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University of Southern California Enterprise Wide Information Systems Instructor: Richard W. Vawter.
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Transcript of University of Southern California Enterprise Wide Information Systems Instructor: Richard W. Vawter.
University of Southern California
Enterprise Wide Information Systems
Instructor: Richard W. Vawter
University of Southern California
Objective
To discuss the use of the Accelerated SAP approach for conducting a rapid R/3 implementation
To explain how the Accelerated SAP Roadmap is used to facilitate implementation.
To identify the tools and accelerators used for performing ASAP.
To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant
University of Southern California
The R/3 Procedural Model SAP’s original implementation methodology.
Good for large, complex organizations looking to implement R/3 in stages.
CreateInterfaces andEnhancements
EstablishReporting
EstablishArchiving
Management
EstablishArchiving
Management
PerformFinal Test
EstablishGlobal
Settings
EstablishCompanyStructure
EstablishMasterData
PerformFinalTest
CreateGo - Live
Plan
CreateUser
Documentation
Set UpProduction
Environment
TrainUsers
EstablishSystem
Administration
Transfer Datato Production
System
SupportProductiveOperation
OptimizeSystem
Use
Set Up SystemEnvironment
Train ProjectTeam
DefineFunctions and
Processes
DesignInterfaces andEnhancements
ProjectPreparation
Quality
Con-ceptualDesign
Quality
Appli-cation
System
Quality
Pro-ductionSystem
Check CheckCheck
Project Management
System Maintenance and Release Upgrade
Organization andConceptual Design
Detailed Designand System Set-Up
Preparations forGoing Live
ProductiveOperation
Copyright, SAP AG.
University of Southern California
The Procedure Model
The SAP core tool that describes the activities needed when implementing SAP.
It’s like a detailed project plan of all the steps and tasks involved during the implementation process.
Tools Business Engineering Customizing
Basic Functions Procedural Module
It’s useful for large, complex organizations wishing to implement R/3 in stages.
However, this is being replaced with the Accelerated SAP method of implementation.
University of Southern California
Accelerated SAP
In 1996, SAP introduced Accelerated SAP.
Better suited for medium sized companies looking at a “Big Bang” approach. No “As Is” modeling as with the Procedural Model.
ASAP is designed for a “To Be” implementation (re-engineering).
Simplicity and speed of ASAP approach is making this the implementation method of choice for many companies now.
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant
University of Southern California
Objectives of Accelerated SAP
An approach that results in a quick, cost effective implementation of R/3. Minimizes the length of time between installation and start-up.
Maximizes the utilization of SAP and customer resources.
Incorporates a process oriented approach to implementation.
Involves the user community.
Results in a repeatable “model” that can be used with other implementations of R/3.
University of Southern California
What is contained within ?
The ASAP Roadmap: A Step-by-step procedures and recommendations
Tools: The ASAP Implementation Assistant:
A navigation tool for the Roadmap, questionnaires, templates, and check lists.
Q&A database for documenting requirements.
R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration.
R/3 Services and Training: All the services are available for ASAP projects, including consulting, training,
hotline, Early Watch, OSS, Info DB.
Accelerated SAP - The Implementation Solution
• Q&A Database
• ASAP Roadmap
• Knowledge Corner
• BP Masterlist
• Accelerators
PCBasedTools
Training & Education, InfoDB, SAPNetOSS Support, Quality Assurance
Service
• Implementation Guide
• Reference Model
• Profile Generator
• Change Request Management
R/3Resident
Tools
MethodologyImplementation Assistant R/3 Business Engineer
University of Southern California
Class Discussion
ASAP is a Tool designed to speed up the implementationprocess. However, there are always other factors which could affect the speed of an implementation.
Based upon your individual experience: Name as many project “accelerators” as you can
Name as many project “decelerators” as you can
What are the top ten in each category?
University of Southern California
In Summary: Preconditions for Rapid Implementation
Clearly defined and stable project scope.
Only reference based re-engineering.
Implementation uses standard R/3 functions.
Whole company fully committed Committed management (steering committee) and fast decision
making.
Committed project team, competent, well-trained users and decision makers.
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant
University of Southern California
The ASAP Roadmap
Phase 1- Project preparation: initial planning and preparation.
Phase 2 - Business Blueprint: documentation of the business process requirements of the company.
