United States Department of Agriculture Assignment Food...

United States Department of Agriculture

Food Safety and Inspection Service

FSIS Directive 24501

Revision 4

Assignment and Use of Motor Vehicles for Official FSIS Business

ASSIGNMENT AND USE OF MOTOR VEHICLES FOR OFFICIAL FSIS BUSINESS

TABLE OF CONTENTS

PART ONEmdashBASIC PROVISIONS

Title Page No

I PURPOSE 1 II CANCELLATION 1 III REASON FOR REISSUANCE 1 IV REFERENCES 1 V ABBREVIATIONS 2 VI POLICY 2 VII ANNUAL COMMITMENT 2 VIII CONDITIONS AND VIOLATIONS 5 A Official Use 5 B Violations and Penalties 5 C Operators Authorization 5 D State and Local Laws 5 E Transportation of Employee Between Residence and Place of Work 6 F Transportation of Other Persons 6 G Seat Belts 6 H Required Forms 7 I Vehicle Sharing 7 J Smoking 7 K Subscription Services 7 IX RESPONSIBILITIES 7 A Employees and Operators 7 B Supervisors 8 C District and Program Offices 8 X PURCHASING GASOLINE 8 XI REPORTING MONTHLY MILEAGE 9 A Vehicle Operator 9 B GORP 9 C Mileage Express 9 XII INSURANCE 9 A Personal Liability Insurance 9 B Rental Cars 10 ATTACHMENT 1-1 Forms Listing 11 ATTACHMENT 1-2 Government-Owned Vehicles (GOVs) Frequently Asked Questions and Answers 13

i 111411

PART TWOmdashLONG-TERM VEHICLE RENTALS (GSA)

Title Page No I REFERENCES 17 II GENERAL 17 A Submitting a Request 17 B GSA Vehicle Not Available 17 C GSA Vehicle Available 17 III BILLING AND PAYMENT PROCEDURES 18 A GSA Charges 18 B Credit Card Purchases 18

PART THREEmdashUSE OF AGENCY-OWNED OR -LEASED VEHICLES

I REFERENCES 19 II LICENSE PLATES 19 A Agency-Owned Vehicles 19 B Agency-Leased Vehicles 19 C Unmarked Cars 19 D Lost or Stolen Plates 19 III SAFETY INSPECTIONS 20 IV MAINTENANCE AND SERVICING 20 A Basic Requirements 20 B Maintenance Guidelines 20 C Government Credit Card 20 V REPORTING MOTOR VEHICLE USAGE 21 VI STORAGE 22 VII REPORTING ACCIDENTS THEFT OR DAMAGE 22 A Operators 22 B Supervisors 23 VIII REASSIGNMENT OF VEHICLES 23

PART FOURmdashSTORAGE AT OR NEAR EMPLOYEErsquoS RESIDENCE I REFERENCES 25 II POLICY 25 III BASIS FOR AUTHORIZATION 26 IV SUBMISSION OF REQUEST 27 VI EVALUATION AND PROGRAM ACTIONS 28 A Program Officials and Supervisors 28 B PMB 28 VI PRIOR APPROVAL REQUIRED FOR TEMPORARY HOME-TO- WORK AUTHORIZATIONS 28 VII REVIEW AND RECERTIFICATION 29 ATTACHMENT 4-1 9-Month Cycle for Recertifying Home-to-Work Authorizations 31

ii

PART FIVEmdashMOTOR VEHICLE OPERATOR REQUIREMENTS

Title Page No I REFERENCES 33 II BASIC REQUIREMENTS 33 III DEFINITIONS 33 A Certifying Officer 33 B Incidental Operator 33 C Occasional Operator 33 D Regular Operator 33 E State License 33 IV APPLICATION REQUIREMENTS FOR OPERATORS 34 A The Supervisor 34 B The Certifying Officer 34 V VALID PERIOD 34 V TRANSFERS OR SEPARATIONS 35 VII REVOCATION OF OPERATORrsquoS AUTHORIZATION 35 A Revocation of Authorization 35 B Employee Responsibilities 36 C Supervisor Responsibilities 36 VIII ADDITIONAL INFORMATION 37

iii 111411

UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE

WASHINGTON DC

FSIS DIRECTIVE

24501 REVISION 4

111411



I PURPOSE

This directive states FSIS policy regarding the assignment and use of motor vehicles for official business and provides

A Procedures for leasing General Services Administration (GSA) motor vehicles See Part Two for additional information

B Procedures for operating a Government-Owned Vehicle (GOV) See Part Three for additional information

C Policy and procedures for storing a GOV at an employees residence See Part Four for additional information

D Requirements for motor vehicle operators See Part Five for additional information

II CANCELLATION

This directive cancels FSIS Directive 24501 Revision 3 dated 12106

III REASON FOR REISSUANCE

This directive is revised to update references forms accountable offices and clarification of GOV policies

IV REFERENCES

FSIS Directive 25002 Smoking Policy FSIS Directive 37201 Federal Tort Claims FSIS Directive 38002 Reimbursement for Use of Privately Owned Vehicles FSIS Directive 47911 Basic Occupational Safety and Health Program

DISTRIBUTION OPI Electronic All Field Employees ASD ndash Property Management Branch

FSIS Directive 479113 Workplace Inspections and Injury Illness and Motor Vehicle Incident Reporting

FSIS Directive 49001 Employee Liability - Action Taken Within the Scope of Employment

DR 5400-005 Use of Government Vehicle for Home to Work Executive Order 13513 Federal Leadership On Reducing Text Messaging While

Driving Federal Travel Regulation Public Law 87-258 Federal Tort Claims Legislation

V ABBREVIATIONS

The following appear in their shortened form in this directive

ASD Administrative Services Division EIAO Enforcement Investigations and Analysis Officer FMC Fleet Management Center FPC Financial Processing Center GORP Get Odometer Reading from the Pump GOV Government-Owned Vehicle GSA General Services Administration HQ Headquarters IRS Internal Revenue Service MCC Maintenance Control Center NFC National Finance Center PMB Property Management Branch ASD POV Privately Owned Vehicle

VI POLICY

When traveling on official business use the method that most benefits the Federal Government

A Public transportation is the most economical means of travel when available and practical

B GOVs can be used when required on a continuing basis for extensive travel

C POVs can be authorized or approved for official business at the rates and conditions specified in FSIS Directive 38002 or in the most current applicable FSIS notice

VII ANNUAL COMMITMENT

A The annual high-mileage notice identifies

1 The required mileage for high-mileage drivers each year

Page 2

FSIS DIRECTIVE 24501 REVISION 4 PART ONE

2 The Governmentrsquos best interest for employees driving GOVs in lieu of their POVs for official business

B The high-mileage figure is based solely on a comparison by using the

mileage figure between the costs for operating a GOV and the costs for reimbursable POV mileage The GOV cost can be obtained by calculating the GSA lease vehicle monthly rate plus the current mileage rate for a GSA compact sedan When it becomes more expensive to drive the POV than the GOV the corresponding mileage figure rounded to the nearest hundred becomes the high-mileage figure for that fiscal year

