UndergraduateStudentHandbook 2013-14 v2.0

8/11/2019 UndergraduateStudentHandbook 2013-14 v2.0

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Undergraduate Student Handbook 2013 14

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MESSAGE FROM VICE CHANCELLOR

Vice Chancellors Message

Welcome to LUMS!

As you begin your journey at the Lahore University of Management Sciences (LUMS) let me be amongstthe first to welcome you. We are excited about having you as part of the LUMS family, and I hope youare too. Like others before you who have embarked on this journey, you will find that LUMS will becomean integral part of who you are not only in the years you spend here, but well beyond that. As importantly,you will also become an integral part of LUMS and will impact the direction that this institution takes.

You join an institution that has a deservedly proud and illustrious history as one of the most prestigiousinstitutions in Pakistan and in our region. Great responsibility and great expectations are already investedin you.

Since its founding in 1985 LUMS has stood for excellence in education, character and high ethicalstandards, and a deep commitment to social and human well-being. We are a dynamic institution defined

by our commitment to the advancement of knowledge, scholarship and world class education. Thisreputation is built on the excellence of our distinguished faculty and their commitment to teaching,research and scholarship and on the dedication of our staff who strive to make this an institution thatrespects policy and where merit and merit alone is the yardstick of all decisions. Moreover, we attract the

best and the brightest students from all regions of Pakistan and from all social and income strata, and we provide them with a challenging, exciting, and nurturing learning environment which is tolerant, andwhich respects differing points of view and perspectives. Our alumni continue to build up our reputationafter graduating from LUMS due to their outstanding professional success and their excellent service tosociety.

LUMS is a complete and growing University where students are offered a well-rounded, holisticeducational experience. The University now consists of the Suleman Dawood School of Business, theMuhstaq Ahmed Gurmani School of Humanities and Social Sciences, and the Syed Babar Ali School ofScience and Engineering. We hope to soon expand with the creation of a separate Law School. Withemphasis on the core disciplines of business, sciences and technology, humanities, social sciences andlaw, we have structured ourselves to address the pressing and complex national and global challengessuch as the economy, energy, social tensions, and the environment. We believe that we have in thiscampus some of the very best people that Pakistan has to offer and we are committed to contribute tomaking Pakistan the best that it can be. We now look towards you to join everyone else at LUMS in thismission.

Through our holistic approach to education we aim to shape the next generation of leaders in science, business, technology, humanities, social sciences and law to serve the country with passion and integrity.You are that generation. Good luck.

Adil Najam

Vice Chancellor


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Academic Calendar 2013-2014

August 9, 2013 Eid-ul-FitrAugust 16-20, 2013 Freshmen Orientation

FALL SEMESTER

August 21, 2013 First Day of ClassesAugust 21 - August 28, 2013 Add/Drop PeriodSeptember 22, 2013 Drop Only DeadlineOctober 5 - 12, 2013 Mid-term Examinations

October 14 - 18, 2013 Eid-ul-Azha HolidaysOctober 16, 2013 Eid-ul-Azha

November 9, 2013 Iqbal Day Holiday November 13, 2013 Ashura Holiday (Class schedule shifted to Dec 4, 2013) November 14, 2013 Ashura Holiday (Class schedule shifted to Dec 5, 2013)December 5, 2013 Last Day of ClassesDecember 6 - 8, 2013 Reading & Review PeriodDecember 9 - 16, 2013 Final ExaminationsDecember 25, 2013 Quaid-e-Azam Day/Christmas HolidayDecember 27, 2013 Final Grades Submission Deadline

December 17, 2013 - January 7, 2014 Semester Break

SPRING SEMESTER

January 8, 2014 First Day of Classes

January 14, 2014 12th Rabi-ul-Awal (Class Schedule shifted to April 24, 2014)January 8 - 15, 2014 Add/Drop PeriodFebruary 5, 2014 Kashmir Day (Class Schedule shifted to April 23, 2014)February 9, 2014 Drop Only DeadlineFebruary 21 - 28, 2014 Midterm ExaminationsMarch 3 - 7, 2014 Mid-Semester BreakApril 24, 2014 Last Day of ClassesApril 25 - 27, 2014 Reading & Review PeriodApril 28 - May 6, 2014 Final ExaminationsMay 1, 2014 Labour Day HolidayMay 7 - 20, 2014 Semester BreakMay 16, 2014 Final Grades Submission Deadline


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SUMMER SEMESTER

May 21, 2014May 21 - 23, 2014

First Day of ClassesAdd/Drop Period

June 7 - 12, 2014 Mid-Term ExaminationSecond Week of June 2014 Convocation 2014June 30, 2014 Ramadan startsJuly 8, 2014 Last day of classesJuly 9 - 11, 2014 Reading & Review PeriodJuly 12 - 18, 2014 Final ExaminationJuly 24, 2014 Final Grades Submission DeadlineJuly 29, 2014 Eid-ul-Fitr

July 28 - August 1, 2014 Eid-ul-Fitr HolidaysJuly 19 - August 19, 2014 End of Academic Year Break


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Vision

To become an internationally acclaimed research University that serves society through excellence ineducation and research.

Mission

LUMS aspires to achieve excellence in national and international leadership throughunparalleled teaching and research, holistic undergraduate education and civic engagement toserve the critical needs of society.

It seeks to accomplish this mission as a unified institution with cutting-edge research, a modernand rigorous curriculum and socially responsible outreach to the nation and region.

Core Values

MeritLUMS adheres to merit as the sole criteria in its decision making. This applies to all aspects of itsoperations, from selection of faculty and staff, to admission and evaluation of students.

Academic FreedomLUMS promotes freedom of thought and association. We believe that sustained hard work provides theunderpinning for the socio-economic development of a nation.

IntegrityWe consider character building to be an integral aspect of our programmes, as learning without personal

integrity will be of little value to the individual and the society.

DiversityLUMS academic programmes help to develop the stamina and diligence essential for success in theincreasingly competitive international environment. Our programmes are structured so that every activityenhances student learning and individual development.

ToleranceIn practice LUMS acknowledges the paramount importance of freedom of expression. This can only beconducted effectively in an atmosphere of open enquiry, mutual tolerance and intellectual freedom.

ExcellenceLUMS is committed to striving for excellence in all its activities. The rigorous programmes offered atLUMS prepare the participants to perform demanding intellectual tasks requiring the capacity to workhard, the ability to think analytically and to solve problems.


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LAHORE UNIVERSITY OF MANAGEMENT SCIENCES

UNDERGRADUATE PROGRAMME POLICIES AND REGULATIONS

ABOUT LUMS _______________________________________________________________________________ 6 HISTORY _________________________________________________________________________________ 7 SCHOOLS AT LUMS _______________________________________________________________________ 8 SulemanDawood School of Business ____________________________________________________________ 8 Mushtaq Ahmad Gurmani School of Humanities and Social Sciences __________________________________ 8 Syed Babar Ali School of Science and Engineering _________________________________________________ 9 Shaikh Ahmad Hassan School of Law ___________________________________________________________ 9

UNDERGRADUATE PROGRAMMEPOLICIES AND REGULATIONS ____________________________ 10 1 Academic Year ___________________________________________________________________________ 10

2 Student Categories ________________________________________________________________________ 10

2.1 BA/BSc (Hons) & BS Programmes _______________________________________________________ 10 2.2 BA-LLB Programme __________________________________________________________________ 10

3 UndergraduateProgramme Policies ___________________________________________________________ 11 3.1 Undergraduate Programme Duration ______________________________________________________ 11 3.2 University Core _______________________________________________________________________ 11 3.3 University Distribution Requirements _____________________________________________________ 11

4 Registrationof Courses _____________________________________________________________________ 13 4.1 Phases of Course Registration ___________________________________________________________ 13 4.2 Add/Drop Period ______________________________________________________________________ 14 4.3 Dropping & Withdrawing from Courses ___________________________________________________ 14 4.4 Regular Student Status and Course Load ___________________________________________________ 15 4.5 Directed Course Work: Courses Requiring Exceptional Method of Registration ____________________ 16 4.6 Courses that require a separate mention ____________________________________________________ 18 4.7 Waiver for Islamic Studies ______________________________________________________________ 18 4.8 Pre-Requisites of Courses _______________________________________________________________ 18 4.9 Cross-listed Courses ___________________________________________________________________ 19 4.10 Repeated Courses ____________________________________________________________________ 19 4.11 Course Audit ________________________________________________________________________ 19 4.12 Course Cancellation __________________________________________________________________ 20

