United Nations Electronic Trade Documents

UNECE

CEFACT/TBG2CEFACT/TBG2United Nations Electronic Trade

Documents

United Nations Electronic Trade Documents

Trade Documents in Global Supply Chains

UNECE

New Delhi, 3rd October 2006

UNECE

CEFACT/TBG2CEFACT/TBG2United Nations Electronic Trade

Documents

Trade documents and information exchange in Global Supply Chains

UNeDocs Digital Paper: Example

UN/CEFACT Standards: Integrating paper and Internet technology

Start now: From paper to better paper to less paper

UNECE

CEFACT/TBG2CEFACT/TBG2

Goods can’t move faster than the information that controls them

Information is crucial for efficiency and security of the SC

Trade Documents are the core means of exchanging this information

Trade Documents and Cross Border Supply Chains

UNECE


Some figures:

UN/CEFACT: export process average: 27 Parties

involved, 40+ documents, 300+ copies to manage

export processes

UNCTAD: 5 Bio Trade and Transport documents

are issued annually

IATA: 20 to 30 documents accompany “Master

Airway Bill”

The paper avalanche

UNECE


A. Documents Preparation

B. Inland transportation and handling

C. Customs clearance and technical control

D. Ports and terminal handling

Germany (days)

India (days)

3 11

1 6

1 4

1 6

Cos

ts -

US

$

India

$340

$404

$45

Total duration: 27 daysTotal cost: $864

900 –

750 –

600 –

450 –

300 –

150 –

0 –

$75

A B C D

- - - -

Costs to Export: India / Germany

Source: World Bank; Doing Business (http://www.doingbusiness.org)

Cos

ts -

US

$

Germany

$63

$443

$31

$194

Total duration: 6 daysTotal cost: $731

A B C D

- - - -

900 –

750 –

600 –

450 –

300 –

150 –

0 –

UNECE


UN Layout Key (UN/CEFCAT Rec1): Standard

Layout of trade documents

UN Trade Data Element Directory (UN/TDED):

semantic definition of data in trade documents

UN Recommended Code Lists (Codes for Country,

Currency, Locations, Units of Measure,..):

unambiguous, language neutral definition of content

Sector & country specific adaptations (SAD, IATA

Airway Bill, CMR, TIR, ..)

International Standards for Trade Documents (Paper)

UNECE


Moving from today’s paper documents Information exchange in global trade is based on paper documentsTrade processes and practice are based on paper

documents

To electronic documents:Need the eNeed the equivalent of a paper document in quivalent of a paper document in electronic formatelectronic format

Build on existing standards and int’ agreementsBuild on existing standards and int’ agreements

Complement the Complement the paper standards paper standards with electronic with electronic standard componentsstandard components

Documents with fDocuments with fallbackallback option option to paper to paper

United Nations electronic Trade United Nations electronic Trade DocumentsDocuments

Digital Paper for TradeDigital Paper for Trade

UNeDocs

The "digital Paper" approach

UNECE


UNECE


Importer

Advance copy by email

Shipping Line

UN/EDIFACT

Document in PDF

Exporter

Bank

Paper Printout

Customs

XML

One single electronic document adapting to different information processing concepts

UNeDocs

UNECE


UN Layout Key

UNTDED (ISO 7374)

CEFACT Rec.

Kyoto/IATA/…

UNeDocs integrates trade facilitation and eBusiness standards for trade documents

A Master Data Model describes the structure of Cross Border Information

Each trade document is a specific implementation (subset) of this data model

Data can be resused in different trade documents

CEFACT CCL

CEFACT NDR

UN/EDIFACT

WCO Data Model

UNeDocs Data ModelUNeDocs Data Model

UNeDocs: Integrating Standards

Document Standards

eBusiness Standards

UNECE


UNeDocs Data ModelUNeDocs Data Model

BOLFFOORRMM

InvoiceFFOORRMM

CoOFFOORRMM

……FFOORRMM

……..Paper Trade Paper Trade DocumentsDocuments

InvoiceInvoice BOLBOL CoOCoO ……

……..EDIFACTEDIFACT

XMLXML

BOL

XMLXML

Invoice

XMLXML

CoO

XMLXML

…

……..XMLXML

DM

BOL

DM

Invoice

DM

CoO

DM

…….

……..Specific Specific Document Document Data ModelsData Models

Master Master Document Document Data Model Data Model

Internet ApplicationsInternet Applications

Value added Value added ServicesServices

Single WindowSingle Window

UNECE

CEFACT/TBG2CEFACT/TBG2 Implementation of electronic trade documents:

Stepwise Approach

DigitalDigital

PaperPaper tt

Implementation of UN Recommendations &

Int`Conventions (Revised Kyoto, Code Lists..)

UNeDocs Data Model

National Adaptation

Electronic Documents

(XML, EDI, PDF)

Digital Services,

Signatures

Alignment of national trade documents

UN/CEFACT Rec 1

UNECE


Practical tools that help trade facilitators to align trade documents

UNLK Grid in Adobe Acrobat

Guidelines for Trade Facilitators

Background material (UNLK, UNTDED..)

Electronic and aligned documents in PDF format

Certificate Of Origin

SAD

Seaway Bill

UN Regional Commissions Toolkit for Trade Documents

UNECE


UNECE


Trade Documents are a key instrument to increase efficiency

and security of International Trade

Modern Supply chains require an active management of the

information exchanged in Cross Border trade

UNeDocs integrates paper and electronic trade documents

based on international standards and best practice

UNeDocs provides a basis to manage the Cross Border Data

Exchange

Summary

UNECE

CEFACT/TBG2CEFACT/TBG2 UNeDocs

Digital Paper for Trade

Thank You

[email protected]

www.UNeDocs.org

www.unece.org/cefact/forum_grps/tbg/tbg2_edocs/

tbg2_edocs.htm

United Nations Electronic Trade Documents

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