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UNAPPROVED Minutes of the Meeting of the Board of Trustees

SUNY Ulster

January 19, 2016

A meeting of the Board of Trustees of SUNY Ulster was held on Tuesday, January 19, 2016, in the Howard C. St. John

Business Seminar Room, George Clinton Hall, Stone Ridge Campus. The following were in attendance:

Timothy Sweeney Chair

Gabriel Sottile Vice Chair

Anna Brett Trustee

Karen Clark Adin Trustee

Françoise Dunefsky Trustee

Rod Futerfas Trustee

William L. Spearman Trustee

Audrey Pottinger Student Trustee

Alan P. Roberts President

William J. Ryan, Jr. College Attorney

Excused Absences: Victoria St. John-Gilligan, Secretary

Also in attendance were Ann Marrott, Vice President and Dean of Enrollment Management, Kevin Stoner, Dean of

Academic Affairs, W. John Dunn, Interim Dean of Administration, Christopher Marx, Dean of Continuing & Professional

Education, Lorraine Salmon, Executive Director of Institutional Advancement & Externals Relations and Jennifer Zell,

Secretary to the Board of Trustees.

Call to Order

Chair Sweeney called the meeting to order at 4:00 p.m. and introduced Douglas Furman, Associate Professor of

Mathematics and STEM Department Chair, who presented on his co-editing of the book, Writing the History of

Mathematical Notation: 1483-1700 (Docent Press, Boston 2015). Mr. Furman was appointed to the Editorial Board of the

Docent Press and developed a History of Mathematics course as well.

Approval of Consent Agenda

Chair Sweeney referenced the consent agenda, minutes of the December 15, 2015, meeting and asked for a motion to

move the consent agenda items. Ms. Dunefsky moved, and Ms. Brett seconded the motion. Chair Sweeney asked if there

were any additional questions. There being none the minutes and the following resolutions passed unanimously:

Resolution #16-1-01 Continuing Appointment – OPAP (O’Brien)

WHEREAS, the Vice President and Dean for Enrollment Management and the President concur, and

WHEREAS, the Personnel, Educational Programs and Services Committee has met and concurs, now, therefore, be it

RESOLVED, that Maria O’Brien, receive continuing appointment as Counselor, Student Support Services, TRIO (10

months), OPAP Level III, rank of Instructor, effective January 20, 2016, at an actual salary of $35,775, plus future

contractual increases, contingent upon funds being available in grant budget.

Resolution #16-1-02 Probationary Reappointments – Faculty

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committee has met and concurs, now, therefore, be it

RESOLVED, that the Board of Trustees approves the following probationary reappointments for the 2016-2017 academic

year at the current annual salary listed, plus future contractual increases, contingent upon funds being available in the

College budget:

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Name Date of Hire Title ’15-‘16

In Current Salary

Position

Stephen Balantzian 9/1/12 Instructor/Theater $42,663

Goretti Benca 9/1/14 Instructor/English $41,374

Lisa Bullard 9/1/14 Instructor/English $41,995

Nancy Decker 9/1/12 Assistant Professor/Biology $52,335

Kristin Flynn 9/1/15 Assistant Professor/Fashion Design $52,750

Nicholas Haines 1/14/14 Instructor/English $41,995

Jan Holland 1/9/12 Assistant Professor/Criminal Justice $49,983

Karl Knapp 9/1/12 Assistant Professor/Chemistry $52,335

Mark Stewart 9/1/14 Assistant Professor/Engineering $59,885

Candice VanDyke 9/1/14 Instructor/English $43,352

Resolution #16-1-03 Probationary Reappointments – OPAP

WHEREAS, the Vice President and Dean for Enrollment Management recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committee has met and concurs, now, therefore, be it

RESOLVED, that the Board of Trustees hereby approves the following OPAP probationary reappointments, effective

September 1, 2016, through August 31, 2017, at the current salary listed, plus future contractual increases, contingent upon

funds being available in the College and/or grant budget(s):

