share the field. Later practices will be staggered so they can all get the field alone sometimes.

o University teams will use the locker rooms in the new building. 6.3 Business Manager’s Update

• July was a quiet month. We fell a little short on both revenues and expenditures. • July PPOR was received from District 6 for 1705 FTE. • Not all fees collections are included in the report. Those will be reported in September.


o The surplus from last year is a little more than anticipated. o Revenues: The health insurance account is starting the budget year with a surplus, accounts

receivables are minimal and there is a surplus to begin the year. o The TABOR limit needs to be recalculated because of the growth. o Expenditures: personnel costs are up and special education fees have increased. o The Board expressed their thanks to the school district administration for getting our revenues to

us in such a timely manner. ITEMS FOR ACTION 7.1 Consent Agenda:

7.1.1 Personnel • Dana (CJ) moved to approve the personnel changes as presented. Motion passed. •

Recommendations for Hire

o Geoff Chacon – Elementary/High School ELL o Jessie Kern – High School Business (.5) o Berenice Nelson – Middle School/High School Spanish o Cameron Adams -‐-‐ Head Boys’ Tennis Coach

ITEMS FOR DISCUSSION/POSSIBLE ACTION 8.1 Foundation Proposal – Chris Hughes

• Chris Hughes presented the Development Director job description proposal including an expected startup budget. The school is able to house the position.

• The Foundation is asking the Board to fund the initial position. The goal at this time is to have the position self-‐funded after 3 years depending on who is hired. The critical thing is finding the right person.

• Major points to consider: critical to helping the Foundation grow, need for getting large donors and responds to the board’s original questions

• A lengthy discussion ensued during which specific issues about the proposal were identified: specific expectations and duties (contractual), incentivizing, timeliness with new school, benchmarks, dismissal and supervision responsibilities, coordination with other fundraising groups and athletics, salary figures presented, mechanics of hiring and providing resources

• Will (Mark G.) moved to begin the process of searching for a Development Director following the guidelines submitted under the job description with an initial 1-‐year commitment of up to $50,000 for salary and startup costs. On a roll call vote with 4 in favor and 5 against, the motion failed.

• Mark B. Mark G. and Trevor agreed to rework the proposal with the Foundation representatives. 8.2 TCAP Results, Spring 2013

• Spring results were released today and will be in the paper tomorrow. • Paul explained this year’s results compared to School District 6 and the State as well as cohort trends

since 2006. • High School growth rates are typical at 9th grade, but 10th grade year is disappointing. • An encouraging sign at the high school is an ACT composite score of 21, 0.9% above the state. • The school’s PLAN composite is above the national average. • 8th grade improved in every area in TCAP with the highest scores in Math and Science ever. The

administration feels very positive about how the students are doing. • Elementary showed large increases in all areas. • Seven (7) tested areas received their highest scores ever. • A lengthy discussion and question-‐and-‐answer session followed the presentation of the results. • Some disappointment in the overall scores in comparison to the state was expressed and the school

is encouraged to continue to find ways to move us forward. 8.3 Booster Club Report

• No report. Financial statements are included in the packet. 8.4 USPTO Report

• No report. Financial statements are included in the packet. BOARD REPORTS/COMMUNICATION 9.1 BOG Report




• None 9.5 Joint Use

• Will meet on August 21, 2013. FUTURE BUSINESS

• Colorado for Kids tax increase ballot issue NEXT MEETING – September 11, 2013 ADJOURNMENT

• CJ (Mar G.) moved to adjourn at 9:01 p.m. Motion passed. REMINDERS: Joint Use -‐ August 21, 2013 8:15 am

Elementary / High School Open House -‐ August 29, 2013, 4:30-‐6:00 pm Middle School Open House -‐ September 4, 2013, 4:30 -‐ 6:00 pm Ribbon Cutting Ceremony –September 4, 2013, 5:30pm -‐ New Gym Board of Governors Retreat -‐ October 5, 2013

University Schools Board of Governors September 11, 2013

Minutes

Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Eric Carlson, Robin Duran, Logan Garcia, Mark Gonzales, Dana Jones, Chuck Olmsted, Dick Wood

Staff Present: Sherry Gerner, Paul Kirkpatrick, Sue Toricelli, Jeanne Lipman, Ed Clark Guests Present: Lori Hughes, Frank Jones, Patrick Willoughby CALL TO ORDER

Dick Wood called the meeting to order at 6:00pm. A quorum was present. ADOPTION OF THE AGENDA

Chuck (Mark G) moved to pull Item 8.1, Resolution for Senate Bill 13-‐213. Motion passed. APPROVAL OF MINUTES

Chuck (C J) made a motion to approve the minutes of August 14, 2013. Motion passed. COMMUNITY DIALOGUE

• None JUNIOR BULLDOGS

• Lori Hughes, Patrick Willoughby and Frank Jones reported that more kids are coming out for Jr. Bulldogs activities and organizers are seeing more interest.

• Coach Doss is having the high school team help with football. He wants to set up a mentor program. • Other high school students are also coming out to help with the teams. • The elementary kids really need a home place to play and are looking to get more use of the

University Schools gyms. • Liability when using school facilities is a concern and they will be scheduling a meeting to discuss this

with the administration. SECURITY UPDATE

• Ed Clark reported on the start of school and the traffic/parking lot situation • Most of the traffic is concentrated at the main building. The middle school traffic is moving smoothly. • The city wouldn’t let us put up cones to direct traffic and cars have been routed through the

neighborhoods to maintain the flow. • Drop-‐off and pickup times are improving and traffic is flowing a lot better. Parents have been very

cooperative and patient. • Twenty cameras were installed in the new building and all are working well. Exterior cameras are in

the process of being installed. STAFF REPORTS 6.1 Director’s Update

• Several police officers and SWAT team members came to the school to discuss safety issues with the administration on August 21. Union Colony and Frontier administrators also took part.

• New faculty Inservice was held on August 27. All faculty reported on August 28 and took part in culture and climate activities. Senator Michael Johnston was the keynote presenter at the August 29 inservice followed by TCAP data analysis.

• Elementary/high school open house was on August 29, new high school students met with Student Leadership on August 30, the first day of school was September 3 and the Middle School open house and ribbon cutting occurred on September 4.

• Two evacuation drills were held on September 6 and both went well. • Elementary held a back-‐to-‐school night for grades 3, 4 and 5 last night and will hold another one

tomorrow for grades K, 1 and 2. • The USPTO fundraiser kicked off today. • Sue and Sherry will attend a bond meeting on September 16. • There is no school K-‐5 for PLP day on Wednesday, September 18. • Three meetings are scheduled this year with Wayne Eads and Megan Sponsler from District 6. The

first meeting will be on September 26. • A letter to Megan Sponsler is included in the packet thanking the District for releasing our funds this

summer. • The chart of lottery numbers is in the packet. We are down 1 student in Kindergarten. We currently

have 1762 students K-‐12. • The book How Children Succeed has been provided to each Board member to read prior to the

October 5 retreat in the new multipurpose room of the Middle School. 6.2 Principal’s Update

• Paul reported a very smooth transition to the new school. • Students and teachers were prepared and very few problems arose. • The first day of Middle School was spent with extra time in advising and getting to know the new

teachers. • We are getting a lot of positive feedback from new teachers and parents about being at University

Schools. • Disappointment was expressed that the Tribune didn’t cover the ribbon-‐cutting event.

6.3 Business Manager’s Update and Financial Report

• The bottom line currently shows a $306,000 surplus for the year. However, about $88,000 in new technology, books and furniture hasn’t been paid yet, and a one-‐time accrued payroll entry that still needs to be posted will put the surplus at about $84,000.

• We have collected 82% of general fees and will probably be able to collect on most of the remainder of the fees that are still owed.

• The 2012-‐13 audit was completed last week. Preliminary information is good and they will report in October.


7.1.1 Personnel • Mark G. (Kim) moved to approve the personnel changes as presented. Motion passed.

Resignation o Penny Bielawski, Elementary Counselor

Recommendations for Hire o Lori Hughes, HS C-‐team Girls Basketball Assistant Coach o John Woodward, HS C-‐team Boys Basketball Assistant Coach

ITEMS FOR DISCUSSION/POSSIBLE ACTION 8.1 Resolution Supporting Senate Bill 13-‐213 (Finance Bill)

• Note: This item was pulled from the agenda. Dick and Chuck will attend a meeting tomorrow to discuss the ballot issue. The Resolution will be discussed at the October Board of Governor’s meeting.

8.2 Booster Club Report • No report. Financial statements are included in the packet.

8.3 USPTO Report


• Dick thanked all the administration, faculty, staff, parents and students on the smooth start of school. Everyone has been very cooperative considering the late start.

• Thanks also go to the football team and other students for helping with the move. • Dana reminded new board members to get their Board Agreements turned in. • The Board did not provide a back-‐to-‐school lunch for faculty/staff this year and discussed some

possible options. • Mark G (Chuck) moved to give all staff a $5 gift certificate for TCBY Smooth Yogurt in recognition for

such a “smooth” start to the new school year. Motion passed.

9.2 Communication from the Board • None

9.3 ECU Report


• C J reported on the alumni honorees for this year and requested assistance in contacting one candidate. Awards will be given before the Homecoming game on October 12.

• The Development Director position rewrite is still in process. 9.5 Joint Use

• No report FUTURE BUSINESS

• None NEXT MEETING – October 9, 2013 ADJOURNMENT

• Dana (Kim) moved to adjourn. Motion passed. REMINDERS:

October 3 – Joint Use Meeting – 8:15 am University Large Conference Room

October 5 -‐ BOG Retreat – Middle School Multi-‐Purpose Room 8:30 am-‐12:00 pm

October 12 – Homecoming Football Game – 1:00 pm

Tom Roche Field


October 9, 2013 Minutes

Board Members Present: Kim Black, Mark Buhler, Logan Garcia, Mark Gonzales, Willoughby Hume, Dana

Jones, Chuck Olmsted, Dick Wood Staff Present: Sherry Gerner, Michael Mazurana, Sue Toricelli, Jeanne Lipman Guests Present: Tamara Strang, Shannon Ceccoli, Stephen Collins, Chris Hughes CALL TO ORDER


Chuck (Mark B.) moved to approve the agenda with one change to hear item 10.5 Development Director Position following the Audit Presentation. Motion passed.

APPROVAL OF MINUTES

Kim (Chuck) made a motion to approve the minutes of September 11, 2013. Motion passed. COMMUNITY DIALOGUE


• Tamara Strang reported that the changes to bingo have proven to be very successful. Teams now get to choose when they want to do bingo and work according to the amount of payouts they will receive. Teams can also determine what they need.

• The average earnings are $5,000 per week and last weekend they brought in $11,000. Ninety percent of the earnings go to the team and Booster Club retains 10% for other distributions.

• Junior Bulldogs will continue to do one weekend a month and receive 25% of the monthly earnings. • Games managers and callers are scheduled through the end of the year. • This year Booster Club is doing three concessions. If the event is not a Booster event the split is 60%-‐

40%; i.e. Middle School. • Middle School is now doing concessions and work all of their events. • Boosters will be doing concessions for Power to Play all winter.

USPTO

• Shannon Ceccoli reported that their goal of $80,000 for the fall fundraiser was achieved with revenue of $80,692. The profit will be about $32,000. After some bonuses are returned, the final profit will be about $35,000. 575 kids participated.

AUDIT PRESENTATION – SAMPLE AND BAILEY – STEPHEN COLLINS, CPA

• The audit went very well. There are no unresolved issues and no documents that couldn’t be found. • The Balance Sheet showed that Assets and Liabilities were up this year. The General Fund balance

was also up from the previous year. • Income statement net position showed a decrease, mostly due to the new bond and related costs. • The Foundation was included this year in the audit and is reflected on the Income Statement. • The Budget review showed that both revenues and expenditures are down from the previous year. • An additional report was provided that discusses the audit process.


• The final lottery count came in at 1765 students and met budget. A couple of students were in the hospital and we are not yet sure if we will still be able to count them.

