The University of Kentucky Counseling Psychology Doctoral Handbook 2017

Dr. Sharon Rostosky, Director of Counseling Psychology TrainingUniversity of Kentucky (last revision 1/20/2018)

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TABLE OF CONTENTSIntroduction……………………………………………………………………………….… 5Overview of the Doctoral Program in Counseling Psychology…………………………..… 5 Program Philosophy and Social Justice Statement…………………………………........ 5 Training Model…………………………………………………................................. 5 Mission and Goals……………………………………………………………………..... 6 Goal 1: Professional Identity as a Counseling Psychologist……………………..….. 6 Goal 2: Skilled Scientist-Practitioner …………………………………................... 7 Goal 3: Engaged and Effective Leadership and Professional Deportment……..…… 7 Overview of the Doctoral Program of Study…………………………………………..... 7 Professionalism and Collegiality…………………………………………………..… 8 Proximal Program Outcomes……………………………………………………..…. 8 Distal Program Outcomes……………………………………………………............. 8Ethical Principles, Rights, and Responsibilities…………………………………………..... 9Departmental Structure…………………………………………………………………..…. 9 Director of Graduate Study…………………………………………………………..….. 9 Director of Counseling Psychology Training………………………………………..….. 9 Program, Departmental, and Adjunct faculty………………………………………….... 9 CP Student Senate………………………………………………………………………. 10Program of Study……………………………………………………………….................... Entering the Program with a Master’s Degree in a Psychology Related Field...……..… Entering the Program without a Master’s Degree in Counseling……...…………….….. Doctoral of Program Study Schedule…………………………………………………… Annual Doctoral Committee Meeting

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Advisory Committee……………………………………………………………………..… 11 Major professor/advisory committee chair………………………………………..…. 11 Advisory Committee members……………………………………………………..... 11 Communicating with Advisory Committee Members………………………………..…. 12 Scheduling the first meeting………………………………………………………..... 13 Preparing for the first meeting……………………………………………………..… 13 Subsequent advisory committee meetings………………………………………..….. Optimal sequence of AC meetings…………………………………………………....

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Changing Your Appointed Advisory Committee……………………………………..… 13 Changing the Advisory Committee Chair……………………………………..…...... 14 Changing Advisory Committee members…………...…………………………..…... 14Registration and Advance Registration Procedures………...…………………………...…. 14Academic Requirements and Important Policies………………………………………...…. 14 APA style…………………………………………………………………………..… 15 The Ally Workshop and other training experiences………………………..…........... Training Requirements for Teaching Assistantships………………………………… Departmental Electronic Communication…………………………………………… Reflective Learning, Personal Growth, and Seeking Therapy……………………….

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Grade Requirements…………………………………………………………………..… 16 "I" grades…………………………………………………………………………..… 16 "C" grades…………………………………………………………………….….…... 16 "E" grades…………………………………………………………………….…….... 16

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Developmental sequence of training (Pre-requisites)……..………………………… Withdrawal from classes…………………………………………………….………..

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Practicum Guidelines and Application……………………………………………………...Research…………………………………………………………………………….……….

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Faculty Research Mentoring……………………………………………………..……… 17 Departmental Colloquia, FRED Talks, and Social Justice Scholarship Series………….Time to Degree…………...……………………………………………………….………...

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Evaluating Student Progress through the Program……………………………………… Criteria for adequate progress ……………………………………………………….. Progress through the Program……………...……………………………………...… Leaves of absence……………………………………………………………….……The Annual Review of Student Progress Procedure……………………………………….. Termination from the Graduate School………………………………...……………..…Appeals and Grievances………………………………………………...………………..… Appealing a Grade………………………………………………………………………… Appealing Dismissal from a Program………………………………………………….….. Appealing an Academic Offense…………………………………………………………..Academic Integrity……………………………………...……………………………..……

Plagiarism……………………………………………………………………………...Milestones and Time Limits for Degree…………………………………………………….