C Employees on official travel who are expected to drive the monthly

mileage indicated in the annual high-mileage notice must annually state in writing whether or not they will drive a GOV or POV Supervisory personnel determine the following

1 The mileage driven during the past fiscal year (NOTE This determines the prime factor in making this forecast unless circumstances change) See subparagraph F1

2 The number of miles the employee is expected to drive for the coming fiscal year (NOTE This determines if an employee is a high-mileage driver)

3 Applicable miles driven include

a Official work assignment mileage

b Reimbursable home-to-home mileage

c Union officialsrsquo representational activities mileage

d Attendance at work unit or district meetings and relief assignments mileage

D By May 15 of each year appropriate supervisory officials must identify expected high-mileage drivers under their supervision and obtain written commitments from them for the coming fiscal year (NOTE Low-mileage drivers are not required to file commitments)

1 Use FSIS Form 3800-2 for this purpose For a complete listing of forms referenced in this directive see Attachment 1-1

2 Maintain the completed form in a case file for individual travelers

E The commitment is the basis for reimbursement to the employee for the entire fiscal year If employees make a commitment to drive their POVs and do not drive the mileage required to be considered a high-mileage driver the mileage rate established under the commitment still stands as the rate for the commitment period

Page 3 111411

F Employees can change the annual commitment or initiate a new one when a permanent assignment change is expected to significantly increase or decrease the employeersquos driving mileage 1 A permanent change can result from

a Reassignment to a different duty station

b Circumstances not contemplated at the time the original commitment was made to include (1) Reassignment to a different position at the same duty station (2) An increase or decrease in the number of establishments covered or a change in the frequency of coverage

2 POV operators can request relief from current commitments when the price of gasoline exceeds 25 percent of the prevailing market price at the time of the original commitment Employees requesting a change under this provision will be provided a GOV as soon as one is available Employees must keep GOVs for 12 months from the time received even if extended into the next fiscal year Once approved the operator can claim the current mileage reimbursement rate beginning the first day of the next month and continue until they are provided with a GOV 3 The following general rules govern changes during the commitment period a High-Mileage to High-Mileage If an employeersquos assignment is considered high-mileage both before and after any of the above changes the original commitment continues to apply (1) Employees previously committed to using their POVs can recommit to use a GOV for a new assignment (2) Employees using GOVs should continue using GOVs at the new official duty station provided the GOVs can be relocated without incurring unreasonable expense b Low-Mileage to High-Mileage If the change in assignment moves the employee into the high-mileage category submit a commitment with an effective date on the first day of the next month (NOTE A new commitment is the basis for reimbursement for the remainder of the fiscal year Such commitments made after March 31 are binding for the coming fiscal year) c High-Mileage to Low-Mileage If the change in assignment moves the employee out of the high-mileage category the employee can be released from the initial commitment as of the first of the next month Page 4

d High-Mileage GOV Operator to High-Mileage POV Operator If for any reason the authorization to operate a GOV is revoked and the employee is still considered a high-mileage driver the employee must fill out a new FSIS Form 3800-2 indicating that they will be operating their POV at the established POV rate for the remainder of the fiscal year or until the supervisor determines that the employee is no longer prohibited from operating a GOV

4 If a GOV is requested and becomes available and then refused by the employee the employee will be responsible to fill out a new high-mileage commitment form indicating they will be a POV operator The employee will be reimbursed at the current high-mileage POV rate They will not be allowed to request a GOV for a period of 12 months after their refusal of a GOV VIII CONDITIONS AND VIOLATIONS

A Official Use The use of a GOV is for official business when determined to be in the Governmentrsquos best interest Official business does not include use for private business personal errands or recreation Employees assigned a motor vehicle on a continuous basis for transportation between several places required for the performance of their duties are authorized to stop for food at suitable eating places and locations necessary to perform Government business following the Federal Travel Regulation and FSIS Directive 38002

B Violations and Penalties

1 In certain serious situations the Agency takes adverse disciplinary or other appropriate action (example revocation or suspension of operators authorization) against an operator or an incidental operator See Part Five subparagraph VII A for examples of serious situations

2 Employees using or authorizing the use of an official motor vehicle for other than official purposes are subject to suspension without pay for not less than 1 month or removal from office if the facts warrant such action

C Operators Authorization No employee will operate a GOV on a continuous basis unless they possess a valid state drivers license and an operators authorization An occasional operator who possesses a valid state District of Columbia or Commonwealth operators license can operate an official vehicle without an operators authorization if they meet the conditions in Part Five subparagraph II C

D State and Local Laws FSIS operators must obey all motor vehicle traffic laws of the state and local jurisdiction that they are assigned Operators will be held responsible for any violations of state or local traffic laws If an operator is fined or penalized for committing an offense while performing their official duties payment is their responsibility

Page 5 111411


1 Wireless Phone Use Employees must obey all state and local traffic laws while operating GOVs including wireless telephone use Drivers must know the states and local jurisdictions that ban using handheld wireless phones while driving

2 Hands-Free Equipment Use FSIS strongly discourages using hand-held wireless phones even with hands-free equipment while operating GOVs Drivers should pull safely to the side of the road or a parking area to make or receive a call

3 Text Messaging While Driving Executive Order 13513 states that Federal employees must not engage in text messaging when driving GOVs or POVs while on official Government business or when using electronic equipment supplied by the Federal Government while driving Text messaging means reading from or entering data into any handheld or other electronic device including for the purpose of SMS texting emailing instant messaging obtaining navigational information or engaging in any other form of electronic data retrieval or electronic data communication

E Transportation of Employee Between Residence and Place of Work Employees are responsible for daily commuting expenses between home and work EXCEPTION Commuting expenses are paid by the Agency if an employee is engaged in field work as defined in Part Four subparagraph II A 2 and approved by PMB This also applies to call-back overtime to an official duty station When employees have approved home-to-work authorizations on file they must use their POV if working at their HQ plant or official duty station only (see DR 5400-005)

F Transportation of Other Persons

1 Government Employees Operators can transport other Government employees while on official business Vehicles can be shared or pooled with other Federal state or local Government agencies if

a Use of the vehicle is more efficient

b Use of the vehicle is for official purposes only

c Sharing or pooling does not hamper the performance of assigned official duties

2 Private Individuals or Personnel of Cooperating Agencies Transporting these individuals is permitted if definitely and directly related to the operatorrsquos official duties Transporting private individuals for personal matters is prohibited

G Seat Belts Each vehicle is equipped with seat belts Operators and passengers must wear seat belts while traveling on official business

Page 6

H Required Forms Each GOV or POV used for official business must have a Form AD-651 or GSA Form 1627 SF-91 and SF-94 in the glove compartment GSA Form 1627 is proof of insurance for Government-leased vehicles The AD-651 form is the accident report kit envelope The SF-91 form is used for accident reporting The SF-94 form is used to obtain a witness statement

