University of Hawaii at Manoa - Office of the Vice...

DT 4106

Office of the Vice Chancellor for Academic Affairs

UNIVERSITY of HAWAIiI'

MANOA

RECEIVED

'11 JUN -8 P 1 :28

MEMORANDUM MANOA CHANCELLOFfS

OFFICE

TO:

FROM:

Virginia S. Hinshaw Chancellor

., .... " Reed Dasenbrock l? eo,......,...L.----Vice Chancellor for Academic Affairs

June 6, 2011

SUBJECT: Reorganization Proposal for the Office of the Vice Chancellor for Academic Affairs

SPECIFIC ACTION REQUESTED: We request your approval of the reorganization of the Office of the Vice Chancellor for Academic Affairs.

RECOMMENDED EFFECTIVE DATE: Effective upon approval.

ADDITIONAL COST: No additional costs are associated with this request.

PURPOSE: The purpose of this reorganization is to better meet the future goals and direction of the Office of the Vice Chancellor for Academic Affairs and to formally reflect the current working relationships within the Office.

BACKGROUND: Pursuant to Administrative Procedure A3.101 University of Hawai'i Organizational and Functional Changes dated March 2008, reorganizations that:

a) do not have an impact on BOR policy and/or laws; b) do not create, eliminate, or significantly change responsibilities of programs

reporting directly to the Board or President; c) do not incur Significant additional expenses; or d) do not have significant programmatic impact on the University may be approved under delegated authority by the Chancellor for reorganizations that are two (2) supervisory levels below (APM A3.101, Section 3b).

This reorganization proposal has been reviewed and discussed with appropriate units and staff members. The details of the reorganization are outlined in the attached

. 2500 Campus Road, haw,,!' hid 201) Honolulu, Hawai'j 96322

Telephone: (!JOB} tl)6~8447 Fax; (80B) 956·7115

An Equal Opportumty/Affinnative Actlon InstiluLon

Executive Summary and Narrative proposal.

ACTION RECOMMENDED: It is recommended that the attached reorganization proposal for the Office of the Vice Chancellor for Academic Affairs be approved and to be effective upon approval.

Should you have any questions, please contact me at 956-8447 or at [email protected].

Attachments: 1. Executive Summary 2. Narrative 3. Allocated and Authorized BJ/BT Positions Impacted by the Reorganization 4. Current Organizational Charts and Functional Statements 5. Proposed Organizational Charts and Functional Statements 6. Copies of letter UHPA (no responses from other campus groups, other unions)

Go~ DISAPPROVED:

C)' 2 > - ( I Date

c: Krystyna Aune, Interim Associate Vice Chancellor for Academic Affairs Ronald Cambra, Assistant Vice Chancellor for Undergraduate Education Myrtle Yamada, OVCAA Program Officer Kathleen Tagaca, OVCAA Administrative Officer Jan Costa, Undergraduate Education Administrative Officer

Attachment 1

EXECUTIVE SUMMARY

Reorganization Proposal Office of the Vice Chancellor for Academic Affairs

University of Hawai'i at Manoa

Executive Summary

Instructions: Complete each section below and clearly indicate "None" or "NIP>:' where appropriate.

I. Purpose: Explain the purpose of this reorganization and the anticipated overall impact. The Vice Chancellor has been in office since April 2009 and during this period the organizational structure has been re-evaluated and working relationships and functions reassessed. The purpose of this reorganization is to better meet the future goals and direction of the Office of the Vice Chancellor for Academic Affairs (OVCAA) and to formally reflect the current working relationships within OVCAA.

II. Major Elements of the Proposal: Explain or list the key changes being proposed in this reorganization relative to purpose and results. The following is proposed: A) Move the reporting line of IT Specialist, PBA, #78914 from OVCAA to the Manoa

Institutional Research Office (MIRO). This will formally reflect current workflow as the pOSition works closely with MIRO as it expands to better serve the Manoa campus.

B) Move the reporting line of the General Education Office and the Manoa Writing Program from Undergraduate Education to report directly to OVCAA. This will formally reflect current workflow and enhance efficiency and effectiveness of both these offices which work more closely with the Vice Chancellor, #89104.

a. Move Secretary II, SR 14, #42309, Educational SpeCialist, PBB, #80836 and #81997 from the Manoa Writing Program to the General Education Office. The pOSitions support both the General Education Office and the Manoa Writing Program, however, the primary supervisor will be the General Education Office Director.

b. Professor, 15, #83124, under the Manoa Writing Program is currently vacant. Previously, position supervised #42309, #80836, and #81997 in its capacity as Director of both the Manoa Writing Program and the General Education Office, Since it was vacated, two Directors were hired to head the programs. The Position description will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

C) Move the reporting line of the Office of Faculty Development and Academic Support from the Academic Personnel Office to report directly to OVCAA, This will formally reflect current workflow.

a. Move Specialist, 85, #83597. 1.00 FTE from the Center for Instructional Support to the Center for Teaching Excellence and will report to the Director. The duties

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of the position have evolved over the years to where its functions are more aligned with the Center for Teaching Excellence, The position description will be updated to delete supervisory responsibilities, Positions #81678, #81012, #80723, #81344, #80687, and #80688 will report directly to the Director.

D) Move the reporting line of the Assessment Office from the Academic Personnel Office to report directly to OVCAA. This will formally reflect current workflow as the program works closely with the Associate Vice Chancellor for Academic Affairs, #89169.

E) Create a Director position to oversee and lead the Manoa Institutional Research Office (MIRO) as it expands to better serve the Manoa campus.

F) Move the reporting line of Administrative Officer, PBB, #78229 from the Office of Finance and Accounting under the Office of the Vice Chancellor for Administration, Finance, and Operations to report directly to the Vice Chancellor for Academic Affairs, #89104, OVCAA is the only Vice Chancellor's office that does not have a dedicated Administrative Officer position. This transfer will formally reflect current workflow and allow OVCAA to better manage the financial aspects of the office and the Manoa campus.

III. Resource Impact: Explain the resources impacted as a result of this reorganization, If there is no impact, reflect "None" for each category as appropriate. A. Budget

1, What is the estimated cost of the reorg? The additional cost will be the MIRO Director that will be established, estimated at $83,000,

2. Are additional funds needed? No, If so, how will the cost of the reorg be funded? Funding for the MIRO Director will come from the existing operating budget.

3. Will the reorg result in cost savings or be cost neutral? It will be cost neutral. B. Operational

1. What is the overall impact on faculty and staffing responsibilities, if any? There should be little to no impact on OVCAA faculty and staffing responsibilities because current operations are managed as proposed.

2, Will additional faculty/support personnel be required? Yes. The establishment of the MIRO Director will formally reflect a position to oversee the office. Currently a program officer in the OVCAA is assigned its duties If so, what is the plan to obtain the additional facuHy/staffing to successfully implement the reorganization? A position count will be requested from the Chancellor's pool and a memo to request for exception to hire will be prepared for the Chancellor's approval.

3. Will there be a reduction in faculty/staff? No. If so, what steps are planned or have been taken to ensure proper consultation? N/A.

4. Identify faculty/staff positions impacted by the anticipated changes, F = Position filled V= Position vacant Office of the Vica Chancellor for Academic Affairs IT Specialist, PBA, #78914 (F) -

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Position will be moved to the Manoa Institutional Research Office. Change in supervisor from the Vice Chancellor for Academic Affairs, #89104 (F) to the MIRO Director (V),

Administrative Officer, PBB, #78229 (F) -It is proposed that this position be moved from the Office of Finance and Accounting under the Office of the Vice Chancellor for Administration, Finance, and Operations (OVCAFO) to OVCAA. Change in supervisor from the Administrative Officer, #77303 (F) in the Office of Finance and Accounting to the Vice Chancellor for Academic Affairs, #89104 (F),

General Education Office It is proposed that the reporting line for this Office be moved from Undergraduate Education to the Office of the Vice Chancellor for Academic Affairs. Director, 14, appointed from a faculty position (F), General Education Office, Position is appointed at 0.75FTE however entire 1,00FTE position count remains at homebase college -

Change in supervisor from the Assistant Vice Chancellor for Undergraduate Education, #89010 (F) to the Vice Chancellor for Academic Affairs, #89104 (F),

Manoa Writing Program (MWP) It is proposed that the reporting line for this Office be moved from Undergraduate Education to the Office of the Vice Chancellor for Academic Affairs. Director, 14, appOinted from a faculty position (F), MWP, Position is appointed at 0,50FTE however entire 1.00FTE position count remains at home-base college -

Change in supervisor from the Assistant Vice Chancellor for Undergraduate Education, #89010 (F) to the Vice Chancellor for Academic Affairs, #89104 (F).

Professor, 15, #83124 (V)-Change in supervisor from the Assistant Vice Chancellor for Undergraduate Education. #89010 (F) to the Director appointed from faculty position (F). MWP. The Position description will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

Secretary II, SR14, #42309 (F) -Position will move from MWP to the General Education Office. There will be a change in supervisor from Professor, 15, #83124 (MWP) to the Director appointed from faculty position (Fl, General Education Office.

Educational Specialist. PBB, #80836 (V), #81997 (F)-Both pOsitions will move from MWP to the General Education Office. There will be a change in supervisor from Professor, 15, #83124 (MWP) to the Director appointed from faculty position (Fl. General Education Office.

Office of Faculty Development and Academic Support (OFDAS) It is proposed that the reporting line for this Office be moved from the Academic Personnel Office to the Office of the Vice Chancellor for Academic Affairs, Director, appointed from a faculty position (V). OFDAS -

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Change in supervisor from the Assistant Vice Chancellor for Academic Personnel, #89214 (F) to the Vice Chancellor for Academic Affairs, #89104 (F).

Secretary III, SR16, #14349 (F)-Position will continue to report to the OFDAS Director (V). No change in reporting structure.

Specialist, S5, #86264 (F) -Position will continue to report to the OFDAS Director (V). No change in reporting structure.

Secretary I, SR12, #39793 (F)-Position will continue to report to Specialist, S5, #86264 (Fl. No change in reporting structure.

Specialist, S5, #83597 (F) -Move position and FTE from the Center for Instructional Support to the Center for Teaching Excellence. The duties of the position have evolved over the years to where its functions are more aligned with the Center for Teaching Excellence. Position will continue to report to the OFDAS Director (V). Position description will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

Educational Specialist, PBB, #81678 (F) -Change in supervisor from Specialist, S5, #83597 to the OFDAS Director fY).

Electronic TechniCian, PBA, #81012, #80723, #81344 (F)-Change in supervisor from Specialist, S5, #83597 to the OFDAS Director fY}.

Graphic Artist, PBB, #80687, #80688 (F) -Change in supervisor from Specialist, S5, #83597 to the OFDAS Director (V).

M~noa Institutional Research Office (MIRO) Institutional Analyst, PBB, #78322 (F), MIRO -

Change in supervisor from the Vice Chancellor for Academic Affairs, #89104 (F) to the MIRO Director (V). Position description will be updated to delete supervisory responsibility for Institutional Analyst, PBB, and Secretary positions approved in 2/17/2005 reorganization, both vacant. The MIRO Director will have the responsibility to supervise these positions.

Institutional Analyst, PBB, #80910 (F), MIRO-Change in supervisor from the Vice Chancellor for Academic Affairs, #89104 (F) to the MIRO Director fY}.

Assessment Office It is proposed that the reporting line for this Office be moved from the Academic Personnel Office to the Office of the Vice Chancellor for Academic Affairs. Director, appointed from a faculty position (V), Assessment Office -


Assistant Specialist, #70143 (F), #70144 (F)-

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C, Space

Position will continue to report to Assessment Director (V), No change in reporting structure,

1, Will additional space outside own resources/allocations be required? No, If so, has the Vice Chancellor for Administration, Finance, and Operations (VCAFO) or designee been consulted? N/A

IV. Consultation: Explain or list the individuals and groups consulted and the key comments/feedback received. All programs involved have been notified and are aware of the changes, The affected Assistant and Associate Vice Chancellors were consulted on the proposal and were integral to the process. The VC for Administration, Finance, and Operations highly recommended the move of the Administrative Officer to OVCAA, The feedback from the executive team as well as those from their units was supportive and positive of the proposed changes.

V. Implementation: Explain when and how this reorganization will be implemented. Identify anticipated effective date, The reorganization will be implemented upon approval and should be seamless as it is how the office currently functions,

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Attachment 2

NARRATIVE

Reorganization Proposal Office of the Vice Chancellor for Academic Affairs

University of Hawai'i at Manoa

Narrative

Instructions: Complete each section below and clearly indicate "None' or "N/A" where appropriate.

I. INTRODUCTION: A. Provide an overview of the College/School/Department and a snapshot outlining the

current situation ofthe unit(s} involved in the reorganization. The Office of the Vice Chancellor for Academic Affairs (OVCAA) has leadership responsibilities for the planning, direction, development, coordination, and management of academic programs for the University of Hawai'i at Manoa. It currently oversees all schools and colleges (except the John A. Burns School of Medicine, the William S. Richardson School of Law, and the School of Ocean and Earth Science and Technology) and six academic support units.

OVCAA Current Operations Undergraduate Education

General Education Office Manoa Writing Program

International & Exchange Programs Academic Personnel

Office of Faculty Development and Academic Support

Assessment Office Miinoalnslitutional Research UH Press Library Schools & Colleges

OVCAA Proposed Operations Undergraduate Education

International & Exchange Programs Academic Personnel

Miinoa institutional Research UH Press Library Schools & Colleges Office of Faculty Development and

Academic Support Assessment Office General Education Office Manoa Writing Program

B. Specify the objectives/goals of the new/restructured unites} involved in the reorganization. The objective of the reorganization is to better meet the future goals and direction of the Office of the Vice Chancellor for Academic Affairs and to formally reflect the current working relationships within the Office.

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II. RATIONALE FOR THE REORGANIZATION: A. Provide background and relevant historical information.

Since a permanent Vice Chancellor was appointed in April 2009, there have been three reorganizations that affected OVCAA: 1} Move of the Native Hawaiian Academic Services Office to the School of Hawaiian Knowledge; 2} Move of Enrollment Management to the Office of the Vice Chancellor for Students; and 3} Move of the Academy for Creative Media to Arts and Humanities. The Vice Chancellor has been in office for almost two years and the organizational structure has been re-evaluated and working relationships and functions re-assessed to better reflect the goals and the future direction of the Office.

B. Provide a detailed explanation of the conditions and/or factors prompting the proposed reorganization and how they will be addressed by the reorganization. Explain why the current organization is inadequate and whether the reorg is consistent with the University's strategic, program, and financial plans. The current organizational chart is not consistent with how the office actually operates. This proposal will accurately reflect the current workflow of OVCAA.

C. Explain other alternatives explored. None.

D. Explain how the proposed changes will affect current relationships and workflows, including impact on services and relations with other University segments. The proposed changes reflect OVCAA's present working operations so it will have little effect on services and relations with other University segments.

E. List the groups that will be impacted by the reorganization and indicate whether they have been informed/consulted. The Office of the Vice Chancellor for Academic Affairs faculty and staff have been consulted. There should be little to no impact to other University groups.

F. Outline the benefits that will be achieved by the reorganization, including efficiencies and service improvements. Explain whether the supervisor/subordinate reporting relationships are properly identified and whether the reorganization will minimize confusion over authority, roles, and responsibilities. This reorganization properly reflects current working relationships and operations within OVCAA.

III. IMPACT ON RESOURCES AND THE UNIVERSITY Provide a detailed description of the resource requirements and the programmatic impacts of the reorganization on the University.

A. Impact on budget resources: 1. What is the estimated cost of the reorg? None.

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2. Are additional funds needed? No. If so, how will the cost of the reorg be funded? The new MIRO Director position will funded from the existing operating budget.

3. Will the reorg result in cost savings or be cost neutral? It will be cost neutral.

B. Impact on operational resources: 1. What is the overall impact on faculty and staffing responsibilities, if any? Explain

reasons for the anticipated changes/relocation/reassignmenlletc. The proposed changes reflect the current operations and management of the OVCM programs. There is no impact on faculty and staffing responsibilities.

2. Will additional faculty/support personnel be required? Yes. If so, what is the plan to obtain the additional faculty/staffing to successfully implement the reorganization? A position count will be requested from the Chancellor's pool and a memo to request for exception to hire will be prepared for the Chancellor's approval. What is the impact of the increase? The establishment of the MIRO Director will formally reflect a position to oversee the program. Currently a program officer in the OVCM is assigned its duties. Funding for the Director will come from the existing budget.

