Unconfirmed COUNCIL MINUTES - Rural City of Murray Bridge · 185 CIVIC PRAYER 186 ... July 4...

UnconfirmedCOUNCIL MINUTES

PROCEEDINGS OF COUNCIL9 July, 2007

Rural City of Murray BridgeCouncil Minute –9 July 2007 - PUBLIC

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MINUTES INDEX – 9 July, 2007

185 CIVIC PRAYER

186 APOLOGIES

187 CONFIRMATION OF MINUTES

188 MAYORAL COMMUNICATIONS

189 CONFLICT OF INTEREST DECLARATIONS

190 DEPUTATIONS

Adrian Pederick, Member for Hammond

190.1 GOVERNMENT AGENCIES - SAPOL

191 REPORTS OF DELEGATES 191.1 Cr Bob England

192 MOTIONS ON NOTICE192.1 WATER WASTE DISPOSAL SYSTEMS

193 OFFICER’S REPORTS

193.1 CHIEF EXECUTIVE OFFICER193.1.1 CEO ACTIVITIES193.1.2 LGFA ANNUAL GENERAL MEETING – FRIDAY 19 OCTOBER 2007

193.2 MANAGER, INFRASTRUCTURE & TECHNICAL SERVICES193.2.1 PROPOSAL BY ALBURY CITY TO RETURN TREATED WASTE

WATER TO THE RIVER MURRAY - (SF804)193.2.2 PLAYGROUND DEVELOPMENT 5 YEAR PLAN - (133.2.2)

193.3 MANAGER CORPORATE & COMMUNITY SERVICES193.3.1 COMMUNITY STAGE (C*378.1-May 2005)193.3.2 MONARTO CRICKET CLUB – APPLICATION FOR FEE

REDUCTION (SF623)


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193.3.3 PROPOSED RELOCATION OF THE LOWER MURRAY VINTAGE ENGINE CLUB

193.3.4 SCHEDULE OF FEES & CHARGES193.3.5 ADOPTION OF ANNUAL BUSINESS PLAN193.3.6 ADOPTION OF BUDGET193.3.7 ADOPTION OF RATING POLICY

193.4 MANAGER, DEVELOPMENT & ENVIRONMENTAL SERVICESNil

193.5 MANAGER, LERWINNil

194 REPORTS FROM COMMITTEES194.1 BUSHFIRE PREVENTION COMMITTEE – 7/2/07

195 QUESTIONS ON NOTICENil

196 URGENT BUSINESS APPROVED BY MAYOR ARBON196.1 AV JENNINGS – OPENING OF RESERVE 27 JULY 07196.2 COUNCIL MEETING LOCATION – 23 JULY, 2007

197 CONFIDENTIAL ITEMS

197.1 SWAGMAN DEVELOPMENTS – LAND DIVISION LONG ISLAND ROADSection 90(3)(h) – legal advice

197.2 RAILWAY PRECINCT (WATERFRONT) REDEVELOPMENT Section 90(3)(d)

197.3. CEO PEFORMANCE REVIEW 2007/08Section 90(3)(a)

197.4 POSSIBLE LAND SALESection 90(3)(a)


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Minutes of the Meeting of Council held in the Murray Bridge Community Club, Sturt Reserve, Murray Bridge, on Monday, 9th July, 2007, commencing at 7.00 pm.

PRESENT His Worship the Mayor, Allan ArbonCr Barry LaubschCr Phil NuttCr June PhillipsCr Clem SchubertCr Keith SimmonsCr Milton WeinertCr Theo Weinmann

IN ATTENDANCE Mr David Altmann, Chief Executive OfficerMr Kym Miller, Manager Corporate & Community ServicesMr Reginald Budarick, Manager, LerwinMs Gloria Booker, Manager, Development & Environmental ServicesMr David Allen, OverseerMr Bruce Dowdell, Ms Ros Kruger, Minute Taker

185 CIVIC PRAYER

Almighty God, we humbly beseech Thee to grant thy blessing upon the work of this Council. Direct and prosper its deliberations to the advancement of Thy Glory, and the true welfare of the People of this District. Amen.

186 APOLOGIES

Cr Bob EnglandCr Jerry Wilson


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187 CONFIRMATION OF MINUTESRecommendation:That the minutes of the Meeting of Council held on the 25 June, 2007 ascirculated to Members, be taken as read and confirmed.

Cr Weinmann movedThat the minutes of the Meeting of Council held on the 25 June, 2007 as circulated to Members, be taken as read and confirmed

Seconded by Cr Laubsch and CARRIED


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188 MAYORAL COMMUNICATIONS

I would like to thank everyone who has stood in for me while I was on leave, sharing the workload shows how cohesive and proactive we are as a team. I acknowledge the roles Deputy Mayor Councillor Milton Weinert and Councillor Barry Laubsch(Acting Mayor for a period) played acting in the position of Mayor.

Pam and I had a great holiday but it is great to be back.

June 28 Murraylands Development Board meetingJune 29 South Central Area Consultative Committee

S&H LGA gathering of all the Mayors on TV at Heathfield recycling depot protesting against the doubling of our waste levy this year.Went to the Murray Bridge Players & Singers Inc., play where the young people presented their version of (Grease).

June 30 Attending the Murray Bridge Lions Club Handover Dinner at the Murray Bridge Golf Club.

July 1 Attended Neville and Jenny Grieger’s farewell at Unity CollegeJuly 2 Met with David Altmann Martin Waddington and Cr Bob England in

regards to the ALGA Road’s Conference at Newcastle.Spoke with Rae Grierson from SA Great about the Award’s Night in November and the Family Business Tour coming to Murray Bridge in August.

July 3 Meet with Rae GriersonJuly 4 Attended Murray Bridge Christian College for their flag raising

ceremonyWent to the Youth Leadership event at Murray Bridge High School

July 9 Took part in the Naidoc walk across the bridge to the town hall when the official ceremony took place with morning tea.

Cr Weinmann movedThat item number 188 on Council agenda of 9th July be received and noted.

Seconded by Cr Phillips and CARRIED


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189 CONFLICT OF INTEREST DECLARATIONSNil


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190 DEPUTATIONS

Adrian Pederick, Member for HammondCommenced at 7.03 pm

Adrian presented a cheque to Mayor Arbon for first payment of Council’s grant for the Skate Park to the value of $46,200. The overall grant is $84,000.

Concluded at 7.50 pm

190.1 GOVERNMENT AGENCIES - SAPOL

Cr Weinert movedThat the Rural City of Murray Bridge seek further information from the State Government on proposals for:

Local Service Area boundaries Murray Bridge Policing levels

given the projections for population growth and services.

That Council would strongly oppose any relocation of Government services to the Riverland and seek immediate confirmation from the State Government that our services will be increased to meet substantial population growth.

Seconded by Cr Weinmann and CARRIED


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191 REPORTS OF DELEGATES

191.1 Councillor Bob England Brinkley Ward – Activities for June1st June Address Schools Reconciliation celebration in Town Hall

MBHS opening of Cafeteria dinner6th June Bridge to Opportunity Housing meeting7th June Lavender Federation Trail Workshop Springton18th June Rural City Forum19th June Ward Inspection tour20th June LGA Presidents Forum addresses LGA strategic planning

DAP Apology21st June Development Assessment Commission seminar24th June Multicultural celebration at High School25th June Town Hall redevelopment Committee27th June DAP28th June Zolst Telkesi award meeting

Bridge Players ‘Grease’29th June MDA AGM

Recommendation:That report number 191.1 on Council agenda of 9th July, 2007 be received and noted.

Cr Simmons movedThat report number 191.1 on Council agenda of 9th July, 2007 be received and noted.

Seconded by Cr Weinert and CARRIED


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192 MOTIONS ON NOTICE

192.1 WATER WASTE DISPOSAL SYSTEMSI, Councillor Keith Simmons, having complied with the requirements of Regulation 13 of the Local Government (Procedures at Meetings) Regulations 2000, hereby give Notice of the following motion to be submitted at the meeting of the Council of the Rural City of Murray Bridge to be held on 9th July at 7 pm.