I Vehicle Sharing Sharing vehicles within the Agency or with other Federal or state agencies is permitted to consolidate needs and maximize use

J Smoking Smoking is prohibited in USDA-owned or -leased vehicles per FSIS Directive 25002 This prohibition applies to all tobacco products

K Subscription Services GOVs that come equipped with special features

(examples Onstar XM Onstar XM radio and Sirius radio) in the vehicle may require a subscription service once the free trial period ends FSIS personnel operating these vehicles are prohibited from subscribing to the service using program or personal funds Utilization of this type of equipment and options is considered personal use of Government equipment


IX RESPONSIBILITIES

A Employees and Operators

1 Use GOVs for official purposes only

2 Operate the motor vehicle in a safe manner

3 Service the motor vehicle by the GSA fleet maintenance program The service vendor should check oil tires battery and radiator

4 Possess and carry a valid state drivers license and obtain authorization following the instructions in Part Five subparagraph IV

5 Protect the vehicle key and credit cards against theft and misuse as follows a Park or store the vehicle in a manner that reasonably protects it from theft or damage

b Lock the unattended motor vehicle except when fire regulations or other directives prohibit locking vehicles in closed buildings or enclosures

c Remove the ignition key and credit card from the vehicle when the vehicle is left unattended

d Remove the credit card from the vehicle when the vehicle is left for repairs or service

Page 7 111411

6 Read the instructions printed on Form AD-651 or GSA Form 1627 on motor vehicle accident reporting An employee must report motor vehicle accidents and property damage incidents involving motor vehicles to their supervisor following the instructions in Part Three subparagraph VII and FSIS Directive 479113

7 Comply with this directiversquos requirements Be familiar with related requirements in FSIS Directives 37201 and 47911

8 Do not use or appear to use assigned vehicles for unofficial purposes

B Supervisors

1 Inform employees of the requirements in this directive

2 Evaluate requests to store GOVs at the employees residence An evaluation is based only on what is beneficial to the Government

3 Report motor vehicle accidents and property damage incidents involving motor vehicles as prescribed in Part Three subparagraph VII and FSIS Directive 479113

4 Require employees to have the vehicle serviced at regular intervals

5 Prohibit the use of unsafe or defective vehicles

6 Prohibit the use of vehicles for other than official purposes

7 Establish prior approval procedures for use of vehicles during irregular hours weekends and circumstances where use can create an unfavorable public reaction

C District and Program Offices Each district or program office will assign an employee to assist the headquarters fleet manager with the control and management of thevehicles assigned to their area

X PURCHASING GASOLINE

Motor vehicle operators should

A Purchase gasoline for official GOVs from the oil companies listed in the GSA Driverrsquos Guide or at httpwwwwrightexpresscomaccepting-locationsid=searchampkw=locations A copy of this guide is included in the operators packet furnished with each vehicle and can be obtained from the GSA servicing representative from the servicing fleet center

Page 8

B Use ethanol-blended fuels (E-85) in Agency-owned or -leased bi-fuel vehicles

when available for purchase in the state where the vehicle is located Check (E-85) fuel availability by contacting the GSA servicing representative from the servicing fleet center or at httpwwweereenergygovafdcstationsfind_stationphp or httpwwwe85fuelcom

C Use self-service pumps for refueling GOVs EXCEPTION Use of

self-service pumps is not required if 1 No self-service pumps are available at a service station

2 The vehicle operator has physical limitations

3 There are severe weather conditions

XI REPORTING MONTHLY MILEAGE


A Vehicle Operator Reporting mileage is mandatory and essential to having an effective billing process for GSA-leased vehicles All personnel driving GOVs must report their monthly mileage to GSA by the 20th day of the month using GORP

B GORP is a program that GSA has in place in specific FMCs across the United States On the 20th day of each month mileage is collected from the latest odometer reading entered at the pump when fuel was purchased The employee must enter the correct odometer reading when fuel is purchased for this program to work properly

C Mileage Express If the vehicle operator receives a GORP exception report they will need to report their mileage using Mileage Express Use the following Web site to sign onto GSA Drive Thru httpdrivethrufasgsagovdrivethrudrivethru Select Mileage Express from the application menu Provide the customer number and the four-digit access number The access number consists of one alpha and three numeric digits If the customer number or access code is not known contact the servicing GSA FMC and they will provide the employee with this information Enter the current mileage and click update to complete the reporting of mileage

XII INSURANCE

A Personal Liability Insurance FSIS Directives 37201 and 49001 address instances where employees performing authorized official business may be found to be acting outside the scope of their employment (NOTE State law determines what is within the scope of employment such as the example of an employee commuting between their residence and the actual duty point in a GOV) In such cases employees could be personally liable for damages resulting from an accident

1 For complete protectionmdashGovernment commercial or POV operators should

Page 9 111411

a Assess their insurance coverage

b Decide whether or not they need extra coverage as either

(1) A new use policy

(2) A rider to an existing policy

2 Employees are not required to purchase additional insurance FSIS is not authorized to reimburse employees for the cost of optional insurance

B Rental Cars The Government will not pay or reimburse employees for collision damage waivers or collision damage insurance available in commercial rental contracts for an extra fee (NOTE The Agency can receive and settle any claims against employees for acts occurring within the scope of their office or employment See FSIS Directives 37201 and 49001) Collision and comprehensive coverage is included under the Government contract for travel within the United States

1 The traveler can choose to buy full insurance coverage for an extra charge Employees are not required to purchase additional insurance

2 The charge for additional insurance is not reimbursable by FSIS EXCEPTION The Government will pay for collision insurance when vehicles are rented or leased for official travel in foreign countries

0

FSIS DIRECTIVE 24501 REVISION 4 ATTACHMENT 1-1

FORMS LISTING

The following are referenced throughout this directive

FSIS Form 2450-5 Request for Authorization to Operate a Government-Owned or -Leased Vehicle FSIS Form 2450-8 FSIS Request and Authorization For Home to

Work Transportation FSIS Form 3800-2 Annual Notice to High-Mileage Drivers Form AD-112 Report of Unserviceable Lost or Damaged Property Form AD-187 Operation and Utilization Record Form AD-616 Travel Voucher Form AD-651 Motor Vehicle Accident Reporting

Kit-Envelope GSA Form 1152 Monthly Vehicle Assignment Record GSA Form 1627 Motor Vehicle Accident Reporting

Kit Standard Form 91 Motor Vehicle Accident Report Standard Form 94 Statement of Witness Standard Form 95 Claim for Damage Injury or Death Standard Form 1164 Claim for Reimbursement for Expenditures on Official Business

Page 11 111411 (and 12)

GOVERNMENT-OWNED VEHICLES (GOVs)