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Research portfolio requirement………………..………………………...…………………. 24Qualifying Examination………………………………………………………..………... 24 Qualifying Exam Procedure…………………………………………………..…...… 25 Scheduling the QE……………………………………………………………...…..... 25 Oral examination and evaluation………….…………………………………..……... 25Dissertations……………………………………………………………………..……… 26 Post-Qualifying residency requirements……………………………………….……. 26 Proposal………………………………………………………………………..…….. 26 Dissertation defense deadlines………………………………………………..……… Graduate School Requirements to Defend Dissertation……………………………

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Preparation and Submission of Dissertation to Graduate School…………...……….. Dissertation-based publication……………………………………………………..…

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Internship……………………………………………………………………………..…. 28 Entrance into the internship application process…………………………………..… 29 Application procedures…………………………………………………………...….. 29 Documentation that must be submitted to DCT for internship………………………. Internship Progress……………………………………………………………...….Graduation……………………………………………………………………………...

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Alumni…………………………………………………………….............................. 30 Respecialization…………………………………………………………………..……. 30Student Support Services…………………………………………………………..………. Personal Counseling……………………………………………………………………….

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Housing……………………………………………………………………………….…… 30 Financial Assistance………..…………………………………………………………….. 31 Scholarships and Fellowships………………………………………………………...…. 31 Assistantships……………………………………………………………………………. 31

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Graduate Assistantships…………………………………………………………………. 31 Campus employment caveat…………………………………………………………...... 31 Support for Students with Diverse Backgrounds………..…………………………..….… 31 Office for Institutional Diversity…………………………………….......................... Office of LGBTQ* Resources………………………………………………………..

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Office of International Affairs……………………………………………………..… 32 Students with disabilities……...…………………………………………………...… 32 Family friendly Program structure…………..…………………………………….…. 32 Graduate Student Lounge…...…………………………………………………………… 32 Mail…………………….……………………………………………………………. 32 Libraries…………………………………………………………………………………... 33 ID/Library cards…………………………………………………………………..….. 33 Computer Facilities…………………………………………………………………..….. 33 Research Consultation and Assistance…………………………………………...…… 33 Technology Support…………..……………………………………………………...….. 34 James W. Stuckert Career Center…………………………………………………….…. 34 Robert E. Hemenway Writing Center………………………………………………...…. 34 Student Legal Service………………………………………………………………...…. 34 Campus Recreation…………………………………………………………….……...… 34 Tuition and Fees…………………………………………………………….……...……. 34 Finding Healthcare…………………………………………………………….……...… 35 Parking at UK…………………………………………………………….……...… 35

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The University of Kentucky Counseling Psychology Doctoral Handbook

This handbook is designed to familiarize you with the Counseling Psychology Doctoral Program. This document contains descriptions, policies, procedures, and guidelines related to your training in this program. The Handbook has two parts: (1) General Information on the Program and (2) Specific Information on policies and procedures related to successful completion of the Doctoral Program in Counseling Psychology. In addition to the materials contained in this handbook, as a student in the Graduate School, you are responsible for standards and policies set forth in the University of Kentucky Bulletin (see http://www.research.uky.edu/gs/CurrentStudents/bulletin.html)

The University, Graduate School (GS), and Counseling Psychology (CP) program are continually modifying graduation requirements, policies, and procedures to clarify and improve our programs. Graduation requirements upon admission remain in effect for the duration of students’ programs, although students may elect to satisfy graduation requirements using any changes that occur during their programs. In this situation, students must choose either the past or changed graduation requirement in their entirety (i.e., students may not pick portions of both the old and the new requirement). However, changes to university, departmental, and program policies and procedures apply to all students at the point that the change occurs. Thus, the policies and procedures in this handbook are subject to change as necessary and apply to all students.