Name Date of Title in Current Position OPAP 15-16

Hire Level Salary

Deb Waller-Frederick 04/29/13 Coordinator of Campus Life Level III $57,175

Matthew Green 11/28/11 Assistant Dean for Enrollment Services & Level V $80,400

Director of Admissions

Kathleen Hasbrouck 07/28/14 Director of Children’s Center Level III $40,725

Dyana Warnock 01/02/13 Coordinator of Admissions Services Level III $37,175

Matthew Brennie 03/07/11 Assistant Dean of Student Services and

Athletic Director Level V $76,450

Lorraine Salmon 03/02/15 Executive Director of Institutional

Advancement & External Affairs Level VI $90,725

And, be it further

RESOLVED, that the granting of these probationary reappointments herein are not deemed to be a guarantee of employment

for the duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate

the appointments without cause.

Resolution #16-1-04 Probationary Reappointment – OPAP (Gruner)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the probationary reappointment of Marla Gruner, Assistant Librarian -

Reference, OPAP Level IV, rank of Instructor, at a base annual salary of $42,450, effective September 1, 2016, through

August 31, 2017, plus future contractual increases, contingent upon funds being available in the College budget, and be it

further

RESOLVED, that the granting of this probationary reappointment herein is not deemed to be a guarantee of employment

for the duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate

the appointment without cause.

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Resolution #16-1-05 Probationary Reappointment OPAP (D. Miller)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the probationary reappointment of Debra Miller, as Registrar, OPAP

level V, rank of Professor, at a base annual salary of $66,725, effective September 1, 2016, through August 31, 2017,

contingent upon funds being available in the College budget, and be it further

RESOLVED, that the granting of this probationary reappointment herein is not deemed to be a guarantee of employment for

the duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-06 Probationary Reappointment – OPAP (Savage)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the probationary reappointment of Lisa Savage, Instructional

Assistant/Laboratory & Chemical Safety Coordinator, OPAP level III, rank of Instructor, at a base annual salary of

$39,900, effective September 1, 2016, through August 31, 2017, plus future contractual increases, contingent upon funds

being available in the College budget, and be it further

RESOLVED, that the granting of this probationary reappointment herein is not deemed to be a guarantee of employment for

the duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-07 Probationary Reappointment – OPAP (Showers)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the probationary reappointment of Megan Showers, Program Assistant

in Biological Sciences, OPAP Level I, effective September 1, 2016, through August 31, 2017, at a base annual salary of

$33,384, plus future contractual increases, contingent upon funds being available in the College budget, and be it further

RESOLVED, that the granting of this probationary reappointment herein is not deemed to be a guarantee of employment for

the duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-08 Term Reappointment – OPAP (Gregory)

WHEREAS, the Vice President and Dean for Enrollment Management recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committee has met and concurs, now, therefore, be it

RESOLVED, that the Board of Trustees hereby approves the following OPAP term reappointment, effective September 1, 2016,

through August 31, 2017, at the current salary listed, plus future contractual increases, contingent upon funds being available in

the grant budget:

Name Date of Title in Current Position OPAP 15-16

Hire Level Salary

Thomas Gregory 11/18/15 Program Assistant/TRiO/Student Level I $30,000

(in current position) Support Services

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And, be it further,

RESOLVED, that the granting of this term reappointment herein is not deemed to be a guarantee of employment for the

duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointments without cause.

Resolution #16-1-09 Term Reappointment – OPAP (Clune)

WHEREAS the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, and Educational Programs and Services Committee has met and concurs,

now, therefore, be it

RESOLVED, that the Board of Trustees hereby approves the term reappointment of Cynthia C. Clune, Counselor for

SBDC, OPAP Level III, rank of Instructor, at a base annual salary of $44,450, effective September 1, 2016, through

August 31, 2017, plus future contractual increases, contingent upon funds being available in the New York State SBDC

Grant, and be it further

RESOLVED, that the granting of this term reappointment herein is not deemed to be a guarantee of employment for the

duration of the term. This position is “at-will” and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-10 Term Reappointment – OPAP (Iversen)

WHEREAS, the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the term reappointment of Ellen Iversen, Program Coordinator Disaster

Assistance, OPAP level III, rank of Instructor, effective September 1, 2016, through August 31, 2017, at a base annual

salary of $31,321, contingent upon funds being available in the grant budget, and be it further

