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REQUESTFORPROPOSAL(RFP)

Allinterested

DATE: October23,2014REFERENCE:RFPUKR/2014/063

DearSir/Madam:

WekindlyrequestyoutosubmityourProposaltoconductenergyauditoftheimplementedpilotprojectswithinGEF/UNDPprojectTransformingtheMarketforEfficientLighting

PleasebeguidedbytheformattachedheretoasAnnex2,inpreparingyourProposal.Proposalsmaybesubmittedonorbefore23:59(Kyivtime)Thursday,November06,2014and

viaemailtotheaddressbelow:

UnitedNationsDevelopmentProgrammetenders.ua@undp.org

ProcurementUnit

YourProposalmustbeexpressedintheEnglishorUkrainian,andvalidforaminimumperiodof90days.

In the courseofpreparing yourProposal, it shall remain your responsibility toensure that itreachestheaddressaboveonorbeforethedeadline. ProposalsthatarereceivedbyUNDPafterthedeadline indicated above, for whatever reason, shall not be considered for evaluation. If you aresubmittingyourProposalbyemail,kindlyensurethattheyaresignedand inthe .pdfformat,andfreefromanyvirusorcorruptedfiles.

NB.TheOfferor shall create2archive files (*.zip formatonly!):one should include technicalproposal,anotheroneshouldincludefinancialproposalandbeencryptedwithpassword.Bothfilesshouldbeattachedtotheemailletter.

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During evaluation process only technically compliant companieswill be officially asked byUNDPprocurementunitviaemail toprovidepassword toarchivewith financialproposal.Pleasedonotincludethepasswordeithertoemailletterortechnicalproposalanddisclosebeforeofficialrequest.Messages should not exceed 5MB in size.Offers larger than 5MB should be split into severalmessagesandeachmessagesubjectshouldindicatepartxofybesidesthemarkingmentionedintheannouncementandthesolicitationdocuments.Messageslargerthan5Mbwillnotbedelivered.Allelectronicsubmissionsareconfirmedbyanautomaticreply.TheOfferorshallmarktheemailletter/s:Subjectofthemessageshouldinclude:RFPUKR/2014/063andthenameoftender:ConductingenergyauditoftheimplementedpilotprojectswithinGEF/UNDPprojectTransformingtheMarketforEfficientLighting

Bodyofthemessageshouldinclude:NameoftheofferorArchivefilesshouldbemarkedas:TechnicalproposalandFinancialproposal

Note:iftheemaillettersorachievefilesarenotmarkedaspertheinstructionsinthisclause,theprocuringUNDP entitywill not assume responsibility for the Proposalsmisplacement or prematureopening.

ServicesproposedshallbereviewedandevaluatedbasedoncompletenessandcomplianceoftheProposalandresponsivenesswiththerequirementsoftheRFPandallotherannexesprovidingdetailsofUNDPrequirements.

TheProposalthatcomplieswithalloftherequirementsmeetsalltheevaluationcriteriaandoffersthebestvalueformoneyshallbeselectedandawardedthecontract.Anyofferthatdoesnotmeettherequirementsshallberejected.

AnydiscrepancybetweentheunitpriceandthetotalpriceshallberecomputedbyUNDP,andtheunitpriceshallprevailandthetotalpriceshallbecorrected.IftheServiceProviderdoesnotacceptthefinalpricebasedonUNDPsrecomputationandcorrectionoferrors,itsProposalwillberejected.

Nopricevariationduetoescalation,inflation,fluctuationinexchangerates,oranyothermarket

factorsshallbeacceptedbyUNDPafterithasreceivedtheProposal.AtthetimeofAwardofContractorPurchaseOrder,UNDPreservestherighttovary(increaseordecrease)thequantityofservicesand/orgoods,byuptoamaximumtwentyfivepercent(25%)ofthetotaloffer,withoutanychangeintheunitpriceorothertermsandconditions.

AnyContractorPurchaseOrderthatwillbeissuedasaresultofthisRFPshallbesubjecttotheGeneralTermsandConditionsattachedhereto.ThemereactofsubmissionofaProposalimpliesthattheServiceProvideracceptswithoutquestiontheGeneralTermsandConditionsofUNDP,hereinattachedasAnnex3.

Please be advised thatUNDP is not bound to accept any Proposal, nor award a contract or

PurchaseOrder,norbe responsible foranycostsassociatedwithaServiceProviderspreparationandsubmissionofaProposal,regardlessoftheoutcomeorthemannerofconductingtheselectionprocess.

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UNDPsvendorprotestprocedureisintendedtoaffordanopportunitytoappealforpersonsorfirmsnotawardedaPurchaseOrderorContractinacompetitiveprocurementprocess.Intheeventthatyoubelieveyouhavenotbeen fairly treated,youcan finddetailed informationaboutvendorprotestproceduresinthefollowinglink:http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDPencourageseveryprospectiveServiceProvidertopreventandavoidconflictsofinterest,bydisclosingtoUNDPifyou,oranyofyouraffiliatesorpersonnel,wereinvolvedinthepreparationoftherequirements,design,costestimates,andotherinformationusedinthisRFP.

UNDPimplementsazerotoleranceonfraudandotherproscribedpractices,andiscommittedtopreventing,identifyingandaddressingallsuchactsandpracticesagainstUNDP,aswellasthirdpartiesinvolved inUNDPactivities. UNDPexpects itsServiceProviderstoadheretotheUNSupplierCodeofConductfoundinthislink:http://www.un.org/depts/ptd/pdf/conduct_english.pdf

ThankyouandwelookforwardtoreceivingyourProposal.

Sincerelyyours,Mr.KostyantynKivaOperationsManager10/23/2014

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Annex1

DescriptionofRequirementsContextoftheRequirement.Projectname:

TransformingtheMarketforEfficientLighting

BriefDescriptionoftheRequiredServices

ConductingenergyauditoftheimplementedpilotprojectswithinGEF/UNDPprojectTransformingtheMarketforEfficientLighting

ListandDescriptionofExpectedOutputstobeDelivered

OverallObjective:Theultimateobjectiveofthecurrentcontract istoevaluatetechnicalparametersofthe implementedpilotprojects, includingenergysavingeffect, and to develop recommendations regarding possibility toreplicatesuccessfulcasesonsimilarobjectsnationwide.

