Umalusi’s presentation to the Education and Training Portfolio Committees on the 2009/10

Strategic plans and Budgets

23 June 2009Cape Town

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Overview

• Umalusi mandate – 2001• Umalusi amended mandate – 2009• Vision, mission, goals• Key Result Areas• 2009/10 Plan and Budget• Three Year Budget Forecast• Conclusion

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Umalusi Mandate 2001

• To ensure that continuous enhancement of quality is achieved in the delivery and outcomes of the general and further education and training sectors of the national education and training system;

• To develop a quality assurance framework for the general and further education bands of the NQF;

(Monitor qualifications and standards; quality assure assessment at exit points; certificate learner achievements; accredit private providers; monitor and report on PDEs)

• To regulate the relationship between the National DOE, SAQA and other ETQA bodies, providers and the Council

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Umalusi Amended Mandate 2009

• As a new Quality Council to develop and manage a sub-framework of qualifications for general and further education and training framework;

• To develop and quality assure qualifications and curriculum;

• To quality assure assessments at exit points; • To certificate learner achievements;• To quality assure provision and accredit private

providers of education and training, and assessment;• To conduct research related to the sub-framework; and • To advise the Minister

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Vision & Mission

Umalusi Council and staff are committed to continuous improvement of quality and standards in general and further education and training and as leaders with expert knowledge in the sector, to develop and secure standards by

• quality assuring qualifications and curricula• confirming that assessment is fair, valid and

reliable,• quality assuring the provision of education,

training and assessment providers,

in order to issue learners with certificates that arecredible.

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Goals

To:• Promote quality and appropriate standards • Maintain and improve educational standards through quality

assurance of qualifications and curriculum, assessment, and provision of education, training and assessment,

• Continuously develop in-depth knowledge and expertise in mandated areas through rigorous research,

• Report on the quality of education, training and assessment• Issue appropriate and credible certificates learner achievement in

terms of specific qualifications and subjects,• Provide reliable and credible leadership and guidance in quality

management and in the assurance of standards,• Ensure financial efficiency and sustainability of the organisation,

and• Determine expectations and appropriately respond to these within

the parameters of Umalusi’s mandate.

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7 Key Result Areas

• Improving and maintaining the system for quality assuring assessment for certification

• Establishing and implementing a system for evaluation and accreditation of providers

• Establishing and maintaining a system to certify and quality assuring qualifications and curriculum

• Research, diagnose and report on quality in general and further education and training supported by statistical analysis.

• Developing and maintaining management support structures and governance

• Ensuring that Information Technology systems are established, maintained and improved

• Ensuring that finance, human resources and administrative support systems are maintained and improved

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Quality Assurance of Assessments 2009/10

Outcomes Performance Indicators

Quality assurance of assessment maintained and improved

Question papers moderated- Question papers externally moderated for multiple examinations across assessment bodies : NSC , SC, NCV (including ISATS), GETC (adults), N3; Marking standardized-Marking moderated and reported on across qualifications – as aboveModeration of CASS-NSC - Sample of subjects across provinces to cover all national subjects - ABET – Sample of learning areas across provinces -all learning areasSample across independent assessment bodiesNCV – Sample of at least 50% across levels 2, 3 and 4 - ICASS – Assessment body systems evaluated.

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Quality Assurance of Assessments 2009/10

Outcomes Performance Indicators

Quality assurance of assessment maintained and improved cont.

Monitoring of exams-Exams monitored and reports produced for multiple examinations across assessment bodies Moderation of Common Tasks for Assessment ( CTA’s)-GET schools- 18 learning areas; IEB-GET-10 learning areasQuality assurance of GEC pilot

Standards for assessment articulated and maintained

Resulting policy implemented for 2009Results standardized and resulting systems verified for all exams.Resulting systems fully operational for new qualifications (NSC and NCV)Post-examination analysis conducted and reportsdisseminated to stakeholders

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Evaluation and Accreditation 2009/10

Outcomes Performance Indicators

Accreditation and monitoring system for providers of education and training maintained and extended

Provisional accreditation and monitoring - Maintain provisional accreditation and monitoring of private institutions and their qualifications across schooling, FET colleges and AET Centres Provider site visits- Site visits based on evaluation and monitoring cycle; Individual site visit reports concluded Monitoring reports- Monitoring as per monitoring cycle;

reports concluded Policy development – Review policy and instruments Stakeholder relationships - Provider workshops conducted across sectors; Provider Forum meetings conducted; Provider conference hosted; Continued communication between DoE and PDEs and Umalusi to align registration & accreditation; quarterly meetings with provider organisations maintained

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Evaluation and Accreditation 2009/10

Outcomes Performance Indicators

Accreditation and monitoring systemCont.