RESOLVED, that the granting of this term reappointment herein is not deemed to be a guarantee of employment for the

duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-11 Term Reappointment – OPAP (LoCicero-Terrizzi)

WHEREAS the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, and Educational Programs and Services committee has met and concurs,

now therefore, be it

RESOLVED that the Board of Trustees hereby approves the term reappointment of Catherine LoCicero-Terrizzi, SBDC

Counselor, OPAP level III, rank of Instructor, effective September 1, 2016, through August 31, 2017, at a base annual

salary of $45,175, plus future contractual increases, contingent upon funds being available in grant budget, and be it

further

RESOLVED, that the granting of this term reappointment herein is not deemed to be a guarantee of employment for the

duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-12 Term Reappointment – OPAP (Reer)

WHEREAS the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

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RESOLVED, that the Board of Trustees hereby approves the term reappointment of Barbara Ann Livermore Reer,

Director of Professional Technology Programs, OPAP Level III, rank of Assistant Professor, effective September 1, 2016,

through August 31, 2017, at a base annual salary of $62,475, plus future contractual increases, contingent upon funds

being available in the College and grant budgets.

Resolution #16-1-13 Term Reappointment – OPAP (Richards)

WHEREAS, the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the term reappointment of Michele Richards, Program Coordinator -

SBDC, OPAP level III, rank of Instructor, to work 26.25 hours, effective September 1, 2016, through August 31, 2017, at

an actual salary of $27,923, plus future contractual increases, contingent upon funds being available in the SBDC grant

budget, and be it further

RESOLVED, that the granting of this term reappointment herein is not deemed to be a guarantee of employment for the

duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-14 Term Reappointment – OPAP (Scott)

WHEREAS the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur,

now, therefore, be it

RESOLVED, that the Board of Trustees hereby approves the term reappointment for Andrew Scott, Program Assistant,

OPAP Level I, to work 35 hours per week, effective April 1, 2016, through December 31, 2016, at a base annual salary of

$36,680, plus future contractual increases, contingent upon funds being available in the grant budget, and be it further

RESOLVED, that the granting of this term reappointment herein is not deemed to be a guarantee of employment for the

duration of the term. This position is "at-will" and Ulster County Community College retains the right to terminate the

appointment without cause.

Resolution #16-1-15 Change in Hours – OPAP (Corsones)

WHEREAS the Dean of Continuing & Professional Education recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur,

now, therefore, be it

RESOLVED, that the Board of Trustees hereby approves the change in hours for Linda Corsones, Program Coordinator,

OPAP Level III IV, rank of Instructor, to work 35 hours per week, effective September 1, 2016, through August 31, 2017,

at a base annual salary of $46,351, plus future contractual increases, contingent upon funds being available in the College

budget.

Resolution #16-1-16 Change in Hours – OPAP (Songayllo)

WHEREAS the Dean of Advancement & Continuing Education recommends, and the President concurs, and

WHEREAS, the Personnel, and Educational Programs and Services committee has met and concurs, now therefore, be it

RESOLVED that the Board of Trustees hereby approves the change in hours for Ann Songayllo, OSHA Program

Coordinator, OPAP level III, rank of Instructor, to work 35 hours per week, effective September 1, 2016, through August

31, 2017, at a base annual salary of $49,577, plus future contractual increases, contingent upon funds being available in

grant and College budgets.

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Resolution #16-1-17 Change in Salary – OPAP (Beckley)

WHEREAS, with the recent resignation of Brendan Sheehan, Bookkeeper for the Association, the College has $20,000 in

available funds to help reorganize the Accounting Department, allowing for duties within Accounting to be redistributed,

and

WHEREAS, the Dean of Administration recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves a change in salary for Amber Beckley from: $47,533 to: $55,533 for,

effective January 20, 2016, contingent upon funds being available in the College budget.

Resolution #16-1-18 Change in Salary & Title – OPAP (Winters)

WHEREAS, with the recent resignation of Brendan Sheehan, Bookkeeper for the Association, the College has $20,000 in

available funds to help reorganize the Accounting Department, allowing for duties within Accounting to be redistributed,

and

WHEREAS, the Dean of Administration recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves a change in title for Amy Winters from: Coordinator of Accounting to:

Assistant Dean of Administration with a change in salary from: $70,525 to: $78,525, effective January 20, 2016,

contingent upon funds being available in the College budget.

