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UNIVERSITY OF SOUTH AUSTRALIA

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Course code and title : INFS 2022 Project Management: Principles and Strategies

School: SCHOOL OF MANAGEMENT Program Code: DBAM

Course Coordinator: Carmen Joham Tutor :

Assignment number:3 Due date: 15/11/2013

Assignment topic as stated in Course Information Booklet: Project Proposal Report

Further Information: (e.g. state if extension was granted and attach evidence of approval, Revised Submission Date)

I declare that the work contained in this assignment is my own, except where acknowledgement of sources is made. I authorise the University to test any work submitted by me, using text comparison software, for instances of plagiarism. I understand this will involve the University or its contractor copying my work and storing it on a database to be used in future to test work submitted by others.

I understand that I can obtain further information on this matter at http://www.unisa.edu.au/ltu/students/study/integrity.asp Note: The attachment of this statement on any electronically submitted assignments will be deemed to have the same authority as a signed statement.

DAVID MUIGANU

Date:15/11/2013

Date received from student

Assessment/grade Assessed by:

Recorded: Dispatched (if applicable):

BUBBLES MUSIC RECORDING STUDIO

PROJECT PROPOSAL REPORT

Executive Summary

This report describes and gives details of all processes of the proposed project mentioned

above. Information data is generated and compiled by the writer from research and analysis

carried out on music industry and his understanding of the external forces that impact on

the music industry. Other information to support general ideas of this report is mainly

obtained from the writer’s point of views as this project proposal is made out of

assumptions and not based on real live situation.

This project is estimated to cost $400,000 whereby $260,000 is allocated to physical

resources which include; a van, musical instruction, top of the range digital recording

instruments, equipment boards and construction materials. Human resource budget

estimate is allocated $100,000 with additional $40,000 allocated for miscellaneous in case

of unforeseen changes or variances in the technical and design specifications during the

project execution phase.

In order to avoid risks and challenges that might affect the project time line, assumed risks

have been identified, assessed and prioritised. Contingent measures have been put in place

to monitor, minimise and control impact of any unfortunate events which may occur

through coordination and application of economic resources. These strategies will assist the

project management team to adequately prepare for risks and challenges identified.

The stakeholders in this project will include the senior management team (investors),

technical experts (Contractors); interior designers, sound engineers, electricians, carpet

layers and drafters. The project emphasises communication and collaboration among senior

management and project stakeholders to ensure success in all the execution of the project

tasks.

To increase profits and create economical value for investors, this report recommends

Bubbles Recording Studio to expand its business to other states of Australia after

establishing a strong client base in South Australia and to also diversify its business through

venturing into sound engineering business and staging live concerts and performances.

Planning for the project is expected to finish on 30 November 2013, estimated starting date

is on the 15 December 2013; and the estimated completion date is on 8 August 2014.

TABLE OF CONTENTS

1. Introduction ________________________________________________________________

1.1 Background.......................................................................................................................... 1

1.2 Problem Statement ............................................................................................................. 1

1.3 Solution ............................................................................................................................... 2

1.4 Goal ..................................................................................................................................... 2

1.5 Objectives ............................................................................................................................ 2

2. Scope ____________________________________________________________________ 2

2.1 Product scope ...................................................................................................................... 2

2.2 Project scope ....................................................................................................................... 3

2.3 Assumptions ........................................................................................................................ 3

2.4 Factors that may affect timeline ......................................................................................... 3

3. Stakeholders definition ______________________________________________________ 4

3.1 Shareholders....................................................................................................................... 4

3.2 Musicians ............................................................................................................................ 5

3.3 Music listeners.................................................................................................................... 5

3.4 Suppliers & Contractors ..................................................................................................... 5

3.5 SA State Government ......................................................................................................... 5

4. Project Plan Summary _______________________________________________________ 4

4.1 Milestones ........................................................................................................................... 5

4.2 Responsibility chart ............................................................................................................. 5

5. Work Breakdown Structure __________________________________________________ 5

5.1 Human Recourses –Overview ............................................................................................. 6

5.2 Ghan Chart .......................................................................................................................... 6

5.2 Physical Resources Allocating Cost ..................................................................................... 6

6. Project Management Requirements ____________________________________________ 6

6.1 Approach ............................................................................................................................ 6

6.2 Business Reporting ............................................................................................................. 6

6.3 Project Monitoring ............................................................................................................ 6