I will move:1. That Council support in principle the installation of an easily accessible black

water waste disposal system in Murray Bridge township area.2. That Council support officers to negotiate with government agencies to

facilitate the modification of the existing waste facility adjacent to the town wharf so as to accommodate a waste disposal system for motor homes and interstate buses, and should this fail Council then further investigate a new stand alone site taking advantage of the Motor Homes offer for a Dump Ezy Dump system adjacent to the old Shell Depot.

3. That Council confirm with the Motorhomes Association that Murray Bridge is interested in investigating the possibility of the waste system on offer, and seek estimated costs for installation and ongoing maintenance.

4. A final report be presented to Council on the outcomes of the above investigations and caravan park owners and the Motorhomes Association be advised of the investigations.

Cr Simmons moved1. That Council support in principle the installation of an easily accessible black

water waste disposal system in Murray Bridge township area.2. That Council support officers to negotiate with government agencies to

facilitate the modification of the existing waste facility adjacent to the town wharf so as to accommodate a waste disposal system for motor homes and interstate buses, and should this fail Council then further investigate a new stand alone site taking advantage of the Motor Homes offer for a Dump Ezy Dump system adjacent to the old Shell Depot.

3. That Council confirm with the Motorhomes Association that Murray Bridge is interested in investigating the possibility of the waste system on offer, and seek estimated costs for installation and ongoing maintenance.

4. A final report be presented to Council on the outcomes of the above investigations and caravan park owners and the Motorhomes Association be advised of the investigations.

Seconded by Cr Schubert and CARRIED


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193 OFFICER’S REPORTS

193.1 CHIEF EXECUTIVE OFFICER

193.1.1 CEO ACTIVITIES – MONTHLY REPORT

1. Conduct of weekly Senior Management Team meetings.2. Conduct of monthly organizational staff meeting.3. Conduct of the Special Council meeting and budget hearing where main

concerns raised were with regard to kerbside recycling and implementation of a separate charge.

4. Finalisation and settlement of Employment Workplace Agreement for Staff following secret ballot and becoming effective from July 2007.

5. Resolution of Murray Bridge Basketball Association lease issue.6. Conduct of internal marketing workshop with senior staff with Shane Thompson

and Faith Box on development of Rural City of Murray Bridge marketing plan.7. Conduct of various citizenship ceremonies during absence of Mayor Arbon.8. Various media liaison via local and Adelaide press and radio including assistance

to depot staff for publication of recycling fact page in Murray Valley Standard.9. Meeting with Dr Shearer, National CEO Institute – the CEO proposes to attend

CEO Institute training and networking sessions (1/2 day meetings on monthly basis) over a trial 6 month period to enable to CEO to gain insight benefits of such training. CEO Institute targets improvement in CEO knowledge and awareness across networking with National CEOs, private and Government sectors so they never become a limiting factor in the success of their organizations. Also broadens, CEO lateral vision so they will be aware of greater number of potential actions to meet any challenge. Also addresses a non competitive sounding board so CEOs never feel alone in their decision making and actions. Also addresses a management benchmarking system so that CEOs ensure their management systems are best practice. Australia wide there are nearly 800 members. Cost to Council for 6 month period is $2,400 via CEO training budget.

10. Farewell to Sundra Nadaraja at Depot function.11. Progression of town entry signage project with local sign writer preparing

concepts and quotation for reuse of former town entry signs for Sturt Reserve entry signs plus the manufacturing of a 5th sign to be placed on Swanport Road to better promote access to Sturt Reserve. The proposal also incorporates upgrading of swimming pool, Adelaide Road sign to promote major upcoming events.

12. Various internal meetings with regard to commencement of Local Government Centre renovations project.

13. Meeting with Georgina House, QED, and Brenton Lewis, MRDB, with regard to Urban Growth Management strategy, prison project and also in preparation for Ministerial delegation - see point 19.

14. Meeting with Pat & Brian O’Riley and Gloria Booker with regard to their development application for the Clock Tower Cafe.

15. Conduct of Rural City Forum, speakers included Federation Trail; Vicki’s Pride Dragon Pride; Telstra Country Wide; Communities for Children.

16. Commence process for preparation of Annual Report and financial audit and appointment of new Auditor as per Council resolution.


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17. Conduct with (Elected Members and Senior Staff) inspection tour including T&R Pastoral, drainage pond by cemetery, swimming pool, Kepa Road, Sixth Street and showgrounds.

18. Attendance with Cr Laubsch and Cr Phillips at Community Lifestyles residential units opening, 40 Weigall Avenue, Murray Bridge.

19. Deputation before Minister Maywald and her senior staff accompanied by Brenton Lewis and QED at Parliament House. Main agenda item was briefing Minister on our economic development and urban growth plan initiatives. We also briefed the Minister on our Murray Bridge water wise initiative and our preliminary investigations towards water recycling and stormwater reuse initiatives. The Minister was most receptive to these concepts and agreed to establish a Murray Bridge Water Futures Task Force including across Government assistance. Confirmation following meeting from Minister is pending.

20. Various internal meetings with regard to the Youth Centre project and establishing solutions in relation to fire safety as recently reported to Council –investigations reveal that cost savings may be possible via developing sound evacuation policy and fire hose reel implementation system rather than full sprinkler system – Shane Thompson will present update report to Council shortly.

21. Represent Council with Deputy Mayor Weinert and my wife at Murray Bridge Rotary handover dinner, Murray Bridge Race Course. Congratulations to Cr Wilson for being presented with a Paul Harris Fellowship.

22. Attendance at Cultural Diversity function at Murray Bridge Drama Workshop on Sunday, 24 June with daughter Olivia. Cr Laubsch represented Council as guest speaker and also in attendance was Cr England.

23. Internal Asset management working party meeting at depot with relevant senior staff to establish process for completion of asset management plan pursuant to Local Government Act by November 2008. Roads assessment and building assessment have been completed as previously reported to Council and now other assets classes such as playgrounds, footpaths, kerbing, stormwater, wharves & jetties, toilets to be completed – again this will challenge Council with regard to Local Government financial sustainability and management of our depreciating assets.

24. Various internal meetings and discussions with regard to finalizing the budget and rating policy following conclusion of the budget process.

25. One on one with Cr June Phillips on general Council affairs.26. Meeting with Lou Ruggerio and Alison Hancock with regard to Swagman

Develoment open space issue – see separate report – (197.1) in confidence.27. Meeting with Kym Miller, Faith Box and Shane Thompson with regard to conduct

of Council/Elected Member Marketing workshop.28. Conduct of Council briefing including marketing workshop facilitated by Shane

Thompson and presentation by Lutheran Community Housing.29. Senior Management Team training and strategic planning session. Main

headings included theme of ‘”Developing Positive Cultures & Service – Build & Drive Continuous Improvements” and identified key priorities for 2007/08 -

a. Culture & Teamb. Financial Security & Income Generationc. Financial Management/Asset Plan & Seamlessnessd. Investor Attractivenesse. Effective Marketing Planf. PARS/UGS Working Documentsg. Town Hall/Sixth Street/VICh. Railway/Riverfront/South Terrace/Gallery Precinct/VIC/Racecourse/

Lighting Infrastructurei. Streetscaping


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j. Steds & Costingk. Water Resources Projectsl. Kerbside Recycling/Brinkley EOI

Briefing by Victor Harbor Council on their key initiatives and goals and inspection of new facility; our financial management – how to lift the bar across the entire organization and financial management capability; Governance and legal affairs. Session was extremely valuable to myself as CEO and management team and it has been suggested to promote a similar strategic session with all Elected Members leading towards 2008 when Council must do a thorough review of its Strategic Management Plan.

30. Conduct of Regional Airport meeting at Murraylands Regional Development Board where the Regional Development Boards of Fleurieu, Murraylands and Adelaide Hills have approached Local Government being the Alexandrina Council, Rural City of Murray Bridge and the Mount Barker Councils to assist in investigation towards a future Regional Airport within the 3 regions. Further meetings to occur, investigations to be commenced with regard to this opportunity.