Resolution #16-1-19 Retirement & Distinguished Staff Status – OPAP (Jeffers)

WHEREAS, the President wishes to recognize long-standing members of the Organization of Professional and

Administrative Personnel (OPAP) upon their retirement, and

WHEREAS, Suzy Jeffers, Gallery Coordinator, notified the College of her decision to retire effective January 31, 2016,

and

WHEREAS, the President recommended this request be granted, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees hereby accepts with regret, the resignation, for retirement purposes, of Suzy

Jeffers, and be it further

RESOLVED, that the Board of Trustees hereby recognizes Suzy Jeffers as a Distinguished Staff Member and confers the

following privileges upon her retirement:

use of library services,

invitation to participate in commencement and other academic

programs,

invitation to represent the College in professional groups,

use of tuition waivers for Ulster County Community College courses (Additional fees

assessed relating to external vendor or contracted costs for credit free tuition charges are

not subject to waivers and must be paid by the Distinguished Staff member.),

inclusion of name in the official College catalog,

access to the College’s computer services, including access to the

internet and library/information packages available to all College

faculty and staff at no additional expense to the College, and

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faculty/staff parking permit.

Resolution #16-1-20 Travel Beyond Limit – Faculty (Balantzian)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the long distance travel of Mr. Stephen Balantzian, Instructor of

Theater and Coordinator of the Theater Program, to attend the Humana Festival of New American Plays in Louisville,

Kentucky, March 25 through March 27, 2016.

Resolution #16-1-21 Travel Beyond Limit – Faculty (Nixon)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the long distance travel of Sean Nixon, Associate Professor of Art &

Graphic Design, to attend the 2016 Real World Classroom Design on location at LaSalle University, in Mexico City,

Mexico, March 16 through March 23, 2016.

Resolution #16-1-22 Travel Beyond Limit – Faculty (Wiltshire)

WHEREAS, the Dean of Academic Affairs recommends, and the President concurs, and

WHEREAS, the Personnel, Educational Programs and Services Committees have met and concur, now, therefore, be it

RESOLVED, that the Board of Trustees approves the long distance travel of Sandra Wiltshire, Assistant Professor of

Veterinary Technology to attend the VHMA Management Exchange 2016 in St. Petersburg, Florida, February 17 through

February 20, 2016.

Resolution #16-1-23 Amendment to Resolution #15-12-164 Tuition & Fee

Schedule and Student Refund Policy 2015-2016

WHEREAS, the Board of Trustees approved a complete schedule of tuition and fees for the 2015-2016 academic year via

Resolution #15-5-71, and amendments to the approved schedule of tuition and fees for the 2015-2016 academic year via

Resolutions #15-8-116, and #15-12-164, and

WHEREAS, the Interim Dean of Administration has received requests for recommended amendments to the Tuition & Fee

Schedule & Student Refund Policy 2015-2016, and

WHEREAS, the President concurs, now, therefore, be it

RESOLVED, that the Board of Trustees hereby approves the amendment of Resolution # 15-12-164 Tuition & Fee

Schedule & Student Refund Policy 2015-2016 to include the following changes:

Fee Changes

For all second-year Vet Tech students:

Fee for a mandatory review course in preparation for Boards $120

VTS 258

For all first-year Vet Tech students:

Fee for mandatory membership in the New York State Veterinary

Technician Association $ 25

VTS 149 & VTS 253

Payment Plan Enrollment Fee $ 35

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FAS110 Apparel Construction FAS 120 Apparel Design I $160 Per Course

FAS 220 Apparel Design II FAS221 Design Studio

Chair Report

Chair Sweeney reminded the Trustees of the upcoming session with Dona Bulluck, Esq., SUNY Associate Counsel on

Understanding the Role & Responsibilities of Community College Trustees, and mini-retreat to focus on discussion items

for the June 2016 full-day retreat on Monday, January 25 from 9 a.m. – 1 p.m.

