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Telework Policy Guide

J1- Manpower and Personnel

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Overview

References Purpose Definitions Benefits Challenges Eligibility Guidelines Exercise

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References

Section 359 of Public Law No. 106-346­ “Department of Transportation and related Agencies

Appropriation Act 2001”, 23 Oct 2000 DoD Telework Policy Guide for Civilian Employees, 22

Oct 2001 DODI 1035.01 Telework Policy, 3 April 2007 NGB J1

­ All States Log Number P10-0007, 23 March 2010 WING HRR 301-1, 1 April 2007 www.telework.gov

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Definitions

Telework­ Means to an alternative work

arrangement for employees to conduct all or some of their work away from the primary workplace.

­ Work location might be a residence, an office closer to the employee’s residence or another acceptable locations

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Definitions

Regular or Recurring Telework­ Work schedule where eligible employees regularly work at

least one day per biweekly pay period at an alternative worksite.

Ad Hoc Telework­ Telework performed at an alternative worksite on an

occasional, one-time or irregular basis Work-at-home Telework Other Approved Worksites

­ Any other worksite funded by employee’s component

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Benefits

Valuable management tool Improve quality of life Allows employees to balance their

work lives with private and family responsibilities

Can enhance the National Guard’s efforts to recruit & retain high quality employees

Benefits our society­ Cleaner air­ Reduced energy consumption­ Decreased traffic congestion

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Challenges

Employee­ Telework concerns­ Operational adjustments­ Technology requirements

­ Telework might jeopardize my chances for advancement. ­ I'm not sure I'll like working alone. ­ Can I really live up to my manager's expectations? ­ Will I be able to separate home and work?

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Challenges

Supervisors­ Although telework has been around for a while, there are still

several misperceptions that have made some managers reluctant to approve a telework arrangement.

­ Once I allow my employee to telework, I will never see or hear from him/her again.

­ If I approve one telework agreement, I will have to let all my employees telework.

­ Telework stands in the way of effective teamwork. ­ Worker productivity will drop if I am not watching my employees

every minute.

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Supervisor Driven

Selection of Participants­ Supervisors identify positions suitable for telework­ Supervisors may select employees to participate

voluntarily­ Continued participation is not statutory or an automatic

right­ Supervisors may change, modify or terminate due to

mission needs or other eligibility consideration at any time

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Eligibility

Eligible Positions­ Those involving tasks and work activities that are portable­ Do not require employees being at a traditional work site­ Conducive to supervisory oversight at the alternative

worksite Positions Not Eligible

­ Those involving tasks that are not portableRequire employee to have daily face-to-face contact with

supervisor, colleagues, clients, general publicRequire daily access to classified informationTrainee or entry level positions

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Suitability

Demonstrated dependability & ability to handle responsibility

Proven record of high personal motivation Ability to prioritize work effectively Good time management skills Proven/expected minimum performance rating of fully

successful

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Guidelines

Written Agreements­ DD Form 2946

Time and Attendance­ Codes

TW: Telework RegularTS: Telework SituationalTM: Telework Medical

Training-must be completed prior to submitting the DD Form 2946. Training can be found at the following link:

http://www.telework.gov/tools_and_resources/training/employees/index.aspx (for employees)

http://www.telework.gov/tools_and_resources/training/managers/index.aspx (for supervisors)

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Questions