31. CEO to attend the MBA Financial Management training course August 2007.32. Discussions with Green Waste recycler with regard to potential opportunities

between his business and the Murray Bridge Community for green waste recycling.

33. Meeting with Wayne Cheesman with regard to issues at Wellington.34. Meeting with Gary Oakley, LGA Mutual Liability Scheme.35. Meeting with Ross Carter, SA Water with regard to proposed Wellington Weir.36. Meeting with Orana representatives with regard to Orana Services.37. Meeting with Murray Bridge Racing Club with regard to item 46 of CEO report of

10 April 2007 which stated, “Further discussions with Brenton Lewis and John Buhagiar with regard to Council’s position regarding the funding of infrastructure external to the development site by the developer as agreed during the early stages of discussions with representatives of the Murray Bridge Race Club and Council. This commitment has been further reinforced and Council staff are now in the process of developing necessary documentation for presentation to Council and the Murray Bridge Race Club to ensure such formal agreements are in place prior to PAR being authorized for when the land is developed to ensure identified external infrastructure costs are paid for by the developer.”

On 2 July 2007, the Murray Bridge Race Club now agreed to work through a process to establish the most appropriate method to determine outcome and meet with their consultant engineers and Council to determine costs for further discussions.

38. Meeting with Vicki from LGA regarding Bushfire Prevention programs.39. Attendance with Cr Laubsch at Aged Care Orientation training at Fullarton.40. Attendance at Senior Citizens function as guest speaker on Council affairs.41. Meeting with Shane Thompson as part of ongoing LGA mentor program.42. Facilitation of Dry Area working party with SAPOL representatives and others on

successful implementation of Dry Area and need to revisit new application for 2008.

43. Meeting with Frank Ward, Property Developer regarding investment opportunities.

44. Meeting with Peter Palmer and James Sexton with regard to Urban Growth planning and development initiatives with Gloria Booker.

45. Meeting with John Scarvelis, Murray Bridge Rotary and Faith Box with regard to application for Event funding for Murraylands Cultural function 2008.


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46. Meeting with Risk Management review committee with LG Mutual Liability Scheme.

47. Attendance at Alan Lukey Gallery Opening function, Sunday 8th July.48. MC NAIDOC function, Monday 9th July.49. Attended “Grease” production.50. The CEO also advised members of his intention to now appoint a person to the

vacant Marketing & Special projects role formerly the Special Event & Marketing position, via internal call for applications.

Recommendation:That item number 193.1.1 on Council agenda of 9th July 2007 be received and noted.

Cr Laubsch movedThat item number 193.1.1 on Council agenda of 9th July 2007 be received and noted.

Seconded by Cr Phillips and CARRIED


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193.1.2 LGFA ANNUAL GENERAL MEETING – FRIDAY 19 OCTOBER 2007

The Local Government Finance Authority have advised their AGM will be held on Friday 19 October, 2007 to coincide with the LGA meetings.

Council is required to appoint a representative for the meeting. At the first meeting of this Council in November, 2006, Council appointed Mayor Arbon as this Council’s delegate.

Notice of Motions can be lodged but must be done so prior to 17 August, 2007 are require the reason and suggested action for the Notice of Motion.

All Members of the Board will continue for a further year, therefore no nomination/elections are required.

Recommendation:That item number 193.1.2 on Council agenda of 9th July, 2007 be received and noted, recognizing that Mayor Arbon was appointed as Council’s delegate to theLGFA in November 2006.

Cr Laubsch movedThat item number 193.1.2 on Council agenda of 9th July, 2007 be received and noted, recognizing that Mayor Arbon was appointed as Council’s delegate to the LGFA in November 2006.

Seconded by Cr Nutt and CARRIED


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193.2 MANAGER, INFRASTRUCTURE & TECHNICAL SERVICES

193.2.1 PROPOSAL BY ALBURY CITY TO RETURN TREATED WASTE WATER TO THE RIVER MURRAY - (SF804)

Officer: Martin Waddington

PurposeTo respond to motion 148.2

BackgroundAt the meeting of Council held on the 28th of May 2007 the following motion was resolved.

“That as a matter of urgency further information be sought and presented to Council regarding the proposal by the Albury City Council to discharge treated wastewater into the River Murray”

Schubert/Wilson

This report responds to the motion

DiscussionIn researching the matter the Manager Infrastructure and Technical Services contacted the Group Leader Water and Waste Water at Albury City, Mr. Colin Johnson who was very helpful in providing details of the proposal. Council has also received correspondence from Murray Darling Association concerning the matter Appendix 193.2.1a.

At the time that the project had been referred by Council for investigation (by virtue of resolution 148.2) the project had been described by representatives at Albury City and the Murray Darling Basin as “an idea at this stage” However more recent communications with Mr. Johnson (28th June 2007) has confirmed that the project has been provided ‘in principle’ support by the Department of Environment and Climate Change (EPA) and NSW Water Minister Phil Koperberg as an emergency measure. The area will fall under level 4 water restrictions as of 1 July 2007 per the directive of Minister.

Mr Johnson confirmed that Albury City had not discharged any treated waste water into the River Murray at this stage but they were beginning the construction of a pipeline that forms part of the project. Albury City are seeking approval to return treated waste water to the river on an ongoing basis in the longer term. It appears that the idea has been around for some time and Albury City were offered a Federal Grant under ‘The Living Murray’ program in 2005 to carry out the study. Mr Johnson advised that he anticipated the timeframe for final approvals to be gained within 15 months.

The amount of water proposed to be returned to the Murray is approximately 1.5 Giga litres per year which compares to about 16 Giga litres that passes the proposed discharge point per day (on average). The water is treated to drinking quality standards and undergoes strict monitoring regimes to ensure the quality is maintained. Such strict monitoring is expected to form part of any approval to discharge to the river in the future.


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RecommendationThat the information contained in report 193.2.1and Appendix 193.2.1a on Council agenda for 9 July 2007 be received and noted.

Cr Nutt movedThat the information contained in report 193.2.1and Appendix 193.2.1a on Council agenda for 9 July 2007 be received and noted.



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Appendix 93.2.1a


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193.2.2 PLAYGROUND DEVELOPMENT 5 YEAR PLAN - (133.2.2)Officer: Judy Howland

PurposeTo update Council on the progress of the Playground Development Plan

BackgroundA five year plan for the development of playgrounds within the Council area was prepared in response to Council Resolution 43.8 - That Council be provided with a report on future upgrading proposals for playground equipment in parks and reserves throughout the Council area.

A number of recommendations were made, including upgrading five existing playgrounds, the creation of seven new playgrounds and the downgrading of two existing playgrounds. A five year plan was developed.

The plan was presented at the Council Information Briefing on 10 April 2007, and went before the Council Meeting on 14 May 2007. The Resolution states:

That:(i) Item 133.2.2 and Appendix 133.2.2a on Council agenda for 14 May 2007

be received;(ii) That Council endorse the Playground Development Five Year Plan and

considers the implementation of the plan in future budgets.(iii) Consults the public on the findings accordingly.

DiscussionThe Playground Development 5 Year Plan was released for public consultation from 22 May to 15 June. It was advertised in the Standard and on the Council’s website. One response was received, from Joylene Crouch of Lutheran Community Care Murray Bridge. Her comments were generally favourable towards the plan, and her suggestions were in line with current plans and activities.

Equipment has been ordered for the playgrounds planned for the 2006-2007 financial year. These are the Sturt Reserve playground for children under 5 years old, Thiele Reserve and Bakers Reserve, Wellington. All the equipment should be installed in August - September.

Nearby playgrounds with similar equipment to that purchased for Sturt Reserve, Thiele Reserve and Bakers Reserve were visited for the purpose of assessing them for any maintenance issues that may arise, and suitability of the equipment.