Chair Sweeney referenced our exploring strategies to engage state representatives prior to NYCCT advocacy day and

asked Trustees interested in attending the advocacy meetings on March 2 to please let Jenn Zell know.

Chair Sweeney referenced Governor Cuomo’s plan for the new minimum wage and indicated that it will effect our student

workers on campus; collective bargaining units are not included in this. He indicated that it will be up to the Board of

Trustees to adopt this.

Chair Sweeney noted President Roberts’ recent address to the Rondout Valley Business Association on January 15 and

stated that 50 – 60 guests were in attendance for the breakfast meeting in the College Lounge.

Chair Sweeney referenced the Board’s prior meetings as committee of the whole and asked the Board to consider meeting

formats beginning next month at 2:30 p.m. Ms. Dunefsky made a motion and Mr. Futerfas seconded the motion.

Student Trustee Report

Ms. Pottinger updated the Trustees on recent student activities for the months of November and December. She indicated

that the holiday party was successful and noted that a survey was conducted to find out what students are interested in and

what ideas they have for student events. Ms. Pottinger referenced her attendance at the Police Academy graduation in

December 2015 and ended her report with a slideshow.

President’s Report

President Roberts referenced his attending 34 events and meeting, including Professor Truitt’s Criminal Justice recruiting

session for BOCES students and Opening Day for the spring 2016 semester where he shared his vision for the next year

with our focus on student success, increasing enrollment and channeling resources where we really need them.

President Roberts reminded the Board that we offer 51 programs: 19 immediate career and 32 transfer programs.

President Roberts referenced the College Community Cabinet’s charge to develop a communication protocol in an effort

to communicate effectively and not via silos.

President Roberts referenced continued work with Rondout Valley Schools Superintendent on the expanded Early College

Program, as well as the newly created President’s Challenge Scholarship.

President Roberts stated that we are working on the potential partnership with PTECH at the Kingston Center of SUNY

Ulster (KCSU).

President Roberts announced our continued work through subcommittees on the implementation and operationalization of

the 2015-2019 strategic plan

President Roberts announced that we have hired a Human Resources consultant to look at the functions of Human

Resources currently placed throughout the institution, as well as evaluations, FMLA, organizational structure and

recruitment for the Dean of Administration position.

President Roberts referenced his plan to implement new recognition awards for faculty, staff and administrators for

Employee Recognition; his work on developing an Endowed Chair Program and the Biz Idea Challenge Competition to be

held on April 21 at 2 p.m. in the College Lounge, where the top three student winners will be awarded funds

($1000/$750/$500).

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Vice President’s Report

Vice President Marrott announced that enrollment is currently five to seven % below budget and stressed sharing this

information with the board and campus community to be transparent and to keep the community informed.

Vice President Marrott announced that the College’s new website will launch between February 1 and March 1,

depending on resources to complete the project. She indicated that the homepage will be a moving image showcasing a

variety of opportunities, including outcomes, what’s new, alumni and student profiles, navigation and registration access

via mobile phone. Vice President Marrott announced that our web designer has worked with Department Chairs for their

valuable input on the newly designed site.

Vice President Marrott announced that we are embarking on a branding and image standardization in an effort to always

display a consistent professional image. She indicated that it starts with the name of the College (SUNY Ulster or Ulster

County Community College), as well as the use of the College seal. A style guide has been created as well as electronic

templates that faculty and staff can use. Mr. Spearman asked when the website was last refreshed and Vice President

Marrott noted five years ago.

Vice President Marrott announced that the Safety Committee has made five recommendations to the president and cabinet

for faculty, staff and students and indicated that we are now looking at how we operationalize some of these items. Vice

President Marrott indicated that Wayne Freer, Director of Public Safety would like to meet with the SGO to find out

concerns of the students. She also announced that we have a new canine unit on campus.

Ms. Pottinger referenced her blended course for this semester and not being sure how to navigate Blackboard. Dean

Stoner announced that a team from OIT, our Instructional Designer, and Director of Distance Learning have developed a

big help button, which will be located on the Portal to assist with directing students, faculty and staff to answers to

questions on every aspect of campus, including Blackboard.