At least once a year, the Director of Training will make changes to the Doctoral Student Handbook to reflect changes in policies, procedures, and graduation requirements during the current academic year. These changes will be highlighted in yellow. The revised handbook will be placed on the counseling psychology website, and students will be reminded via email to review and consult it.

Overview of the Doctoral Program in Counseling PsychologyIn consideration of the range of professional settings and roles in which counseling

psychologists may function, the training Program must provide a philosophy that reflects both substance and flexibility.

Program Philosophy and Social Justice StatementThe philosophy of the Counseling Psychology Program is rooted in the values and goals

of a socially just society. A socially just society is contingent on the optimal health and well-being of all persons in that society. The health and well-being of persons is contingent on access to healthy environments that support healthy development and functioning. Our goal is to train counseling psychologists who are competent Health Service Psychologists that facilitate optimal well-being and the transformation of unhealthy and oppressive societal structures through engagement with research and practice.

Training-ModelWe use a competency-based approach to training based on the benchmark competencies

developed and endorsed by the Council of Chairs of Training Councils (see http://www.apa.org/ed/graduate/competency.html). To further guide our training, we have endorsed the pedagogical principles for Preparing Professional Psychologists to Serve a Diverse Public (see http://www.apa.org/ed/graduate/diversity-preparation.aspx) and the Counseling

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Psychology Model Training Values Statement Addressing Diversity (http://www.ccptp.org/ccptp-model-training-vales-statement-addressing-diversity). We also embrace the following APA aspirational Practice guidelines: Guidelines on Multicultural Education, Training, Research, Practice, and Organizational Change for Psychologists; Guidelines for Psychological Practice with Girls and Women; Guidelines for Psychological Practice with Older Adults; and Guidelines for Psychological Practice with Lesbian, Gay, and Bisexual Clients.

Mission and GoalsOur mission is to prepare and equip Counseling Psychologists to use their core values, scientist-practitioner skills, and leadership skills to competently address the ever-changing needs of a diverse society. Our program focuses on providing competency-based training in counseling interventions, in the scientific skills needed to create and evaluate new knowledge, and in the ethical and professional attitudes that promote excellence and leadership in the field of health service psychology (HSP).

The three goals that we have for each and every graduate from our program are: 1. Professional identity as a counseling psychologist that is grounded in a holistic, systemic,

strengths-based, culturally informed perspective on research and practice.2. Skilled and ethical scientist-practitioners who generate new knowledge and evaluate the

effectiveness of prevention and intervention efforts to optimize the well-being of individuals, families, and communities.

3. Effective and engaged leadership across professional roles and activities.

Goal 1: Professional Identity as a Counseling PsychologistThe person-environment interaction perspective. The systems perspective of person-

environment interaction emphasizes the interdependence of individuals' personal history and current health status with their ecology: family, work, school, friends, colleagues, peers, and the cultural, community, and social forces in which people's lives are embedded. We attend to the psychosocial influence of gender, gender identity and expression, ethnicity, race, socioeconomic level, sexual orientation, age, and ableness in the context of their community meanings and effective support systems. In addition, the Program is focused on exposing students to the skills and knowledge needed to become agents of social change within the various contexts of human development. From these perspectives, the emphasis is less on individual pathology, focusing instead on the ways in which individuals, families, and communities cope with and change the personal and environmental situations in which they find themselves. Since the Program is located in the College of Education, and education is a critical focal point for socialization, the program is committed to fostering healthy development within educational institutions and using psycho-social-educational interventions to effect social change.