• Administrators have met/are meeting with every teacher for goal setting. Classroom observations have begun.

• The principals, Sherry and Chuck met with Wayne Eads and Megan Sponsler at District 6 on September 26. This was the first of 3 meetings this school year.

• On September 27 a representative from Nordstrom presented Avery Hitchcock with a $10,000 scholarship and a MacBook. He is one of 3 Coloradoans and 80 students nationwide to receive the scholarship

• Sherry and two administrators attended the Education Summit. Dick was also able to attend. There were 3 keynote speakers, a panel discussion and a lunch meeting with attendees providing feedback to a set of questions.

• Joint Use met on October 3. The meeting went smoothly and the agenda included finances, maintenance, etc.

• This is homecoming week so many activities have been planned – Powder Puff football on Monday, all school pep assembly Tuesday, Tough Guy Volleyball Wednesday, the Royalty Assembly Thursday and the football game against Strasburg Saturday where alumni will be honored.

• Friday is an inservice day for faculty so there will be no classes. Teachers and administrators will lead the meeting.

• Monday, October 14 is fall break and the school will be closed. • SolarCity is scheduled to begin staging for this building on Monday. The parking lot will be closed to

traffic throughout the day. • On October 15 Frontier is sponsoring a District 6 Board of Education candidate forum in the

Auditorium from 7:30-‐9:00pm. All charter schools are invited to attend. • Sherry has been asked by the League of Charter Schools to serve on the Membership Council along

with 15-‐20 other members who will represent the 200 charter schools in Colorado. • Mrs. Wilhelm reminded everyone about the musical Annie, which will be presented November 7-‐9 in

the Auditorium. • Sherry thanked the Board for the TCBY gift cards.

8.2 Principal’s Update

• Michael reported a smooth opening to the school year. The elementary school has 15 new teachers and 250 new students. He has received a lot of good feedback from teachers.

• STAR testing is complete for elementary students. It will provide new data since TCAP testing 6 months ago.

• Field trips have had to be rescheduled due to the storms. A couple of classes have gone to Centennial Village in Greeley and the Museum of History and Science in Denver.

• PLPs are completed and they had nearly 100% participation. • The Reading Celebration was held recently. Summer reading tripled over last year. Kudos to the staff

who put on the celebration. • Student Council is up and running. They are currently doing a penny war for flood victims and have

earned $957 so far. • The elementary staff will be working on writing during professional development days all year.

8.3 Business Manager’s Update

• At this time we have a surplus of about $84,600. We still have about $30,000 in furniture and technology that hasn’t yet been paid for.

• Revenues are on track for this year and a couple of expenditures are higher than anticipated. • There is some money (about $25,000) coming from the Foundation to cover grants.

• We owe the School District about $15,000. That will come from our surplus. • We do have to refinance the bonds in a couple of years, so we need to maintain our surplus as much

as possible.

8.3.1 Financial Report • We might need to find a new place to keep our funds due to the sale of New West Bank.


9.1.1 Personnel • Recommendation for Hire: Jeffrey Gerwig contract change from .625 to 1.0. • Approved the recommendation without a motion.

ITEMS FOR DISCUSSION/POSSIBLE ACTION 10.1 Fifth Grade Field Trip Request – Moab, Utah – Don Hurt

• Will (Mark G.) moved to approve the request for the dates May 19 through 23, 2014. Motion Passed. 10.2 Fifth Grade Field Trip Request – Buford, Wyoming – Don Hurt

• Will (Mark G.) moved to approve the request. Motion Passed. 10.4 Resolution Supporting Amendment 66 (Finance Bill)

• If the voters pass the amendment in November it will provide approximately $790,000 in new money to the school.

• Will (Chuck) moved to approve the resolution in support of Amendment 66. Motion passed on a vote of 6 in favor and 1 abstention.

10.5 Developmental Director Position

• Chris Hughes brought a revised draft of the proposed Development Director Position for review. Mark B., Mark G. and Trevor assisted in the revisions of the document, which addresses the Board’s concerns and recommends a more reasonable compensation package.

• The new format of the job description includes Objective, Responsibilities, Education and Qualifications. It specifies the duties known at this time as well as qualifications that candidates would need to possess to qualify for consideration.

• Two additional documents, one for administration of the position and a potential compensation package, were also provided.

• A major issue still to be decided is whether the position would be a direct employee or an independent contractor. Since this affects the benefits package, some guidelines and recommendations still need to be researched.

• Will (Chuck) moved that we contingently approve $50,000 to be set aside for the Foundation to retain a Development Director with the following stipulations:

1) That the Foundation Board approves and agrees that the position will be maintained by them, and 2) That the Foundation Board will manage the person operationally and financially.

Motion passed on a roll-‐call vote with 6 in favor and 1 abstention. 10.6 SolarCity Proposal

• Chuck reported on discussions with SolarCity and their new designs for the Middle School. • The $0.08 incentive is no longer available from Xcel Energy. The only amount still available is a $0.06

incentive. That is not enough for us to afford to put solar on the Middle School so that part of the agreement has been terminated.

• They will begin the work on the main building next week.

10.7 Board/Director Goal Setting – Retreat Recommendations • The Board needs to begin the process of goal setting for the administration based on their willingness

to move forward on the school’s academic progress. • The Board members should email two goals each for both the Director and the Board of Governors to

Sherry. Chuck and Dick will work with Sherry and the administration to develop a set of goals. They need to be sent to Sherry by November 1.

10.8 USPTO Report



• Dr. Richard and Dr. Lang accompanied Will on a visit to Brentwood Middle School today. They were able to have a good discussion about the District and University Schools. He indicated that we want to be a part of the District and take part in events. He thanked them for the financial meetings we have had in the past, indicating the value in having annual meetings with everyone at the table. He recognized the differences between Brentwood and our school.

• Kim wants to outsource the Director’s evaluation to a UNC department. The Board asked her to follow up on that suggestion.

• Logan was asked about any feedback he has received from the students. He will try to give reports at future meetings. He did indicate that he feels somewhat disconnected because of all the new students. The school doesn’t feel like it did when we were small and students knew everyone. He also expressed concern about how to engage with the Middle School.

11.3 ECU Report

• The first meeting is scheduled for Tuesday, October 15, 2013. 11.4 Foundation Report


• None FUTURE BUSINESS

• None NEXT MEETING – November 13, 2013 ADJOURNMENT

• Will (Mark G.) moved to adjourn at 8:14pm. Motion passed. REMINDERS:

October 12 – Homecoming Football Game – 1:00 pm Tom Roche Field October 14 – Fall Break – No School October 17 – Meet the Candidates for District 6 Board of Education sponsored by Frontier –

Auditorium – 7:30pm – 9:00pm November 13 – Joint Use – 8:15 a.m. – Large Conference Room

University Schools Board of Governors November 13, 2013

Minutes

Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Eric Carlson, Robin Duran, Logan Garcia, Trevor Garrett, Willoughby Hume, Dana Jones, Chuck Olmsted, Dick Wood

Staff Present: Sherry Gerner, Holly Sample, Sue Toricelli, Jeanne Lipman, Ed Clark Guests Present: TCAP/AP Honorees and Parents, Shannon Ceccoli, Denise Arguello CALL TO ORDER

Chuck Olmsted called the meeting to order at 6:00pm. A quorum was present. ADOPTION OF THE AGENDA

Chuck (Kim) moved to approve the agenda with the addition of an executive session at the end of the meeting. Motion passed.

APPROVAL OF MINUTES

Chuck (Kim) made a motion to approve the minutes of October 9, 2013. Motion passed. COMMUNITY DIALOGUE

• None TCAP AND AP HONOREES

• Congratulations to the students who scored advanced on reading, writing and math on the Spring 2013 Colorado Student Assessment Program (TCAP). Students were honored with a certificate: o Aliyah Archer – 4th Grade o Anna Bedell (also scored advanced in 2012), Jacob Bird, Zachary Clark, Hope Garcia, Asher

Hebbert – 5th Grade o Riley Carlson (also scored advanced in 2012), Case Rasek, Nathan Wasden – 6th Grade o Kenzie Dice, Shelby Weimer – 7th Grade o Diana Borrego, Kourtney Cox, Ashleigh Darbin, Elise Johnson (also scored advanced in 2010, 2011

and 2012), Emma Myers – 8th Grade o Catherine Joyner, Griffin Malm, Alexandria Riesberg, Reilly Woods – 9th Grade o Alexandra Multer (also scored advanced in 2009, 2010, 2011 and 2012) – 10th Grade o Jack Fraser – 11th Grade

• AP Scholars Receiving Certificates: o Castilleja Olmsted, Robert Schreibmann – 12th Grade

• Students who graduated in 2013 and received scores of 3 or higher on three or more AP exams were recognized as AP Scholars: o Brenna Birt, Hawken Carlton, Garrett Coles, Jacqueline Gergely, Sallaymatu Kallon, Orion Lowen,

Brandon Medhurst, Chase Otto, Rebecca Reeve, Brandon Sandoval, Sofia Softas-‐Nall • AP Scholar with Honor Receiving a Certificate for an average score of at least 3.25 on all AP exams

taken and scores of 3 or higher on four or more of these exams. o Brendan Azama – 12th Grade

• AP Scholar with Distinction Receiving a Certificate: o Avery Hitchcock – 12th Grade

• AP Scholar with Distinction who graduated in 2013 and received an average score of at least 3.25 on all AP exams taken and scores of 3 or higher on four or more of these exams:

o Swetlana Zwetkoff USPTO – SHANNON CECCOLI

• The grant balance along with last year’s unspent funds is $55,000. Grants will be awarded in the next couple of weeks.

• USPTO will hold a Sock Hop for grades K-‐5 to help kids get acquainted. Mr. Rivera will DJ the event on December 6, from 5:30pm -‐ 8:00pm in the Auxiliary Gym. There will also be a chili cook-‐off as a fundraiser the same evening.

• The Board is thinking of starting a grant/fundraiser committee to help pay for playground equipment rather than using any of the grant funds. They would like the grant funds to be used for classroom needs.

• Financial Statements are included in the packet. STAFF REPORTS 7.1 Director’s Update

• An inservice was held on October 11 focused on writing. Faculty worked in teams. • Homecoming was October 12 and alumni and former faculty were honored. • The solar panels are still being installed. Brian Stern will be presenting to the faculty soon regarding

the installation process and available curriculum we can use with our classes. • Teachers are working with Arlene Mitchell on math K-‐12. • Dana Selzer is assisting us with our Unified Improvement Plan. The Plan will be submitted to District

6 and to the total staff soon. • Thai doctoral students visited the school on October 24. • Expenses for substitute teachers have been submitted to the school district requesting

reimbursement for teachers that needed coverage following the recent flooding. • Calendar Committee has met and should have the 2014-‐15 master calendar ready for review at the

next Board meeting. • Tomorrow morning we will hold our first lockdown/lockout drill in the main building with the Middle

School drill to follow on Friday. • Eric Buxman has reported that the National Junior Honor Society earned $400 from their Middle

School dance that will be donated to three charities supporting flood victims. • Candi Headley from the school district wrote to compliment Charlene and Karoleigh on their work

reporting the October 1 count. • Faculty donations received to help an injured high school student totaled $1705. The elementary

penny wars fundraiser earned $1150 to help our teachers who were impacted by the recent floods. • The packet includes a calendar of events that normally occur through the school year to assist the

Board with their planning. • Sherry attended a luncheon at UNC with Kim, Holly and Mike on partnering with UNC. This will be

reported in Board communications. 7.2 Principal’s Update

• Holly reported that we had a great homecoming dance with record turnout this year. • A letter went to the 31 seniors who did not make the minimum score on the ACT exam. Seventeen of

the students took the Accuplacer test at Aims Community College. Fourteen scored at the remediation level and seven of those are planning to take a remedial class next trimester.

• This year’s PLAN scores were reported this week. One hundred seventeen 10th Graders took the PLAN and our composite scores are above the national scores in all areas.