3. Will there be a reduction in faculty/staff? No. If so, what steps are planned or have been taken to ensure proper consultation? What is the impact of the reduction? N/A.

4. Identify the positions impacted by position number, classification title, and anticipated changes. F = Position filled V= Position vacant Office of the Vice Chancellor for Academic Affairs IT SpecialiSt, PBA, #78914 (F) -

Position will be moved to the Manoa Institutional Research Office. Change in supervisor from the Vice Chancellor for Academic Affairs, #89104 (F) to the MIRO Director (V).

Administrative Officer, PBB, #78229 (F) -It is proposed that this position be moved from the Office of Finance and Accounting under the Office of the Vice Chancellor for Administration, Finance, and Operations (OVCAFO) to OVCM. Change in supervisor from the Administrative Officer, #77303 (Fl in the Office of Finance and Accounting to the Vice Chancellor for Academic Affairs, #89104 (Fl.

General Education Office It is proposed that the reporting line for this Office be moved from Undergraduate Education to the Office of the Vice Chancellor for Academic Affairs. Director, 14, appointed from a faculty position (Fl, General Education Office. Position is appointed at 0.75FTE however entire 1.00FTE position count remains at home-base college -

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Manoa Writing Program (MWP) It is proposed that the reporting line for this Office be moved from Undergraduate Education to the Office of the Vice Chancellor for Academic Affairs. Director, 14, appointed from a faculty position (F), MWP. Position is appointed at 0.50FTE however entire 1.00FTE position count remains at home-base college-


Professor, 15, #83124 (V)-Change in supervisor from the Assistant Vice Chancellor for Undergraduate Education, #89010 (F) to the Director appointed from faculty position (F), MWP. The Position description will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

Secretary II, SR14, #42309 (F)-Position will move from MWP to the General Education Office. There will be a change in supervisor from Professor, 15, #83124 (MWP) to the Director apPointed from faculty position (F), General Education Office.

Educational Specialist, PBB, #80836 (V), #81997 (F) -Both positions will move from MWP to the General Education Office. There will be a change in supervisor from Professor, 15, #83124 (MWP) to the Director appointed from faculty position (F), General Education Office.

Office of Faculty Development and Academic Support (OFDAS) It is proposed that the reporting line for this Office be moved from the Academic Personnel Office to the Office of the Vice Chancellor for Academic Affairs. Director, appointed from a faculty position (V), OFDAS -

Change in supervisor from the Assistant Vice Chancellor for Academic Personnel, #89214 (F) to the Vice Chancellor for Academic Affairs, #89104 (F). The position classification for position #89214 will be updated upon approval of the reorganization proposal.

Secretary III, SR16, #14349 (F)-Position will continue to report to the OFDAS Director (V). No change in reporting structure.

Specialist, S5, #86264 (F) -Position will continue to report to the OFDAS Director (V). No change in reporting structure.

Secretary I, SR12, #39793 (F) -Position will continue to report to Specialist, S5, #86264 (F). No change in reporting structure.

Specialist, S5, #83597 (F) -Move position and FTE from the Center for Instructional Support to the Center for Teaching Excellence. The duties of the position have evolved

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over the years to where its functions are more aligned with the Center for Teaching Excellence. Position will continue to report to the OFDAS Director (V). Position description will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

Educational Specialist, PBB, #81678 (F) -Change in supervisor from Specialist, S5, #83597 to the OFDAS Director (V).

Electronic Technician, PBA, #81012, #80723, #81344 (F)-Change in supervisor from Specialist, S5, #83597 to the OFDAS Director (V).

Graphic Artist, PBB, #80687, #80688 (F) -Change in supervisor from Specialist, S5, #83597 to the OFDAS Director (V).

Manoa Institutional Research Office (MIRO) Institutional Analyst, PBB, #78322 (F), MIRO -

Change in supervisor from the Vice Chancellor for Academic Affairs, #89104 (F) to the MIRO Director (V). Position description will be updated to delete supervisory responsibility for Institutional Analyst, PBB, and Secretary positions approved in 2/17/2005 reorganization, both vacant. The MIRO Director will have the responsibility to supervise these pOSitions.

Institutional Analyst, PBB, #80910 (F), MIRO -Change in supervisor from the Vice Chancellor for Academic Affairs, #89104 (F) to the MI RO Director (V).

Assessment Office It is proposed that the reporting line for this Office be moved from the Academic Personnel Office to the Office of the Vice Chancellor for Academic Affairs. Director, appointed from a faculty position (V), Assessment Office -


Assistant Specialist, #70143, #70144 (F) -Position will continue to report to Assessment Director (V). No change in reporting structure.

5. Will there be changes to supervisory/subordinate ralationships? Yes. If so, identify the impact. Will the changes streamline operations, reduce supervisory span of control, etc.? The IT Specialist, PBA, #78914 will move from OVCAA to the Manoa Institutional Research Office (MIRO). This will formally reflect current workflow as the position works closely with MIRO as it expands to better serve the Manoa campus. The reporting line of Administrative Officer, PBB, #78229 will move from the Office of Finance and Accounting under the Office of the Vice Chancellor for Administration, Finance, and Operations to report directly to the Vice Chancellor for Academic Affairs, #89104. OVCAA is the only Vice Chancellor's office that does not have a dedicated Administrative Officer position. This transfer will formally reflect

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current workflow and allow OVCAA to better manage the financial aspects of the office and the Manoa campus.

The General Education Office and the Manoa Writing Program both currently report to the Assistant Vice Chancellor for Undergraduate Education. The proposed reorganization will have them report directly to the Vice Chancellor for Academic Affairs. With the retirement of the GenEd/MWP Director (#83124), both the Manoa Faculty Senate Executive Committee and VCAA determined the Director position be split and each program would have its own Director at a specific percentage below 1.00FTE. In doing so, the primary supervisor became the General Education Director since the position was appointed at a greater 0.75FTE (MWP Director appointed at 0.50FTE). Therefore, the support positions (Secretary II, SR14, #42309; Educational SpeCialist, PSS, #80836 and #81997) currently in the Manoa Writing Program will be moved to the General Education Office where the primary supervisor is the General Education Office Director. They will continue to support both Offices. There will be no impact to the units since this is currently how the programs operate. The position description for #83124 will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

A Director will be created in the Manoa Institutional Research Office to oversee and lead the office. Leadership is required to properly develop the Office as it expands to better serve the Manoa campus. MIRO currently has 2.00FTE Institutional Analysts (#78322, #80910) and this proposal also moves a 1.00FTE IT Specialist (#78914) into the office. Institutional Analyst, PBS, #78322 was updated to delete supervisory responsibility for vacant positions Institutional Analyst, PBB. and Secretary. #78322 was initially created at a PBC level, however, when the position was re-described to a PBB, the supervisory duties for these positions were deleted. There will be no impact to the unit since this is currently how the program operates. A program officer in OVCAA is currently assigned to oversee this office.

The Office of Faculty Development and Academic Support currently reports to the Assistant Vice Chancellor for Academic Personnel. The proposed reorganization will have it report directly to the Associate Vice Chancellor for Academic Affairs.

Within OFDAS, the tOOFTE Specialist, S5, #83597 in the Center for Instructional Support will be moved to the Center for Teaching Excellence. The position's function has evolved over the years to incorporate duties in CTE and has gradually phased out its CIS functions. There will be no impact by this change since this is currently how the program operates. The position description will be modified to delete supervisory responsibility upon approval of the reorganization proposal.

The Assessment Office currently reports to the Assistant Vice Chancellor for Academic Personnel. The proposed reorganization will have it report directly to the

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Associate Vice Chancellor for Academic Affairs. The unit is being moved intact and there will be no impact to the unit since this is currently how the program operates.

C. Impact on space resources: 1. Will additional space outside own resources/allocations be required? No. 2. If so, has the Vice Chancellor for Administration, Finance, and Operations {VCAFO}

or designee been consulted? N/A.

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Attachment 3

UHM ATTACHMENT 3 -

ALLOCATED AND AUTHORIZED

BJ/BT POSITIONS IMPACTED BY

THE REORGANIZATION

Program Title:

Item No.

1

2 3 4

5 6 7

6

9 10

11

12

13 14 15 16 17

18

19

20

21

22

Chart No.{s)

II

II·A

II·A·1

II·M II·A·1

II·A·1

II·C

1I-C·1

1I-C·1 II-C·l

11-C·1

II·C ....

II·C .... II·C·l

II·C·1

II·C·1 1I-C-2

II·C·2 11·0 11·0 V·A

UHM Attachment 3

University of Hawai'j at Manoa Allocated and Authorized BJ/BT Positions Impacted by the Reorganization


Affected Position No.(s)

76914 (F)

84563 IF)

83124M 42309 IF)

60836M

81997 IF) 79191 IF)

14349 IF)

86264 (F)

39793 (F) 83597 (V)

81678 (F)

81012 (F)

60723 (F)

61344 (F)

60687 (F)

80686 (F)

70143 (F) 70144 (F)

76322 (F)

80910 (F) 78229 (F)

Classification/Organizational/Functional Change Identify whether position is vacant (V) or filled (F)

From: To:

Olc 01 the VC lor Academic Affairs Manoa Institutional Research (Chart II) (Chart 11·0) 1.00 FTE Junior SpeciaUst (98570F)

Basis for Change/ Impact on Position

Reorganization

Reallocation 7130110 Undergraduate Education (Chart 11-A.1) Manoa Writing Program (Chart II.H) Reorganization 1 General Education [Ice (Chart II.G) 1 .SOFTE Human Res SplPersonnel Ofcr .75FTE Human Res SplPorsonnel Oler To be In line with BJ·1

Ofc of Faculty Development and Academic suppor (Chart II·C·1)

Conter for Instructional Support (Chart 1I-C·1)

Ofc of Faculty Development and Academic Support (Chart II·F)

! Center for reaching Excellence (Chart II·F) Center lor Instructional Support (C hart II·F)

1 Assessment Office (Chart II·C·2) Aasessment Offlco (Chart II·El

Aasessment Office (Chart II·C·2) Aasessment Office (Chart II·E)

Change in supervisor from VCAA to MIRO Director Change In supervisor from VCAA to MIRO Director

Ofc 01 the VC for Admin, Finance & Ole of the VC for Academic Affairs I"erations IChart V-A' (Chart III

Table Reorganization

Kat Tagaca, Administrative Officer 06/06/2011 x66391 Administrator's Signature, Name and Title

HR Review OFA Review

x x

Date Telephone Number

Attachment 4

CURRENT

ORGANIZATIONAL CHARTS

AND

FUNCTIONAL STATEMENTS

CHART UPDATED

B ... - J CHANCELLOR

UNIVERSITY OF HAWAII AT MANOA

I OFFtCE OF me VICE CHANCELLOR FOR ACADEMIC AFFAIRS

Org Code: MAVCAA

Vice ChancellO'l"for Academic Affairs. #89104 '''' Admin~ & Fiscal Support Specialist, paA, #78429 '.00 Assoeiat& Vic9 Chancellorfoc Academic Maim, #5S16S '.00

Secretary Ill, SR-~6, #12072 '''' Academic Program O!ficoc, #S9OOS 1.00 Academic Program O!ficar, #SS434 1.00 Institutional Analyst, PBB, #77 4fJ? 1.00 InstIMionai Support, PBB, #79166 1.00 IT Specialist. PBA, #78914 1.00

SWte of Hawaii University of Hawaii

lJniV9rsity of Hawaii at Manoa OFFICE OF THe VICE CHANCEL-LOR

FORACADEMtcAFFAIRS

P<»;ition Organization Chart Chart II

GENERAl.. FUND FTE: 9.00 GRANO TOTAL GENERAL FUNDS FTE: 71:1.75

UNOERQRADUATEEDUCAnoN INTERNATIONAL & EXCHANGE ACADEMIC PERSONNEL MANOA IHS'TlT\)"flOHAL Oro Code: MAUE PROGRAMS

lCHAFlilJ..A} Org Code: MAlNEX {CHARTlt-B}

SCHOOLS AND COLLEGESt UH PRESS 019 cede: MASCAA Org Code: MAUHPR

(CHARTII-E}

OFFICE RESEARCH Org Code: MAACPL Org Coda: MAJRO

{CHART li-Cl (CHART II-D)

UBRA,RY Otg CI'Xf«;: MADRLB

t Except John A. Bums SeMool 01' Madicine, Wililrun S. Richardson Schoo! of Law. and 1M SChool of Ocean I\II"Id Eillrth SeienC9 and Toehnology

STATEOFHAWAI'I UNIVERSITY OF HAWAI'I

UNIVERSITY OF HAW AI'] AT MANOA OFFICE OF THE CHANCELLOR

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS

FUNCTIONAL STATEMENT

OFFICE OFTHE VICE CHANCELLOR FOR ACADEMIC AFFAIRS - Org Code: MAVCAA

The OVCAA has leadership responsibilities for the planning, direction, development, coordination. and management of the academic programs of the University ofHawai'j at Manoa The Viee Chaneellor ror Aeademie Affairs (VCAA) serves as the ehiefaeademie officer of the campus and the principal policy advisor to the Chaneellor on academic matters. The following schools and colleges report to the Vice Chaneellor: School of Architeeture, College of Arts and Humanities, Shidler College of Business, College of Edueation, College of Engineering, Hawai'inuikea Sehool of Hawaiian Knowledge, College of Language, Linguistics and Literature, College of Natural Seiences, School of Nursing and Dental Hygiene, Outreach College, Sebool of Pacific and Asian Studies, College of Social Seiences, Myron B. Thompson School of Social Work, Sehool ofTmvellndustry Management, and College of Tropical Agriculture and Human Resources. In addition. the following academic support units report to the Vice Chaneellor: the Office of Undergraduate Education, the Office orrntemational and Exchange Programs, the Office of Academic Personnel, the Office of Academic Institutional Research, Library Services, and the UH Press.

The VCAA has the authority to develop new academic programs, to review and determine the continuing status of existing programs, to develop and promulgate academic and academic personnel policies for compliance by all academic units, to rule on faculty complaints. grievances, and disciplinary actions on behalf of the Chancellor, and to take actions to improve the academic programs and climale of the campus.

The VCAA works with the Vice Chaneellor for Research and Graduate Education to ensure that the graduate and research programs of the academic units are provided with the best possible support; with the Vice Chancellor for Administration, Finance, and Operations to ensure the responsible allocation and expenditure of financial resources and that the academic programs are well-represented in the media, that personnel actions taken are reasonable and oompHant, that academic programs have access to the best information technology avaHable at the University, and to ensure that physical facilities are adequate for instruetional needs; and with the Vice Chancellor for Students to ensure optimal support of students in the aeademic programs and in the formulation of enrollment management plans and goals,

The Office directs the development of governing policies, the conduct of program planning and assessment, the determination of directions and setting of priorities in response to new opportunities, the formulation of academic goals and objectives, and the allocation. reallocation, and management of academic programs and units. The Office is actively involved in encouraging and developing new academic initiatives. in establishing new undergraduate and graduate programs, in assessing existing academic programs and Units) and in analyzing institutional data regarding academic programs.

The OVCAA has the following responsibilities: • Oversees and coordinates the activities of the academic units and programs through the

aeademic deans and directors; establishes academic standards for instructional programs and scholarly activities.

• Coordinates the academic personnel functions for the campus for faculty and executive employees; serves as Chancellor'S designee for complaints, grievances. and disciplinary actions; participates in formulation of contract proposals and negotiating strategy.

• Provides advice and support for new academic initiatives from the formative phases through the Board of Regents approval and implementation. Conducts internal reviews ofcxisting academic programs, including coordinating termination of existing programs and implementing crunplls~wide assessment program.

• Serves as the campus academic liaison with the WestemAssociation of Schools and ColJeges; maintains oversjght of reviews by specialized Elecred iting agencies.

• Coordinates academic affa:irs ofUHtvt with the University ofHawai'i system including promoting system~wide transfer of courses and degrees, participating in system-wide discussion with senior academie executives, developing system articulation agreements, collaborating with other campuses in establishing programs, policies) strategic plans, and system budgets.

• Plans and directs the undergraduate and graduate commencement ceremonies and other campus-wide academic funetions.