FREQUENTLY ASKED QUESTIONS AND ANSWERS


1 What qualifies a high-mileage operator for a government vehicle

Employees expected to drive the number of miles or more identified as high-mileage for that fiscal year per month must make a written commitment to drive either a GOV or their privately owned vehicle (POV) Commitments for the following fiscal year are due on May 15th of each year A notice reminding drivers to make their commitments is issued in March each year Applicable miles driven includes ldquoreimbursable home-to-home mileage mileage for representational activities by union officials and mileage for attendance at work unit or district meetings and relief assignmentsrdquo according to FSIS Directive 38002

2 How should GOVs be used

Official guidance for use of the GOV is located in Part One subparagraph VIII Once an employee has made a commitment to drive a GOV for official business and receives the GOV they must follow this directive FSIS Directive 38002 and if requesting home-to-work authorization DR 5400-005

3 How does a GOV operator know what is allowed

This directive provides information on the use of motor vehicles for official travel and is distributed to all field employees In addition Part One subparagraph IX B 1 states that the supervisor informs employees of the requirements in the directive

4 What happens to the GOV when an employee rotates from a multiple plant assignment to a single plant assignment

When a GOV operator rotates from a multiple plant assignment to a single plant assignment no longer performing field work at various locations it is the district or program arearsquos responsibility to ensure that the GOV is not used for commuting purposes The operator can transfer the vehicle to another employee who is a high-mileage driver performing field work or return the vehicle to GSA to ensure that the GOV is used for field work

5 How is field work defined

Part Four subparagraph II A 2 defines field work as official work performed by an employee whose job requires the employeersquos presence at various locations that are at a distance from the employeersquos place of employment or at a remote location that is accessible only by Government-provided transportation The designation of a worksite as a field office does not by itself permit use of a Government vehicle for home-to-work transportation

Page 13 111411

6 Can an employee park the GOV at their residence An employee who is operating a GOV to perform field work as defined in this directive can submit a home-to-work authorization request to headquarters (HQ) for consideration HQ must ensure that the request meets the requirements of DR 5400-005 According to Section 3 ldquoThe use of Government vehicles between an employees residence and place of employment shall be limited to hellipemployees engaged in field work as definedhellip The Secretary has determined that the job series listed in Appendix A are authorized home-to-work transportation when actually performing field work and then only to the extent that such transportation will substantially increase the efficiency and economy of the Governmentrdquo 7 Does mileage from the employeersquos residence to their patrol area affect the home-to-work authorization request Yes Home-to-work authorization requests must be in the best interest of the Government according to Part Four subparagraph V B It states that PMB ldquoAuthorizes home-to-work transportation when such use substantially increases the efficiency and economy of the Government and follow DR 5400-005 The employeersquos comfort and convenience is not a justificationrdquo The efficiency and economy of the Government cannot be maintained with excessive home-to-work mileage Excessive mileage from a residence to a duty station is determined to be 100 miles or more one way Employees in the excessive mileage category are asked to find safe and secure parking near their duty station for the GOV Mileage between 80-99 needs further clarification from the district or program manager stating that it is in the best interest of the Government to allow the employee to park at their residence 8 Why does the home-to-work authorization include the following statement ldquoEmployees are required to bear the expense of daily commuting between their residence and HQ plant or duty station When an employee has an approved home-to-work authorization on the days the employee will be at the HQ plant or duty station ONLY the employee must use the POVrdquo In DR 5400-005 the Department states ldquoif circumstances require that field work only be performed on an intermittent basis the agency must establish procedures to ensure that the Government vehicle is used only when field work is being performedrdquo To meet this requirement and provide a reminder to the GOV operator the information was added to approved home-to-work authorization request forms

Page 14


9 When should Code 17 be used

Code 17 simplifies claiming commuting fringe benefits The Tax Reform Act of 1984 required that certain employer-provided fringe benefits be considered as income for Federal tax purposes The Internal Revenue Service determined that employer-provided transportation such as General Services Administration (GSA) leased vehicles between home and the point of duty is such a fringe benefit The IRS determined that for each one-way commute the sum of $150 should be reported as taxable income Transaction Code 17 was developed to capture these fringe benefit trips on the time and attendance (TampA) form DR 2600-1 Taxation of Fringe Benefits issued on 22190 clarified which trips are considered fringe benefits that require using Code 17 For clarification of when to use this code please contact the Fiscal Services Branch Budget Division (FSB BD)

10 Can a GOV be used to attend training

Use of a GOV to attend training must abide by travel regulations and FSIS Directive 38002 Contact the Fiscal Services Branch Budget Division for travel information

11 What are the insurance requirements when operating a GOV

Part One subparagraph XII discusses insurance for GOV operators

12 What mileage rate does an employee use for reimbursement when assigned a GOV and the employee travels to their official duty station using their POV because field work at the temporary duty location is not scheduled and they get called out to a temporary duty station unexpectedly

The employee would collect the high-mileage rate per mile for that fiscal year because the employee made a commitment to be a high-mileage driver

13 What mileage rate should an employee use for POV reimbursement when the GOV is in the repair shop

The employee would collect the current mileage rate per mile for that fiscal year because the GOV would not be available to the employee

14 Once an employee commits to being a high-mileage driver and a GOV is not available what mileage rate would the employee use for reimbursement

The employee would collect the current mileage rate per mile for that fiscal year until a GOV becomes available

Page 15 111411

15 How long does it take for GSA to provide a vehicle to FSIS once it is requested

GSA does not give us a time limit on availability GSA searches their databases to find a vehicle that meets our criteria If necessary and funding allows GSA will request a new vehicle be ordered with delivery in the Spring of the following year

Page 16

I REFERENCES

FSIS DIRECTIVE 24501 REVISION 4 PART TWO


FSIS Directive 38002 Reimbursement for Use of Privately Owned Vehicles

II GENERAL

Employees who have made an annual commitment as a high-mileage driver and have completed FSIS Form 3800-2 have the option to request a GOV for their official use Once PMB receives the completed form signed by the supervisor PMB will request a long-term rental from GSA

A Submitting a Request When a long-term rental is required PMB will write to the appropriate GSA FMC when a vehicle is needed for more than 60 days on an assigned basis by providing the following data

1 Type of vehicle needed

2 Brief description of proposed usage and reason for need

3 Statement that program has budgeted monies for this type of cost and was authorized by the Office of Management and Budget

4 Billing office address code number

5 Program office fund code

6 Estimated annual mileage and duration of need

7 Driverrsquos name and address

8 Location where vehicle will be stored

B GSA Vehicle Not Available Employees collect the higher mileage rate as indicated in the annual high-mileage notice until a vehicle becomes available The GSA FMC will provide a letter to the Agency authorizing the Agency to use a commercial vendor

C GSA Vehicle Available The GSA FMC prepares GSA Form 1152 for signature by the requesting agencyrsquos authorized GOV operator or supervisor A copy of GSA Form 1152 and a vehicle operators packet is furnished upon delivery of an assigned vehicle