7. Project Budget _____________________________________________________________ 7

7.1 Indicative cost ..................................................................................................................... 7

8. Risk Assessment (Contingency Plan) ____________________________________________ 7

9. Post Implementation Review and Evaluation ____________________________________ 7

10. Conclusion & Recommendation ……………………………………………………………………………. 8-9

11. Reference ________________________________________________________________ 10

12. Appendices ___________________________________________________________ 11-16

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1.0 Introduction

The Bubbles Music Recording Studio is a $400,000 joint venture project which will consist of

4-5 private investors. David and his friend Andrew Evans are the pioneer of this project and

also the developer of project proposal. They are looking for 2-3 potential investors in the

project to cover the remaining $210,000 out of the $400,000 capital required for the project

take off. The aim of the project is to strategically address shortage of advance digital music

recording studios in South Australia and also establish a leading market of the service in

Adelaide (CBD) which is in a central location and easy to access.

1.1 Background

Demand for music recording and sound digitalisation has increased in recent years due to

new technologies and increase competition in music industry. In order to address this issue,

the proposal to establish a music recording sound digitalisation studio located in the

Adelaide CBD, was jointly made by two friends ‘David and Andrew’ hence considering

themselves as the pioneers and shareholders to this project. They are committed to

contribute towards a portion of the investment and also provide expert advice in strategic

planning for the project due to their background in project management.

To cover all the cost and budget of this project, 2-3 investors or entrepreneurs are

encouraged to invest and become shareholders of this project. A percentage annual return

on investment agreed upon by all shareholders will be paid depending on individual shares

contributions including the studio venue contribution recognition. The proposed name for

this project is: ‘Bubbles Music Recording Studio Project’. This name was agreed upon by the

pioneers of the project.

1.2 Problem Statement

Even though there is improvement in sound digitalizing technology and sound recording,

shortage in music recording studios in Adelaide continue to bite and waiting periods have

increased hence forcing musicians to wait for periods ranging from between 4 months to 8

months before their music album are produced. Local and upcoming musicians are being

over charged when producing there albums and this has led musicians preferring to travel

interstate to record and produce their albums and others opting to immigrated elsewhere

to pursue their music careers.

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1.3 Solution

To introduce a contemporary well advanced sound and musical recording studio in an easily

accessible central location to the musicians such as the Adelaide CBD hence responding to

the demand of superior quality digital recording services that can be compared to any other

in the world.

1.4 Project Goals

Address shortage of advance music recording studio in South Australia by establish an

advanced music recording and sound digitalization studio in the Adelaide CBD to serves the

need of the musicians in Adelaide and also Australian music industry; and complete the

establishment of the studio within the allocated budget of $400,000 within a time frame of

six (6) months.

1.5 Project objectives

Increase production of music recording in Adelaide by introducing top of the range

music digitalisation recording studio within South Australia and other states.

Enhancing quality music recording services through marketing promotions: and

Making profits for shareholders hence achieving good economic investments for

investors.

2.0 Scope of the Project

The product and project scopes will consist of the following

2.1 Product scope

This project will compose of top of the range computers that support sound and

recording instruments installed in the studio rooms.

The recording equipment’s will also be required to be able to stand strong

transmitted sound waves.

Music instruments must also be of reliable brand that guarantee their usage.

A van to help transport equipment in case recording is done out the studio

The studio venue will be Adelaide CBD and also must comply with Occupational

Health and Safety requirements.

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All the rooms must fulfil requirements for sound recording and editing music

including architectural designs lounge for musicians to rest and entertain while

recording

2.2 Project scope

The project will involve stakeholders who are professionals, skilled and have experience in

various fields. There will be Studio Designers, Electricians, Sound and Audio Engineers,

Carpenters, and carpet layers a craft personnel and will be responsible for the project

execution. They will work collaboratively with all stakeholders to design, craft, set, install

and test all wiring. Installation of sound recording equipment, boards and musical

instruments will also be carried out in order to complete the enhancement and readiness of

the recording process and sound digitalization services. 800 meters square of the

apartment space will be transformed into two sound proof studio rooms, a lounge, and

reception room, two bath rooms and an office space. Resources will be made available to

cover all costs involved.

2.3 Assumptions

Assumptions

The property where Bubbles Music recording Studio is located in 6 Frame Street and owned

by xxx. The market price for the property is $750000 and is not included in the project cost

as ownership of the project is considered investment for the shareholder. As a result of that,

any rise in in the market value will attributed to the property owner and not income or

return to the other shareholders.