PersontoSupervisetheWork/PerformanceoftheServiceProvider

UNDPProjectManager

FrequencyofReporting AccordingtoTORattachedProgressReportingRequirements

AccordingtoTORattached

Locationofwork

ExactAddressAtContractorsLocation

Expecteddurationofwork 5weeksTargetstartdate November2014Latestcompletiondate December2014TravelsExpected n/aSpecialSecurityRequirements n/aFacilitiestobeProvidedbyUNDP(i.e.,mustbeexcludedfromPriceProposal)

TheProjectwillnotprovideanyfacilities,equipment,supportpersonnel,supportservicesorlogistic

ImplementationScheduleindicatingbreakdownandtimingofactivities/subactivities

Required

NotRequiredNamesandcurriculumvitaeofindividualswhowillbeinvolvedincompletingtheservices

RequiredNotRequired

CurrencyofProposal

UnitedStatesDollarsPreferredduetopossiblefluctuationofnationalcurrency

EuroLocalCurrencyUAHIncasebothcurrenciesareprovidedinthefinancialproposal,UNDPwilluseUSDasperNovember2014officialUNOREfortheevaluationpurposes.Seedetailsathttp://treasury.un.org

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ValueAddedTaxonPriceProposal

mustbeinclusiveofVATandotherapplicableindirecttaxes(VATshouldbeclearlyindicatedinseparateline)

mustbeexclusiveofVATandotherapplicableindirecttaxesValidityPeriodofProposals(Countingforthelastdayofsubmissionofquotes)

60days90days

120daysIn exceptional circumstances, UNDP may request the Proposer toextend the validity of the Proposal beyond what has been initiallyindicatedinthisRFP.TheProposalshallthenconfirmtheextensioninwriting,withoutanymodificationwhatsoeverontheProposal.

PartialQuotes NotpermittedPermitted

PaymentTerms1

Outputs/Percentage/Timing ConditionforPaymentRelease

30%of the total amount shallbepaid upon finalization andapprovalofdetailedmethodologyandworkplan

Withinthirty(30)daysfromthedateofmeetingthefollowingconditions:a) UNDPswrittenacceptance(i.e.,

notmerereceipt)ofthequalityoftheoutputs;and

b) ReceiptofinvoicefromtheServiceProvider.

40%willbepaiduponprovisionofenergyauditprotocols30%willbepaiduponsubmissionofroundtableminutes

Person(s)toreview/inspect/approveoutputs/completedservicesandauthorizethedisbursementofpayment

UNDPProjectManager

TypeofContracttobeSigned

PurchaseOrderInstitutionalContractContractforProfessionalServicesLongTermAgreement

OtherTypeofContractCriteriaforContractAward

LowestPriceQuoteamongtechnicallyresponsiveoffersHighestCombinedScore(basedonthe70%technicalofferand30%priceweightdistribution)

FullacceptanceoftheUNDPContractGeneralTermsandConditions(GTC).Thisisamandatorycriteriaandcannotbedeletedregardlessofthenatureofservicesrequired.NonacceptanceoftheGTCmaybegroundsfortherejectionoftheProposal.

CriteriafortheAssessmentofProposal

TechnicalProposalExpertiseofFirm/OrganizationsubmittingProposal26% ProposedWorkPlanandApproach44%

1 UNDP preference is not to pay any amount in advance upon signing of contract. If the Service Provider strictly requires payment in advance, it will be limited only up to 20% of the total price quoted. For any higher percentage, or any amount advanced exceeding $30,000, UNDP shall require the Service Provider to submit a bank guarantee or bank cheque payable to UNDP, in the same amount as the payment advanced by UNDP to the Service Provider.

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Personnel30%The contract shallbeawarded to theofferorwith the lowestquotedpriceamongtechnicallyresponsiveoffers.For thepurposesof thiscompetitiveprocess,a technically responsiveoffer isanofferthatpassestheminimumtechnicalscoreof70%(420pointsoutof600).Offerswhichfailtopasstheminimumtechnicalscorewillnotbefurtherconsidered.

UNDPwillawardthecontractto:

OneandonlyoneServiceProviderOneormoreServiceProviders,dependingonthefollowingfactors:

AnnexestothisRFP

FormforSubmissionofProposal(Annex2)GeneralTermsandConditions/SpecialConditionsAvailablethroughtheLink:http://www.undp.org/content/undp/en/home/operations/procurement/how_we_buy/contract_terms/DetailedTORandEvaluationCriteria(Annex3)Contractforprofessionalservicestemplate(Annex4)

ContactPersonforInquiries(Writteninquiriesonly)2

ProcurementUnitUNDPUkraineprocurement.ua@undp.orgAnydelayinUNDPsresponseshallbenotusedasareasonforextendingthedeadlineforsubmission,unlessUNDPdeterminesthatsuchanextensionisnecessaryandcommunicatesanewdeadlinetotheProposers.

Documentstobesubmittedinproposal

DullyfilledinandSignedFormforSubmissionofProposal(Annex2)BusinessLicenses(CopiesofState/Taxregistrationdocuments)andotherCertificates(ifany) Otherlicensesorcertificates(ifany);

Financialstatements(Copiesofincome/balancestatementsforlast2years)CVsofproposedteammembers

CopiesofvalidcertificatesofenergyauditorsReferenceletters(atleastthree)

2 This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received.

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OtherInformationRelatedtotheRFP

AdministrativeRequirements:SubmittedofferswillbereviewedonPassorFailbasistodeterminecompliancewiththebelowformalcriteria/requirement/s:OffersmustbesubmittedwithinthestipulateddeadlineOffersmustmeetrequiredOfferValidityOffershavebeensignedbytheproperauthorityOffersincluderequestedcompany/organizationdocumentation,includingdocumentationregardingthecompany/organizationslegalstatusandregistrationOffersmustcomplywithgeneraladministrativerequirements:a) Properlyregisteredcompany/organization;b) Atleast3yearsofworkingexperience.Otherinformationisavailableonhttp://www.undp.org.ua/en/tenders;Fortheinformation,pleasecontactprocurement.ua@undp.org