Page 17 111411

III BILLING AND PAYMENT PROCEDURES

A GSA Charges GSA will send bills directly to NFC for payment

B Credit Card Purchases Support credit card purchases with a copy of the sales receipt

1 If for some reason a service station does not accept the national fleet credit card pay cash and secure a receipt signed by the vendor noting why the credit card was unacceptable

2 If the service station refuses to furnish a receipt the driver should submit an SF-1164 for reimbursement to the district or program office indicating that the vendor did not furnish a receipt

3 Prepare an SF-1164 to claim reimbursement of Government vehicle out-of-pocket expenses Submit the reimbursement to the district office or program manager approved and signed before submitting to PMB for reimbursement Ensure that the Government tag number is on the SF-1164 Sign in section 8 and forward the SF-1164 and original receipts to PMB

4 PMB reviews the request provides accounting information and forwards it to FPC for processing FPC reviews the SF-1164 and transmits it to NFC for payment NFC processes payment to the claimantrsquos salary account No written notification from NFC is provided when a payment is made to the employee

Page 18

FSIS DIRECTIVE 24501 REVISION 4 PART THREE


I REFERENCES FSIS Directive 47911 Basic Occupational Safety and Health Program FSIS Directive 479113 Workplace Inspections and Injury Illness and Motor Vehicle Incident Reporting DR 5400-005 Use of Government Vehicles for Home to Work Public Law 87-258 Federal Tort Claims Legislation

II LICENSE PLATES

PMB or the servicing fleet center provides Government license plates for FSIS- owned or -leased vehicles Mount Government license plates on the front and rear of the vehicle even if the state where the vehicle is driven requires only one plate

A Agency-Owned Vehicles Tags assigned to Agency-owned vehicles must remain with the vehicle until the vehicle is removed from USDA service The driver removes the Government license plates and sends them with a completed Form AD-112 to PMB PMB returns the tags to UNICOR for destruction

B Agency-Leased Vehicles Government license plates assigned to Agency-leased vehicles must remain with the vehicle to which they are assigned

C Unmarked Cars Unmarked vehicles used for investigative purposes are normally registered in the state where delivery is made

1 At the time of initial delivery the dealer or fleet servicing representative can provide temporary state registration and plates The operator must take the manufacturers statement of origin or the vehicle title and any other documents required for state registration to the appropriate state motor vehicle department and register the vehicle free of liens

2 License plates assigned to unmarked vehicles must comply with the state laws where the vehicle is registered In many states the same license plates can be transferred to new vehicles However new vehicles have to be re-registered or retitled

D Lost or Stolen Plate(s) The employee must report the loss to the immediate supervisor and state and local police Complete Form AD-112 documenting the incident and forward it to PMB for Agency-owned vehicles Report all losses of plates on leased vehicles to the assigned FMC

Page 19 111411

III SAFETY INSPECTIONS

A Have Agency-owned vehicles inspected every 12000 miles or once per calendar year whichever comes first

B Operators must ensure vehicles receive state safety inspections Claim fees for state inspections on a travel expense voucher

IV MAINTENANCE AND SERVICING

A Basic Requirement

1 Agency-Leased Vehicles Perform all covered services maintenance and repairs under the manufacturers warranty For warranty questions check with the MCC by calling 866ndash400ndash0411 before obtaining repairs Keep the warranty booklet in the glove compartment

2 Agency-Owned Vehicles Drivers must ensure preventive maintenance (scheduled or annual servicing) is performed Keep the vehicle in safe operating condition at all times

B Maintenance Guidelines Perform routine preventive maintenance and promptly replace or repair parts needed for safe operation

1 Check tire pressure maintaining the pressure shown on the tire sidewall

2 When possible perform preventive maintenance and inspection at the same time to save money

3 Have preventive maintenance and repairs not covered under warranty completed at commercial establishments

a For Agency-leased vehicles if the cost is expected to exceed $100 obtain prior approval from the MCC by calling 866ndash400ndash0411

b For emergency after-hours repairs over $100 follow the directions on the reverse side of the national fleet credit card and call 866ndash939ndash4472 To avoid charges to the Agency notify the MCC the next day of emergency repairs

C Government Credit Card

1 Operators are provided with a national fleet credit card to pay for certain services A national fleet credit card can be used for

Page 20


a Gasoline and oil When buying gas verify the meter reading and note the odometer reading on the credit card ticket If the service station does not accept the national fleet credit card see Part Two subparagraph III B (NOTE Drivers of Agency-leased vehicles (not GSA-leased) can pay cash for gasoline Obtain a receipt showing the price per gallon gallons purchased date license number and odometer reading The employee can claim the amount spent as a travel expense Attach a copy of the receipt to the AD-616)

b Lubricating services

c Antifreeze

d Oil and air filter service

e Battery charging

f Tire repair

g Washing and cleaning

h Emergency replacement of plugs fans belts wipers lamps and other minor emergency repairs

2 Operators must safeguard and control their fleet credit card at all times Never leave the card in an unlocked vehicle If the credit card is lost or stolen notify the local police as well as the immediate supervisor Notify the GSA fleet service representative if it is a GSA-leased vehicle or PMB if it is an Agency-owned or commercially leased vehicle so the account can be closed

3 The district office or program office will review driver copies of gasoline station sales receipts against credit card verification reports for Agency-owned and commercially leased vehicles This assures that the credit card was used only for the assigned vehicle and that all charges are authorized and reasonable The district or program office must create a file for each Agency-owned or commercially leased vehicle Place credit card receipts and motor vehicle use reports (Form AD-187) in the file Retain this information for 3 years after disposal of Agency-owned vehicles or the return of commercially leased vehicles

V REPORTING MOTOR VEHICLE USAGE

All operators of GOVs (not GSA-leased) must record usage data on Form AD-187 or another appropriate form supplied by the district or program office and forward it along with all receipts to the district or program office

Page 21 111411

VI STORAGE

Operators will arrange for storage of Agency-owned or -leased vehicles to protect the vehicles from theft pilferage or bad weather Street parking must follow local parking ordinances Keep the vehicle locked at all times See Part Four for procedures to obtain permission to park or store vehicles near or at an employee residence

VII REPORTING ACCIDENTS THEFT OR DAMAGE

All employees driving leased GSA fleet or Agency-owned vehicles must be careful to prevent accidents Driver awareness and caution while driving the Government vehicle could help prevent many accidents Government employees acting within the scope of their employment are protected against third party claims by Public Law 87-258 Federal Tort Claims Legislation USDA pays for any repairs needed as a result of an accident or theft USDA reimburses the contractor if a leased vehicle is totaled in an accident or unrecovered within 30 days after being stolen Liability for lease payments ceases on the date of the accident or theft with payment for the final month prorated

A Operators In case of a vehicle accident the driver is required to follow the following procedures

1 Regardless of how minor the damage or who is at fault attempt to get a police officer to investigate the accident A police report is the single most important document in an accident case file