The social justice/social advocacy perspective. The social advocacy view encourages a constructive approach to individual and community change and emphasizes movement toward healthy and productive modes of living, as well as adaptive and nurturing societal structures. The Program emphasis on the positive aspects of human development is focused on exploring and promoting the strengths and assets of individuals, groups, and organizational units. In practice, the counseling psychologist encourages the development of self-direction, life-stage

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coping skills, and educational strategies for change. Attention to issues of equity and social justice become a logical companion to the person-environment approach, emphasizing the integration of mutual respect and inclusiveness across the curriculum and within interpersonal interactions. The Program’s social justice focus is founded on the American Psychological Association’s Society for Counseling Psychology’s (Division 17) Model Training Values Statement Addressing Diversity

Goal 2: Skilled Scientist-Practitioner The scientist-practitioner is trained in the broad range of scientific methods to provide a

foundation for systematic and creative inquiry. The scientist-practitioner is capable of using these skills in research or practice settings to generate research questions and test hypotheses using reliable and valid techniques for data collection and analysis. The emphasis within the Program is on a recursive relationship between science and practice in which each perspective is integrated by providing background, information, and data to ensure effective outcomes. This integrated perspective requires the ability to question, to assess, and to critically evaluate beliefs, practices, observations, techniques, and results in a continuing pursuit of knowledge that is useful in its implications and applications.

Goal 3: Engaged and Effective Leadership and Professional DeportmentWinterowd, Adams, Milville, and Mintz (2009) lists nine virtues: (a) Respectful, (b)

Inclusive, (c) Collaborative and cooperative, (d) Open, (e) Inquisitive, (f) Self-aware and introspective, (g) Culturally aware, (h) Socially just, and (i) Engaged in professional growth and self-improvement (see http://tcp.sagepub.com/content/37/5/676.abstract). These professional attitudes and behaviors are important to effective leadership across all professional activities and roles. The program emphasizes life-long commitment to these types of professional values and the development of leadership skills in the broad field of health service psychology.

Overview of the Doctoral Program of StudySpecific competencies related to each of the three goals for each level of training are

found on the departmental website under forms (see https://2b.education.uky.edu/edp/new/counseling-psychology-overview/counseling-psychology-handbooks-and-forms/). The course sequence provides a foundation of basic knowledge and applied skills in Health Service psychology (HSP) that will facilitate the development of this broad range of professional identity, science-practitioner, and leadership competencies. The Program of Study for the doctorate in Counseling Psychology is designed to: (1) meet the criteria for HSP training developed by the American Psychological Association, (2) offer a developmental, sequential curriculum that enables the student to develop research and practice skills, (3) foster a professional identity within the specialty of Counseling Psychology, (4) ensure that graduates are prepared and qualified for licensing as a psychologist in most states, (5) promote reflective ethical decision-making and engagement in social justice-related efforts, and (6) prepare students to function effectively as psychologists in a broad range of roles in various work settings that require sound training experiences, professional and ethical competence, interpersonal skills, and leadership abilities.

Professionalism and Collegiality

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To attain the Program’s pedagogical goals, we encourage a collegial working relationship between faculty and graduate students in which both groups are engaged in a common pursuit. The faculty-student ratio is maintained at 1:6 (approximately), which enables professors to provide individualized contact time with all their advisees. The Doctoral Research Seminar (EDP 765) provides extended contact between the Major Professor (i.e., Advisory Committee Chair or Chairs) and doctoral students and provides a structure for developing a research portfolio and other research projects. Students are expected to be active members of research teams supervised by the Major Professor and/or other EDP faculty.

The Professional Issues in Counseling Psychology course (EDP 606) and the multiple practicum experiences (EDP 665) provide a forum for faculty-student contact and dialogue, so that professional and personal interchange is facilitated and encouraged. In these forums, Program faculty provide mentoring, role-modeling, and training opportunities related to professional identity and professionalism.

All policies and procedures within the program are designed to meet the standards developed by APA. Students are strongly encouraged to join professional organizations such as APA and Division 17: Society of Counseling Psychology. Refer to the Division 17 website for a definition of Counseling Psychology and membership information (see http://www.div17.org/). Students are also encouraged to become affiliates of the Kentucky Psychological Association (KPA) (see http://www.kpa.org).