• Aims is arranging for our teachers to take the Accuplacer test next week. Because of time constraints, teachers will only take parts of the test.

• Social Studies teachers met today. We will be testing for the first time next fall with seniors. • We have added an afternoon study session for students in addition to Math help and Homework

help.


• This month’s fund balance has a surplus of $47,600, down about $40,000 from last month. • Two areas of concern are expenditures for the Library and Athletics. 7.3.1 Financial Report

• The large expenditures that came through last month were paid by the bond fund. ITEMS FOR ACTION 8.1 Consent Agenda:

8.1.1 Personnel • The Board agreed to approve the personnel changes as presented without a motion.

Resignations o Brad Bunting – Athletic/Activities Director o Lori Pierce – 4th Grade Teacher

Leave of Absence: January 1 -‐ June 6, 2014 o Jennifer Roth – Middle School Counselor

Recommendations for Hire/Placement o Carol Riggs – Full Time Elementary Master Teacher o Johanna Prather – MS Girls Basketball Assistant Coach o Nate Lovato – HS “C” Team Girls Basketball Coach

ITEMS FOR DISCUSSION/POSSIBLE ACTION 9.1 Fifth Grade Field Trip Request – Yellowstone – Danie Souchek

• Will (Chuck) moved to approve the May 19-‐23, 2014, 5th Grade Field Trip to Wyoming. Motion Passed.

9.2 Cheerleading Activity Information

• Kim (C J) moved to approve the cheerleading trip to Anaheim, CA in March 2014. Motion passed. 9.3 Peru Trip Information

• Three students have signed up to go on a trip to Peru with Mrs. Vargas in June of 2014. This is an information item and no formal approval is necessary.

9.4 Cross Country Trip Information

• Chuck (Dana) moved to approve the Cross Country trip to compete in a meet in Arizona from November 21 -‐24. Students have done fundraising to pay for the trip. Motion passed.

9.5 Mineral Acquisition Proposal

• Prime Meridian Oil & Gas has asked if we will sell our mineral rights for $47,000. • The original Building Corporation owns the land and the mineral rights, so it is their decision. • Eric, Legal Counsel to the Board of Governors, recommended that the offer be declined. • Will (Chuck) moved that the Building Corporation be strongly discouraged from accepting the

proposal. Motion passed. 9.6 Records Management

• The state policy for retention of records is, by default, District 6’s policy. When we don’t have our own policy, we defer to District 6 policy.

• We are currently in compliance with the state recommendation and actually have duplicate copies of documents that need to be retained.

• The Records Management Policy will continue to be followed without amendment.

9.7 Board/Director Goals

• A compilation of Board members’ recommendations for this year was discussed. • The primary goal for this year was to have the new building ready for the start of school and have

enrollments increased to match the expansion. These goals have been met. • In view of the late start to this process, the goals will be established and evaluated for the 2014-‐15

school year. • Goals based on the recommendations will be presented at the December meeting.

9.8 Booster Club Report


• Dick commented that he is encouraged by the District 6 Board of Education election as they may be more inclined to support the Charter schools. He is also disappointed that Amendment 66 was defeated.

10.2 Communication from the Board

• Robin expressed concerned that there aren’t enough materials for the current testing in elementary. • Trevor commented on the successful football season. • Will expressed concern about the defeat of Amendment 66 and the impact of TABOR on school

funding in the next couple of years. • Kim reported in three areas:

o She is pleased with the way students interact in the bleachers at the new gymnasium. There is no “dog pound” to separate them and they showed much better spirit.

o UNC is attempting to enhance community engagement and how they can make partnering a more cooperative and reciprocal arrangement. Holly, Mike and Sherry attended a meeting about this last week. During the meeting the Education Assistant Dean expressed how much her daughter, a new student at University Schools, was impressed with our school.

o Dr. Josh Packard has provided a proposal for the director evaluation, including a very reasonable price. This will be an agenda item at the next meeting.

10.3 ECU Report

• No report 10.4 Foundation Report

• The Foundation Board will meet Friday, November 15, at 7:00am. The major topic of discussion will be the Development Director position.

10.5 Joint Use

• No report FUTURE BUSINESS

• Goals and Evaluation NEXT MEETING – December 11, 2013 EXECUTIVE SESSION

• Will (Kim) moved at 7:37pm to enter Executive Session to seek legal advice concerning an issue regarding the school. Motion passed.

Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Trevor Garret, Will Hume, Dana Jones, Chuck Olmsted, Dick Wood, Robin Duran. Invited: Eric Carlson, Sherry Gerner, Ed Clark

• Chuck (Mark B.) moved to exit Executive Session at 8:11pm and move back into regular session.

Motion passed. • Chuck (C J) moved to direct Dr. Gerner to report a discrepancy to the appropriate authorities that has

come to the attention of the Board. Motion passed on a roll call vote:

Voting in favor: C J, Kim, Mark B., Will, Dana, Chuck, Dick, Robin Voting against: Trevor

• Chuck (Mark B.) moved that Dr. Gerner recommend supporting organizations re-‐evaluate systems in

their organizations in order to ensure appropriate checks and balances are in place. Motion passed on a roll call vote. Voting in favor: C J, Kim, Mark B., Trevor, Will, Dana, Chuck, Dick, Robin

ADJOURNMENT

• Dana (Mark) moved to adjourn the meeting at 8:21pm.. Motion passed. REMINDERS:

November 22 – Faculty Workday, No School November 25-‐26 – Conference/Comp Days, No School November 27-‐29 – Thanksgiving Break, School Closed

University Schools Board of Governors December 11, 2013

Minutes

Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Eric Carlson, Robin Duran, Logan Garcia, Mark Gonzales, Dana Jones, Chuck Olmsted, Dick Wood

Staff Present: Sherry Gerner, Paul Kirkpatrick, Sue Toricelli, Jeanne Lipman, Tanya Sims, Amy Edge, Patti Burgess

Guests Present: Josh Packard, Frank Jones, Lori Hughes, Patrick Willoughby, Marcia Abeyta, Armando and Stephanie Vallejo, and 5 Jr. Bulldogs Girls’ Basketball players

CALL TO ORDER


C J (Chuck) moved to approve the agenda without change. Motion passed. APPROVAL OF MINUTES

Chuck (Mark G.) made a motion to approve the minutes of November 13, 2013. Motion passed. COMMUNITY DIALOGUE

• None REMARKS BY CATERING CLASS

• Tanya Sims thanked the Board for letting the catering class provide refreshments prior to the meeting.

• In conjunction with the school’s writing goal for this year, the students researched menus and then wrote them in full-‐length form and as placards for each item served.

• The refreshments were chosen from the student’s researched entries. • The Board thanked the class for the delicious treats.

JUNIOR BULLDOGS – FRANK JONES

• Lori Hughes reported on Junior Bulldog recent events. Some highlights: o Fed over 100 at a free BBQ after a high school football game o UNC women’s basketball players did a free shooting clinic for 3rd through 8th grade girls. o Fielding two competitive basketball teams this year, 1 girls and 1 boys, in addition to the

recreational teams o Donated money this year to purchase volleyball net pads o Placed an ad in the Colorado H.S. State Volleyball program in honor of the high school team

• Patrick Willoughby reported on the results of getting gym time for the kids and thanked the Board for making this possible.

• The girl’s basketball students reported on the trophy they won in the Power to Play tournament. • Junior Bulldogs would like to be able to put their trophies in one of our trophy cases. The

administration will look into for some space for them. UNC SURVEY RESEARCH LAB – JOSH PACKARD

• Josh Packard manages The Social Research Lab at UNC that provides independent data collection for research and surveys.

• The students with whom they work get close supervision and the integrity of surveys is maintained.

• A flyer that explains their role at UNC was distributed, and the proposal to administer the Director Assessment is included in the packet.

• Dana (Chuck) moved to approve the Social Research Lab at UNC to develop and administer the Director evaluation. Motion passed.


• After last month’s board meeting, administrators went to each TCAP honoree’s class to present an Eileen’s cookie and recognize their achievement.

• Band and Choir held concerts in November with additional concerts tonight and next week. Next Wednesday 300 secondary (6-‐12) students will do a combined holiday concert. Congratulations to Ann and Andrew for setting this up

• Winter sports and activities have begun and we hosted a high school basketball tournament last week.

• The Foundation will meet tomorrow at 7:00am to elect new officers. Sherry expressed appreciation to Greg Pierson for all his contributions to the Foundation. He has resigned his position on the Board.

• January 9 is the date initial interviews will occur for the Development Director position. At this time there are only 3 candidates. A reminder will be sent out by email that the search is still active.

• Sherry is reviewing teacher observations with each administrator. • Thanks go to the Catering Class for their refreshments this evening. • Mr. Holcombe has nominated 6 students to participate in the Colorado Ambassadors of Music

program. Additional information about this program is included in the packet. • Troy Rivera has been nominated to participate in the NEA Minority Leadership Training Conference to

be held in January. • The BOG general calendar for 2013-‐14 is included in the packet. • USPTO grants that have been funded for this year are listed on pages 15-‐16. Out of $50,000

requested, $43,000 in grants was funded. • Solar City has completed their work and is waiting on Xcel. We should be up and running by the end

of the month. • An article about the Archery grant awarded to the PE department will appear in the Tribune soon.


• Paul reported that the Middle School conferences are about 95% completed. • The staff went back to re-‐evaluate who is taking part in the Success class and look at what is needed

to improve the program for next year. • Now that the move is complete and the regular schedule is in progress, the Middle School is re-‐

establishing events with the elementary and high school students. • The first round of teacher observations and administration walk-‐throughs are complete.


• We are operating at a slight loss this month because we didn’t get our capital construction money yet. That is not a concern as we should receive it soon.

• The budget is at 41%, which is on target for this time of year. • Our PPOR is down so Sue would like to take another look at the budget. • The school has requested the Title money reimbursement from D6.


9.1.1 Personnel • Eric (Mark B.) moved to approve the personnel change. Motion passed.

Resignation: David Smith, H.S. Head Volleyball Coach

ITEMS FOR DISCUSSION/POSSIBLE ACTION 10.1 2014/2015 Calendar – First Reading

• Patti Burgess and Amy Edge reported on the draft of next year’s calendar. School starts in August and ends at the end of May. Holiday dates, conference/comp days and other dates are similar to our regular yearly schedule from previous years.

• The committee met 2 times, took the draft to staff and then finalized it for this version. • Spring break will be March 16-‐20, 2015, which coordinates with UNC to match the schedule of our

student teachers and other college students who are completing experiences in the school. • Elementary and Middle School visitation will be on the same night with High School on a different

night. This is to alleviate the traffic and parking issues. • For the Elementary Back-‐to-‐School Nights, parents are invited in to get additional information about

their children’s classrooms and the educational program at University Schools. • Mark B. (Chuck) moved to approve the calendar on first reading. Motion passed.

10.2 Middle School Advising Field Trip Request

• Keith Decker has all 8th graders and is requesting permission to take them on an end-‐of-‐Middle School trip to Moab, Utah, and Tempe, Arizona, similar to the 5th grade trip at the end of elementary school. This would occur during the week of Spring Break from March 21 through March 28, 2014.

• Dana (Chuck) moved to approve the out-‐of-‐state trip. Motion passed. 10.3 Orlando Field Trip Request

• Andrew Holcombe requested permission to take High School band and choir students to Orlando, Florida, in March of 2015. The trip would be during spring break of 2015.

• Chuck (C J) moved to approve the out-‐of-‐state trip. Motion passed. 10.4 Booster Club

• No report 10.5 USPTO

• Financials are included in the packet. • The Board thanked USPTO for all the money they put back into the school by funding grants. • The Sock Hop for the Elementary School last week was a success.

BOARD REPORTS/COMMUNICATION 11.1 BOG Report

• Dick had an opportunity to attend the Weld County PERA Group meeting. • Dick commented on our great new gym facility but is concerned about the limited information the

scoreboard provides. The scoreboard is actually designed for Middle School games, but it’s possible to add additional parts to bring it up to High School needs.