5 Major Declaration/Allocation ________________________________________________________________ 20 5.1 Declaring a Major/Specialization _________________________________________________________ 20 5.2 Declaring a Change in Major / School _____________________________________________________ 21 5.3 Joint major ___________________________________________________________________________ 23 5.4 Double Major ________________________________________________________________________ 23

6 Minor Declaration ________________________________________________________________________ 23 6.1 Rules for Minors ______________________________________________________________________ 24

7 Withdrawals _____________________________________________________________________________ 25 7.1 Voluntary Withdrawal from the Programme ________________________________________________ 25 7.1.1 Voluntary Withdrawal from the Semester _________________________________________________ 25 7.2 Voluntary/Planned Semester Off _________________________________________________________ 26 7.3 Involuntary Withdrawal ________________________________________________________________ 26 7.4 Unauthorized Withdrawal _______________________________________________________________ 27

8 Transfer Students _________________________________________________________________________ 27 9 Credits for Courses Taken at Other Institutions as Visiting Students _________________________________ 27

9.1 Credits for Courses taken at other Institutions under LUMS Exchange Programme __________________ 28 10 Academic Performance ___________________________________________________________________ 28

10.1 Student Evaluation: ___________________________________________________________________ 28 10.2 Grading Policy ______________________________________________________________________ 29 10.3 Grade Review Policy _________________________________________________________________ 32


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10.4 Grade Change Policy _________________________________________________________________ 32 11 Attendance Policy ________________________________________________________________________ 32

11.1 BA/BS/ BSc (Hons) Programmes ________________________________________________________ 32

11.2 BA-LLB Programme (LLB Years I, II, and III) _____________________________________________ 32

12 Examination Policy ______________________________________________________________________ 33 13 Make-up Policy for Graded Instruments ______________________________________________________ 33 14 Make-up Examination ____________________________________________________________________ 34 15 Academic Standing _______________________________________________________________________ 35

15.1 Academic Warning ___________________________________________________________________ 35 15.2 Probation and Separation ______________________________________________________________ 35 15.2.3 Curb on Co-curricular Activities for Students on Probation __________________________________ 37 15.4 Readmission upon Separation ___________________________________________________________ 38 15.5 Readmission Conditions _______________________________________________________________ 39 15.6 After Withdrawal or Separation _________________________________________________________ 39

16 Graduation Requirements __________________________________________________________________ 39 16.1 Graduation Audit Form (GAF) __________________________________________________________ 40 16.2 Other Graduation Clearance Requirements ________________________________________________ 40 16.3 Name on Transcript & Degree __________________________________________________________ 40 16.4 Degree before Convocation (DBC) ______________________________________________________ 41 16.5 Award of Regular Degree on the Convocation Day __________________________________________ 41 16.6 Security Refund______________________________________________________________________ 41

17 Academic Honours at LUMS _______________________________________________________________ 41 17.1 Honours ____________________________________________________________________________ 41 17.2 Medals: ____________________________________________________________________________ 42 17.3 Undergraduate Semester wise/End of the year Academic Recognition ___________________________ 42

18 Code of Conduct _________________________________________________________________________ 42 19 Disciplinary Committee (DC) ______________________________________________________________ 44

19.1 Assignments ________________________________________________________________________ 45 19.2 Unprofessional Conduct _______________________________________________________________ 45 19.2.5 Penalties for Plagiarism ______________________________________________________________ 46 19.3 DC Decision Implementation ___________________________________________________________ 46 19.4 Procedure for Handling Grievances ______________________________________________________ 47

20 Teaching Assistantship ____________________________________________________________________ 47List of Table_______________________________________________________________________________ 12

Table 1: Major-wise University Distribution Requirements _______________________________________ 12 Table 2: Letter Grades and their Numeric Equivalents ___________________________________________ 29 Table 3: Semester GPA calculation __________________________________________________________ 30 Table 4: CGPA Calculation (Semester 1) ______________________________________________________ 31 Table 5: CGPA Calculation (Semester 2) ______________________________________________________ 31 Table 6: Useful Contacts __________________________________________________________________ 148 Table 7: Subject Areas and Course Code Prefix ________________________________________________ 149

List of Figures _____________________________________________________________________________ 36 Figure 1: Probation/Separation Conditions _____________________________________________________ 36

Figure 2: The Role of SPGPA ______________________________________________________________ 37 ADMINISTRATIVE OFFICES, CAMPUS LIFE AND FACILITIES ________________________________ 48 ACADEMIC DEPARTMENTS AND PROGRAMME OUTLINES __________________________________ 72

Disclaimer

The University reserves the right to correct or otherwise change any information without prior notice atits sole discretion. The most updated version is available at Register Office Portal. http://portal.lums.edu.pk/RegistrarOffice > Documents to Download > Student Handbook


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SCHOOLS AT LUMS

Suleman Dawood School of Business

The Suleman Dawood School of Business (SDSB) was the first school to be established at LUMS in1986. To acknowledge the generous support received over the years by the family of the late Mr.SulemanDawood, a prominent entrepreneur and business leader of Pakistan, the business school was named as theSuleman Dawood School of Business (SDSB). The need for a challenging and relevant curriculumsuggested the use of case studies rather than conventional lectures to impart knowledge. This decisionwas supported by close collaboration with Harvard Business School and the University of WesternOntario (UWO), both of which are pioneers in this teaching philosophy.

The Suleman Dawood School of Business (SDSB) offers a four-year BSc (Honours) degree in thefollowing majors:

Accounting and Finance Management Science

Mushtaq Ahmad Gurmani School of Humanities and Social Sciences

Mushtaq Ahmad Gurmani School of Humanities and Social Sciences (MGSHSS) offers the mostinnovative teaching programmes for students. It provides the most invigorating research environment forfaculty in the whole South Asian Region.

MGSHSS comprises of three departments: Humanities & Social Sciences, Economics and Law & Policy.*Department of Law & Policy offers a five-year BA-LLB joint degree recognized by the Pakistan BarCouncil.

MGSHSS offers four-year degree in the following majors.

BSc (Honours)

Economics

Economics and Politics

Anthropology and Sociology

Political Science

BA (Honours)

Humanities

History

English


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In addition to majors MGSHSS also offers Minors in the following disciplines:

Anthropology/Sociology

History

Literature in English

Philosophy

Political Science

Economics

Syed Babar Ali School of Science and Engineering

The LUMS School of Science and Engineering (SBASSE) is the first private research school in Pakistan,

modelled on some of the leading universities of the world, it aims to be a paradigm shift for science andengineering education in the country. Its mission is to produce quality graduates who are technicallycompetent problem solvers and to create knowledge through research on issues of local and globalrelevance.

The SBASSE offers a four-year BS degree in the following areas:

Biology

Chemistry

Computer Science

Electrical Engineering

Mathematics

Physics

In addition to majors SBASSE also offers Minors in the following disciplines:

Biology

Chemistry

Computer Science

Mathematics

Physics

Shaikh Ahmad Hassan School of Law

*University has announced a separate Law school namely Shaikh Ahmad Hassan School of Law(SAHSL). The Law School is currently in its planning phase.


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UNDERGRADUATE PROGRAMMEPOLICIES AND REGULATIONS

All students are subject to the Universitys academic policies and regulations. Students are responsible toensure that they meet the University and degree requirements in addition to meeting the academicdeadlines.

1 Academic Year

The Academic year at LUMS comprises of two regular semesters, the Fall and Spring semesters. Eachsemester is of (16) weeks, comprising of (14) teaching weeks, final examination week and a period forreading and review. The Fall semester begins from mid-August through late December, while the Springsemester is from mid-January through late May.

The Summer Semester is optional and is of 8 weeks in duration, comprising of 7 teaching weeks and oneweek for final examinations. It is a special accelerated semester with twice the contact hours per weekcompared to a regular semester.

