UNAPPROVED MINUTES OF FINANCE AND PERSONNEL COMMITTEE 2012/Finance... · FINANCE AND PERSONNEL...
Transcript of UNAPPROVED MINUTES OF FINANCE AND PERSONNEL COMMITTEE 2012/Finance... · FINANCE AND PERSONNEL...
Approved 12/18/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, December 3, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-19
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 4:00 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Ruth Wood
Cecil Bjork
Chad Johnson
Julie Brickner
Nancy Hove
Jason Matthys
Terry Shafer
Mike Knoll
Jason Schulte
Jo Ann Miller
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
District #4
District #5
Highway Commissioner
Finance Director
Sheriff
Chief Deputy
Spring Valley Fire
Lieutenant
PC Herald
Administrative Coordinator
Pers Coord/Admin Spec
Those present
Chair called for public comment. There was none. Public comment
Members reviewed consent calendar items. Motion by Snow/Kosin to approve
consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 11/5/12 and 11/13/12
2c. Treasurer’s report with fund balances in the amount of $27,075,534.56
effective 10/31/12.
Motion passed.
Consent calendar
County Clerk Feuerhelm advised the committee that there had been a bid
received from Randy Derry for tax deed parcel TDF415 – Town of Gilman, in
the amount of $350. Motion by Reis/Snow to approve bid on TDF415, parcel
#010-01083 received from Randy Derry in amount of $350 and provide the
bidder with a Quit Claim Deed for said property. Motion passed.
Tax deed property-
Twn of Gilman
Finance Director Brickner explained that the transfer request reflected the
necessary 3rd
quarter County U and County F bridge projects. Funds for these
projects had been previously designated in the Contingency Fund. Motion by
Kosin/Reis to transfer $703,894.02 from Contingency Fund into the Highway
Department for the third quarter County U and County F Bridge
Reconstruction Project expenses. Motion passed.
Contingency Fund
transfer: Cty U and F
bridge projects
Chair Holst appointed Vice-Chair Place to lead discussion on the Highway
property sale agenda item as he had a potential conflict of interest regarding
Sale of Hwy property:
Trenton
Approved 12/18/12
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this parcel in Town of Trenton. Vice-Chair Place asked Commissioner
Johnson to address the request. Johnson stated that Resolution 12-20
authorized the sale of the parcel and the next step was for the Committee to
determine the best course of action to move forward with the sale. Motion by
Reis/Snow to direct the Highway Department to survey the parcel to sell and
get it appraised with the results of the appraisal to be brought back to the
Committee. Motion passed with Holst abstaining.
Holst resumed Chair duties.
Sheriff Hove addressed the department’s request for approval to authorize use
of Jail Assessment Fund for purchase of fencing in the garage area of the jail.
Three bids were presented with the lowest bid from Century Fence Co.
Motion by Place/Kosin to authorize expenditure of Jail Assessment funds for a
chain link fence in the garage area of the jail in an amount not to exceed
$2,482 and forward a resolution to the County Board for approval. Motion
passed.
Fencing for jail
garage: Jail
Assessment Fund
Chief Terry Shafer, Spring Valley Fire Dept., representing Regional Partners,
and Lt. Knoll addressed the request for a County contribution toward regional
partner’s share of assistance to the firefighters grant. Motion by Snow/Aubart
to authorize a contribution to the Regional Partners in an amount not to exceed
$200,000 to assist in meeting the “Applicant Share” of the grant funds, with
the understanding that the Regional Partners in return will subsequently gift
the entirety of the equipment (with the exception of pagers) they purchase
through the grant process to Pierce County, to be integrated into the existing
Pierce County PSAP and dispatch equipment, and enter into a Memorandum
of Understanding with the County incorporating this arrangement and forward
a resolution to the County Board for approval. Motion passed.
Firefighters Grant
Chair Holst announced his request for committee approval to form an ad hoc
committee of citizens to address the many issues related to the jail. He stated
that he believes some of the past studies are advantageous to the party
conducting the study, and that the County has been spinning their wheels for
the last 20 years. He believes it is time to do a comprehensive review of the
issues and either move forward or kill it. The purpose of the ad hoc committee
would be researching and analyzing jails issues and liability concerns in order
to identify and consider potential corrective alternatives. He also suggests that
an external person should assist from a neutral position. He suggested that the
committee be appointed by the Executive Committee, which is the Chair,
Vice-Chair and 2nd
Vice-Chair.
Ad Hoc Committee:
Jail Study
Motion by Kosin/Reis to approve the following: formation of an Ad Hoc
Committee pursuant to §4-21(1) of the County Code; there will be 3 citizens
appointed by the Executive Committee; the term of the committee should not
exceed 12 months; the Administrative Coordinator is directed to find an
external person to assist the committee (The Administrative Coordinator will
bring back to the Finance & Personnel Committee the suggested names of
individuals to assist the Committee and the ad hoc committee with their
consideration of this matter.); the committee will provide a written report to
the Finance & Personnel Committee within 6 months. Motion passed.
AC Miller represented the Revolving Loan Fund Committee as B. Warner was
unavailable. Miller explained that the amendments being proposed to the RLF
Manual were to put the Manual language in compliance with the new WI
Economic Development Corporation requirements. Amendments addressed
Amend RLF Loan
Manual
Approved 12/18/12
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the definition of “low-moderate income” individuals and to the federal “anti-
piracy” regulations prohibiting the use of CDBG funds to assist projects that
will relocate jobs from one labor market area to another. These amendments
were approved at the RFL Committee meeting on November 30th
. Motion by
Reis/Snow to adopt the proposed amendments to the Pierce County Revolving
Loan Fund Manual, and direct the Administrative Coordinator, RLF Manager,
Corporation Counsel and County Board Chair to take such actions necessary to
implement such amendments. Motion passed.
Motion by Place/Aubart to convene into closed session at 4:20 p.m. pursuant
to §19.85(1)(e), WI Stats for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting
other specified public business, whenever competitive or bargaining reasons
require a closed session: Verizon equipment lease (Elmwood site). Roll call
vote unanimously approved. Also present: Wood, C. Bjork, Lawrence, Miller,
Hove, Knoll and Matthys.
Closed session:
Verizon lease
Motion by Kosin/Aubart to return to open session at 4:22 p.m. Roll call vote
unanimously approved. Motion Kosin/Aubart to approve amending Verizon
equipment lease agreement (Elmwood site) adding the new requested antennas
and a generator, increasing the rent to $1,200 per month, that all costs for any
structural improvements and modifications to the tower shall be the
responsibility of Verizon, and an annual escalator of 3%. Motion carried
unanimously.
Open session
Motion by Reis/Snow to convene into closed session at 4:24 p.m. pursuant to
§19.85(1)(b), WI Stats for considering dismissal, demotion, licensing or
discipline of any public employee or person licenses by a board or commission
or the investigation of charges against such person, or considering the grant or
denial of tenure for a university faculty members, and the taking of formal
action on any such matter; provided that the faculty member or other public
employee or person licenses is given actual notice of any evidentiary hearing
which may be held prior to final action being taken and of any meeting at
which final action may be taken, for the purpose of: consider discipline of a
County employee. Roll call vote unanimously approved. Also present: Wood,
C. Bjork, Miller, Lawrence, Knoll, Hove and Matthys. Supervisor Pittman
arrived at this time.
Closed session:
discipline
Motion Place/Pittman to return to open session at 4:56 p.m. Roll call vote
unanimously approved.
Open session
Motion by Place/Pittman to convene into closed session at 4:56 p.m. pursuant
to §19.85(1)(g), WI Stats for the purpose of conferring with legal counsel for
the governmental body who is rendering oral or written advice concerning
strategy to be adopted by the body with respect to litigation in which it is or is
likely to become involved: litigation update. Roll call vote unanimously
approved. Also present: Wood, C. Bjork, Miller and Lawrence.
Closed session:
litigation update
Motion by Pittman/Kosin to return to open session at 5:13 p.m. Roll call vote
unanimously approved. No action taken.
Open session
Motion by Snow/Kosin to convene into closed session at 5:13 p.m. pursuant to
§19.85(1)(c), WI Stats for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility:
a. Compensation for CYF Manager candidate, and
b. Administrative Coordinator’s annual performance evaluation
Closed session:
CYF Manager
compensation and AC
annual evaluation
Approved 12/18/12
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Roll call vote unanimously approved. Also present: Wood, C. Bjork and
Miller.
Motion by Reis/Pittman to return to open session at 6:35 p.m. Roll call vote
unanimously approved.
Motion by Aubart/Reis to approve Grade 22 Step 6 for CYF Manager
candidate Kristi Petersen with consideration for adjustment at 6 months if
identified goals are met. Motion passed.
Motion by Reis/Kosin that Administrative Coordinator Miller exceeds
standards on performance and recommends to the County Board that effective
12/1/12 the salary be adjusted to the equivalent of Grade 30 Step 7: $108,576
and authorize eligibility for any across-the-board increase that may be awarded
to other non-represented employees for 2013. Motion passed.
Open session
Motion by Snow/Kosin to approve 2013 meeting dates and time as follows:
First Monday of each month at 4:00 p.m.: January 7, February 4, March 4,
April 1, May 6, June 3, July 1, August 5, September 9 (2nd
Monday), October
7, November 4 and December 2. Motion passed.
2013 meeting dates
and time
Future agenda items: Preventive Health and Health Services 2013 block grant
and associated budget
Future agenda items
Next meeting date: 1/7/13 – 4:00 p.m. Meeting date
Motion by Snow/Pittman to adjourn at 6:39 p.m. Motion passed. Adjourn
Attached: 2013 Finance & Personnel Committee meeting dates.
Approved 12/3/12
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FINANCE AND PERSONNEL COMMITTEE
Tuesday, November 13, 2012 – 8:45 a.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-18
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 8:45 a.m.
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
None
Jo Ann Miller
Robert Mercord
LeRoy Peterson
Ruth Wood
Cecil Bjork
Michael Kahlow
Dean Bergseng
Jim Ross
Dale Auckland
Ron Bartels
Bradley Lawrence
Jamie Feuerhelm
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Administrative Coordinator
District #1
District #2
District #4
District #5
District #6
District #8
District #10
District #12
District #14
Corporation Counsel
County Clerk
Pers Coord/Amin Specialist
Those present
Chair Holst called for public comment. There was no public comment. Public comment
Motion by Kosin/Pittman to approve consent calendar item:
2a. Establish and approve agenda
Motion passed.
Consent calendar
County Clerk Feuerhelm announced that at the 11/5/12 Finance & Personnel
Committee meeting members had taken action to accept the bid of $3,550
from Flint Campbell for the 2005 Ford Taurus fleet vehicle. Mr. Campbell
declined to take possession of the vehicle and members were asked to consider
other bids received. Motion by Place/Reis to accept the second highest bid of
$2,751 from Dallas Buck and move down the line if Buck declines to purchase
at that price. Motion passed.
Accept bid on fleet
vehicle
Future agenda items. There were none. Future agenda items
Next meeting date: 12/3/12 – 4:00 p.m.` Meeting date
Motion by Place/Reis to adjourn at 8:48 a.m. Motion passed. Adjourn
Approved 12/3/12
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FINANCE AND PERSONNEL COMMITTEE
Monday, November 5, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-17
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 4:00 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Dale Auckland
JoAnn Miller
Bradley Lawrence
Julie Brickner
Wanda Kinneman
Tami Billeter
Ronald Schmidt
Chad Johnson
Sue Gerdes
Phyllis Beastrom
Sue Galoff
Michele Williams
Jason Matthys
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
District #12
Administrative Coordinator
Corporation Counsel
Finance Director
Ins/Safety Coordinator
HS Operations Manager
HS Director
Highway Commissioner
Hwy Office Manager
Treasurer
PH Director
Environmental Health Spec
Chief Deputy
Pers Coord/Admin Spec
Those present
Chair Holst called for public comment. There was none. Public comment
Members reviewed consent calendar items. Motion by Snow/Kosin to approve
consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 10/9/12
2c. Treasurer’s report with fund balances in the amount of $27,573,666.60 as
of 9/30/12
2d. Accept the WI Community Health Assessment and Group Evaluation
(CHANGE) grant in the amount of $10,000
Motion passed.
Consent calendar
Finance Director Brickner presented the 3rd
Quarter Financial Report. Report
highlights were explained by Brickner, Billeter and Gerdes. No action taken.
3rd
Qtr Financial
Report
AC Miller and Ins/Safety Coordinator Kinneman explained the proposal to
implement a Health/Wellness Incentive Program effective 1/1/13. The
program will be made available to the employee and spouse of all health
insurance plan participants. It was explained that a healthier workforce uses
less expensive insurance services. Motion by Pittman/Reis to approve and
authorize implementation of a health and wellness incentive program effective
Health/Wellness
Incentive Program
Approved 12/3/12
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1/1/13, for health insurance participants and spouses up to a maximum of
$240.00 each and forward a resolution to the County Board for approval.
