UK Research Reserve Protecting the UK’s research collection Anne Bell and Ruth Thornton
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Transcript of UK Research Reserve Protecting the UK’s research collection Anne Bell and Ruth Thornton
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UK Research Reserve
Protecting the UK’s research collection
Anne Bell and Ruth Thornton
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The UKRR concept
The UKRR is a collaborative, co-ordinated and sustainable approach to securing the long term retention, storage and access to low-use printed research journals.
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To enable:
Co-ordinated retention of printed journals
Quick and easy access to research material
Collaborative storage of printed journals
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Libraries understand the need to:
Preserve printed research journals
Maintain access to printed material
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Low-use printed journals under pressure
Space and cost pressures faced by librariesCreates a risk of ad hoc disposal of low-use
print journalsLoss of important research materialPreservation and access to research
material left to chance
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The UKRR is designed to
protect and make accessible, low
use, but still important
research material, in the most cost
effective way.
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The UKRR has three goals
Protecting the long term future of printed research journals
Enabling quick and easy access to research material
Ensuring efficient use of resources
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Protecting the long term future of printed research journals
Co-ordinated retention of low-use printed research journals
Ensure “last copies” are not inadvertently discarded
One copy at the British LibraryTwo copies within HE library networkDistributed holding of research journals
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Enabling quick and easy access to research material
Access for all researchers, regardless of location or institutional affiliation
Fast, convenient access, building on the existing strengths of BL DSC
Print or electronic copy Desk top delivery the
norm
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Ensuring efficient use of resources
Co-ordinated retention and storage of low-use print journals
Reducing duplicate storage of the same low-use journal titles
Significant space gains within HE librariesRe-purpose space for new opportunities
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Features of the UKRR
Based on the holdings of higher education libraries, with the BL at its core
The BL will store and maintain copies of printed journals
The BL will provide access services via document supply service
Two copies will be held within the HE library network, in addition to the BL copy
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Models and mechanisms to enable the co-ordinated retentionSCONUL to act as co-ordinating body Investigate the most appropriate library to
retain a print copy Liaise with libraries and secure agreement Ensure that responsibility is shared fairlyUKRR and SCONUL will design and test a
retention agreement and management process
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Building on the BL’s existing research infrastructure
To develop the storage and access servicesBL will take in, process and store “last copies”Provide access to material within the UKRRService level agreed with library and research
stakeholders New subscription based pricing model,
including fixed element for storage and retention of material
Sustainable future for storage and document supply
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The UKRR project
Two phasesPhase 1 funded by UK HE Funding
Councils£709,164January 2007 to June 2008.
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Phase 1 Project Partners
University of BirminghamThe British LibraryCardiff UniversityImperial College London, lead institutionUniversity of LiverpoolUniversity of St AndrewsUniversity of Southampton
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UKRR Project: Phase 1
Develop a pilot UKRR Test an operational
service for researchers
Evaluate the pilot Use the knowledge
and experience gained to develop Phase 2
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Phase 2
Build on Phase 1Open the UKRR to all research libraries
wishing to participate Possibly extend the scheme to include
monographs Dependent on receiving additional funding
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Cardiff University’s involvement with the UKRR project
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The motivation (1)
The Schools supported by Trevithick Library (Engineering, Computer Science and Physics) have shown a commitment to moving to e-only journal subscriptions wherever possible.
These Schools were perceived to be less likely to be concerned by the idea of access to, rather than holding, all their material.
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The motivation (2)
Refurbishment plans for two of Cardiff’s libraries involving more study spaces and less space devoted to paper copies of journals and abstracts – we need to find space in Store fast!
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Preliminaries
Identified material in Cardiff University’s 2 stores belonging to the 3 selected Schools.
Used the SCONUL formula of an average of 18 volumes to a linear metre to estimate the amount of potential material.
1200 metres
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Preliminaries (2)
Identified duplicates acquired through a history of institutional mergers.
Identified journals with no current subscription or alignment with current Schools.
Identified journals covered by electronic journal subscriptions / purchases.
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Getting agreement
School of Physics and Astronomy Apart from some historical runs, the rep wanted us to dispose
of all but the last 3 years. We wouldn’t let them!
School of Computer Science Agreed with all our suggestions as much of their older material
is available electronically or is now obsolete. Very little of their material held in Store is used at all.
School of Engineering In principle, agreed, but there were significant delays because
of the need for consultation and also a bit of procrastination. Concerns over access rather than holding material – would it cost more?
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Team members
2 Subject librarians / 1 Library Operations Manager – ad hoc
1 Library assistant (full time)
4+ Library assistants (part time, ad hoc)
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Measuring and checking
All items had to be physically measured and checked in Store Estimates too low! Involve
other Schools and identify other material in Store
Entry onto UKRR Excel forms: ISSNs, alternative titles, SUNCAT for other holdings
Keeping track of timings – average of 10-12 minutes a title for all checks
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The results
Eventually identified and located 1100m of older, little used material
Over 900 individual titles
An example of great team work!
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Next stages…..
British Library are currently checking our holdings against theirs
Creation of lists suitable for Cataloguing and Store staff
Cardiff University catalogue amendmentsRemoval and disposal of itemsConsolidate space gained in Store
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If we did it again tomorrow….
We were perhaps over optimistic on issues such as Initial estimates of how many journals we could include Amount of time needed to dedicate to processes such
advocacy and locating material in Store Amount of time needed for “Suncatting” and ISSN checking
Dedicate staff to the project as early as possible. Ensure that all staff in the Schools are aware of the
project. Be prepared that a number of staff will be required for a
period of time. We found we needed to rely on the goodwill of other staff to keep day to day operations going.
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UK Research Reserve
Protecting the UK’s research collection
Anne Bell and Ruth Thornton