Phase 3 - Realization: implement all business and process requirements based upon the business blueprint.
Phase 4 - Final Preparation: complete testing, user training, system management and cut-over activities.
Phase 5 - Go-Live & Support: transition from implementation to production.
University of Southern California
Key ASAP Deliverables from each phase:
1 2 3 4 5
ProjectProjectPlanPlan
ScopeScope
Authorizationsthat will be req
Reports to bewritten
Conversionsto be made
Req. Interfacesidentified
Bus. Processesidentified
Org. Structuredefined
Reportswritten
Interfacesestablished
Conversionmade
BusinessProcess
Procedures
Test Cases
End UserTrainingMaterials
Test Plan
Test mat.
Go-Live Plan
xxxxx
x
xxxx
SystemPerformanceEvaluation
BaselineScope
Business ProcessMaster List
BusinessBlueprint
A WorkingSystem
RealizationFinal
PreparationProject
PreparationGo
Live
University of Southern California
Example of Project Duration
1
2
3
4
5
Project Preparation 12%
Business Blueprint 15%
Realization 46%Baseline 12%Final Configuration 13%Integration Test 21%
Final Project 19%
Go Live & Support 8%
Total 100%
PHASE Pct
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant
University of Southern California
The Implementation Assistant
The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach
The IA is the primary tool and framework for executing the ASAP methodology.
University of Southern California
Organization of the Implementation Assistant
• ASAP Roadmap
• Implementation Accelerators
• Project Plan
• Question and Answer Database
• Issues Database
• Business Process Procedures
• Knowledge Corner
• Glossary
• Help
Tree structureSearch tool
Organization w/in the Implementation Assistant
PhasePhase
Work PackageWork Package
ActivityActivity
How-ToHow-To
AcceleratorsAccelerators
TaskTask
DeliverableDeliverable
WhoWho
The structural organization of the ASAP Roadmap and the definitions for the Implementation Assistant are as follows:
Phase - the major organizational steps of the ASAP Roadmap
Work packages - assigned to specific project teams
Activities - assigned to specific team members
Tasks How To’sAccelerators& Tools
Organization w/in the ASAP Roadmap
University of Southern California
Phase Information
Phase level information consists of the purpose of the Phase, general instructions on how to complete it, and the work packages that are organized to complete the phase.
Purpose
GeneralInstructions
Work Packages
University of Southern California
Work Package Information
Work Package level information consists of the purpose of the work package and the activities that are organized to complete the Work Package.
Purpose
Activities
University of Southern California
Activity InformationActivity level information consists of the purpose of the Activity, general instructions on how to complete it, the trigger for starting this activity, the input needed, the expected results, and any templates or accelerators that can be used to complete the activity.
Trigger
Input
Outcome
Output
Tool/Accelerator
University of Southern California
Task InformationTask level information consists of the purpose of the Task, the suggested procedure for completing the task, the personnel responsible, and any templates, accelerators, or How-To’s that can be used to complete the tasks.
Purpose
Task Procedure
Result(s)
Role(s)
Tool/Accelerator
University of Southern California
Accelerated SAP Tools and Accelerators Implementation Assistant Roadmap
Tool: A self-contained appl. used to perform work packages, activities and larger tasks.
Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.
University of Southern California
Examples of ASAP Tools and Accelerators
Accelerators Project Plans (MS Project or MS Excel)
Cut-over Plan Template
Products of the Knowledge Corner
Business Process Procedures
Tools SAP Concept Check Tool
Question and Answer Database
Open Issues Database
Business Process Master List
University of Southern California
Implementation Assistant Example
Project task: Define the Organizational Structure of the client.
Phase - Phase 2: Business Blueprint
Work packages - Business Organization Structure
Activities - Define Business Organization Structure
Tasks • Schedule Organization Structure Workshop• Distribute Organization Structure Guidelines• Conduct Organization Structure Workshop• Recommend and Approve Organization Structure
University of Southern California
Implementation Assistant Example (cont.)
Project task: Define the Organizational Structure of the client.
Tasks • Schedule Organization Structure Workshop• Distribute Organization Structure Guidelines• Conduct Organization Structure Workshop• Recommend and Approve Organization Structure
Procedure
Tools/Accelerators
• Conduct Session 1• Develop Org Structure• Conduct Session 2
• Q&A db• Enterprise Area Scope Document• Organization Structure Presentation Template