Motion passed.
Supervisor Reis advised the committee that following the directive of the
Finance & Personnel Committee, the Building Committee had put out bids for
sale of the 2005 Ford Taurus fleet vehicle. A list of the bidders was presented
for committee action. Motion by Snow/Reis to accept the bid of Flint W.
Campbell in the amount of $3,550.00. Motion passed.
Bids for 2005 Ford
Taurus
County Clerk Feuerhelm presented Claims for Listing Dogs. Motion by Reis/
Kosin to approve resolution for payment of Claims for Listing Dogs in the
amount of $1,863.50 and forward to the County Board. Motion passed.
Claims for Listing
Dogs
County Clerk Feuerhelm presented claims for Care of Soldier’s Graves.
Motion by Reis/Kosin to approve resolution for payment for Care of Soldier’s
Graves in the amount of $6,768.00 and forward to the County Board. Motion
passed.
Care of Soldier’s
Graves
Corporation Counsel Lawrence and County Clerk Feuerhelm addressed a
Lease Agreement Renewal request from Dennis Olson. Mr. Olson has leased
two parcels of County-owned property located in the Village of Ellsworth
totaling 15.8 acres. Motion by Pittman/Kosin to approve extension of leases of
15.8 acres of County-owned property to Mr. Dennis Olson for one year, from
12/17/12 through 12/16/13, at the rate of $70 per acre. Motion passed.
Motion by Pittman/Kosin allowing Mr. Dennis Olson to cut the 3.0 acres used
for fairgrounds manure twice before the fair. Motion passed.
Lease of County-
owned property in Vill
of Ellsworth
Chief Deputy Matthys addressed the Law Enforcement Committee request for
authorization to expend Jail Assessment funds for an assessment/study for
remodeling the current jail facility. Motion by Snow/Aubart to authorize the
expenditure of $2,500 in Jail Assessment funds for DLR Group KKE to
perform an assessment/study for remodeling the current jail facility. Motion
passed.
Jail Assessment funds
for assessment/study
for remodeling jail
facility
Corporation Counsel Lawrence addressed a Law Enforcement Committee
request for approval for the County and the Medical Examiner and staff to
participate in a regional mutual aid agreement. Motion by Snow/Place to
approve the Northwest Wisconsin Regional Medical Examiner Mutual Aid
Compact and forward the agreement and a resolution to the County Board for
approval. Motion passed.
ME Mutual Aid
Compact
Motion by Place/Pittman to convene into closed session at 4:27 p.m. pursuant
to §19.85(1)(e), WI Stats for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting
other specified public business, whenever competitive or bargaining reasons
require a closed session: Verizon equipment lease (Elmwood site). Roll call
vote unanimously approved. Also present Auckland, Lawrence, Miller and
Matthys.
Closed session:
Verizon equipment
lease
Motion by Pittman/Place to return to open session at 4:35 p.m. Roll call vote
unanimously approved. No action taken.
Open session
AC Miller and Commissioner Johnson addressed the legislation being
introduced to authorize bonding for road improvement projects. The bonding
proposed was for a period of ten years. None of the projects previously
proposed for bonding are eligible for any state or federal aid. Motion by
Aubart/Snow to approve Resolution Authorizing the Borrowing of Not to
Exceed $7,000,000 and Providing for the Issuance and Sale of General
Bonding for road
improvement projects
Approved 12/3/12
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Obligation Promissory Notes and forward to the County Board with a request
for approval. Motion passed.
Motion by Reis/Pittman to approve Resolution Designating Official Authorized
to Declare Official Intent Under Reimbursement Bond Regulations and
forward to the County Board with a request for approval. Motion passed.
Human Services Director and HS Operations Manager presented several
staffing issues for committee consideration. The first issue was a request for
approval of the revised position description for HS Operations Manager. The
Manager was being assigned responsibility for supervision of additional
Administrative Assistants. Motion by Reis/Place to approve the revised
position description for HS Operations Manager. Motion passed.
Revised position
description: HS
Operations Manager
The Human Services Department and Human Services Board recommended to
the committee that the ES/CS Manager position be split into two supervisory
positions. It was felt the supervision of 14 staff in two divisions was too much
responsibility. Motion by Reis/Aubart to approve the revised position
description for Economic Support/Child Support Manager by removing the
Child Support Manager duties. Motion passed.
Revised position
description: ES/CS
Manager
The Human Services Department and Human Services Board recommended to
the committee that the position of Child Support Manager should be created.
The cost for the position for 2013 will be met within the 2013 budget. Motion
by Reis/Aubart to create the position of Child Support Manager effective
1/1/13 and forward a resolution to the County Board for approval. Motion
passed.
Create position of
Child Support
Manager
Human Services Director Schmidt sought committee approval to increase the
.8 FTE Social Services Aide position to 1 FTE effective 1/1/13. The cost for
the increase in hours will be met within the 2013 budget. Motion by Reis/
Pittman to authorize the increase of .2 FTE for the Social Services Aide from
.8 FTE to 1 FTE effective 1/1/13 and forward a resolution to the County Board
for approval. Motion passed.
Increase hours for
Social Services Aide
Motion by Place/Reis to approve the revised Human Services staffing plan
reflecting the changes approved by the committee: split Economic Support and
Child Support Manager into Economic Support Manager, create position of
Child Support Manager, increase Social Services Aide from .8 FTE to 1 FTE.
Motion passed.
Revised Human
Services staffing plan
Public Health Director Galoff addressed the request to authorize the Health
Department to act as a local agent to administer a retail food establishment
licensing program and to establish fees. An agreement with DATCP would
become effective 7/1/13. Environmental Health Specialist Williams also
present. Galoff explained that projected revenues will cover expenses,
including the program inspection staff costs. If approved for 2013, the
department will make use of a temporary assignment of 5 hours per week and
evaluate the program during 2013. A request for permanent assignment of the
extra 5 hours per week would be included in the 2014 budget. Motion by
Aubart/Reis to approve an agreement with Wisconsin DATCP to act as a local
agent to administer a retail food establishment licensing program and to
approve resolution Amend Fees for Issuing Permits and Making Inspections
and Investigations of Certain Types of Establishments and forward to the
County Board for consideration. Motion passed with Holst and Pittman
opposed.
Agent to administer
retail food licensing
program
To implement the program, the County will also need to amend Chapter 184 of Amend Chapter 184
Approved 12/3/12
4
the Pierce County Code, however, the proposed County ordinance amendment
will be sent for review by the State DATCP. The ordinance will come back to
the committee following State review. No action required.
Emergency Management Director Brown presented several requests on behalf
of the Courthouse Security Workgroup. Motion by Snow/Place to: a) approve
card reader board for access system (mail floor projects; b) approve security
glass to front entry area of Human Services lobby; c) approve two buttons for
Administrative Area of Human Services offices to open front lobby doors for
entry; d) approve intra-department warning system for Human Services
offices; and e) approve replacement video monitor for Sheriff’s Dispatch to
use as spare. Motion passed.
Courthouse Security
Workgroup
recommendations
Motion by Place/Pittman to convene into closed session at 5:08 p.m. pursuant
to §19.85(1)(e), WI Stats for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting
other specified public business, whenever competitive or bargaining reasons
require a closed session, and §11.70(a), WI Stats: collective bargaining
strategy. Roll call vote unanimously approved. Also present Auckland,
Lawrence, Miller and Langer.
Closed session:
Bargaining strategy
Motion by Pittman/Kosin to return to open session at 5:25 p.m. Roll call vote
unanimously approved. No action taken.
Open session
Future agenda items: litigation update and annual performance evaluation for
Administrative Coordinator
Future agenda items
Meeting date: 12/3/12 at 4:00 p.m. Future meeting date
Motion by Pittman/Place to adjourn at 5:27 p.m. Motion passed.
Approved 11/5/12
1
FINANCE AND PERSONNEL COMMITTEE
Tuesday, October 9, 2012 – 3:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-16
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 3:00 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Ken Snow
Ron Bartels
Jo Ann Miller
Chad Johnson
Bradley Lawrence
Jason Schulte
Sandra Langer
District #3
District #11
District #13
District #15
District #16
District #17
District #9
District #14
Administrative Coordinator
Highway Commissioner
Corporation Counsel
Pierce County Herald
Pers Coord/Admin Spec
Those present
Chair Holst called for public comment. There was no public comment. Public comment
Members reviewed consent calendar items. Motion by Pittman/Kosin to
approve consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 10/1/12
Motion passed.
Consent calendar
Members discussed future funding for Highway Department including
potential borrowing/bonding for bridges and roadway projects not funded
through the annual county budget. This item had been deferred at the 10/1
meeting with the request that AC Miller provide the committee with additional
information relating to borrowing or bonding.
AC Miller reported that information presented by the Highway Department
included an annual increase of 5% to cover inflation. Variables in the project
costs would include wages, equipment rates and materials. She stated that any
bond funding would be applied only to project costs and not for equipment.
Highway Commissioner Johnson addressed the chart prepared by the
department. The prioritized projects list covered the next five years,
identifying road and bridge projects, and totaled $43,127,225. This figure
included the annual approximate county levy of $1,500,000 per year.
Bonding for Highway
road and bridge
projects
Supervisor Bartels reported he had conducted some research on potential State
and Federal funding sources for road and bridge projects. Some sources
identified included an increase in the fuel tax, vehicle mile tax, sales tax on
fuel, toll roads, and requesting a special exception to the levy limits for road
improvements. He concluded that funding through property taxes was the most
Approved 11/5/12
2
likely option for the county.
AC Miller provided the committee with information outlining bonding for a
10-year period at the current interest rate of 1.67%. A $7 mil bond would
result in an annual cost of $52 per $200,000 assessed value. The annual debt
payment would be approximately $770,000. A $5 mil bond would result in an
annual cost of $36 per $200,000 assessed value and result in an annual
payment of approximately $552,000.
Motion by Aubart/Kosin to bond for $7 mil and move the recommendation to
the full Board with road and bridge projects prioritization list included. Motion
passed with Pittman opposed. Pittman explained he did not oppose bonding
but was uncertain that he agreed with the bonding amount proposed.
Snow arrived.
Future agenda items: Care of Soldier’s Graves, Listing of Dogs, use of Jail
Assessment funds for jail remodeling study, Medical Examiner Mutual Aid
Compact
Future agenda items
Next meeting date: 11/5/12 – 4:00 p.m. Meeting date
Motion by Pittman/Kosin to adjourn at 3:48 p.m. Motion passed. Adjourn
Approved 10/9/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, October 1, 2012 – 3:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-15
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 3:00 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Jo Ann Miller
Julie Brickner
Steve Tracey
Jonathon Short
Ron Bartels
LeRoy Peterson
Nancy Hove
Jason Matthys
Chad Johnson
Sue Gerdes
Tami Billeter
Ron Schmidt
Sara Johnson
Greg Andrews
Bradley Lawrence
Becky Johnson
Sue Galoff
Bill Warner
Emily Lund
Andy Pichotta
Janet Huppert
Phyllis Beastrom
Rod Webb
John Norquist
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Administrative Coordinator
Finance Director
CliftonLarsonAllen
CliftonLarsonAllen
District #14
District #2
Sheriff
Chief Deputy
Highway Commissioner
Highway Acct Manager
HS Operations Manager
Human Services Director
Hunger Council
Agriculture Agent
Corporation Counsel
PH Business Manager
PH Director
EDC
Assist Zoning Admin
LMA/LUC
IS Director
Treasurer
LC Director
PC Historical Society
Pers Coord/Admin Spec
Those present
Chair Holst called for public comment. There was none. Public comment
Members reviewed the consent calendar items. Motion by Snow/Aubart to
approve consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 9/10/12 and 9/11/12
2b. Treasurer’s report with fund balances of $29,057,437.84 as of 8/31/12
Consent calendar
Approved 10/9/12
2
2c. Assistant Corporation Counsel attendance at WI Bar Association seminar
in Hudson
Motion passed.
Auditors of CliftonLarsonAllen, AC Miller and J. Brickner reviewed with the
committee the Summary of 2013 Initial Budget with Comparison to Prior Year
Budgets. It was noted that the State operating levy limit is unknown at this
time. Budget comparisons of note: Sheriff’s includes a full time Court Security
Officer, Highway includes $250,000 for additional construction projects,
Surveyor’s includes new equipment, Personnel includes compensation study
and fees for Impartial Hearing Officer, Westcap increase request of $1,000,
increased Economic Development funds for additional activities, $6,000 for
increased expenses of Historical Society, Information Services purchase of
Dictaphone system, Emergency Management increased expenses due to
required fire alarm testing system, decrease in Veterans Service revenues,
increased hours for Horticulturist from .4 FTE to .5 FTE, and $500,000 into
the Contingency fund designated as $200,000 for a phone system and
$300,000 for the Fire Fighter grant.