• Kim commented that the cost for The Social Research Lab to complete the Director evaluation is less than the cost to use Survey Monkey. Kim will let Josh know that their proposal has been approved.

• The Board presented a gift to Eric in appreciation of all his efforts on behalf of the Board and the legal work he has performed.

11.3 ECU Report


• Interviews for the Development Director position will be on January 9. The committee and interviewers are C J, Chris Hughes and Dr. Gerner.

11.5 Joint Use

• No report EXECUTIVE SESSION – C.R.S. 24-‐6-‐402 (3) (a) (II) LEGAL MATTERS

• Chuck (Mark B) moved at 7:02pm to enter into Executive Session to discuss a legal issue. Motion Passed. Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Mark Gonzales, Dana Jones, Chuck Olmsted Dick Wood, Robin Duran. Invited: Eric Carlson, Sherry Gerner

• Mark G. (Chuck) moved to exit Executive Session at 7:52pm and move back into regular session. Motion passed.

• Chuck (C J) moved that the BOG direct University Schools Director to inform the investigating officer

to proceed as they deem fit. Motion passed on a roll call vote. Voting in Favor: C J, Mark B., Dana, Chuck, Dick, Robin Voting against: Kim Abstain: Mark G.

NEXT MEETING – January 8, 2014 ADJOURNMENT

• Chuck (Mark B.) moved to adjourn the meeting at 7:55pm. Motion passed. REMINDERS: December 18, 2013 – Music Program, Grades 6-‐12, Middle School Gym, 7:00pm (over 300 students performing) December 23, 2013-‐January 3, 2014 – Winter Break, School Closed


January 8, 2014 Minutes

Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Robin Duran, Logan Garcia, Trevor

Garrett, Mark Gonzales, Willoughby Hume, Dana Jones, Chuck Olmsted, Dick Wood

Staff Present: Sherry Gerner, Michael Mazurana, Sue Toricelli, Jeanne Lipman, Amanda Haas Guests present: Tamara Strang CALL TO ORDER


Chuck (C J) moved approval of the agenda. Motion passed. APPROVAL OF MINUTES

Chuck (Dana) moved to approve the minutes of December 11, 2013. Motion passed. COMMUNITY DIALOGUE


• Tamara reported that Bingo and concessions are making money. • Booster Club is up by 15 members this year and a lot more people are showing an interest in getting

involved. • 10 groups have signed up for Power to Play on Sundays and those concessions are also doing well.

The profit so far at 40% is $2,146. • Concession earnings: Middle School $2,169; High School $11,366 • Bingo earnings: Income $39,009; Progressives $30,638. • High School athletic expenses: $11,400. Booster Club is considering an offer from Johnstown to buy

their wrestling mats. • There was no meeting in December. The Treasurer position has been split into a Bingo Treasurer and

a Concessions Treasurer. • The Secretary position will be open next fall. Officer openings will be posted in the spring.


• Numbers for first trimester conference attendance at each level are included in the packet. Sherry thanked the teachers for the good attendance figures: Elementary 100%, Middle School 95.7%, High School 95.9%.

• We had a water pipe break in the Middle School kitchen on Monday, January 6. Three inches of water covered the floor but the only damage was to the ICEE machine. Students received sack lunches on Tuesday and hot lunches were resumed today. All repairs have been made. It turned out to be a problem with the heater on the roof and the contractors are working to fix the problem.

• The school had an outstanding music performance in December, which included 300 middle and high school students. It was a showcase for the continued cohesiveness of the schools.

• The staff morale committee put on a get-‐together for K-‐12 staff in the gym prior to the holiday break.

• Sherry has met with all administrators about their first round of teacher evaluations. • Doug Wurst met with administrators about an article he has written which will be published soon. • Another writing inservice was held on Monday that was run by our teachers. It went very well. • Tomorrow are interviews for the Development Director position. They will be interviewing several

candidates. • The Unified Improvement Plan was submitted to the school district in December. • Joint Use will meet on Tuesday, January 14, at 8:15am. • Monday, January 20, is Martin Luther King Day and the school will be closed. • The High School Open House is scheduled for the evening of February 4. All District 6 8th and 9th

graders will be invited to attend. 6.1.1 Notice of Director’s Evaluation

• Included in the packet is Sherry’s memo to remind the Board of her evaluation and contract review. 6.2 Principal’s Update

• Elementary music performances filled the auditorium for 3 nights in December. • The elementary faculty is currently beginning new sessions of reviewing data. The second round of

testing is January 21 through February 20. • Colorado now has The Read Act. We are preparing READ plans for all the students using some District

6 plans and some CDE plans. • The faculty has begun reviewing and writing reading rubrics. • TCAP testing begins February 25 for 3rd Grade reading • The Sign Club will be doing sign performances in classes and at a high school basketball game. • Student Council had raised over $1500 from their Penny Wars for flood assistance, and is beginning a

food drive for the Greeley Food Bank to mark the 100th day of school. • Michael thanked the USPTO, Troy Rivera, and Carol Riggs for the sock hop and chili cook-‐off, which

was a great success and a lot of fun. • Tyler Yamamoto, a student teacher during the fall, has been hired as a long-‐term substitute to finish

the year for Lori Pierce, and another long-‐term substitute will be hired to take Wendy Tucker’s class when she goes on leave.

• Elementary classes have taken several field trips: Centennial Village, Greeley banking institutions, museums, Pawnee Grass Lands and CSU to name a few.


• Revenues looked much better this month. The School District did reconcile the PPOR from the first months of the school year.

• A couple of line items are a little over budget. Some of the athletic costs are of concern, but fundraising is helping to cover that.


• The surplus is currently at $166,683. • Finances are where we should be for December. • All of our banking accounts have been consolidated. The balance is at $580,968. • Willoughby suggested the school might want to consider a short-‐term, investment grade

bond fund to get a better return on our deposits. Some or all of the funds could be moved since it is a liquid investment and fits into Colorado guidelines for public institution investing. The risk would be minimal.

• Willoughby moved that we transfer the funds from Bank of Colorado into the Vanguard Short-‐Term Investment-‐Grade Fund. Mark B. seconded. Motion passed unanimously on a roll call vote.

• The Board currently does not have an investment policy so Willoughby will begin to develop

one for future investment decisions. ITEMS FOR ACTION 7.1 Consent Agenda:

7.1.1 Personnel • Mark G. (Chuck) moved to approve the personnel change. Motion passed.

Recommendations for Hire: o Vanessa Njos, Interim Middle School Counselor o Ryan Wehrman, Interim High School Athletic Director

ITEMS FOR DISCUSSION/POSSIBLE ACTION 8.1 2014/2015 Calendar – Second Reading

• Sherry thanked Amanda Haas for all her work over the years in helping to develop the yearly calendar.

• Mark B. (Dana) moved to approve the 2014/2015 Calendar. Motion passed. 8.2 High School Class Fees (2014/2015) Proposal

• Mark G. (Trevor) moved to approve new High School class fees for 2014/2015. Motion passed 8.3 Director’s Goals 2014/2015

• The Board agreed without a motion to review the Director’s goals and discuss them at the February meeting.

8.4 USPTO Report

• No report


• Chuck met with Josh Packard and reported that he will be developing the director’s evaluation survey in the next few weeks. It should be available to review in March.

• Dick met with the new charter school board. He also met with Roger DeWitt from the District 6 School Board and feels that they are interested in working more closely with the charter schools. He would like to have a formal meeting with both boards sometime in the spring.


• Will complimented the 300 students on their holiday music performance. The students also came to Rotary to perform. Dick added his thanks for the experience.

• We have not heard from SolarCity so Jarod is following up. Excel is taking a long time to certify the completed work.

9.3 ECU Report


• The Board met in December to elect new officers: o Chris Hughes, Co-‐Chair o Don Janklow, Co-‐Chair o Mike Bond, Secretary o Jeanne Lipman, Treasurer

• Greg Pierson and Dick Bond were recognized with appreciation for their leadership and long-‐time service to the Foundation.

9.5 Joint Use

• Trevor has reached out to Frontier and has some agenda items to bring up at the meeting next Tuesday.

• Frontier has not paid the rental cost for the field that boys’ and girls’ soccer uses so that will be an agenda item.

FUTURE BUSINESS

• Director’s Goals: February meeting • Director’s Survey: March meeting.

NEXT MEETING – February 12, 2014 ADJOURNMENT

• Will (Mark G.) moved to adjourn at 7:02pm. Motion passed. REMINDERS:

January 14, 2014 – Joint Use Meeting – 8:15 am January 16, 2014 – District 6 Visit to University – Wayne Eads and Meggan Sponsler – 1:00 pm January 20, 2014 – Martin Luther King Holiday, School Closed February 4, 2014 – High School Open House – 7:00pm February 12, 2014 – High School Career Fair – 7:45am to 11:15am

University Schools Board of Governors February 12, 2014

Minutes

Board Members Present: C J Archibeque, Kim Black, Mark Buhler, Eric Carlson, Robin Duran, Logan Garcia, Mark Gonzales, Willoughby Hume, Chuck Olmsted, Dick Wood

Staff Present: Sherry Gerner, Holly Sample, Sue Toricelli, Jeanne Lipman Guests Present: Shannon Ceccoli CALL TO ORDER


Mark G. (C J) moved to approve the agenda. Motion passed. APPROVAL OF MINUTES

Chuck (Mark G.) made a motion to approve the minutes of January 8, 2014. Motion passed. COMMUNITY DIALOGUE

• None USPTO

• Shannon Ceccoli reported that Carnival is scheduled for Friday, May 9, 2014, this year. • Two new officers have been appointed: Allison Walters, Secretary, and Jennifer Lenz, Treasurer. • USPTO is beginning a new Scripts program with King Soopers, Walmart and Safeway. • The Board has talked about a new fundraiser instead of the cookie dough, but they might do a test

run first to see how it goes. • Sherry thanked the USPTO for this year’s grants and indicated items are beginning to arrive. • The Board thanked USPTO for all they do for our school.


• On Thursday a sprinkler head broke and set off the fire alarm. The Fire Department came and helped with the clean-‐up. All the teachers and students did a good job evacuating the building and were allowed to return after only a few minutes.

• On January 15, the 5 Charter Schools met to discuss the state’s new teacher evaluation system. They will continue to meet on a regular basis with the next meeting at University following Joint Use on March 13.

• We held a Lottery Draw on January 16. • Also on January 16, Wayne Eads and Kevin Aten met with administrators to discuss several issues

including SB191 Teacher Evaluation, the READ act, and the Poudre Learning Center. • On January 31 we held an 8th Grade round up for 8th Graders to come into the high school and meet

with high school advisors and advisees. • On February 4 we had the High School Open House. Between 250 and 300 people came out on a

very cold night to hear about our programs. It was presented by teachers and students. • Today was the High School Career Fair. We hosted 42 presenters and 27 colleges including the

military and trade schools. Our keynote speaker was John Haefeli. • Paul trained all the staff Monday in preparation for TCAP testing. Third Grade reading begins on

February 25. • The elementary Sign Club signed the National Anthem at the boys’ varsity basketball game on

Tuesday night. • Trevor Garret has been hired as the new Development Director for the Foundation. The Foundation

met yesterday morning to meet Trevor and discuss his initial fundraising goals. • Amanda Hill has been appointed to the Rise Above Colorado’s teen advisory council, a group of

youths who will help spread information about prescription drug abuse. She will be using her participation in this state-‐wide project as her Senior Project.

• Sherry took part in a conference call yesterday concerning our bond rating. They asked questions about our audit, major school events, funding, the lottery, our wait list, curriculum and assessment data. We should have our rating by the end of next week

• SolarCity indicated the meter will be installed and operational very soon. We should be up and running in a couple of weeks.


• Holly reported on today’s Career Fair. National Honor Society students helped escort presenters and helped out in the classrooms.

• Tomorrow will be our winter pep assembly and Winter Ball is Saturday evening at UNC’s Panorama Room.