• Directs the development and implementation of progmms tbat make full use of appropriate teebnologies and methods of delivery of educational and academic support services; manages the review and approval of distance delivered programs.

• Assists in the preparation and execution of the UHM budget; advises on poHeies and procedures to redistribute funds and positions; determines resource needs of new programs and recommend plans for securing resources; participates in detennining campus priorities for ClF projects.

• Serves as the campus academic: liaison with the Western Interstate Conunission on Higher Education (WICHE).

CHART UPDATED·

B .. -

ACADEMlC DEVELOP OrgCodo:

Comj'll.lfqr $peQaIist. PSC C¢mpvlet Spec;alist, PaS; CQmpWl( Spec;ali&t, PM;

E~ Specialist Pi

EdI./G & Ac:ad Stipp Bps;

CHANCELLOR UNIVERSrrY OF HAWAlIAT MANOA

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFA!R.S

- - - - - - - - -------

UNDERGRADUATE EDUCATION Org Cod&: MAUE

Ass!mntVice Chancellor, #89010 1.00 59Q'Btery III, SR16, #14364 1,00

- ..

ADMINISTRATIVE SUPPORT Or:g Cmle: MAASUE

I--Administrative Offrcer, paa, #81335

Accoont Qerk III. SR.11"

I &. TECHNOLOGy CAMPUS VVlDE PROGRANlS ruE 0f9 CCCkr MACINP ,. '.00

(CHART 1l-A-1)

,. '.00 G\'l!!'leI"3! Education 0ft'ie1t m 0.00 Manoa Writing Prtipram

.. " 1.00 H~Pfl"log(9m !nten:liscipJin<;lry Studi§ Prognlm

t76349 '.00 MaI'll,,'Nll Advising Cefltt!r PflI'-Heallh I PrQ4.aw Advising: CI'II'rtef First Ye.ar Program Internship Pl'tlgram Sl'!.Jc:kml Support SSNices student Athtsta Acadoo'lle Servil:$!> Servi09 LGIllrnll"lg Program LaarnirJ9 Assislanoo Cot"I.tt»' MilIflO;l Catalog Offioe Aorospaee Studies Military Scienoes

'.00

STATE OF HAWAII UNIVERSITY OF HAWAII

UNNeRSITY OF HAWAII AT NlANOA OFFICE OF THE CHANCELLOR

OFF!CE OF THE VICE CHANCEllOR FOR ACADEMlC AFFIIIRS

UNDERGRADUATE EDUCATION CAMPUS WIDE PROGRAMS

CHARTI!..A.

Genera! Fun(fs: 7.00 FTE

.. New position approved In 02117/05 reorg, posillon numbGr to bG determined

STATE OFHAWAI'I UNIVERSITY OF HAWAI'I

UNIVERSITY OF HAWAI'I AT MANOA OFFICE OF THE CHANCELLOR

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS OFFICE OF UNDERGRADUATE EDUCATION


UNDERGRADUATE EDUCATION Org Code: MAUE

Under the leadership of the Viee Chaneellor for Academic Affairs, the om .. of Undergraduate Education has responsibiHty for the planning, direction, development, coordination, and management of undergraduate programs of the University of Hawai'i at Manoa. It is led by the Assistant Vice Cbancellor of Undergraduate Education and has the following responsibilities:

Manages, reviews, and supports the development of undergraduate programs, eourses, and curricula and the implementation of academic pol icies and goals. Proposes and implements institutional improvement through the collection and analysis of data relevant to undergraduate student learning. Creates Ii distinctive freshman year at Manoa to facilitate students' transition into university life. Insures the consistent application of academic policies and procedures for undergraduates across all colleges and schools, with the assistance of the Academic Procedures Committee and the Council oC Academic Advisors. Conducts continual assessment of the undergraduatc experience in order to initiate appropriate improvements. including developing appropriate linkages between the undergraduate curriculum and co..curriculum, examining the number of large classes. addressing (be unavailability of classes, and creating research opportunities for undergraduatc students. Encouragcs and provides faculty development opportunities to ensure h'Ustained quality in undergraduate education. Supports the implementation ofthe Mllnoa general education requirements. Assists in promoting system-wide transfer of undergraduate courses and degrees, participates in system~wide discussions with !>'enior academic officers, assists in developing system articulation agreements, and facilitates collaboration with other campuses in establishing programs. policies, and strategic plans, Assists the Vice Chancellor for Academic Affairs in developing undergraduate campus enrollment goals. Manages the STAR academic advising system in collaboration with the Vice Chancellor for Academic Affairs. Provides leadership for campus-wide programs. Works closely with the officers of the Associated Students of the University ofHawai'i regarding undergraduate education concerns.

ADMINISTRATIVE SUPPORT Org Code: MAASUE

Provides administrative support for the programs within the Office of the Assistant Vice Cbaneellor for Undergraduate Education, which includes, but is not limited to, fiscal, budget, and personnel administration

ACADEMIC DEVELOPMENT AND TECHNOLOGY - Org Cod.: MADTUE

The Omee of Academic Development and Teclmology work' collaboratively with academic programs and the administration to develop broad technology-based resources, ensuring consistent application of the campus wide strategic vision~ initiatives and academic policies) while adhering rigorously to a management methodology oCknowledge sharing, transparency, and accountability.

Architeeting and directing the development of new teclmology resources that aid in the implementation of Manoa's strategiC initiatives,

Provides technological advice and service to academic programs. heJping to achieve their goals by facilitating improvements in their processes including improving quality of serviee while reducing of eosts and cycle times. Oversees the development and maintenance ofteehnologieal resourees that aid in the retrieval of information from all the University's data systems. Coordinates~ develops, and implements eritieal infrastrueture assurance methodologies Act as the data trustee for all data housed in the STAR systems Provides where possible statewide utilization of innovative technology arehitected within the OVCAA Provides a high level of engagement in the enhancement. support. and training of the deveJoped technoJogy rcsourees.

CHART UPDATED

L~Ul~~:J I .. -2J

L_ GENERAL EDUCATION OFFice Org CQdE/: MAGEN ~

MANOA WRITING PROGRAM Org Code: MAWRIT

Professor, 15, #53124 1.00 Se<:rEItary II, SR14, #42309 1.00 El1Ucational Specialist, PBa

#80836, #81997 2.00 .......................... ::l HONORS PROGR.AM

Org Code: MAH ON

Professor. 1$, #$7431 ,SO , Professor, 15, #S4$G2 .50

Educational SpGC. PBB.#79132 1.00

frll'itrudionaf Faculty: 1.25 #62506 (0.50), #84961 {O.25), ffflS010 (0.25). #85241 (0,25,

Gr.tcfuato Assistant, t#SS312 0.50

INTEROJSCIPLINARY STUDIES PROGRAM Qrg Code: MAlS

Profes$O'f, 15 Secretary I. SR12, #41019 0,50

Instructional F aou!ty 1.00 #436358

Sp~allsl rllculty: 1.00 ""'7Se

- - - -- -- -- ---------

CHANCELLOR UNIVERSITY OF HAWAII AT MANOA I

- - - - - - - - - -------- - --

I OFFICE OF THE VlCE CHANCELLOR FOR ACADEMIC AFFAIRS I I UNDERGRADUATE EDUCATION I

I CAMPUS 'MOE PROGRAMS

J Org Code; MACWP

MANQAADVISING CENTER ST\JOENT ATHLETE ACADEMIC

erg Code: MAMAC SERVICES Org Ctx:Ie: MASAAS

Assistant Specialist #70062 1.00 Specia:~S'! FaC1.l~ 2.00 Chair (appointed from Faculty positions)

tt70158, #70160 Specialist Faculty! 7.50 #70064, #70157, #82079, #82168, #83392, #64175, #86057 (0.50), _7

PRE~HeAL TH f PRE-LAW -Ai)vl-SING-CENTER Graduate Assistant: 1.00

Org Code: M.A.HLAC #700136, #700lST

Assistant Sped~Ust, #70063 1.00 Admin &. Fjscal Supp Spoc., 1.00 PBA, #78343

,-------- ......... _---------

FlRST YEAR PROGRAM ---

01'9 C¢d&: MAFYP SE~CELEARN~GPROGRAM Qrg Code; MASL

Assistat'l1 Specialrst #70156 1.00 Speclafi$t Faculty; 1.00 A$Sislsnt Specialist. #841 n 1.00

#101$5

INTeRNSHIP PROGRAM I

Org Coda: MACWiP SERVlCE LEARNING & HAWAII PACIFIC ISlAAOS CAMPUS COMPACT

N~Funds Org Coder MASlCC

_F_

STUDENT SUPPORT SERVICES Org Code: MAC1NSS

N<ln-Appropriated Funds


WAI! AT MANOA HANCElLOR HANCEllOR FOR

AFFAIRS EDUCATION ROGRAMS

h'\-1

]5FTE

LeARNINGASSISTMCE CENTER-J org Code: MAlAC

Direelor. #88143 1.00 Spec1alisl Faculty,#70159 1.00

- - - - - - - - - ---------

MANOA CATALOG OFFICE Org Cods;: MACAT

Educational Specj~list, PBS, #80612 1.00

------AEROSPACe- i£ruDIEs----

Qrg Cooo: MAAS

Admin & Ffseal Supp Spec. PBA. 1.00 #791$1-

,-----M1LITARY SCIENCES

01'9 CQde: MAMSCI

Sccrotary I~ SR14, #43067 1.00 '--- .........

- Pooding establishment

STATEOFHAWAl'I UNIVERSITY OF HA WAI'I

UNIVERSITY OF HA WAI'I AT MANOA OFFICE OF THE CHANCELLOR

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS OFFICE OF UNDERGRADUATE EDUCATION

CAMPUS-WIDE PROGRAMS (Org Code: MACWP)


These programs have campus-wide academie or support responsibilities and arc not assigned to a eo!lege or sehool. The programs report to the Assistant Vice Chancellor for Undergraduate Edueation.

GENERAL EDUCATION OFFICE - Org Code: MAGEN Works with the General Edueation Committee, a standing committee of the UHM Faculty Senate, and the Senate Executive Committee to implement Geneml Education polieies and procedures. Provides slaff support to the various General Education Committees and Boards. Develops. supports, and maintains website for the General Education Program and the General Education Committee. Distributes, collects, and processes documents neeessary for the implementation of the geneml education requirements. Maintains an accurate listing of geneml education requirements and courses for the Manoa catalog and Schedule of Classes. Assists in the assessment of the general education program. Administers General Education writing requirements, guided by a board of nine professors, each from a different department. The faculty hoard reviews requests to give classes writing~intensive (W) Focus designations, offers faculty workshops on teaching with writing, and surveys students in W Focus classes.

MANOA WRITING PROGRAM - Or. Code: MA WRIT

Administers the Manoa Writing Placement Examination to all incoming undergraduate who have not met UHM's entry-level writing course requirement. Ensures that all UHM graduates are prepared for different writing tasks that society and their professions will present to them through an extensive writing~across--thecurriculum program

HONORS PROGRAM Or. Code: MAHON

Provides qualified undergraduate students with the opportunity to complete a baccalaureate program with "honors," "high honors," or "highest honors." Operates a lower division Selected Studies program which provides academically promising freshmen and sophomores the opportunity foremiched general education in A~sectlons-small, intensive, and sometimes experimental versions of the required courses. Administers the '(Sophomore Honors" certificate program.

INTERDISCIPLINARY STUDIES PROGRAM - Org Cpde: MAIS

Offers the BA in Interdisciplinary Studies to provide students with an opportunity to pursue a course of study that is not restricted to conventional departmental or college boundaries, Assists students with the design and implementation of an individualized BA program.

MANOA ADVISING CENTER -- Org Code: MAMAC

Comprehensive advising office that serves undecided and pre-major students at all levels, assisting students 1n selecting a major that best fits their interest. abilities, and goals, and to provide advising support throngh orientatiollll, workshops, and informational sessions until they can decJare or enter their major.

PRE·HEA L TH / PRE·LAW ADVISING CENTER Org Code: MAHLAC

A walk~in resource center for students interested in law, medicine (allopathic, chiropractic, naturopathic, osteopathic, podiatric), or the health sciences (dentistry, optometry, pharmacy, physician assistan~ occupational therapy, physical therapy, veterinary medieine, etc.).

FIRST· YEAR PROGRAM - Org Code: MAFYP

Increase student engegement by bringing diverse groups of first·year students wilh similar inlerests together to study, learn, and build community through iniliatives committed to supporting educational, developmental, and sociaf needs. Manages and encourages the development of learning communities to improve the quality of the undergraduate academic experience. Develops Iinkeges between various introductory level courses from different discipIines.

INTERNSHIP PROGRAM - Org Code: MACWIP (Non·appropriated Funds)

Congressional Inlernship Program offers seholarships to competitively selected undergraduate students to participate in a variety of engaging learning experiences in Washington, D.C 10 enable Ihe interns to become leaders in Ihe community Legislative Inlernship Program offers sehol.",hips to competitively selecled undergraduate students to partieipate in a variety of engaging learning experiences in the Hawaii State Legislature to enable the interns to become leaders in the community Sludent Aeedemle Success Peer Mentor Program offers scholarships to competitively selected undergraduate students to partieipate in a variety of academic advising activities with fellow undergraduate students

STUDENT SUPPORT SERVICES - On Code: MACWSS (Non-appropriated Funds)

U.S. Department of Edueation sponsored program 10 inerease the graduation and retention of first generation college students and those with financial need.

STUDENT ATHLETE ACADEMIC SERVICES - Or. Code: MASAAS

Provides comprehensive support services to assist student~athletes in clarifying lifefcareer goals and developing meaningful educalional plans to help Ihem atlllin those goals, while maintaining NCAA and conference eligibility. Provides ongoing individual and small group academic advising to prospeetive, first· year, and eontinuing student-athletes. Provides accurate infomation about institution) college, Athletic Conference and NCAA policies and procedures to srudent·athletes, faeulty, coaches, and slaff. Monitors academic eligibility and satisfactory academic progress of assigned sludenl· athletes aecording 10 NCAA and Athletie Conference policies and procedures and provides the required doeumentation. Provides services for new freshman and transfer student·athletes through orienlation programs, workshops, and individual appointments. Supports the academic success and retention of student·athletes by providing a wide range of academie support and tutorial services, Consults with coaches and Athletic Department slaff regarding student-athlete concerns. DevelOps and implements support programs to meet the needs of student-athleles including academically at·risk student-athletes who may be under-educated and/or learning disabled.

Develops and implements programming in the five areas of Life Skills for studentathletes as mandated by the NCAA: academic development, athletie development, personal development, career development, and community service. Dctennines satisfactory academic progress and takes appropriate academic action in response to queries from other offices and programs, and for the purposes of maintaining the academic standards of the institution, Develops and conducts assessments, collects and distributes infonnation, prepares formal and informal reports regarding student-athlete needs, preferences, and performance for use in making departmental and institutional decisions and policies.

SERVICE LEARNING PROGRAM Org Code: MASL

Offers UHM students and community agencies the opportunity to participate in a partnership of volunteer services, Functions as a clearinghouse linking students interested in donating time and experience with volunteer agencies within the community. Coordinates grants received for service learning. Provides programming to coordinate and infuse volunteer programming into learning pedagogy. Reports on measures and metrics to determine costing and outcomes. Serves as the headquarters for Hawai'ilPacific Islands Campus Compaet, a membership organization comprised of presidents and chancel10rs to promote civic engagement in higher education. Hawai'ilPacific Islands Compact also provides opportunities for students to become members of Amerlcorps~ a federal service program.

SERVICE LEARNING & HAWAII PACIFIC ISLANDS CAMPUS COMPACT Org Code; MASLCC (Non-appropriated Funds)

To support the civic engagement mission of Higher Education. Funding and training are obtained to incorporate service Into courses; community organizations received volunteers and outreach assIstance, and students received access to educationaJ funding and service opportunities.

LEARNING ASSISTANCE CENTER - Org Code: MALAC

Provides educational counseHng services and programs, commercial materials, and diagnostic services in devcloping more effective study habits and learning skills.

MANOA CA TALOG OFFICE - Org Cod.: MACA T

Designs, edits, formats, and produces the Manoa catalog, in consultation with all UHM units Prepares and reviews the technical specifications for the printing, delivery, and distribution of the catalogs to UHM units. Oversees tbe development and maintenance of catalog websites.