2013 Budget
Presentation
Hunger Council representative Sarah Johnson presented a request for $13,356
for 2013 food pantry for building rent. This amount was not included in the
budget summary being presented. AC Miller suggested designating $36,000
for two additional fleet vehicles. Also discussion of creating a leave liability
fund in 2013 to fund liability for employee leave, and the potential of
redesignating $257,396 in the Contingency fund that had been designated to
offset the 2013 budget.
Motion by Snow/Place to approve the 2013 Budget as presented in the amount
of $16,007,025, allowing for a few minor changes to comply with the State
operating levy limit, and forward to the County Board. Motion passed.
2013 Budget
recommendation
Motion by Aubart/Pittman to amend the 2013 budget to reduce Highway
budget by $250,000 and create a Leave Liability fund in that amount with the
understanding that this amount would be included in a future note or bond.
Motion passed.
Leave Liability Fund
Motion by Pittman/Kosin to amend the 2013 budget to authorize the funding
for the increase in hours for the Horticulturist to the 2013 budget only at this
time. Motion passed.
Horticulturist hours
for 2013
Motion by Reis/Kosin to amend the 2013 budget to approve $10,000 for the
Hunger Council and $5,000 to be disbursed to other County food shelves.
Funds to be deducted from the $257,396 in Contingency fund designated to
offset the 2013 levy. Monies will be disbursed through Human Services.
Motion passed.
Hunger Council/
Food shelf
Motion by Place/Kosin that the $4,742 retirement leave deficit will come from
the Sheriff’s budget. Motion passed.
Sheriff’s retirement
leave deficit
Motion by Pittman/Kosin to amend the 2013 budget to designate $36,000 of
the $257,396 in the Contingency fund previously designated to offset the 2013
levy for the purchase of two additional fleet vehicles if the research supports
the anticipated savings to be achieved. Motion passed.
Fleet vehicles
Motion by Pittman/Kosin to amend the 2013 budget so that after all deductions
are complete and the State operating levy is known the remainder of the
$257,396 previously designated in Contingency to offset the 2013 levy will be
designated to offset the 2014 levy. Motion passed.
Contingency fund
Assistant Zoning Administrator Lund addressed the proposed amendments to Revise Chapter 191 of
Approved 10/9/12
3
Chapter 191 of the County Code. Revisions are the result of merger of the
Department of Regulation and Licensing and parts of the Department of
Commerce to start the Department of Safety & Professional Services. Also the
reformatting of the chapter to conform to other County Code sections. Motion
by Place/Reis to approve the proposed revisions to Chapter 191 and to forward
to the County Board for approval. Motion passed.
the County Code
Sheriff Hove addressed the request for authorization to expend Jail Assessment
funds to retain a professional consultant to assess the condition of the
plumbing system in the jail to determine the scope of and the cost for
necessary plumbing repairs. Motion by Snow/Reis to approve the
recommendation from the Building Committee to approve expenditure of Jail
Assessments funds to pay for the professional consulting service for
improvements to the jail – plumbing evaluation study in an amount not to
exceed $12,600. Motion passed.
Jail Assessment funds
for Plumbing
Evaluation Study
Highway Commissioner Johnson presented a prioritized road and structure
projects list. This was in response to discussions held at the September 10th
Finance & Personnel Committee meeting in which the Commissioner stated
the current level of funding for county roads and bridges does not permit the
system to be kept up per the schedule dictated by the life cycles. Projects list
totaled $43,127,225 in costs. Committee discussed options for funding through
tax levy, bonding or referendum and the amount of funding to be considered.
Motion by Snow/Pittman to defer action on the item until 10/9 at 3:00 p.m. AC
Miller will gather necessary information on funding options. Motion passed.
Funding for future
Highway road and
bridge projects
Highway Commissioner Johnson addressed the Highway Committee
recommendation to see surplus property in Town of Trenton formerly used for
mining purposes. Motion by Snow/Reis to authorize the sale of approximately
15 acres of County owned property in Town of Trenton and forward a
recommendation to the County Board. Motion passed.
Sale of County owned
land – Trenton
PCEDC Executive Director Warner addressed the request for renewal of the
agreement for administration of the Revolving Loan Fund. Motion by Pittman/
Reis to approve the proposed Addendum to the Letter of Agreement and
authorize the County Board Chair’s signature. Motion passed.
RLF administration
agreement
PCEDC Executive Director Warner addressed the recommendation of the
Revolving Loan Fund Committee to affiliate the Pierce County Revolving
Loan Fund with the Regional Business Fund, Inc. Motion by Pittman/Snow to
recommend that the Board of Supervisors request affiliation of its Revolving
Loan Fund with the Regional Business Fund, Inc. and that staff and the County
Board Chair be authorized to take such action necessary to implement the
affiliation. Motion passed.
Revolving Loan Fund
– Regional Business
Fund, Inc
Members reviewed proposed legislation from Wisconsin Counties Association
which would require online retailers with subsidiaries or affiliates located in
Wisconsin to collect and remit state and local sales tax. Motion by
Pittman/Reis to approve the legislation and forward to the County Board.
Motion passed with Snow opposed.
Legislation regarding
collecting sales taxes
related to Internet
sales
Future agenda items: Funding for Highway Department bridge and roadway
projects
Future agenda items
Meeting dates: 10/9/12 – 3:00 p.m. and 11/5/12 at 4:00 p.m. Meeting dates
Motion by Pittman/Snow to adjourn at 5:18 p.m. Motion passed. Adjourn
Approved 10/1/12
MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
September 11, 2011 – 3:50 p.m.
STATE OF WISCONSIN) ADMINISTRATION OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2012-14
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Greg Place
called the meeting to order at 3:50 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum:
Members present: Jon Aubart District #3
Ken Snow District #9
Dan Reis District #13
Greg Place District #12
Jerry Kosin District #15
Members excused: Jeff Holst District #16
Mel Pittman District #17
Also present:
JoAnn Miller Administrative Coordinator
1a) Those Present
Vice-Chairman G. Place called for public comment; none presented. 1b) Public Comment Motion by D. Reis/J. Aubart to convene in closed session at 3:51 p.m. pursuant to
§19.85 (1)(c), WI STATS for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which
the governmental body had jurisdiction or exercises responsibility:
Establish compensation for Confidential Administrative Assistant – Sheriff’s Dept.
Motion carried unanimously by roll call vote.
2) Closed Session – Employee Compensation
Motion by D. Reis/J. Kosin to return to open session at 3:54 p.m. Motion carried
unanimously by roll call vote.
Motion by D. Reis/J. Aubart to establish salary for Confidential Administrative
Assistant – Law Enforcement candidate at Grade 14 Step 1; motion carried
unanimously.
3) Open Session
Meeting adjourned at 3:55 p.m. by motion of J. Kosin/K. Snow. Motion carried
unanimously.
4) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Approved 10/1/12
MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
September 10, 2012 – 4:00 p.m.
STATE OF WISCONSIN) ADMINISTRATION OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2012- 13
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Jeff Holst called
the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum:
Members present: Jon Aubart District #3
Ken Snow District #9
Greg Place District #12
Dan Reis District #13
Jerry Kosin District #15
Jeff Holst District #16
Mel Pittman District #17
Members absent:
1a) Those Present
Also present: LeRoy Peterson District #2
Cecil Bjork District #5
Jo Ann Miller A/C
Jamie Feuerhelm County Clerk
Julie Brickner Finance Director
Brad Lawrence Corp. Counsel
Jason Matthys Sheriff Chief Deputy
Chad Johnson Hwy. Commissioner
Tami Billeter H.S. Operations Manager
Ron Kiesler H.S. Program Manager
Gary Brown E.M. Director
Phyllis Beastrom County Treasurer
Vicki Nelson Register of Deeds
Greg Andrews Ag Extension Agent
Lori Zierl Ext. Office
Frank Ginther 4-H Youth Agent
Janet Huppert I.S. Director
Jason Schulte Press None. 1b) Public Comment Motion by K. Snow/J. Kosin to approve consent calendar items:
2a. Establish and approve agenda.
2b. Approve minutes of 7/23/12 & 8/23/12.
2c. Treasurer’s report.
2d. Approve 2012 Cities Readiness Initiative amended 2012 budget.
2e. Approve amended 2012 Public Health Emergency Preparedness budget.
Motion passed unanimously.
2a-e) Consent Calendar
This item removed from agenda per A/C J. Miller. No action/discussion. 3) Review 2nd Quarter
Finance Report
Finance & Personnel Committee > 09/10/12 Page 2 of 5
Finance Director J. Brickner addressed & explained the following departmental
budgets:
4a. County Board: $60,967.
4b. Codification of Ordinances: $4,000.
4c. Other Legal – Negotiations: $20,000.
4d. Administration: $374,953.
4e. Personnel: $137,099.
4f. Other General Administration – Postage: $12,510.
4g. Indirect Cost Study: $6,500.
4h. Independent Accounting & Auditing: $26,600.
4i. Insurance: $61,200.
4j. Cafeteria Insurance: $3,700.
4k. Other Public Safety: $1,053.
4l. Debt Service Fund: $653,408.
4m. Security Fund: $50,300.
4n. West Cap: $3000.
Motion by M. Pittman/J. Aubart to approve 2013 budgets 4a – 4n as presented;
motion passed.
4) 2013 Departmental Budgets
Finance & Personnel Committee > 09/10/12 Page 3 of 5
Corp. Counsel B. Lawrence addressed the Corp. Counsel 2013 budget.
5a. Corporation Counsel: $318,624. Motion by D. Reis/K. Snow to approve
Corporation Counsel 2013 budget proposals as presented; motion passed.
Treasurer P. Beastrom addressed the Treasurer’s 2013 budgets.
5b. Treasurer: $203,405.
5c. Property Assessment: $43,520. Motion by K. Snow/J. Kosin to approve
Treasurer & Property Assessment 2013 budget proposals as presented; motion
passed.
Register of Deeds V. Nelson addressed the R.O.D 2013 budgets.
5d. Register of Deeds: $247,514.
Redaction: $39,000.
Land Records Modernization: $25,000
Motion by G. Place/M. Pittman to approve Register of Deeds 2013 budget
proposals as presented; motion passed.
County Clerk J. Feuerhelm addressed the County Clerk 2013 budgets,
items 5e through 5k.
5e. County Clerk: $148,028. Motion by J. Kosin/D. Reis to approve County
Clerk 2013 budget proposal as presented; motion passed.
5f. Elections: $64,545. Motion by K. Snow/J. Kosin to approve Elections 2013
budget proposal as presented; motion passed.
5g. Switchboard: $48,458. Motion by M. Pittman/D. Reis to approve
Switchboard 2013 budget proposal as presented; motion passed.
5h. Tax Deed Expense: $8,500. Motion by D. Reis/J. Kosin to approve Tax
Deed 2013 budget proposal as presented; motion passed.
5i. Dog License Fund: $16,700. Motion by K. Snow/M. Pittman to approve
Dog License Fund 2013 budget proposal as presented; motion passed.
5j. Care of Soldiers’ Graves: $7,116. Motion by G. Place/M. Pittman to
approve Care of Soldiers’ Graves 2013 budget proposal as presented; motion
passed.
5k. Library: $387,586. Motion by J. Kosin/G. Place to approve Library 2013
budget proposal as presented; motion passed.
5) 2013 Departmental Budgets
Chief Deputy Sheriff J. Matthys explained to the Committee that the Sheriff’s
Dept. was selected to receive a $4000 traffic safety grant that must be used for
equipment used for traffic safety. A decision was made to purchase drivers’
license card readers for the Sheriff’s Dept. squad cars. The County must
purchase the equipment & then is reimbursed by the state. Motion by K. Snow/J.
Aubart to accept Bureau of Traffic Safety grant in the amount of $4000, create a
budget for 2013, & to authorize the purchase of the bar code scanners & magnetic
strip readers in an amount not to exceed $4000; motion passed.
6) Traffic Safety Grant – Equip. Purchase
Hwy. Commissioner C. Johnson explained that at the current level of budget
funding for county roads & bridges does not permit the system to be kept up per
the schedule dictated by the life cycles. Committee discussed various funding
options, to include some type of bonding, which may be available to address
concerns mentioned. Staff directed to create a prioritized list of proposed projects
& estimated costs to bring back to the Committee. No action taken.
7) Hwy. Dept. Funding Levels
Finance & Personnel Committee > 09/10/12 Page 4 of 5
Human Services Operations Manager T. Billeter explained that an upgrade to the
current billing software was needed. The cost to do so would be $39,250 with a 5
year contract commitment. Also that a computer scheduled for replacement next
year was not working & proposed replacing it now rather than spending money to
fix it just to get by until the end of the year. Motion by D. Reis/M. Pittman to
approve the unbudgeted expenditure for the Netsmart software upgrade; motion
passed.