Proximal Program OutcomesThe attainment of Program goals and competencies are evaluated in courses and in

formative and summative evaluations including the Annual Doctoral Student Review (Goals 1-3), the Doctoral Research Portfolio (Goal 2), the Practicum Supervisory Evaluation forms (Goals 1-3), the Doctoral Qualifying Examinations (Goals 1 and 2), the written dissertation and oral dissertation defense (Goals 1-3) and the Intern Evaluation (Goals 1-3). These evaluative components of the program are further described below.

Distal Program OutcomesFollowing completion of the Ph.D., most of our graduates seek and attain licensure as

psychologists in states across the country. Graduating from an APA accredited program and APA accredited pre-doctoral internship helps to facilitate this process. Nevertheless, students are responsible for learning the specific licensure requirements of the state where they intend to practice. The requirements for licensure as a psychologist in the Commonwealth of Kentucky are found at http://www.psy.ky.gov/Pages/default.aspx

The anticipated career paths of individuals who graduate from the Counseling Psychology doctoral Program include a variety of clinical, academic, and research-based placements. Graduates are frequently placed within consortium/medical centers or in university counseling centers that offer opportunities for practice, teaching, outreach activities, and research. A fairly large number of graduates have been able to move to the director/manager levels of those health delivery systems within three to seven years of graduation.

Ethical Principles, Rights, and Responsibilities

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The Program faculty expects that once you are admitted to doctoral training, you will conduct yourself in a respectful, professional manner. You are expected to familiarize yourself with the Ethical Principles of Psychologists and Code of Conduct of the American Psychological Association (2010; see http://www.apa.org/ethics/code/index.aspx) and to abide by these principles in your academic, professional, and interpersonal behavior. You are expected to demonstrate a commitment to the essential values of the Counseling Psychology program, which include respect for the dignity and worth of every individual and their right to a just share of society’s resources (social justice). Ethical behavior and professionalism are expected in your clinical, classroom, and community roles, including public interactions through online and social media outlets. Reports of incidents incompatible with the core values of counseling psychology and ethical codes of our profession may be subject to disciplinary action.

Further, students need be aware of the University's Student Rights and Responsibilities that is published by the UK Office of the Dean of Students (see http://www.uky.edu/StudentAffairs/Code). The program also has developed and occasionally revises operating procedures and policies that are updated in this handbook each year. Doctoral students are expected to read, understand, and abide by these policies.

No students may use their affiliation with the department or the program in connection with advertising services before completing a degree program. For any unsupervised services offered, the ethics of the situation should be discussed with faculty members (including the student’s advisor). If the circumstances are not clarified, it becomes the entire responsibility of the student for all consequences of such action (e.g., if it is deemed a breach of ethics, the student may be dismissed from the program).

Departmental Structure

Director of Graduate Study. The Director of Graduate Study (DGS) serves as the initial point of contact for students applying to the doctoral program, manages the application activities, and is the custodian of student records. Throughout the student’s involvement in the Counseling Psychology Program, the DGS serves as communications liaison between the Program and the Graduate School.

Director of Counseling Psychology Training. The Director of Training (DCT) works with the Counseling Psychology Area Committee (CPAC) to establish Program policies, manage Program procedures, and monitor student progress. The DCT is the liaison with the American Psychological Association and is responsible for ensuring that program policies and procedures conform to APA standards and guidelines for accredited programs in Counseling Psychology. The DCT is the liaison with internship agencies and is the person with whom you work to serve a pre-doctoral internship placement. The DCT also conducts the annual student review and provides timely feedback for student self-evaluation. In matters of student progress, the DCT serves as a consultant to CPAC and the your Doctoral Advisory Committee.

Program, departmental, and adjunct faculty. The Departmental Chair serves a four-year term. The Departmental faculty members are assigned to one of three Area Committees, Counseling Psychology (CPAC), Educational Psychology (EPAC), or School Psychology (SPAC). Each Area Committee is directly responsible for the policies and procedures in its respective programs. Faculty vitae and contact information can be found on the departmental website. Adjunct faculty members have primary job assignments elsewhere and provide instruction and/or practicum supervision to the Counseling Psychology Program.