AEROSPACE STUDIES - Org Code: MAAS

Aerospace Studies is directed by a manager who perfonns as the Professor of Aerospace Studies (PAS) and as the Commander ofthe U.S. Air Force Reserve Officers' Training Corps (AFROTC) Detachment 175. On academic matters, the PAS reports to the Assistant Vice Chancellor for Undergraduate Education, and for military matters, the Detachment Commander reports to the Commandant ofthe AFROTC Southwestern Region located at Randolph Air Force Base, Texas. The PAS manages the AFROTC program for the State ofHaw,i'!. The program provides aerospace studies covering air force leadersbip, bistory, tecbnology. management, and military law. It administers the AFROTC CoUege Scholarship Program in Hawai'; and includes USAF Officer Career Counseling services to high school and college students, seholarship funding and student expoose reimbursement, and insures compliance with federal and USAF regulations. It maintains the joint University ofHawai'i and the U.S. Air Force ROTC Memorandum of Agreement and assists in the administration of the Uniform Commutation Fund. The program maintains liaison with and provides instruction in aerospace studies for the following:

1. Non-host cross-town institutions (degree granting) a. Chaminade University of Honolulu h. Hawai'i Pacific University (Downtown & Hawai'; Loa) c. Brigham Young University ofHawai'i d. UH West O'ahu e. Wayland Baptist University ofHawai'i f. University of Phoenix

2. Non-host institutions-Honolulu Community College, Kapi'olani Community College, Leeward Community College. Windward Community College

The PAS administNlles the Air Force Officer Quality Test to all USAF offieer eandidates and AmOTC seholarship applicants, hudgets and manages the local AFROTC nationa1 advertising aeeount. provides information on the Iunior Air Force ROTC program, and maintains liaison with the USAF Academy, Hawai'i Air National Guard, Department orEdueation, military bases, and the community to provide information on aerospace studies student opportunities.

MILITARY SCIENCES - Org Code: MAMSCI

The functions of the Military Science Program (Army ROTC) are to attr.c~ motivate, and prepare selected students with potential to serve as commissioned officers in the regolar Army or the U.S. Army Reserve to provide an understanding ofthe fundamental concepts and principles of military art and science; to develop leadership and managerial potential, a basic understanding of assoeiated professional knowledge, a strong sense of personal integrity, honor, and individual responsibility. and an appreciation of the requirements for national security,

CHART UPDATED

I.:;~:I I CHANCELLOR UNIVERSITY OF HAWAII AT MANOA

~

--~ t OFFICE OF THE VlCE CHANCELLOR FOR ACADEMIC AFFAIRS

- I r~ ~ INTERNAnONAL & EXCHANGE PROGRAMS

Org Code: MAlNEX

Assistant Vice Chancellor, #89500 1.00 Seemtary"

I FACULTY AND SCHOLAR IMMIGRATION SERVICES INTERNATIONAL STUDENT SERVICES

STUDYABRI Org Code: MAFSIS Org Code: MASSIN

Org Code

Educational Specialist, PBS, #81015 1.00 Specialist. $5, #84594 1.00 Specialist, 85, #88~

SEVIS Compliance Specialist. PBB, 95535F'" SecretaI)' II. SR14. #00763 1.00

SEVIS Compliance Specialist. PBA, 95536F·· Office Assistant tn, SR8, #12763 1.00 Speaalist Type F

Specialist Type Faculty: 2.00 #85057,#881

,---, ~~~~

#88147.#83747

NATIONAL STUDENT exCHANGE MANOA INTERNATIONAL EXCHANGE Org Code: MASTEX Org Cod.: MAMIEX

I

Stalo of Hawaii univer:s:ity -of Hawaii

Univar.iily of Hawaii at Manoa OFFICf! OF THE VICE CHANCt:uOR

FOR. ACADEMIC AFFAlRS INTERNAllONAL. & EXCHANM

PROGRAMS

POSITION ORGANIZATION CHART CHART U.e

GENERAL FUND FTE: 12.00

'AD CENTER MASTAE!

7 1.00 cully: 2,00

2S

~~-Speclallst Type Faculty: #82771 1.00

~ -

E~cational Specialist. PBS. #81158 1.00

"new position approved in 2117105 reorg, position number to be determined -proposed claSsification

UNIVERSITY OF HA WAl'I UNIVERSITY OF HA WAI'I AT MANOA

OFFICE OF THE CHANCELLOR OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS

INTERNATIONAL & EXCHANGE I'ROGRAMS


INTERNATIONAL & EXCHANGE PROGRAMS - Org Code: MAINEX

Under the leadership of the Vice Chancellor for Academic Affairs, Intemational & Exchange Programs work elosely with the Assistant Vice Chancellor for Undetgtaduate Education and the Dean of the Graduate Division to support, develop, manage, and review international programs, students, faculty. and researchers at the University ofHawai~i at Mnnoa, including generating and maintaining databases covering an aspects of international education and research aeross the campus. The unit is led by an Assistant Vice Chaneellor. Its programs have the following responsibilities:

FACULTY AND SCHOLAR IMMIGRA nON SERVICES - Org Code: MAFSIS

• Provides University ofHawai'i (UlO systemwide immigration and support services for intemationa1 employees.

o Prepares and files non~immigrant and immigrant petitions and labor certifieation applications on behalf of UH for intemational employees.

• Provides UH systemwide administration of the Exchange Visitor Program for all J-l categories, except for UHM students.

o Processes visa documents and certifications for J~ lIJ~2 exchange visitors. o Provides pre~alTjval information, orientation programs, and informational

briefings. o Conducts SEVIS implementation and compliance including reporting and

monitoring requirements. • Serves as Ii central resource for advising, assisting. and disseminating infonnation on

immigration and hea1th insurance to international employees and scnoJars. • Maintains a central immigration database ofUH-sponsored international employees and

scholars, from which it generates statistical and narrative reports. • Establishes and updates University immigration polieies and procedures and interprets

U.S. immigration regulations. • Serves as Ii liaison between the university and federal agencies on immigration matters

pertaining to its international employees,

INTERNA nONAL STUDENT SERVICES - Oro Code: MASSIN

• Provides support services for international students and assists in processing visa documents and certifications to acquire and maintain appropriate visa status for UH Milnoa F-I and I-I students.

o Provides services to non-immigrants needing assistance in obtaining and maintaining legal status in the U.S.

o Provides pre~arrivat infonnation, orientation programs and jnformational briefings.

o Interprets regulations affeeting non-immigrant student status in the U.S. o Provides support services designed to assist students with transition~ adjustment

and culture sharing. o Advises students through individual consultation and group workshops, and

dissemi116te timely regulatory information. o Monitors compliance with federal and UH heaith insuranee policies. o Develops and recommends polieies and procedures for non-immigrant student

employment and international student status. o Serves as a resource to the campus: and UH system community in matters relating

to student non-immigrant status, o Ensures eomplianee with all applicable federal laws, with a priori1y on SEVIS

complianee.

o Serves as a liaison between the university and federal ageneies on immigration matters pertaining Lo its international students.

• Administers seleeted scholarships and tuition waivers designated for international students.

• Provides data on non~immigrant students to internal and ex1:emaJ organizations. • Serves as an advocate for international students.

STUDY ABROAD CENTER Org Code: MASTAB

• The UHM Study Abroad Center, in eoopemtion with its Council, offers study abroad programs for a summer, a semester, and an academic year that enable UHM students to fulfill general education, focus. dtversHication, major, certificatc. and graduation requirements in various locations around the world. Its primary responsibility is to serve the intellectual needs of students consistent with university policy and to provide vcnues for faculty participation from across the Manoa campus as resident directors for teaching. faculty development and enrichment opportunities.

• The Council on Study Abroad guides the Center in accordance with its By-laws and Charges. The Council is mandated as a penmanent standing committee afthe Manoa Faculty Senate and appointed by the Faculty Senate Executive Committee. It works cooperatively with the Study Abroad Director and is integrally involved in the areas of policy, academic progrdlll development, program assessmen~ and - most critically - the selection of faculty members to direct individual study abroad programs. The Council is not a sub-committee of a Jarger committee ofintemational programs; rather it will provide representatives to other committees to facilitate information.

• The UHM Study Abroad Center specializes in overseas academic progrwn development, implementation, delivery, student heaIth~ safety, security, risk assessment, and management through a variety of means, including ofl-site inspection and program evaluations in accordance with W ASC standards.

• The Center provides training for faculty resident directors in health, safety, risk, and liability as well as provides pre-departure cross-cultural training for students as part of the Center's standard of care.

• The Center operates as a self-sustaining unit and utilizes the funds it generates to support its programs.

NATIONAL STUDENT EXCHANGE - Org Code: MASTEX

• Serves as UH Manoa liaison to the National Student Exchange consortium administmtion and 200 participating university NSE offices.

• Promotes NSE at university recruitment events, to infenn potentia) students, parents, and high school advisors of degree-enhancing UHM opportunities.

• Publicizes NSE for current UHM students, processes applications, and negotiates placements at appropriate schools.

• Verifies academic eligibility of outgoing students, and provides advising referrals to course equivalent websites and departmental major advisors.

• Accepts placements of students from consortium schools, providing advance detailed campus infonnation and campus/eultural orientation on arrivaL

• Serves as liaison for incoming students with UHM Admissions, Records, Financial Aid, Campus Housing, Student Employment, and Counseling Center, as well as academic departments for clearance of course registration.

MANOA INTERNATIONAL EXCHANGE - Org Code: MAMIEX

• Serves as the UH primary point of contact and key resource on developing, implementing and maintaining international exchange agreements and partnerships with foreign institutions. with reporting functions related to such agreements.

• Coordinates application, accommodation, arrival and orientation activities for incoming international exchange non-degree seeking students from both partner and non-partner institutions.

• Coordinates promotion. selection, application. and pre-departure orientation activities for outbound UH students.

• Oversees the administration and allocation of tuition waivers supporting international student exchange programs.

• Provides support services to UH students abroad. • Provides support services to international students from exehange partner institutions and

non~partner institutions.

CHART UPDATED

B .. - CHANCELLOR UNIVERSITY OF HAWAII AT MANOA

I OFFICE O~ THE VICE CHANCELL~R FOR ACADEMIC AFFAIRS

.... I .. ·· ACA"eMIC PERSONNEL OFFICE

org Cod.: MAACPL

Asst Vice Chancellor, #89214 Secretary III, SR16, #100024

Academic Affairs Program Officer, #89041 Academic Affairs Program Officer, #89481 Human Resources Specialist!Personnef Officer,

PBB, #79191-Persomel Officer, PBC"

I

1.00 1.00

1.00 1.00

,;;0

OFFICE OF FACULTY DEVELOPMENT AND ACADEMIC

SUPPORT f_ OFFICE OF ASSESSMENT

Org Code: MAOASM (CHART II-C-Z)

Org Code: MAOFDA (CHART 11-C-1)

,. new posftion approved io 2117/05 reorg, position number to be determined - .50 FTE from 90002F allocated; not esIabfished.

statu of t-\swaii lJrlivenlily of HlNo'3il

University of Hawaii at Manoa OFFICE OF THE VlCE CHANCELLOR

FOR ACADEMIC AFFAIRS ACADeMIC PERSONNEL OFFICE

POSITION ORGAN!4ATION CHART CHARTU..c


UNIVERSITY OF HAW AI'I UNIVERSITY OF HAWAI'I AT MANOA

OFFICE OF THE CHANCELLOR OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFF AlRS

ACADEMIC PERSONNEL OFFICE


ACADEMIC PERSONNEL OFFICE - Org Code: MAACPL

Under the leadership of the Vice Chancellor for Academic Affairs, the Academic Personnel Office coordinates the personnel functions for the elllIlpus for faculty and executive employees. It is led by an Assistant Viee Chancellor for Academic Personnel and has the following responsibilities:

• Assists the Vice Chancellor in developing campus-wide polieies and procedures for academie personnel issues.

• Advises faculty and administration on matters relating to faculty and executive personnel actions ineluding appointment. rcappointmen~ tenure, promoHon~ leaves, compensation) grievances, etc.

• Coordinates faeulty tenure and promotion review and review of tenured faeulty. • Administers faculty eontract provisions and participates in fonnutation of eontract

proposals. • Conduets recruitment for senior-level executive positions. • Administers Executive directions and Board policies regarding faculty and executive

employees. • Assists the Viee Chancellor regarding complaints" grievan~ and diseiplinary actions. • Coordinates professional development for academic administrative personnel. • Oversees the Office ofF,cully Development and Academie Support. • Oversees the Office of Assessment.

CHART UPDATED

~ ~

!1M1t'1ca 2J

OFDAS operations

Slate err Hawail University of Hawaii

UniV9l'Slty or Hawaii at Manoa FleE OF THE VICE CHANCEllOR

FOR ACADeMIC AFFAIRS f'ACE OF FA¢UL TY DEVELOPMENT

AND ACADEMIC SUPPORT

osmON ORGANIZATION CHART CHARTUoC-1


Ity position to oversee

UNIVERSITY OF HA WArl UNIVERSITY OF HAWAI'I AT MANOA


ACADEMIC PERSONNEL OFFICE OFFICE OF FACULTY DEVELOPMENT AND ACADEMIC SUPPORT


OFFICE OF FACULTY DEVELOPMENT AND ACADEMIC SUPPORT - Org Code: MAOFDA

Under the leadership of the Assistant Vicc Chancellor for Academie Pernonnel OFDAS provides supervision. support, counsel. and infrastructure to directors and coordinators of the Center for Teaehing Exccllence (CTE), the Center for Instruction.1 Support (CIS), and the Center for the Study of Multicultural Higher Education (CSOMHE).

• Assists the Vice Chancellor for Academic Affairn with policy development and during budgetary processes in areas of faculty development and new directions and priorities in teaching and instructional research.

• Professional development and training and leadership programs and events for faculty, department chairs, specialists. researchers, graduate teaching assistants, ete.

• Production of instructional publications, such as teaching related handbooks and manuals. • Coordinates faculty recognition and incentive programs such as excellence in teaching and

community service awards.

CENTER FOR TEACHING EXCELLENCE Org Code: MACTE

• Mid-semestcr asscssing-diagnostic and summativ(}-for faculty and academic departments of existing courses and teaching.

• Consultation to individuals and acadcmic departments in design1 managing and dclivering of course and instruction.

• Skill development programs to enhance instructional perfonnance, including workshops, seminars" panel~ and series.

• Programs for graduatc teaching assistants to enhance instruction and prcpare to become future faculty, through TA TraInings, PreparIng Future Faculty Programs, and related events~ with Graduate Division.

• Collaborates with campus-wide and college-level student services units to provide programming to enhance faculty and student engagement in and out ofthc classroom.

• W cbsite resourees, including taped CTE events. • Maintains a formal Facuity Mentoring Program that includes:

o Summer Dossier Series for faculty on appHcation for renewal, promotion and tenure

o Programs and events during the aeademic year on professional development processes and issues

o Faculty Dossier Library o Colleague Pairing of Senior Mentors with Junior Mentees o Consultation to individuats and academic departments on mcntoring processes. o Website resources, inciuding taped FMP events.

CENTER FOR INSTRUCTIONAL SUPPORT - Or. Cod.: MACTIS

The primary mission of the Center for Instructional Support is to provide the university community with support for instruction through the use of technology and technology-related services. The Centcr;s major functions include the following;

• Consults with Miinoa academic units and individual mculty and students to hclp them plan and provide the richest learning experiences for students, and to assist them in usIng tnstruct[onal technology effectively within that context.

• Conducts a variety of workshops and trainIng sessions that enhance instruction through the use of technology.

• Ensures that appropriate and desired instruetional equipment are easily accessible to faculty and students, through classroom installation, and a system of equipment pools.

• Ensures that requirements for appropriate learning technologies are ineluded in all university academic planning and budgeting documenls.

• Monitors Manoa classrooms and auditoriums 10 ensure the best possible environment for teaching and learning; serves as advocate for the faeully in the design of all new construction and renovations of elassroom facilities; and serveS as ombudsperson to resolve faeulty and student concerns about classrooms.

• Develops high quality, effective instruetional materials including computer-generated graphics, 35mm slides~ overhead transpareneies~ charts and graphs, Illustrations, publications, certificates, signage, displays, video, and interaetive multimedia.