2 Student Categories

The students are categorized according to the number of credits earned as follows:

2.1 BA/BSc (Hons) & BS Programmes*

C ATEGORY C REDIT H OURS E ARNED

Freshman 0 30Sophomore 31 60

Junior 61 94Senior 95 130 or above

2.2 BA-LLB Programme*

C ATEGORY C REDIT H OURS E ARNED

Freshman 0 30Sophomore 31 62

1st Year Law 63 942nd Year Law 95 1303rd Year Law 131 162 or above

*For transfer students, the number of credit hours transferred to LUMS is counted towards the credithours completed. This grand total, i.e. the number of credit hours transferred and those completed atLUMS are used in determining the student category.


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3 Undergraduate Programme Policies

Students are required to make/follow a study plan in consultation with their faculty advisors, in order tocomplete their degree and major requirements. The graduation requirements are:

Students in the undergraduate programme need to successfully complete at least 130 credit hours for theBA/BSc (Hons) programme, 130 to 136 credit hours for the BS Programme, and 162 credit hours for theBA-LLB Programme in order to graduate.

Complete all the requirements of at least one major/degree programme.

Complete all LUMS courses satisfying degree requirements with a cumulative grade point average(CGPA) of at least 2.00 or higher.

Be a student in good academic and disciplinary standing and not under any kind of investigation.

3.1 Undergraduate Programme Duration

The normal duration of the BA/BSc (Honours) and BS Programmes is four years. A student can,however, remain enrolled in either of these programmes for a maximum of six consecutive calendar yearsfrom the date of admission to LUMS as a fresh candidate.

The BA-LLB Programme is a 5 year joint degree programme with the first two years common with theother Undergraduate programmes, followed by a 3 years LLB programme. A student can remain enrolledin this programme for a maximum of seven consecutive calendar years from the date of admission to the

programme as a fresh candidate.

3.2 University Core

The University requires all undergraduate students to study below listed courses that constitute theUniversity Core.

SS 100 Writing and Communications [4 Credit Hour]

SS 101 Islamic Studies [2 Credit Hour] (Optional for non-Muslim students)

SS 102 Pakistan Studies [2 Credit Hour]

Freshmen are required to take SS 100 Writing and Communication, University core course in their first

semester i.e. the (Fall) when they join LUMS. They are pre-registered for the course. Students requiringan introductory level remedial course before taking Writing and Communication are pre-registered in azero credit hour Introduction to Writing and Communication course. It is the responsibility of the studentsto complete the remaining two University core courses, Pakistan Studies and Islamic Studies within thefirst two years at LUMS.

3.3 University Distribution Requirements

In addition to the University core, each student is required to complete the University distributionrequirements by taking at least seven courses designated as distribution courses. The distributionrequirements ensure that students gain a wide exposure in addition to training in an academic speciality.


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The distribution courses are classified into two broad categories:University Distribution Courses: In-GroupUniversity Distribution Courses: Out-Group

Each student is required to complete 4 In-Group and 3 Out-Group and distribution courses. Table 1 liststhe In Group and Out Group for all majors at LUMS.

Table 1

Major-wise University Distribution Requirements

SCHOOL M AJORS I N-G ROUP O UT -G ROUP

SDSBACCOUNTING AND FINANCE ECON, LAW,

MGSHSS, SSE

MANAGEMENT SCIENCES ECON, LAW,ACF

HSS, SSE

MGSHSS

ECONOMICS ACF, HSS LAW, SSEECONCOMICS& POLITICAL

SCIENCEACF, HSS (withthe exception of

PoliticalSciencescourses)

LAW, SSE

ANTHROPOLOGY/SOCIOLOGY ECON, LAW ACF/ MGS, SSEPOLITICAL SCIENCE ECON, LAW ACF/ MGS, SSE

HUMANITIES ECON, LAW ACF/ MGS, SSEHISTORY ECON, LAW ACF/ MGS, SSE

LAW LAW HSS, ECON ACF/MGS, SSE

SBASSE

BIOLOGY -* ACF/ MGS, ECON, HSS & LAWCHEMISTRY -* ACF/ MGS ECON, HSS & LAW

ELECTRICAL ENGINEERING -* ACF/ MGS, ECON, HSS & LAWCOMPUTER SCIENCE -* ACF/ MGS, ECON, HSS & LAW

MATHEMATICS -* ACF/ MGS, ECON, HSS & LAWPHYSICS -* ACF/ MGS, ECON, HSS & LAW

Distribution requirements are met by introductory level courses (1XX and 2XX) in a subject area. Anexception is pre-requisites of introductory level courses such as MATH 100 Pre-calculus (which do notcount towards distribution requirements). Additionally 3XX courses without a pre-requisite count towardsthe distribution requirements. Distribution courses are of 3 or 4 Credit hours.

ECON 100, Principles of Economics, counts towards the distribution requirement. For Science andEngineering students as an Out-Group course and for HSS, ACF and Law as an In-Group course.Whereas Math 100, Pre-Calculus does not count towards the distribution requirement but is counted as afree elective.


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ALL Language courses do not count towards distribution requirements. They are graded Pass/Fail. Theydo count as Free Elective courses towards degree requirement.

* The SBASSE Core requirements adequately cover the University In-Group requirement for Science andEngineering (SE) students. SBASSE students are required to complete their Out-Group distributionrequirements only.

As a general principle students cannot count a single course towards more than one requirement.

4 Registration of Courses

Semester Registration/Enrolment is the implementation of the Course Memo. Course Memo, lists thecourses offered by the respective departments in a semester. It also carries the information regardingcourse capacities and student major/category wise priorities with their respective allocated sub-capacities.These capacities /sub-capacities are set while keeping in view the respective major core/elective course(s)requirement in addition to providing enough space to students for the completion of their University widedistribution requirements. Students can view course outlines at suraj.lums.edu.pk/~ro . Course outlineswill enable students to understand the requirements of courses offered in a semester.

Students submit the Course Evaluation(s) on Zambeel at the end of the semester, prior to the finalexamination week. Once the course final grades are visible to the students, the evaluations are visible inthe instructor Zambeel self-service.

The University also provides information on course evaluations of previous offerings. The evaluations areavailable on http://portal.lums.edu.pk/registraroffice .

4.1 Phases of Course Registration

The course registration process is done in three phases, namely Pre-Registration Phase , First registrationPhase and Second Registration Phase . The Registrar Office publishes the semester course registrationdeadlines for the Academic year and lists details of the process and the respective closure dates for each

phase.

Pre-Registration Phase: enrollment in Core Courses for a major as specified by thedepartment/school

First Registration Phase: enrollment in courses up to 12 credit hours

Second Registration Phase: enrollment in remaining semester credits within 12-20 range

Semester enrollment is finalized according to the capacities and priorities defined by the respectivedepartments/schools in the Course Memo. Students are pre-registered in the core courses as specified bythe respective departments/schools. The students choose their elective courses in the announcedregistration periods for the first and second phases of enrollment. During first and second Phases ofsemester enrollment students opt for their required courses through their Zambeel self-service (detailslater).


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Please note : in order to have access to self-service in Zambeel and for enrolling for courses, students arerequired to clear their tuition fee and other dues (as communicated by the LUMS Accounts and Financedepartment) prior to the semester registration process. If a HOLD is placed on their records due to non-

payment of dues, they will not be eligible for pre-registration phase and will not be able to register forcourses through their Zambeel self-service in phases I and II of enrollment.

Students register for courses online through the campus management system Zambeel self-service:https://zambeel.lums.edu.pk , before the commencement of the semester, according to the scheduleannounced by the Registrar Office.

Course enrollment process is as follows: Courses are available for registration on Zambeel . Students register for courses through their Zambeel self-service Departments/Schools specify the student categories, majors and priorities for course enrollment,

in the Course memo Course enrollment caps are also provided by the respective Departments/Schools Students lagging behind their peers for any reason should not expect any special allowance in

registering for courses

4.2 Add/Drop Period

In regular semesters, students may Add/Drop courses in the first seven calendar days of the semester. TheAdd/Drop period for the Summer Semester is the first three calendar days of the semester.

After the Add/Drop period, students are not allowed to Add, but may drop courses until the Drop fromcourse(s) deadline, specified in the Academic calendar. There is no drop only period for the Summersemester.