Motion by G. Place/D. Reis to approve the purchase of a replacement computer
for the Social Services Aide; motion passed.
8) Human Services Software & Computer Purchase
Extension Agent G. Andrews explained purpose of request was to take advantage
of assistance offered by former employee with extensive experience in position
vacated by unexpected retirement. He proposed an hourly rate or $12.80 with no
benefits & stated it would result in $249.87 of added cost for the request. Motion
by M. Pittman/K. Snow to approve request as presented; motion passed.
9) Salary for Temporary Lead Extension Secretary
E.M. Director G. Brown explained that the Security Work Group reviewed &
approved requests to replace an ID/access card printer, as well as printer ribbon,
signature pad & software.
10a. I.D. Access card printer. Motion by D. Reis/K. Snow to approve purchase
of printer & ribbon; motion passed.
10b. Signature pad & software for security program. Motion by G. Place/J.
Kosin to approve purchase of signature pad & software; motion passed. Funds
for both items to come from security budget 101-01-52920-810.
10a-b) Security Work Group Recommendations
Motion by M. Pittman/J. Kosin to convene in closed session at 4:53 p.m. pursuant
to §19.85 (1)(c), WI STATS for the purpose of considering employment,
promotion, compensation or performance evaluation data of any public employee
over which the governmental body had jurisdiction or exercises responsibility:
Establish wage for Humans Services Director candidate. Motion carried
unanimously by roll call vote.
11) Closed Session
Motion by G. Place/D. Reis to return to open session at 5:03 p.m. Motion carried
unanimously by roll call vote.
Motion by D. Reis/K. Snow to establish salary for Human Services Director
candidate at Grade 28 Step 2 for an annual salary of $84,448; salary adjustment at
6 months to Step 3 with favorable performance; PTO accumulation rate as if
beginning 10 years of employment (27 days per year); moving allowance of
$1000 with receipts submitted for expenses; motion passed.
12) Open Session
Committee discussed setting a special County Board meeting to confirm
candidate for Human Services Director, or moving the currently scheduled Sept.
25th
meeting earlier in the month & adding the item to the agenda. Committee
determined to set special meeting for County Board on Sept. 13th
or 17th
at 4 p.m.
in the County Board Room.
13) Special County Board Meeting
Additional 2013 budget items. 14) Future Agenda
Items
Finance & Personnel Committee > 09/10/12 Page 5 of 5
Meeting previously set for Sept. 11th
at 3:00 p.m. Next meeting date set for Oct.
1st at 3 p.m. in County Board Room.
15) Next Meeting Date
Meeting adjourned at 5:12 p.m. by motion of G. Place/J. Kosin. Motion carried
by voice vote with all in favor.
16) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Approved 9/10/12
1
FINANCE AND PERSONNEL COMMITTEE
Thursday, August 23, 2012 – 10:30 a.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-12
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 10:30 a.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Bradley Lawrence
Nancy Hove
Jason Matthys
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Corporation Counsel
Sheriff
Chief Deputy
Pers Coord/Admin Spec
Those present
Chair Holst called for public comment. There was none. Public comment
Motion by Place/Pittman to convene into closed session at 10:31 a.m.
pursuant to §19.85(1)(b), WI Stats, for considering dismissal, demotion,
licensing or discipline of any public employee or person licensed by a board or
commission or the investigation of charges against such person, or considering
the grant or denial of tenure for a university faculty member, and the taking of
formal action on any such matter; provided that the faculty member or other
public employee or person licensed is given actual notice of any evidentiary
hearing which may be held prior to final action being taken and of any meeting
at which final action may be taken, for the purpose of: Consider discipline of a
County employee Roll call vote unanimously approved. Also present:
Lawrence, Hove, Matthys and Langer.
Closed session:
Discipline of an
employee
Motion by Pittman/Place to return to open session at 11:00 a.m. Roll call vote
unanimously approved. No action required.
Open session
Corporation Counsel Lawrence requested approval to make request to the
County’s insurance company for legal expense endorsement coverage for
negotiations with the six collective bargaining units. He explained the
coverage amounts to ½ of the cost for outside counsel, except for the
deductible which is the County’s responsibility. Motion by Reis/Kosin to
authorize and approve a written request to the County’s insurance company for
legal expense endorsement coverage for negotiations of the six collective
bargaining units coming open in 2012 and to authorize retaining counsel
through WICMIC to represent the County in those negotiations. Motion
passed.
Legal Expense
Endorsement
Personnel Coordinator Langer requested committee authorization to reimburse
Human Services Director candidates for travel expenses pursuant to the
Personnel Policy, Art. V.G. Interview, which allows up to $500 reimbursement
Reimbursement for
HS Director
candidates
Approved 9/10/12
2
for department head candidates that travel in excess of 250 miles for interview.
Motion by Reis/Snow to authorize travel reimbursement to Human Services
Director candidates in an amount not to exceed $500 per person with funding
from the Personnel or Human Services Department budgets. Aubart stated he
had a problem with reimbursement based upon the wage range for the Director
position and the fact that the County was being very cautious about
expenditures. Brief discussion followed. Motion passed with Aubart opposed.
Future agenda items: departmental budgets Future agenda items
Next meeting date: September 10 at 4:00 p.m., October 1 at 4:00 p.m. 2013
budget review. Committee instructed that the October 1 meeting will start at
3:00 p.m. instead of 4:00 p.m.
Next meeting dates
Motion by Pittman/Kosin to adjourn at 11:12 a.m. Motion passed. Adjourn
Approved 9/10/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, July 23, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-11
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 4:00 p.m.
Meeting
convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Jo Ann Miller
Ruth Wood
Jason Matthys
Bradley Lawrence
Mindy Dale
Phyllis Beastrom
Tammy Kincaid
Greg Andrews
Tera Nelson
Wanda Kinneman
Jason Schulte
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Administrative Coordinator
District #4
Chief Deputy
Corporation Counsel
Attorney, WRPR
Treasurer
Human Services Director
Ag Agent/Co-Dept Head
Anthem Insurance
Insurance Coordinator
Pierce Count Herald
Pers Coord/Admin Spec
Those present
Chair Holst called for public comment. There was none. Public comment
Members reviewed the consent calendar items. Motion by Snow/Kosin to approve
consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 7/2/12
2c. Treasurer’s report with fund balances in the amount of $28,192,694.33 as of
6/30/12
2d. Accept 2012 EPCRA Computer and Hazmat Equipment Grant award in the
amount of $700 and establish 2012 budget.
Supervisor Pittman asked that Sandra Langer’s name be included in the listing of
those in attendance at the meetings. He also asked Treasurer Beastrom if banking
fees can be reduced. Beastrom stated these fees are the usual business fees and the
County no longer has “free” banking.
Motion passed.
Consent calendar
Insurance Coordinator Kinneman and Anthem Representative Nelson presented
recommendations for 2013 health insurance premiums based upon the health care
plan changes approved by the County Board on 6/26/12.
Nelson briefly explained how the County has reduced insurance costs through
education and with employees becoming better consumers of medical care.
Kinneman stated that Nyhart actuarial services recommends that the premiums be
Health Insurance
rates for 2013
Approved 9/10/12
2
reduced for 2013 by 16%. Motion by Pittman/Aubart to approve a 16% premium
reduction for 2013 health insurance rates: Single - $642; Family - $1627; Retire
<65 - $642; 2 Retiree <65 - $1627; Retiree >65 - $482; 2 Retiree >65 - $854; and 1
>65 1<65 - $1210. Motion passed.
Administrative Coordinator Miller addressed the listing of new position requests
for 2013. The following positions were requested: 1) Sheriff’s Dept: Court Security
Officer, Jailer/Dispatcher (2) – Male and Female Floater, and Patrol Deputy; 2)
Human Services: Social Service Aide (Increase from .8 FTE to 1 FTE); Social
Worker (2) – Foster Care Licensing and Adult Mental Health; and 3) UW-Ext.:
Agriculture Educator (Increase from .4 FTE to .5 FTE, and Resource Agent
(CNRED). The total amount of County costs for wages, benefits and miscellaneous
expenses for the new positions was $473,604.
Members questioned whether there was a known source of funding. None had been
presented by departments. Motion by Place/Snow to defer action on the new
position requests at this time and departments can represent them at budget time.
Motion passed. Aubart asked if the new position requests should still be fit into the
budget directive for a 0% increase and the committee members said that should be
the case.
New Position
requests for 2013
The temporary salary for Interim Human Services Director John Borup was
presented in the Letter of Understanding. This proposal recommends the rate of
$65 per hour for interim services and for consulting services in recruitment of the
Director. Administrative Coordinator Miller indicated that the Human Services
Board recommends that the Letter of Understanding be approved. Motion by
Reis/Aubart to approve the Letter of Understanding with the temporary salary for
John Borup at $65 per hour. Motion passed.
Temporary salary
for Interim
Human Services
Director/Recruitm
ent consulting
Members discussed the proposal for the recruitment of the Human Services
Director as the process deviates from the Personnel Policy procedure.
Administrative Coordinator Miller reviewed the consulting procedure: 1) no
closing date but ad will identify the date when resume review will begin; 2)
Applicants will not complete the County job application but will be required to
provide a cover letter, resume, salary history and 5 references; 3) The Screening
Board will be the Affirmative Action Officer, Administrative Coordinator,
Consultant and a member of the Finance & Personnel Committee; and 4) the
Screening Board will review resumes, conduct phone interviews, review and assess
first-round candidate responses to the written questions, and select the finalists for
the Human Services Board to interview. As a department head position it is
believed that this process can be more effective. Motion by Reis/Pittman to
approve deviation from the Personnel Policy regarding the process for recruitment
of the Human Services Director and move forward with the recruitment. Motion
passed.
Recruitment
Process for
Human Services
Director
Members reviewed the request from the Village of Ellsworth to adopt a resolution
expressing the County’s support of a Shopko Hometown Express Store and
pharmacy on the Pamida Store/Pharmacy location. Motion by Snow/ Place to
approve Support for Conversion of Pamida Store/Pharmacy to a Hometown
Shopko Express Store/Pharmacy at Crossing Meadows Business Park, 598 W.
Lucas Lane, Ellsworth, WI and forward the resolution to the County for adoption.
Motion passed.
Pamida/Shopko
resolution
Agriculture Agent/Co-Department Head Greg Andrews presented a request for a
transfer of $1,478 for a Multi-Department Soil Erosion Newsletter. The
Transfer of Funds
for Multi-
Approved 9/10/12
3
departments involved include UWEX, LCD, NRCS-FSA. Motion by Pittman/
Place to approve and authorize transfer of $1,438 from the Pierce County Revenue
Account to the UW-Extension Department Special Grants line item 204 or another
line item recommended by Finance Director Brickner. Motion passed.
Department Soil
Erosion
Newsletter
Members reviewed the revised position description for Confidential Administrative
Assistant – Sheriff’s Department. Chief Deputy Matthys was present to answer
questions. The Law Enforcement Committee had recommended a few changes to
address the part time status of the position as well as to address the introduction in
the department of advanced technology. There a funds in the 2012 budget. Motion
by Place/Kosin to approve the revised position description for Confidential
Administrative Assistant – Sheriff’s Department and retain the compensation at
Grade 14. Motion passed.
Revised position
description for
Confidential
Administrative
Assistant –
Sheriff’s
Department
Emergency Management Director Brown presented three recommendations from
the Courthouse Security Workgroup. Motion by Place/Reis to approve expansion
and funding of security measures for County Clerk, Treasurer and Register of
Deeds offices, approve funding for annual fire alarm testing costs, and to approve
alert radios and strobe lights for Solid Waste and Highway. Motion passed.
Courthouse
Security
Workgroup
recommendations
County Clerk Feuerhelm presented a request to reduce the fees for Passport photos
from $17.50 per set to $12.00 per set. He indicates photos can be purchased at other
locations for substantially less money. He also stated that he believes that by
reducing the fees it will increase the number of photos purchased. Motion by
Snow/Kosin to approve reducing Passport photo fees from $17.50 per set to $12.00
per set and forward a resolution to the County Board. Motion by Pittman to amend
the motion to decrease the fees to $10.00 per set. Snow withdrew his motion and
seconded Pittman’s motion. Kosin withdrew his second to the original motion.
Motion to amend the fees to $10.00 per set carried.
Reduce fees for
Passport photos
County Clerk Feuerhelm addressed his request for action on legislation to order
issuance of tax deed on parcels in the Town of Gilman and the Village of Bay City.
Motion by Place/Reis to approve resolution to order issuance of deed to Pierce
County for property subject to tax certificate in the Town of Gilman (File #415),
declare it an uneconomic remnant valued at $100 and forward to the County Board
with a request for adoption on a first reading. Motion passed. Motion by
Place/Pittman to approve resolution to order issuance of deed to Pierce County for
property subject to tax certificate in the Village of Bay City (File #416) and
forward to the County Board with a request for adoption on a first reading. Motion
passed.
