Understand the SharePoint Basics
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by Benjamin Niaulin, a SharePoint GEEK SharePoint Understand the BASICS
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An updated version of Understanding the SharePoint basics given at SharePoint Saturday Twin Cities. This covers an introduction to SharePoint Objects and some do's and don'ts when beginning your SharePoint Site.
Transcript of Understand the SharePoint Basics
by Benjamin Niaulin, a SharePoint GEEK
SharePointUnderstand
the
BASICS
twitter.com/bniaulin
ca.linkedin.com/in/bniaulin
en.share-gate.com/blog
Benjamin Niaulin
So what
EXACTLYled you here?
#SPSTC @bniaulin
What if we made Power Users
do all the work?
What’s a SharePoint
SITE?
SITE
Lists
Libraries
SITE TEMPLATES
Does it matter? Any impact?
Why create a new site?
Permissions
Isolate Lists and Libraries
Unique Template Features
Site Features
SITE ≠ PAGE
What’s a SharePoint
SITE COLLECTION?
Site%
Site%
Site% Site%
Site%
Site%
Site%
SharePoint+Groups+|+Database+|+Style+Library+
SITE COLLECTION
Site Collection
Site Collection
Site Collection
Site Collection
Site Collection
LIMITATIONS
XX
Know when to create a SC
Permission LevelsSite Collection Features
Shared Style Library
New Database
SharePoint Groups*
URL (/Sites/ or Explicit)
Recycle Bin
Quotas
Document IDs
What’s a SharePoint
List and Library?
Familiar with Excel? Access? Word?
Lists
Advantage: Column Management & Features
Libraries
Same as Lists but for documents
Lists & Library Templates
It DOES matter which one you
pick. !
Each Template comes with it’s
little functionality
Need to know
Try to apply permissions at the List/Library level and not on every folder or files
!Stay away from folders as much as possible, tag!
!Watch out with free for all versioning
!Metadata Navigation
!Save your list/library as template with or without
the content
What’s a SharePoint
COLUMN
Column Types
When you create a column it is stored in the list/library where
you create it !
Every type of column has it’s use Know when to use the right one
!Views will be created based on
the columns Workflows can be created,
triggered by the right column information
!SharePoint allows for Column
Validation
Centralize & Reuse!If you create columns from your lists/libraries they are stored in them.
And thus, are not reusable. !
I recommend using “Site Columns” whenever possible to be able to reuse them.
!Site Columns are available to subsites – best to create at the root
What’s a SharePoint
PAGE
PAGE
Difference between SITE and Page? !
Difference between .aspx and .docx?
Used to show information to the visitor
Where do documents go in SharePoint?
Wiki Page “Wiki”= Quick Used to quickly create and link content Use [[ !Publishing Page Uses predefined Page Layouts for design Allows Metadata (Columns) in the layout !Web Part Page Only allows for Web Parts on the page Removes the Quicklaunch for a full width page
Think about it!Pages & Views to
show different perspectives
Other SharePoint
THINGS TO KNOW
Web Parts
My 2010 Favs My 2013 Favs
Content Query!!!!!
Content Editor
Data View (Designer)
Filter Web Parts
Content Search*!!
Search Results
Search Results
Content Types
Reusable set of columns used together that defines a type of content in your
organization.
It’s also much more…http://en.share-gate.com/blog/recording-sharepoint-webinar-understand-content-types
http://en.share-gate.com/blog/sharepoint-columns-site-columns-or-content-types
@bniaulin
en.share-gate.com/blog
THANK YOU
Benjamin Niaulin