• The Advising Committee has been meeting and has completed the new Internship packet, which will go to faculty soon so students will be able to use it this year.

• Next year the Senior Project is going to be revised and strengthened, including adding a rubric for evaluating the projects. We have also been talking about this requirement with other schools.

• Online registration is done and we are building the master schedule for next year. Donna and Holly are looking at all the course requests and will have decisions made by next week. Holly will meet with the level administrators to make sure there are no conflicts with facilities use.

• While getting ready for TCAP, the faculty has been looking at incentives to encourage the students to do their best on the tests. These have now been taken to the kids for input. Some feedback so far includes: Students would like to see scores on their transcripts. Students want to be treated special during the testing time – no homework in regular classes Food is important, and relationships with test proctors are also important to them. They

recommended that their Advisor be their proctor. • Graduation requirements have been adjusted based on the new Social Studies testing that will begin

next fall. The test will be delivered online and Paul will follow up on the details at his next Board appearance. All seniors will take Economics next year.

• The state has developed graduation guidelines to comply with a 2007 law in which schools must set standards for all students based on 21st Century Skills. This will begin with 7th graders next year. Holly is on one of the state work groups to establish the targets for schools.

• Logan commented on the Career Fair. He thought it was a great opportunity for students to sign up to hear about careers in which they have an interest and to be able to ask the presenters questions. The only problem he mentioned was that the attendance cards were not all filled out correctly, ie: missing rooms. Most problems were able to be fixed easily.


• We are currently at 58% of budget, which is where we should be for the end of January. • This month we will start paying the Foundation the amount allocated for the Development Director. • Right now we have a $174,081 surplus and Sue is pleased with where the budget stands.


As of end of January our capital balance is at $1,035,000. A new Vanguard account will be established after this meeting because approved minutes

were required for setting up the account and transferring the funds. Budget numbers show a normal cash flow based on the previous year. Building rental income is up due to charges to Frontier for field rental that was not

budgeted. These charges will be adjusted in March. Utilities expense is down because watering of the fields did not occur until August due to construction. Overall the numbers look good.

The issue was raised about a Board member who is also receiving pay as the Foundation Development Director. Since the Development Director is supervised by the Foundation Board and the Board of Governors is only providing one year of seed money for the position, it was felt this was not a conflict of interest.


7.1.1 Personnel • Will (Chuck) moved to approve the personnel changes. Motion passed.

Recommendations for Hire: o Eric Smith – HS Boys Basketball Volunteer o Jarod Parrish – Baseball Assistant Coach (.66 FTE) o Keith Smith – Baseball Assistant Coach Volunteer o Krysten Guse – Cheer Coach Volunteer o Jordan Kemme – HS Track Assistant Coach (.5 FTE)

Resignation: o Wendy Tucker – Fourth Grade Teacher

ITEMS FOR DISCUSSION/POSSIBLE ACTION 8.1 Board of Governors Election

• Three representatives’ terms expire at the end of this school year: Kim Black, Mark Buhler, Dana Jones

8.1.1 Select Forum Date/Time • Suggestions for getting more people to the forum:

Have one of the parent clubs host the forum on one of their meeting nights. Have journalism students interview candidates and write up the information to post on the

website in a video format. Have a chili supper in conjunction with the forum.

8.1.2 Select Time for Special Meeting to Approve Election Results • Mark G. (Kim) moved to approve the calendar for the Board of Governors election as presented.

Motion passed February 10 Nomination forms available March 4 Nomination forms due by 4:00 p.m. March 12 Approval of ballot by Board of Governors at regular BOG meeting April 1 Meet the candidates forum – 6:30 p.m. in the cafeteria April 2 Voting list record date by 4:00 p.m. April 2 Ballots mailed to University Schools families and distributed to staff April 15 Special election ballots counted 4:00 p.m. April 16 Special Board of Governors meeting for approval of election results –

6:00p.m. library 8.2 Director’s Evaluation

• Josh does not have everything completed so the results will be presented at the March Board meeting. He indicated he has had over 100 responses.

8.3 Director’s Goals

• Kim commented that the goals are the clearest and most measurable she has seen in recent years. • Chuck (Kim) moved acceptance of the Director’s Goals as presented in the packet for the 2014-‐15

school year. Motion passed. 8.4 High School Fees

8.4.1 New Approval • Chuck (Mark G.) moved approval of the 2014-‐15 new and changed fees for high school courses.

Motion passed.

8.4.2 All Inclusive • No action. Information only.

8.5 Copier Bids

• The machine lease on our Xerox machine is up. The Savin bid would be $1823/mo. and the Xerox would be $1331/mo.

• We also looked at Konica but they can increase the fee during the year. • Sherry recommended the Xerox bid. • Will (Mark B.) made a motion to accept the Xerox bid with the understanding that even though it is

for 60 months, we can only commit to one fiscal year at a time. Motion passed. 8.6 Booster Club Report

• No report. Financial Statements are included in the packet BOARD REPORTS/COMMUNICATION 9.1 BOG Report


• Will announced that the Governor will be at Rotary in Greeley on April 17 and invited the Board to attend.

• The district is getting some Gates Foundation money to help students graduate with an Associate Degree through the local colleges. We need to look at this and see if we can get in on this money. Dick is in touch with the Aims board and they are interested in discussing this issue with us.

9.3 ECU Report


• The Foundation met Tuesday morning to meet Trevor. 9.5 Joint Use

• No report 10.0 EXECUTIVE SESSION -‐ crs 24-‐6-‐402 (3) (a) (II) – Contract Negotiations

• Will (Mark G.) made a motion to move into executive session at 7:12 p.m. to discuss contract issues. Sherry, Eric and Sue were invited to take part. Motion passed.

• Mark G. (C.J.) moved at 8:39 p.m. that the Board return to Regular Session. Motion approved

11.0 Other Business • It was moved (Mark G.) and seconded (C.J.) that the letter written by Eric Carlson to Frontier

Academy setting forth timelines and University Schools’ position with regard to interpretation of the Joint Use Agreement and presentation of 2013-‐2014 annual rental agreement for the athletic field use (west acreage) in response to Frontier’s letter dated December 2013, with revisions to the last section as recommended by the Board, be approved and sent to Frontier. Board Co-‐Chair, Dick Wood, called for a roll call vote: Mark Buhler – Y Chuck Olmsted -‐ Y Kim Black – Y Dick Wood -‐ Y Mark Gonzales – Y C.J. Archibeque -‐ Y Will Hume – Y Robin Duran – Y

• Motion approved.

• It was moved (Mark G.) and seconded (C.J.) that Eric Carlson draft a lease agreement for fiscal year 2014-‐2015 for Frontier Academy for use of Lot 6, Block 2 (University Schools’ new athletic fields/west acreage) for an annual rental fee of $25,000, said lease to be approved by Frontier by March 14, 2014. Further, as Frontier Academy has been using this acreage since the fall 2013 without remuneration to University Schools, Frontier will be given the option to continue to use the facility for the 2013-‐2014 fiscal year for a prorated rental fee based on the same cost beginning March 2014 to June 30, 2014. Board Co-‐Chair, Dick Wood, called for a roll call vote: Mark Buhler – Y Chuck Olmsted -‐ Y Kim Black – Y Dick Wood -‐ Y Mark Gonzales – Y C.J. Archibeque -‐ Y Will Hume – Y Robin Duran – Y

• Motion approved. FUTURE BUSINESS

• None NEXT MEETING – March 12, 2014 ADJOURNMENT

• Will (C J) moved to adjourn at 8:45 p.m.. Motion passed. REMINDERS:

February 17, 2014 – Presidents’ Day, School Closed March 5, 2014 – Music Fest 6:00 pm, Auditorium March 5, 2014 – End of Second Trimester March 6-‐7, 2014 – Faculty work days; no school March 13, 2014 – Joint Use Meeting, 8:15 a.m. March 21, 2014 – Conference/Comp Day; no school


March 12, 2014 Minutes

Board Members Present: C J Archibeque, Kim Black, Robin Duran, Trevor Garrett, Mark Gonzales,

Willoughby Hume, Dana Jones, Chuck Olmsted, Dick Wood Staff Present: Sherry Gerner, Paul Kirkpatrick, Sue Toricelli, Jeanne Lipman Guests Present: Lori Hughes, Mike Vaardahl CALL TO ORDER

Dick called the meeting to order at 6:03pm. A quorum was present. ADOPTION OF THE AGENDA

Kim (Chuck) moved to approve the agenda. Motion passed. APPROVAL OF MINUTES

Chuck (Kim) moved to approve the minutes of February 12, 2014. Motion passed. COMMUNITY DIALOGUE

• None JUNIOR BULLDOGS

• Lori Hughes reported that Mike Chacon is joining the football program and Andy Cordova is leading baseball this spring.

• Lori thanked the Board for the gym time this year and said they hope to donate some of their fundraising income back to the school.

• Over 70 kids are doing volleyball right now. • Eight-‐ through 12-‐year-‐olds are in baseball currently and 14-‐year-‐olds will be doing a camp soon. • Some of their goals for this year include:

o Wanting to get the High School basketball coaches more involved with the kids by possibly doing some camps.

o Giving back to the school so they can help kids in need get involved in sports. o Working with Ryan to get connected with all the coaches. o Getting more involved in community events and getting the word out better to the very young

students, including those in kindergarten. • Dick commended the Jr. Bulldogs staff for all their accomplishments with the kids.


• High School winter sports concluded at the end of February and Middle School winter sports ended last weekend. Spring sports have already begun.

• The play was a success as well as the High School MusicFest and Middle School concert. • The evaluation committee presented a 4 point rubric to the staff on February 24 and received

feedback from the staff. • Arlene Mitchell, the math consultant, worked with the High School and Middle School staff last week. • Paul and Sherry attended the League of Charter School conference on February 20 -‐ 21. They

attended various breakout sessions including finance, legal issues and best instructional practices. The keynote speaker was Amanda Ripley, who wrote The Smartest Kids in the Word and How They Got That Way.

• TCAP assessments began on Tuesday and will continue through next week.• The 2nd Trimester ended March 5 and teacher conferences are under way in Elementary and Middle

School. High School did their conferences at mid-‐term.• Paul, Mike, Holly and Sherry will be presenting at Rotary Thursday. Thanks to Will for the invitation.• The first Budget Committee meeting will be April 10.• We have a table for the UNC Career Fair on April 3 & 4.• The Board of Governors Meet the Candidates’ forum will be April 1. The timeline for the election

process is included in the Board packet. Short video clips of each candidate will be taken at the endof the week and posted on the website. Thank you to Troy Rivera for helping with this.

• We will be putting out a regular publication called the Dashboard that will include various types ofinformation that is published in our school profile. This will also be posted on the website.

6.1.1 Budget Committee Volunteer • Will volunteered to serve as the Board representative on the Budget Committee.

6.2 Principal’s Update • Paul reiterated that the League of Charter Schools Conference was an excellent conference.• 100% of our 3rd graders took the reading TCAPs in February. We should get those results near the

end of May.• TCAPs for 3rd through 10th grade started yesterday. No parents opted out and it looks like it will also

be at 100% participation. These results will be announced in late summer.• We will soon be converting to PARCC assessments but we don’t yet know how the data will

coordinate.• Fourth, 7th, 5th and 8th grades will test the new social studies online assessments in about a month. If

the testing works well, then all classes will test in the fall. We are working on getting our technologyready to handle this testing. Dave Wertz and the District 6 technology staff are working to get thetesting facilities set up.

• The online testing should facilitate special needs accommodations better

6.3 Business Manager’s Update • Sue reported that we are right where we should be for this time of year. Revenues are at 66.6% of

budget, and expenditures are a little less at 65.7%. • The Capital Construction payment for February arrived late.• About $112,000 will be coming from the District soon as supplemental PPOR.• Sue is currently reviewing the salary model and budgets for 2014-‐15.• The CDE website is currently showing a PPOR increase of $182.00/student for the 2014-‐15 school

year. This is approximately 2.8%.