2 Do not admit fault to anyone not even the investigating officer An admission of fault can reduce or eliminate any chance GSA has of recovering the cost of repairing the GOV

3 Obtain names addresses phone numbers and insurance data from all parties involved and record the information on the SF-91

4 Get witness statements if available

5 Obtain a copy of the police report

6 Within 48 hours following the accident take the following action

a Notify the Accident Management Center of the accident and condition of the GOV The phone number is 866ndash400ndash0411

b Notify the supervisor

c Complete an SF-91 and forward a copy to the servicing FMC and the original copy to

Page 22


USDA FSIS ASD PMB PPS 5601 SUNNYSIDE AVE MAILDROP 5230 BELTSVILLE MD 20705-5230

d List the office in Part Three subparagraph VII A 6 c as the point of contact for submitting claims and provide the SF-95 to the third party if requested The driver can provide phone number 301ndash504ndash4220 to the claimant for information on how to file a claim

B Supervisors When notified of theft or an accident conduct an initial inquiry and complete the required forms See FSIS Directives 47911 and 479113 for additional information Arrange for an investigation by the Labor and Employee Relations Division if

1 The accident involved death or possible misconduct

2 There could be claims for or against the Government VIII REASSIGNMENT OF VEHICLES

A GOV operators who have a change of duty status and no longer require a vehicle must notify PMB PMB will make every effort to reassign the motor vehicle to another high-mileage driver in the same area FMC authorizes the transfer of a motor vehicle from one GSA region to another

B District and program offices will review mileage figures on a regular basis to identify high and low-mileage drivers Supervisors can ask to reassign vehicles to the extent feasible to equalize mileage on cars

C Do not replace GSA motor vehicles with new lease vehicles Use GSA motor vehicles before ordering commercial-lease vehicles

Page 23 111411(and 24)

PART FOURmdashSTORAGE AT OR NEAR EMPLOYEES RESIDENCE I REFERENCES

FSIS DIRECTIVE 24501 REVISION 4 PART FOUR

DR 5400-005 Use of Government Vehicle for Home to Work

II POLICY

Employees must be aware of the unfavorable impression even when unfounded that storing a GOV at or near their homes can create Therefore the storage of an official vehicle at or near an FSIS employeersquos home is authorized only when all of the following criteria are met

A An eligible employee is engaged in field work

1 Eligible employees include the following

a Veterinary Medical Officer - 0701

b Food Technologist - 1382

c Food Inspector - 1863

d Consumer Safety Inspector - 1862

e Import Inspector - 1863

f Import Surveillance Liaison Officer - 1801

g Program Investigator - 1801

h Consumer Safety Officer - 0696

i General Investigation ndash 1810

2 The designation of a worksite as a field office does not by itself permit the use of a GOV for home-to-work transportation Field work is defined as official work performed by an employee whose job requires the employees presence at various locations that are

a At a significant distance from the employees place of employment (itinerant-type travel involving multiple stops within the accepted local commuting area or use outside that area)

b At a remote location that is accessible only by Government-provided transportation

Page 25 111411

B It is proven that such storage is required to properly perform official duties

C The details of the storage arrangement are fully documented

D Employees certify they are aware of the penalties for using the vehicle for unofficial purposes Except as provided in Part Four subparagraph V employees cannot keep or store GOVs at or near their residence unless the employees receive approval from PMB

III BASIS FOR AUTHORIZATION

Requests for storage will be evaluated in the following terms

A Employees are allowed to use Government-provided vehicles for transportation to and from work only when that use is consistent with DR 5400-005

B Employees are stationed at a field point where they have no office and commute directly from their residence to varying points for duty

C Employees are stationed at a field location where there is a local office but normally report directly to varying points of duty (NOTE The fact that employees can travel to a field point is not sufficient There must be a definite travel plan before storage can be approved)

D Employees must depart on and return from field trips at unusually early and late hours which cannot be avoided without serious handicap to the Governments work

E Calls for service are made at unusual hours and the need for prompt action does not permit the delay

F Distance guidelines for mileage from an employeersquos residence to their duty station or HQ plant are as follows

1 If the distance from the residence to the duty station or HQ plant is 100 miles or more driving one way the authorization request is denied

2 If the distance from the residence to the duty station or HQ plant is 80 - 99 miles the request is sent back to the district or program office to determine if the mileage and patrol is in the Governmentrsquos best interest If the district or program office does not approve the request HQ will concur and disapprove the home-to-work request

3 If the distance from the residence to the duty station or HQ plant is 79 miles or less HQ will approve the request unless the district or program office provides supplemental information as to why it is not in the Governmentrsquos best interest

Page 26


4 EIAOs must park at the worksite whenever possible If they are determined to be on call 24 hours a day 7 days a week by the district office then a home-to-work authorization will be considered

G The following circumstances do not establish a basis for authorizing

home-to-work transportation for field work

1 When employees assigned to field work are not actually performing field work

2 When employees normally commute to a fixed location however far-removed from their official duty station

H For instances where employees are authorized home-to-work transportation under the field work provision but perform field work only on an intermittent basis the Agency can establish procedures to ensure that a Government vehicle is used only when field work is actually being performed Although some employeesrsquo daily workstations are not located in a Government office these employees are not performing field work as defined in DR 5400-005 All Government employees working in a ldquofield officerdquo are responsible for their own commuting costs

IV SUBMISSION OF REQUEST

A An employee prepares FSIS Form 2450-8 to request authorization for home-to-work transportation

1 Complete items 1 through 12 on FSIS Form 2450-8

2 Sign and deliver FSIS Form 2450-8 to the supervisor or designee for evaluation and signature in item 13

B An employee provides a simple sketch list or description showing the travel pattern for a typical month in Section 9 or on the reverse side of the form to assist the approving officials in making an impartial determination

C The authorization will be issued in the employees name and is not transferable An employee must submit a new application whenever circumstances change or whenever an address or duty assignment changes There can be only one authorization in effect at a time All previous authorizations are discontinued with the issuance of the current authorization Employees cannot have authorizations at more than one residence

Page 27 111411

V EVALUATION AND PROGRAM ACTIONS

A Program Officials and Supervisors

1 Evaluate the requests based only on what is beneficial to the Government following DR 5400-005

2 Sign the valid request If disapproved explain under item 14 and return to employee

3 Forward the request to PMB for final action

B PMB

1 Ensures all requests are properly justified and that FSIS Form 2450-8 is complete Authorizes home-to-work transportation when such use substantially increases the efficiency and economy of the Government and follows DR 5400-005 The employeersquos comfort and convenience are not justifications

2 Ensures that FSIS Form 2450-8 for approved home-to-work authorizations is filed and maintained to document the need for an employee to use home-to-work transportation

3 Ensures all home-to-work transportation approvals are recertified every 2 years (see Part Four subparagraph VII)

4 Distributes the approved FSIS Form 2450-8 as follows

a Copy to employee

b Original retained by PMB

5 Coordinates the approval of FSIS Form 2450-8 for any driver not on the designated list of employees performing field work See Part Four subparagraph II A 1 for additional information

