uLearn17 - core-ed.org
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Claudelands Events Centre Hamilton, New Zealand 11-13 October 2017 core-ed.org/events/ulearn Exhibitor & Sponsor Prospectus Annual educators’ conference uLearn17 CONNECT. COLLABORATE. INNOVATE. Tuihonotia. Mahi Ngātahi. Auahatia.
Transcript of uLearn17 - core-ed.org
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Claudelands Events CentreHamilton, New Zealand
11-13 October 2017core-ed.org/events/ulearn
Exhibitor & Sponsor Prospectus
Annual educators’ conference
uLearn17CONNECT. COLLABORATE. INNOVATE.Tuihonotia. Mahi Ngātahi. Auahatia.
Invitation
Dear Valued Exhibitor/Sponsor,
On behalf of CORE Education, we take great pleasure in inviting you to join us in Hamilton, New Zealand, to support the 2017 uLearn conference.
uLearn17 will be held 11 – 13 October 2017 at Claudelands Events Centre, Hamilton.
This prospectus outlines the exhibition and sponsorship opportunities available at the conference. Please take some time to review the packages and determine your requirements for the promotion of your business, and contact us if any further clarification is needed.
If you would like to register for an exhibitor stand, please click the button in your email and follow the prompts to register your interest online. Once your application has been reviewed, you will receive a booking confirmation via email.
If you are interested in exploring sponsorship opportunities to maximise your involvement, please contact Kirsty Deuss on 021 914 526 or [email protected]
We look forward to sharing this unique event with you.
Ngā mihi nui,
The CORE Events Team
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About CORE Education
CORE Education is a not-for-profit educational research and professional learning and development organisation. CORE researches, applies, and supports future focused thinking to encourage all educators to push the boundaries of educational possibility and transform their professional practice.
CORE works in partnership with a range of acknowledged experts and leading companies from around New Zealand and internationally; our organisation seeks out leading thinkers and innovators to continuously improve the products and services that we offer to the world.
CORE has many years of experience organising events for the educational sector. We have built a strong reputation, both in New Zealand and overseas, for our professional development conferences. We provide inspirational programmes that share cutting edge teaching practices.
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About uLearnThe uLearn conference is created, owned and managed solely by CORE Education, and is the largest professional development educational conference in New Zealand, attracting an audience of over 1,500 people every year. Attendees are a mix of teachers, facilitators and school leaders from early childhood through to tertiary.
uLearn has established itself as the key event for education providers to collaborate and connect with like-minded educators from New Zealand and around the world, share knowledge and help develop practical solutions for learning spaces.
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Event DetailsuLearn17Claudelands Events Centre, Hamilton, New Zealand11-13 October 2017
Attendees ~1500+
The uLearn17 programme is structured around three key conference strands with the ākonga/learner at the centre:
• Learning digitally / Te ako ā-matihiko
• Learning in communities / Te ako ā-hapori
• Learning for success / Te ako kia angitu
The three strands provide an opportunity to give emphasis to key areas currently being targeted by the fast-changing digital world, and by educational policy and resourcing.
Our great line up of speakers include keynotes Eric Mazur, Brad Waid, Abdul Chohan, and Dr Ann Milne.
uLearn Changing Spaces (pre-conference)Rototuna Junior High School, Hamilton, New Zealand10 October 2017
Attendees ~200
This year’s pre-conference focus is about enhancing practice, and supporting teachers and leaders to successfully implement innovative learning environments, as well as how to work collaboratively in them with both students and colleagues.
Image courtesy of Hamilton & Waikato Tourism.