6.3.1 Financial Report • We have a little over $1,000,000 in cash with an unrestricted operating surplus of $690,000,

which will be necessary to show our health for combining and refinancing the bonds. • The Vanguard account will be set up this month.• We are preparing for the upcoming bond consolidation issue in the next 18 months to 2

years so the surplus will help when Standard & Poor’s comes to rate the bonds again.• Revenues are about 35% ahead of where we were at this time last year mostly due to the

increased enrollment.


7.1.1 Personnel • Will (C J) moved to approve the personnel changes. Motion passed.

Recommendations for Hire:

o Kerry Breen – 7th Grade Track Assistant Coacho Johanna Prather – 8th Grade Track Assistant Coacho Doug Whyrick – High School Track Assistant Coach (.5 FTE) (previously volunteer)o Casey Doss – High School Track Volunteer Coacho Reece Towle – High School Track Volunteer Coach (previously paid)

Resignations:o Sally Conboy – High School Assistant Principalo Stephanie Foss – Third Grade Teachero Chuck Thudium – Middle School Science Teacher

ITEMS FOR DISCUSSION/POSSIBLE ACTION 8.1 Approve Ballot – Board of Governors’ Election

• Five candidates are running for three open positions on the Board of Governors: Kim Black, BrianBruning, Kara Harvey, Dana Jones, and Michael Vaardahl

• Mark G (Chuck) moved to approve the Board of Governors election ballot as presented. Motionpassed.

8.2 Corporate Authorization Resolution • Vanguard requires an official resolution be approved by the institution that names the registered agents

who are authorized to transact business. • Will (Chuck) moved the Board of Governors approve the Corporate Authorization Resolution designating

Sherry S. Gerner, Director, Paul A. Kirkpatrick, Principal, and Kathleen Bruning, Administrative Assistant, as the registered agents of University Schools. Motion Passed.

8.3 ECU Rental for After School Care 14/15 • ECU After School Care 2014-‐15 will begin on September 3, 2014, and end June 4, 2015. At $5.00 per

day for 164 days, the annual rental will be $820.00. • Chuck (Mark G.) moved to approve the ECU Rental for 2014-‐15 After School Care. Motion passed.

8.4 Director’s Evaluation • Dick thanked the UNC staff for doing this year’s evaluation and Kim for setting it up. There was

excellent participation by the staff. • A discussion ensued about some of the issues that were prominent in the results:

o Salaries need to be looked at.o Professional development was rated consistently lower than other areas.o The school’s growth was an issue that was addressed often.o Overall Sherry was rated as a strong leader.

• Almost all the response averages were above 3 on a 4-‐point scale

8.5 Booster Club Report • No report. Financial Statements are included in the packet.

8.6 USPTO • No report. Financial Statements are included in the packet.


• Dick shared an internal communication sent within a district school to discourage parents fromconsidering sending their children to the charter schools.

• Dick will formally ask the School Board to meet with the Board of Governors to try to dispel some ofthese kinds of issues. Board members should send thoughts to Sherry as soon as possible so a meeting can be set up.

• Dick expressed concern that the makeup of the Board really needs to always include someone withthe financial expertise to support and help the board manage the school. It might be that such aperson would have to be appointed, which would require a change to the Bylaws.

• Dick had an opportunity to meet with Aims about graduation and post secondary issues. He askedthat the Colorado High School graduation guidelines be provided to all the Board of Governorsmembers.

9.2 Communication from the Board • Kim commented about information that came out of Sherry’s evaluation concerning salaries. How do

our faculty salaries compare to our peer institutions and what could we do to improve compensation? What kind of a plan could we come up with to address this problem? We should include charter schools as well as nearby districts in the analyses. What is our total compensation package and how does it compare? Also administrative salaries should be included.

• Will reminded the group that Rotary is tomorrow. The topic will be about University Schools.• Sherry reported on the Tribune article that negotiations are ongoing with Lutheran School about

reimbursement of the stolen money.• The Board briefly discussed the Guardian Angels being hired by Frontier and how it may affect our

campus.

9.3 ECU Report • None

9.4 Foundation Report • Trevor has drafted a letter to go out to representatives of each alumni class requesting fundraising

support. • In addition he has been talking with businesses about donations, he met with Sherry and Tom Roche

to get some leads with local businesses and he is planning a black-‐tie gala with the athletics department from which the Foundation will split any monies that are pledged.

• He is also working on getting lights for the fields along with some other immediate improvements.

9.5 Joint Use • Joint Use will meet Thursday at 8:15am.

FUTURE BUSINESS • Revision to the Bylaws to add a financial professional as an advisor to the Board.• Gather and analyze peer salary information.

NEXT MEETING – April 9, 2014

ADJOURNMENT • Mark G. (Will) moved to adjourn at 7:27pm. Motion passed.

REMINDERS: March 13, 2014 – Joint Use Meeting – 8:15 am March 21, 2014 – Conference/Comp. Day – No School March 24-‐28, 2014 – Spring Break – No School April 1, 2014 – Meet the Candidates Forum – 6:30 pm Cafeteria (Main Building)


April 9, 2014 Minutes

Board Members Present: C J Archibeque, Mark Buhler, Eric Carlson, Robin Duran, Logan Garcia, Trevor

Garrett, Mark Gonzales, Dana Jones, Chuck Olmsted, Dick Wood Staff Present: Sherry Gerner, Michael Mazurana, Sue Toricelli, Jeanne Lipman, Nick Kintz,

Jarod Craig Guests Present: Tamara Strang, Nathanial Wood CALL TO ORDER


Chuck (Mark G.) moved to approve the agenda with one change to move 8.2 Approval to Purchase Two Used Buses following the Booster Club report. Motion passed.

APPROVAL OF MINUTES

Chuck (C J) made a motion to approve the minutes of March 12, 2014. Motion passed. COMMUNITY DIALOGUE


• Bingo is doing very well. Revenue has reached the mark ($35,706) for paying out $500 per night. • Must Go brought in $13,000 so far. If they can have more Must Go’s in a year it will bring in a lot

more profit. Must Go is a progressive from which 50% is paid out in sales and 50% is retained. • Concessions brought in $15,000 in profit. • $150 was paid out for a rail for the track. • Middle School has brought in between $4,000 and $5,000 this year. • Working on getting more people involved in running concessions so that the responsibility doesn’t fall

on one person. • Shared Power-‐to-‐Play on Sundays during the winter and brought in $6,700 this year. Ten University

groups signed up to work. The groups get 60% of their sales and Booster Club gets 40%. • Have talked to the coaches about redoing the concessions schedule for next year.


• Paul, Mike, Holly and Sherry presented to Rotary on March 13. Thanks to Will for inviting us. • Finished TCAP testing before spring break. • Thai students arrived on Monday and will be in the building until May 9. • On April 16, CMAS (Colorado Measure of Academic Success) online testing begins. 4th and 7th graders

will be taking social studies and 5th and 8th graders will be taking science. The tests are 3 sessions for each grade and all grades will complete the testing schedule on April 24. We will be using our labs in both buildings, one business lab and the mobile labs to test.

• Thank you to the candidates and Board members who attended the forum last Tuesday. • Mike, Paul, Holly and Sherry attended the UNC Career fair last week and interviewed nearly 50

candidates.

• The administrative team met with Mr. Shirazi and Vicki Steiner to discuss our health insurance • The first budget committee meeting is scheduled for Thursday at 3:40pm. The committee is made up

of teachers from each level, Steve Noe from the school Accountability Committee, Will Hume from the Board and the administrative team.

• Parker Lutheran has reimbursed our athletes for the thefts that occurred at their school. • This Friday is College Day. We put up pennants of our alma maters and will wear our college t-‐

shirts/sweatshirts. • Ballots for the Board of Governors election will be counted on Tuesday, April 15, after 4:00pm. There

will be a special meeting of the Board on Wednesday, April 16, to approve the election results. • Our solar panels are up and running. We should receive a bill from SolarCity and Xcel in May showing

our use. SolarCity will also do some landscape repair next month and speak to the staff. • On April 21 we will continue our writing inservice during the morning and teachers will have work

time in the afternoon. • Nick attended a Middle School directors meeting and UMS is the only school from which 6th graders

are not competing in Cross Country. We are looking into offering that option to our 6th graders next year.

• Holly and Sherry will attend a CASE meeting on Friday to learn about the new graduation requirements. The Board folder includes documents describing the graduation requirements and timeline to be reviewed prior to next week’s meeting.

• Holly, Paul, Carol and Sherry will attend the Success Foundation breakfast tomorrow and will be guests at the table of Gene Sheehan from UNC.


• TCAP testing is done. Multiple incentives were offered at all levels. We had zero refusals to take the TCAPs and all the makeups are done. A big thanks goes to Paul, Sally and Laurie Anders. Data starts coming back in May.

• We will be doing only CMAS and PARCC online in the future. • 3, 4, 7, and 8 will be testing beginning next week. Social Studies will be tested first followed by

science the next week. • The elementary classes collected over 2500 cans for the Food Banks. The goal was 100 per class and

some went way over that. • Conference information is included in the packet. Conferences at elementary were almost 100%. • The search committee will begin interviewing for teachers soon. Positions will be posted this week.

Mike asked for volunteers to serve on the committee and 15 teachers responded. • Schedules will be different next year and will include common plan time for grade levels. • Mike went to young Chautauqua today and was very impressed with these young people. We had 7

elementary students taking part as well as some high school students. • Battle of the Books is wrapping up. Rachel has worked many hours to bring this to our school and she

deserves a big thank you. 6.3 Business Manager’s Update

• We are ¾ of the way through the year, revenues are at 75% and expenditures are at 73%. • The new budget will compare this building’s expenditure and the middle school’s expenditures. We

have a combined budget, but the two buildings need to be separate because of the bonds. • The PPOR supplemental payment has come in and the new amount will be paid from March through

June. • Community Banks is no longer shown on the Balance Sheet. Next month the Vanguard accounts will

replace the old accounts.

6.3.1 Financial Report • Provided with the packet.


7.1.1 Personnel • Mark G (C J) moved to approve the personnel changes. Motion passed.

Recommendations for Hire: o Lindsey Brown – High School Head Volleyball Coach

Resignations: o Katie Franek – Head Cheer Coach o Justin Garcia – High School Head Wrestling Coach o Berenice Nelson – High School Spanish Teacher o Cathy Olmsted – Second Grade Teacher o Jennifer Roth – Middle School Counselor o Teri Uhrig – Middle School Science Teacher

ITEMS FOR DISCUSSION/POSSIBLE ACTION 8.1 Fifth Grade Field Trip – Glendo, Wyoming

• Chuck (Mark B) moved to approve the April 25-‐26, 2014, 5th Grade Outdoor Education trip to Glendo, Wyoming. Motion passed.

• The itinerary and description are included in the packet. 8.2 Approval to Purchase Two Used Busses

• Nick and Jarod found 2 used buses at Rocky Mt. Bus Sales and test-‐drove them. • The 2008 is a 44-‐passenger conventional bus with 63,000 miles. The 2000 is a 44-‐passenger flat nose

bus with lots of storage and 112,000 miles. Our current buses have over 300,000 miles each. • Both are equipped with retarders and drop down chains, features that neither of our current buses

have. • Additional specifications are listed on page 18 of the Board packet. • Jarod also checked around locally to get additional information on the bus motors. • The total price for both buses will be $50,000. • We would probably keep the old buses for local field trips and transportation. • Jarod also checked into leasing buses for purchase. This option is considerably more costly in the

long run. • We spent nearly $44,000 over the past 5 years just on maintenance for our vehicles. • Chuck (Trevor) moved approval of the purchase of two buses from Rocky Mountain Bus Sales.

Motion passed unanimously on a roll-‐call vote. 8.3 Appointment of Two Board Members to Count Board Election Ballots

• Mark Buhler and Robin Duran volunteered. 8.4 USPTO Report

• No report. Financial Statements are included in the packet. BOARD REPORTS/COMMUNICATION 9.1 BOG Report

• Dick attended the candidates’ forum and was impressed by the candidates. All will represent our school well.