VI PRIOR APPROVAL REQUIRED FOR TEMPORARY HOME-TO-WORK AUTHORIZATIONS

A PMB authorization is required when circumstances require that a GOV assigned to a field or program office is utilized to perform field work on an intermittent basis and home-to-work authorization is requested

1 Brief storage of several days will be in the Governmentrsquos best interest and promote the efficient performance of FSIS field work

2 Specifically pre-approved for 2 or 3 days in writing by PMB ensuring that all criteria in DR 5400-005 is met

Page 28

3 FSIS Form 2450-8 is signed by the employee and the supervisor and faxed to 301ndash504ndash4231 Include a justification as to why temporarily storing the GOV at the residence will promote the efficient performance of FSIS field work Include a fax number for returning the FSIS Form 2450-8 PMB will review the request make a determination and fax it back to the number provided

B This exception is intended to apply only when there is an infrequent need for storage at the employees residence The program office is required to keep a memorandum record citing the circumstances that make such storage necessary including dates itinerary and hours of use and departure


VII REVIEW AND RECERTIFICATION

FSIS must perform recertification of home-to-work authorizations every 2 years as directed by DR 5400-005 A 9-month cycle (see Attachment 4-1) is set up to approve home-to-work authorizations every odd year (examples 2009 2011 2013) PMB will contact each program area 60 days before home-to-work authorizations expire explaining the recertification process and requesting that the program provide PMB with their program arearsquos home-to-work recertifications for all GOV operators for approval or disapproval

Page 29 111411 (and 30)


9-MONTH CYCLE FOR RECERTIFYING HOME-TO-WORK AUTHORIZATIONS

(NOTE All home-to-work authorization requests received after the scheduled recertification process will carry an authorization period from the time of approval until the next scheduled review of that particular program area)

MONTH LOCATIONS April OFO-Minneapolis Atlanta OPEER SW May OFO-Alameda OPEER NE June OFO-Chicago July OFO-Beltsville Madison OPEER WEST August OFO-Des Moines Jackson Raleigh September OFO-Dallas Lawrence Springdale October OFO-Philadelphia OPEER ICS November OFO-Denver OPEER SE December OFO-Albany OIA

Page 31 111411(and 32)

FSIS DIRECTIVE 24501 REVISION 4 PART FIVE


I REFERENCES

FSIS Directive 37201 Federal Tort Claims

II BASIC REQUIREMENTS

An employee authorized to operate a GOV must

A Possess and carry a valid state drivers license

B Have a satisfactory driving record as shown by information on FSIS Form 2450-5

C Possess and carry an identification card badge or other document which identifies the driver as either

1 An FSIS employee

2 An employee working under a cooperative agreement with FSIS

III DEFINITIONS

A Certifying Officer For field employees ASD PMB fleet manager

B Incidental Operator An employee other than a regular motor vehicle operator required to operate a motor vehicle to carry out assigned duties FSIS employees designated to operate GOVs are considered incidental operators

C Occasional Operator An employee other than an incidental operator or regular operator who needs a motor vehicle less than 1 day a week on average for official business while temporarily away from the official duty station (NOTE An employee can show an entry on the travel orders required permitting use of such vehicles Employees must possess a valid state drivers license)

D Regular Operator An employee whose position regularly requires the continual operation of motor vehicles such as truck drivers or chauffeurs

E State License A drivers license issued by one of the 50 states the District of Columbia Puerto Rico or possessions in which the employee lives or is principally employed

Page 33 111411

IV APPLICATION REQUIREMENTS FOR OPERATORS

An employee must prepare FSIS Form 2450-5 to request authorization to operate a GOV The employee must submit the completed form to their immediate supervisor

A The Supervisor

1 Reviews the employees statements on FSIS Form 2450-5

2 Verifies that the employee possesses a valid state drivers license and signs FSIS Form 2450-5

3 Forwards FSIS Form 2450-5 to the certifying officer and retains a copy during the approval process

B The Certifying Officer

1 Reviews FSIS Form 2450-5 for completeness and proper signatures

2 Reviews the statements on FSIS Form 2450-5 and determines whether to grant authorization for the employee to operate a GOV

3 Signs FSIS Form 2450-5 retains the original on file and returns a copy to the operator

V VALID PERIOD

A A general operators authorization is valid for the time period the operator possesses a valid state drivers license

B Renewal of operators authorization is the employeersquos responsibility Ten work days before or after the current valid state drivers license expires the employee

1 Notifies the supervisor that they possess a new valid state drivers license

2 Completes a new FSIS Form 2450-5

C A temporary operators authorization can be granted by the supervisor for not more than 30 days if the employee

Page 34


1 Is only required to operate a vehicle for 30 days or less

2 Is unexpectedly called upon to operate a vehicle

3 Possesses a valid state drivers license In this instance FSIS Form 2450-5 is not required

VI TRANSFERS OR SEPARATIONS

A An employee transferring within FSIS who has an operators authorization

1 If transferring to another state complies with the requirements of the new state of residence to obtain a valid state drivers license The employee forwards the new state drivers license number and expiration date through the supervisor to the appropriate certifying officer The certifying officer records the facts pertaining to the operators authorization held by the employee

2 If transferring from one program area to another reapplies for authorization by following procedures outlined in subparagraph IV

B An employee leaving FSIS who has an operators authorization relinquishes the authorization effective on the date of separation from FSIS

VII REVOCATION OF OPERATORS AUTHORIZATION

A Revocation of Authorization Revocation requires an employee to reapply if consideration is given to regrant authorization to the employee An operatorrsquos authorization will be revoked for sufficient cause Some examples of situations serious enough to merit such action are if the employee

1 Misrepresents material facts related to their identity driving record and physical or mental condition

2 Has a state license that is revoked or suspended

3 Operates a motor vehicle on official business without a valid state driverrsquos license

4 Is convicted (or forfeits collateral) in connection with a serious traffic violation such as reckless driving manslaughter or speeding more than 20 miles per hour over the speed limit

5 Is convicted in traffic court of operating a motor vehicle under the influence of alcohol narcotics or pathogenic (disease-producing) drugs

Page 35 111411

6 Is removed for more than 60 days by adverse action from a position that requires operating a motor vehicle

7 Uses a GOV for other than official purposes

8 Is convicted of leaving the scene of an accident without providing proper identification

9 Has three or more preventable (at fault) motor vehicle accidents within a period of 3 years or less

10 Fails to respond to prescribed medical treatment causing the inability to operate a motor vehicle in a safe manner including failure to take medication as prescribed

B Employee Responsibilities An employee who holds an operators authorization

1 Notifies the supervisor if any of the situations listed in Part Five subparagraph A occur Failure to make a timely report (within 30 calendar days) can result in disciplinary action against the offending employee Disciplinary action can result in relieving the offending employee from duties that require operating a motor vehicle