Educational Programs

Dean Stoner also referenced working with Vice President’s Marrott’s staff on low enrolled classes and minimizing

interruption to student schedules. He indicated that we are tracking these as we move forward in order to get an idea of

where our demand really is.

Dean Stoner announced that we did not receive the $1.3 M SUNY grant and suggested that it is possible that we could be

awarded funds in succeeding rounds.

Dean Stoner announced our working with SUNY Purchase on an exciting STEM project, which would enable students to

go to SUNY Ulster and then transfer to SUNY Purchase with a scholarship, almost fully funding their baccalaureate level

work.

Dean Stoner noted that we are in the process of program prioritization, focusing on centrality to mission, enrollment, job

prospects and transferability. He indicated that he would present recommendations to the Board of Trustees by the end of

spring.

Economic Development Report

Ms. Dunefsky asked Dean Marx to guide the Trustees through his report.

Dean Marx announced that continuing education enrollments are down due to our not receiving a manufacturing program.

He noted that we are in the process of hiring a staff member to be placed at the One Stop to direct people into these

programs and noted that there are 8 or 10 manufacturing companies ready to interview or hire.

Chair Sweeney referenced the County and suggested that this would be an interesting dialogue for local towns and

municipalities and what the towns themselves need. Dean Marx stated that we are working hard to engage with all

initiatives coming out of economic development to make sure we are part of and to provide training for all of them. Chair

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Sweeney referenced the new plans for Hasbrouck House in Stone Ridge and hospitality. Dean Marx announced that we

are hosting a hospitality roundtable to find out what the need is in our area.

Dean Marx drew everyone’s attention to our new spring 2016 continuing and professional education catalog highlighting

60 new courses, ideas and products.

Finance

Mr. Sottille referenced the College’s recent stellar audit and indicated that revenues are down. He stated that the only

solution is to be very stringent on expenses. He reiterated that we have to change our business model and gave kudos to

Mr. Dunn, the President and Deans for identifying the problem and tracking it.

Interim Dean Dunn referenced the enrollment report included with the financials and our factoring enrollment into our

revenue stream. He announced that WinterNet was down 3% from our projected budget and that our spring projection is

44 FTEs below budget. Dean Dunn noted that it is the first day of the semester and that we haven’t seen the results from

the pilot program on deregistration. He noted that we are currently $542,997 below budget and that once we see how

credit free factors in we will have a better number. Mr. Spearman referenced the other charges trend and asked if the

KCSU had something to do with that? Dean Dunn indicated that we lost state aid for a lot of labs and that other revenue

is down on volume. He indicated that we would have information next month. Mr. Spearman referenced the three-year

budget forecast. Dean Dunn noted the next step is to fill $100 per FTE, which is back where we were in 2008 and equal

to 2007. Dean Dunn referenced $250 per FTE for the next two years would put the State back to where they should be as

they are not at 1/3.

Dean Dunn referenced salaries and wages (Faculty, OPAP and MC salary increases) and the new positions added,

including a part-time veterans coordinator and a part-time position in the Library. He referenced our savings to date for

the account clerk position as it has not been filled. He reiterated the cost of benefits in adding new positions. Mr.

Spearman referenced our looking at filling positions and the retrenchments from last year. Dean Dunn referenced our

contractual supplies, including $120,000 in rent for the Collegian program, as he referenced that schools with students on

the free and reduced lunch program pay 1/3 of the tuition and their institutions/districts reimburse for rental. He indicated

that this is a write off of $916,000 as compared to previous years of $1.1M. Dean Dunn thanked the Foundation for their

support of funds to upgrade the campuses Wi-Fi. To date it is projected that we will use $454,501 of the $558,000 fund

balance.

Dean Dunn referenced our need to freeze spending and to identify money in contractual services that we don’t have to

spend, as a way for us to recover. He reiterated that this has to come with everybody’s effort and that next month we will

have more information as we start to fill in the 16-17 budget. Dean Dunn announced that Department requests will need to

come in with a 5% reduction in next year’s requests, along with salaries and benefits.