• Frontier has not responded to our letter about use of our property. They still believe they are being charged for property they can no longer use. A meeting is set for Friday to discuss the use of this property. What will be presented to them are costs for use – water, fertilizing, upkeep, etc.

• When we refinance, they are also going to refinance. They are going to include the property behind their school. We would still share the Auditorium, but they would like to get out of the other joint

use properties. • We will invite the District 6 Board of Education to a luncheon at Kenny’s on May 8 at noon. Send

discussion items to Sherry. 9.2 Communication from the Board



• Trevor reported that he has received permission from the Greeley Country Club to hold the golf gala on August 1. Six holes are sponsored at $1000 each and he is still looking for other sponsors. 120 golfers will take part.

• Conversations with Noble Energy are ongoing and he is also talking with Kaiser Permanente. He would like to get into talks with the Daniels Fund.

• A letter is going out to alumni and parents soon. • The Facebook page will launch in the coming week. It will be used to recognize alumni rather than

fundraising. • He is working on some way to put lights up on the field by the time fall sports begin. • He has been meeting with Tom Roche, who is helping with local business contacts. • He has talked with the marketing club at UNC to develop some campaigns for us.

9.5 Joint Use

• None FUTURE BUSINESS

• NEXT MEETING – April 16, 2014, Special Meeting May 14, 2014, Regular Meeting ADJOURNMENT

• Dana (Mark G) moved to adjourn at 7:30pm. Motion passed. REMINDERS:

April 15, 2014 – Election Ballots Counted – 4:00 pm Large Conference Room April 16, 2014 – Special Board Meeting for Approval of Election Results 6:00 pm Library April 21, 2014 – Faculty Inservice – No School K-‐12 May 7, 2014 – Joint Use Meeting. 8:15 am May 9, 2014 – USPTO Carnival – 6:00-‐8:00 pm May 19, 2014 – High School Awards Night, 7:00 pm, Middle School Gym May 30, 2014 – High School Graduation, 6:00 pm, UCCC


Special Meeting April 16, 2014 Minutes

Board Members Present: Mark Buhler, Robin Duran, Trevor Garrett, Willoughby Hume, Chuck Olmsted,

Dick Wood Staff Present: Sherry Gerner, Sue Toricelli, Jeanne Lipman Guests Present: CALL TO ORDER

Dick Wood called the meeting to order at 6:05pm. A quorum was present. APPROVAL OF ELECTION RESULTS

Mark B. (Will) moved to approve the Board of Governors election results. Motion passed. Board members, 3-‐year terms, July 2014 through June 2017: Kara Harvey Dana Jones Michael Vaardahl Faculty member, 3-‐year term, July 2014 through June 2017: Devin Moses Student member, 1-‐year term, July 2014 through June 2015: Tom Medina

NEXT REGULAR MEETING – May 14, 2014 ADJOURNMENT

Chuck (Will) moved to adjourn at 6:06pm. Motion passed.


May 14, 2014 Minutes

Board Members Present: Kim Black, Mark Buhler, Robin Duran, Logan Garcia, Trevor Garrett, Mark

Gonzales, Dana Jones, Chuck Olmsted, Dick Wood Staff Present: Sherry Gerner, Holly Sample, Sue Toricelli, Jeanne Lipman, Michael Mazurana,

Nikki Bridgmon, Rachel Budzynski, Casey Doss, Devin Moses, Carol Riggs, Renae Smith, Sarah Wildt

Guests Present: Shannon Ceccoli, Michael Chacon, Kara Harvey, Tad Strohauer, Mike Vaardahl CALL TO ORDER


Chuck (Trevor) moved to approve the agenda with one adjustment to hear item 9.3 Proposed 2014-‐15 Budget before Item 7.0 Staff Reports. Motion passed.

APPROVAL OF MINUTES

• Mark B. (Chuck) moved to approve the minutes of April 9, 2014. Motion passed. • Chuck (Mark B.) moved to approve the minutes of the April 16, 2014, special meeting. Motion

passed. COMMUNITY DIALOGUE

• None USPTO

• Shannon Ceccoli reported that USPTO has wrapped up their final fundraiser of the year. • The carnival did very well. It started earlier and raised $7600.00. There were some savings because

they spent less on inflatables and saved $500 on prizes. They won’t know how the funds will be distributed for a couple of weeks.

• Sherry thanked USPTO and the teachers for putting on an excellent carnival. MATH PRESENTATION – Renae Smith and Tad Strohauer

• Tad Strohauer and Renae Smith presented a math program that was started this year as Tad’s Senior Project. In the future it will be on the high school schedule as Aiding -‐ Math Emphasis and students will be scheduled in by the high school counselor.

• In order to maintain a K-‐12 relationship the project was also done in the new building. High school students worked as an aide/teacher in math classes and with underclassmen and middle school students. Savannah and Hawah also aided in classrooms and Tad served as the teacher/coordinator.

• Some of the benefits of the project: o The relationships it creates, that older students become role models and students liked getting a

different perspective in their classrooms. o For high school students they gained leadership skills, confidence speaking to a group, additional

learning of concepts already learned, getting to know the middle school students, learning to be a teacher and seeing how the kids do on tests.

• The students started by grading the teacher’s assignments, then working in small groups, teaching one-‐on-‐one, doing classroom warm-‐up problems and finally teaching math concepts.

• Ms. Smith has also brought in other students who are strong in writing to help the students prepare

for presentations. • How can the project be improved:

o Have high school students work with struggling students, create their own lessons and have a high school student coordinate the other students who will be doing the service.

o In the future there should be as many students as possible helping every trimester. They should have the option of getting credit, students should be allowed to create lessons and the coordination should be passed down from year to year.


• Carol, Paul, Holly and Sherry attended the Success Foundation Breakfast. It was announced that our middle school will be awarded a set of iPads for the STEM program.

• The Success Foundation also honored Stephanie Foss and Troy Rivera who were nominated for teacher of the year and Logan Garcia who received one of their scholarships.

• We practiced lockout/lockdown safety drills, a tornado drill and an evacuation. These were very timely as we had a weather-‐related emergency soon after practicing the drills.

• On April 21, our morning professional development continued with teachers working on our writing rubric.

• The Policy Committee met and is recommending a Volunteer Driver policy later in the meeting. • We have contracted with School Webmasters to create and manage a new website for the school. • The Professional Development Committee surveyed the staff about our needs for next year. • The administrative team met with Cigna Wellness representatives on May 13 and also hosted a

meeting for the staff to share resources provided by Cigna. • Budget committee met and their proposal will be presented at this meeting. Sherry commended the

members on how well they worked together. • Mike, Paul, Holly and Sherry met with the district special education administrators to discuss staffing

for next year. We currently have 4.5 full time teachers, 3 paraprofessionals, a school psychologist and a speech therapist.

• We had a fantastic USPTO Carnival on Friday, May 9. It was well attended and included classroom activities and a middle school dance as well as a dunk tank. A huge thank you goes to USPTO for organizing the carnival.

• Reminders of end-‐of-‐the-‐year activities can be found at the end of the agenda. • Graduation information is included in the packet. Board members are asked to sign the commitment

to attend on the last page prior to leaving this evening. • On June 6 and 7 we will be hosting Relay for Life at University Schools. This is part of Madison Clark’s

Senior Project. • Elementary Summer School begins June 9.


• Holly pointed out the High School activities that are listed in the reminders at the end of the agenda. • Senior Project Revisions: High School committed to this goal last year. Faculty committee researched

schools that require similar projects: o Create a more consistent implementation of the projects, improve the quality and depth, and

remove ambiguity while honoring individual differences. o Provide detailed timeline, communicate more effectively throughout the community – students,

parents, and staff – and create accountability through a Senior Board. o 2-‐year plan – updated deadlines, posters and Boards as final evaluation o Senior Research Paper required in 2015-‐16.

• Graduation Guidelines: New expectations for high school diploma, opportunity for students to attain knowledge, skills and abilities, reinforce learning environments that reflect high expectations, earn living wage and be prepared for a global economy o Timeline: currently in the planning stage

o Adopt local guidelines by 2016, implement through 2020 with 2021 first graduation under guidelines.

o Have to meet state test targets in English, Math, Science and Social Studies, but demonstrated targets are still evolving.

• Senior College Remediation: More signed up this year for ACT prep, summer literacy program, credit recovery, writing across the curriculum and alignment to standards. o Identified 31 students who were asked to take the Accuplacer Test. English, reading and math

ACT scores were used to determine if students should take the test. o The information is not specific but it is confidential. This data will not be retained. o This topic generated a great deal of discussions.


• We should be at 83.3% of budget. Expenditures are down a little and we have a surplus of $246,000. • There is a combined budget, but each building has been separated out as per the bond issues. • We are where we should be at this time of year. • Sue may have to do some revisions on the split budgets to get us closer to revenue and expenditure

expectations. ITEMS FOR ACTION 8.1 Consent Agenda:

8.1.1 Personnel • Kim (Mark G.) moved to approve the personnel changes. Motion passed.

Recommendations for Hire: o Cora Boone – Fourth Grade Teacher o Jeff Casey – HS Assistant Principal o Karen DuFault – First Grade Teacher o Meghan Gilliland – Kindergarten Teacher (.5) o Mary Jeffreys – Fourth Grade Teacher o Lindsay Karakusis – Third Grade Teacher o Kathleen Kingdom – MS Science Teacher o Holly Kueche – ESL o Nancy Lightfoot – Math/Science Teacher o Kaleigh Neville – Fifth Grade Teacher o Vanessa Njos – MS Counselor o Ashton Walker-‐Curl – HS Head Cheer Coach o Ryan Wehrman – HS Athletic Director o Sarah Wildt – HS Head Girls Basketball Coach o Tyler Yamamoto – Third Grade Teacher

Resignations: o Pam Breen – HS Spirit Director o Katherine Kelly – Fifth Grade Teacher o Jeanne Lipman – HS Web Design Teacher/Web Manager o Vern Rathbun – HS Girls Basketball Assistant Coach o Kristi Rathbun – HS Girls Basketball Assistant Coach o Kira Roberts – Fourth Grade Teacher o Wanda Vasquez-‐Garcia – Elementary Music Teacher

ITEMS FOR DISCUSSION/POSSIBLE ACTION 9.1 Volunteer Driver Policy – First Reading

• Procedures are currently being used and the policy will formalize the regulations. • The application form follows Poudre School District guidelines. • Recommended the committee add “…as outlined in the Volunteer Driver Application Form” to the

policy statement. • Chuck (Mark G.) moved to accept the policy and application form on first reading. Motion passed.

9.2 Third Grade TCAP Reading Results

• Mike Mazurana reported on the school’s 3rd grade TCAP scores. All of our students took the tests • Our elementary program goal is 90% proficient or above. • Last year we were at 69% proficient or above; this year 79%. District 6 stayed the same as did

Colorado. • The remainder of the TCAP scores will come out in late July. • Dick congratulated the faculty and staff for their great effort and results.

9.3 Proposed Budget 2014/2015

• Sherry introduced the committee representatives. • Casey, Nikki, Rachel and Sarah reported that the group worked well together did a good job on the

budget: o Our biggest needs: taking care of teachers, updating technology and meeting the need to

maintain our reserves to refinance the bonds. o Technology was big with the Middle School representatives and they believe it is an important

issue. The Elementary level needs technology that works for them on a regular basis irrespective of our upcoming testing needs. By getting the technology this year it opens us up for some other long-‐term projects in future years.

o Options were presented and voted upon as presented on the reporting sheet. Option B3 became the overwhelming choice.

o We wanted to stay away from increasing fees. o Capital construction came in higher than expected so it helped us include some other things we

need such as copying and professional development costs. • Mark G. (Mark B.) moved to approve the Option B3 Budget, including the separate building budgets,

which provides for a 2.1% step increase, $27,000 for technology upgrades, a 1.2% raise and about $336,000 to go into reserves. The motion passed.

