Unit 9: Assignment 1

Matt Pratley

BTEC Level 2 I.T and Creative Technologies

Course Code - JFAA101P

I.D - 138264

Figure 1, Spreadsheet.

Who uses Spreadsheets? Why are they used?

• Spreadsheets are used by a large proportion of companies and educational purposes.

• For example, an engineer will need to perform thousands of calculations when It comes to designing architecture e.g. Cars, Buildings.

• Another example would be a Scientist. They may need to keep results from their experiments recorded, this would make it a lot easier to organise everything.

• Designed for organisation• Easy access• Simple to understand

An example of an Engineers work ( Pond Routing ) Figure 2

Tools and Techniques

• IF Formula – Checks whether a condition is met, and returns one value if TRUE, and another value if FALSE (logical_test, [value_if_true], [value_if_false])

• VLOOKUP Formula – VLOOKUP is used to search the first column in a range of cells on the same row. (lookup_value, table_array, col_index_num, [range_lookup] )

• SUMIF – This is when a range of cells are given a specific criteria, and are made calculate information. (range,Criteria,sum_range)

Figure 3, A IF eample

Figure 4 A VLOOKUP example

An example of two Spreadsheets

Spreadsheet 1 Spreadsheet 2

The Purpose the both Spreadsheets?

Spreadsheet 1 Spreadsheet 2

Shows their budget and money available A huge amount of data for item in their inventory

The number of activities and their cost A empty label ready to be filled with information

The amount of resources needed for each activity

Includes instructions on how to use the spreadsheet

The total cost of the each event Terms of use

Their budget available throughout the year

Contains a lot more data overall

Both well laid out in terms of design

The purpose of the Tools and Techniques in both Spreadsheets

Spreadsheet 1 Spreadsheet 2

Using =SUM Table Formatting

Table Formatting IF Formula

=SUM

The Strengths and Weaknesses of the SpreadsheetsSpreadsheet 1

Strengths Weaknesses

Easy to read Does not contain a lot of information

Well laid out spreadsheet Tricky to understand at first

Does not show the stock of resources

Lack of Techniques

Spreadsheet 2

Strengths Weaknesses

Contains a lot of information Not user friendly

Uses a decent amount of formulas

Easy to read and well laid out

Contains an instruction guide

Sorted out into tabs

Reference Links

• http://upload.wikimedia.org/wikipedia/commons/2/23/Spreadsheet_animation.gif Figure 1 14/10/14

• http://goo.gl/iJ4tPQ Figure 2 10/10/14

• http://goo.gl/A0XT5e Figure 3 10/10/14

• http://goo.gl/LMOyzE Figure 4 11/10/14