Tax deeds:
Gilman and V of
Bay City
Motion by Pittman/Reis to convene into closed session at 4:37 p.m. pursuant to
§19.85(1)(g), WI Stats for the purpose of conferring with legal counsel for the
governmental body who is rendering oral or written advice concerning strategy to
be adopted by the body with respect to litigation in which it is or is likely to
become involved: litigation update. Roll call vote unanimously approved. Also
present Corporation Counsel Lawrence, Attorney Dale, AC Miller and Supervisor
Wood.
Closed session:
Litigation update
Motion by Snow/Reis to return to open session at 5:19 p.m. Roll call vote
unanimously approved. No action taken.
Open session
Future agenda items: Review of 2nd
Quarter Finance Report; resolution to order tax
deed issuance on parcels in Town of Gilman and Village of Bay City; take action
on 2012 Cities Readiness Initiative amended budget
Future agenda
items
Future meeting dates: 8/6/12 and 9/10/12 at 4:00 p.m. Future meetings
Motion by Pittman/Reis to adjourn at 5:21 p.m. Motion passed. Adjourn
Approved 7/23/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, July 2, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-10
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 4:00 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Jo Ann Miller
Mike Waltz
Mike Knoll
Jason Schulte
Sandra Langer
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Administrative Coord
Lieutenant
Lieutenant
PC Herald
Pers Coord/Admin Spec
Those present
Chair Holst called for public comment. There was none. Public comment
Members reviewed the consent calendar items. Motion by Snow/Pittman to
approve consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 6/4/12 and 6/12/12.
Motion passed.
Consent calendar
Lt. Knoll addressed the request from the Sheriff’s Department for several Jail
purchases and improvements. Motion by Snow/Place to approve the purchase
and installation of the following: water softner, SCBA Gear, Plastic Lockers,
cabinets and countertop for Jail Administration, 2 refrigerators, and new
flooring in Jail garage with funding from the Jail Assessment Fund in an
amount not to exceed $25,698.20 and forward a resolution to the County
Board with a request for adoption on a first reading. Motion passed.
Purchases from Jail
Assessment Fund
Lieutenant Waltz addressed proposed legislation to Resolution 11-16 that
would also prohibit the carrying of unconcealed weapons. Motion by Reis/
Aubart to amend Resolution 11-16 to prohibit openly carried (unconcealed)
weapons or firearms during the Pierce County Fair and any other special event
organized by Pierce County, as well as from County owned, controlled or
occupied buildings and forward legislation to the County Board. Motion
passed.
Prohibiting carrying of
unconcealed weapons
or firearms
Motion by Pittman/Kosin to convene into closed session at 4:12 p.m. pursuant
to §19.85(1)(c), WI Stats for the purpose of considering employment,
promotion, compensation or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises
responsibility: Establish wage for Lieutenant Roll call vote unanimously
approved.
Closed session: Wage
for Lieutenant
Approved 7/23/12
2
Motion by Place/Aubart to return to open session at 4:17 p.m. Roll call vote
unanimously approved.
Motion Snow/Aubart to accept the recommendation of the Hiring Board and
place candidate Investigator Wade Strain in the Lieutenant position at Grade
21 Step 4: $61,651. Motion passed.
Open Session
Future agenda items: take action on new positions for 2013; establish health
insurance premiums for 2013; request for transfer of funds in UW-Extension
for Erosion Newsletter
Future agenda items
Meeting dates: 7/23/12 and 8/6/12 at 4:00 p.m. Meeting dates
Motion by Snow/Kosin to adjourn at 4:19 p.m. Motion passed. Adjourn
Approved 7/2/12
1
FINANCE AND PERSONNEL COMMITTEE
Tuesday, June 12, 2012 – 3:45 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-09
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 3:45 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Ken Snow
Mel Pittman
Jo Ann Miller
Ruth Wood
Scott Bjork
Ron Bartels
District #3
District #11
District #13
District #15
District #16
District #9
District #17
Administrative Coordinator
District #4
District #7
District #14
Those present
Chair Holst called for public comment. There was none. Public comment
Motion by Place/Aubart to convene into closed session at 3:46 p.m. pursuant
to §19.85(1)(c) WI Stats for the purpose of considering employment,
promotion, compensation or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises
responsibility: Establish wage for Chief Deputy candidate. Roll call vote
unanimously approved.
Closed session: wage
for Chief Deputy
Motion by Place/Kosin to return to open session at 3:50 p.m. Roll call vote
unanimously approved.
Open session
Motion by Place/Kosin to approve Grade 25 Step Min: $69,576 for Chief
Deputy candidate Jason Matthys. Motion passed.
Chief Deputy wage
Future agenda items: Establish wage for Lieutenant candidate Wage for Lieutenant
candidate
Next meeting date: 7/2/12 at 4:00 p.m. Meeting date
Motion by Aubart/Reis to adjourn at 3:52 p.m. Motion passed. Adjourn
Approved 7/2/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, June 4, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-08
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the
meeting to order at 4:00 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Phyllis Beastrom
Andy Pichotta
Brad Roy
Julie Brickner
Wanda Kinneman
Sue Galoff
Nancy Hove
Katie Bartko
Hilary Wilde
Bradley Lawrence
Charm Neeley
Dawn Churchill
Steve Albarado
Jason Schulte
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Treasurer
LMA/LUC
Compliance Officer
Finance Director
Ins/Safety Coordinator
PH Director
Sheriff
PH Manager/WIC Director
PH Intern
Corporation Counsel
Employee
Employee
DARE Officer
Pierce County Herald
Those present
Chair Holst called for public comment. There was none. Public comment
Members reviewed consent calendar items. Motion by Place/Kosin to approve
all consent calendar items. Friendly amendment by Pittman/Snow to omit
approval of 2c. as there was no Treasurer’s report available for review.
Amendment passed. Consent calendar items approved as follows:
2a. Establish and approve agenda
2b. Approve minutes of 5/7/12
2d. Out-of-state travel to Atlanta, GA for Sheriff and DARE Officer
Motion passed. Treasurer’s report to be mailed when report data is available
and compiled.
Consent calendar
Finance Director Brickner provided the committee with 2013 Budget
guidelines memo prepared by Brickner, AC Miller and Operations Manager
Billeter. The memo indicated the 2013 Budget will have the same rules as the
2012 Budget and provided a bulleted list of those rules. The memo further
explained the operating expenditures related to the property tax levy (assuming
revenues remain constant. In 2012, the budgeted expenditures were
$15,882,792 and 2013 expenditures were projected at $15,970,851.
The committee was provided with two options: 1) Adopt a county tax
2013 Budget
guidelines
Approved 7/2/12
2
operating levy freeze, and 2) Adopt a county tax budget based on the
maximum allowable levy under the 2013 State Budget which is increasing the
county tax operating levy by the net new construction. This amount is yet to be
determined and will be released around August 15, 2012.
Motion by Pittman/Reis to recommend Option #2, adopt the 2013 budget
calendar, 2013 (3) year plans to be used in multi-year budgeting, 2013
program worksheets and 2013 capital improvement plan and forward to the
June County Board. Motion passed.
Insurance & Safety Coordinator Kinneman presented the 2013 health
insurance plan proposals. Kinneman explained that Administration has been
consulting with the Nyhart agency for recommendations regarding plan
proposals to steer the County in the right direction to be in compliance with the
Health Care Reform Act. She reported that in 2018 the legislation will begin to
impose an excise tax on insurer’s health plans with aggregate values
(premiums) that exceed $10,200 for individual coverage and $27,500 for
family coverage. Plans that exceed those benchmarks are considered Cadillac
plans providing a level of benefits that will be taxed beginning in 2018 at the
rate of 40% of the value of the plan (premiums) that exceeds the threshold
amounts and the excise tax is payable by the County.
The committee was provided with two options for health insurance plan
options that would address changes to deductibles and co-pays. Proposal 1
would decrease premiums by 16% and proposal #2 would decrease premiums
by 16.5%.
Motion by Reis/Snow to recommend Option #1 effective 1/1/13 as follows:
increase deductibles to $500/$1,000, office visit to $20, prescriptions move to
$5/$40/$60, introduce 80% co-insurance in network and 60% co-insurance out
network, OOP to $1,500/$3,000, and ER to $100. Motion passed.
Kinneman indicated that in July information will be available for their
consideration to set the premiums for 2013 based upon Proposal 1.
2013 health insurance
plan proposals
AC Miller provided the committee with proposed amendments to the
Personnel Policy that had been discussed at the 5/7/12 meeting. Miller stated
that also to be included with the amendments presented would be to revise Art.
IX. C. PTO, to allow use in ½ hour increments.
Motion by Snow/Kosin to approve amendment to Art IX. M. Longevity Pay to
address proration of longevity for part-time employees and forward to the
County Board. Motion passed.
Motion by Kosin/Aubart to approve amendment to Art IX. B1. to clarify that
vacation accrual begins on the first day of employment and forward to the
County Board. Motion passed.
Motion by Pittman/Reis to approve amendment to Art IX. B1. 4. to allow for
vacation use in ½ hour increments, and approve amendment to Art IX. C. to
allow use of PTO in ½ hour increments and forward to the County Board.
Motion passed.
Motion by Aubart/Kosin to add to Art. IX Sec. Q. Workers Compensation and
forward to the County Board. Motion passed.
Motion by Reis/Kosin to add to Art IX Sec. B1A. Vacation Donation and
Amendment to the
Personnel Policy
Approved 7/2/12
3
forward to the County Board. Motion passed.
Land Management Administrator/Land Use Coordinator Pichotta addressed
legislation being forwarded by the Land Management Committee to update
Chapter 1 of the Pierce County Code regarding staff with citation authority.
Motion by Aubart/Snow to approve amendment to Chapter 1, §1-31 (B) to
update the Land Management Administrator title, add the Assistant Zoning
Administrator and delete the Land Management Specialist. Motion passed.
Amend Chap 1, §1-
31(B) –
Citation Authority
Zoning Compliance Officer Roy requested approval of legislation forwarded
by that Land Management Committee to amend Chapter 240 relating to Rural
Business/Agritourism, Commercial Uses and Outdoor Recreational Uses.
Motion by Snow/Kosin to approve and forward the proposed revisions to
Chapters 240-17, 240-35, 240-36, 240-39 and 240-88 to the County Board for
adoption. Motion passed.
Amend Chapter 240
Chair Holst announced that the County-owned property approved for sale in
Resolution 12-03 is not owned by the Highway Department. No action
required.
Sale of County-owned
property
Public Health Director Galoff requested approval to increase the wage for the
temporary Dental Hygienist from $23.00 pr/hr to $25.00 pr/hr. The increase
would be paid from program revenues. Motion by Snow/Pittman to increase
the hourly wage for the temporary Dental Hygienist position to $25.00. Motion
passed.
Increase temporary
Dental Hygienist wage
AC Miller presented information which would authorize Pierce County to join
the County Housing consortium for administration of CDBG Block grant
housing program. Motion by Pittman/Reis to approve the resolution to join
County Housing Consortium for Administration of Community Development
Grant Housing Program and forward to the County Board for adoption. Motion
passed.
County Housing
consortium
Supervisor Pittman asked the committee to approve legislation to amend the
County Board Rules (Chapter 4 – Pierce County Code) to clarify the
requirements for payment of per diems. Motion by Pittman/Snow to approve
revisions to Chapter 4, §4-50 of the Pierce County Code – Clarification to Per
Diem for the Board of Supervisors and forward to the County Board for
adoption. Motion passed.
Amend Chap 4
regarding per diems
Emergency Management Director Brown presented recommendations from the
Courthouse Security Workgroup:
1. Replacement window wall panel for Office of Corporation Counsel
Motion by Reis/Snow to approve purchase and installation of new wall panel
at a cost of $664.87 with funding from the security budget 101-01-52910-299-
000. Motion passed.
2. Speaker strobes
Motion by Snow/Aubart to approve purchase and movement/installation of
speaker strobes at a cost of $2,355.40 from Tech-One Services with funding
from the security budget 101-01-52910-299-000. Motion passed.
Courthouse Security
Workgroup
recommendations
Motion by Reis/Place to convene into closed session at 4:35 p.m. pursuant to
§19.85(1)(c) WI Stats for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility:
Establish wage for Deputy County Clerk. Roll call vote unanimously
approved.
Wage for Deputy
County Clerk
Approved 7/2/12
4
Motion by Reis/Pittman to return to open session at 4:46 p.m. Roll call vote
unanimously approved.
Motion by Place/Reis to place Kern at 18-mth step as Deputy County Clerk.
Motion passed. Chair Holst stated that future decisions regarding step
placements for general municipal employees will be done by the
Administrative Coordinator.