Prepare and present sector specific reports Implement full accreditation pilot: independent schools

Accreditation and monitoring system for assessment bodies maintained and extended

Monitoring of new and existing assessment bodies-

Monitoring of public assessment system (NCV) – DoE improvement plansMonitoring undertaken (state of readiness to administer exams for NSC) Public system, IEB and OAERExtension of provisional accreditation to other private assessment bodies

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Qualifications, Curriculum & Certification 2009/10

Outcomes Performance Indicators

Umalusi develops and maintains the qualifications sub-framework

•Umalusi qualifications framework policy is developed and submitted for regulation•Umalusi qualifications-development and standard-setting policy is shared with internal and external stakeholders •Strategy to manage transitional arrangements for existing qualifications at GFET level on the NQF is established.

Qualifications and curricula developed, evaluated and approved

•Develop standards for alternative NSC for adults•Evaluation of Level 4 qualifications (NCV, NSC, SETA qualification and Provider qualification) •Develop model for more flexible NCVCross-unit projects:•GETC: Foundation Phase curriculum evaluated •Continue evaluation of NSC subjects and extended to NCV curricula

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Qualifications, Curriculum & Certification 2009/10

Outcomes Performance Indicators

Umalusi certifies learner achievement

•Ensure learner certification processes are maintained and improved for SC, NSC, GETC, NCV, N3 etc•New certification systems for NC(V)4 are tested and usable for the 2009 results

Umalusi maintains and improves verification processes.

•Verification processes are maintained and improved

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Statistical Information and Research

2009/10Outcomes Performance Indicators

Report on quality in GFET

Quality Indicator reporting piloted Databases developed and maintained

Research planned, conducted, managed, and findings shared in the organization

Maintaining standards research extended for NSC and include NCVGETC curriculum evaluation (Curricula comparisons: Kenya, Singapore and Canada) - foundationResearch on equivalence setting – Jointly with HESABest practice in assessment of practical work

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Statistical Information and Research

2009/10Outcomes Performance Indicators

Stakeholders are engaged with through conferences and published documents

3 Research Forums meetings conceptualized, planned, and conducted2008 Maintaining Standards Report launched across provincesSeminar series conducted – with CEPD

Support provided across organisation

Statistical analysis support provided across units i.e. standardisationResource Centre maintained and improved Staff capacity built through quality promotion meetingStrategic support provided through research into educational policy

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Management Support Structures 2009/10

Outcomes IndicatorsOrganisational planning and implementation and review of plans

•Co-ordinated plans, reports and policies vetted and approved by Council ( 4 Council, 4 Exco, 3 Audit committee meetings planned)•Networking with stakeholders

Stakeholder relations established and managed

•Meetings with political structures, educational institutions, other statutory bodies•Engagement and collaborative work with other bodies

Public relations programme implemented

• Internal and external communications managed•Enhanced participation in public debate•Umalusi media profile improved•Corporate identity strengthened

Organizational governance is maintained

•Governance meetings conducted •Council programmes adhered to•Key matters presented to Council / Committees and information sharing

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Corporate Services: Information Technology 2009/10

Outcomes Indicators

IT systems established, maintained and improved

•Gap analysis done for the M.I.S •Website maintained•Developed system to accredit new assessment bodies for non-DoE qualifications.

Certification IT programme effectively supported (programme link to QCC unit)

•Maintained system per policy•Participated in IT steering committee for the new FETC system•Development according to project plan for NCV levels 2-4•Developed system for National senior certificate candidates•Developed system for certification of new assessment bodies for DoE qualifications.