Pre-registered courses of the structured programme cannot be dropped. These courses are enrolledaccording to the information provided by the respective departments/Schools.

Students must ensure from their Zambeel self-service within ADD/DROP period that they have beensuccessfully enrolled in the courses that they intended to register and have dropped any that they hadtaken as backup.

It is the responsibility of the student to drop any course(s) that s/he may have registered as a backup.

Refer to the fee card for the detail of terms and conditions and information on refunds.

4.3 Dropping & Withdrawing from Courses

After the Add/Drop period (first seven days of the regular semester) students are not allowed to Add, butmay Drop course(s) until the Drop from course(s) deadline as defined in the Academic calendar.

Courses dropped within the ADD/DROP period and DROP only deadline do not appear on the transcript.


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Course rosters validating the students enrolled in the courses are communicated to the respectiveDepartments/Schools at the end of the ADD/DROP and DROP only periods.

Students cannot go below the minimum load requirement of 12 credit hours (detail in next section) in aregular semester while dropping and withdrawing from course(s).

After the expiry of course drop deadline, students cannot drop but may withdraw from course(s) till theend of the seventh week of a regular semester before the midterm week, as announced in the Academiccalendar. In the summer semester students can withdraw from courses till the end of the third week beforethe midterm week, as announced in the Academic calendar.

Students withdrawing from a course will be assigned a W grade in that course. The course will notcontribute towards the credit hours completed or the CGPA of the student. The fee for a withdrawn coursewill be charged as per University policy.

Please note that within the duration of the undergraduate programme a student can withdraw from amaximum of 6 courses with the W on transcript as per defined policy.

The W grade will be visible on the students transcript and will not be removed even if the studentsuccessfully completes the course subsequently.

After the course Withdrawal deadline as announced in the Academic Calendar, students do not have theoption to discontinue the course. Course discontinuation will result in a failing grade/a grade assignedaccording to the percentage of course instruments attempted. This grade will be visible on the transcriptand will affect the CGPA.

4.4 Regular Student Status and Course Load

All undergraduate students can enroll between 12-20 semester credit hours in a regular semester. TheUniversity fee is charged on the credit hour basis and is capped at 12 credit hours. Students are required totake a minimum of 12 credit hours to maintain their regular/active student status. It is the responsibility ofthe student to maintain this status and stay active in the system. Students who take more than 12 credithours gain the benefit of the flat fee structure and can take up to 8 additional credit hours (without payingfor these extra credits) till the maximum of 20 credit hours.

Students in consultation of their faculty advisors are required to develop a plan of study in order tocomplete the graduation requirements in 8 regular semesters. If a student enrolls in 15 to 17 semestercredit hours each semester s/he will be able to complete the requirements for graduation in 8 regularsemesters. Students should plan to take their courses in a manner that they can graduate in 4 years, bytaking courses in regular semesters without relying on courses in the summer semester. This prevents asituation in which students need to take courses over and above the permissible limit in order to graduatewith the class. Students who end up in this situation will not necessarily be given permission or begranted priority for registering in courses.

However, in extreme cases (physical/psychological disability), on the recommendation of the Office ofStudent Affairs, the Registrar may allow a student to take less than 12 credit hours in one or moresemesters. The decision is taken on a case to case basis. Similarly, graduating students requiring less than


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If it is a 6 credit hour Sproj, then it is split as Sproj 1 and Sproj 2, with the respective assignedcodes. It is 3+3 credits over two semesters. Exceptionally depending on rigor involved, it can be4+4, to be completed in two semesters

If a Sproj is spread across two semesters then it is evaluated once completed and the assignedgrade is uploaded for Sproj 1 and 2

Sproj group members range from 4-8 depending upon the complexity and workload approved bythe respective department/school

Depending on the programme structure, senior project can be mandatory or optional. In case of optional Sproj, if the student chooses a senior project with major area of study relevant

to his/her declared major, it is counted towards the respective major elective requirement. If thestudent chooses a SPROJ with major area of study different from his/her declared major, it iscounted towards free elective requirement

The Sproj prefix for registration is according to the area of study If a group of students choose a Sproj area different from their declared major, then they need to

include at least one member in the group with declared major relevant to the Sproj chosen area.For example if students majoring in Economics wish to do a Sproj in ACF, then at least onegroup member should be an ACF major. Such senior projects are registered after co-supervisorsfrom both departments are decided and the project(s) are approved by the respective Heads ofdepartment

4.5.2 Independent Study

A student who has attained Senior status can register for an Independent study of at most 2 credithours in a semester only in case there is no regular course available to fulfill the unit or arearequirements

Students can take a maximum of 4 Independent Study credit hours towards the completion oftheir Bachelors degree graduation requirements during their 4 year academic career.

Independent study can be done only individually and not in a group Independent study is graded Pass/Fail

4.5.3 Directed Research Project

A student who has attained Junior/Senior status can register for a directed research project of atmost 2 credit hours in a semester

Students can take a maximum of 4 directed research project credit hours towards the completionof their Bachelors degree graduation requirements during their 4 year academic career

Directed Research Project can be done individually or in a group of maximum 5 members. Directed Research Project is graded Pass/Fail

4.5.4 Internship

ACF Audit Internship is a mandatory degree requirement for all ACF students It is graded Pass/Fail Students earn four semester credit hours on successful completion of the internship


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4.6 Courses that require a separate mention

Following courses have different Grading/Evaluation criteria.

4.6.1 Remedial Course in Writing and Communication

The University, following its process may require certain students to improve their Englishcomprehension and communication skills by taking a remedial course SS 100A Introduction to Writingand Communication (IWC) . The following rules apply in this case:

Students requiring IWC will be pre enrolled in this course in their first Fall semester IWC is a zero credit hour course. Students are advised to plan their semester workload such that

they are well able to focus on this remedial course It is graded Pass/Fail

Students who fail this remedial course in Fall are required to retake it in Spring the next time it isoffered. In case of a second failure, the students are required to take IWC in next Fall a third time

A third failure will result in the students separation from the programme Students who pass SS 100A are eligible to take SS 100 in the next semester

4.6.2 Language Courses

TheUniversity offers a large number of language courses. The following rules apply in the case oflanguage courses:

Language courses are offered with LANG prefix

They are graded Pass/Fail Language courses do not count towards the distribution requirements They count as Free Elective courses towards the degree requirements

Note: Passing a course adds to the earned credits with no effect on CGPA. While Failing a courseresults in zero credit AND proportionate decrease in the CGPA.

4.7 Waiver for Islamic Studies

Non-Muslim students are exempt from taking Islamic Studies which is a core course for all undergraduate programmes. These students can take the course(s) approved as a substitute.

4.8 Pre-Requisites of Courses

All pre-requisite requirements for a course must be met before signing up for the course. The registrationsystem recognizes whether the pre-requisite course is taken or not. However, students who take coursesfor which they have failed the pre-requisites do so at their own risk. If a course and its pre-requisitecourse are offered in consecutive semester and the result of the pre-requisite has not been declared at thetime of registration, students must themselves make a judgment call regarding their proficiency in takingthe subsequent course.


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4.9 Cross-listed Courses

Some courses are listed in more than one subject area with separate course codes for the relevant areas. Astudent may register for the course with only one prefix and the course will count towards the chosen areafor the duration of the programme. Chosen course code will not be changed in Zambeel after theAdd/Drop period. Students should carefully select the correct prefix while registering in cross-listedcourses. Cross-listed courses cannot be re-labeled with a different prefix on the transcript at a later time.

4.10 Repeated Courses

Students may repeat courses previously taken, but the grade of the first attempt remains on the transcriptand both grades are included in the term and cumulative grade point average (CGPA) calculations.According to University policy all course grades count towards the CGPA.

The following policy holds regarding repeating core courses:

Students who receive an F grade in a core course must repeat that course as a graduationrequirement. Students must repeat a core course in the next two offerings. For instance, if acourse is offered in the Fall semester and is later offered in the Spring semester and again in theFall semester of the next year, then the course must be repeated either in the Spring semester or inthe Fall semester of the next year this would be the last opportunity to repeat the course.