Travel requests: None Travel requests
Future agenda items: Corporation Counsel will provide litigation update; new
positions and health insurance rates for 2013
Future agenda items
Next meeting date: 7/2/12 and 7/23/12 – 4:00 p.m.; 6/12/12 – 3:45 p.m. to
take action on salary recommendation for Chief Deputy candidate
Next meeting dates
Motion by Pittman/Snow to adjourn at 4:43 p.m. Motion passed. Adjourn
Approved 6/4/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, May 7, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-07
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Supervisor Holst
called the meeting to order at 4:00 p.m.
Meeting convened
Supervisor Holst called for election of temporary Chairperson. Motion by
Kosin/Place to nominate Supervisor Holst as temporary Chairperson. Motion
by Reis/Pittman to close nominations and cast a unanimous vote for
Supervisor Holst. Motion passed.
Election temporary
Chairperson
Temporary Chairperson Holst called for nominations for Chairperson. Motion
by Snow/Kosin to nominate Supervisor Holst. Motion by Reis/Pittman to
close nominations and cast a unanimous vote for Supervisor Holst. Motion
passed.
Election of
Chairperson
Chair Holst called for nominations for Vice-Chairperson. Motion by Kosin/
Snow to nominate Supervisor Place. Motion by Pittman/Reis to close
nominations and cast a unanimous vote for Supervisor Place. Motion passed.
Election of Vice-
Chairperson
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Jon Aubart
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Mel Pittman
Jo Ann Miller
Peg Feuerhelm
Tammy Kincaid
Scott Schoepp
Julie Brickner
Tami Billeter
Becky Swanson
Sue Gerdes
Sue Galoff
Andy Pichotta
Chad Johnson
Gloria Sebion
Dawn Churchill
Charm Neeley
Jason Schulte
Ron Bartels arrived
during the meeting
District #3
District #9
District #11
District #13
District #15
District #16
District #17
Administrative Coordinator
Clerk of Court
HS Director
Parks Superintendent
Finance Director
HS Operations Mgr
PH Business Mgr
Highway Accounting Mgr
PH Director
LMA/LUC
Highway Commissioner
Interested Employee
Pierce County Herald
District #14
Those present
Chair called for public comment. There was none. Public comment
Members reviewed consent calendar items. Motion by Snow/Kosin to approve
consent calendar items as follows:
Consent calendar
Approved 6/4/12
2
2a. Establish and approve agenda
2b. Minutes of 4/2/12 and 4/10/12
2c. Treasurer’s report with fund balances in the amount of $29,710,270.36 as
of 4/30/12
2d. Out-of-state travel to 2012 Coalition for Juvenile Justice Annual
Conference in Maryland for Youth Services Manager
2e. Accept Child Passenger Car Seat grant funds and budget in the amount of
$1,800.
Motion passed.
Finance Director Brickner presented a report on the 1st quarter County
finances. This was a new report. Also present from the Finance Department
were Operations Manager Billeter, Public Health Business Manager Johnson
and Highway Accounting Manager Gerdes. The report provided revenues and
expenditures from the first quarter of 2012. She explained that of the 2012
County tax levy, appropriations include Law Enforcement with 36%, Highway
with 21%, Human Services with 13%, and Public Health with 4%. Brickner
noted that this report will be provided quarterly in the future. No action
necessary.
On May 22nd
, the auditors will make the 2011 audit report to the County
Board.
1st Quarter Finance
Report
Clerk of Court Feuerhelm represented the Circuit Court with a request for
funding for the Court’s legal research expenses. This service was previously
provided by the State free of charge but the service is no longer available
through them. Costs for Westlaw and Loislaw had been compared and Loislaw
could provide the necessary service at the most reasonable cost of $1,500 per
year. The department had not budgeted for this expense. Motion by
Aubart/Kosin to approve the additional cost of $1,500 for legal research
expenses. Motion passed.
Circuit Court - Legal
research expense
Park Superintendent Schoepp was present to request authorization for funding
assistance to develop the recreational boating facility on Trenton Island. Also
present LMA/LUC Pichotta. Schoepp stated that state and federal grant
funding is available to the County to assist in the development of a boat
launching facility. These funds would be in addition to the previously
approved use of Park Development funds. Motion by Snow/Reis to approve a
resolution to the County Board to request funding assistance for development
of recreational boating facilities on Trenton Island. Motion passed.
Trenton Island boating
facility
Schoepp and Pichotta addressed the Parks Committee request to transfer the
Trenton Island Buyout property to the Town of Trenton. Motion by Pittman/
Kosin to approve a resolution authorizing the transfer of Trenton Island
Buyout properties to the Town of Trenton and forward to the County Board.
Motion passed.
Trenton Island Buyout
Property transfer
Highway Commissioner Johnson addressed the request to move forward with
the sale of County property in the Town of Trenton. The property was
formerly used by the Highway Dept. for the mining of sand and gravel. The
County Board had approved sale of the property at their April 17th
meeting.
Motion by Snow/Place to move forward with the process to sell the 7.5 acres
including the appraisal and survey of the property. Motion passed with Holst
abstaining.
Sale of County
property in Town of
Trenton
AC Miller presented a request for committee consideration to clarify or revise Personnel Policy
Approved 6/4/12
3
several Personnel Policy issues: 1) add language that will indicate longevity
pay is prorated for regular part-time employees; 2) clarify the language for
vacation accruals to indicate accrual starts at the beginning of employment to
the end of the 8th
year and the next level is the beginning of the 9th
year to the
end of the 15th
year; 3) allow employees to use vacation in ½ hour increments;
4) add to the existing employee handbook a section covering the worker’s
compensation policy; and 5) a proposal to allow employees to donate their
paid leave to a fellow employee. Miller recommended the committee approve
the first four proposals and provide guidance to her on the paid leave donation
policy that was being requested by some employees. Motion by Place/Kosin to
move forward to amend the Personnel Policy as recommended for #1 - #4 and
to prepare for the committee’s consideration a draft policy on donation of
vacation. Motion passed. The draft policy revisions will be brought back to
the committee at their next meeting.
clarifications
AC Miller reported on the status of the State’s plan for the CDBG Small Cities
Housing program county consortium. She noted that consortiums are to be
formed of about 10 counties each and Pierce is currently working with
counties in the Eau Claire region. Ms. Miller was directed to continue to
investigate the State’s proposal to regionalize the CDBG housing program. No
action was required.
CDBG Small Cities
Housing Program
AC Miller presented a request to the committee on behalf of the Building
Committee in which they seek exemption to the bidding requirement in WI
Stats and in the Pierce County purchasing policy. The resurfacing and lighting
of the PCOB and Courthouse parking lot project is funded through the
Recovery Zone Economic Development Bond and through the Building
Outlay Fund. The Building Committee recommends that the Highway
Department be hired to do the resurfacing and striping portion of the project to
reduce the costs and to make it possible to have the project completed in a
relatively short period of time. Motion by Pittman/Aubart to forward to the
County Board a resolution to make exception to the Pierce County Purchasing
Policy and WI Stats bidding requirements to authorize the resurfacing and
striping be done directly by the County Highway Department and request
adoption on a first reading. Motion passed.
Exemption to bidding
requirements for
resurfacing and
striping of the parking
lots
Public Health Director Galoff advised the committee that the Public Health
Department was not prepared to bring forward a request for agent status with
the Department of Agriculture. Committee deferred action until further
information is available.
Dept. of Ag agent and
fee schedule
Public Health Director Galoff presented a proposal to restructure the vacant
Public Health Nurse position. Galoff proposed restructuring the duties of the
current Public Health Nurse/Nutritionist by removing the nutrition duties and
increasing the public health duties and move the position to 40 hours per week.
The vacant Public Health Nurse/Tobacco Coordinator position would be
eliminated and a Nutritionist position would be created so that the department
places a greater emphasis on prevention and promoting health behaviors in
order to improve the health of the community. The nutrition position would be
approximately 30 hours per week depending upon funding. Motion by
Place/Pittman to approve the proposal to restructure the Public Health Nurse
position. Motion passed.
Restructure the Public
Health Nurse position
Public Health Director Galoff asked the committee to amend the staffing plan
to reflect the restructuring of the Public Health Department. Motion by
Approve revised
Public Health staffing
Approved 6/4/12
4
Aubart/Reis to approve the amended staffing plan: 1) remove Nutrition duties
from the 35 hour per week Public Health Nurse/Nutrition position and increase
the position to 40 hours per week Public Health Nurse; 2) add a Nutrition
position for up to 30 hours per week; and 3) eliminate the vacant Public Health
Nurse/Tobacco Coordinator position. Motion passed.
plan
County Clerk Feuerhelm presented a request to the committee to approve
increasing the hours for the Deputy County Clerk position. The position was
vacated by a retirement in March. Feuerhelm stated there has been an increase
in the work load created by excessive election legislation along with consistent
pressure of counter traffic for hunting/fishing license, marriage licenses and
passports. He explained that the increase of 5 hours per week will cost $4,875
per year, however, he suggests the associated costs with the increase for 2012
can be absorbed via other sources within the office budget. He sought the
increase in hours prior to making a request to fill the vacant position. Motion
by Snow/Reis to approve the request to increase the position of Deputy County
Clerk from 35 hrs/wk to 40 hrs/wk and forward a resolution to the County
Board with a request for adoption on a first reading. Motion passed with
Pittman opposed.
Increase hours for
Deputy County Clerk
position
Land Conservation Director Webb appeared to request authorization to exceed
the 2012 department budget to purchase a replacement vehicle. Webb
indicated that a reduction in the annual grant from DATCP has created a
potential budget shortfall in funds budgeted for a vehicle purchase during
2012. Motion by Reis/Kosin to approve and authorize Land Conservation
Department to exceed the 2012 budget by $4,106 to allow for the replacement
of a department vehicle as planned for in the 2012 budget. Motion passed.
Land Conservation
vehicle funding
Travel: Holst, Miller and Langer to attend Labor and Employment Law
Seminar for Public Sector Employees in Eau Claire on May 17th
.
Travel requests
Future agenda item: Out-of-state travel request for Sheriff and DARE Officer;
Personnel Policy Handbook clarifications
Future agenda items
Meeting date: 6/4/12 at 4:00 p.m. Meeting date
Motion by Place/Pittman to adjourn at 5:12 p.m. Motion passed. Adjourn
Approved 5/7/12
1
FINANCE AND PERSONNEL COMMITTEE
Tuesday, April 10, 2012 – 3:45 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-06
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst
called the meeting to order at 3:45 p.m.
Meeting convened
The Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Rod Rommel
Jo Ann Miller
District #9
District #12
District #13
District #15
District #16
District #7
Administrative Coordinator
Those present
Vice-Chair Holst called for public comment. Public comment
Motion by Kosin/Reis to convene into closed session at 3:46 p.m. pursuant to
§19.85(1)(c), WI Stats for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility:
Compensation for Lieutenant – Sheriff’s Department. Roll call vote
unanimously approved.
Closed session:
Compensation for
Lieutenant
Motion by Snow/Kosin to return to open session at 3:48 p.m. Roll call vote
unanimously approved.
Open session
Motion by Reis/Snow to accept the recommendation of the Hiring Board and
approve Grade 21 Step 4: $61,651 for Lieutenant candidate Mike Waltz.
Motion passed.
Compensation for
Lieutenant
Members reviewed the Table of District Descriptions established by Ordinance
11-06. AC Miller explained there had been a clerical error in the legal
description portion of the County Board Rules considered at the Finance and
Personnel Committee meeting on April 2, 2012. Members were being asked to
approve the corrected legal descriptions that are an attachment to the County
Board Rules. Motion by Kosin/Place to approve corrected legal descriptions
as presented. Motion passed.
Corrected legal
descriptions for
supervisory districts
Motion by Kosin/Reis to adjourn at 3:50 p.m. Motion passed. Adjourn
Approved 5/7/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, April 2, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-05
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst
called the meeting to order at 4:00 p.m.
Meeting convened
The Vice-Chair acknowledged those present and established there was a
quorum.
Establish quorum
Members present:
Excused:
Also present:
Rod Rommel
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
None
Jo Ann Miller
Neil Gulbranson
Chad Johnson
Greg Andrews
Julie Krings
Charm Neeley
Dawn Churchill
Brad Roy
Andy Pichotta
Phyllis Beastrom
Larry Johnson
Jason Schulte
District #7
District #9
District #12
District #13
District #15
District #16
Administrative Coordinator
Chief Deputy
Highway Commissioner
Agriculture Agent-UW-Ext
CYF Program Manager
Employee
Employee
Compliance Officer
LMA/LUC
Treasurer
ATV organizer
Rivertowns Newspaper
Those present
Vice-Chair Holst called for public comment. There was none. Public comment
Members reviewed consent calendar items. Motion by Kosin/Rommel to
approve consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 3/5/12
2c. Treasurer’s report not available but will be mailed
Motion passed.