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CP Student Senate. One student senator from each cohort (i.e., the group of students entering the program in a given year) will be elected during class at the beginning of the first fall semester of the first year. This senator will represent their cohort and work collaboratively with the elected senators from the other cohorts of the CPAC programs (e.g., MS, PhD) to decide what student concerns should be brought to the attention of the CPAC faculty. Student senators will meet with the CPAC faculty during one mid-semester CPAC faculty meeting to engage in discussion about these concerns. Student senators will also communicate the concerns of the faculty back to the student body and are tasked with keeping their student cohorts informed of relevant CPAC faculty decisions and resultant policy changes. A secondary responsibility of the student senators is to support CPAC by planning and carrying out activities that will aid CPAC in program enhancement and evaluation.

Program of StudyYou will complete course work in the Foundations of Psychology, the Counseling

Psychology Specialty, and Research and Statistics Core. A listing of course descriptions appears in the University of Kentucky Bulletin (see http://www.research.uky.edu/gs/CurrentStudents/bulletin.html). The Program of Study (POS) and sample course timeline is available on the department website under “forms.” The Program of Study form outlines the minimum course requirements for the Ph.D. In some cases, advisory committees will require one or more additional courses that facilitate specific skills and competencies that the student needs to successful complete the program (e.g., dissertation project).

The Program of Study for the doctorate in Counseling Psychology is designed with two considerations: (a) to meet the criteria for Counseling Psychology developed by the American Psychological Association; and (b) to offer a curriculum that enables the student to develop research and practice skills, to explore individual interests, and to focus on a selected area of expertise. The Counseling Psychology Program is a full time graduate program and students are expected to be enrolled as full-time students. Full-time status requires an enrollment of at least 9 hours of graduate-level coursework. The program of study generally takes five to six years to complete.

Entering the Program with a Master’s Degree in a Psychology-related Field. Some students will enter the program with graduate-level course requirements previously completed during their Master’s Degree program. Each student will negotiate a Program of study with their Advisory Committee (AC) to apply prior coursework that meets the curriculum requirements of the doctoral program. Courses that were completed more than five (5) years prior to doctoral study may need to be repeated. Students who wish to apply previous graduate coursework should present documentation (i.e., syllabi, course description from graduate catalogue, and transcript) to their Chair and their AC committee for review and approval. Once approved by the AC committee, the student will submit the documentation and negotiated Program of Study to the DCT for final review and approval.

Entering the Program without a Master’s degree in a Psychology-related Field. Suggested course sequence and schedules are outlined in the Program of Study form (see website for this form) for a doctoral student with no applied credit for previous graduate coursework (post-bachelor’s). Students who are admitted to the program with a Bachelor’s Degree and no

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Graduate Coursework will be eligible to receive the Master’s Degree upon completion of the 48 credit hours of required coursework and the Final Examination for Master’s (FEM).

Doctoral Program of Study Schedule. Plan your program of study in collaboration with your Major Professor by listing for each semester your tentative course selection and the number of hours. First year students must take EDP 606 and EDP 658 as designated in te suggested schedule. Indicate your selected courses for each semester AND the special events (e.g. research portfolio submission, practica, qualifying examination, proposal defense, internship application, final examination, and internship).

You are expected to enroll and attend the doctoral research seminar course (EDP 765) each semester. This seminar provides structure for you to participate in the Advisor’s on-going research team meetings, to develop the research portfolio project under supervision of the faculty advisor, and to explore and develop a potential dissertation project.

Annual Doctoral Committee Meeting. You should work with the Director of Graduate Study (DGS), a Major Professor, an Advisory Committee (AC), and the Director of Training (DCT) in developing, implementing, and completing the program. Once your AC approves the POS, it must be submitted to the DCT for approval. An approved copy is then placed in your file. You should submit an updated POS form at each annual meeting of the AC and at each annual review until all coursework has been completed.