2 Pays the cost of repair or replacement of property damages is disciplined or both if the Agency determines that an accident involving a GOV was caused by the employeersquos intemperate habits negligence or the violation of laws or regulations See FSIS Directive 37201

C Supervisor Responsibilities The supervisor

1 Makes appropriate recommendations for granting authorized use or revoking driving privileges

2 Prohibits an employee from driving a GOV on official business if the employee

a Is found intoxicated

b Has endangered public safety

c Has engaged in unsafe driving practices

d For any reason cannot drive safely

3 Determines when an employee is no longer prohibited from driving a GOV on official business

Page 36


VIII ADDITIONAL INFORMATION

For questions or additional information contact PMB at 301ndash504ndash4220

Page 37 111411


TABLE OF CONTENTS


Title Page No

I PURPOSE 1 II CANCELLATION 1 III REASON FOR REISSUANCE 1 IV REFERENCES 1 V ABBREVIATIONS 2 VI POLICY 2 VII ANNUAL COMMITMENT 2 VIII CONDITIONS AND VIOLATIONS 5 A Official Use 5 B Violations and Penalties 5 C Operators Authorization 5 D State and Local Laws 5 E Transportation of Employee Between Residence and Place of Work 6 F Transportation of Other Persons 6 G Seat Belts 6 H Required Forms 7 I Vehicle Sharing 7 J Smoking 7 K Subscription Services 7 IX RESPONSIBILITIES 7 A Employees and Operators 7 B Supervisors 8 C District and Program Offices 8 X PURCHASING GASOLINE 8 XI REPORTING MONTHLY MILEAGE 9 A Vehicle Operator 9 B GORP 9 C Mileage Express 9 XII INSURANCE 9 A Personal Liability Insurance 9 B Rental Cars 10 ATTACHMENT 1-1 Forms Listing 11 ATTACHMENT 1-2 Government-Owned Vehicles (GOVs) Frequently Asked Questions and Answers 13

i 111411






ii



iii 111411


WASHINGTON DC

FSIS DIRECTIVE

24501 REVISION 4

111411



I PURPOSE






II CANCELLATION




IV REFERENCES







V ABBREVIATIONS



VI POLICY

























Page 3 111411













Page 5 111411













Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411






ii



iii 111411


WASHINGTON DC

FSIS DIRECTIVE

24501 REVISION 4

111411



I PURPOSE






II CANCELLATION




IV REFERENCES







V ABBREVIATIONS



VI POLICY








Page 2


















111411













Page 5 111411













Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411



iii 111411


WASHINGTON DC

FSIS DIRECTIVE

24501 REVISION 4

111411



I PURPOSE






II CANCELLATION




IV REFERENCES







V ABBREVIATIONS



VI POLICY








Page 2


















Page 3 111411




2 POV operators can request relief from current commitments when the price of gasoline exceeds 25 percent of the prevailing market price at the time of the original commitment Employees requesting a change under this provision will be provided a GOV as soon as one is available Employees must keep GOVs for 12 months from the time received even if extended into the next fiscal year Once approved the operator can claim the current mileage reimbursement rate beginning the first day of the next month and continue until they are provided with a GOV 3 The following general rules govern changes during the commitment period a High-Mileage to High-Mileage If an employeersquos assignment is considered high-mileage both before and after any of the above changes the original commitment continues to apply (1) Employees previously committed to using their POVs can recommit to use a GOV for a new assignment (2) Employees using GOVs should continue using GOVs at the new official duty station provided the GOVs can be relocated without incurring unreasonable expense b Low-Mileage to High-Mileage If the change in assignment moves the employee into the high-mileage category submit a commitment with an effective date on the first day of the next month (NOTE A new commitment is the basis for reimbursement for the remainder of the fiscal year Such commitments made after March 31 are binding for the coming fiscal year) c High-Mileage to Low-Mileage If the change in assignment moves the employee out of the high-mileage category the employee can be released from the initial commitment as of the first of the next month









Page 5 111411













Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411


WASHINGTON DC

FSIS DIRECTIVE

24501 REVISION 4

111411



I PURPOSE






II CANCELLATION




IV REFERENCES







V ABBREVIATIONS



VI POLICY








Page 2


















Page 3 111411













111411













Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411





V ABBREVIATIONS



VI POLICY








Page 2


















Page 3 111411













Page 5 111411



















IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411


















Page 3 111411













Page 5 111411













Page 6







IX RESPONSIBILITIES










111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411













Page 5 111411













Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors























XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411









Page 5 111411













Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411












Page 6







IX RESPONSIBILITIES










Page 7 111411




B Supervisors












Page 8












XII INSURANCE



Page 9 111411










FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















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IX RESPONSIBILITIES










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B Supervisors












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XII INSURANCE



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Page 10


FORMS LISTING






111411 (and 12)














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Page 14














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Page 16

I REFERENCES




II GENERAL













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Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







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VI STORAGE














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Page 23 111411(and 24)




II POLICY
















Page 25 111411















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Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






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Page 36




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B Supervisors












Page 8












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






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Page 36




Page 37 111411












XII INSURANCE



Page 9 111411









Page 10


FORMS LISTING






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Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






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Page 36




Page 37 111411









Page 10


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411















Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411


FORMS LISTING






Page 11 111411 (and 12)














Page 13 111411


Page 14














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Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






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Page 36




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Page 13 111411


Page 14














Page 15 111411



I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






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Page 36




Page 37 111411


Page 14














Page 15 111411



Page 16

I REFERENCES




II GENERAL













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Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411














Page 15 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411











II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411



Page 16

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








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A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411

I REFERENCES




II GENERAL













Page 17 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement














c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411








Page 18




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411




II LICENSE PLATES








Page 19 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE























Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411





A Basic Requirement











Page 20




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411




c Antifreeze


e Battery charging

f Tire repair







Page 21 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















Page 25 111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411

VI STORAGE














Page 22










Page 23 111411(and 24)




II POLICY
















111411















Page 26














Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411










Page 23 111411(and 24)




II POLICY
















Page 25 111411




























Page 27 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411




II POLICY
















Page 25 111411















Page 26














111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411















Page 26














Page 27 111411






B PMB





a Copy to employee












Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411














Page 27 111411






B PMB





a Copy to employee







Page 28






111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411






B PMB





a Copy to employee







Page 28






Page 29 111411 (and 30)





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411






Page 29 111411 (and 30)





111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




Page 37 111411





Page 31 111411(and 32)



I REFERENCES







1 An FSIS employee


III DEFINITIONS






Page 33 111411



A The Supervisor








V VALID PERIOD






Page 34

















Page 35 111411

















Page 36




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I REFERENCES







1 An FSIS employee


III DEFINITIONS






111411



A The Supervisor








V VALID PERIOD






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A The Supervisor








V VALID PERIOD






















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111411

United States Department of Agriculture Assignment Food...

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Transcript of United States Department of Agriculture Assignment Food...