If the course is capped at the time of the second offering and the student is unable to register forthe course, s/he must generate a ticket online at https:// [email protected] and request to

be given priority for the course

If the second offering of the required course is in the Summer semester, then it is not treated as asecond offering for a student who is not registered for Summer semester. However, if the studentis registered in the summer semester and is enrolled in the particular course, then it is treated asthe second offering

A student has a maximum of two attempts to clear an F grade in a core course. Students unable tomeet this requirement are separated from the Programme

Students who repeat a core course in the first offering may be allowed to withdraw from thecourse. However, this will be considered as an attempt and they will have only one more chanceat attempting the course in the next immediate offering

Students have the option to repeat Elective courses. Grades of both attempts count in the CGPAcalculation, while the course is counted once towards successfully completed credit hours.

All courses will show on the transcript and will count towards the CGPA, students do not havethe option of replacing grades for repeated courses

4.11 Course Audit

Auditing implies that students are allowed to sit through classes but may not participate actively in classdiscussions, assignments and may not even take midterm and/or final examinations. No grade would beassigned to the student.

Audited courses do not appear on the transcript


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There is no separate University certificate for course audit In order to audit the course, students must apply to the Registrar Office on the prescribed form.

Permission is granted on first come first serve basis depending upon the availability of seats Certain courses may be closed for auditing on the request of the instructor The course(s) taken for auditing may be over and above the allowed workload for a semester If a student wishes to audit a course beyond his/her maximum permissible semester quota of 20

credit hours, then s/he has to pay 20% of the tuition fee for each extra credit hour There is no fee refund for audit courses Students may audit courses in a semester even if they have taken the semester off. Students will

pay the applicable fee in such cases. Courses offered in Summer semester are not open for auditStudents cannot audit courses if they have been separated from the University and awaitreadmission

Students may take the course as a regular course after auditing it in a previous semester. Auditing a course does not merit availing any University facility. Such students will not be

provided hostel accommodation.

4.12 Course Cancellation The Registrar Office following the University guidelines may cancel the courses offered in a semester.This decision may be taken at any time during initial course registration and ADD/DROP period.

5 Major Declaration/Allocation

Students are required to declare their major at the end of the freshman year. This is an indication that theyhave spent a year at the University in their allocated school/programme and wish to continue as such forthe rest of their stay at LUMS. This process begins at the end of Freshman year and is completed by theend of Sophomore year, based on the individual rule(s)/requirement(s) defined by the respectiveschool/programme. The allocation of major decision is communicated to the students by the RegistrarOffice after ensuring that student has completed the requirements of that major.

5.1 Declaring a Major/Specialization

Students declare their preferences for a major through an online major declaration application in Zambeel .Students declare their preferences after having attempted at least 30 credit hours.

The allocation of a major is based on the students cumulative grade point average (CGPA) at the end ofthe Spring semester of the freshman year, available space and the fulfillment of any other requirement(s)laid down by the respective departments. Summer semester CGPA is not included in major allocation.

If the number of earned credit hours is less than 30 at the end of Spring semester, then every credit hourless than 30 is given a numeric equivalent of zero in the calculation of CGPA, in order to ascertain amodified CGPA on the basis of which a major is allocated.

5.1.1 SBASSE Freshmen Major Declaration

SBASSE, freshmen apply online through Zambeel for a choice of major. Students whose cumulative GPAat the end of the freshman year is less than 2.0 in a specific group of subjects designated by a department


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for major declaration may at the discretion of the department be refused permission to select that major.The department wise requirements for SBASSE major allocation are as follows:

Biology Major: CGPA of 2.0 or better in Biology and Chemistry courses Chemistry: CGPA of 2.0 or better in all subjects and a minimum C grade in Chemistry Computer Science: CGPA of at least 2.0 in MATH 101, MATH 120, PHY 101, PHY 104 and CS

100 Electrical Engineering: CGPA of 2.0 or better in the following subjects: MATH 101, MATH

120, PHY 101, PHY 104 and CS 100 Physics: CGPA of 2.0 or better in the following subjects: MATH 101, MATH 120, PHY 101 and

PHY 104 Mathematics: An average B or better in MATH 101 and MATH 120

Once freshmen have been assigned a major they are re-assigned advisors in their majors. Major relevantAcademic advisors are better suited to guide them in their subsequent studies, formulate a step wisecourse plan and help them choose a career. The approval of these advisors must be obtained forappropriate course registration in the following year.

5.1.2 SDSB Freshmen Major Declaration

SDSB freshmen as per University policy are required to declare their major through their Zambeel self-service at the end of the first academic year at LUMS. This is considered a soft declaration. The studentshave the option to re-think and switch between Accounting and Finance or Management Sciences withinSDSB at the end of Sophomore year as well.

5.1.3 MGSHSS Freshmen Major Declaration

MGSHSS freshmen select preferences for major declaration online through Zambeel self-service at theend of the Freshman year at LUMS. Depending on the availability of space and cutoff CGPA, thestudent(s) are allocated a major satisfying the defined eligibility criterion.

5.1.4 SAHSL Freshmen Major Declaration

SAHSL freshmen are admitted to the Law programme as Law majors from day one at LUMS. The Lawstudents re-declare their major as Law, according to the University practice, online through their Zambeel

self-service at the end of the freshman year. In case Law student(s) wish to change theirschool/programme at the end of the freshman year, the availability of space and cutoff CGPA criterion inaddition to rule(s)/requirement(s) defined by the prospective school/major apply. Student(s) wishing totransfer to Law need to take Law 101 and Law 102 before applying for a transfer.

5.2 Declaring a Change in Major / School

Freshmen and sophomores may apply for change in their major/school at the end of the Academic yearafter due consultation with the Faculty advisor. Freshmen can apply for the change simultaneously withmajor declaration through Zambeel self-service. Sophomores and selectively juniors need to submit the


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Major Change/ Inter- School transfer form available at the Registrar Office Portalhttp://portal.lums.edu.pk/RegistrarOffice with the following documents:

Unofficial Transcript Reason for change of Major/School Semester by Semester Plan to complete graduation requirements prepared in consultation with the

respective departmental coordinator and Faculty advisor Students undertaking of financial implications in case of non-completion of the degree

requirements within eight regular semesters taking full responsibility of the fee payment for theadditional semesters required

Parent/Guardians undertaking of financial implications Parent/Guardians NIC copy.

The decision regarding acceptance in the major/programme is finalized on the basis of availability ofspace, students CGPA and the fulfillment of departmental requirements. Incomplete forms will not beentertained.

Students wishing to apply to BA-LLB programme must plan to take the two pre-law courses during theirfirst 2 years at LUMS. Students who wish to transfer from the BA-LLB programme may only apply fortransferring out of LAW in the spring semester of their second year.

In case of Inter-School/Inter-Programme transfer following policy applies to batches 2013-2015, exceptfor a transfer to or from SBASSE

"All grades count in the CGPA, the Roll Number is changed according to the programmerequirement and there is no CGPA reset"

In case of transfer to or from SBASSE for the batches 2013-2015

"All pass grades D and above are transferred as credits, the Roll Number is changed accordingto the programme requirement and the CGPA is reset"

In case of Inter-School/Inter-Programme transfer across all schools/majors from the batch of 2016onwards:

"All grades count in the CGPA, the Roll Number is changed according to the programme

requirement and there is no CGPA reset"

5.2.1 Change in School/Major

Subsequent to the major declaration/allocation and school/major change (if applicable) at the endof the freshman year or as defined by the respective school, school/major change is allowed onlyonce during the remaining tenure of the degree programme

Sophomores and selectively juniors (seniors are not eligible to apply) can apply for thissubsequent change at the end of the academic year


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15. Minor will be a look back option at the time of graduation. Students will not be given preferencein course enrollment on the basis of their Minor requirements.

16. Minor is a look back option and is declared at the time of Graduation by submitting the MinorForm along with Graduation Audit Form.

MGSHSS and SBASSE, as well as individual departments within these schools, have additionalrequirements for the Minor and students intending to pursue a minor will have to ensure that theyacquaint themselves with these.

7 Withdrawals

Withdrawal is broadly categorised as Withdrawal from the Programme resulting in culmination of LUMS active student status

Withdrawal from the semester resulting in de-activation of LUMS active student status for thatsemesterFor all below mentioned cases the University charges / refund will be settled according to the definedUniversity policy.