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Event Timetable
Tuesday 10 October
1.30pm - 7.00pm
Exhibitors have access to the venue to set up stands for uLearn. All stand displays must be complete and the venue vacated by 7.00pm (Claudelands Events Centre)
8.30am - 4.00pm
uLearn Changing Spaces, one-day pre-conference (Rototuna Junior High School)
4.00pm - 7.00pm
uLearn17 registration opens (Claudelands Events Centre)
5.00pm - 6.15pm
uLearn Conference Showcase (Claudelands Events Centre)
Wednesday 11 October
7.30am - onwards
Registration opens
8.00am Exhibition hall opens
8.30am Conference opening
KEYNOTE 1 – Eric Mazur
10.30am Morning tea
11.15am Breakout round 1
12.30pm Lunch
1.30pm Breakout round 2
2.45pm Afternoon tea
3.30pm Breakout round 3
5.00pm - 6.00pm
Welcome Reception in Exhibition Hall
Thursday 12 October
8.30am Welcome to Day Two
KEYNOTE 2 – Brad Waid
10.30am Morning tea
11.15am Breakout round 4
12.45pm Lunch
1.45pm Breakout round 5
3.15pm Afternoon tea
3.30pm -5.00pm
KEYNOTE 3 – Abdul Chohan
7.00pm - 11.30pm
Gala dinner (separate ticket purchase required)
Friday 13 October
8.30am Breakout round 6
9.30am Brunch
10.15am Breakout round 7
11.30am KEYNOTE 4 – Dr Ann Milne
11.30am -3.00pm
Exhibition closes and exhibitors may begin pack out. The structural de-rig of stands will commence after exhibitor items have been removed.
1.00pm Conference close
Note: 1. There will be no exhibitor access to the venue until Tuesday 10 October. 2. All stands must remain intact until the exhibition has closed at 11.30am on Friday 13 October.
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uLearn is the largest professional development educational conference in New Zealand, attracting an audience of over 1,500 delegates every year.
The three day conference programme offers internationally renowned keynote speakers, spotlight sessions, and over 200 breakout sessions and practical workshops submitted by highly skilled educators, school leaders and ICT specialists who freely share their knowledge and expertise.
uLearn focuses on the pedagogical, practical and digitech aspects of teaching practice across the curriculum. Sessions focus on practical implementation and key messages are supported by research.
Popular programme content coverage includes: • eLearning, STEM, Makerspace • Computer science, programming, robotics, gamification • Future-focused curriculum • Digitech across all learning areas • Innovative Learning Environments (ILEs) • School-wide visioning and strategic planning • Fostering online communities • Social media and strengthening professional networks • ICT infrastructure set up and networked learning • The latest tech tools and their educational benefits • Student-led learning, agency and collaborative practices • Māori medium resources and cultural responsiveness
The list of breakouts is long and varied. Demand for tools and knowledge in subject areas such as literacy, numeracy, science remains strong.
CORE forecasts emerging trends, shares best practices and fosters connected, collaborative learning networks with educators long after the conference is over. uLearn is an ideal place to make contact with school decision makers, ICT leaders and classroom teachers and continue conversations as part of their learning journey continuum.
Benefits of Exhibiting • Maximum exposure at a premier conference of principals, ICT HoDs and senior managers, teachers and educational thought leaders from around New Zealand • The opportunity to deliver a clear message about your genuine commitment to the education sector • Build new and strengthen existing relationships • Acquire highly qualified leads • Increase brand awareness • Meet the decision makers in schools/Kura/ECE/tertiary institutions
Exhibitor Opportunities
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Stand DetailsThere are two exhibitor packages available for purchase. Please note, due to the layout of the exhibition hall, exhibitors may purchase up to a maximum of three stand packages, however these must be the same type, eg three regular stand package.
REGULAR STAND PACKAGE $3,600 +GST
• Opportunity to have a 3m x 3m (9m2) stand in the exhibition area
• 2 x exhibitor passes with access to the Welcome Reception and catering in the exhibition area for all teas, lunches and brunch
• Company listing in the conference handbook and event app
• Additional exhibitor passes available to purchase for $160 +GST per person
Package includes:
3m deep x 3m wide (9m2 )
2.3m high velcro receptive panels
1 x company name fascia 2 x spotlights 1 x 10amp power supply
with 4 way multibox Internet network
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Stand Details
SMALL STAND PACKAGE $2,800 +GST
• Opportunity to have a 1.8m x 3m (5.4m2) stand in the exhibition area
• 1 x exhibitor pass with access to the Welcome Reception and catering in the exhibition area for all teas, lunches and brunch
• Company listing in the conference handbook and event app
• Additional exhibitor passes available to purchase for $160 +GST per person
Package includes:
1.8m deep x 3m wide (5.4m2 )
2.3m high velcro receptive panels
1 x company name fascia 2 x spotlights 1 x 10amp power supply
with 4 way multibox Internet network
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Exhibition Hall Plan
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MakerspacePlayground
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Catering Catering
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3m x 3m stand
3m x 1.8m stand
Sponsor lounge
Key: Note 1: Exhibition hall layout is subject to change.Note 2: Catering positioning is placeholder only.
