University Audiovisual Archives – features and challenges: the case of TV UFMG

8/14/2019 University Audiovisual Archives – features and challenges: the case of TV UFMG

http://slidepdf.com/reader/full/university-audiovisual-archives-features-and-challenges-the-case-of-tv 1/49



University Audiovisual Archives

features and challenges:the case of TV UFMG

Ariane Cristina Gervásio da Silva

Journalist, Coordinator of Broadcast ArchiveTV UFMG

Federal University of Minas Gerais



Introduction

• TV UFMG: Public, educational, institutioacademic.

• Foundation: 2002 (12 years of continuous activ

• Broadcasted in Belo Horizonte’s University

(Federal Law 8.977/95).• Part of IFES System of information sharing

Federal University channels.

• UFMG was founded in 1928.



Introduction

•

Content available in: cable TV, internet, socia• TV UFMG professionals provide relevant info

to academics and civil society.

• Additionally TV UFMG helps academics

teaching, researching and extention

(according to Brazilian Federal Constitution).



Recording activities

6 hours per day – 6 minidv tape

42 hours per week – 42 tapes

14000 hours per year – 14000 tap



Edited production

4 hours per day

28 hours per week

10220 hours per year



Digital files x tapes

64 tapes per year

640 tapes in 10 years



Digital files x tapes

200 gigas per year

2000 gigas in 10 years



Archive sector

• Created: 2011.

• Its collection comprises journalism anproductions (corporate videos, partnerships beand colleges, event coverage).

• In journalism, it contains 9 collections of ancient

and broadcast, apart from 7 collections ofbroadcast increasing everyday.

• 50+ side projects.



Structure



Structure

Newsroom



Structure

Studio / set



Structure

Editing room / Archive room



Structure

Archive room



Mission

To ensure that TV UFMG’s productions be

quickly and efficiently by staff (in search management and store), fostering editibroadcast processes.

Additionally, to provide easy access to cominside and outside UFMG’s campus.

To preserve UFMG’s institutional memory.



Staff

• 1 coordinator (journalist / 6 hours)

• 1 trainee (librarian-archivist/ 4 hours)



Supports

• Tapes (Betacam, VHS, MiniDv, Dvcam)

• CDs, DVDs

• Digital files (.avi and .mov converted to M



•

Digital files stored in MP4 (H.264 - NTSC-DV H

quality) .

• Server (3 HDs mirroring / 4 terasbytes).

• Nowadays, 40% of collections stored in HD.



Supports

MinidvDvcam



Supports

Betacam U-mat



Supports

VHS DVD and CD



Location and distribution

• The supports are concentrated in the newsr

cds and dvds – and editing room – tapes an

server.

• The archive room is inside the editing room

ensures fast access to digital footages, tapeequipments.



1st step - Analysis

• Technical visits, workshops, consulting

•

Assessment (availability of physical space)• Quantitative survey: editing room, n

collections

• Classifying TV production

• Cataloging and indexing strategies (priorities,digitalization);

• Articulation: TV UFMG needs, information scie



2nd step Cataloging, indexing present)

• Creation of identification model;

• Study of keywords (TV, information science)

• Cataloging and indexing of TV UFMG p

Câmera Aberta, Paratodos, De Olho nos

Ponto de Encontro;

• Digital file and tape analysis (dropou

problems, damaged supports etc).




• Classification (archive number)

• Type (video, audio, photo)

• Support (tape, dvd, cd etc. ) and TV program

• Archiving (permanent, temporary)

• Date of production

• TV Anchorage




• Subject / Title

•

In / Out (digital footage or tape timecode)• Keyword

• Interviewed

• Reporter / editor / producer /cameraman

• Cataloging by / Digitalized by

• Digital and physical location



Excel worksheet



Access pre-formatted template



3rd step Conservation, digitalization future)

• Full cataloging and indexing (1 or 2 years)

• Full digitalization (2 years)

• Updating files for the new structure (i

audiovisual archiving)

• Full use of the customized platform;

• Access to all TV UFMG programs, productio



After



Providing access

Articulation: teaching research ex

accountability / education and culture / dissemination

• Partnerships for scientific dissemination

• UFMG website (collections available);

• Social media (Youtube, Facebook, Vimeo, Twitter

• Content avaliable on demand (citizen, studchannels, researchers)



University website



Vimeo



Twitter



Facebook



Challenges

• Transition from the “analogue era” to “dig

(training and updating human resources)

• Limited institutional support for TV UFMG’

(budgetary restrictions, small staff co

changing, bureaucracy, lack of physical

hold the TV UFMG archive)



Potential

• Metodology that articulates Information Scie

TV features.• Internships for creators (essential part

project).

• Supporting documents as a scripts, reports.

• TV UFMG has equipments required to p

record all supports (U-matic, betacam, VHS,



Potential

• UFMG structure allows partnerships witdepartments (School of Information Science)

•

Creation and improvement of a searchalready used by TV UFMG’s employees.



Ariane Gervásio

Journalist, Coordinator of Broadcast Archive

TV UFMG – Federal University of Minas Gerais / Br

[email protected]

+55 31 3409-4569 / +55 31 9193-2792

University Audiovisual Archives – features and challenges: the case of TV UFMG

Documents

Transcript of University Audiovisual Archives – features and challenges: the case of TV UFMG