• Provides a campus repair facility to repair and maintain instructional equipment owned by Manoa departments and programs.

• Promotes the use of technology to departments by offering limited support installing data projection systems. Process includes assessmen4 consultation. procurement, installation, and training.

CENTER FOR THE STUDY OF MUL TlCULTURAL HIGHER EDUCA TlON Org Code] MACMHE

The Center for the Study of Multicultural Higher Education focuses on research and practices related to cultural influences on teaching and learning. Processes of cultural influences on teaching and learning and on professional development has been absorbed within the programs and activities ofC1E and FMP.

CHART UPDATED

6 .. - -------

CHANCELLOR UNIVERSITY OF HAWAII AT MANOA

OFFICE OF THE VICE CHANCEllOR FOR ACADEMIC AFFAIRS

------- -

ACADEMIC PERSONNEL

------- ~~-

ASSESSMENT OFFICE 01'\1 Code: MAOASM

Director'" Asst Specialist, #70143 Asst Specialist, #70144

1.00 1 ~OO

State of Hawaii university cf Hawaii

Univwsity d Hawaii at Mmoa OFFICi!: OF' THE VICE CHANCEUOR

FORACAOEMIC AFFAIRS ASSESSMENT OFFiCe

POSITION ORGANIZATION CHART CHART II~C~2

GENERAl FUND FTE: 2,00

-Appointed from a faCUlty position to oversee Assessment operations

UNIVERSITY OF HAW AI'I UNIVERSITY OF HA WArI AT MANOA


ACADEMIC PERSONNEL OFFICE ASSESSMENT OFFICE


ASSESSMENT OFFICE -- Or. Code: MAOASM

Under the leadership ofthc Assistant Vice Cbancellor for Aeademic Personnel the office has the responsibility to improve student leorning through academic program assessment. Assessment is faeulty-driven and faculty supervised; and involves establishing student learning outcomes, measuring/observing and documenting the extent to which outcomes are achieved. finding ways to improve, and implementing plans.

• Supports the use of program and institutional assessment to improve the quality of stndent learning.

• Collaborates with faculty, staff, students, and administrators to estubli,h meaningful, manageabJe. and sustainable assessment.

• Disseminates assessment-related information. • Assists programs with designing educational programs.

CHART UPOATEO

[:3 _ ...... CHANCELLOR UNIVERSITY OF HAWAII AT MANOA

I OFFICE OF THE VICE CHANCELLOR FOR

ACAOEMIC AFFAIRS

I MANOA INSTITUTIONAL RESEARCH

Org Code: MAlRO

Institutional Analyst. PBB. #78322 1.00 Institutional Analyst. PBS'" Seaetary'"

Institutional Analyst. PBB, #8091 0 1.00

State of Hawaii Unl\/erslty of Hawaii

Unl'lersity of Hawaii at Manoa 'OFFICE OF THE VlCE CHANCELLOR

FORACJ.lJJEM1C AFFAIRS MANOA INsnTUnoNAL RESEARCH

POSmoN ORGANIZA'ilON CHART CHARTIf..D


'new position approved in 2117/05 reo'll, position number to be determined

UNIVERSITY OF HA WAI'I UNIVERSITY OF HA WAI'I AT MANOA

OFFICE OF TIlE CHANCELLOR OFFICE OF nm VICE CHANCELLOR FOR ACADEMIC AFFAIRS

MANOA INSTITUTIONAL RESEARCH OFFICE


MANOA INSTITIlTIONAL RESEARCH OFFICE - Org Cod.: MAIRO

Under the leadership of the Vice Chancellor for Academic Affairs, the office has the responsibility for providing institutional research services related to academic programs. Responsibilities include:

• Provides support to the Vicc Chancellor for Academic Affairs and other academic affairs staff by providing data, analyses, and reports.

• Coordinates, monitors, and responds to infonnation needs as required by academic units and administrative offices,

• Researches and prepares reports and analyses to support academic decisioflAmaking. program review, and accreditation.

• Coordinates the participation tIl all national surveys and requests for data from external sources,

MANOA BUDGET OFFICE 0I'lJ Cod.: MABOMA

Program & Budge! Manager, PBD, 1fl7254 SeCfOlary II, SR-14, #00491 Budget Speelalisl, PBB:

_8,#81620

) 2- {o -

=FF~E =F~HE CHANCELL=R~ I~~H _____ u ____ n~

OFFICE OF THE VICE CHANCELLOR FOR AOMINISTRA TION, FINANCE, ANO OPERATIONS

------- :J--

[

- OFFICE OF FINANCIAL RESOURCES MANAGEMENT Org Cod.: MAFRMA

State of Haw<;tU Unwrsily of Hawaii

lJt'INi$l'Sity of Hawaii at Manoa OFFICE OF THE VICE CHANCELLOR FOR

ADMINISTRATION, FINANCE, AHD OPERATIONS OFFiCE OF FlHANCIAL RE.SOURCES MANAGEMENT

ORGANIZATION CHART CHARTV-A


OFFICE OF FINANCEANO ACCOUNTING Org Code; MAFSAC

1.00 1.00 2.00

AdministJative Officer, pse, #-71303 Secfelary II, SR-14' Administmtive OffICer, PBS:

#71582, #78229 Adminis.trative Officer, PBA.

#78943,#79002

1.00

2.00

2.00

* new" pending approved

STATEOFHAWAI'I UNIVERSITY OF HAWAI'I

UNIVERSITY OF HAW AI'I AT MANoA OFFICE OF THE CHANCELLOR

OFFICE OF THE VICE CHANCELLOR FOR ADMINISTRATION, FINANCE, AND OPERATIONS

OFFICE OF FINANCIAL RESOURCES MANAGEMENT


OFFICE OF FINANCIAL RESOURCES MANAGEMENT Org Code: MAFRMA

The Office of Financial Resources Management has campus.wide responsibility for planning aod management of campus finances, and the campus operating aod CIP budgets. Fuoctiol1lll responsibilities are assigned to sub-units as follows:

MiinOll ~dget om"" - Org Code: MABDMA o Administers the campus biennial and supplemental budget process including preparation

of cnmpus budget instructions, preparation of budget testimnnies to the legislature, and analysis of various versions of the budgets.

o Implements the annual campus operating budget including the alloc.tion of appropriated funds; preparation of budget execution and instruction; position control; and tbe review of unfunded budget proposals.

Omce .fFlnance and Accountiog - Org 9d.: MAFSAC • Prepares and analyzes periodic operating statements in support of the Manoa

CheneelIor'. overall management of the campus. • Prepares intermediate and long term financial projections in support of operating and CIP

budgets and the University and campus strategic plans. • Keeps abreast of University accounting policies and procedures and manages compliance

of these among campus fiscal officers. o Manages ChenceUor's Office budgets. o Provides fiscal training to campus fiscal officers.

APPROVED:

Date'

Attachment 5

PROPOSED

ORGANIZATIONAL CHARTS

AND

FUNCTIONAL STATEMENTS

~~.cU . . ......... __ ._-,,--

Virginia S. ~i ........ '-''''''''''"''''" .....

cn:JI ~'" JUN f 3 zar Oa'" ,

.

oFFIce OF THE CHANCEllOR

I OFACE OF THE VICE CHAIIICEI.LOR FOR

ACADEMIC AFFAIRS Org Code~ MAVCAA

Vice Chanoelior for Acadfllmie Affairs. #89104 1.00 AdmR'listratlv$ & fiScal SOpport Specialist, PBA, #78429 too A$soO'ia.te Vree Chancellor for Al::ademio Affairs, #89169 1.00 ~ Ill, SR-16, #12072 1.00

A¢<IldQmic Program 0fIker, #89009 1.00 Acadlamic Program 0fI'k:er. #89434 1.00 k'l$tiMiol"iiilf ArIaIy~ PBS, #n407 1.00 k'l$titlJliQrm Support. PBS, #19166 1.00 AdmlnisltStNe OffteQf, PBS, #78229 1.00

- - - ---------

State Of Hawaii Univet5ity of Hawaii

unMmity of Hawaii at Manoa OFFICE OF THE ¥leE CHANCELLOR

t'OSIUOI1 VrgarllZ8tlon t;;nart

Chart "

GENERAL FUND FTE: 9.00 GRAND TOTAL GENERAL FUNDS FTE 80.75

UNDERGRAOUATEEDUCATION Org Code: MAUE

(CHART II-A)

rNTERNA,nONAl.. 3. EXCHANGE ACADEMIC PERSONNEl. MAl'40A lNSTlTUTIONAL OFFiCE OF FACULTY

ASSESSMENT OFFICE OEVeLOPMENT AND ACADEMIC! PR;OGAAMS OfFICE RESEARCH Org Code: MAOASM SUPPORT 01"9 Code: MAiNEX Org Code: MAACPl Org Code: MAIRO

(CHART II-€.} 01g Code: MAOFOA {CHART II-B) (CHART lJ.C} (CHAATtt-D) tCHARTn~F}

nON OFFICE GENERAL EOUCA' orgCodQ! I

(CHART

MANOA WRmNG PROGRAM SCHOOLS AND COLLEGESt UH PRESS UBRARY SERVICES

IAGEN Org Code: MAWRIT

..c) (CHART II-H)

01'9 Code: ¥ASCA,P. Ot"g CiIXffr. MAUHPR Org COde: MADRLB {CHARTIHj

t Except John A. &lrns SChool at Medic(ne, Willam S. Rid'JardSon Sc::hoot at Law. and tIw Setmol at Ocean and Earth Sciant:e and Technology

I

STATE OF HAWAI'I UNIVERSITY OF HA WAI'I

UNIVERSITY OF HAW AI'I AT MANOA OFFICE OF THE CHANCELLOR



OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS - Org Code: MAVCAA

OVCAA has leadership responsibilities for the planning, direction, development, coordination, and management of the academic programs of the University of Hawai'i at Mlinoa. The Vice ChancelJor for Academic Affairs (VCAA) serves as the chief academic officer of the campus and the principal policy advisor to the Chancellor on academic matters. The following schools and colleges report to the Vice Chancellor: School of Architecture, College of Arts and Humanities, Shidler ColJege of Business, College of Education, ColJege of Engineering, Hawai'inuiiikea School of Hawaiian Knowledge, College of Languages, Linguistics and Literature, College of Natural Sciences, School of Nursing and Dental Hygiene, Outreach College, School of Pacific and Asian Studies, College of Social Sciences, Myron B. Thompson School of Social Work, School of Travel Industry Management, and College of Tropical Agriculture and Human Resources. In addition, the following academic support units report to the Vice Chancellor: the Office of Undergraduate Education, the Office of International and Exchange Programs, the Office of Academic Personnel, the Office of Academic Institutional Research, the Assessment Office, the Office of Faculty Development and Academic Support, the General Education Office, the Mlinoa Writing Program, Lihrary Services, and the UH Press.

The VCAA has the authority to develop new academic programs, to review and determine the continuing status of existing programs, to develop and promulgate academic and academic personnel policies for compliance by all academic units, to rule on faculty complaints, grievances, and disciplinary actions on behalf of the Chancellor, and to take actions to improve the academic programs and climate of the campus.

The VCAAworks-with~theVice Chancellor for Research and Graduate Education to ensure that the graduate and research programs of the academic units are provided with the best possible support; with the Vice Chancellor fur Administration, Finance, and Operations to ensure the responsible allocation and expenditure of financial resources and that the academic programs are well-represented in the media, that personnel actions taken are reasonable and compliant, that academic programs have access to the best information teclmology available at the University, and to ensure that physical facilities are adequate for instructional needs; and with the Vice Chancellor for Students to ensure optimal support of students in the academic programs and in the formulation of euroJlment management plans and goals.

The Office directs the development of governing policies, the conduct of program plarming and assessment, the determination of directions and setting of priorities in response to new opportunities, the formulation of academic goals and objectives, and the allocation, reallocation,

and management of academic programs and units. The Office is actively involved in encouraging and developing new academic initiatives, in establishing new undergraduate and graduate programs, in assessing existing academic programs and units, and in analyzing institutional data regarding academic programs.

OVCAA has the following responsibilities: • Oversees and coordinates the activities of the academic units and programs through the

academic deans and directors; establishes academic standards for instructional programs and scholarly activities.

• Coordinates the academic personnel functions for the campus for faculty and executive employees; serves as Chancellor's designee for complaints, grievances, and disciplinary actions; participates in formulation of contract proposals and negotiating strategy.

• Provides advice and support for new academic initiatives from the formative phases through the Board of Regents approval and implementation. Conducts internal reviews of existing academic programs, including coordinating termination of existing programs and implementing campus-wide assessment program.

• Serves as the campus academic liaison with the Western Association of Schools and Colleges; maintains oversight of reviews by specialized accrediting agencies.

• Coordinates academic affairs of UHM with the University of Hawai'i system including promoting system-wide transfer of courses and degrees, participating in system-wide discussion with senior academic executives, developing system articulation agreements, collaborating with other campuses in establishing programs, policies, strategic plans, and system budgets.

• Plans and directs the undergraduate and graduate commencement ceremonies and other campus-wide academic functions.

• Directs the development and implementation of programs that make full use of appropriate technologies and methods of delivery of educational and academic support services; manages the review and approval of distance delivered programs.

• Assists in the preparation and execution of the UHM budget; advises on policies and procedures to redistribute funds and positions; determines resource needs of new programs and recommend plans for securing resources; participates in determining campus priorities for CIP projects .

. ~----- -. Serves as the campus academic liaison with the Western Interstate Commission on Higher Education.

• Conducts recruitment for senior-level executive positions. • Prepares and analyzes periodic operating statements in support of the Office and the

academic units on campus. • Keeps abreast of University accounting policies and procedures and ensures compliance. • Work with academic units on budget and financial matters that need resolution. • Manages the budget for the Office and the academic support units that report to the Vice

Chancellor with the exception of UH Press and Library Services.

Approved:

::f...&!~~~Q~;;:\.l4~~~JU_N_2 3 2~ II . Hinshaw, Chancellor Date

Approved;

\ /. ., n 11' l JUN Y~.~.~L",J... ....;

Virginia S.~ .. :nv, '-<l!<:m ..... :mVl: . Date

2 3 1011 CHANCEllOR

uNIVE~1i'Y OF HAWAl! AT MANOA

OFFICE OF THE VICE CHANCEllOR FOR ACADEMIC AFF,oJRS

UNDERGRADUATE EDUCATION 0r9 Code: MAllE

As:sistantViceC~,#89010 1.00 $eaetary Ill, SRiS, #14364 1.00

I ACADEMIC DEVELOPMENT" TECHNOLOGY

Org Code: MADTUE

Computer Specialist, PSC, #80696 1.00 Computer Specialist, PBB, #78413 1.00 Computer Specialist, PBA, #81917T

Educational Spedali$l;, PBB, #7./3412 1.00

Educ &. Aead Supp Spec, PM, #78349 1,00

I

ADMINl5tRAilvE sUpp<iRt"" Org Code: MAASUE

~, Administraliw 0ffiI:et. PBS, #81335

I CAMPUS \NIOE PROGRAMS

crg Code: MACWP (CHART II-A-I)

Honors PrQgram Interdisciplinary Studies Program M.moa Advising Center Pre..Health J Pre-Law Advising Center First Year Program Intemship Program Student Support SeNices Student AthIeI.t!i Academk: SerYiees Leaming Assistance Cenlet' Service Learning Manoa catalog OffICe Aerospace Sb.ldtes MililBfy Science

1.00 I


UNIVERSITY OF HAWAII AT MANOA OffiCE OF n1E CHANCELLOR

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFI'JRS UNOERGRADUATEEDUCATION CAMPUS~OEPROGRAMS

CHART 11..,4,

General Funds; 7.00 FTE

STATEOFHAWAI'I UNIVERSITY OF HA WAI'I

UNIVERSITY OF HAW AI'I AT MANOA OFFICE OF THE CHANCELLOR

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS O}'FICE OF UNDERGRADUATE EDUCATION


UNDERGRADUATE EDUCATION - Org Code: MAUE

Under the leadership of the Vice Chancellor for Academic Affairs, the Office of Undergraduate Education has responsibility for the planning, direction, development, coordination, and management of undergraduate programs of the University of Hawai'i at Manoa. It is led by the Assistant Vice Chancellor of Undergraduate Education and has the following responsibilities:

• Manages, reviews, and supports the development of undergraduate programs, courses, and curricula and the implementation of academic policies and goals.

