Understanding the Legal Automation Market
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Company LOGO Understanding the Legal Automation Market Corporate Secretary & Matter Management Software
description
Understanding the Legal Automation Market. Corporate Secretary & Matter Management Software. 1. Defining Legal Automation Products. 2. Leading Products in the Marketplace. 3. Key Benefits of Legal Automation. 4. Introducing a New System to Users. 5. Making a Purchase Recommendation. Agenda. - PowerPoint PPT Presentation
Transcript of Understanding the Legal Automation Market
Company
LOGO
Understanding the Legal Automation Market
Corporate Secretary & Matter Management Software
Agenda
2. Leading Products in the Marketplace 2. Leading Products in the Marketplace
3. Key Benefits of Legal Automation 3. Key Benefits of Legal Automation
4. Introducing a New System to Users 4. Introducing a New System to Users
5. Making a Purchase Recommendation 5. Making a Purchase Recommendation
1. Defining Legal Automation Products 1. Defining Legal Automation Products
Defining Matter Management
Manage Corporate Legal Practice
MATTERS CONTACTSCOSTS DATES
Intellectual Property
Litigation
Employment
Transactions
Any type of matter!
Outside Counsel
Vendors
Budgets / Accruals
Projections
Allocations
Assigned Staff
Opposing Parties
Client Contacts
Courts
Business Units
Docketing
Contract Obligations
Registrations
Group Meetings
All law dept. dates
Matter Management Leaders
MitratechTeamConnect & CLMS
www.mitratech.com
Highly flexible
Toolkit oriented for maximum configuration
Enables complex business rules
Excellent financial management tool
Matter Management Leaders
MitratechTeamConnect & CLMS
www.mitratech.com
Highly flexible
Toolkit oriented for maximum configuration
Enables complex business rules
Excellent financial management tool
LT OnlineLawtrac
www.lawtrac.com
Excellent collaboration tool
Very responsive customer service
Flexible system
Solid workflow components
Matter Management Leaders
MitratechTeamConnect & CLMS
www.mitratech.com
Highly flexible
Toolkit oriented for maximum configuration
Enables complex business rules
Excellent financial management tool
LT OnlineLawtrac
www.lawtrac.com
Excellent collaboration tool
Very responsive customer service
Flexible system
Solid workflow components
Corprasoft Legal Desktop
www.corprasoft.com
Configurable without programming
Most mature web based product
Strong Microsoft partnership
Matter Management Leaders
MitratechTeamConnect & CLMS
www.mitratech.com
Highly flexible
Toolkit oriented for maximum configuration
Enables complex business rules
Excellent financial management tool
LT OnlineLawtrac
www.lawtrac.com
Excellent collaboration tool
Very responsive customer service
Flexible system
Solid workflow components
Corprasoft Legal Desktop
www.corprasoft.com
Configurable without programming
Most mature web based product
Strong Microsoft partnership
BridgewayeCounsel
www.bridge-way.com
Configurable without programming
Excellent ease of use format
Integrates with Corporate Secretary product
Strong eBilling components
Other Matter Management Players
Case & Point
Computer Law Systems
EAG
Law Base
Law Manager
Legal Files
Legal Edge
ProLaw
Serengeti Law
Tripoint
Key Benefits of Matter Mgmt
CUT COSTSCUT COSTS
Establish approved O/C based on cost analysis
Identify vendor billing errors via automated invoice auditing and
approval
Secure prompt payment discounts via
improved billing procedures
Key Benefits of Matter Mgmt
CUT COSTSCUT COSTS
Establish approved O/C based on cost analysis
Identify vendor billing errors via automated invoice auditing and
approval
Secure prompt payment discounts via
improved billing procedures
REDUCE RISKREDUCE RISK
Identify case trends
Make & justify decisions based on analysis of
trends
Identify areas of preventive law
Provide centralized date and document repository
Key Benefits of Matter Mgmt
CUT COSTSCUT COSTS
Establish approved O/C based on cost analysis
Identify vendor billing errors via automated invoice auditing and
approval
Secure prompt payment discounts via
improved billing procedures
REDUCE RISKREDUCE RISK
Identify case trends
Make & justify decisions based on analysis of
trends
Identify areas of preventive law
Provide centralized date and document repository
IMPROVE EFFICIENCY
IMPROVE EFFICIENCY
Reduce invoice processing time
Improve service to clients
Automate redundant tasks (invoice approval;
document creation)
Share the burden (internal & external collaboration)
Matter Management Case Study
American subsidiary of German companyMatter management Project Initiatives
To create a centralized legal organization Legal professionals are dispersed between 2
locations To provide higher quality legal services to six
separate operating groups at law firm rates To develop a process for analyzing and
improving results
Case Study Continued
Implementation of Initiatives Secure, web based access for all legal
professionals Accomplished secure collaboration between
locations Matter type specific configurations
Enabled unique use of the system by each functional area
Case Study Continued
Implementation of Initiatives continued… Centralized database
Allowed for streamlined reporting and analysis of data
Improved efficiency / accuracy in delivery service to clients
Implementation of eBilling Reduced data entry time Provided ability to more granularly analyze billing
data
QUESTIONS ABOUT
MATTER MANAGEMENT SYSTEM
USES AND/OR BENEFITS?