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Partnership OpportunitiesuLearn17 provides many opportunities to profile your company, your products and your services to the best possible advantage at this renowned and celebrated event.
For those wanting to increase your presence and connect with delegates beyond the exhibition hall, a uLearn partnership is for you.
At CORE, we liken our partnerships with the weaving of a korowai. Each element in the weaving of a korowai plays a vital role in its overall creation. One part of this, without the other, would make it an incomplete piece. We view our uLearn17 partners in the same way: without the support of our valued partners, an inspirational, future-focused, professional learning experience for our delegates would not be possible.
Therefore, we have taken our partner/kaitaunaki names from the steps involved in the weaving of a korowai:
• Kaitaunaki ā-Rawa
– Te kohikohi rawa refers to the gathering of resources from known sources. This requires a knowledge of where to look, when to look, what to look for, and the associated practices that go with this in its preparation.
• Kaitaunaki ā-Auaha
– Te Auahatanga is the phase where skills and knowledge of weaving and creating is brought into play. This is a collaborative time where different jobs may be allocated to specific people in terms of knowledge of its whakapapa, the designs to be used, or the quality of the materials to be used.
• Kaitaunaki ā-Hua – Te Hua is the stage where the korowai can be displayed or used, where the fruits of people’s labour can be shared for all to see. The innovation in the design or technique used would be a talking point for those people involved and the stories behind the process and purpose. This inevitably will be embedded in the mind of the viewer or user.
All partnership packages can be tailored to help you achieve your marketing objectives with extensive benefits and leverage opportunities.
If you are interested in exploring a uLearn17 partnership, please contact the uLearn17 Sponsor Liaison:
Kirsty Deuss
M: +64 21 914 526 E: [email protected]
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Presentation OpportunitiesCome and share your ideas and experiences with delegates at uLearn17 (11-13 October).
uLearn17 is focused on three conference strands and submitted abstracts must fit one or more of these:
• Learning digitally / Te ako ā-matihiko
• Learning in communities / Te ako ā-hapori
• Learning for success / Te ako kia angitu
There are eight breakout types:
1. Makerspace Playground pop-up (one breakout timeslot, plus the lunch break)
2. BYOD hands-on workshop (60, 75 and 90 minute options - BYOD essential)
3. Presentation (60 and 75 minute options - interactive, BYOD preferred or BYOD not essential options)
4. Spotlight session (75 minutes - Wednesday only)
5. Taster session (25 minutes)
6. Tech tools taster (25 minutes)
7. Research and Inquiry Symposium (RIS) paper presentation (20 minutes)
8. Half-day workshop (BYOD only - Friday only)
Tech tools tasters are ideal for exhibitors who wish to highlight or demonstrate a specific product in a short 25 minute ‘show and tell’ format.
Key Dates:Call for abstracts close: 31 May 2017
Submission acceptance received: By 30 June 2017
Visit core-ed.org/events/ulearn/call-for-abstracts for more information and to submit an abstract.
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Social EventsExhibitors and sponsors are welcome to attend several of the social events offered to delegates. These are great opportunities to connect with delegates away from your exhibition stand.
Welcome ReceptionDate: Wednesday 11 October
Time: 5.00pm - 6.00pm
Location: Exhibition Hall, Claudelands Events Centre, Hamilton
Cost: Complimentary (included in exhibitor pass)
Exhibitors are invited to participate in the Welcome Reception; a chance to start your conference experience by mixing and mingling with fellow exhibitors and conference delegates, whilst enjoying fine wines and canapes!
Gala Dinner Date: Thursday 12 October
Time: 7.00pm - 11.30pm
Location: Claudelands Events Centre, Hamilton
Cost: $110.00 +GST
Exhibitors are invited to purchase tickets for the uLearn17 Gala Dinner. This legendary event is a popular social occasion for delegates with sell-out attendance in previous years. This year’s theme is ‘Op Shop Ball’.
Please note a maximum of two gala dinner tickets per exhibitor is permitted.
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Hobbiton Movie Set TourDate: Friday 13 October
Time: 3.20pm
Duration: 2 hours
Exhibitors are invited to purchase tickets to the post-uLearn17 Hobbiton Movie Set Tour. This is an optional add-on for delegates to purchase and we have opened bookings to exhibitors as well. Finish your conference experience on a high with one of the following tour options:
Option 1 - Hobbiton Movie Set Tour (including coach and lunch): $113.04 +GST
Lunch will be provided at Claudelands Events Centre from 1.00pm before the bus departs for Hobbiton at 2.00pm. Following the tour, a bus will depart the set at 5.30pm to return attendees to Claudelands.