• Proposes and implements institutional improvement through the collection and analysis of data relevant to undergraduate student learning.

• Creates a distinctive freshman year at Manoa to facilitate students' transition into university life.

• Insures the consistent application of academic policies and procedures for undergraduates across all colleges and schools, with the assistance of the Academic Procedures Committee and the Council of Academic Advisors.

• Conducts continual assessment of the undergraduate experience in order to initiate appropriate improvements, including developing appropriate linkages between the undergraduate curriculum and co-curriculum, examining the number of large classes, addressing the unavailability of classes, and creating research opportunities for undergraduate students.

• Encourages and provides faculty development opportunities to ensure sustained quality in undergraduate education.

• Supports the implementation of the Manoa general education requirements. • Assists in promoting system-wide transfer of undergraduate courses and degrees, participates

in system-wide discussions with senior academic officers, assists in developing system articulation agreements, and facilitates collaboration with other campuses in establishing programs, policies, and strategic plans.

• Assists the Vice Chancellor for Academic Affairs in developing undergraduate campus enrollment goals.

• Manages the STAR academic advising system in collaboration with the Vice Chancellor for Academic Affairs.

• Provides leadership for campus-wide programs. • Works closely with the officers of the Associated Students of the University of Hawai'i

regarding undergraduate education concerns.

ADMINISTRATIVE SUPPORT -- Org Code: MAASUE

Provides administrative support for the programs within the Office of the Assistant Vice Chancellor for Undergraduate Education, which includes, but is not limited to, fiscal, budget, and personnel administration

ACADEMIC DEVELOPMENT AND TECHNOLOGY - Om Code: MADTUE

The Office of Academic Development and Technology works collaboratively with academic programs and the administration to develop broad technology-based resources, ensuring consistent application of the campus wide strategic vision, initiatives and academic policies, while adhering rigorously to a management methodology of knowledge sharing, transparency, and accountability.

• Architecting and directing the development of new technology resources that aid in the implementation of Manoa's strategic initiatives.

• Provides technological advice and service to academic programs, helping to achieve their goals by facilitating improvements in their processes including improving quality of service while reducing of costs and cycle times.

• Oversees the development and maintenance of technological resources that aid in the retrieval of information from all the University's data systems.

• Coordinates, develops, and implements critical infrastructure assurance methodologies • Act as the data trustee for all data housed in the STAR systems • Provides where possible statewide utilization of innovative tec1mology architected within the

OVCAA • Provides a high level of engagement in the enhancement, support, and training of the

developed technology resources.

Approved:

Q lJUN 2 3 2en as. Hinshaw, 'Chancellor Date

v;: 0, ~ • cU~_~~N 23 2011

V.~I:.:1C: . -----------

CHANCELLOR

c· HONORS PROGRAM

Org Ccc!e: WHON

Professor,IS, #81431 .50 ProteSSOf.15, #84002 .50

Educational Spec, PBS, #79132 1.00

JuniOf SpeciafisI. #84563 1.00

InsIrudioruII Faculty: 1.25 132506 (0.50),184961 (Q.25), #85010 (\).25), :#85247 (0.25)

Graduate Assistant. 188372 0.50

INTERDISCIPLINARY STUDiES PROGRAM I Org Code: MAlS

c Professor, 15

Secretary I, SR12,#41019 0.50

In!;ltuetionel Faculty 1.00 #86356

SpecialiSt f' acuity: 1.00 ...",.

:lTV OF HAWAII AT MANO ______ ---l

I OfFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS I UNDERGRADUATE EDUCATION I

r CAMPUS WIDE PROGRAMS I i erg Code: MAC'M'

e.g Code: WHAC STUDENT ATHU .ACADEMIC ICES SERII

As$istant ~tm, #10062 1.00 Ofg Cede: MASAAS --'~] Spelliatist facutty: 2.00 #70158, #70160 Chair (appointed tram F

_F"""",: positions)

7." ... . ......

PRE-HEAL TH I PRE-LAW ADVISING CENTEl>

01'9 COde: W\HlAC

Ass1stat'lt $peQalist. #10063 1.00

FIRST YEAR PROGRAMS 01'9 Code: MAFYP

Assistant Specialist. #70156 1.00 Specialist Faculty: 1.00

#70155

INTEf'NStflP PROGRAM ~ Or{! Code: MACWiP

\Ilon..Appropriated Funds.

STUOENT SUPPORT SERVICES Org Code: MACWSS

Non-Apprnpriatnd Funds ~~~ .....

#70064,#70157,m #83392,184175, #1 ... 937

Graduate Assistanl: #70066, #70007

Admin & F1seaI Supp PBA,#7S343

#8.2168, 1lOl.

ROGRAM SERVlCE LEARNING PRO Org Code: MASL

Assistant Spe<:ilillist, #84173

I

1.00

1.00

1.00

SERVICe lEARNING & HAY\ ISLANDS CAMPUS COl

fAil PACIFIC \tIPACT

Org Code: MA~RC C

Ncn~ropria1ed Fu ,d,


UNIVERSITY Of HAWA.!! AT MANOA OFACE OF THE CHANCELlOR

OFFICE OF THE VICE CHANCELlOR FOR ACADEMIC AFFAIRS

UNDERGRADUATE EDUCATIOH CAMPUS WIDe PROGRAMS

CHARTIJ..A..1

General Funds: 28.75 FTE

I..EARNINGASSlSTANCE CENTER. Org Code: MAt...t\.C

Oireew, #88143 SpeQalist Farully, #70159

- --------~~~

- - - ---------------

MANOA CATAlOG OFFICE Org Code: MACAT

1.00 1.00

Educational Specialist PBS, #80812 1.00

~v."r ......... ESTUDlES erg Code: M.AAS

Admin & Fiscal &Jpp Spee, PBA, 1.00 #19151'"

MtlITARY SCIENCE Org Code: MAMSCI

Secretary II, SR14. #43067 -------------- -

-Pending~nt



OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS OFFICE OF UNDERGRADUA IE EDUCATION

CAMPUS·WIDE PROGRAMS (Org Code: MACWP)


These programs have campus-wide academic or support responsibilities and are not assigned to a college or school. The programs report to the Assistant Vice Chancellor for Undergraduate Education.

HONORS PROGRAM - Org Code: MAHON

• Provides qualified undergraduate students with the opportunity to complete a baccalaureate program with "honors," "high honors," or "highest honors."

• Operates a lower division Selected Studies program which provides academically promising freshmen and sophomores the opportunity for enriched general education in A-sections-small, intensive, and sometimes experimental versions of the required courses.

• Administers the "Sophomore Honors" certificate program.

INTERDISCIPLINARY STUDIES PROGRAM - Org Code: MAIS

• Offers the BA in Interdisciplinary Studies to provide students with an 0PPOltunity to pursue a course of study that is not restricted to conventional departmental or college boundaries.

• Assists students with the design and implementation of an individualized BA program,

MANOA ADVISING CENTER - Org Code: MAMAC

• Comprehensive advising office that serves undecided and pre-major students at all levels, assisting students in selecting a major that best fits their interest, abilities, and goals, and to provide advising support through orientations, workshops, and informational sessions until they can declare or enter their major,

PRE·HEALTH I PRE-LAW ADVISING CENTER - Org Code: MAHLAC

• A walk-in resource center for students interested in law, medicine (allopathic, chiropractic, naturopathic, osteopathic, podiatric), or the health sciences (dentistry, optometry, pharmacy, physician assistant, occupational therapy, physical therapy, veterinary medicine, etc,),

FIRST-YEAR PROGRAM - Org Code: MAFYP

• Increase student engagement by bringing diverse groups of fIrst-year students with similar interests together to study, learn, and build community through initiatives committed to supporting educational, developmental, and social needs.

• Manages and encourages the development of learning communities to improve the quality of the undergraduate academic experience.

• Develops linkages between various introductory level courses from different disciplines.

INTERNSlUP PROGRAM - Org Code: MACWIP (Non-appropriated Funds)

• Congressional Internship Program offers scholarships to competitively selected undergraduate students to participate in a variety of engaging learning experiences in Washington, D.C to enable the interns to become leaders in the community

• Legislative Internship Program offers scholarships to competitively selected undergraduate students to participate in a variety of engaging learning experiences in the Hawaii State Legislature to enable the interns to become leaders in the community

• Student Academic Success Peer Mentor Program offers scholarships to competitively selected undergraduate students to participate in a variety of academic advising activities with fellow undergraduate students

STUDENT SUPPORT SERVICES - Org Code: MACWSS (Non-appropriated Funds)

• U.S. Department of Education sponsored program to increase the graduation and retention of fIrst generation college students and those with fInancial need.

STUDENT ATHLETE ACADEMIC SERVICES - Org Code: MASAAS

• Provides comprehensive support services to assist student-athletes in clarifying life/career goals and developing meaningful educational plans to help them attain those goals, while maintaining NCAA and conference eligibility.

• Provides ongoing individual and small group academic advising to prospective, firstyear, and continuing student-athletes.

• Provides accurate information about institution, college, Athletic Conference and NCAA policies and procedures to student-athletes, faculty, coaches, and staff.

• Monitors academic eligibility and satisfactory academic progress of assigned studentathletes according to NCAA and Athletic Conference policies and procedures and provides the required documentation.

• Provides services for new freshman and transfer student-athletes through orientation programs, workshops, and individual appointments.

• Supports the academic success and retention of student-athletes by providing a wide range of academic support and tutorial services.

• Consults with coaches and Athletic Department staff regarding student-athlete concerns.

• Develops and implements support programs to meet the needs of student-athletes including academically at-risk student-athletes who may be under-educated andlor learning disabled.

• Develops and implements programming in the five areas of Life Skills for studentathletes as mandated by the NCAA: academic development, athletic development, personal development, career development, and community service.

• Determines satisfactory academic progress and takes appropriate academic action in response to queries from other offices and programs, and for the purposes of maintaining the academic standards of the institution.

• Develops and conducts assessments, collects and distributes information, prepares formal and informal reports regarding student-athlete needs, preferences, and performance for use in making departmental and institutional decisions and policies.

SERVICE LEARNING PROGRAM - Org Code: MASL

• Offers UHM students and community agencies the opportunity to participate in a partnership of volunteer services.

• Functions as a clearinghouse linking students interested in donating time and experience with volunteer agencies within the community.

• Coordinates grants received for service learning. • Provides programming to coordinate and infuse volunteer programming into learning

pedagogy. Reports on measures and memcs to determine costing and outcomes. • Serves as the headquarters for Hawai'ilPacific Islands Campus Compact, a

membership organization comprised of presidents and chancellors to promote civic engagement in higher education. Hawai'i/Pacific Islands Compact also provides opportunities for students to become members of Americorps, a federal service program.

SERVICE LEARNING & HAWAII PACIFIC ISLANDS CAMPUS COMPACT - Org Code: MASLCC (Non-appropriated Funds) • To support the civic engagement mission of Higher Education. Funding and

training are obtained to incorporate service into courses; community organizations received volunteers and outreach assistance, and students received access to educational funding and service opportunities.

LEARNING ASSISTANCE CENTER - Org Code: MALAC

• Provides educational counseling services and programs, commercial materials, and diagnostic services in developing more effective study habits and learning skills.

MANOA CATALOG OFFICE - Org Code: MACAT

• Designs, edits, formats, and produces the Manoa catalog, in consultation with all UHM units

• Prepares and reviews the technical specifications for the printing, delivery, and distribution of the catalogs to UHM units.

• Oversees the development and maintenance of catalog websites.

AEROSPACE STUDIES - Org Code: MAAS

• Aerospace Studies is directed by a manager who perfonns as the Professor of Aerospace Studies (PAS) and as the Commander of the U.S. Air Force Reserve Officers' Training Corps (AFROTC) Detachment 175. On academic matters, the PAS reports to the Assistant Vice Chancellor for Undergraduate Education, and fur military matters, the Detachment Commander reports to the Commandant of the AFROTC Southwestern Region located at Randolph Air Force Base, Texas.

• The PAS manages the AFROTC program for the State of Hawai'i. The program provides aerospace· studies covering air force leadership, history, technology, management, and military law. It administers the AFROTC College Scholarship Program in Hawai'i and includes USAF Officer Career Counseling services to high sehool and college students, scholarship funding and student expense reimbursement, and insures compliance with federal and USAF regulations. It maintains the joint University of Hawai'i and the U.S. Air Force ROTC Memorandum of Agreement and assists in the administration of the Unifonn Commutation Fund. The program maintains liaison with and provides instruction in aerospace stodies for the following:

l. Non-host cross-town institutions (degree granting) a. Chaminade University of Honolulu b. Hawai'i Pacific University (Downtown & Hawai'i Loa) c. Brigham Young University ofHawai'i d. UH West 0' OOu e. Wayland Baptist University ofHawai'i f. University of Phoenix

2. Non-host institotions-Honolulu Community College, Kapi'olani Community College, Leeward Community College, Windward Community College

• The PAS administrates the Air Force Officer Quality Test to all USAF officer candidates and AFROTC scholarship applicants, budgets and managcs the local AFROTC national advertising account, provides infunnatiOll on the Junior Air Force ROTC program, and maintains liaison with the USAF Academy, Hawai'i Air National Guard, Department of Education, military bases, and the community to provide infonnation on aerospace stodies student opportunities.

MILITARY SCIENCE - Org Code: MAMSCI

• The functions of the Military Science Program (Anny ROTC) are to attract, motivate, and prepare selected stodents with potential to serve as commissioned officers in the regular Anny or the U.S. Anny Reserve to provide an understanding of the fundamental concepts and principles of military art and science; to develop leadership and managerial potential, a basic understanding of associated professional knowledge, a strong sense of personal integrity, honor, and individual responsibility, and an appreciation ofthe requirements for national security.

Approved:

as. Hinshaw·, ·Chancellor Date

I CHANCELLOR UNIVERSITY OF HAWAII AT MANOA

I OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS

I INTERNATIONAL & EXCHANGE PROGRAMS

Org Code: MAINE)(

Assistant Vice Chancellor, #89500 1.00 Secretary'"

I

NO CHANGE

State of Hawaii Untvemlty Clf Hawaii

university <It Hawaii at Manoa OFFICE OF THE VlCE CHANCELLOR

FO~ACAoEMIC AF'FAlRS fNAL &. EXCHANGE ~OGAAMS

RGANIZATION CHART HARTII-Il

UNO FIE: 12.00

FACULTY AND SCHOLAR IMMIGRATION SERVICES INTERNATIONAL STUDENT SERVICES STUDY ABROAD CENTER

Org Cod.: MASSIN Org Code: MAFSIS Org Code: MAST AB

Educational Spedalist. PBS, #81015 1.00 SpecioUsl S5. #84594 1.00 Specialist, S5, #88327

SEVIS Compliance Specialist, PBB. 9553SF'"'' Secretary II. SR14. #00763 1.00

SEVIS Compliance Specialist, PBA, 95536F- Office Assistant III, SR8, #12763 1.00 Specialist Type Faculty:

Specialist Type Faculty. 2.00 #85057, #88126

#88147, #83747

NATIONAL STUDENT EXCHANGE MANOA INTERNATIONAL EXCHANGE Org Code: MANSE)( Org Code: MAMlEX

Specialist Type Faculty: #82771 1.00 EdVCICltional Specialist. PBS. #81158 1.00 '-----...

"new position approved in 2117/05 reorg, position numbertO' be determined ""proposed dassification

1.00 2.00

UNIVERSITY OF HAWAI'I UNIVERSITY OF HAW AI'I AT MANoA

OFFICE OF THE CHANCELLOR

NO CHANGE

OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS INTERNATIONAL & EXCHANGE PROGRAMS


INTERNATIONAL & EXCHANGE PROGRAMS - Org Code: MAINEX

Under the leadership of the Vice Chancellor for Academic Affairs, International & Exchange Programs work closely with the Assistant Vice Chancellor for Undergraduate Education and the Dean of the Graduate Division to support, develop, manage, and review international programs, students, faculty, and researchers at the University of Hawaj'j at Manoa, including generating and maintaining databases covering all aspects of international education and research across the campus. The unit is led by an Assistant Vice Chancellor. Its programs have the following responsibilities:

FACUL TV AND SCHOLAR IMMIGRATION SERVICES - Org Code: MAFSIS

• Provides University of Hawai'i (UH) systemwide immigration and support services for international employees.

o Prepares and files non-immigrant and immigrant petitions and labor certification applications on behalf ofUH for international employees.