The property will be used for BMRS.

The property complies with Occupational Health and Safety standards.

The property will have 2 large rooms, 2 rooms’ lounges two toilets and a kitchen.

The venue is freshly painted, has air-conditioners with a 15 car parking spaces for BMRS.

2.4 Factors that may affect the timeline

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Impact Area Potential Impact

Award and enterprise agreement No impact

Bargaining power of suppliers – limited

resources

No impact

Industry code No impact

Delay of music registration/ copyrights Low impact

Industry codes of practice No impact

Performance and quality standards Low impact

3.0 Stakeholders

This section explains details of stake holders

3.1 Major Shareholders

Shareholder Name Investment in Project

David Muiganu Senior logistics and Project Manager

$150,000

Andrew Evans Human Resource & Operation and Procurement

$40,000 and use of his property for BMRS

2-3 Other Shareholders Total of $210,000 required to reach budgeted $400,000 capital

A total of 4-5 shareholders are required to manage the project and share investment

returns. In the stages of the studio opening, the project will be higher costs with lower

returns before musicians bring business to the studio hence the shareholders will have to

undertake long term interest in this project with agreement written to determine how

profits will be shared amongst these partners.

3.2 Suppliers and contractors

Suppliers and contractors will benefit from the BMRS as they will be involved with the

studio throughout its development and then its ongoing existence.

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3.3 Music listeners

Music listeners in South Australia inter-state and even internationally will benefit from the

high quality music recorded from the state of art recording Studio.

3.4 Musicians

Musicians in South Australia will gain from the proposed project as they receive a superior

quality recording studio. Previously musicians were required to travel to for high quality

studios to record their music.

3.5 SA State government

The state government is a stakeholder of the BMRS project as any money generated

through music recorded in the BMRS will generate more money within the state hence

bringing more taxes for local government.

4.0 Project Plan Summary

The following section provides milestone table and Responsibility Chart.

4.1 Milestones

Project proposal major activities summary See Milestones (Appendix A)

4.2 Responsibility Chart

Responsible chart See (Appendix B)

5.0 Work Breakdown Structure

This section provides the Work Breakdown Table. See (Appendix C)

5.1 Gantt Chart.

The Gantt chart provides all tasks that are to be carried out, their duration dependency and

skills required for a specific responsibility. The cost of all work to be done is also provided in

the table and physical resources listed below the human resources section. See Gantt chart

for this project (Appendix D)

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5.2 Resources

This section provides physical resources allocating cost table for the project See (Appendix F)

6.0 Project Management Requirements

This Section discusses the Project management requirement

6.1 Approach

The project will be organised in a way that all schedules will be accurately followed, budget

and cost will be realistic and timelines will suit all jobs and tasks carried out for a specific

project. Communication flow will be monitored to guarantee importance information is

delivery to all stakeholders involved in the project implementation within and outside the

project context. Wise judgement and observation will be used to guide the project

processes while a combination of good coordination, enthusiasm and optimism will be the

core motivation to help in directing plans and motivate all stakeholders involved and

affected by the project outcomes.

6.2 Business Reporting

Progress information on project implementation will be discussed and reviewed in the daily

/ weekly meetings of the Shareholders and the working personnel at different time intervals

in order to adequately update the progress of the project execution. The project manager

and the project administrator’s will be responsible for reporting the progress of the project

execution plan and carrying out any adjustments to the project in order to minimise any

potential risks. Stakeholders will be informed of the project progress through an appointed

spokesperson by the shareholders in order to assure them the project is heading to the right

direction. In case of any crisis to the project progress, special meeting will be called and all

the stake holders will be informed of the way forward.

6.3 Monitoring the project

The project will be monitored by project management committee headed by the project

manager with participation of other working team members. Control of the project will

focus on finance, human resources and all other valuable assets in the project. Daily and

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weekly performance report will be used to monitor project process and success with actual

task execution compared with planed task activities indicated on the Gant chart and the

Work-break Down Structure. Usage of finance and Budget allocated will carefully be

monitored and compared with documentations involving planned physical resource

allocation, human resource allocation and the list of furniture allocation.