Consent calendar
Treasurer Beastrom presented to the members a list of checks from 2009 that
remain outstanding as of 1/1/12. Motion by Reis/Kosin to approve the list of
outlawed county order checks of two years previous and remaining
outstanding on 1/1/12 in the amount of $1,580.19, to authorize the cancellation
of said order checks and to forward this recommendation to the county board
for action. Motion passed.
Outlawed county order
checks
Agriculture Agent/Co-Department Head Andrews presented legislation for
consideration that would commemorate the 100th
anniversary of Cooperative
Extension. He also indicated that if the legislation is approved by the
committee the UW-Extension department would like to host a small reception
at the County Board meeting when it is presented. Motion by Rommel/Kosin
to approve the resolution Commemorating the 100th
Anniversary of
Commemorate 100th
Anniversary of UW-
Extension
Approved 5/7/12
2
Cooperative Extension, a Division of the University of Wisconsin – Extension
and forward to the Pierce County Board of Supervisors with a request for
adoption on a first reading. Motion passed.
Administrative Coordinator Miller presented the committee with information
on short and long term disability insurance coverage which had been requested
at the previous meeting. Ms. Miller stated that employees are currently able to
get short term disability coverage through AFLAC and premiums are based on
the employee’s job, age, plan choice, waiting periods and benefit amount.
Long term disability coverage is available through Anthem; however, in order
to access the program there is a minimum requirement of 75% voluntary
participation by employees and requires at least a 50% premium contribution
by the employer. The annual premium to cover all full time employees is
$50,601.
Ms. Miller indicated that AFLAC would offer an open enrollment for short
term disability now so that interested employees would not need to wait until
the usual open enrollment held each year in December. The committee
members encouraged Miller to make arrangement with AFLAC to offer open
enrollment for short term disability insurance coverage at this time for
interested employees. No action required.
Long/short term
disability coverage
Chief Deputy Gulbranson represented the Sheriff’s Department with a request
to expend funds from the 2011 Federal Forfeited Seizure revenue account. The
department is required to expend these funds on non-budgeted equipment and
they are asking for approval to purchase a surveillance camera and software.
Motion by Reis/Kosin to approve the expenditure of $2,500 to purchase a
surveillance camera and software with funds from the #101-16-48900-000-
000. Motion passed.
Purchase from Federal
Forfeited Seizure
account
CYF Manager Krings represented the Human Services Department with 3
separate funding requests. The first was a request for approval to extend the
temporary increase in hours for the social services aide. Motion by Reis/
Kosin to approve and authorize an extension of a temporary increase in hours
from 28 to 35 hours per week for the social services aide position until the
Juvenile Accountability Block Grant (JABG) funding ends. Motion passed.
Extend increase in
hours for social
services aide
Ms. Krings also requested approval to purchase 3 laptop computers from the
Juvenile Accountability Block Grant (JABG) funds. Motion by Place/Reis to
approve purchase of 3 laptop computers for Juvenile Justice staff using $4,469
from the Juvenile Accountability Block Grant (JABG) funds. Motion passed.
Computer purchases
The final Human Services Department request was for approval to use $70,000
in anticipated Human Services 2011 Levy Surplus for office remodeling.
Motion by Snow/Rommel to approve using up to $70,000 of anticipated 2011
Human Services Levy Surplus to complete office remodeling for up to 17
offices. Motion passed.
2011 Human Services
surplus for office
remodeling
Highway Commissioner Johnson presented a request to amend the Pierce
County Code to designate a route in the Village of Spring Valley. Motion by
Snow/Rommel to approve amendment to Chapter 172, Section 172-15 of the
Pierce County Code to authorize an ATV route in the Village of Spring Valley
and forward the request to the County Board. Motion passed.
ATV Route – Vill. of
Spring Valley
Commissioner Johnson also asked the committee to declare approximately 7.5
acres of property in Town of Trenton as surplus property. Motion by Rommel/
Kosin to recommend that approximately 7.5 acres of property in Town of
Sale of surplus
property - Trenton
Approved 5/7/12
3
Trenton, formerly used for mining of sand and gravel for Highway purposes,
be declared surplus property and forward a resolution to the County Board
with a request for adoption. Motion passed.
Brad Roy represented the Land Management Department to request approval
to amend the Pierce County Code relating to Industrial Uses. LMA/LUC
Pichotta and LMC member Holst noted that the proposed Code revisions were
presented to all towns by certified mail. Motion by Kosin/Rommel to approve
revisions to Chapter 240-17, 240-37, 240-37.1, 240-66, and 240-88 of the
County Code and forward to the County Board for adoption. Motion passed.
Amend Chapter 240 of
the Pierce County
Code
Members had received a copy of Chapter 4 of the Pierce County Code: County
Board Rules. Motion by Rommel/Place to adopt the County Board rules as
presented, which includes one change to §4-45 of the Pierce County Code, to
include a recently revised version of Robert’s Rules of Order for Pierce
County’s parliamentary rules of practice. Motion passed.
Review of Chapter 4
of the Pierce County
Code: County Board
Rules
Future agenda items: legislation on development and funding for the boating
facility on Trenton Island
Future agenda items
Future meeting dates: 5/7/12 – 4:00 p.m. Meeting date
Motion by Reis/Snow to adjourn at 4:25 p.m. Motion passed. Adjourn
Approved 4/2/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, March 5, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-04
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst
called the meeting to order at 4:00 p.m.
Meeting convened
The Vice-Chair acknowledged those present and established there was a
quorum.
Establish quorum
Members present:
Excused:
Also present:
Rod Rommel
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Don Rohl
Jo Ann Miller
Nancy Hove
Bradley Lawrence
Jason Fey
Phyllis Beastrom
Julie Brickner
Gary Brown
Charm Neeley
Dawn Churchill
District #7
District #9
District #12
District #13
District #15
District #16
District #11
Administrative Coord
Sheriff
Corporation Counsel
Assist Corp Counsel
Treasurer
Finance Director
EM Director
Employee
Employee
Those present
Vice-Chair Holst called for public comment. There was none. Public comment
Members reviewed consent calendar items. Motion by Snow/Kosin to approve
consent calendar items as follows:
2a. Establish and approve agenda
2b. Approve minutes of 2/6/12 and 2/13/12
2c. Treasurer’s report with fund balances in the amount of $29,886,490.68 as
of 2/29/12.
2d. County Board meeting dates: 2012: May 22, June 26, July 24, August 28,
September 25, October 23, November 13 (9:00 a.m.), December 18; 2013:
January 22, February 26, March 26, and April 16 (9:00 a.m.)
Motion passed.
Consent calendar
Treasurer Beastrom provided the committee members with a written summary
regarding delinquent property taxes. Ms. Beastrom stated the amount of
delinquent taxes over the years has remained fairly constant and as of the end
of February it is $2,109,266.97. She reviewed with the committee several
bulleted points addressing the composition of the delinquent properties and
efforts taken to collect. No action required.
Report on delinquent
property taxes
Emergency Management Director Brown, Courthouse Security Workgroup,
presented a request for purchase and installation of security equipment. Motion
by Reis/Rommel to approve purchase and installation of the following items:
Video system and computer in dispatch - $5,804, replace existing computers in
Purchase and
installation of security
equipment
Approved 4/2/12
2
dispatch - $1,632, duress button in ADRC - $739, for a total expenditure of
$8,175, with funds from Security Budget 101-01-52910-299-000. Motion
passed.
Sheriff Hove presented a request for funds for the K9 program. The Law
Enforcement Committee recommended the request at their meeting on 3/5/12.
Motion by Snow/Kosin to approve carrying over the $9,350 of donations
received in 2011 and approve purchasing a new K9 and training in 2012.
Motion passed.
K9 donations
carryover/expenditure
Finance Director Brickner requested action to clear budget deficits for 2011:
Motion by Reis/Kosin to transfer $5,735 from the 2011 Administration Budget
into the 2011 Personnel Budget to cover the deficit. Motion passed.
Motion by Reis/Kosin to transfer $5,228 into the 2011 Fairgrounds Budget
from the 2011 Facilities and Grounds Budget. Motion passed.
Motion by Rommel/Snow transfer $12,185 from the Contingency fund into
2011 budgets: $3,898 to Medical Examiner; $5,262 to Register in Probate, and
$3,025 to Veteran’s Service. Motion passed.
2011 budget deficits
Supervisor Rommel, Chair of the Transitions Programs Subcommittee,
presented information requesting approval to change the reporting relationship
of the Emergency Management Director and the Emergency Management
Department. Motion by Rommel/Snow to adopt the recommendations of the
Transitions Programs Subcommittee and the Emergency Management
Committee to approve the change of supervision of the Emergency
Management Department (from the Emergency Management Committee to the
Law Enforcement Committee), and approve change of supervision of the
Emergency Management Director (from the Administrative Coordinator to the
Sheriff), and amend the appropriate Pierce County ordinances and position
descriptions of the Administrative Coordinator and Emergency Management
Director, as presented, and forward to the County Board. Motion passed.
Emergency
Management Director/
Department Reporting
Administrative Coordinator Miller presented to the committee two issues
related to administration of a worker’s compensation absence under the
Personnel Policy. Miller pointed out that the policy will not allow vacation and
sick leave to be used to supplement a worker’s compensation absence and it
would be consistent with the amended policy to disallow accrual of sick leave
or vacation during the absence. The accruals will cease if the employee is
absent for an entire pay period. No action was required.
Worker’s
compensation
administration:
sick/vacation accruals
The second issue presented by Miller addressed health insurance participation
and contributions during a worker’s compensation absence. The
Administration Department is recommending that the County will pay the
employer portion of the health insurance premium for a worker’s
compensation absence for up to six months from the injury. Motion by Kosin/
Rommel that the County will pay the employer portion of the health insurance
premium for a worker’s compensation absence for up to six months from the
injury. Motion passed.
Worker’s
compensation
administration: health
insurance premium
contributions
Motion by Place/Rommel to convene into closed session at 4:22 p.m. pursuant
to §19.85(1) (g), WI Stats for the purpose of conferring with legal counsel for
the governmental body who is rendering oral or written advice concerning
strategy to be adopted by the body with respect to litigation in which it is or is
likely to become involved: Litigation update. Roll call vote unanimously
approved. Also present Corporation Counsel Lawrence, Administrative
Coordinator Miller, Assistant Corporation Counsel Fey and Supervisor Rohl.
Closed session:
litigation update
Approved 4/2/12
3
Motion by Rommel/Kosin to return to open session at 4:48 p.m. Roll call vote
unanimously approved. No action required.
Open session
Motion by Rommel/Place to approve travel request for Corporation Counsel to
attend WACCC conference in May in Wisconsin Dells. Motion passed.
Motion by Place/Reis to approve travel request for Administrative Coordinator
to attend WCCMA conference in March in Eau Claire. Motion passed.
Travel requests
Future agenda items: Outlawed checks; review of County Board Rules; report
on short/long term disability policies;
Future agenda items
Motion by Kosin/Place to adjourn at 4:50 p.m. Motion passed. Adjourn
Approved 3/5/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, February 13, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-03
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst
called the meeting to order at 4:00 p.m.
Meeting convened
The Vice-Chair acknowledged those present and established there was a
quorum.
Establish quorum
Members present:
Excused:
Also present:
Rod Rommel
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Jon Aubart
Don Rohl
Sue Galoff
Numerous employees
District #7
District #9
District #12
District #13
District #15
District #16
District #3
District #11
Public Health Director
Those present
Vice-Chair Holst called for public comment. A comment from an employee
present was ruled out of order since it was related to an item on the agenda.
There were no further comments.
Public comment
Members reviewed consent calendar items. #2b - Minutes of 2/6/12 were not
available. Motion by Snow/Kosin to approve consent calendar items as
follows:
2a. Establish and approve agenda
2c. Approve expenditure from Courthouse Security budget for printing costs
(safety plan and binding) in the amount of $1,470
2d. Authorize insurance coverage for Highway employee shop tools
Motion passed.
Consent calendar
Benefits Working Group Chair Place read to the committee a statement which
addressed the working group’s methodology regarding the proposed changes
to the Pierce County Personnel Policy Handbook. He also stated the staff had
responded to the questions raised by employees and those responses were
provided to all employees as well as members of the Finance & Personnel
Committee.
Vice-Chair Holst recognized two employees in attendance who provided
comments on the responses.
Motion by Kosin/Place to amend the Personnel Policy draft to incorporate the
changes as recommended by the Transitions Employee Benefits
Subcommittee/Benefits Working Group to address changes and requirements
set forth in Act 10 and Act 32 and forward to the County Board for approval.
Motion passed.
Personnel Policy
Corporation Counsel Lawrence addressed agenda items #4, 5, and 6 relating to CDBG, Citizen
Approved 3/5/12
2
proposed County participation in the Wisconsin Community Development
Block Grant Program. He stated Cedar Corporation is responsible for
administration of the grant program.