• Provides UH systernwide administration of the Exchange Visitor Program for an J-I categories, except for UHM students.

o Processes visa documents and certifications for J-1/J-2 exchange visitors. o Provides pre-arrival information, orientation programs, and informational

briefings. o Conducts SEVIS implementation and compliance including reporting and

monitoring requirements. • Serves as a central resource for advising, assisting, and disseminating information on

immigration and health insurance to international employees and scholars. • Maintains a central immigration database of UH-sponsored international employees and

scholars, from which it generates statistical and narrative reports. • Establishes and updates University immigration policies and procedures and interprets

U.s. immigration regulations. • Serves as a liaison between the university and federal agencies on immigration matters

pertaining to its international employees.

INTERNATIONAL STUDENT SERVICES - Org Code: MASSIN

• Provides support services for international students and assists in processing visa documents and certifications to acquire and maintain appropriate visa status for UH M1inoa F-l and J-l students.

NO CHANGE

o Provides services to non-immigrants needing assistance in obtaining and maintaining legal status in the U.S.

o Provides pre-arrival information, orientation programs and informational briefings.

o Interprets regulations affecting non-immigrant student status in the U.S. o Provides support services designed to assist students with transition, adjustment

and culture sharing. o Advises students through individual consultation and group workshops, and

disseminate timely regnlatory information. o Monitors compliance with federal and UH health insurance policies. o Develops and recommends policies and procedures for non-immigrant student

employment and international student status. o Serves as a resource to the campus and UH system community in matters relating

to student non-immigrant status. o Ensures compliance with all applicable federal laws, with a priority on SEVIS

compliance. o Serves as a liaison between the university and federal agencies on immigration

matters pertaining to its international students. • Administers selected scholarships and tuition waivers designated for international

students. • Provides data on non-immigrant students to internal and external organizations. • Serves as an advocate for international students.

STUDY ABROAD CENTER - Org Code: MASTAB

• The UHM Study Abroad Center, in cooperation with its Council, offers study abroad programs for a summer, a semester, and an academic year that enable UHM students to fulfill general education, focus, diversification, major, certificate, and graduation requirernents in various locations around the world. Its primary responsibility is to serve the intellectual needs of students consistent with university policy and to provide venues for faculty participation from across the Miinoa campus as resident directors fur teaching, faculty development and enrichment opportunities.

• The Council on Study Abroad guides the Center in accordance with its By-laws and Charges. The Council is mandated as a permanent standing committee of the Miinoa Faculty Senate and appointed by the Faculty Senate Executive Committee. It works cooperatively with the Study Abroad Director and is integrally involved in the areas of policy, academic program development, program assessment, and - most critically - the selection of faculty members to direct individual study abroad programs. The Council is not a sub-committee of a larger committee of international programs; rather it will provide representatives to other committees to facilitate information.

• The UHM Study Abroad Center specializes in overseas academic program development, implementation, delivery, student health, safety, security, risk assessment, and management through a variety of means, including on-site inspection and program evaluations in accordance with W ASC standards.

NO CHANGE

• The Center provides training for faculty resident directors in health, safety, risk, and liability as well as provides pre-departure cross-cultural training for students as part of the Center's standard of care.

• The Center operates as a self-sustaining unit and utilizes the funds it generates to support its programs.

NATIONAL STUDENT EXCHANGE - Org Code: MANSEX

• Serves as UH M!!noa liaison to the National Student Exchange consortium administration and 200 participating university NSE offices.

• Promotes NSE at university recruitment events, to inform potential students, parents, and high school advisors of degree-enhancing UHM opportunities.

• Publicizes NSE for current UHM students, processes applications, and negotiates placements at appropriate schools.

• Verifies academic eligibility of outgoing students, and provides advising refen'als to course equivalent websites and departmental major advisors.

• Accepts placements of students from consortium schools, providing advance detailed campus information and campus/cultural orientation on arrival.

• Serves as liaison for incoming students with UHM Admissions, Records, Financial Aid, Campus Housing, Student Employment, and Counseling Center, as well as academic departments for clearance of course registration.

MANOA INTERNATIONAL EXCHANGE - Org Code: MAMIEX

• Serves as the UH primary point of contact and key resource on developing, implementing and maintaining international exchange agreements and partnerships with foreign institutions, with reporting functions related to such agreements.

• Coordinates application, accommodation, arrival and orientation activities for incoming international exchange non-degree seeking students from both partner and non-partner institutions.

• Coordinates promotion, selection, application, and pre-departure orientation activities for outbound UH students.

• Oversees the administration and allocation of tuition waivers supporting international student exchange programs.

• Provides support services to UH students abroad. • Provides support services to international students from exchange partner institutions and

non-partner institutions.

Approved:

y'~ ~.cU~~" ~N 2 3 Virginia S. ~. Cl'1an~u""l Vel'"


I OFFICE OF THE VICE CHANCELLOR FOR

ACADEMIC AFFAIRS

I ACADEMIC PERSONNEL OFFICE

Org Code: MAACPL

iAsst Vice Chancellor. #89214 1.00 Secretary III. SR16. #100024 1.00

Academic Affairs Program Officer. #89041 1.00 Academic Affairs Program Officer. #89461 1.00 Human Resources SpecialistlPersonnel Officer, .75

PBB, #79191'

, .25 FTE from 99002F allocated; not established.

Stare of Hawaii l11'liYersdy of Hawaii

~ty of Hawaii at Manoa OFFICE OF THE VICE CHANCELLOR

FOR ACADEMiC AFFAIRS ACAOEMtc PERSONNEL OFRCE

POS1TION ORGANIZATION CHART CHARTII..c

GENERAL FUNO FTE:: 5.00

UNIVERSITY OF HA WAI'I UNIVERSITY OF HAWAI'I AT MANOA


ACADEMIC PERSONNEL OFFICE


ACADEMIC PERSONNEL OFFICE - Org Code: MAACPL

Under the leadership of the Vice Chancellor for Academic Affairs, the Academic Personnel Office coordinates the personnel functions for the campns for faculty and executive employees. It is led by an Assistant Vice Chancellor for Academic Personnel and has the following responsibilities:

• Assists the Vice Chancellor in developing campns-wide policies and procedures for academic personnel issues.

• Advises faculty and administration on matters relating to faculty and executive personnel actions including appointment, reappointment, tenure, promotion, leaves, compensation, grievances, etc.

• Coordinates faculty tenure and promotion review and review of tenured faculty. • Administers faculty contract provisions and participates in formulation of contract

proposals. • Administers Executive directions and Board policies regarding faculty and executive

employees. • Assists the Vice Chancelior regarding complaints, grievances, and disciplinary actions. • Coordinates professional development for academic administrative personnel.

Approved:

v~'- Q. cU~ _ "JUN 2 3 lOll

Virginia S. Hinshaw, Chancellor Date

Approved:

Y~_Q.cU~~2 ....... - ..•..•..•. ,,-- .... VlfginiaS. H~, .... 11.111 ....... 11\,/1 vate


I ......


I MANOA INSTITUTIONAL RESEARCH

Org Code: MAlRO

Director '" InsUtutional Analyst, PBB, #78322 1.00 Institutional Analyst. PBB. #80910 1.00 IT Specialist. PBA. #78914 1.00

... Position to be established.

Sta't& at Hawaii Unfven;!ty of HawaII

univenity Of Hawaii at Manoa OFFICE OF THE ViC!: CHANCf:LLOR

FOR ACAD!:M1C AFFAIRS MANOA tNSnTUnoNAL RESEARCH

POSITION ORGJ>.NIZATION CHART CHART 11.0


UNIVERSITY OF HAW AI'I UNIVERSITY OF HAW AI'I AT MANOA


MANOA INSTITUTIONAL RESEARCH OFFICE


MANOA INSTITUTIONAL RESEARCH OFFICE - Org Code: MAIRO

Under the leadership of the Vice Chancellor for Academic Affairs, the office has the responsibility for providing institutional research services related to academic programs. Responsibilities include:

• Provides support to the Vice Chancellor for Academic Affairs and other academic affairs staff by providing data, analyses, and reports.

• Coordinates, monitors, and responds to information needs as required by academic units and administrative offices.

• Researches and prepares reports and analyses to support academic decision-making, program review, and accreditation.

• Coordinates the participation in all national surveys and requests for data from extemal sources.

Approved:

'i' ., <;l cM~1 ~- . .JUN 2 3 2011


Approved: CHANCELLOR

UNIVERSITY OF HAWAII AT MANOA

m


ASSESSMENT OFFICE Org Code: MAOASM

Director'" Asst Spedalist

#70143,#70144 2.00

State of Hawaii University of Hawaii

University of Hawaii at Manoa OFFICE OF THE VICE CHANCELLOR

FOR ACADEMIC AFFAIRS ASSESSMENTOFACE

POSITION ORGANIZATION CHART CHART II-E


*Appointed from a faculty position to oversee Assessment operations

UNIVERSITY OF HA WAI'I UNIVERSITY OFHAWAI'I AT MANOA


ASSESSMENT OFFICE


ASSESSMENT OFFICE -- Org Code: MAOASM

Under the leadership of the Associate Vice Chancellor for Affairs the office has the responsibility to improve student learning through academic program assessment. Assessment is faculty-driven and faculty supervised; and involves establishing student learning outcomes, measuring/observing and documenting the extent to which outcomes are achieved, finding ways to improve, and implementing plans.

• Supports the use of program and institutional assessment to improve the quality of student learning.

• Collaborates with faculty, staff, students, and administrators to establish meaningful, manageable, and sustainable assessment.

• Disseminates assessment-related information. • Assists programs with designing educational programs.

Approved:

Vr Q.cU~(J.... - JUN 232011 Virginia S. Hinshaw, Chancellor Date

~---~- .... _- --- ~ .. -~~ ..

CHANCELLOR UNIVERSITY OF HAWAII AT MANOA v;~ .. , Q.cU~UN

Vil1li~","", 0... I


OFFICE OF FACULTY DEVELOPMENT AND ACADEMIC SUPPORT Org Code: MAOFDA

Director'" Secretary III. SR16. #14349 1.00

-

CENTER FOR TEACH I' ING EXCELLENCE

Org Cod.: MACTE

I

Specialist, 55, #83597 ' Specialist, 85, #86264

Secretary I, SR12. #39793

1.00 1.00 1.00

CENTER FOR INSTRUCTIONAL SUPPORT Org CO<I.: MACTIS

Educational Specialist, PBB. #81678 1.00 ElectroniC Tectmician, P8A, 3.00

#81012.#80723.#81344 Graphic Artist. PBS. #80687. #80688 2.00

CENTER FOR THE STUDY OF MULTICULTURAL HIGHER

EDUCATION Org Code: MACMHE

state (If Hawaii Univ9rs~ty cl' Hawaii

VniVOBity of Ha'lr.lii at Manoa OFFICE OF THE VICE CHANCELLOR

FOR ACADEMIC AFFAIRS OFFICE OF FACULTY DEVELOPMENT

AND ACAOEPtlltC SUPPORT

POSITION ORGANIZATION CHART CHARTII-F

GENERAL FUND FTC: 10.00

"'Appointed from a faculty position to oversee OFDAS operations

UNIVERSITY OF HA WAI'I UNIVERSITY OF HA WAI'I AT MANoA


OFFICE OF FACULTY DEVELOPMENT AND ACADEMIC SUPPORT


OFFICE OF FACULTY DEVELOPMENT AND ACADEMIC SUPPORT - Org Code: MAOFDA

Under the leadership of the Associate Vice Chancellor for Academic Affairs OFDAS provides supervision, support, counsel, and infrastructure to directors and coordinators of the Center for Teaching Excellence (CTE), and the Center for Instructional Support (CIS).

• Assists the Associate Vice Chancellor for Academic Affairs with policy development and during budgetary processes in areas of faculty development and new directions and priorities in teaching and instructional research.

• Professional development and training and leadership programs and events for faculty, department chairs, specialists, researchers, graduate teaching assistants, etc.

• Production of instructional publications, such as teaching related handbooks and manuals. • Coordinates faculty recognition and incentive programs such as excellence in teaching and

community service awards.

CENTER FOR TEAClnNG EXCELLENCE - Org Code: MACTE

• Mid-semester assessing-diagnostic and summative--for faculty and academic departments of existing courses and teaching.

• Consultation to individuals and academic departments in design, managing and delivering of course and instruction.

• Skill development programs to enhance instructional performance, including workshops, seminars, panels, and series.

• Programs for graduate teaching assistants to enhance instruction and prepare to become

r ····· ---~ -future~faculty, .... through TA Trainings, Preparing Future Faculty Programs, and related. events, with Graduate Division.

• Collaborates with campus-wide and college-level student services units to provide programming to enhance faculty and student engagement in and out of the classroom.

• Website resources, including taped CTE events. • Maintains a formal Faculty Mentoring Program that includes:

o Summer Dossier Series for faculty on application for renewal, promotion and tenure

o Programs and events during the academic year on professional development processes and issues

o Faculty Dossier Library o Colleague Pairing of Senior Mentors with Junior Mentees

1-

o Consultation to individuals and academic departments on mentoring processes. o Website resources, including taped FMP events.

CENTER FOR INSTRUCTIONAL SUPPORT - Org Code: MACTIS

The primary mission of the Center for Instructional Support is to provide the university community with support for instruction through the use of teclmology and teclmology-related services. The Center's major functions include the following:

• Consults with Manoa academic units and individual faculty and students to help them plan and provide the richest learning experiences for students, and to assist them in using instructional teclmology effectively within that context.

• Conducts a variety of workshops and training sessions that enhance instruction through the use of technology.

• Ensures that appropriate and desired instructional equipment are easily accessible to faculty and students, through classroom installations and a system of equipment pools.

• Ensures that requirements for appropriate learning technologies are included in all university academic planning and budgeting documents.

• Monitors Manoa classrooms and auditoriums to ensure the best possible environment fur teaching and learning; serves as advocate for the faculty in the design of all new construction and renovations of classroom facilities; and serves as ombudsperson to resolve faculty and student concerns about classrooms.

• Develops high quality, effective instructional materials including computer-generated graphics, 35mm slides, overhead transparencies, charts and graphs, illustrations, pUblications, certificates, signage, displays, video, and interactive multimedia.

• Provides a campus repair facility to repair and maintain instructional equipment owned by Manoa departments and programs.

• Promotes the use of teclmology to departments by offering limited support installing data projection systems. Process includes assessment, consultation, procurement, installation, and training.

CENTER FOR THE STUDY OF MULTICULTURAL HIGHER EDUCATION

The Center-for-the Study of Multicultural Higher Education focused on research and practices related to cultural influences on teaching and learning. Processes of cultural influences on teaching and learning and on professional development has been absorbed within the programs and activities of CTE and FMP.

Approved:

v ~'- ~ . eM ~)I~," .- JUN 2 3 101/


T ., Q. cU~lJ" JUN y~ Dale ::;,a;;ncellor VlI'9ln11l!1 S. $

,.---~~~~~~~-~~ ~~~~~~


213 1&11 I" ~ m

i


I GENERAL EDUCATION OFFICE

Org Cod.: MAGEN

Director (appointed from a faculty position) Secretary II. SR14. #42309' 1.00 Educational Specialist, PBB, #80836, #81997 * 2.00

S(ate of Hawaii university of Hawaii

university d Hawaii at Manoa OFFICE OF THE VICE CfV\NCEI.1.0R

FOR ACADEMIC AFFAIRS GENERAL EOUCATJQN OFFICE

posmON ORGANIZATION CHART CHART U"(;

GENERAL FUND FTc: 3.00

.. Positions partially support the Manoa Writing Program.

r

UNIVERSITY OF HA WAI'I UNIVERSITY OF HA WAPI AT MANOA


GENERAL EDUCATION OFFICE


GENERAL EDUCATION OFFICE - Org Code: MAGEN

Under the leadership of the Vice Chancellor for Academic Affairs, the office has the following responsibilities.

• Works with the General Education Committee, a standing committee of the UHM Faculty Senate, and the Senate Executive Committee to implement General Education policies and procedures.