Other Case Studies
Pharmaceutical Company
Energy Company
Food Service Company
Defining Entity Management
Manage Corporate Records
STRUCTURE ACTIONSPOSITIONS DATES
Organizational Charts
Entity Ownership
Jurisdictional Incorporations and Qualifications
Directors / Officers
Committees
Historical & Current
Some Executive Compensation
Bylaws
Annual Meetings
Securities
Jurisdictional Registrations
Filings
Corporate Meetings
Elected / Retired Dates
All corporate dates
Entity Management Leaders
BridgewaySecretariat
www.bridge-way.com
Only provider with integrated entity and matter management systems
Excellent ease of use features
Most mature US product
Entity Management Leaders
DatacareGlobal Corporate
Manager
www.data-care.com
Most efficient in global entity management
Large blue chip client base
Fully web based
Very robust functionality
BridgewaySecretariat
www.bridge-way.com
Only provider with integrated entity and matter management systems
Excellent ease of use features
Most mature US product
Entity Management Leaders
Transcentive World Records
www.worldrecordsonline.com
Strong in equity plan administration
Combines stock option and entity management
DatacareGlobal Corporate
Manager
www.data-care.com
Most efficient in global entity management
Large blue chip client base
Fully web based
Very robust functionality
BridgewaySecretariat
www.bridge-way.com
Only provider with integrated entity and matter management systems
Excellent ease of use features
Most mature US product
Key Benefits of Entity Mgmt
CUT COSTSCUT COSTS
Decrease time spent repeating tasks
Free valuable resources for other tasks
Create / Protect integrity of corporate
data
Key Benefits of Entity Mgmt
CORPORATECOMPLIANCE
CORPORATECOMPLIANCE
More accurate, centralized data
Sarbanes-Oxley & other securities features
Management of jurisdictional
registrations
CUT COSTSCUT COSTS
Decrease time spent repeating tasks
Free valuable resources for other tasks
Create / Protect integrity of corporate
data
Key Benefits of Entity Mgmt
IMPROVE EFFICIENCY
IMPROVE EFFICIENCY
Quick search of corporate history / current information
Print screens, exports to other programs & valuable reports
Automate redundant tasks (global retire; document creation)
Share the burden - internal collaboration
CORPORATECOMPLIANCE
CORPORATECOMPLIANCE
More accurate, centralized data
Sarbanes-Oxley & other securities features
Management of jurisdictional
registrations
CUT COSTSCUT COSTS
Decrease time spent repeating tasks
Free valuable resources for other tasks
Create / Protect integrity of corporate
data
“Selling” a System Internally
Text
1•Develop a project team
•Get the users involved
Text
User Involvement
User Involvement
To the USERS
2
•Evaluate the “Now”
3
•Document department requirements
4
•Evaluate products against requirements
5•Conduct systematic ranking of products
Evaluating the “Now”
Documenting RequirementsCategory & Discussion Questions
Requirement Team Member
Priority
Matter Management What is the process to open a new matter? What is required? Who is responsible?
There is a matter open log (see example from Nancy) that will also cover what is needed to close a matter.
Nancy High
What is the process to close a matter in the system? What is required? Who is responsible?
Mark status “closed” and put a close date on the file. This should be a rule that automatically populates a close date when you change the status.
Bob Medium
Do you ever delete or archive matters? What is the criteria and process?
Certain people should be able to delete and purge. Others should be blocked by a security feature
Erin High
Activity Management What departmental calendar system is used or should be integrated?
MS Outlook integration needed Need tickler and ability to set recurring dates and dates far in the future.
Nancy Medium
These comments from your interviews become requirements for the system. Priorities help you rank the requirements.
Evaluating the “Now”
Collecting Existing DocumentsCategory & Discussion Questions
Requirement Team Member
Priority
Matter Management What is the process to open a new matter? What is required? Who is responsible?
There is a matter open log (see example from Nancy) that will also cover what is needed to close a matter.
Nancy High
What is the process to close a matter in the system? What is required? Who is responsible?
Mark status “closed” and put a close date on the file. This should be a rule that automatically populates a close date when you change the status.
Bob Medium
Do you ever delete or archive matters? What is the criteria and process?
Certain people should be able to delete and purge. Others should be blocked by a security feature
Erin High
Section Tab No. Document Produced By
Priority
Employment Group 1 Employment open/close
matter field summary sheet
Nancy High
2 Subpoena log Erin Med
Collect tools users currently utilize in a documents binder for reference during implementation.
Category Weight Sub Weight RankPoint Value Comments Rank
Point Value Comments
Matter Management 50Matter Types 20 4 40 3 30Searching & Sorting 20 4 40 3 30Physical File Management 10 4 20 4 20Document Management 10 4 20 3 15Calendar & Docket 15 4 30 3 23Timekeeping 10 4 20 3 15Email 15 4 30 4 30
Subtotal 100Financial Management 50
Invoice Management 35 4 70 3 53Budgeting 25 4 50 4 50Electronic Billing 20 4 40 3 30ERP Interface 20 4 40 3 30
Subtotal 100Total 100 400 325
Software Vendor 1 Software Vendor 2
Evaluating Products
Weighted Product Ranking Grid
“Selling” a System Internally
Do your homework!Compile your data
Current issues Requirements Evaluation criteria Ranking
Cost / Benefit analysis
How long for it to pay for itself?
2•Evaluate the “Now”
3•Document department requirements
4•Evaluate products against requirements
5•Conduct systematic ranking of products
To MANAGEMENT