Appraisals reports will be used to measure workers performance and whether tasks are

completed on time. A record of attendance and work done is monitored in order to

maintain quality and consistence outputs. Resources/asset use is the responsibility of every

person involved in the project implementation. Project feedback will be collected from

different sources to help analyse activities surrounding the project in order to gauge project

image as seen by the targeted market. Feedback will be collected using different methods

which will include quantitative data to measure the numerically analysis for statistical

results to help provide information on responses. The baseline data will be collected before

the project implementation stage kicks off in order to describe the situation of the project at

the beginning, during the execution stage to indicate whether progresses is made towards

achievement of project goal and objective as proposed by the Shareholders

7.0 Project Budget

This section provides the overall cost of the proposed project summary for the main three

budget elements.

7.1 Indicative costs

Major Task Budget

Human resource estimate $ 100,000.00

Physical resource estimate $ 260,000.00

Contingency plan estimate $ 40,000.00

Total project budget $ 400,000.00

8.0. Risk Assessment and Contingency Plan

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This section provides Risks Assessment and contingency plan. See Table in (Appendix E)

9.0 Post Implementation Review - (Evaluation)

Evaluation of the project will be carried out immediately after the implementation phase of

the project to determine whether the project has achieved its objectives and completed

successfully. This will be done through evaluation of all activities in the documentations of

all activities including plans, feedback, timelines, written notes, reports, minutes of

meetings held, spread sheets and personal field journal records including questionnaire

forms to provide accurate records of events that took place. Incident reports, accidents or

any OHS issues will be recorded in order to help avoid incident or risks in future projects.

See questionnaire form in (appendix F)

10 Conclusions

This proposal offers a plan to fill a need to establish a music recording studio in the Adelaide

CBD. The proposal details what the project managers are proposing, how the project team

plan to do it (WBS), when they plan to do it (Gantt chart), and what is the estimated cost

(budget). The project follows a good strategy in considering the fact that good information

will be communicated to the target sponsors who might not have expertise in the music

industry by the use of understandable terminology.

The proposal is written in a way that expresses the encouragement, confidence and

determination of the project managers and assures sponsors and stakeholders of the

planning and execution of the project that will be undertaken, most likely successfully. The

project addresses any question that may arise from the sponsors by detailing all relevant

risks and problems that may occur, and sets the strategies that will combat the occurrence

of these. It is important that the project management team seems to consider all aspects of

the project by providing alternative solutions to potential hindrances. Finally, the proposal

emphasizes the benefits that the stakeholders will realize from the investment in the BMRS

project such as the increase in supply of music digitalisation in Australia, in particular South

Australia, and the investment returns to the shareholders by the profits that will be

generated through the studio.

11 Recommendations

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It is recommended that Project managers ensure their proposal presents and summarizes

the problem that needs to be solved and a solution to that problem, including the benefits

that will be receive from the solution and the cost of that solution. Secondly, in order to

address to create wealth for the investors in the long term, BMRS should expand its

business to other states of Australia to increase profits and supply of quality music

digitalisation recording in the country, after establishing a strong client base in South

Australia. BMRS should also set up an area of their business for sound engineering for

staging live concerts and performances.

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References

AllansMusic + billyhype , viewed 10 November 2013, <http://www.allansmusic.com.au/>

Barker,W 2005, Manage Projects Effectively, Pearson Prentice Hall, Australia

Barkley, B 2004, Project Risk Management, McGraw-Hill, New York, USA

Burke, R 2006, Project Management: Planning and Control Techniques, 5th edition

Viewed 11 November2013 <www.burkepublishing.com>

Crane, D, Beck R Jr, & Wysocki RK 2000, Effective Project Management, 2nd end, John Wiley

& Sons Inc, Canada

Gido, J, Clements, J 2005, Successful Project Management, international Thomson

Hartley, Stephen 2009 Project Management, Principles, Processes and Practice, Frenchs

Forest, NSW, Pearson: Prentice Hall

Joham, C 2009, Project management principles & strategies, Pearson Custom Publishing,

Sydney

Karlsen, J 2002, Project Stakeholder Management, engineering management Journal, Vol. 14,

viewed on 20/11/2013, <http://www.consensus

training.no/files/Prosjektledelse/Aktuelle%20artikler%20og%20fagstoff/Interessentanalyse,

%20artikkel%20av%20Jan%20Terje%20Karlsen.pdf >

Keeling, R 2000, Project management: An International Perspective, Macmillan, New York.