7.1 Voluntary Withdrawal from the Programme

Students may withdraw voluntarily from the University at any time during the semester. Students wishingto withdraw must inform their faculty advisor in person and give a written notification on the approvedRO form http://portal.lums.edu.pk/RegistrarOffice , citing reasons to the Registrar Office. RO willnotify other offices of the University as necessary. On processing of the Voluntary withdrawal request the

student status is deactivated and s/he is no more deemed a regular LUMS student.

A student who withdraws from the programme is eligible to apply afresh or as a transfer student.

7.1.1 Voluntary Withdrawal from the Semester

In extreme emergencies students can voluntarily withdraw from a semester. A student can apply forwithdrawal from a semester only on medical grounds or due to emergencies beyond control. Studentsshould fill out the requisite form available at http://portal.lums.edu.pk/RegistrarOffice and support itwith proper documentation/medical certificate before submitting it to the Office of Student Affairs forverification. These documents will be verified by the University.

Withdrawing from all courses in a semester is not equivalent to taking a semester off. Students have tocomplete all relevant documentation and obtain clearance from the Registrar office. If the documentation

provided is based on misrepresentation, it will be treated as a serious disciplinary matter and the studentcan be separated from the programme

Students on probation who are allowed to withdraw from a semester can resume their studies in thefollowing semester with their probationary status unchanged.

Freshmen are not allowed to withdraw from their first semester.


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7.2 Voluntary/Planned Semester Off

Students may plan and take a semester off by applying to the Registrar Office on the requisite formavailable at http://portal.lums.edu.pk/RegistrarOffice at least two months prior to the start of classes.In case of no written intimation, the student will be treated as if he or she has withdrawn from the

programme and his or her admission will stand cancelled.

Dropping all courses does not mean that a student has opted for a semester off . The Registrar Office hasto be informed by submitting the appropriate forms in writing for the semester off to come into effect.

The probationary status of a student remains the same on re-joining LUMS after taking a semester off.

Taking a semester off may result in delay in graduation up to a year or even more.

In case of structured programmes, taking a semester off is highly discouraged.

Summer Semester is optional; students do not need to inform the Registrar Office in case they do notwish to register for the summer semester.

Freshmen are not allowed to take their first semester off.

7.3 Involuntary Withdrawal

In extreme cases the University may insist on a students Involuntary Withdrawal, if according to the judgment of the University officials, the student:

1. Poses a threat to the lives or safety of him/herself or other members of the LUMS community

2. Has a medical/psychological condition or demonstrates behaviour that seriously interferes withhis/her education and that of the members of the LUMS community

The Involuntary Withdrawal process will be initiated after thorough verification by the Faculty advisor,Student counsellor and other relevant University officials.

Depending on the severity of the threat, a students Involuntary Withdrawal is categorized as:

7.3.1 Involuntary withdrawal from the programme

On processing of the Involuntary withdrawal request the student status is deactivated and s/he is no moredeemed a regular LUMS student.

7.3.2 Involuntary withdrawal from the semester

In cases where it is judged that the student will be able to recover/cope, the student is allowed a specified break, on the condition that s/he will provide documentation of treatment before being considered for re- joining.

The students are required to have a clearance interview with the Head of student affairs and studentcounsellor.

The degree completion time criterion is not relaxed and an academic plan approved by the studentsFaculty advisor must also be attached with the petition for resumption of studies.


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Above mentioned requirements are verified by the Office of Student Affairs, and on its recommendationthe Registrar Office may allow the student to resume studies.

7.4 Unauthorized Withdrawal

Students who leave the University without prior permission to withdraw are considered to have resignedand their admission will stand cancelled.

8 Transfer Students

The following policy holds for students transferring from other recognized institutions to LUMS:

Of the total graduation requirement of 130 credit hours, at least 72 credit hours must becompleted at LUMS.

If credit is given for courses taken at other educational institutions, then credit hours for thesecourses are counted towards the graduation requirement as well as major and/or minorrequirements. A maximum of 58 credit hours can be transferred but the grades obtained in thecompletion of these credit hours are not used in the computation of the CGPA at LUMS.

Like other undergraduate students at LUMS, transfer students must graduate within a maximumof six consecutive calendar years from the date of admission. This duration will be reduced byone calendar year for every 30 credit hours transferred to LUMS.

The number of credit hours transferred and those completed at LUMS will be used to determinestudent category.

The courses and their credits will only be transferred after prior approval of the concerned

department and the Registrar, subject to satisfying the University defined guidelines. Theseinclude among others:o Prior approval from the Registrar Officeo Course outline/content matching equivalent course at LUMSo Class room contact hourso Assignment rigor

Only courses with B and above grade will be transferred. The credits of these courses will beincluded in the completed credits whereas the course grades will not be shown on the transcript.

The maximum number of the credits that can be transferred in one semester is equal to the creditswhich a student is allowed to take in a semester at LUMS.

9 Credits for Courses Taken at Other Institutions as Visiting Students

After prior approval and meeting other University requirements students may take courses at otherinstitutions as visiting students. Credits for these courses will be transferred to LUMS and such creditswill count towards the degree requirements. To ensure that students get credit for courses taken at otherinstitutions they must get prior permission from the Head of the Department and the Registrar on the ROapproved form: http://portal.lums.edu.pk/RegistrarOffice . Students are required to submit detailedcourse outline(s) of all such courses to RO for prior approval.


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9.1 Credits for Courses taken at other Institutions under LUMS Exchange Programme

Exchange programmes provide an opportunity for LUMS students to study abroad and for foreignstudents to study at LUMS.

Office of Student Affairs at LUMS manages student exchange programmes across renowned universitiesthroughout the world. Information is announced to the student body at LUMS and they are encouraged toapply for the exchange programmes. Selected students may also be provided with scholarships for theirstudy programme. Student exchange programmes have been very successful in the past and increasingnumber of students applies for exchange programmes.

The students selected for the exchange programmes are required to confirm the transferable courses fromthe Registrar Office , subject to below defined University criteria on the approved form, available athttp://portal.lums.edu.pk/RegistrarOffice before proceeding on the exchange programme.

Course outline/content matching equivalent course at LUMS Class room contact hours Assignment rigor

On successful completion of the exchange programme students can apply for credit transfer through theRegistrar Office.

Please note while on visiting/exchange programme(s) LUMS students cannot take University corecourses and major core courses at the host University. Students can only take elective courses at the host

University.

10 Academic Performance

Academic programme and course policies are communicated to the students through courseoutlines.Course grades are visible to the students in their Zambeel self-service once they are finalized bythe course instructor and then are posted in Zambeel by the Registrar Office.

Grading of courses follows the below rules.

10.1 Student Evaluation:

Students are formally evaluated by the faculty through appropriate instruments as specified in the courseoutline and used in course grading. These may typically include but are not limited to the following:

Quizzes Assignments Projects Class Participation Examinations

The instructor informs students about the weights assigned to the instruments for grading student performance in the course as part of the course outline.


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Table 4CGPA Calculation ( Semester 1 )

C OURSEST AKEN

L ETTERG RADE

NUMERIC E QUIVALENT

C OURSEC REDITHOURS

G RADEP OINTS

Course 1

Course 2

Course 3

Course 4

Course 5

A

B+

F

W

C+

4.0

3.3

0.0

-

2.3

4

4

3

3

4

16.0

13.2

0.0

-

9.2

T OTAL 15 38.4

In the above example student has a semester GPA of 2.56 at the end of Semester 1. The student hasattempted 15 course credit hours and successfully completed 12 credit hours. The student failed in course3 in Semester 1.

Table 5CGPA Calculation ( Semester 2)

COURSES

T AKEN LETTER

G RADE NUMERIC

E QUIVALENT COURSE

C REDITHOURS

GRADE

P OINTS

Course 6

Course 7

Course 8

Course 3

A

B-

B+

C+

4.0

2.7

3.3

2.3

3

4

3

3

12.0

10.8

9.9

6.9

T OTAL 13 39.6


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10.3 Grade Review Policy

There may be instances when a student believes that there is a discrepancy in his/her final grade.