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Annex2

FORMFORSUBMITTINGSERVICEPROVIDERSPROPOSAL3

(ThisFormmustbesubmittedonlyusingtheServiceProvidersOfficialLetterhead/Stationery4)

[insert:Location].[insert:Date]

To: [insert:NameandAddressofUNDPfocalpoint]DearSir/Madam:

We,theundersigned,herebyoffertorenderthefollowingservicestoUNDPinconformitywiththerequirementsdefinedintheRFPdated____________,andallofitsattachments,aswellastheprovisionsoftheUNDPGeneralContractTermsandConditions:

A. QualificationsoftheServiceProvider

BRIEFCOMPANYPROFILE

TheServiceProvidermustdescribeandexplainhowandwhytheyarethebestentitythatcandelivertherequirementsofUNDPbyindicatingthefollowing:Fullregistrationname Yearoffoundation Legalstatus IfConsortium,pleaseprovidewrittenconfirmationfromeachmemberLegaladdress Actualaddress Bankinformation VATpayerstatus Contactpersonname Contactpersonemail Contactpersonphone

3 This serves as a guide to the Service Provider in preparing the Proposal. 4 Official Letterhead/Stationery must indicate contact details addresses, email, phone and fax numbers for verification purposes

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Company/Organizationscoreactivities

Profiledescribingthenatureofbusiness,fieldofexpertise,licenses,certifications,accreditations(Ifany);

Pleaseindicatehere

BusinessLicensesRegistrationPapers,TaxPaymentCertification,etc

EDRPOU,IDtaxnumberCopiesofStateregistrationandTaxregistrationshouldbeattached

LatestAuditedFinancialStatementorFinancialresults(20112012)

CopiesofincomestatementandbalancesheettoindicateItsfinancialstability,liquidity,creditstanding,andmarketreputation

TrackRecordperformedwithinthelast5years

PleaseindicateheretheListofclientsforsimilarservicesasthoserequiredbyUNDP,indicatingdescriptionofcontractscope(includingtitlesofdocumentsdevelopedandanalysisprepared),contractduration,contractvalue,contactreferences;

CertificatesandAccreditation

PleaseindicatehereapplicableincludingQualityCertificates,PatentRegistrations,EnvironmentalSustainabilityCertificates,etc.

Pleaseprovidecontactdetailsofatleast3previouspartnersforreference

Pleaseattachthesignedreferencelettersifany.

CompanyisnotintheUNSecurityCouncil1267/1989List,UNProcurementDivisionListorOtherUNIneligibilityList.

Yes/No(Pleasechoose)

Otherrrelevantinformation

B. ProposedMethodologyfortheCompletionofServicesTheServiceProvidermustdescribehowitwilladdress/deliverthedemandsoftheRFP;providingadetaileddescription of the essential performance characteristics, reporting conditions and quality assurancemechanismsthatwillbeput inplace,whiledemonstratingthattheproposedmethodology,andexpecteddeliverables; implementation schedule for each deliverable/output; will be appropriate to the localconditionsandcontextofthework.Pleaseindicate:

Detaileddescriptionofactivitiestobeundertakentoachievetheexpectedresults intheformofproposal, comprising of at least the following sections: activities to be undertaken/tasks to becarried out; expected results/deliverables by activities; implementation schedule (workplan) foreach deliverable/output; managing structure during activity performance; quality assurancemechanism;reporting.

TheOfferorshouldprovidethelistanddescriptionofprevioussimilarworksand/orprojectssimilartotheannouncedtermsofreference(certificateinanyformattoconfirmexperienceinexecutingsimilarcontractsspecifyingthenamesofcustomersandthelistingtheprojectsites);.

TheOfferorshouldprovidethedescriptionofinternalprojectmanagementcontrolmechanisms.

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C. QualificationsofKeyPersonnelIfrequiredbytheRFP,theServiceProvidermustprovide:a) NamesandqualificationsofthekeypersonnelthatwillperformtheservicesindicatingwhoisTeam

Leader,whoaresupporting,etc.;Min.team:Teamleader: Educationbackground:Advanceduniversitydegreeinenergy/environmental/managementorotherrelatedsphere; Atleast5yearsofexperiencerelatedtoenergyefficiencyandrenewableenergy; Piecesofresearches,publicationsandwrittenreportswouldbeanimportantasset; KnowledgeofregulationsonenergyauditinUkraine; Experienceinconductingresearchandpreparationofpublications/reports; Experienceinimplementingenergysavingprojects; Managerialexperienceatleast3years; Languages:FluencyinRussian/Ukrainian,Englishwouldbeanadvantage.KeyExperts(atleast2keyexpertsseniorexpertandjuniorexpert)SeniorExpert: Educationbackground:Advanceduniversitydegreeinenvironmental,technicalorotherrelatedsphere Experienceinconductingenergyaudits; Atleast5yearsofpracticalexperienceintheenergyfield; Shouldhavecertificationinenergyaudit; Academicexperience; Languages:fluencyinUkrainian,knowledgeofEnglishwouldbeanadvantage.JuniorExpert: Educationbackground:Advanceuniversitydegreeinenvironmental,technicalorotherrelatedsphere Experienceinconductingenergyaudits; Shouldhavecertificationinenergyaudit; Languages:Ukrainian/RussianandEnglishasanadvantage.b) CVsdemonstratingqualificationsmustbesubmittedifrequiredbytheRFP;c) Copiesofvalidcertificatesofenergyauditorsandd) Pleaseindicatethatallproposedpersonnelareavailablefortheentiredurationofthecontract.