Keller, F, Keller, L, & Keller, M 1998, Project Management, Open University: Thomson

Business Press.

Pinto, J, Dennis, P 1988, ‘Critical success factors across the project life cycle’, Journal of

project management, viewed on 12/11/2013 pp. 59–66

Saville, J, Reid, H 2002, managing effectively, customer services, continuous improvement,

innovation and change, Pearson Education Australia

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Appendices

Appendix A

Project Milestone

Appendix B

Responsibility Chart

BUBBLES STUDIO:- PROJECT RESPONSIBILITY CHART

E executes the work S takes decision solely j takes decision jointly P manage progress T provides tuition on the job I must be informed A available to advice C must be consulted

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Code Milestone

01 Project kick off S j I E

02 Research and Quotation C S E

03 Identification and Contracts Agreement S E P E S E

04 Contract works sign off I E j P S E E

05 Receiving and Installation, testing I E P j P E E E

06 Personnel / staffing for post launch E P XS E E E

07 Advertisement E j j P E T E 08 Project evaluation S E j E I j E E

09 Signage of the project S j j E E

Appendix C

Work Breakdown table below

# Milestone Date 01 Project kick off 15/12/2013

02 Research and Quotation sign off 17/01/2014

03 Identification and Contracts Agreement sign off 25/02/2014

04 Contract works sign off 31/03/2014

05 Receiving and Installation, testing sign off 21/05/2014

06 Personnel / staffing for post launch sign off 03/06/2014 07 Advertisement sign off 18/06/2014

08 Project evaluation 20/07/2014

09 Signage of the project ( end date) 08/08/2014

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Code Task Durations (no sat and Sunday)

Dependency Skills Responsibility Cost

1.0 Research, Plan and contract

1.1 Identify, quote and receive measurements of Recording Equipment

6 hours none Sound Engineering consultation

Project team member (stakeholder)

Consultation cost $600 Project Team Members – No Payment

1.2 Identify, quote and receive measurements of musical instruments

4 hours 1.1 Musical Expertise Project team member Consultation cost $500 Project Team Members – No Payment

1.3 Identify, quote and receive measurements of furniture

1 day 1.2 Communication Project team member No cost

1.4 Ordering quoted Materials 1 day 1.3 Communication Project team member No cost

1.5 Identify and book Studio room Designer

1 day 1.4 Communication Project team member No Cost

1.6 Get approval (Project Team) 2 hour 1.8 Communication Project team Member Shareholders [no pay]

2.0 Identification and Contracts Agreement

2.1 Identify and contact a studio designer

4 days 1.6 Consultation Project Team Member No cost

2.2 Identify and contract carpet layer

4 day 2.1 Communication Project team member No cost

2.3 Identify and contract Carpenters 3 days 2.2 Communication Project team No cost

2.4 Identify and contract electrician 3 days 2.3 Communication Project team member No cost

2.5 Identify and contract sound engineer

2 days 2.4 Communication Project team member No cost

2.6 Get approval (project team) 2 days 2.5 Communication Project team No cost

3.0 Contract work

3.1 Draft a floor plan 1 week 2.6 CAD, drafting Studio Designer $ 3,300.00

3.2 Install wiring 3 weeks 3.1 Electrical experience Electrician $9,000

3.3 Test installed wires 3 days 3.2 Electrical experience Electrician

3.4 Receive and lay carpet

1 week 2.3 Carpet laying Carpet Layers $ 7,500 (Inclusive package Instalment cost)

3.5 Install equipment boards 3 weeks 3.4 $11,500 (Labour cost inclusive of Equipment board materials used)

3.6 Get approval (Project Team) 2 hours 3.5 Communication Project team No cost

4.0 Receiving and Installation

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4.1 Receive Recording Equipment 3 day 3.6 Delivery services Business retailer Including in the purchasing cost

4.2 Installing recording equipment 3 week 4.1 Electrical and sound engineering experience

Sound and electronic engineers

$9,500

4.3 Testing Recording Equipment 1 day 4.2 Electrical and sound engineering expert

Sound and electronic engineers

4.4 Receive Furniture 4 hours 4.3 Delivery services Business retailer Delivery and placement Included in the purchasing cost