• Provides staff support to the various General Education Committees and Boards. • Develops, supports, and maintains the website for the General Education Program and the

General Education Committee. • Distributes, collects, and processes documents necessary for the implementation of the

general education requirements. • Maintains an accurate listing of general education requirements and courses for the Miinoa

Catalog and Schedule of Classes. • Assists in the assessment of the General Education Program. • Administers General Education writing requirements, guided by a board of nine professors,

each from a different department. The faculty board reviews requests to give classes writingintensive ('N) Focus designations, offers faculty workshops on teaching with writing, and surveys students in W Focus classes.

Approved:

v~-Q.cU~ JUN 231UlI

Virginia S. Hinshaw, Chaneellor Date

Approved: CHANCELLOR

.~Q.4!~JUN· 2 -haw, Chancellor !!late

• , UNIVERSITY OF HAWAII AT MANOA

lUU I OFFICE OF THE VICE CHANCELLOR FOR

ACADEMIC AFFAIRS

I MANOA WRITING PROGRAM

Org Code: MAWRIT

Director (appointed from a faculty position) Professor, 15, #83124- 1.00 .

Siale of Hawaii Unive~ity of Hawaii

Unive~ity of Hawaii al Manoa OFFICE OF THE VICE CHANCELLOR

FOR ACADEMIC AFFAIRS MANOA WRITING PROGRAM

POSITION ORGANIZATION CHART CHART tr-H

GENERAL FUND FIE: 1.00

* Positions in the General Education Office partially support this Office: Secretary II, SR14, #42309 and Educational Specialists, PBB, #80836, #81997. Primary supervisor is General Education Office Director.

- To be re-described.

UNIVERSITY OF HA WAI'I UNIVERSITY OF HA WAI'I AT MANOA


MANOA WRITING PROGRAM


MANOA WRITING PROGRAM - Org Code: MA WRIT

Under the leadership of the Vice Chancellor for Academic Affairs, the office has the following responsibilities.

• Administers the Manoa Writing Placement Examination to all incoming undergraduates who have not met UHM's entry-level writing course requirement

• Ensures that all UHM graduates are prepared for different writing tasks that society and their professions will present to them through an extensive writing-across-the-curriculum program.

Approved:

Vy ~.cU~JUN 232DII



APPROVED:

~ VICE CHANCELLOR FOR (:,~ .. ::.. SJ. cU' (} ~N 1 3 llJtfi!INISTRAlION,ANANCE,ANDOPERAlIONS

I inia ~inShaw. ChanCellOr . hflla =

I

OFFICE OF ANANCIAL RESOURCES MANAGEMENT Org Cod.: MAFRMA

Assistant Vice Chancellor, #89506 1.00 Secretary III. SR-16' Facifrties Planner, PBS. #77439 1.00

MANOA BUDGET OFFICE OFFICE OF PHYSICAL, ENVIRONMENTAL. AND 0'11 Code: MABDMA LONG RANGE PLANNING

O'g Code: MAPELP Program & Budget Manager. PBD.1I77254 1,00

Secretary II. SR-14. #00491 1,00 Facilities Planner. PBD' Bud9et Specialist. PBB. Registered Engineer. PBC

!fa0898. #81820 2,00 Registered Archit""'. PBB. #51321 1,00

PLANNINGISUSTAINABILITY Org Code: MAPSLP

$tale of Hawaii Uniwrsily of Hawaii

university of HaWaii at Manoa OFACE OF THE 'ViCE Cl-WlCElLOR FOR

ADMINISTRATION, ANANCE, ANO OPERATIONS

OFFlCE OF FINANC1AL RESOURCES MANAGEMENT

ORGANIZATION CHART CHARTV-A


~. pending approval

OFFICE OF FINANCE AND ACCOUN11NG 0'11 Code: MAFSAC

AdmlnlstratM> Officer. PBC, #77303 1.00 Secretary II. SR-14' AdministratM> Officer, PBB. #77582 1,00 AdministratiVe Officer, PeA,

#78943,#79002 2,00

MANAGEMENT Code: MASMLP



OFFICE OF THE VICE CHANCELLOR FOR ADMINISTRATION, FINANCE, AND OPERATIONS

OFFICE OF FINANCIAL RESOURCES MANAGEMENT


OFFICE OF FINANCIAL RESOURCES MANAGEMENT - Org Code: MAFRMA

The Office of Financial Resources Management has campns-wide responsibility for planning and management of campus finances, and the campus operating and CIP budgets. Functional responsibilities are assigned to sub-units as follows:

Manoa Budget Office - Org Code: MABDMA • Administers the campus biermial and supplemental budget process including preparation

of campus budget instructions, preparation of budget testimonies to the legislature, and analysis of various versions of the budgets.

• Implements the annual campus operating budget including the allocation of appropriated funds; preparation of budget execution and instruction; position control; and the review of unfunded budget proposals.

Office of Physical, Environmental, and Long Range Planning - Org Code: MAPELP The Office of Physical, Environmental, and Long Range Planning has campus-wide responsibility for long-range development plans, space management, analytical studies, capital plarming, sustainable physical and community planning, and campus building and landscaping design. Major functions of the Office are as follows:

PlanninglSustainabilitv - Org Code: MAPSLP • Creates and maintains design standards for land and facilities supporting Manoa

programs which incorporate principles of sustainability and environmental responsibility. • Develops and administers long range physical development plans for the campus as well

as lands external to the campus supporting Manoa programs. • Works in partnership with Facilities and Grounds to prepare and implement the campus

CIP budgets. • Conducts analyses of institutional plans, academic agendas, and major policies to

anticipate future directions affecting long term physical facility requirements for the University ofHawai'i at Manoa.

• Provides leadership in creating and implementing a comprehensive environmental and energy policy in support of the Campus' strategic sustainability goals.

• Works in partnership with Facilities and Grounds and the campus groups to incorporate sustainability principles into the planning, design, operational, and educational framework of the institution.

• Engages students, faculty, and staff in gaining understanding of our current patterns and consequent behaviors.

Space Management - Org Code: MASMLP • Manages the allocation and reallocation of space on campus to operating units. • Maintains a database of institutional information supporting the space and physical

planning functions of the campus. • Provides data analysis in support of the space allocation and physical planning functions

of the campus.

Office of Finance and Acconnting - Org Code: MAFSA C • Prepares and analyzes periodic operating statements 111 support of the Miinoa

Chancellor's overall management of the campus. • Prepares intermediate and long term financial projections in support of operating and CIP

budgets and the University and campus strategic plans. • Keeps abreast of University accounting policies and procedures and manages compliance

of these among campus fiscal officers. • Manages Chancellor's Office budgets. • Provides fiscal training to campus fiscal officers.

Approved:

V~_Q.cU~ JUN 232011


Attachment 6

COPIES OF LETTERS AND

RESPONSES FROM INTERNAL

CAMPUS OFFICES AND UNIONS

UNIVERSITY OF HAWAI'I Manoa Faculty Senate

MEMORANDUM

TO: Reed Dasenbrock

10 Jl27 P2:26

Vice Chancellor for Academic Affairs

Kathleen Cutshaw Vice Chancellor for Administration, Finance & Operations

FROM: Martin Rayner 11'--.-'

Chair, Manoa Faculty Senate Executive Committee I

July 26, 2010

SUBJECT: Consolidation and Transfer of General Education OfficelManoa Writing Program Budget and Positions

. SPECIFIC ACTION REQUESTED:

The Manoa Faculty Senate requests the consolidation and transfer of the current Generai Education budget allocation (generai funds and tuition funds) as well as all positions (filled and vacant) from the Office of the Vice Chancellor for Undergraduate Education to the Vice Chancellor for Academic Affairs. .

ADDITIONAL COST:

None

RECOMMENDED EFFECTIVE DA IE:

July I, 20 I O. This date is aligned with the projected hire of a Faculty Director for General Education to replace the current Director who is retiring October 1,2010. A new Faculty Director for Manoa Writing Program will begin on August 16, 20 I O.

PURPOSE:

This will stabilize funding, clarify reporting lines, and enhance efficiency and effectiveness of the General Education Office which works closely with the Vice Chancellor for Academic Affairs and has dual reporting responsibility to that office and the Manoa Faculty Senate.

BACKGROUND:

The General Education Office was created in response to the UHM Chaucellor's strategic planning efforts for the establishment of new structures with responsibilities for campus wide undergraduate prograrus.

Since its creation the Faculty Director of the Manoa Writing Board has simultaneously served as Faculty Director of General Education. Organizationally, the General Education Office/Manoa

2550 Campus Road, Hawsll Han 208. Honolulu, Hawa!'j 96822 TelephOl1.: (8081_7725. FaCllimil.: (60S) _9813

An Equal Opportunity/Affirmative: Aoti'on Institution

UNIVERSITY OF HAWAI'I AT MANOA Manoa Faculty Senate

Vice Chancellors Dasenbrock and Cutshaw July 26, 2010 Page 2

Writing Program has most recently been housed in the Office of the Assistant Vice Chancellor for Undergraduate Education although it reports directly to the Manoa Faculty Senate and Vice Chancellor for Academic Affairs. Fiscal and budget matters have been handled by the Assistant Vice Chancellor for Undergraduate Education and, until recently, by the Dean of LLL (who handled Mibloa Writing Program), but decisions regarding procedures, policies and activities are the purview of the Manoa Faculty Senate and Vice Chancellor for Academic Affairs. The current administrative location has caused confusion for General EducationlManoa Writing Program staff and lack of efficiency and transparency in budget and fiscal matters.

The current Director announced his retirement over the Swnmer 2010 and both the Manoa Faculty Senste Executive Committee and Vice Chancellor for Academic Affairs determined the two positious should be split, the total PTE for the two modified, and the current budget consolidated and transferred to the Vice Chancellor for Academic Affairs. That budget includes a general fund allocation of $246,300 and a tuition fund allocation oUl 01,500. The tuition fund allocation has required a separate annual budget request by the Manoa Faculty Senate Executive Committee resulting in budget uncertainty and confusion. The new organizational and fiscal structure will stabilize funding for the office and eliminate the requirement that the Manoa Faculty Senate Executive Committee submit annual requests for General Education OfficelManoa Writing Program funding.

ACTION REQUESTED:

We ask that you consolidate and transfer all general funds, tuition monies, and positions currently budgeted for, and relied upon by, the General Education OfficelManoa Writing Program from the Office of the Vice Chancellor for Undergraduate Education and the Chancellor's Office to the Vice Chancellor for Academic Affairs.

&DfDISAPPROVED:

-c::>-- - dt*--R.e€iDasenbroG~m~~mm-m ... ate Vice Chanceloor for Academic Affairs

2550 CampUi Road, Haw!!1i Hatl208, Honolulu, Hawsl'! ssm relephone: (808) 956-7725, F._I.: (80B) 958-9813

An Equal Opportunlty/AffinnaUve Action Institution

~\::> CJ\.fu,.JUG 24 2010 Kathleen Cutshaw Date Vice Chancellor for Administration, Finance & Operations

From: Sent: To:

From: Ann N A. Sakuma

Ann N A. Sakuma Friday, June 03, 2011 4:10 PM Ann N A. Sakuma

Sent: Wednesday, April 06,20115:17 PM To: Susan Hippensteele ([email protected]) Cc: Tammy Kunlyoshi; Sandy French ([email protected]); Bob Nagao ([email protected]); Kathleen Cutshaw; Reed W. Dasenbrocki Francisco J. Hernandez Contact; Gary K. Ostrander; Debra Ishii; Kathleen Tagaca Subject: RE: Reorganization: Office of the Vice Chancellor for Academic Affairs

Hi Susan - The internal review on the reorganization proposal for the Office of the Vice Chancellor for Academic Affairs has been completed and is now posted on the Organizational Charts website for SEC review: http://www.manoa.hawaii.edlj/ovcafoineworgcharts/index.html Please provide comments to Kat Tagaca at [email protected] by MaV 21, 2011. If additional time is needed, please work with Kat on a mutually agreeable extension. Thank you, Ann NA Sakuma OVCAFO Hawai'; Hall 307 Tel: 956-5658

No response received.

UNIVERSITY of HAWAI'I'

MANOA

Randy Perreira, Executive Director Hawai'i Government Employees Association 888 Mililani Street, Sujte 601 Honolulu, Hawal'j 96813-2991

Dear Mr. Perreira:


April 6, 2011

The University of Hawa!'j is proposing a reorganization of the Office of the Vice Chancellor for Academic Affairs at the University of Hawai'i at Manoa (UHM) and is requesting your Input and comments relative to the proposal as part of the formal consultation process.

As part of the University's sustainability efforts, we have loaded the proposal and documents onto the UHM website at: http://www.manoa.hawaii.edu/ovcafo/neworg3hartslindex.html

Your comments on the proposal would be appreciated no later than May 21. 2011. If we do not hear from you by this date, we will assume there are no comments on the reorganization proposal.

Should you have any questions, please contact rne at 956-8447 or rdasenbr@hawaILedu.

ff:-sj~ I..(t Reed Dasenbrock V Vice Chancellor for Academic Affairs

c: Krystyna Aune, Interim Associate Vice Chancellor for Academic Affairs Ronald Cambra, Assistant Vice Chancellor for Undergraduate Education Myrtle Yamada, OVCAA Program Officer Kathleen Tagaca, OVCAA AdmInIstrative Officer Jan Costa. Undergraduate Education Administrative Officer

No response received.

2500 Campu~ Road, Hawai'i H,1if 209 Honolulu, Hawai'i 96822

Telephone: (808) 956·8447 Fax: (80B) 956·7115

An Equal Opportunity/Affirmative Action InstltlJlion

Officc of the Vice Chancellor for Academic Affairs

UNIVERSITY of HAWAI'I'

MANOA

J.N. Musto. PhD .• Executive Director University of Hawai'i Professional Assembly 1017 Palm Drive Honolulu, Hawai'l 96814

Dear Dr. Musto:

April 6. 2011

The University of Hawai'l is proposing a reorganization of the Office of the Vice Chancellor for Academic Affairs at the University of Hawa!'! at Manoa (UHM) and is requesting your input and comments relative to the proposal as part of the formal consultation process.

As part of the University's sustainability efforts, we have loaded the proposal and documents onto the UHM website at: http://www.manoa.hawaii.edu/ovcafo/neworg_charts/index.html

Your comments on the proposal would be appreciated no later than May 21, 2011. If we do not hear from you by this date, we will assume there are no comments on the reorganization proposal.

Should you have any questions, please contact me at 956-8447 or [email protected].

t-----------.... -----.... --

c: Krystyna Aune. Interim Associate Vice Chancellor for Academic Affairs Ronald Cambra, Assistant Vice Chancellor for Undergraduate Education Myrtle Yamada, OVCAA Program Officer Kathleen Tagaca. OVCAA Administrative Officer Jan Costa, Undergraduate Education Administrative Officer

2500 Campus Road, Hawai'j Hall 209 Honololu, Hawili'i 96022

Telephone: ,808) 95&-8447 Fax: (808)956-7115

An Equ<11 Opportonlly/Afflrmative Action Institution

Reed Dasenbrock, Ph.D. Vice Chancellor for Academic Affairs University of Hawaii at Manoa 2500 Campus Road, Hawaii Hall 209 Honolulu, HI 96822

Dear Vice Chancellor Dasenbrock:

May 19,2011

Thank you for forwarding the proposed reorgani7..ation of your office.

!-1ECEIVED

11 IlAY 20 P2 ~

MANOA CHANCE,WR'S OFFill:

The University of Hawaii Professional Assembly has reviewed and discussed with affected faculty the proposed reorganization of the office and its functions. UHPA understands this reorgani7..ation is an accurate reflection ofthe current operations and does not reduce the number of faculty positions currently employed.

UHP A continues to be concerned about the diversion of funds to create administrative or management positions instead of increasing instructional facu1ty. The creation of a MIRO director diminishes the pool of unfilled vacancies which are an outgrowth of budget pressures. UHP A believes use of these unfilled positions are better utilized in the instruction of students.

If you have any questions, please contact me at [email protected] 593-2157.

mmmmmmm ce' J N Mllsto,Ph.D. ____ _

Sincerely,

~~t~l_ Kristeen Hanselman Associate Executive Director

UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY

1017 Palm Drive' lIonolulu, lIawail9Q814-1928 Telephone: (808) 593-2157 . Facsimile: (808) 593-2160

Web Page: hnp://lw,1V.uhpa.org

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