Parts D E should be included to the financial proposal in password protected separate archive!!! D. CostBreakdownperDeliverable*

Deliverables[listthemasreferredtointheRFP]

PercentageofTotalPrice(Weightforpayment)

Price(LumpSum,AllInclusive)incl.VAT

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1 Deliverable1 2 Deliverable2 3 . Totalincl.VAT 100%

*Thisshallbethebasisofthepaymenttranches

E. CostBreakdownbyCostComponent[ThisisonlyanExample]:DescriptionofActivity Remunerationper

UnitofTime,excl.VAT(indicatecurrency)

TotalPeriodofEngagement

No.ofPersonnel

TotalRate,excl.VAT(indicatecurrency)

I.PersonnelServices 1.ServicesfromHomeOffice a.Expertise1 b.Expertise2 2.ServicesfromFieldOffices a.Expertise1 b.Expertise2 3.ServicesfromOverseas a.Expertise1 b.Expertise2 II.OutofPocketExpenses 1.TravelCosts 2.DailyAllowance 3.Communications 4.Reproduction 5.EquipmentLease III.Othercosts Indicatedetailedbreakdownhere Totalnotincl.VATVAT(ifapplicable)GrandTotalincl.VAT

[NameandSignatureoftheServiceProvidersAuthorizedPerson][Designation][Date]

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Annex3TermsofReference(TOR)

EnergyauditoftheimplementedpilotprojectswithinGEF/UNDPprojectTransformingtheMarketforEfficientLighting

1. Servicesrequired:Energyauditoftheimplementedpilotprojects2. Category:ConsultingService3. Duty Station andexpectedplacesof travel:Kyiv,Berdyansk,Dobrotvir,Nesheriv cities and

Sadzhavavillage4. Duration:5weeksstartingfromNovember20145. Background

5.1. RelevantProjectBackgroundThe lightingsectorconsumessignificantamountsofenergy,whereassubstantialsavings, from75%to90% comparedwithconventionalpractices,canbeachieved through theuseofnewenergyefficienttechnologies.Atthenationallevel,severalOECDanddevelopingcountrieshavepreparedandenactedEnergyEfficientLighting(EEL)programsaimedatphasingoutincandescentlampsandotherinefficienttechnologies. Such programs reduce energy use by 30%within 5 to 7 years,while quality and evenquantityoflightingisenhanced.Representativesoftheleadinglightingmanufacturersannouncedtheirsupport for thisambitiousmarket transformationcalling fora coordinatedeffortamongall countriesworldwide.Despite the fact that Ukraine offers one of the worlds greatest potentials for energy savings andgreenhousegas (GHG)emission reductions in the lightingsector, thecountryhasso farnotachievedsignificantimprovementsinenergysavingsfromenergyefficiencyinlighting.TheoverallobjectiveofUNDP/GEFProjectTransformingtheMarketforEnergyEfficientLightingistofacilitatethemarketstransitionovertoEElightingtechnologies,byremovingtheexistingimpediments,contributingtherebythereductionofGHGemissions.OneoftheProjectgoalsistodevelopandimplementenergyefficientlightingdemonstrationprojectsRelevanceofthestudyA number of pilot projects were implemented during 20122014 years in order to demonstrateadvantages of energyefficient lighting technologies and thus to lead to reduction of greenhouseemissions.Inparticulartheseare:

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PilotProject inSadzhavaVillageofBogorodchanyRajonofIvanoFrankivskOblastMainStreetLighting,replacementof15incandescentstreetbulbswithLEDfixtures

Pilot Project in Berdyansk city of Zaporizhya Region, replacement of 500 incandescent parklightingbulbswithCFL

PilotProjectinLuganskcity,Installingof6SmartLightingUnitsanddisseminatingof2300CFLs PilotProjectinDobrotvircityofLvivOblast,replacementofinteriorpublicbuildingstaircaselights

(66pcs)withLEDinfourbuildings PilotProjectinNesherivvillageofKyivOblast,replacementof75incandescentstreetbulbswith

LEDfixturesandinstallingof4LEDprojectorsonculturalbuilding PilotProjectinGorlivkacityofDonetskOblast,replacementof780incandescenttrafficlighting

bulbswithCFLs,Installingof5SmartLightingUnits PilotProjectinUNDPCountryOfficeconferenceroom,replacementof13TFLwithLED

Theultimateobjectiveofthecurrentcontract istoevaluatetechnicalparametersofthe implementedprojects, including energy saving effect, and to develop recommendations regarding possibility toreplicatesuccessfulcasesonsimilarobjectsnationwide.

6. Objectives,scopeandresultsofstudy6.1. Overallobjective

ThemainresponsibilityoftheContractoristoconductenergyauditsofimplementedpilotsinlinewithUkrainianlegalandregulatoryrequirements.

6.2. Scopeofworks:

Obtainnecessarydocumentsanddatarelatedtopreviousandcurrentenergyconsumptionoftheauditedobjects;

Conduct the fieldvisits toKyiv,Berdyansk,Dobrotvir,NesherivcitiesandSadzhavavillage forenergyauditpurposes;

ConductthedocumentarydeskreviewofGorlivkaandLuhanskPilotProjects; DevelopthethecomparativeanalysisofenergysavingforPilots; ProviderecommendationonthemostenergysavingapproachfornewPilots; DevelopthevalidenergyauditprotocolandconclusionsinlinewithUkrainianrequirementfor

suchdocuments; PresenttheauditresultstoStakeholdersincludingtherepresentativesofMinistryofEcologyand

NaturalResourcesofUkraine,NationalAgencyonEnergyEfficiency,etc.6.3. Majorfocusoftheanalysis:

Developmentofthoroughreportonenergyauditofpilotprojects6.4. Deliverables:

Comprehensiveenergyauditreportontheimplementedpilotprojects.TheReportforeachpilotprojectshouldincludethefollowinginformation:

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detaileddescriptionofpilot; baselinesituation; technicalsolutionimplementedbyeachPilotProject; economicalanalysisofthecostofmodernizationsandenergysavingsobtainedasaresultofPilot

projectsimplementations; estimationofenergysavingsforecastedforthe5,10and20yearsperiod; energyauditprotocols; estimationofenvironmentaleffect; presentationofthemainfindingstoStakeholders.