Council was approached by Sharna Tebbutt and Tegan Dalton regarding their plan to establish a working group for fundraising for playground equipment to be donated to Council. They are enquiring into an association with Rotary, Apex or a similar community group. Equipment for a new playground at Christian Reserve was discussed as a suitable project for the working group to donate towards. Installing a playground at Christian Reserve is included in the Playground plan for the 2007-2008 financial year. Joylene Crouch of Lutheran Community Care is also interested in this working group and has approached the various groups who use Christian Reserve for volunteers.

Research into grants for playground equipment is being undertaken by Council staff.


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RecommendationThat the information contained in report 193.2.2 on Council agenda for 9 July 2007. be received and noted.

Cr Laubsch movedThat the information contained in report 193.2.2 on Council agenda for 9 July 2007. be received and noted.

Seconded by Cr Simmons and CARRIED


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193.3 MANAGER CORPORATE & COMMUNITY SERVICES

193.3.1 COMMUNITY STAGE (C*378.1-May 2005)

PurposeTo seek a position on resolution 378.1 of the Council meeting held on 23 May 2005 re the acquisition of a Council-owned portable stage.

BackgroundCouncil has previously owned a demountable stage which has been used for such events as Carols by Candlelight held in December each year. It has been declared unsafe.

At the Council meeting of 23 May 2005 it was resolved:

“That:(i) the CEO investigate and report on the option of Council purchasing a portable

stage (floor area) – with an option of a cover for all weather purposes - that could be used by the community at appropriate events; and

(ii) in considering this purchase, the CEO also explore the option of a private/ public partnership arrangement.”

DiscussionThe Australian International Pedal Prix held at Sturt Reserve in September each year has incorporated a stage and marquee as part of its infrastructure. In recent years this has been part of Council’s contribution.

Recent negotiations (which are yet to be finalised) have deleted this item from our offer. We therefore have no significant use or funding avenues for a stage at this point in time.

Pricing undertaken gave an indicative cost of approximately $30,000 with an assembly and delivery cost of approximately $1600 per use.

Recommendation:That:(i) Item No 193.3.1 on Council Agenda of 9 July 2007 be received; and(ii) in light of Council’s current position regarding the stage component in the

offer of support to the Australian International Pedal Prix, this action be discontinued.

Cr Simmons movedThat:(i) Item No 193.3.1 on Council Agenda of 9 July 2007 be received; and(ii) in light of Council’s current position regarding the stage component in the

offer of support to the Australian International Pedal Prix, this action be discontinued.



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193.3.2 MONARTO CRICKET CLUB – APPLICATION FOR FEE REDUCTION (SF623)

Officer: D Fraser

PurposeTo gain Council’s support to reduce the licence fee of $800 (GST inclusive) as applied to the Monarto Cricket Club to the amount of $300 (GST inclusive) for the use of Homburg Oval for the 2006/2007 cricket season.

BackgroundThe Monarto Cricket Club has licenced the Homburg Oval from Council since 2002. During this time they have proven to be an excellent tenant, and have co-operated fully with Councils recent request to move to Le Messurier Oval for the 2007/2008 season.

Due to the recent drought conditions, the cricket club was approached by Council’s Parks and Gardens Supervisor, Glenn Dean, who proposed that the watering program for the Homburg oval cease as Council’s water allocation has been cut significantly. This was necessary to reduce the amount of water and maintenance required to upkeep the Homburg Oval. The Monarto Cricket Club readily agreed to this proposal.

DiscussionThe Monarto Cricket Club has requested, in writing (Appendix 193.3.2), that the licence fee for the use of the Homburg Oval for the 2006/2007 cricket season be reduced from $800 (GST inclusive) to $300 (GST inclusive). This is justified because the maintenance costs to the Council have been reduced by the cessation of the watering program and subsequent mowing program being no longer required as per the table below. The Club also highlights that the risk of injury is increased when playing on a surface that is not maintained adequately.

Maintenance Costs and Wages2004/2005 2005/2006 2006/2007

$5500 $5650 $1112

The Asset Services Department, along with the Parks and Gardens supervisor, is in favour of a licence reduction in this instance.

Policy implications

1. Financial/budgetReduction in licence fees of $500 (GST inclusive). This is a decrease to reflect significant cost savings to the Council.

SummaryThe Monarto Cricket Club were approached by Council,and agreed to play cricket on the Homburg Oval without a watering schedule in place due to water restrictions and drought conditions. Due to this reduction in oval watering and maintenance they have asked for a licence reduction fee from $800 (GST inclusive) down to $300 (GST inclusive).


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RecommendationThat:(i) Item 193.3.2 on Council Agenda of 9 July 2007 be received;(ii) Council support the reduction of the licence fee applied to the Monarto Cricket

Club for the use of Homburg Oval from $800 (GST inclusive) to $300 (GST inclusive) for the 2006/2007 season only.

Cr Nutt movedThat:(i) Item 193.3.2 on Council Agenda of 9 July 2007 be received;(ii) Council support the reduction of the licence fee applied to the Monarto Cricket

Club for the use of Homburg Oval from $800 (GST inclusive) to $300 (GST inclusive) for the 2006/2007 season only.



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APPENDIX 193.3.2


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193.3.3 PROPOSED RELOCATION OF THE LOWER MURRAY VINTAGE ENGINE CLUB

Officer: Desma Fraser

PurposeTo seek Council’s decision on the proposed co-location of the Lower Murray Vintage Engine Club to the grounds of the Captain’s Cottage and the consequent closure of the pedestrian access road serving the Thomas Street entrance.

BackgroundThe Lower Murray Vintage Engine Club has for some time been looking for a permanent home in which to house and operate its activities on behalf of its members.

At Council meeting held on 11 December 2006, it was resolved to support “in principle” the proposal of the Lower Murray Vintage Engine Club to construct a workshop to house their equipment and amalgamate with the Captain’s Cottage Museum. It was also resolved that Council officers conduct consultation with surrounding users of the area.

The permanent users of the Johnstone Park area were contacted in writing in early June 2007, with 5 responses being returned (Appendix 193.3.3 A-E).

Against in current form 3Neutral 1Supporting 1

Of particular concern was the loss of the pedestrian access track onto Thomas Street, causing pedestrian traffic to utilise Adelaide Road.

DiscussionThe track has been utilised in the past to allow for access to the entities on the eastern side of Johnstone Park when the local football games restrict access through the main gate. It is also utilised by individuals who use gopher vehicles, and those who access the “off leash” area to exercise their dogs.

There is also an easement that runs across the access track that would compromise any building placed in this location, should access to the sewer main be required. A copy of the easement is attached as Appendix 199.3.3 F.

As per the report tabled to Council on December 11 2006, which stated

“Council will remember that it received an application from the Johnstone Park Combined Clubs last year to have this access opened permanently to allow for ease of access to the Clubrooms particularly on RMFL game days. Following this, the writer worked with the football club and the Combined Clubrooms to allow for seamless access to these affiliate members on game days without the need for providing an alternative access route. If this proposed encroachment of buildings are allowed to be constructed over this access roadway (formally a piece of land within Johnstone Park and not a legal ‘road’), it would deny Council any flexibility in the future to make this decision to alter access and egress to the site.”


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Policy implications

1. Financial/budgetThe LMVEC has made representations that it is not in a financial position to fund the entire development, and has applied for a grant. However, the Club is yet to provide Council with how it proposes to fund the construction works.

As per the report tabled in December 2006, in relation to financial sustainability, as landlord the Council must be mindful of acquiring additional assets, which may place obligations on Council to maintain over the life of the asset.

2. Risk ManagementRisk management principles would be covered within the Volunteer guidelines and lease documents of the respective parties.

4. Staffing/Work PlansThe decision of Council will give some assurance to the parties on a definitive direction.

5. SocialAs per the report tabled to Council meeting December 11 2006, the LMVEC is a growing club with a buoyant membership. The Club is well recognised in the State and Council has been advised that the Club requires a permanent site to enable it to grow and centralise its activities.