Motion by Rommel/Reis to approve Resolution 11-32 Authorize Submission of
the Application Relating to Pierce County’s Participation in the Wisconsin
Community Development Block Grant Housing Program requesting adoption
on a first reading and authorize submission of the Final Application to the
Wisconsin Community Development Block Grant housing program. Motion
passed.
Motion by Rommel/Reis to approve Resolution 11-33 Adopting a Citizen
Participation Plan requesting adoption on a first reading and adopt a Citizen
Participation Plan. Motion passed.
Motion by Place/Reis to approve Ordinance 11-13 To Amend Chapter 26 of
the Pierce County Code Adopting Wisconsin Statutes, Section 106.50, as
Amended, Relating to the Equal Rights of All Persons to Fair Housing, and
Providing Means for the Implementation and Enforcement Thereof requesting
adoption on a first reading and amend Chapter 26 of the Pierce County Code
relating to fair housing. Motion passed.
Participation Plan and
Amending Chapter 26
Motion by Place/Reis to convene into closed session at 4:13 p.m. pursuant to
§19.85(1)(c) WI Stats for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over
which the governmental body has jurisdiction or exercises responsibility:
Compensation for Circuit Court & Family Court Commissioner/Law Clerk.
Roll call vote unanimously approved.
Motion by Place/Rommel to return to open session at 4:20 p.m. Roll call vote
unanimously approved.
Motion by Rommel/Reis to approve Grade 26 Step Min: $73,424 annually, for
the Circuit Court & Family Court Commissioner/Law Clerk, candidate yet to
be determined by Judge Boles. Motion passed.
Closed session: Court
Comm/Law Clerk
compensation
Future agenda items: Treasurer report on delinquent taxes and their impact on
the county; Corporation Counsel travel request; minutes of 2/6/12.
Future agenda items
Future meeting dates: 3/5/12 and 4/2/12 at 4:00 p.m. Meeting dates
Motion by Kosin/Reis to adjourn at 4:23 p.m. Motion passed. Adjourn
Approved 3/5/12
MINUTES OF THE
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
February 6, 2012 – 4:00 p.m.
STATE OF WISCONSIN) ADMINISTRATION OFFICE
COUNTY OF PIERCE) ELLSWORTH, WI 2012-02
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Jeff Holst
called the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present. 1a) Establish Quorum
The Chair acknowledged 6 members present and established that there was a
quorum:
Members present: Rod Rommel District #7
Ken Snow District #9
Greg Place District #12
Dan Reis District #13
Jerry Kosin District #15
Jeff Holst District #16
Members excused:
Staff present: Jo Ann Miller Admin. Coord.
Brad Lawrence Corp. Counsel
Jamie Feuerhelm County Clerk
Chad Johnson Hwy. Commissioner
Vicki Nelson Register of Deeds
Phyllis Beastrom Treasurer
Wanda Kinneman Insurance Coord.
Also present: Rick Kornmann, Larry Hoyer, Dawn Churchill, Charm Neely,
Joyce Keenlyn, Everett Muhlhausen, Larry & Sharalyn Johnson, Tina Johnson,
Andy Vorlicek, Jerry Bagenstoss, Evan Sieben, Bill Warner – PCEDC Director,
and Jason Schulte - press.
1a) Those Present
R. Kornmann stated that he had a document indicating some concerns some
employees have with regard to the revised personnel policy & asked if he could
provide them to members of the committee. Vice-Chair J. Holst stated he would
allow it.
1b) Public Comment
Finance & Personnel Committee > 02/06/12 Page 2 of 3
Motion by J. Kosin/R. Rommel to approve consent calendar items:
2a. Establish and approve agenda.
2b. Approve minutes of 1/23/12.
2c. Treasurer’s Report.
2d. Accept Radon grant & approve 2012 budget.
Motion carried unanimously.
2a-d) Consent
Calendar
Insurance Coord. W. Kinneman explained the process & procedure to continue
the plan. Motion by D. Reis/J. Kosin to approve continuation of the County’s
self-funded worker’s compensation program & forward resolution for the years
2012 through 2014 to the County Board with request for adoption on a first
reading. Motion carried unanimously.
3) Reauthorization
Self-funded Worker’s
Comp.
County Clerk J. Feuerhelm summarized the need for County Board to establish
salaries for the elected offices of County Clerk, Register of Deeds, & Treasurer
prior to the first day for circulation of nomination papers for such offices; that
date being April 15th
. Motion by G. Place/R. Rommel to approve an increase of
1.25% for years 2013, 2014, 2015, & 2016 for the offices of County Clerk,
Register of Deeds, & Treasurer. Motion carried unanimously.
4) Establish 2013-2016
Salaries for Elected
Officials
Hwy. Commissioner C. Johnson summarized the project details & stated the
project was scheduled for 2012 construction. Motion by R. Rommel/K. Snow to
approve fund transfer in the sum of $14, 730.81 from bond to Hwy. Dept. for
County Rd. U project. Motion carried unanimously.
5) Transfer Funds
from CTH “U” Bond to
Highway Dept.
Hwy. Commissioner C. Johnson summarized the project details & stated the
project was scheduled for 2012 construction. Motion by D. Reis/R. Rommel to
approve fund transfer in the sum of $25,144.45 from bond to Hwy. Dept. for
County Rd. F project. Motion carried unanimously.
6) Transfer Funds
from CTH “F” Bond to
Highway Dept.
Hwy. Commissioner C. Johnson explained the changes proposed to the Pierce
County Code relating to Parks & Recreation regarding ATV routes. Pierce Co.
ATV Association president L. Johnson explained that the group had tried several
other options to gain access to eastern parts of the County with no success. C.
Johnson indicated that the Hwy. Dept. would install the proper signage. L.
Johnson added that the ATV Association would pay the bill. Motion by R.
Rommel/K. Snow to approve amendment to Chapter 172, Sec. 172-15 of the
Pierce County Code – Parks & Recreation regarding ATV routes. Specifically, in
the Town of Spring Lake, County Rd. B from 170th
St. proceeding North
approximately 0.8 miles to 850th
Ave. Motion carried unanimously.
7) Amend Chap. 172,
Sec. 172-15 of PCC
PCEDC Director B. Warner summarized the current status of the Revolving Loan
Fund with an approximate balance as of Dec. 31, 2011 of $260,000. He also
explained the potential regionalization of the County Revolving Loan Fund & the
repercussions of such an event on the County & how they administer the fund.
No action taken.
8) Report on County
Revolving Loan Fund
Finance & Personnel Committee > 02/06/12 Page 3 of 3
Motion by J. Kosin/R. Rommel to convene in closed session at 4:24 p.m.
pursuant to §19.85 (1)(c), WI STATS for the purpose of considering
employment, promotion, compensation or performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercises
responsibility: Corporation Counsel annual performance evaluation. Motion
carried unanimously by roll call vote.
9) Closed Session –
Performance
Evaluation; Corp.
Counsel
Motion by J. Kosin/K. Snow to return to open session at 4:47 p.m. Motion
carried unanimously by roll call vote.
Motion by D. Reis/J. Kosin to approve a step increase for Corporation Counsel
Bradley Lawrence based on a favorable annual performance evaluation. Motion
carried unanimously.
10) Open Session
None presented. 11) Travel Reqests Revised personnel policy. 12) Future Agenda
Items Vice-Chairman J. Holst announced that the next meeting date would be Feb. 13,
2012 at 4:00 p.m. in County Board Room. Also that there is a special County
Board meeting set for Feb. 14th
at 7 p.m.
13) Next Meeting Date
Meeting adjourned at 4:50 p.m. by motion of J. Kosin/G. Place. Motion carried
unanimously. 14) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Approved 2/6/12
1
FINANCE AND PERSONNEL COMMITTEE
Monday, January 23, 2012 – 4:00 p.m.
County Board Room
STATE OF WISCONSIN OFFICE OF ADMINISTRATION
COUNTY OF PIERCE 2012-01
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst called
the meeting to order at 4:00 p.m.
Meeting convened
The Vice-Chair acknowledged those present and established there was a quorum. Establish quorum
Members present:
Excused:
Also present:
Rod Rommel
Ken Snow
Greg Place
Dan Reis
Jerry Kosin
Jeff Holst
Jo Ann Miller
Tammy Kincaid
Sue Galoff
Bradley Lawrence
Chad Johnson
Numerous employees
District #7
District #9
District #12
District #13
District #15
District #16
Administrative Coordinator
HS Director
PH Director
Corporation Counsel
Highway Commissioner
Those present
Vice-Chair Holst called for public comment. There was none. Public comment
Motion by Kosin/Rommel to approve consent calendar items as follows:
2a. Establish and approve agenda
2b. Minutes of 12/19/11
2c. Treasurer’s report with fund balances in the amount of $24,521,338.96 as of
12/31/11
2d. Carry over $15,413 from the 2011 Administration Budget into the 2012
Administration Budget for the purchase of the 2012 Ford Fusion from Ellsworth
Ford.
Motion passed.
Consent calendar
County Clerk Feuerhelm addressed a Dog Damage claim received from Nicole
Bach, Isabelle Township, in the amount of $108.00. Motion by Rommel/Snow to
approve resolution as well as claims therein and forward to the full County Board
recommending approval and authorization for payment of said claims. Motion
passed.
Dog Damage
Claim
Public Health Director Galoff addressed the department’s request for an increase
in Public Health fees for issuing permits and making inspections and
investigations of establishments. Galoff explained the County acts as an agent of
the WI Dept. of Health Services (DHS) and returns to them 10% of the fees
collected. DHS had increased their licensing fees in 2011 but the Board of Health
chose to defer an increase at that time. Motion by Rommel/Place to approve
resolution Amend Fees for Issuing Permits and Making Inspections and
Investigations of Certain Types of Establishments and forward to the County
Board for consideration. Motion passed.
Public Health fees
for inspections
Human Services Director Kincaid advised the committee that the Drug Court
Coordinator position description has been evaluated while the position has been
Drug Court
Coordinator
Approved 2/6/12
2
vacant and it was determined that the position requires a stronger background in
case management. The recommendation from the Drug Court team, Human
Services Department and Human Services Board is to revise the minimum
requirements for the position to include a Bachelor’s degree and experience in
case management and coordination duties. As a result, the wage classification
would be assigned as that of Social Worker III with the additional wages/benefits
from the OWI Surcharge fund. Motion by Reis/Rommel to approve the revised
position description for Drug Court Coordinator, assign the position to the Social
Worker III wage classification, and approve the updated Human Services staffing
plan. Motion passed.
Administrative Coordinator Miller addressed the draft Personnel Policy Handbook
which was before the committee for action. Ms. Miller stated that one year ago a
working group was appointed to prepare an updated Personnel Policy Handbook
in response to the changes resulting from the BRB. She indicated the primary
objectives of the provisions of the draft Personnel Policy Handbook are to provide
the County with long-term sustainability and avoid layoffs. She indicated the
result of this effort did not take away benefits, but it did pare down and smooth
benefits between the units.
With regard to the comments and questions that had been submitted to her, Ms.
Miller noted there was concern expressed regarding the proposed changes to the
longevity program, but she clarified the current longevity program will remain for
2012. She also stated a large number of the questions raised dealt with the
administration of some of the elements of the draft and noted that the draft is a
policy and not a contract. The policy can be changed by action of the County
Board. Clarification on administrative matters will be issued as needed.
Personnel Policy
Handbook
Supervisor Rommel suggested a revision to Article I, Introduction, A. Background
by striking paragraph 1 and replacing it with the following language: Pierce
County has a skilled and valuable workforce that the County desires to retain and
reward. The purpose of this code for personnel policies and procedures is to
create a guide for the effective administration of both supervisory and non-
supervisory staff. Transitions Employee Benefits Committee Chair Place
suggested the change be inserted into the draft policy. Several comments were
received from those in attendance.
Vice-Chair Holst announced to those present that the Finance & Personnel
Committee is reviewing the draft Personnel Policy Handbook and the comments
received from employees. The draft Policy is on the County Board agenda for
1/24/12 for first reading with the potential for a second reading on 2/28/12.
Motion by Kosin/Rommel to forward the draft Personnel Policy Handbook to the
County Board. Some discussion took place between committee members and
those in attendance. Rommel withdrew his second to the motion and offered a
friendly amendment to refer the draft Personnel Policy Handbook to the
Transitions Employee Benefits Working Group to review the questions/comments
submitted by employees. Kosin accepted the friendly amendment. Motion to refer
the draft Personnel Policy Handbook to the Transitions Employee Benefits
Working Group passed.
Travel requests: Langer will attend WCRCG meeting in Eau Claire on 2/3/12. Travel
Future agenda items: Personnel Policy Handbook Future agenda
items
Future meeting dates: 2/6/12 at 4:00 p.m. and 3/5/12 at 4:00 p.m. Meeting dates