7. Methodology,TimingandLogistics7.1. MethodologyTo accomplish the task the Contractor shall use approved state methodology and tools tocompleteenergyauditofpilotprojects.AlsotheContractorshouldhaveacertifiedemployeeforsuchactivity.7.2. CommencementDateandPeriodofExecution:ThisassignmentwillcommenceinNovember

2014andwill remaineffectiveduring1month (asmentioned in theTentativeWorkplanbelow).

7.3. Allexpensesrelatedtotheimplementationofthecontractwillbecoveredbytheselectedcompany

8. Requirements8.1. General:TheentityshouldhavelegalstatusinUkraineandhastherightstooperatewithin

Ukrainianterritory.

8.2. CompanyCompetence:

Technicalandhumancapacitytoconductrequiredmeasurements; Atleast5yearsofexperienceinconductingenergyaudits,preferablyintheareaofpowersupply,

energyefficiency; Experienceincooperationwithinternationalorganizationswouldbeanasset; Companyshouldemployatleastonecertifiedenergyauditor,secondonewillbeanasset; PracticalexperienceofworkingwithstateandlocalauthoritiesindifferentregionsofUkraine; FamiliaritywithUkrainianstateenergyauditprocedures;

QualificationsoftheexpertsTeamleader

Educationalbackground:Advanceduniversitydegreeinenergy/environmental/managementorotherrelatedsphere

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Professionalexperience: Atleast5yearsofexperiencerelatedtoenergyefficiencyandrenewableenergy Piecesofresearches,publicationsandwrittenreportswouldbeanimportantasset; KnowledgeofregulationsonenergyauditinUkraine; Experienceinconductingresearchandpreparationofpublications/reports; Experienceinimplementingenergysavingprojects; Managerialexperienceatleast3years;

Languageskills::FluencyinRussian/Ukrainian,Englishwouldbeanadvantage.Keyexperts:(atleast2keyexpertsseniorexpertandjuniorexpert)

Seniorexpert Educationbackground:Advanceduniversitydegreeinenvironmental,technicalorotherrelated

sphere Professionalexperience:

Experienceinconductingenergyaudits Atleast5yearsofpracticalexperienceintheenergyfield; Shouldhavecertificationinenergyaudit.

Languageskills:fluencyinUkrainian,knowledgeofEnglishwouldbeanadvantage.Juniorexpert

Educationbackground:Advanceduniversitydegreeinenvironmental,technicalorotherrelatedsphere

Professionalexperience: Experienceinconductingenergyaudits; Shouldhavecertificationinenergyaudit.

Languageskills:fluencyinUkrainian,knowledgeofEnglishwouldbeanadvantage.8.3. Management

TheContractorwillberesponsibleformanagingtheprocessofthetask,itshumanresources,logisticsandexpendituresrelatedwiththetasksintermsoftimeandadequacyincloseconsultationswiththeUNDP.Thecontractingagencywillwork,throughadeputedrepresentative,TeamLeader,closelywiththeUNDPProjectManagerinUkraineandtheLocalconsultantonProjectimplementation.workprogress reporting/monitoring meeting will be held with the Contractor on a monthly basis,howeverUNDPmayrequestinformationaboutcurrentstudystance.UNDPProjectManagerinUkrainewillbethefinalauthoritytocontrolthequalityandevaluatethework.

9. Reports

9.1. Reportingrequirements:

TheContractorshallprovide theStudys interimprogress reportsanda final report (insoftandhardcopies)incorporatingfinalrecommendationsinUkrainianaccompaniedbyauthor'ssummaryinEnglish.InterimandFinalReportsshallincludeallresultsinfullcompliancewiththeTermsofReferenceandinaccordancewiththeWorkPlan.It is imperativeto include intotheforegoingreportsthefollowing:charts,quantitativeandqualitativecommentsfortheworkscarriedout,aswellastoupdatethereofandmakechangestheretoifnecessary.

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Theinformation(results)mustberelevant,reliable,appropriateandobjective.FinalReportandSummaryReportshallbeexecutedinamannerthatwouldrequirenofurtherediting.UseofDocuments/Reports:Noreportsand/ordocumentsshallbepublished,circulatedordistributedtoanythirdpartywithoutpriorapprovalofUNDP.

TentativeWorkPlan

ITEM ACTIVITY PERIOD(followingthesignatureofthecontract)

1. Development and approval by the Project ofdetailedmethodologyandworkplan.Creation of report on Methodology forestimatingenergysavings

1Weeks

2. Conductingbaselinesurveyofpilots. 2Weeks3. Finalizingenergyauditprotocolandconclusion. 4Weeks4. Holdroundtable 5Weeks

SubmissionofProposalsshallbecomprisedinthefollowingdocumentsinUkrainian,RussianorEnglish:

Proposalsubmissionform; DeclarationbyContractorandDisclosureRequirements; Questionnaireforms; Copydocumentsconfirmingstateregistrationofyourcompany; Listofsimilarstudiestothisassignmentexecutedinthelast3yearsandcontactdetails(emails)

ofyouclientsforreferencecheck; ClearpresentationoftheMethodologyandapproachandaWorkPlan; ListofpersonnelproposedfortheassignmentandtheirCVsasperthequalificationsrequiredin

theTORattached: TeamLeader KeyExperts

ThePriceschedule ValidCertificateofenergyauditor

ProposedPaymentScheduleThepayment toContractorwillbemade in three (3) installmentsupon completionof the followingphases:

30%ofthetotalamountshallbepaiduponfinalizationandapprovalofdetailedmethodologyandworkplan;

40%willbepaiduponprovisionofenergyauditprotocols;

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30%willbepaiduponsubmissionofroundtableminutes.LanguageoftheProposalTheProposalspreparedbytheContractorandallcorrespondenceanddocumentsrelatingtotheProposalexchangedbytheContractorandprocuringUNDPentityshallbewritteninUkrainian,RussianorEnglish.Any printed literature furnished by the Contractor may be written in another language so long asaccompanied by an English translation of its pertinent passages in which case, for purposes ofinterpretationoftheProposal,theEnglishtranslationshallgovern.