RecommendationThat:(i) Item 193.3.3 on Council Agenda of 9 July 2007 be received;(ii) That following consultation as required by the previous resolution and

following consultation feedback provided, the Council does not support the co-location of the Lower Murray Vintage Engine Club under the current proposal on the access road from Thomas Street

Cr Weinmann movedThat:(i) Item 193.3.3 on Council Agenda of 9 July 2007 be received;(ii) That following consultation as required by the previous resolution and

following consultation feedback provided, the Council does support the co-location of the Lower Murray Vintage Engine Club in line with option b on the attached appendix 193.3.3g subject to the agreement by both parties.

Seconded by Cr Laubsch and CARRIED.

.


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APPENDIX 193.3.3(A)


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APPENDIX 193.3.3(B)


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APPENDIX 193.3.3(C)


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APPENDIX 193.3.3(C)


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APPENDIX 193.3.3 (D)


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APPENDIX 193.3.3(D)


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APPENDIX 193.3.3(E)


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193.3.4 SCHEDULE OF FEES & CHARGES

PurposeTo seek approval of the Schedule of Fees and Charges for the 2007/2008 financial year, effective from the date of adoption.

BackgroundThe Council may impose Fees and Charges for various information, activities, and services as described within Chapter 10, Part 2 of the Local Government Act 1999. A Council may provide specific, maximum, and annual fees and charges in accordance with the Act. These fees and charges maybe fixed, varied or revoked by a decision of Council.

The Schedule of Fees and Charges seeks to provide an effective list of fees and charges for services regularly accessed by members of the public.

DiscussionCouncil officers have reviewed the Schedule of Fees and Charges and provided the Financial Controller with the proposed fees for 2007/2008. As the CPI increase for the twelve months to 30 June 2007 has not yet been advised, a figure of 3% and rounding has been applied in most cases.

The Schedule is attached as Appendix 193.3.4

Policy implications

1. Financial/budgetWill have a direct impact upon income derived from the provision of services to the public but it should be remembered that this is a minimal portion of our revenue.

2. LegalThere is a requirement to adopt the fees and charges list on an annual basis, through the Local Government Act 1999.

3. Staffing/Work PlansWill direct staff in applying suitable charges for services requested by the public.

SummaryThe Schedule of Fees and Charges listing has been updated and increased in the majority of cases in accordance with the anticipated CPI of 3% and rounding for the 2007/2008 financial year. However some fees have been altered in accordance with market research and local discussions.

Recommendation:That:(i) Item 193.3.4 on Council Agenda for 9 July 2007 be received;(ii) Council adopt the Schedule of Fees and Charges for the 2007/2008 financial

year as detailed in Appendix 193.3.3, such fees and charges to be effective from the date of adoption.


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Cr Weinmann movedThat:(i) Item 193.3.4 on Council Agenda for 9 July 2007 be received;(ii) Council adopt the Schedule of Fees and Charges for the 2007/2008 financial

year as detailed in Appendix 193.3.3, such fees and charges to be effective from the date of adoption with the following amendments:Sturt Reserve Commercial event fees - $550Delete line in Miscellaneous section – reserve use infrastructure – not major or special events.



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193.3.5 ADOPTION OF ANNUAL BUSINESS PLAN

ProposalTo adopt the 2007/2008 Annual Business Plan.

BackgroundCouncil is required, pursuant to Section 123 of the Local Government Act, to prepare and adopt an Annual Business Plan before 31 August each year.

DiscussionThe 2007/2008 Annual Business Plan has been developed in alignment with Council’s Strategic Plan 2005/2010 and has engaged in consultation with the community.

A draft Annual Business Plan was developed following a series budget workshops with Elected Members and a Special Council Meeting held on 12 June 2007.

Public consultation of the Draft Annual Business Plan commenced on 15 May 2007 and included promotion in the Murray Valley Standard, Council’s website and on Power FM radio. The consultation ran concurrently with consultation on the 2007/2008 Budget.

The Annual Business Plan is attached as Appendix 193.3.5.

RecommendationThat:(i) Item 193.3.5 on the Council Agenda of 9 July 2007 be received;(ii) the 2007/2008 Annual Business Plan, attached as appendix 193.3.5

prepared in accordance with Section 123 of the Local Government Act 1999, be approved and adopted.

Cr Weinert movedThat:(i) Item 193.3.5 on the Council Agenda of 9 July 2007 be received;(ii) the 2007/2008 Annual Business Plan, attached as appendix 193.3.5

prepared in accordance with Section 123 of the Local Government Act 1999, be approved and adopted.



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193.3.6 ADOPTION OF BUDGET

PurposeTo adopt the 2007 -2008 budget, 2007-2008 valuations of properties prepared by the Valuer- General and to declare the differential rates in the dollar.

Background(1) Council is required, pursuant to Section 123 of the Local Government Act to

prepare and adopt a budget before August 31 each year.(2) Council, pursuant to Section 167 of the Local Government Act must adopt

valuations on all properties within its boundaries upon which rates are calculated.

(3) Council is required by Section 153 of the Local Government Act to declare a general or differential rate not more than one month before the commencement of the financial year to which the rate relates ,or not later than August 31 of the financial year to which the rate relates.

DiscussionThe consolidated budget for 2007/2008 financial year is attached as Appendix 193.3.6. It is recommended that this agenda item be read in conjunction with the budget.

The preparation of the budget included a series of workshops with Elected Members and a formal public consultation process culminating with a Special Council meeting held on 12 June 2007.

Alterations to draft budget released for public consultationThe following alterations to the draft budget published for public comment have been made.

(1) The revenue and expenditure other than allocated for research and awareness re kerbside recycling has been deleted pending further assessment of how this should be undertaken. This has a neutral impact.

(2) Updated forecasts from the SA Local Government Grants Commission have been incorporated. Loan borrowings have been reduced to offset this increase. Should Council elect to increase borrowings it is suggested that this be done either at the first quarter review of 2007/2008 or after the debt policy is finalised.

(3) $10,000 has been included in Sport & Recreation under the Christian Reserve budget line to assist the Christian Reserve Sporting Facility Committee with lighting if they are able to raise the other funds required.

Other issues raised at public meeting were(1) Concordia Kindergarten requested a contribution of $5,000 to enable them to

leverage other monies for their expansion program. Council has since allocated this money to the kindergarten via resolution at the Council meeting of 25 June 2007 with funding from the Elected Members’ Discretionary fund. No budget adjustment is now required.


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(2) Discount on early payment of rates - Our evaluation in this low interest rate economy confirms that 1% is still the appropriate rate.

(3) Kepa Road – A request to seal the middle portion was made. Preliminary cost estimates were in the order of $500,000 and it is recommended that the budget cannot absorb such an amount at short notice and that it be considered in the ongoing Works programme.

(4) A ratepayer expressed the view that the proposed rate rise discriminated against a single low-income ratepayer. No budget/rating change is recommended. Rate payment options for seniors, hardship and postponements exist.

(5) The Mannum-Wellington LAP made several comments which had no budget impact.

(6) Mr McLaren, on behalf of the Christian Reserve Sporting Facility Committee sought funding of $150,000 to upgrade lighting at Christian Reserve. An amount of $10,000 has been allocated – refer alterations schedule.