Advisory Committee

Major professor/advisory committee chair. Upon admission to the Counseling Psychology doctoral program, you are assigned to a Major Professor (i.e., Advisory Committee Chair). This appointment is based on faculty and student mutual professional and research interests. Once you have had an opportunity to become further acquainted with the professional interests of the Program faculty, and the faculty members have become more familiar with your professional interests, two options are available: (a) by mutual agreement, you and your Major Professor may elect to continue their professional relationship, or (b) by mutual agreement (between you and your current chair), you may approach another faculty member to serve as Major Professor.

The Major Professor assists you in planning course selections and in selecting members of your Advisory Committee (AC). The Major Professor serves as a professional and research mentor and encourages you toward a timely completion of the program.

Advisory committee members. Each Counseling Psychology student is guided by an Advisory Committee (AC). The purpose of the AC is to provide continuous direction, counsel, and intellectual stimulation to the student as well as serve as role models from the earliest days of residency to the completion of the Doctorate. You should seek the guidance of your Major Professor to identify appropriate AC members.

The Advisory Committee (AC) has a core of four members. This core includes the Major Professor as Chair and at least one additional member from the Counseling Psychology Area Committee (CPAC). The other two members can be from any program or department. All members must be Graduate Faculty at the University of Kentucky, and three (including the Major Professor) must have full Graduate Faculty status (See UK Graduate Bulletin). In choosing AC members, you are encouraged to seek out a balance of faculty expertise supportive of your research area. The AC is to be appointed no later than upon completion of 18 credit hours of graduate work, as per Graduate School rules.

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The Counseling Psychology Area Committee (CPAC) has recognized the challenge encountered by first year students who are seeking a full, four-member AC. The Graduate School will only recognize the actions of an appointed Committee. Departments with which doctoral students have been previously successful in securing Advisory Committee members include: Anthropology, Behavioral Sciences, Family Studies, Gender and Women’s Studies, Psychology (Clinical, Cognitive, Experimental, Physiological, Social) Social Work, and Sociology.

After consulting with your Major Professor, you will need to contact the prospective committee members to ask if they would be willing to discuss the possibility of serving on your AC. You should be prepared to explain to the prospective committee member what role the committee member would serve in facilitating your professional and academic development. Once a faculty member has agreed to serve on your advisory committee, you need to:1. Send a follow-up e-mail formalizing the agreement and expressing appreciation and,2. Inform the Major Professor of the agreement.3. When all four Advisory Committee members have agreed to work with the student, the student submits the online formal Doctoral Advisory Committee Request form to the Graduate School for official appointment of the committee (see http://www.research.uky.edu/cfdocs/gs/DoctoralCommittee/Selection_Screen.cfm for form).

The core of the AC must be kept at its full complement throughout the graduate career of the individual student. Thus, in the event of a vacancy on the Committee (resignation, faculty leave, or inability to serve), an appropriate replacement must be made prior to the making of any Committee decision (i.e., Qualifying Examination, proposal, and the final examination). If doctoral candidates elect to change their area of research, the Major Professor may be changed to reflect the new interest area.

You may have a number of informal one-to-one meetings with members of the AC during the coursework, the proposal, data collection and analysis, and the final dissertation writing. You are required to meet with the AC committee at least once every year to discuss progress. (If the student is on internship, the meeting can be held online). If students have not successfully defended their dissertations upon completion of the pre-doctoral internship, they must resume having in person annual AC meetings.

Students are responsible for coordinating and leading this meeting, preparing documentation for review, and submitting a summary of the meeting to the Major Professor within 48 hours of the annual AC meeting. Once the chair has approved the summary, it can be distributed to the committee members and placed in the student’s file.