If a student wishes to dispute a grade, s/he needs to contact the course Instructor. If the Instructor does notagree, the student may appeal to the Department Head and then to the Dean of the School within twoweeks after the final grade is visible in his/her Zambeel self-service.

Review of Grade plea is acceptable only in case of computational error.

10.4 Grade Change Policy

In Grade review process, if the students request is justified and change in grade is required then only the

instructor of the course can file a grade change petition form to the Registrar Office within the deadlinegiven in the Grade Change Petition Form available at the Registrar Office Portalhttp://portal.lums.edu.pk/RegistrarOffice . Department staff /TA cannot sign in lieu of the instructor.Approval of the HOD and Dean is mandatory for the grade change to come into effect.

In case the instructor is no longer with LUMS, Department chair is authorized to review the grade changerequest.

11 Attendance Policy

11.1 BA/BS/ BSc (Hons) Programmes

Students are expected to attend all classes to take full advantage of the learning opportunities and also toavoid missing surprise quizzes, which will affect their grade in that course. Some instructors requireattendance to be mandatory and have substantial grade reduction associated with absences as given in thecourse outlines.

11.2 BA-LLB Programme (LLB Years I, II, and III)

In the BA-LLB programme attendance is mandatory. Student who misses up to four classes without alegitimate excuse, either through prior notification to the teacher or in exceptional cases - formallycommunicated ex post facto, will face the penalty of a reduction of one letter grade from his/her eventual

overall letter grade. Furthermore anyone who is ten minutes late for a class will be marked absent unlesss/he has a legitimate excuse communicated through prior notification to the teacher or in exceptionalcases, formally communicated ex post facto. The faculty will have autonomy to penalize or excusestudents who leave half-way through class/during break without a formally notified legitimate excuse.


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12 Examination Policy

Allocation of auditoriums for conduction of examination is done by the Registrar Office. Normally themid-term and final examinations follow the regular class meeting pattern. Students are strongly advisedto take courses keeping this in mind. Large classes and courses requiring combined examinations arenormally planned on the weekends or the late evening time slot during weekdays. Students are requiredto take examinations as scheduled. For missed exams, refer to the Section on Make-Up Examinations.

Following additional policies relate to the conduction of examination at LUMS: During an examination, a student may not leave the auditorium without the permission of the

invigilator. If allowed, only one person can go out of the room at a time. No question papers and answer books are to be taken out of the examination room during the

examination.

All Students are required to bring their LUMS Student Smart Card for the examination. Theinvigilator and/or Instructor reserve the right to check the ID of the students.

Mobile phones and other communication devices are not allowed in the exam venue. Duration of an exam is determined by the instructor and no extension in the time will be given

unless allowed by him. Students are not allowed to enter the examination room if they are late by more than 30 minutes

and no extra time is granted. Students may not leave the auditorium till 45 minutes of the exam time has elapsed. In case of natural/medical emergencies, students may be allowed to leave the examination room

accompanied by one of the invigilators.

13 Make-up Policy for Graded Instruments

Make-up for missed course graded instruments is defined in the course outline. Accepting the request ofsuch missed instruments is at the discretion of the instructor. Students, or someone on their behalf, mustsubmit an application to the instructor along with other required documents within three working days ofmissing a graded instrument. The range of possible remedies include assigning average grade based onother instruments, allowing a retake of the instrument or deny the petition and assign a zero score for thatinstrument. In the case of instrument with multiple sub instruments, such as quizzes, the instructor maydrop the score under best (N-1) policy.

Instructors may have a mandatory attendance policy (with a penalty for missing classes/ quizzes)announced as part of the course outline. The course outline can specify the maximum number of petitionsfor extra-curricular activities that are allowed in a course and the penalty for missing a class.Furthermore, the course outline may state that a student will not be eligible for an exam if s/he has notattended a certain number of classes.

Average score is not awarded for quizzes that are missed due to late enrolment in course(s).


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14 Make-up Examination

An instrument/sub-instrument of a course with greater than 10% weight is considered an exam. Absencefrom examinations is permissible only in extreme situations beyond the control of the student. Theseinclude medical reasons and death in the immediate family. Under certain conditions, extracurricularactivities (where the student is officially representing LUMS) and for visa cases (for higher studies)student may get prior approval to miss an examination. Below stated policies are applicable for make-upexaminations.

Private arrangement for make-up examination between a student and an instructor are not allowed.

Request for scheduling a make-up exam must be made by the student or someone on his/her behalf.Make-up Exam Petition form must be submitted to the Office of Student Affairs(OSA) along with therequired documents, either before or within three working days of the exam. The petition will be

processed by the OSA and the student will be notified of the decision within a week.

A petition may either be accepted or declined. The acceptance or rejection of the petition rests with the faculty who will notify the OSA to inform the student regarding retake, assigning an average score or noexam. Faculty also has the right to impose a 20% grade reduction.

If the petition is accepted, a makeup exam will be scheduled within two weeks of the original exam with amaximum extension of another two weeks. This will be coordinated by the OSA.

If a petition is rejected due to inadequate documentation/reasons for missing an exam, OSA informs theinstructor. The instructor may still decide to take a makeup exam. In this case marks for the instrumentwill be subject to a mandatory 20% grade reduction. This makeup exam must be coordinated with the

OSA within two weeks of the original exam with a maximum extension of another two weeks.

Students who miss a scheduled make-up exam will not be given a second chance.

14.1 Medical Cases

The student must consult the LUMS doctor. If the LUMS doctor certifies that the students illness isserious enough for him/her to miss the exam, a make-up exam petition should be filed with the OSAwithin three days of the exam date.

14.2 Death in the immediate Family

In the unfortunate event of a death in the immediate family like parents, siblings, grandparents, studentsshould file a makeup exam petition with the OSA within a week of the demise. The OSA will verify theevidence and will inform the student regarding the decision.

14.3 Extracurricular activities

If a student is to participate in an event which is considered prestigious by the University, the patrons ofthe relevant societies/clubs should try to negotiate a date for the event with the event organizers that doesnot conflict with the midterm/final exam schedule. If the negotiations fail, the discretion to allow/disallowthe students to participate in the event and agree/disagree for a makeup examination lies with the faculty.


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14.4 Visa Cases

Students, who have applied for a study visa and have been called for an interview on the date of an exam,will be allowed a makeup exam without grade reduction. Such students should submit completesupporting documents to the OSA within three days of the interview. Cases for all visas other than studyvisas will be declined.

14.5 Other Emergencies

For other emergencies, the student will apply to the OSA for relevant document verification either prior toor within three working days of the exam.

15 Academic Standing

Students are required to maintain good academic performance during their study duration. To remain ingood academic standing, students are required to maintain a minimum CGPA of 2.0 at the end of eachregular semester.

15.1 Academic Warning

Academic Warning (unlike probation which is based on CGPA) is based on the Semester GPA and awarning letter will be issued. Academic warning letter(s) indicate that students must seriously focus ontheir studies as they run the risk of being put on probation if they do not improve their academic

performance. Warning letters are issued:

If Semester GPA in any semester falls below 2.00, regardless of the CGPA If CGPA is below 2.50

15.2 Probation and Separation

Students have to perform well to remain in good academic standing. Academic performance of a studentis closely monitored by the Office of the Registrar especially during his/her warning and probation period.Students who fail to demonstrate a marked improvement in their academic performance while on

probation are separated from their respective academic programmes. Students may go on probationwithout receiving an academic warning beforehand. A student will be placed on academic probationwhen:

If the CGPA falls below 2.0 at the end of any regular semester The student is placed on academic probation in the next regular semester (not counting Summer

semester). If CGPA of the student is below 2.0 for two consecutive semesters (Fall and Spring), then s/he

will be separated from the programme. If academic performance of a student improves and CGPA is equal to or above 2.0 then the

student regains good academic status.


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The Probation and Separation conditions are summarized in the following Figure 1. In the diagram, timeis indicated by an arrow from left to right. The labelled boxes represent semesters and the dotted linesfollowing the boxes represent the conditions at those instances in time i.e. after the end of a regularsemester.

Figure 1

Probation/Separation Conditions

15.2.1 Probation/Separation Conditions for Freshmen

In case of freshmen if the CGPA falls below 2.00 at the end of the fall semester (first semester afteradmission), the student is placed on probation in the next regular semester, i.e. Spring semester.