Recommendation:That item number 193.3.6 on Council agenda of 9th July, 2007 be received and

(i) Adoption of Budget 2007/08the budget for the year as detailed in Item 193.3.6 on the Council agenda of 9 July 2007, and consisting of the attached statutory budget statements being:

a statement reconciling expected cash and non cash revenues and expenses, and

budgeted income statement budgeted balance sheet budgeted statement of changes in equity budgeted statement of cash flows; and

all other statements and information in accordance with Regulation 5B of the Local Government (Financial Management) Regulations 1999 which provide for:

(a) total estimated expenditure of $22,088,312 (including depreciation)(b) total estimated income from sources other than rates and loans of

$21,260,867(c) total new loans of $1,750,000(d) total amount required to be raised from rates $11,297,700

be adopted;

(ii) Adoption of Valuationthe most recent valuations of the Valuer-General available to the Council of the Capital Value of land within the Council’s area being $2,100,349,400 be adopted;

(iii) Attribution of Land Uses


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(a) the numbers indicated against the various categories of land use prescribed by the Local Government (General) Regulations 1999 be used to designate land uses in the Assessment Record;

(b) the use indicated by those numbers in respect of each separate assessment of land described in the Assessment Record on this date (as laid before the Council) be attributed to each such assessment respectively;

(c) reference in this resolution to land being of certain category use means the use indicated by that category number in the Regulations:

(iv) Declaration of General Ratesin order to raise the amount required for general rate revenue –

(a) differential general rates be declared on all rateable land as follows:

(i) 0.5196 cents in the dollar of the Capital Value of rateable land of categories 1 and 9 use (residential and “other” categories)

(ii) 0.8313 cents in the dollar of the Capital Value of rateable land of categories 2, 3 and 4 use (commercial categories)

(iii) 0.7274 cents in the dollar of the Capital Value of rateable land of categories 5 and 6 use (industrial categories)

(iv) 0.4364 cents in the dollar of the Capital Value of rateable land of category 7 use (primary production); and

(v) 0.6755 cents in the dollar of the Capital Value of rateable land of category 8 use (vacant land); and

(b) a minimum amount payable by way of the general rate of $600.00 in respect of each assessment in accordance with Section 158 of the Act;

be adopted;

(v) Declaration of Separate Ratesin exercise of the powers contained in Section 154 of the Act in order to upgrade and improve the Town Centre Zone (as defined in the Development Plan under the Development Act 1993, applicable to the Council area), a separate rate of 0.00 cents in the dollar of the Capital Value of rateable land for land use categories 2, 3 and 4 in the Town Centre Zone is declared on that land;

(iv) Declaration of Natural Resource Management Levyin accordance with Section 154 of the Local Government Act and Section 95 of the Natural Resource Management Act 2004, a separate rate of 0.005700 cents in the dollar of capital value of all rateable land within the area of the Rural City of Murray Bridge for the purpose of reimbursing to Council the amount that Council contributes to the SA Murray Darling Basin Natural Resource Management Board;

(v) Declaration of Service Rates


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in accordance with Section 155 of the Local Government Act, a total of $57,800 is to be levied against the properties within the area defined as “Riverglen” to which Council provides a service, namely the provision of septic tank effluent disposal and water supply. A service charge of $450 per assessment and a service rate of 0.13978 cents in the dollar of the capital value of rateable land comprising Allotments 1 to 30, 125 and 126 in Deposited Plan DP 30450, and Allotment 50 in Deposited Plan DP42391 and Units 1 to 73 in Strata Plan No SP11238, is declared on the land to which the septic tank effluent disposal scheme and the water supply scheme is supplied.

(vi) in accordance with Section 155 of the Local Government Act, a total of $38,900 is to be levied against the properties within the area defined as “Woodlane” to which Council provides a service, namely the provision of septic tank effluent disposal and water supply. A service charge of $425 per assessment and a service rate of 0.20466 cents in the dollar of the capital value of rateable land comprising Allotments 1 to 9 in Deposited Plans DP 44292 and DP48073 and Allotments 1 to 4, 7 to 37 and 40 in Deposited Plan DP51229 and Allotment 50 in Deposited Plan DP53034 and Allotment 200 in Deposited Plan DP62423, is declared on the land to which the septic tank effluent disposal scheme and the water supply scheme is supplied.

(vii) in accordance with Section 155 of the Local Government Act, a service charge of $50 per new bin is to be raised on new properties which require bins where Council provides a waste disposal collection service and receptacle.

(viii) Paymentpursuant to Section 181(1) of the Act, all rates are payable in four (4) equal instalments on the following dates:

by 24 September 2007 by 14 December 2007 by 14 March 2008 by 13 June 2008

(ix) Early Payment Incentive Schemein exercise of the powers contained in Section 181(11) of the Act, and being of the opinion that it is desirable to encourage ratepayers to pay their general rates and/or separate rates, and/or service rates, and/or service charges early, the Council offers to give a discount of 1% of the amount payable of general rates, and/or service rates and/or service charges if paid in full by 24 September 2007.

Cr Laubsch movedThat item number 193.3.6 on Council agenda of 9th July, 2007 be received and

(i) Adoption of Budget 2007/08the budget for the year as detailed in Item 193.3.6 on the Council agenda of 9 July 2007, and consisting of the attached statutory budget statements being:


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a statement reconciling expected cash and non cash revenues and expenses, and

budgeted income statement budgeted balance sheet budgeted statement of changes in equity budgeted statement of cash flows; and

all other statements and information in accordance with Regulation 5B of the Local Government (Financial Management) Regulations 1999 which provide for:

(a) total estimated expenditure of $22,088,312 (including depreciation)(b) total estimated income from sources other than rates and loans of

$21,260,867(c) total new loans of $1,750,000(d) total amount required to be raised from rates $11,297,700

be adopted;

(ii) Adoption of Valuationthe most recent valuations of the Valuer-General available to the Council of the Capital Value of land within the Council’s area being $2,100,349,400 be adopted;

(iii) Attribution of Land Uses(a) the numbers indicated against the various categories of land use

prescribed by the Local Government (General) Regulations 1999 be used to designate land uses in the Assessment Record;

(b) the use indicated by those numbers in respect of each separate assessment of land described in the Assessment Record on this date (as laid before the Council) be attributed to each such assessment respectively;

(c) reference in this resolution to land being of certain category use means the use indicated by that category number in the Regulations:

(iv) Declaration of General Ratesin order to raise the amount required for general rate revenue –

(a) differential general rates be declared on all rateable land as follows:

(i) 0.5196 cents in the dollar of the Capital Value of rateable land of categories 1 and 9 use (residential and “other” categories)

(ii) 0.8313 cents in the dollar of the Capital Value of rateable land of categories 2, 3 and 4 use (commercial categories)

(iii) 0.7274 cents in the dollar of the Capital Value of rateable land of categories 5 and 6 use (industrial categories)

(iv) 0.4364 cents in the dollar of the Capital Value of rateable land of category 7 use (primary production); and


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(v) 0.6755 cents in the dollar of the Capital Value of rateable land of category 8 use (vacant land); and

(b) a minimum amount payable by way of the general rate of $600.00 in respect of each assessment in accordance with Section 158 of the Act;

be adopted;

(v) Declaration of Separate Ratesin exercise of the powers contained in Section 154 of the Act in order to upgrade and improve the Town Centre Zone (as defined in the Development Plan under the Development Act 1993, applicable to the Council area), a separate rate of 0.00 cents in the dollar of the Capital Value of rateable land for land use categories 2, 3 and 4 in the Town Centre Zone is declared on that land;

(iv) Declaration of Natural Resource Management Levyin accordance with Section 154 of the Local Government Act and Section 95 of the Natural Resource Management Act 2004, a separate rate of 0.005700 cents in the dollar of capital value of all rateable land within the area of the Rural City of Murray Bridge for the purpose of reimbursing to Council the amount that Council contributes to the SA Murray Darling Basin Natural Resource Management Board;

(v) Declaration of Service Ratesin accordance with Section 155 of the Local Government Act, a total of $57,800 is to be levied against the properties within the area defined as “Riverglen” to which Council provides a service, namely the provision of septic tank effluent disposal and water supply. A service charge of $450 per assessment and a service rate of 0.13978 cents in the dollar of the capital value of rateable land comprising Allotments 1 to 30, 125 and 126 in Deposited Plan DP 30450, and Allotment 50 in Deposited Plan DP42391 and Units 1 to 73 in Strata Plan No SP11238, is declared on the land to which the septic tank effluent disposal scheme and the water supply scheme is supplied.