4.5 Place and arrange furniture hours day 4.4 No skills required Labour hire

4.6 Receive musical instruments 1 day 4.5 Delivery services Business retailer Including in the purchasing cost

4.7 Install and store instruments 1 days 4.6 Sound engineering, music experience

Sound Engineer with musical experience

$3,000

4.8 Testing Installed Instruments 1 days 4.7 Sound engineer and music experience

4.9 Get approval (Project Team) 2 hours 4.8 Communication Project team No cost 5.0 Personnel / Staffing for post launch

5.1 Contact agencies / networks to get staff for employment

2 days 4.9 Communication Project team member No cost

5.2 Register and incorporate the new business (ABN)

1 day 5.0 Business operation experience/ Admin

Project team member $750.00

5.3 Develop interview materials 3 days 5.1 Human resource experience / Admin

Project team member No cost

5.4 Contact and invite candidates for interview

1 day 5.2

5.5 Interview sound engineers and admin personnel

2 days 5.3

5.6 Decide up on selection 6 hours 5.4

5.7 Inform successful candidates 4 hours 5.5

5.8 Get approval (Project Team) 2 hours 5.6 Communication Project team No cost 6.0 Advertisement

6.1 Contact advertisement agencies 1 day 5.7 Communication / Journalism

Project member to contact Advert centres such as TVs & Radios, and magazines / newspapers

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6.2 Develop advertisement contents 3 days 6.1 Communication / Journalism

Project team member No cost

6.3 Submit advertisement contents for adds

1 day 6.2 Communication / Journalism

Project team member / Admin

$20,000.00 (not incorporated into project cost –administrative expense)