Option 2 - Hobbiton Movie Set Tour (including lunch only): $82.61 +GST
Lunch will be provided at Claudelands Events Centre from 1.00pm. All attendees selecting this option are responsible for their own transport to/from Hobbiton.
Social Events
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Terms and Conditions
Booking and Payment1. All prices are quoted (unless specified) in New Zealand dollars and exclude GST. GST is calculated at the date of payment and is currently set at 15%. CORE Education reserves the right to vary the quoted prices in line with any changes to the rate of the GST.
2. Registration forms for an exhibitor stand must be completed online prior to 31 July 2017. (Please note the exhibitor stands may sell out prior).
3. Upon confirmation of the booking, an invoice will be generated and emailed to the exhibitor. This must be paid in New Zealand dollars by credit card or bank transfer in full within 30 days of registering, or prior to the event date (if this is sooner). We reserve the right to refuse admission to the conference if payment has not been received.
Allocation of Exhibition Space4. Exhibition space will be allocated by CORE Education after the exhibitor registration closing date only after receipt of the online registration form and payment of the invoice in full.
5. CORE Education reserves the right to make changes to the floorplan and position of any exhibitor stand. However, changes will not be undertaken without prior discussion with the affected exhibitors.
Event Content6. While speakers, strands and topics for uLearn17 were confirmed in February 2017, and subsequently published online, circumstances beyond the control of CORE Education may necessitate substitutions, alterations or cancellations of the speakers and/or topics, and the programme and format of the event may be changed accordingly. As such, CORE Education reserves the right to alter or modify the advertised speakers, topics, formats or programme as deemed necessary without any liability to exhibitors or delegates whatsoever. Any substitutions, alterations or amendments will be notified via updates as soon as possible.
Exhibitor Stands7. Exhibitors may not assign or sublet any part of their stand.
8. The exhibitor is responsible for supplying all equipment and furniture for the stand, except that noted as being provided in the exhibition package.
9. Exhibitors must keep their stands in a clean and tidy state, and must keep passageways in front of their stand clear from any obstruction.
10. Exhibitors must ensure their stand is staffed during all delegate break times.
11. Exhibitors are required to only conduct business from their stand and are not permitted to display or distribute advertising material outside of their stand.
12. Exhibitors are prohibited from operating any equipment at a sound level that, in the sole opinion of CORE Education, is likely to cause disturbance to neighbouring exhibitors or delegates.
13. A conference wireless network is available for exhibitors to use during the event. Details to access this will be provided prior to the event. Exhibitors agree not to enable any other wireless network on their stand. Exhibitors agree that use of the wireless network will be used for purposes of promoting their products and being able to work (ie check emails).
14. Exhibitors are not permitted to sell food or beverages from their stands. Complimentary food or beverages (sample size items, confectionary, etc) are permitted.
15. Exhibitors are not permitted to undertake fundraising activities for not-for-profits on their stand.
Please read the information listed below carefully, as each registration booking is subject to the standard terms and conditions of CORE Education Ltd. Registering for a stand at this event is deemed acceptance of these terms and conditions.
Please note these terms and conditions apply to exhibitors only. Sponsors will receive a separate agreement outlining appropriate sponsorship benefits and terms and conditions.
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16. Exhibitors are welcome to hold competitions on their stand but must advise the Exhibitor Liaison at [email protected] of any such activity before the conference commences.
17. The Exhibitor is wholly responsible for the security of its materials and property during set up, conference hours, after hours and pack out/dismantling. CORE recommends important and expensive items are removed from the stand overnight.
18. CORE Education and Claudelands Events Centre accept no responsibility for loss or damage to exhibitor property associated with the conference.
19. CORE Education reserves the right to remove or alter any stand not considered to be in the best interests of uLearn17 at the expense of the exhibitor and with no liability to CORE Education.
Stand Set Up20. Exhibitors are responsible for the setup of their stands.
21. The venue will be available to exhibitors for set up on Tuesday 10 October 2017 from 1.30pm and must be completed no later than 7.00pm the same day.
22. All exhibitor stands are expected to be of a high standard. Displayworks is the preferred company for the exhibition build. Any exhibitors wishing to use a different contractor to set up their stand must seek the approval of the Event Coordinator no later than 10 September.