(vi) in accordance with Section 155 of the Local Government Act, a total of $38,900 is to be levied against the properties within the area defined as “Woodlane” to which Council provides a service, namely the provision of septic tank effluent disposal and water supply. A service charge of $425 per assessment and a service rate of 0.20466 cents in the dollar of the capital value of rateable land comprising Allotments 1 to 9 in Deposited Plans DP 44292 and DP48073 and Allotments 1 to 4, 7 to 37 and 40 in Deposited Plan DP51229 and Allotment 50 in Deposited Plan DP53034 and Allotment 200 in Deposited Plan DP62423, is declared on the land to which the septic tank effluent disposal scheme and the water supply scheme is supplied.

(vii) in accordance with Section 155 of the Local Government Act, a service charge of $50 per new bin is to be raised on new properties which require bins where Council provides a waste disposal collection service and receptacle.

(viii) Payment


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pursuant to Section 181(1) of the Act, all rates are payable in four (4) equal instalments on the following dates:

by 24 September 2007 by 14 December 2007 by 14 March 2008 by 13 June 2008

(ix) Early Payment Incentive Schemein exercise of the powers contained in Section 181(11) of the Act, and being of the opinion that it is desirable to encourage ratepayers to pay their general rates and/or separate rates, and/or service rates, and/or service charges early, the Council offers to give a discount of 1% of the amount payable of general rates, and/or service rates and/or service charges if paid in full by 24 September 2007.



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193.3.7 ADOPTION OF RATING POLICY

PurposeTo adopt a rate rebate policy and rating information bulleting for 2007/08

BackgroundPrior to 2007/08, Section 171 of the Local Government Act required a rating policy to be endorsed by Council. The annual business plan now accommodates this and the Section 171 requirement no longer exists.

However the document contains information which is of relevance to rating and additional to the Annual Business Plan. The range of information includes:

Methods of valuation and adoption of valuation Council’s revenue raising powers Differential rates Equity within community and impact of rates across the area Minimum rate Rate concessions including Self Funded Retirees Rate rebates Rates capping Rate remission Flexible rate payments scheme Rate deferral scheme Postponement of rates scheme for state seniors card holders Methods and frequency of payment of rates Application of penalties for late payments Sale of land for non payment of rates Changes to assessment records. Overpayment of rates

This policy must be available for public inspection and copies can be purchased for a prescribed fee.

Council must also ensure that a summary version is prepared and accompanies the first rate notice sent to ratepayers.

DiscussionThe Rating Policy (Appendix 193.3.7) has been prepared to provide a comprehensive description of the rating process and related issues as they exist at the Rural City of Murray Bridge.

The document is significant as it provides further evidence of Council’s commitment to accountability and transparency to the community that it serves.

A “Summary Version“ of the Rating Policy will be produced to accompany the rates notices.

Recommendation:That:(i) Item193.3.7 on Council agenda of 9 July 2007 be received;(ii) Council adopts the Rating Policy 2007/08 attached as Appendix 193.3.7.


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Cr Weinert movedThat:(i) Item193.3.7 on Council agenda of 9 July 2007 be received;(ii) Council adopts the Rating Policy 2007/08 attached as Appendix 193.3.7.



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193.4 MANAGER, DEVELOPMENT & ENVIRONMENTAL SERVICES

Nil


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193.5 MANAGER, LERWIN

Nil


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194 REPORTS FROM COMMITTEES

194.1 BUSHFIRE PREVENTION COMMITTEE – 7/2/07

A copy of the minutes from the meeting of 7th February 2007 are attached as appendix 194.1 for Council’s consideration.

The following recommendation is referred to Council from the Bushfire Prevention Committee meeting held on 7th February, 2007.

Army RangeA. Pope moved a motion that failing to get any satisfaction through an on site visit and discussion with Army range occupants, Council writes a letter to them advising them of their requirements for safety reasons and control in an outbreak.

Seconded by R. Bald. CARRIED.

Monarto Zoological ParkR. Bald moved a motion that the Zoo be asked to complete and supply the relevant agencies with a copy of the plan for such reasons.

Seconded by A. Pope. CARRIED.

4.1 Developments. R. Bald moved that Council FPO’s be consulted on all areas of reasonable development for fire prevention reasons.

Seconded by D. Patten. CARRIED.

4.2 Permit conditions.R. Thorley moved that the permit conditions for this year stay the same as the previous year.

Staff Comments:No objections are raised to the above recommendations from Bushfire Prevention Committee and have been implemented by the administrative.

Recommendation

1. That item number on the Council agenda of 9th July 2007 containing minutes of the Bushfire Prevention Committee from the 7th February, 2007 be received.

2. That Council notes the content of the Bushfire Prevention Committee minutes of 7th February 2007.

Cr Weinmann moved1. That item number on the Council agenda of 9th July 2007 containing minutes of

the Bushfire Prevention Committee from the 7th February, 2007 be received.2. That Council notes the content of the Bushfire Prevention Committee minutes of

7th February 2007.Seconded by Cr Laubsch and CARRIED


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Appendix 194.1Minutes of the Murray Bridge District Bushfire Prevention Committee meeting held in the Committee Room, Local Government Centre, 2 Seventh Street, Murray Bridge on the 7th February 2007 commencing at 7.00pm.

PRESENT: Cr Schubert (Chair)M Coddington Murray Bdge. CFSA Pope Monarto CFSR Jackson Region 3 Fire PreventionR Bald Ettrick CFS (Deputy Chair)A Nicol Fire Prevention OfficerB Wegener Callington CFSR Thorley Jervois CFSD Patten Swanport Group

APOLOGIES:- S Hein MypolongaR Baker Fire Prevention OfficerCr Weinmann

G Chown Fire Prevention Officer (Mt. Barker Council)

ABSENTEES: J Stellman National Parks and Wildlife

1. CONFIRMATION OF MINUTESR. Thorley moved“That the minutes of the Murray Bridge District Bushfire Prevention Committee meeting held on 1st November 2006 be taken as a true and correct record.

Seconded by M. Coddington CARRIED

2. BUSINESS ARISING FROM PREVIOUS MINUTES:2.1 Membership.

Roger Kilpatrick has been sent a letter letting him know that his membership has expired for the DBPC and has also given a certificate of appreciation for his efforts over all the years with the committee.

3. Areas of concern.R Bald mentioned the Army Range as an area of concern. They have no current fuel breaks etc. The scrub is very thick, even too thick in some spots for their training drills, however the occupants do not seem concerned about the current conditions. R. Jackson mentioned the possibility of an on site meeting with them to discuss such issues and the possibility of developing a plan with them like Monarto Zoo to give some direction in the case of an outbreak. It was mentioned at this time that there is problems with the lack of fire prevention on government controlled land in general.

MOTION: A. Pope moved a motion that failing to get any satisfaction through an on site visit and discussion with Army range occupants, Council writes a letter to them advising them of their requirements for safety reasons and control in an outbreak.



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D. Patten made comment that Monarto Zoo had not currently presented the relevant agencies to assist them in outbreaks, access gates etc.

MOTION: R. Bald moved a motion that the Zoo be asked to complete and supply the relevant agencies with a copy of the plan for such reasons.

Seconded by A. Pope. CARRIED.

4. GENERAL BUSINESS

4.3 Developments. It was mentioned that a lot of new development has been happening in the district and the Council FPO’s have not been consulted prior to approvals regarding potential fire risks, whether that be due to excess fuel levels or the actual development causing fire risks in the future.

MOTION: R. Bald moved that Council FPO’s be consulted on all areas of reasonable development for fire prevention reasons.

Seconded by D. Patten. CARRIED.

4.4 Permit conditions.MOTION: R. Thorley moved that the permit conditions for this year stay the same as the previous year.


4.5 Committee representatives.As discussed at prior meetings the committee require membership and attendance from various organisations in the district. At present all relevant agencies have been contacted and asked for a member to sit on the committee. Most have replied and promised the allocation of a representative in the very near future. A. Nicol to follow up.

4.6 Legislation.R. Jackson advised the committee that there have been some

changes to the legislation in particular the Australian Standards with spark arresters. At present nothing currently complies with the standards. See attachment for further details.

6 NEXT MEETING2nd of May 2007 (Wednesday) 7pm Region 3 Headquarters, Murray Bridge.

Minutes taken as read and confirmed this day of 2007.