6.4 Launch business 1 day 6.3 Communication Project team members $4,000 for celebration / drinks & Snacks

7.0 Evaluation

7.1 Develop Questionnaires

3 days 6.4 Communication / Admin

Project team members No cost

7.2 Distribute and conduct interviews with individual

1 week 7.1 Communication / Admin

Project team members No cost

7.3 Questionnaires feedback and final analysis

1 week 7.2 Communication / Admin / Operation

Project team members No cost

8.0 Completion and signage off of the project

1 day 7.3 Communication Project Manager and the all project teams

No cost

Appendix D

Gantt chart

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APPENDIX E

PHYSICAL RESOURCE ALLOCATION COST

Recording Equipment

No Equipment Quantity Quality

Unit Price Total Cost Remark

1 Desktop computer 3

2500 $ 7,500.00 Studio XPS 9100

2 Outboard compressor 2

4000 $ 8000.00 Boss BR - 1600CD Digital

3 Speaker monitors 3

399 $ 1,197.00 Behringer B 1030A

4 Digital equalizer 2

2900 $ 5,700.00 Yamaha Equalizer

5 Music workstation 3

5499 $ 15,497.00 MV-9000 Roland

6 Multitrack recorder 1

2500 $ 2,500.00 Avalon VT - 74 SP

7 Recording microphone 30

240 $ 7,200.00 Samson kit 7

8 Ference monitor 3

1000 $ 3,000.00 with frequence response

9 Recording ear-phone 30

349 $ 10,470.00 Fostex T50RP - Semi open

10 Amplifier 1

2212 $ 2,212.00 Crown XS 1200 Power

11 Desktop computer 6

4000 $ 24,000.00 recording special

12 Mixing console 3 Digital

10000 $ 30,000.00 Tascam DM3200 48 Channel

Total $ 117,276.00

Musical Instrument

No Instrument Quantity Quality Unit Price Total Cost Remark

1 Jazz drum kit 1

$ 3,999.00 $ 3,999.00 Tama Star classic Acoustic

2 Electronic drum kit 1

$ 11,999.00 $ 11,999.00 Roland TD - 20KXS V-Drum

3 Electric guitar 4

$ 2,799.00 $ 11,196.00 Yamaha SG 2000

4 Acoustic guitar 3

$ 1,599.00 $ 4,797.00 Baden D-Style Mahogany

5 Bass guitar 3

$ 4,995.00 $ 14,985.00 Ibanez RGA 4202

6 Electroni keyboard 3

$ 3,999.00 $ 11,997.00 Roland RD 700 GX

7 Grand piano 1

$ 14,000.00 $ 14,000.00 Kawai GM 10K

8 Saxophone 2

$ 2,930.00 $ 5,860.00 Yamaha YTS 275

9 Trumpet 3

$ 1,299.00 $ 3,897.00 King 601 Intermediate

10 Bongos 1

$ 650.00 $ 650.00 Meinl FWB 400

13 Violin 4

$ 1,395.00 $ 5,480.00 Arts Music AM 300

14 Flute 2

$ 899.00 $ 1,798.00 Blessing BLB 101 S

15 Tuba 4

$ 3,299.00 $ 14,396.00 Besson BE 1077 -2

16 Tambourine 2

$ 150.00 $ 300.00 Meinl TMT 2B ABS Plastic

17 Guitar amplifier 3

$ 1,299.00 $ 3,897.00 Peavey VYPYR Tube 60 60w

18 Harmonica 3

$ 75.00 $ 2255.00 Hohner 562A Pro

19 Trombone 3

$ 4,295.00 $ 12,885.00 Conn 52H Professional

Total $ 124,391.00

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Appendix F

Risk Assessment (Contingency Plan)

Legend

I = Impact on cost, schedule or performance H = High

P = Probability of occurring M = Medium

L = Low

Risk Impact

Probability Risk rating

Treatment Plan

Internal risks

Risk of materials getting damaged during installation and transportation process

M M L Amount of $40,000 set aside for any emergency or unforseen event. This can be used to cover the damaged on material; However, complete care will be taken during installations

Work taking longer than expected Resulting contractors changing their rating cost per days or hours

H L M Negotiations with many contractors have been put in place. Agreements signed and documented to guarantee commitment to the project execution

Specialist and other contractors failing to turn up for the job allocated to them

H L L A reserve list of contracting firms with specialist for the job ready to carry out tasks put in place before project kicks off

External risks

Suppliers delivering products late or failing to deliver at all

H L M Tracking system put in place to monitor supplies delivery in case of failure to deliver. Communication with the retailers to assure timely deliverance of all materials is punctual. List of other suppliers identified.

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Appendix G

Questionnaires Form

NO. # Questions are formed to help gather evaluation responses:

1. Is the studio location suitable for the target market? 2. Are facilities of the recording studio good enough to provide customer

with best services of their expectation? 3. Did the project implementation meet the goal and objectives of the

BMRS project? 4. Were the human and physical resources allocated wisely to meet to

demand of the project? 5. Did the contractors hired to construct and design the studio stick to the

strict standards and requirements set by project managers and execute their tasks successfully?

6. Did the project completion end at the expected timeline?

7. Does the outcome of the project meet the Australia and world music industry standard?

8. How was the role of project management in the whole project period?

9. Is the project generally a success?

10. Was there any incidences recording during the project execution? 11. Was the project within the budgeted allocation cost?

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Assessment Feedback

School of Management

INFS 2022 (2013) - Project Management: Principles and Strategies

Assignment 3: Project Proposal (2000 Word limit) 50 %

The Graduate qualities being assessed by this assignment are: Demonstration and application of a body of knowledge about project management skills and, in particular, group project report (GQ 1, 32.5%) that supports the use of a decision making model and critical thinking for problem solving (GQ3 & 5, 55%) that is clearly communicated in an appropriately structured project proposal writing style (GQ6, 12.5%).

Key components of this assignment Y/N/? Comments

1. Content

1.1 Has the project and the business environment been

analysed critically?

1.2 Are the key objectives related to the project scope?

1.3 Is there a clear description of project assumptions?

1.4 Is there a critical reflection of the project boundaries?

1.5 Is there a logical analysis of the project life cycle?

1.6 Has the resources of the project been logically

scheduled?

1.7 Has the work breakdown structure of the project been

completed applying a logical order of tasks and activities?

1.8 Are the responsibilities aligned with the tasks, activities and

duration of project?

1.9 Has the network diagram been completed using the activity-

in-the-box format?

1.10 Is there an accurate Critical path?

1.11 Has the project budget been addressed appropriable?

1.12 Is there a critical and factual risk assessment?

2. Language

2.1 Principles of effective project writing

2.2 Correct grammar

2.3 Clear project scope

2.4 Coherent and comprehensible

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3. Structure

3.1 Executive summary

3.2 Project Background/Overview

3.3 Project Scope

3.4 Project Objectives

3.5 Discussion

3.6 Approach and methodology

3.7 Resources

3.8 Risk

3.9 Recommendation/Conclusion writing

3.10 Appendices:

The WBS

Critical Path

Schedule: Time plan - beginning, middle, end. A Gantt chart is also expected

Responsibility matrix

Risk Plan

Project Assumption

Grade