23. Exhibitors may only use ‘hook’ velcro, staples, pins or small household picture hooks to adhere items to the panel walls. These must be removed by the exhibitor immediately after the event and a fee for removing any such items not removed will be chargeable back to the exhibitor. If the exhibitor damages the panel walls in any way, including the use of unsuitable adhesives such as screws or nails, the exhibitor will be liable for any damage and the associated costs.
Insurance and Public Liability24. The exhibitor is responsible for any damage or loss they may cause to the venue, stand structure and/or goods or property of CORE Education or any other exhibitor, individual or company.
25. The exhibitor is advised to take out all necessary insurance and advise their insurers to extend cover, including public liability, to uLearn17.
26. For electrical safety, exhibitors are responsible for ensuring their power cords, multi boxes and electronic devices have been tested by a reputable company with electrical experience, according to the correct standard. No tag and testing procedures will be permitted before or during the conference.
Health & Safety27. All exhibitions must meet current Building Act 2004, Health & Safety at Work Act 2015 and New Zealand Fire Safety regulations.
28. The Exhibitor must, at all times, comply with the Venue’s regulations and policies.
Photography/Video29. Exhibitors agree to CORE Education staff and/or attending media representatives taking photographs and recording audio and video footage of the event, which may include the exhibition area. Materials produced may be displayed online, on television, in print or used by CORE Education for marketing or educational purposes.
30. Event delegates may take and distribute images or recordings, including via social networking sites, independent websites or reports. CORE Education takes no responsibility for material or images used in this way.
Stand Pack Down31. Exhibitors are responsible for the pack down of their stands.
32. Exhibitors must not pack down any part of their stands prior to 11.30am, Friday 13 October 2017. Exhibitors who attempt to do so may be excluded from involvement in future CORE Education events.
33. All stands must be removed by 3.00pm, Friday 13 October 2017. Any material left on the stand after this time may be removed by CORE Education at the expense of the exhibitor.
Terms and Conditions
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Cancellation, Postponement and Substitution Policy34. Cancellation of an exhibition stand by the Exhibitor must be submitted in writing to the Exhibitor Liaison at [email protected]
- Prior to 10 July 2017, cancellations will be refunded in full (if payment has been made).
- Between 10 July - 31 August 2017, cancellations will be liable for 50% of the package selected.
- From 1 September 2017, cancellations will be liable for 100% of the package selected and no refund given.
35. In the event that CORE Education cancels the event for any reason, the full exhibition package fee only will be refunded. Flights, accommodation, replacement staff and any other loss sustained will not be reimbursed.
36. In the event that CORE Education postpones the event for any reason and the exhibitor is unable or unwilling to attend on the rescheduled date, the full exhibition package fee only will be refunded. Flights, accommodation, replacement staff and any other loss sustained will not be reimbursed.
37. CORE Education is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/ postponement of an event.
38. CORE Education shall assume no liability whatsoever if this event is cancelled, rescheduled or postponed due to a fortuitous event or any other occurrence that renders performance of this event impracticable, illegal or impossible, in the sole opinion of CORE Education. For the purposes of this clause, a fortuitous event includes, but is not limited to: war, fire, earthquake, labour strike, extreme weather or other emergency.
General39. All advice, decisions, opinions, recommendations, proposals, presentations, seminars and reports, whether written or oral, are made in good faith by CORE Education on the basis of value judgements influenced by current commercial and the organisation’s conditions. These may be affected by unforeseen events and factors outside CORE Education’s control and, as such, we reserve the right to amend or cancel planned or previously agreed arrangements. In this instance, CORE Education shall not be liable in any event to delegates, exhibitors, or any other person or third party for any direct or consequential loss or damage sustained arising out of or in connection with this event.
40. CORE Education reserves the right to alter these terms and conditions at any time.
Terms and Conditions
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Key Contacts
Kirsty Deuss
Exhibitor/Sponsor Liaison
M: +64 21 914 526
For enquiries relating to venue, catering and suppliers:
Emma Earl
Event Coordinator
M: +64 21 915 812
For enquiries relating to presenting at uLearn17:
Becky Hare
Event Programme Manager
M: +64 21 930 367
For any general enquiries: [email protected]
For enquiries relating to exhibitor stand registrations/prices and sponsorship opportunities:
