University of Bedfordshire

Workplace Induction

Organising the workspace

Items to remember: Security (keys) Login/Passwords Arrange Workspace/ equipment PC/intranet/ equipment E-mail account Telephone Entry into Telephone directory Stationery Any other equipment necessary

for the role (for example, uniform or protective clothing)

Tick as you complete

Organising your WorkspaceSecurity Passes/ ID Card

You are provided with a temporary ID pass normally covering the first 2 weeks of employment. This is attached to the back of your contract.

Your ID should be ready within one week of starting. It can be collected from Security in Park Square. Ring 01582 743108 or email id@beds.ac.uk.

If you need your ID to be used at any areas which have scanners for entry contact security at Luton Park Square Campus.

Colin Hill extension 2412colin.hill@beds.ac.uk

Security badges must be worn at all times and ensure all offices are locked when you leave them.

Organising your Workspace Necessary passwords

The login details will be the same for accessing your account, e-mail, staff website or the help desk and will be allocated to you when you start.

The login will normally be the initial of your first name followed by your surname (e.g. jblogs). Your password will be your date of birth. You will be asked to changed the password when you first log-in.

Any login problems please contact ISD on ext. 3366.

Stewards are available via a help desk to move things. Go to the Staff Web page http://in.beds.ac.uk/ . Password is the same as your computer password.

If you require any new stationery/furniture (e.g. desk/chair) speak to the line manager/budget holder.

Organising your workspace Arrange Workspace/ equipment

PC/intranet/ equipmentE-mail accountTelephoneEntry into Telephone directory

Any problems with computers or telephones use the helpdesk via the intranet. Password is the same as your computer password.

Update your telephone entry by e mailing myphone@beds.ac.uk. Information is on the Staff Web Page.

Introduce to colleagues

Use this sheet to record the names and telephone numbers of colleagues in the team & other useful contacts

Introduce to work area

Maps, directions and inter campus travel details can be found here:

http://www.beds.ac.uk/contactus/directions

Arrange car parking if required

http://in.beds.ac.uk/facilities/parking

Information on Terms and Conditions

Working hours (including flexi time arrangements, etc.) - confirm with Line Manager

Salary/ Pension arrangements – Speak to Salaries team: 01582 743318/743888

Policies & procedures can be found on the HR web page:

Benefits for staff Did you know the University has

negotiated some great deals if you are a member of staff? Check out the link below and take advantage of all your benefits:

http://in.beds.ac.uk/marketing/internal/benefits

Meetings & Communication

• Line manager to confirm when and how departmental and any other team related meetings take place.

• University wide information is communicated through the Staff Web Page http://in.beds.ac.uk/ and through ‘Team Matters’

• Life Magazine is regularly published and has information about Staff and Students

Your Induction Training Programme

Your Induction comprises three key activities:1. Local induction (induction checklist to

support you and your manager)2. Induction Exhibition3. Induction SeminarsStaff Induction Exhibition Held three times a year at Putteridge Bury Full / half day event You will be invited to attend via email from

ODTUInduction Seminars Health and Safety Essentials Customer Care Introduction to Equality and Diversity

For more information visit:

http://in.beds.ac.uk/odtu