EvaluationCriteriaSummaryofTechnicalProposalEvaluationForms Pointsobtainable1. ExpertiseofFirm/Organization 1552. ProposedMethodology,PlanandApproachtoImplementation 2633. ManagementStructureandKeyExperts 182Total 600

TechnicalProposalEvaluation PointsobtainableExpertiseofFirm/Organization

1.1 ReputationofOrganizationandStaff/Credibility/Reliability/Industry StandingCompanyprofile(30points); Financial stability (data of balance sheet, profit and loss statement, cash flowstatement)(40pointsmax);Availablereferencesfromatleastthreepreviousclients.Excellentreputation 30points,good20points,satisfactory15points,weak10points.

100

1.2 Professionalexperienceoftheentity:Experienceinconductingenergyaudits,preferablyintheareaofpowersupply,energyefficiency(10points);PracticalexperienceofworkingwithstateandlocalauthoritiesindifferentregionsofUkraine;(15points).Previoussuccessfulsimilarworks(energyaudits)and/orprojects5clients/assignments10points,610clients/assignments15points,morethan10clients/assignments20points.;

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1.4 Qualityassuranceproceduresinplace,warranty 10TotalforExpertiseoftheFirm/Organization 155

TechnicalProposalEvaluation PointsobtainableProposedMethodology,PlanandApproachtoImplementation

2.1 IsthemethodologicalapproachsuggestedappropriateforthetaskandcorrespondstotheTOR?

100

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2.2 Arethedifferentcomponentsoftheassignmentadequatelyweightedrelativetooneanother?

93

2.3 Istheproposedworkplandetailedandrealisticandpromiseefficientimplementationtotheproject?

70

TotalforProposedMethodology,PlanandApproachtoImplementation 263

ManagementStructureandKeyExperts3.1 TeamLeader 72

SubScore GeneralQualification 62

Atleast5yearsofexperiencerelatedtoenergyefficiencyandrenewableenergy(5years10pointsand1pointforeachadditionalyearupto15)

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Managerialexperienceatleast3years.3years3pointsand1pointforeachadditionalyearupto10 10

Universitydegreeinenergy/environmental/managementorotherrelatedsphere(Masters5points.PHD10points) 15 Experienceinimplementingenergysavingprojects 5

Piecesofresearches,publicationsandwrittenreports 10

KnowledgeofregulationsonenergyauditinUkraine 5

Experienceinconductingresearchandpreparationofpublications/reports 2

LanguageQualifications(Ukrainian 5points,English 5points) 10 72 3.2 Seniorexpert 65 SubScore

GeneralQualification 55

Atleast5yearsofexperienceinenergyfield(5years15pointsand1pointforeachadditionalyearupto10) 20

Experienceinconductingenergyaudits 25 Universitydegreeinenergy/environmental/managementorotherrelatedsphere(Masters5points.PHD10points) 10

LanguageQualifications(Ukrainian5points,English5points) 10 65

3.3 Juniorexpert 45 SubScore

GeneralQualification 35 Universitydegreeinenergy/environmental/managementor

otherrelatedsphere(Masters5points.PHD10points) 10

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Experienceinconductingenergyaudits 25

LanguageQualifications(Ukrainian5points,English5points) 10 45TotalforManagementStructureandKeyExperts 182

Annex4ModelContractforProfessionalConsultingServicesbetweenUNDPandaCompanyorotherentity5

Date_____________DearSir/Madam,Ref.:______/_______/______[INSERTPROJECTNUMBERANDTITLEOROTHERREFERENCE]The United Nations Development Programme (hereinafter referred to as "UNDP"), wishes to engage your[company/organization/institution],dulyincorporatedundertheLawsof_____________[INSERTNAMEOFTHECOUNTRY] (hereinafter referred toas the"Contractor") inorder toperformservices in respectof___________[INSERTSUMMARYDESCRIPTIONOFTHESERVICES](hereinafterreferredtoasthe"Services"),inaccordancewiththefollowingContract:1.ContractDocuments1.1 ThisContractissubjecttotheUNDPGeneralConditionsforProfessionalServicesattachedheretoasAnnexI.

TheprovisionsofsuchAnnexshallcontroltheinterpretationofthisContractandinnowayshallbedeemedtohavebeenderogatedbythecontentsofthisletterandanyotherAnnexes,unlessotherwiseexpresslystatedundersection4ofthisletter,entitled"SpecialConditions".

1.2 TheContractorandUNDPalsoagreetobeboundbytheprovisionscontained inthe followingdocuments,whichshalltakeprecedenceoveroneanotherincaseofconflictinthefollowingorder:a) thisletter;

b)theTermsofReference[ref.......dated........],attachedheretoasAnnexII; c)theContractor'stechnicalproposal[ref......,dated........],asclarifiedbytheagreedminutesofthenegotiation

meeting6[dated........],bothdocumentsnotattachedheretobutknowntoandinthepossessionofbothparties.1.3 AlltheaboveshallformtheContractbetweentheContractorandUNDP,supersedingthecontentsofanyother

negotiationsand/oragreements,whetheroralorinwriting,pertainingtothesubjectofthisContract.2. ObligationsoftheContractor 5This model contract is intended for services (studies, consultancies by firms, etc) to be obtained from companies as well as from NGOs, Universities, etc. It is not to be used for procuring goods or works. Any substantial deviations to the text should be made in consultation with BOM.

6 If there are updates to the technical proposal or correspondence exchanged in clarification of certain aspects, reference them too, provided that they are fully acceptable to UNDP. Otherwise, aspects which resolution is pending should be dealt with in this letter itself or in the Terms of Reference, as appropriate.

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2.1 TheContractorshallperformandcompletetheServicesdescribedinAnnexIIwithduediligenceandefficiencyandinaccordancewiththeContract.

