UM College Park UM Eastern Shore 1 UME Volunteer Policy Part I - Overview University of Maryland...
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Transcript of UM College Park UM Eastern Shore 1 UME Volunteer Policy Part I - Overview University of Maryland...
UM College Park • UM Eastern ShoreUM College Park • UM Eastern Shore 1
UME Volunteer Policy
Part I - Overview
University of Maryland Extension programs are open to all citizens without regard to race, color, gender, disability,
religion, age, sexual orientation, marital or parental status, or national origin.
UM College Park • UM Eastern Shore
IntroductionUniversity of Maryland Extension Volunteer Policy
Required of all UME Volunteers
Provides authorization enabling volunteers to
perform services on behalf of UME
Provides liability protection
Does not create an employer/employee relationship
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UM College Park • UM Eastern Shore
The UME Volunteer Policy4-H Volunteers Impact UME….
Multiply efforts of the 4-H Program
Expand the organization’s creativity
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UM College Park • UM Eastern Shore
4-H Volunteers…Are screened and trained
Are appointed and authorized
Sign an agreement
Complete an application
Are reappointed annually
Are covered by MD Tort Claims Act
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UM College Park • UM Eastern Shore
Maryland Tort Claims Act (MTCA)Immunity from Suit for UME Volunteers
Negligence, Ordinary Care & Tort
Scope of Duties (Position Description)
Appointment & Training Procedures
Gross Negligence
Intentional Misconduct or Malice
Invasion of Privacy
Legal Representation5
UM College Park • UM Eastern Shore
Purpose of the PolicyProvides important safeguards for both volunteers
and UME/UMCP/UMES
Clarifies roles and expectations of volunteers and UME
Provides a process to match a volunteer’s skills with
duties of the position
Defines training opportunities, benefits and
recognition
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UM College Park • UM Eastern Shore
Seven Steps to becoming a UME Volunteer1. Position Description
2. Application
3. Screening
4. Appointment
5. Orientation and Training
6. Support and Supervision
7. Evaluation and Recognition 7
UM College Park • UM Eastern Shore
Fitting all of the Pieces Together
Volunteer Policy Objectives…
Creating the Position Description
Matching volunteer skills with tasks
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Evaluatio
n
Recognition
Renew
Support
Appointment
Training
Application
Screening
Job Description
UM College Park • UM Eastern Shore
DocumentationPosition Description
Application
Screening
Agreement
Evaluation
Re-Appointment
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UM College Park • UM Eastern Shore
Position DescriptionPosition Title
Purpose of Position
Major Duties
Qualifications
Location and Tenure
Training
Supervision10
UM College Park • UM Eastern Shore
ApplicationName, address, phone
Title of position
Volunteer and work experience
Interests, hobbies and organizations
References
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UM College Park • UM Eastern Shore
ScreeningInterview
Three ReferencesCan not be related to applicantCan not be UME employees
Verifies Character and Skills
Criminal Background Check If Required
On-line Sexual Offenders Registry
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UM College Park • UM Eastern Shore
Acceptance After ScreeningApplicant invited to complete agreement
Applicant denied UME Volunteer Status
Applicant on short-term or probationary status
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UM College Park • UM Eastern Shore
Appointment AgreementSimilar to an employment contract
Responsibilities accepted by volunteer
Training and supervision provided by UME
Conflict of Interest Statement
Confidentiality Statement
Agreement renewal/termination
No employer/employee relationship 14
UM College Park • UM Eastern Shore
Orientation and TrainingWelcome to UME, UMCP & UMES
Policies and ProceduresMaryland Tort Claims Act UME History, Mission & StructureSexual HarassmentDrug & Alcohol AbuseTobacco & Smoking PolicyChild Protection & Abuse ReportingHIV/AIDS & Universal Health Care PrecautionsAffirmative Action and ADA PoliciesProgram Forms & Risk Management
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UM College Park • UM Eastern Shore
Support and Supervision
SupportTrainingResources
SupervisionExtension Educator/StaffMiddle Management Volunteer
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UM College Park • UM Eastern Shore
EvaluationContinual Constructive Feedback
Periodic meetings with teamConversations with recipientsActivity/event evaluation
Self Evaluation
Performance Review
Letter of Recognition for Renewal
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UM College Park • UM Eastern Shore
Conflict ResolutionAddressed by volunteer’s supervising
faculty/staff memberIf not resolved the conflict will be addressed by
the county extension director/coordinator, State Specialist and Regional Extension Director, or other administrators as needed
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UM College Park • UM Eastern Shore
TerminationContracts are terminated on date specifiedContracts are for no longer than 1 year - must
be updated annually
Extension faculty can terminate contract at
any time
UME Volunteer can terminate agreement at
any time
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UM College Park • UM Eastern Shore
RecognitionIntrinsic
Satisfaction of a job well donePride in helping others
ExtrinsicCertificatesPlaquesHonorsRecognition
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UM College Park • UM Eastern Shore
Agreement RenewalMutually Beneficial Experience
Review & Update Position Description
Renewal AgreementSpecific TasksSpecific Time PeriodAdditional Training
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UM College Park • UM Eastern Shore
Quick ReviewPurpose of UME Volunteer Policy
Major Components
Tasks and Steps Involved
Application, Screening and Agreement
Orientation, Training and Supervision
Evaluation and Recognition
Agreement Renewal/Termination22