Dean Dunn reiterated that if we plug in state aid and local sponsor funding and if the sponsor falls below the level that

was previously contributed that we have to give back money. Mr. Spearman referenced our incentive from the County

last year. Dean Dunn indicated that Dona Bulluck will go over maintenance of effort in her session on Monday. Mr.

Spearman stated that he wouldn’t make the assumption that all County offices are aware of this penalty and suggested

making it clear. Dean Dunn noted that the 2016-17 budget calls for the same amount as last year. He also reiterated our

not wanting to use up the fund balance, as next year will be even tougher. Dean Dunn shared that he has confidence that

we can all do it and be part of the solution.

Mr. Sottile referenced the Claims Audit report and noted that there were no findings.

Facilities

Chair Sweeney referenced Chair of Facilities William Spearman and asked Dean Dunn to guide the Trustees through his

Facilities update.

Dean Dunn noted that we have had a good working relationship with Jamie Capuano in County’s Finance Office, as she

realizes our needs. He indicated that some items submitted in our capital plan didn’t make it into the Executive Budget

budget (gym wall/water tank/gym floor) and were removed without consultation. He indicated that they are all back in.

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and will be voted on tomorrow evening by the Ulster County Legislature’s Public Works and Capital Project Committee.

He reiterated that Jamie is aware of our needs for the Pfeiffer Center and the water line project; once those projects are

established we can then proceed with the easement. Dean Dunn reminded everyone that the water project commenced in

2009 and that we have paid some engineering bills. Mr. Spearman referenced our payment to Vivekananda for the

easement. Dean Dunn recommended a workshop to review the project in its current state and to involve stakeholders.

Dean Dunn noted that the leach field specs are in the process of going to the County and will be put out to bid.

Dean Dunn referenced an upcoming water line meeting with Bill Ryan, John Engel, Dennis Larios, Jamie Capuano and

Dennis Doyle, Thursday, January 21.

Dean Dunn referenced his reworking steel and lighting layouts for the Kelder Building renovation and noted his meeting

with the contractor as there is subfloor under the carpet.

Dean Dunn noted that the legislative review of the Pfeiffer Center project is anticipated on the 26th and that architect

design bids will be finished this week.

Foundation

Ms. Salmon announced that Foundation contributions are currently at 61% of their projected budget and gave thanks to

members of the Board of Trustees and the Foundation Board for their increased contributions and support.

Ms. Salmon announced that we have launched Awardspring, our new scholarship platform with 132 applications in

progress. She referenced that we are going through all scholarship funds in order to support enrollment, including the

recent initiative through the Frank G. Elliott Scholarship for residents of New Paltz. She also shared that a scholarship

donor has redirected his funding to include the College Scholars Program for the fall 2015 and spring 2016 semesters,

which will now be a 100% Foundation funded effort.

Ms. Salmon announced that The Furniture Trust of Boston, MA donation of furniture for the KCSU totaled $130,000 and

was referred to us by Kevin Quilty and Darlene Pfeiffer. She also referenced the new installation of equipment to allow

teleconferencing in the Howard C. St. John Business Seminar Room.

Ms. Salmon announced our receipt of a $1500 donation for the Fashion Program and a grant in the amount of $15,000

from the Hudson Valley Farm Hub in honor of Vice President Marrott for her efforts at the College. Vice President

Marrott noted that these funds will enable us to explore curriculum that professional farmers are looking for in credit and

non-credit. She reiterated that this is a great partnership and opportunity to look at new programs.

Chair Sweeney referenced the Dates to Remember Report in the Board materials.

Old Business

None.

New Business

None.

Executive Session

At 5:10 p.m., on a motion made by Mr. Futerfas and seconded by Ms. Dunefsky, the meeting moved into Executive

Session.

At 5:20 p.m., on a motion made by Mr. Spearman and seconded by Ms. Pottinger, the meeting moved back into regular

session.

At 5:21 p.m. there being no further business to come before the Board, Chair Sweeney asked for a motion to adjourn the

meeting in memory of long-serving Trustee Emeritus Harlow DeForest (21 years of service), who passed away recently.

Mr. Futerfas moved, Mr. Spearman seconded, and the meeting was unanimously adjourned.

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Respectfully submitted,

Jennifer Zell, Assistant to the

President & Secretary to the Board of Trustees