2.2 TheContractorshallprovidetheservicesofthefollowingkeypersonnel: NameSpecializationNationalityPeriodofservice ...............................................2.3 Any changes in the above key personnel shall require prior written approval of

____________________________________[NAMEandTITLE],UNDP.2.4 TheContractorshallalsoprovidealltechnicalandadministrativesupportneededinordertoensurethetimely

andsatisfactoryperformanceoftheServices.2.5 TheContractorshallsubmittoUNDPthedeliverablesspecifiedhereunderaccordingtothefollowingschedule: [LISTDELIVERABLES] [INDICATEDELIVERYDATES] e.g. Progressreport ../../.... Finalreport ../../....2.6 AllreportsshallbewrittenintheEnglishlanguage,andshalldescribeindetailtheservicesrenderedunderthe

Contractduringtheperiodoftimecoveredinsuchreport.AllreportsshallbetransmittedbytheContractorby_________[MAIL,COURIERAND/ORFAX]totheaddressspecifiedin9.1below.

2.7TheContractorrepresentsandwarrantstheaccuracyofanyinformationordataprovidedtoUNDPforthepurposeofentering into thisContract,aswellas thequalityof thedeliverablesand reports foreseenunder thisContract inaccordancewiththehighestindustryandprofessionalstandards. OPTION1(FIXEDPRICE)3. PriceandPayment73.1 InfullconsiderationforthecompleteandsatisfactoryperformanceoftheServicesunderthisContract,UNDP

shallpaytheContractorafixedcontractpriceof________[INSERTCURRENCY&AMOUNTINFIGURESANDWORDS].

3.2 ThepriceofthisContractisnotsubjecttoanyadjustmentorrevisionbecauseofpriceorcurrencyfluctuationsortheactualcostsincurredbytheContractorintheperformanceoftheContract.

3.3 Payments effected by UNDP to the Contractor shall be deemed neither to relieve the Contractor of itsobligationsunderthisContractnorasacceptancebyUNDPoftheContractor'sperformanceoftheServices.

3.4 UNDPshalleffectpaymentsto theContractorafteracceptancebyUNDPof the invoicessubmittedby theContractortotheaddressspecifiedin9.1below,uponachievementofthecorrespondingmilestonesandforthefollowingamounts:

MILESTONE8 AMOUNT TARGETDATE 7 This version of section 3 is to be used for fixed price contracts. Fixed price contracts should normally be used when it is possible to estimate with reasonable accuracy the costs of the activities which are the subject of the Contract.

8 If an advance payment is granted, define the first milestone as "upon signature of the contract by both parties". Please note that advance payments should be granted only in exceptional cases, and that they must comply with UNDP policies and procedures.

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Upon..... ...... ./../.... Invoicesshallindicatethemilestonesachievedandcorrespondingamountpayable. OPTION2(COSTREIMBURSEMENT)3. Priceandpayment93.1 InfullconsiderationforthecompleteandsatisfactoryperformanceoftheServicesunderthisContract,UNDP

shallpaytheContractorapricenottoexceed__________[INSERTCURRENCY&AMOUNTINFIGURESANDWORDS].

3.2 Theamountcontainedin3.1aboveisthemaximumtotalamountofreimbursablecostsunderthisContract.TheBreakdownofCostsinAnnex_______[INSERTANNEXNUMBER]containsthemaximumamountspercostcategorythatarereimbursableunderthisContract.TheContractorshallreflectinhisinvoicestheamountoftheactualreimbursablecostsincurredintheperformanceoftheServices.

3.3 TheContractorshallnotdoanywork,provideanyequipment,materialsandsupplies,orperformanyotherserviceswhichmayresultinanycostsinexcessoftheamountunder3.1orofanyoftheamountsspecifiedintheBreakdownofCostsforeachcostcategorywithoutthepriorwrittenagreementof_________________[NAMEandTITLE],UNDP.

3.4 Payments effected by UNDP to the Contractor shall be deemed neither to relieve the Contractor of itsobligationsunderthisContractnorasacceptancebyUNDPoftheContractor'sperformanceoftheServices.

3.5 TheContractor shall submit invoices for theworkdoneevery___________ [INSERTPERIODOFTIMEORMILESTONES].

OR3.5. TheContractorshallsubmitaninvoicefor______________________[INSERTAMOUNTANDCURRENCYOF

THEADVANCEPAYMENTINFIGURES&WORDS]uponsignatureofthisContractbybothpartiesandinvoicesfortheworkdoneevery______________[INSERTPERIODOFTIMEORMILESTONES].10

3.6 Progressand finalpaymentsshallbeeffectedbyUNDP to theContractorafteracceptanceof the invoicessubmitted by the Contractor to the address specified in 9.1 below, together with whatever supporting documentationof theactual costs incurred is required in theBreakdownofCostsormaybe requiredby UNDP. Such payments shall be subject to any specific conditions for reimbursement contained in theBreakdownofCosts.4. Specialconditions114.1 The responsibility for the safetyand securityof theContractorand itspersonnelandproperty,andofUNDPspropertyintheContractorscustody,restswiththeContractor.4.1.1. Security

9 This version of section 3 is to be used for cost reimbursement contracts. Normally, cost reimbursement contracts should be used when it is not possible to estimate with reasonable accuracy the total costs of the activities which are the subject of the Contract.

10 This clause should be used if an advance payment is granted. Please note that advance payments should be granted only in exceptional cases, and that they must comply with UNDP policies and procedures. Any advance which represents 30% or more of the proposed total contract value must be cleared by the Office of Finance and Administration prior to contract signature, with the exception of contracts below $50,000.

11 Under this Section, you may propose special clauses in order to adapt the model contract to the specific situation. In this sample clause 4, several clauses of common use are given. If they are not required, they should be deleted. If there are no special conditions, please choose the alternative version of 4 in order to conform to clause 1.1.

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TheContractorshall:(a) putinplaceanappropriatesecurityplanandmaintainthesecurityplan,takingintoaccountthe

securitysituationinthecountrywheretheservicesarebeingprovided;(b) assumeallrisksandliabilitiesrelatedtotheContractorssecurity,andthefullimplementationof

thesecurityplan.4.1.2 UNDPreservestherighttoverifywhethersuchaplanisinplace,andtosuggestmodificationstotheplan

whennecessary.Failuretomaintainandimplementanappropriatesecurityplanasrequiredhereundershallbedeemedabreachofthiscontract.Notwithstandingtheforegoing,theContractorshallremainsolelyresponsibleforthesecurityofitspersonnelandforUNDPspropertyinitscustodyassetforthinparagraph4.1above.