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195 QUESTIONS ON NOTICENil


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196 URGENT BUSINESS APPROVED BY MAYOR ARBON

196.1 AV JENNINGS – OPENING OF RESERVE 27 JULY 07

Cr Phillips moved1. That in response to AV Jennings request for using an aboriginal name

“Nankeri Reserve” meaning beautiful, the Manager Development & Environmental Services negotiate with the Ngarrindjeri People for the naming of the main reserve.

2. Alternatively that Council endorse AV Jennings second preference suggested name as Pathways Reserve.

3. That Council endorse AV Jennings’ suggestion for the naming of the wetland to “Casuarina Wetland”.



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196.2 COUNCIL MEETING LOCATION – 23 JULY, 2007

Cr Phillips movedIf the Murray Bridge Community Club becomes available as a venue for the Council meeting on the 23 July 2007 that the meeting be held at the Murray Bridge Community Club.



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197 CONFIDENTIAL ITEMS

197.1 CONFIDENTIAL ITEMS

Section 90(3)(h) – legal advice

Recommendation 1:“That:

(i) Item in the Agenda for this meeting of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(h); and

(ii) pursuant to Section 90(2) of the Local Government Act, 1999, an order be made to exclude the public (with the exception of staff of the Rural City of Murray Bridge who are permitted to remain) from attendance at so much of this meeting as is necessary to receive, discuss or consider in confidence any information or matter listed as an item to be considered in Section 90(3)(h).”

Cr Nutt moved“That:

(i) Item in the Agenda for this meeting of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(h); and

(ii) pursuant to Section 90(2) of the Local Government Act, 1999, an order be made to exclude the public (with the exception of staff of the Rural City of Murray Bridge who are permitted to remain) from attendance at so much of this meeting as is necessary to receive, discuss or consider in confidence any information or matter listed as an item to be considered in Section 90(3)(h).”


Members of the public and staff left the Chamber at 8.22 p.m.

Mr David Altmann, Chief Executive Officer, Mr Kym Miller, Manager, Corporate & Community Services, Mr Reginald Budarick, Manager, Lerwin, Ms Gloria Booker, Manager, Development & Environmental Services and Mr David Allen Overseer and Ms Ros Kruger, Minute Taker, being members of staff, remained in the Chamber.


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Recommendation 3.That pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.1 listed on the Agenda for the meeting of Council of the Rural City of Murray Bridge held on 9 July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (h) of the Local Government Act, 1999, this meeting of Council do order that the:

(i) Resolution, report, appendices, discussion and any other associated information submitted to this meeting and the minutes of this meeting in relation to the matter remain confidential and not be available to the public for the period of 12 months;

(ii) the exception to (i) of this resolution being those required to have knowledge of the resolution in order to execute said resolution;

(iii) the confidentiality of the matter be reviewed annually in accordance with Section 91 Clause (9) (a) of the Local Government Act 1999 ; and

(iv) Chief Executive Officer be delegated the authority to review and revoke all or part of the order herein and directed to present a report containing the Item for which the confidentiality order has been revoked.

Cr Simmons movedThat pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.1 listed on the Agenda for the meeting of Council of the Rural City of Murray Bridge held on 9 July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (h) of the Local Government Act, 1999, this meeting of Council do order that the:







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Section 90(3)(d)commercial information of a confidential nature (not being a trade secret) the disclosure of which –

(i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest.


(i) Item 197.2 in the Agenda for this meeting of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(d); and

(ii) pursuant to Section 90(2) of the Local Government Act, 1999, an order be made to exclude the public (with the exception of staff of the Rural City of Murray Bridge who are permitted to remain) from attendance at so much of this meeting as is necessary to receive, discuss or consider in confidence any information or matter listed as an item to be considered in Section 90(3)(d).”

Cr Weinert moved“That:

(i) Item 197.2 in the Agenda for this meeting of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(d); and




Mr David Altmann, Chief Executive Officer, Mr Kym Miller, Manager, Corporate & Community Services, Mr Reginald Budarick, Manager, Lerwin, Ms Gloria Booker, Manager, Development & Environmental Services and Mr Dave Allen Overseer and Ms Ros Kruger, Minute Taker, being members of staff, remained in the Chamber.


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Recommendation 3.That pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.2 listed on the Agenda for the meeting of Council of the Rural City of Murray Bridge held on 9th July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (a) of the Local Government Act, 1999, this meeting of Council do order that the:





Cr Nutt movedThat pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.2 listed on the Agenda for the meeting of Council of theRural City of Murray Bridge held on 9th July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (a) of the Local Government Act, 1999, this meeting of Council do order that the:







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Section 90(3)(a) – information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living of dead)


(i) Item 197.3 in the Agenda for this meeting of 9 July 2007 of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(a); and

(ii) pursuant to Section 90(2) of the Local Government Act, 1999, an order be made to exclude the public (with the exception of staff of the Rural City of Murray Bridge who are permitted to remain) from attendance at so much of this meeting as is necessary to receive, discuss or consider in confidence any information or matter listed as an item to be considered in Section 90(3)(a).”

Cr Weinert moved“That:

(i) Item 197.3 in the Agenda for this meeting of 9 July 2007 of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(a); and

(ii) pursuant to Section 90(2) of the Local Government Act, 1999, an order be made to exclude the public (with the exception of staff of the Rural City of Murray Bridge who are permitted to remain) from attendance at so much of this meeting as is necessary to receive, discuss or consider in confidence any information or matter listed as an item to be considered in Section 90(3)(a).”



Mr David Altmann, Chief Executive Officer, Mr Kym Miller, Manager, Corporate & Community Services, Mr Reginald Budarick, Manager, Lerwin, Ms Gloria Booker, Manager, Development & Environmental Services, Mr Dave Allen Overseer and Ms Ros Kruger, Minute Taker, being members of staff, remained in the Chamber.


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Printed

Recommendation 3.That pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.3 listed on the Agenda for the meeting of Council of the Rural City of Murray Bridge held on 9 July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (a) of the Local Government Act, 1999, this meeting of Council do order that the:





Cr Simmons movedThat pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.3 listed on the Agenda for the meeting of Council of theRural City of Murray Bridge held on 9 July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (a) of the Local Government Act, 1999, this meeting of Council do order that the:




(iv) Chief Executive Officer be delegated the authority to review and revoke all or part of the order herein and directed to present a report containing the Item for which the confidentiality order has been revoked



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Section 90(3)(d)commercial information of a confidential nature (not being a trade secret) the disclosure of which –

(i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest.

Cr Schubert moved“That:

(i) Item 197.4 in the Agenda for this meeting of 9 July 2007 of the Council of the Rural City of Murray Bridge be considered under Section 90(3)(d); and




Mr David Altmann, Chief Executive Officer, Mr Kym Miller, Manager, Corporate & Community Services, Mr Reginald Budarick, Manager, Lerwin, Ms Gloria Booker, Manager, Development & Environmental Services, Mr Dave Allen Overseer and Ms Ros Kruger, Minute Taker, being members of staff, remained in the Chamber.

Cr Laubsch movedThat pursuant to Section 91 (7) & (9) of the Local Government Act, 1999, and on the grounds that Item No.197.3 listed on the Agenda for the meeting of Council of the Rural City of Murray Bridge held on 9 July 2007, was received, discussed and considered in confidence pursuant to Section 90 (3) (d) of the Local Government Act, 1999, this meeting of Council do order that the:





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(iv) Chief Executive Officer be delegated the authority to review and revoke all or part of the order herein and directed to present a report containing the Item for which the confidentiality order has been revoked



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Meeting closed at 8.52 p.m.

Minutes taken as read and confirmed this day of 2007.

……………………………………………MAYOR

Unconfirmed COUNCIL MINUTES - Rural City of Murray Bridge · 185 CIVIC PRAYER 186 ... July 4...

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Transcript of Unconfirmed COUNCIL MINUTES - Rural City of Murray Bridge · 185 CIVIC PRAYER 186 ... July 4...