9.4 Booster Club Report

• Trevor attended the most recent meeting and reported that bingo has done better than expected and Booster Club and Jr. Bulldogs are working very well together.

• Financial statements are included in the packet. BOARD REPORTS/COMMUNICATION 10.1 BOG Report

• Dick reported on the meeting with representatives from the School District 6 Board. He indicated it went very well and that Roger DeWitt agreed this was a very good first step in working with charter schools in general. We do need a liaison, preferably a paid position, between the district and the charter schools. The goal should be to work together to educate kids. He also asked what the $160,000 we pay them every year gets us.

• Sherry and Robin agreed it was a very positive meeting. 10.2 Communication from the Board

• Logan shared his plan for a new website, but will not be able to put it into practice • Mark B. asked about a leadership program for seniors in the summer with Bob Billings. • Trevor reported on a campaign to acquire lights for the athletic field. He checked with other Patriot

League schools to determine what they make at evening events. The difference for us could be as much as $8,000 to $10,000 per night. It might also be a motivator for kids to go out for sports. Booster Club will also help with the funding if we get the grants. It would cost us $28,000 per year to maintain the lights. He feels this would be a good investment in the long run.

• Dick indicated that we need to formally ask Frontier if they are interested in sharing the cost of new lights since this would be a Joint Use issue. Mark B. (Mark G.) moved to have Sherry inform Frontier of our interest in exploring the installation of lights on the athletic fields and ask if they wish to share in the $285,000 cost. Motion passed on a roll-‐call vote with 1 abstention.

10.3 ECU Report

• Chuck visited ECU. Things are going well for them. • They are maintaining cordial interactions with our elementary faculty.

10.4 Foundation Report


• No Report. We had asked Frontier to pay $25,000 for field maintenance earlier in the year. They sent us a check for $10,000 recently with no explanation. There is no agreement at this time for any amount, so Sue will return the check.

FUTURE BUSINESS

• Volunteer Driver Policy, Second Reading NEXT MEETING – June 11, 2014 ADJOURNMENT

• Dana (Kim) moved to adjourn the meeting at 9:03pm. Motion passed. REMINDERS:

May 16, 2014 – Elementary Workday, No School K-‐5 May 19, 2014 – High School Awards Night – 7:00 pm Middle School Gym May 20, 2014 – Field Day Grades 1, 2 – 8:00 am -‐ 3:00 pm May 21, 2014 – Field Day Grades 3, 4 – 8:00 am – 3:00 pm May 21, 2014 – MS/HS Band Concert – 5:30 pm Auditorium May 22, 2014 – Field Day Kindergarten – 8:00 am – 11:00 am/12:30 pm – 3:20 pm May 22, 2014 – MS/HS Choir Concert – 5:30 pm Auditorium May 26, 2014 – Memorial Day, School Closed May 27, 2014 – First Grade Music Concert – 6:30 pm Auditorium May 28, 2014 – Field Day Grade 5 – 8:00 am – 3:00 pm May 28, 2014 – Third Grade Music Concert – 6:30 pm Auditorium May 29, 2014 – Last Day of School for Seniors May 29, 2014 – Graduation Practice – 4:30 UCCC May 29, 2014 – Fifth Grade Concert – 6:30 pm Auditorium May 30, 2014 – High School Graduation – 6:00 pm UCCC June 4, 2014 – Last Day of School for K-‐11. Noon dismissal.


June 11, 2014 Minutes

Board Members Present: Kim Black, Mark Buhler, Eric Carlson, Robin Duran, Logan Garcia, Willoughby

Hume, Chuck Olmsted, Dick Wood Staff Present: Sherry Gerner, Paul Kirkpatrick, Sue Toricelli, Jeanne Lipman, Devin Moses,

Jarod Craig, Eric Buxman, Keith Decker, Brooke Hollingshead Guests Present: Kara Harvey, Patrick Willoughby CALL TO ORDER


Chuck (Will) moved to approve the agenda with the following change: Item 9.2 Custodial Bids to follow Item 6.1 STEM Presentation. Motion passed.

APPROVAL OF MINUTES

Mark B. (Kim) made a motion to approve the minutes of May 14, 2014, as amended to remove the first sentence following the Senior College Remediation bullet on page 3. Motion passed.

COMMUNITY DIALOGUE

• None JR. BULLDOGS

• Patrick Willoughby reported on the summer camps. They have good participation in all the sports. • There is some competitive volleyball also going on this summer. • Patty Fine from Work Out West will be working with the middle school girls over the summer.

STEM PRESENTATION

• Keith Decker, Eric Buxman and Brooke Hollingshead are the faculty members who make up the Middle School STEM program. They presented a PowerPoint presentation to explain the progress and successes within the program during the past school year.

• Successes – University is one of only a few schools that have a core STEM class. It includes: o Foundation – basic concepts that students are encouraged to master o Experiential – projects are designed to encourage students to think and problem-‐solve o Extension – individualized projects that allow students to explore

• Achievement of this year’s goals: o Added a 3rd STEM teacher for 6th grade o Solidified Foundations expectations o Expanded the science units o Increased resources, including receiving 20 iPads from a grant through the Success Foundation

• Brooke reported on the 6th Grade highlights: Foundations worked on math facts, science dissections, Egg Drop project, and a K-‐12 connection called Tangram Stories in which students read to elementary students.

• Eric gave highlights on 8th Grade connecting Math and Science applications: Holiday Lights project covering energy and electricity, Marble Roller Coasters covering force and motion physics, NREL Electric Car Competition covering engineering process and alternative energy, and the Wind Turbine Blade Design.

• Opportunities for students: Real-‐World applications for math and science, collaborative learning, competitions for STEM students and new in 2014-‐15 will be a project-‐based classroom.

• Goals for 2015 – Increase technology in STEM, incorporate the new standards, work closer with the high school teachers, pilot a project-‐based STEM class and investigate different tracks in middle school. The First Lego League will combine all the disciplines in one trimester and would require the purchase of kits at a cost of $450. Additionally, they requested the continuance of the $10 per student STEM fee and would like to get funds for Professional Development specific to STEM.


• Sherry thanked Mark B. for bringing the Youth Leadership Summit to our attention. On June 2 and 3, six students enjoyed the activities and were appreciative of being able to attend. Sherry also thanked Bob Billings for allowing our students to take part.

• High School Awards Night was held on May 19 in the Middle School gym. • Sherry met with all new 2013-‐14 teachers and asked them to fill out a survey to help us prepare for

next year’s new staff. • We enjoyed great band and choir activities at the end of the year. • Graduation ceremonies were held on May 30 at the UCCC for 81 students. • The seniors had a gala on May 28 and then camped out on the school grounds. This is a new tradition

the students began about 3 years ago and Mr. Clark and some staff supervised throughout the night. • We had a very nice ending to school on June 4. Students were dismissed before lunch and then we

had a reception for our non-‐returning and retiring teachers in the afternoon. • Arlene Mitchell, the math consultant, worked with teachers in grades 6-‐12 on Tuesday. • Administrative team is meeting today, tomorrow, Friday and next Tuesday to prepare for inservice,

update handbooks, review testing schedules and review evaluation procedures. • Elementary summer reading camp started Monday and will run through July 2. • Credit recovery has also begun and will continue throughout June. • Sherry met with the District 6 Nutrition services to discuss the contract for 2014-‐15. Prices will go up

$.25 next year. • We are also looking at replacing our current vending machine snacks with healthier snacks. • Two thank you notes are included in the packet, one from the Humane Society and one from the

Cancer Society. Additionally a note received today from Sandy Magnuson and her husband has been distributed with the packet.

• Board members are asked to initial their available dates for the Board Retreat in August. 7.2 Principal’s Update

• Paul reported that the Success Foundation funded the iPads for the STEM program. We received 20 iPads initially and there may be more coming bringing the set to 30.


• Sue reported that we should be at 91.6% of budget. Revenues are slightly above while expenditures are slightly below budget. Overall she is happy with where we are.


• Will commented on how well Sue keeps us on budget. • The May surplus is at $43,000. Last month we had a slight deficit.

• We should end the year with a surplus of about $320,000. Currently we are at $290,000. • Vanguard funds have been transferred to Community Banks of Colorado because of an issue

with the auditors. During the interim we were able to make up all of the budgeted interest income.

• The Income Statement shows we are within 1% of our $11,000,000 budget. • Dick thanked Will and Sue for keeping us in a good financial position.


8.1.1 Personnel • Will (Chuck) moved to approve the personnel changes. Motion passed.

Recommendations for Hire: o Geoff Chacon – High School Assistant Girls Basketball Coach o Amanda Haas – Middle School Language Arts Teacher (.5) moving to Middle School

Librarian (.5) o Christopher Kelley – High School Business Teacher o Laura Pedersen – Middle School Science Teacher o Mackenzie Krause – High School Junior Varsity Volleyball Coach

Resignations: o Cameron Adam – High School Head Boys Tennis Coach

ITEMS FOR DISCUSSION/POSSIBLE ACTION 9.1 Revised Budget 13/14

• There will be two separate audits on the 2 buildings, so the Board needs to approve the budgets for the existing building and the new middle school building.

• On the combined budget, lines 1-‐12 reflect the differences from the 2 building budgets. • Will (Chuck) moved to approve the revised Middle School budget. Motion carried. • Will (Mark B.) moved to approve the revised existing building budget. Motion carried.

9.2 Custodial Bids • Jarod Craig, our building and grounds manager, explained the custodial bids included in the packet. • Porter’s has been doing the service for most of the years we have been in this location. • Sherry checked references for McLemore, who is doing both Aims and now Eaton schools. Their low

bid is primarily dependent upon having more part-‐time night workers. The only other difference is cleaning of the hardwood (gym) floors, which will probably be outsourced at an additional cost but less overall than the other bids.

• Will (Mark B.) moved to accept the recommendation to contract with McLemore for custodial services for the 2014-‐15 school year. Motion passed on a roll-‐call vote with 5 in favor and one abstention.

• Dick thanked Jarod for everything he does for University Schools and for his work on obtaining these bids.

9.3 Volunteer Driver Policy – Second Reading

• Voluntary will be changed to Volunteer on the policy, and “Field Trip” will be removed from the title of the application form.

• Chuck (Will) moved approval on second reading of the Volunteer Driver Policy and Application Form as amended. Motion carried.

9.4 Booster Club Report • No Report

9.5 USPTO Report

• No Report BOARD REPORTS/COMMUNICATION 10.1 BOG Report

• Dick invited those members leaving the Board to join the new board on the retreat in August. • The retreat will last about 4 hours, approximately 8:00 to noon, and will cover upcoming issues and

give Board members a chance to get to know each other. 10.2 Communication from the Board

• Mark B. – Encouraged the Administration to continue to hold teachers accountable and encouraged the Board to keep the Administration accountable. He also suggested a change to the arrangement of the room so the Board members would not have to move for presentations that require use of the computer and screen.

• Kim – Stated it has been an honor serving on the Board and respects their commitment to University Schools.

• Robin – Also commented that it has been a great honor to serve and a wonderful learning experience for her. She thanked the Board.

• Dick personally thanked the outgoing members for their work on the Board, especially during this year with all the growth and changes. It has been great to work with these representatives – Kim Black, Mark Buhler, Robin Duran and Logan Garcia. Thank you for all you have done for University Schools.

10.3 ECU Report


• No report 10.5 Joint Use

• No report 11.0 EXECUTIVE SESSION -‐CRS 24-‐6-‐402 (3) (a) (II) – LEGAL ADVICE

• Chuck (Will) moved to enter into Executive Session at 7:18 pm to meet with the lawyer (Eric Carlson) regarding legal matters. Motion passed.

• Will (Chuck) made a motion to move out of Executive Session at 8:55 pm. Motion passed. NEXT MEETING – July 9, 2014 ADJOURNMENT

• Will (Chuck) moved to adjourn the regular session meeting at 8:56 pm. Motion passed. REMINDERS: Board of Governors Reorganization – July Meeting

University Schools Board of Governors July 10, 2013...

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