4.2 AuditsandInvestigationsEachinvoicepaidbyUNDPshallbesubjecttoapostpaymentauditbyauditors,whetherinternalorexternal,ofUNDPortheauthorizedagentsoftheUNDPatanytimeduringthetermoftheContractandforaperiodofthree(3)yearsfollowingtheexpirationorpriorterminationoftheContract.TheUNDPshallbeentitledtoarefundfromtheContractorforanyamountsshownbysuchauditstohavebeenpaidbytheUNDPotherthaninaccordancewiththetermsandconditionsoftheContract.ShouldtheauditdeterminethatanyfundspaidbyUNDPhavenotbeenusedaspercontractclauses,thecompanyshallreimbursesuchfundsforthwith.Wherethecompanyfailstoreimbursesuchfunds,UNDPreservestherighttoseekrecoveryand/ortotakeanyotheractionasitdeemsnecessary.

4.2.1 TheContractoracknowledgesandagreesthat,atanytime,UNDPmayconductinvestigationsrelatingtoanyaspectof theContract, theobligationsperformedunder theContract,and theoperationsof theContractorgenerally.TherightofUNDPtoconductaninvestigationandtheContractorsobligationtocomplywithsuchaninvestigationshallnotlapseuponexpirationorpriorterminationoftheContract.TheContractor shallprovide its fulland timelycooperationwithany such inspections,postpaymentauditsor investigations. Suchcooperationshall include,but shallnotbe limited to, theContractorsobligation tomakeavailable itspersonnelandanydocumentation for suchpurposesand togrant toUNDPaccesstotheContractorspremises. TheContractorshallrequire itsagents, including,butnotlimitedto,theContractorsattorneys,accountantsorotheradvisers,toreasonablycooperatewithanyinspections,postpaymentauditsorinvestigationscarriedoutbyUNDPhereunder.

4.3 AntiterrorismTheContractoragreestoundertakeallreasonableeffortstoensurethatnoneoftheUNDPfundsreceivedunderthisContractareusedtoprovidesupporttoindividualsorentitiesassociatedwithterrorismandthattherecipientsofanyamountsprovidedbyUNDPhereunderdonotappearonthe listmaintainedby theSecurityCouncilCommitteeestablishedpursuant to resolution1267 (1999).The list canbeaccessed viahttp://www.un.org/Docs/sc/committees/1267/1267ListEng.htm.ThisprovisionmustbeincludedinallsubcontractsorsubagreementsenteredintounderthisContract.

4.4 TheadvancepaymenttobemadeuponsignatureofthecontractbybothpartiesiscontingentuponreceiptandacceptancebyUNDPofabankguaranteeforthefullamountoftheadvancepaymentissuedbyaBankandinaformacceptabletoUNDP.12

4.5 The amounts of the payments referred to under section 3.6 above shall be subject to a deduction of___________________________[INSERTPERCENTAGETHATTHEADVANCEREPRESENTSOVERTHETOTAL

12This clause must be used when an advance payment of $50,000 or more is granted to the Consultant and may be used for payments under $50,000 when appropriate. Please note that advance payments should be exceptional, whatever their amount and must comply with UNDP Financial Regulations and Rules.

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PRICEOFTHECONTRACT]%(...percent)oftheamountacceptedforpaymentuntilthecumulativeamountofthedeductionssoeffectedshallequaltheamountoftheadvancepayment.13

4.6 Owingto[..........................],Article(s)[.........]oftheGeneralConditionsinAnnexIshallbeamendedtoread/bedeleted.14

5. Submissionofinvoices5.1 AnoriginalinvoiceshallbesubmittedbymailbytheContractorforeachpaymentundertheContracttothe

followingaddress:5.2 InvoicessubmittedbyfaxshallnotbeacceptedbyUNDP.6. Timeandmannerofpayment6.1 Invoicesshallbepaidwithinthirty(30)daysofthedateoftheiracceptancebyUNDP.UNDPshallmakeevery

efforttoacceptan invoiceorsoadvisetheContractorof itsnonacceptancewithinareasonabletimefromreceipt.

6.2 AllpaymentsshallbemadebyUNDPtothefollowingBankaccountoftheContractor:[NAMEOFTHEBANK],[ACCOUNTNUMBER],[ADDRESSOFTHEBANK]7. Entryintoforce.Timelimits.7.1 TheContractshallenterintoforceuponitssignaturebybothparties.7.2 TheContractorshallcommencetheperformanceoftheServicesnotlaterthan______[INSERTDATE]andshall

complete the Services within _____________ [INSERT NUMBER OF DAYS OR MONTHS] of suchcommencement.

7.3 AlltimelimitscontainedinthisContractshallbedeemedtobeoftheessenceinrespectoftheperformanceoftheServices.

8. Modifications8.1 AnymodificationtothisContractshallrequireanamendmentinwritingbetweenbothpartiesdulysignedbythe

authorizedrepresentativeoftheContractorand__________[NAMEANDTITLE]UNDP.9. Notifications ForthepurposeofnotificationsundertheContract,theaddressesofUNDPandtheContractorareasfollows:FortheUNDP:___________________[INSERTCONTRACTREFERENCE&NUMBER]FortheContractor:[INSERTNAME,ADDRESSANDTELEX,FAXANDCABLENUMBERS]If theabove terms and conditionsmeetwith your agreementas they are typed in this letterand in theContractDocuments,please initialeverypageof this letterand itsattachmentsand return to thisofficeoneoriginalof thisContract,dulysignedanddated.Yourssincerely,[INSERTNAMEANDTITLE]

13 This clause must be used when an advance payment is granted (whatever the amount) in a cost reimbursement contract. A payment upon signature is considered an advance payment. 14 This is a sample clause for the rare cases where there is a conflict with a provision of the General Conditions which does not involve privileges and immunities, arbitration or some other fundamental aspects of the UNDP legal status. All such changes to the General Conditions shall require consultation with OLPS/BOM.

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For[INSERTNAMEOFTHECOMPANY/ORGANIZATION]