Adequate computer hardware and software in place to support operations

•Equipment procured and installed as required ( Disaster recovery plan)•Software procured and properly licensed•SLA managed with designated providers•Effective utilization of IT resources ensured in a secure environment•Effective network support in place

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Corporate services: Finance & Administration

2009/10Outcomes IndicatorsFinance and accounting systems maintained and improved

•Internal controls, risk management, internal and external auditing, reports to committees, Council and PFMA requirements met to ensure no audit qualification

Accounting for, and collection of revenue

•90% debt collected

Payments made for goods and services

•Creditors paid timeously per agreement•Organisation adequately resourced

Surplus funds invested •Surplus funds invested with CPD per Investment Policy

Fixed assets registered, labeled and monitored

Register, label and monitor assets•Count and verify assets on an annual basis

Building and security systems maintained and improved

•Alterations effected to accommodate organisational requirements (Capex R 2 m)•Security / access control systems improved

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Corporate Services: Human Resource Management

and Development 2009/10

Outcomes IndicatorsHuman resources managed

•Human resource policies and procedures implemented and improved•Appointment of staff in line with HR policies• HR Administration monitored and audited

Staff development

processes in place • Staff performance managed• Staff development strategies and plan implemented•Identified skills and competency short-comings•Training programmes implemented•Submit workplace skills plan / report to ETDP Seta•Conduct monthly internal training sessions for the admin cadre

General services provided

•Reception, telephone and cleaning services maintained and improved

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Income Budget 2009/10

Accreditation Fees 2 000 000

Certification Fees 18 900 000

Department of Education Grant 16 494 000

Interest 2 000 000

Reserve Funds 10 449 713

Verification Fees 4 000 000

R 53 843 713

As approved by the Minister of Education on 12 March 2009

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Expenditure Budget 2009/10

Quality Assurance of Assessment 9 000 000

Evaluation and Accreditation 3 425 000

Qualifications, Curriculum and Certification 3 750 710

Statistical Information and Research 1 675 000

Management Support Structures 1 552 419

Corporate Services: Information Technology 4 386 804

Corporate Services: Finance 5 327 322

Corporate Services: HRM & Development 24 726 458

R 53 843 713

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3 Year Budget Forecast

2009/10 2010/11 2011/12

R 53 843 713 R 69 861 474 R 79 013 549

Y/Y Percentage Increase

22% 29% 13%

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Total Income 2000/1 (actual) to

2011/12 (budget)YEAR INCOME BUDGET DoE GRANT GRANT %

2000/01 R 6 150 786 0 0

2001/02 R 7 027 948 0 0

2002/03 R 13 757 861 R 1 513 000 11

2003/04 R 18 076 902 R 3 050 000 17

2004/05 R 23 547 626 R 12 869 000 55

2005/06 R 28 603 979 R 7 690 000 27

2006/07 R 32 972 345 R 10 286 000 31

2007/08 R 36 013 566

R 12 652 000 35

2008/09 R 46 434 369

R 16 044 000 35

2009/10 R 53 843 713 R 16 494 000 31

2010/11 R 69 861 474 R 17 350 000 25

2011/12 R 79 013 549 R 18 391 000 23

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2009-2012

YEAR BUDGET DoE GRANT

GRANT %

USE OF UMALUSI RESERVE

FUNDS ( R 24 m)

2009/10 R 53 843 713 R 16 494 000 31 R 10 449 713(19 %)

2010/11 R 69 861 474 R 17 350 000

Shortfall - R 15 779

818

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Request total(47%)

R 7 042 156( 10%)

2011/12 R 79 013 549 R 18 391 000

Shortfall -R 24 860

001

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Request total

( 55%)

R 3 560 548( 5%)

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External Audit Comments

AUDIT MATTER REMARKMatters that could affect the audit opinion

None

Debtors with credit balances Will not be offset against debtors book. To be investigated and correctly allocated

Provision for impairment of debtors Outstanding debt is collectable as most clients are government departments and FET institutions. Therefore minimal provision of R 97K

Difference between GL and VIP system Annual difference R 3,5K. Electronic interface to be investigated

Review of useful lives of assets required

Will be reviewed annually

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Conclusion

Challenges include:• The financial sustainability of the organisation through

increased funding from DoE / NT: – Possible funding model, – Move from certificate fee structure to a QA levy, and– Increase baseline allocation.

• Taking on the increased mandate • The finalization of the standards setting function from

SAQA to Umalusi and the required resources, and• The ongoing mapping and integration of all organisational

processes to culminate in an effective Risk Management Strategy including Knowledge Management, MIS, Records System and Retention Strategy.

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THANK YOU

Thanks to the portfolio committee chairperson Ms F Chohan and honorable members for the opportunity to present Umalusi.

Your support will be highly appreciated.