After the Spring semester, if CGPA remains below 2.00 then the student is separated from the academic programme with immediate effect. Freshmen separated from the programme due to academic reasons donot have the option to apply for readmission.

Please recall that freshmen are not allowed to take the first semester off. If a freshman while on probationtakes the second semester off, s/he will be placed on academic probation in the semester that s/he rejoins.

15.2.2 Probation/Separation conditions in the Subsequent Years at LUMS

In the subsequent years, the probation period can be extended over maximum of two regular semesters(Fall or Spring).

To this end, Probation Semester GPA (PSGPA) which is the cumulative CGPA since the beginning of probation will be tracked. The SPGPA ascertains the students performance subsequent to probation anddetermines whether student continues to be on probation or is to be separated. Figure 2 below presentsthese conditions.

FallSemester

SpringSemester

[Probation]

CGPA < 2.00

CGPA < 2.00[Separation]

CGPA 2.00

Good Academic

Standing


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Figure 2

Probation Semester GPA (PSGPA)

Process Flow Diagram

Probation will be extended for only one regular semester for students having a PSGPA equal to or morethan 2.50 at the end of first regular probation semester while the CGPA is below 2.00.

If the CGPA remains below 2.00 at the end of second probation semester, the student will be separatedfrom the programme.

Students on probation who are allowed to withdraw from a semester can resume their studies with their probationary status unchanged (not including Summer semester).

Senior Year Students : For courses which are spread over two consecutive semesters (e.g. senior projects), grades are finalized at the end of the course. Students will receive the same finalized grade ineach semester over which the course was spread. As a result, if the students CGPA falls below 2.00 intwo consecutive semesters, the student will be separated from the programme with immediate effect. Insuch cases separation from the programme takes place without the student being placed on probation.

15.2.3 Curb on Co-curricular Activities for Students on Probation

For students on probation, involvement in co-curricular activities should be limited till the regaining ofgood academic standing. Students on probation cannot take part in extracurricular activities and eventswhich will result in them missing graded instruments at LUMS.

Students on probation cannot serve as office bearers or shoulder responsibility in any studentorganization, club, society or extracurricular activity .

CGPA < 2.00

1 st Probationsemester

Good AcademicStanding

SPGPA

2.50

Separation

2nd Probationsemester

Good Academic

Standing

SPGPA Documents to Download > Student Handbook


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ADMINISTRATIVE OFFICES

Office of the RegistrarThe Registrar Office (RO) serves as the University backbone; it owns the University Academic Calendarand plans/meets stringent deadlines accordingly round the year. It is responsible for the registration ofstudents in courses and implementation of University policies. RO is the custodian of student records andtranscripts, degree progress and graduation audit, in addition to serving as a clearing house for assigningmajors and swapping or changing them subsequently. The Registrar office also manages the distributionof semester schedules. Other requirements such as additional transcripts, clearance certificates, degrees

before convocation, duplicate degrees, attestation of documents, letters certifying student status andstudent/alumni degree verification for other institutions/organizations are also handled by the RegistrarOffice. In short it is the hub around which the University student/administrative life revolves.

Registrar Office Timing :

Monday Friday 08:30 a.m. to 5:00 p.m.

Documents Collection 03:00 a.m. to 05:00 p.m.

Office of Student Affairs (OSA)

Office of Student Affairs (OSA) at LUMS reaches out to students, inculcates in them a feeling of belonging to a community and facilitates them in making sound social and academic judgments while promoting their emotional and physical wellbeing so that it fosters intellectual growth, integrity and asense of responsibility in them. The OSA is a central place on campus; major responsibilities are lifeadvisement, exchange programme(s) announcement to students, sports wellness and recreation (SWR),hostels and career services office (CSO).

Career Services Office

The Career Services Office (CSO) facilitates placements and internships of the graduate andundergraduate programme graduates. CSO also helps in the pursuit of higher studies for the latter. Thisoffice offers counseling and placement services and undertakes a wide range of activities that includecompany presentations, on-campus job fairs, workshops on resume writing and interviewing skills, and

job search strategies among others. The objective is to help the students and the companies in evaluatingoptions and making the right choice to match their respective needs.

The CSO assists students to:

Assess themselves and define realistic goals Identify attractive work opportunities and potential employers Generate job offers Evaluate job offers Provide career counseling


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For further information visit the following link.

http://cso.lums.edu.pk

National Outreach Programme

LUMS aims to provide equal academic opportunities to people of all social walks across Pakistan. Inorder to fully harness the potential of the countrys human resource, LUMS launched a new initiative in2001 - the "National Outreach Programme", with the objective of providing educational opportunities to

bright and talented students from smaller cities, villages and inner city areas of large urban centres, whoare unable to meet the programme's regular fee requirement.

These efforts have resulted in the induction of approximately 500 students from the outreach stream to theLUMS undergraduate programmes to date. The number includes seventy female students. Another

remarkable feat worth mentioning is that currently at LUMS, 10% of the entire student body constitutesof NOP scholars.

Financial Aid

The founders of LUMS envisaged a University where no one would be denied admission because of theinability to pay. The effort is to seek out the best talent in the country and ensure that it is nurtured so thatit blooms to spread its benefits to others. The financial aid office is responsible for assessing and

processing all applications for financial assistance.

Financial assistance at LUMS is based on need and merit.

Policy for Granting Financial Assistance

The Financial Aid Committee assesses the need of each applicant. If the applicant qualifies for financialaid, all or some portion of the assessed need is given as a loan or tuition waiver

Need Assessment:

The Financial Aid Committee assesses the financial need of candidates and determines whether or not thecandidates and their families have adequate resources to finance education at LUMS. The need isdetermined on the basis of the statement of financial resources submitted by the student at the time ofadmission and at the end of each academic year thereafter. Other sources of information if required andinterviews of applicants by the Financial Aid Committee may be scheduled as well.

All financial aid cases may go through physical verification. During the physical verification process, ifthe Financial Aid committee finds that the information provided is misleading, they carry the discretion todisqualify the student from the financial aid program and can forward the case to DC for more stringentaction in case of significant concealment of financial information.


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There will be no financial aid beyond 8 regular semesters (summer not covered) to meet the 130 credithours required for graduation in the BA/ BSc/BS (Hons) programme and 10 regular semesters (summernot covered) to meet the 162 credit hours requirement for BA-LLB students for graduation. There is nocap on the overall credit hours taken provided they are within the 12 20 credit hour bar and within 8regular semesters. Students who decide to take more than 130 credit hours or spend more than 8 regularsemesters will have to pay the dues for additional credit hours themselves.

Continuation of financial aid is subject to maintaining a CGPA of 2.0 at the Undergraduate level.If a student is selected for an exchange program or plans to take a semester off, he/ she will have toinform the Office of Financial Aid as well as the Registrar Office in advance. The same procedure needsto be followed upon re-joining.

Applications for Financial Aid

First Year

Students can apply for financial assistance for the first year at the time of applying for admission.Application for financial assistance has no bearing on admission decision. Only those students whosefinancial situation changes drastically due to unforeseen circumstances (e.g. Parent/Guardian retirement,death, layoffs from Job etc,) can apply for financial assistance during the year.

Subsequent Years

Financial Aid Cases are reassessed on a yearly basis . Students are required to submit their revised

documents before the commencement of their next academic year. Deadline for the submission ofdocuments is specified by the Financial Aid Office.

Those students who did not qualify for financial aid in the preceding years or those who want to applyafresh due to severe change in their financial situation can do so by submitting the financial aid formquoting their special circumstances and supporting documents latest by 31st May of every year . It iscompulsory to provide evidence in case of any change in the financial situation. Adherence to the abovestated deadline is mandatory, otherwise the application may not be considered for that academic year.

The financial aid department can conduct periodic reviews and physical verification of all studentsavailing the LUMS financial aid facility at any time of the year. The financial aid department is fully

authorized to debar the student from the programme in case of misrepresentation / misreporting.

UndergraduateStudentHandbook 2013-14 v2.0

Documents

Transcript of UndergraduateStudentHandbook 2013-14 v2.0