Communicating with Advisory Committee Members You are encouraged to communicate frequently with members of your Advisory

Committee (AC). A simple e-mail posting to the AC is a good strategy to use in keeping the faculty aware of your activities. Communicate regularly and work closely with your Major Professor to take advantage of potential learning opportunities and to discuss progress in the program.

Scheduling the first meeting. In planning the first Advisory Committee (AC) meeting you should be aware of the semester scheduling priorities adopted by the Department:

First six weeks – Qualifying Examination Orals

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Final six weeks – Dissertation Defenses The Department encourages all AC meetings to be scheduled on a Friday, if possible.

Scheduling a meeting of the AC with busy faculty members can be challenging. The DGS strongly urges students to complete scheduling their Advisory Committee meeting during the first two weeks of the semester that you plan to meet, before faculty schedules fill up.

Typically, the first AC meeting is held in the Spring semester and is for the purpose of approving the Program of Study. It is the student's responsibility to contact each committee member to negotiate a meeting time and then schedule a room for the meeting.

Preparing for the first meeting. Meet with your Major Professor to discuss and plan your doctoral program. Your plan includes proposed coursework as well as a timetable for the completion of the coursework, research portfolio, qualifying examination, proposal, dissertation, and internship. It is your responsibility to prepare and have available for each committee member the following three documents:1. The Counseling Psychology Program of Study (POS) form (see

https://2b.education.uky.edu/edp/new/counseling-psychology-overview/counseling-psychology-handbooks-and-forms/) including the proposed sequence (timeline) for coursework by semester, research portfolio submission, qualifying examination, dissertation defense, and internship application and completion.

2. A statement of your professional goals and research interests.3. A copy of your updated vita.

Subsequent advisory committee meetings. You are required to have at least one Advisory Committee (AC) meeting each year to monitor and maintain appropriate progress toward the degree. At each meeting prior to the proposal meeting, you should bring an updated Program of Study for review by the AC.

Optimal sequence of AC meetings.Year 1 Spring: Submit the Program of Study and goals and get AC approval of plan.Year 2 Spring: Complete a research portfolio to be approved by the EDP members of the AC committee. Submit a revised POS and a summary of research interest and progress in preparation for QE so that committee can plan the written portion of the Qualifying Examination (QE).Year 3 Fall: The Oral portion of the QE is held. Year 3 Spring: Dissertation proposal meeting (Proposal must be approved no later than May 15 for any student applying for internship in the upcoming fall semester)Year 4: Final Examination, the defense of the dissertation

Changing Your Appointed Advisory CommitteeBecause Advisory Committees (AC) are created by students early in their Programs, we

recognize that students may have a variety of reasons for wanting to make changes in their committees. If you wish to make changes, the following steps should be taken:

Changing the Advisory Committee Chair.1. Meet with the potential new chair to discuss the possibility of assuming the role of chair.2. Meet with the existing chair, and the potential new chair to discuss the reasons for the

change. An agreement is reached about the proposed change.

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3. Complete the necessary Graduate School paperwork to have the new committee appointed.

Changing Advisory Committee members.1. Meet with the potential new committee member to discuss the possibility of being added

to the committee.2. Meet with the existing member to be replaced to discuss the reasons for changing.3. Complete the necessary Graduate School paperwork to have the committee reappointed.

Registration and Advance Registration ProceduresThe guidelines for pre-registration, newly admitted student registration, and late

registration are made available in documents which may be obtained from the Director of Graduate Study (DGS) and from the Registrar (see http://www.uky.edu/Registrar/). Students are advised each semester to follow the suggestions that appear on the Counseling Psychology Students Discussion List (see://education.uky.edu/site/LISTSERVs). All registration is done electronically via myUK (https://myuk.uky.edu/irj/portal).

Please note the Registrar prevents first year students from registering until they have attended an “advising conference.” For newly admitted students, this occurs during student orientation and is typically held the week that classes begin. Students can consult with their appointed advisor and review the Course Catalog (see https://myuk.uky.edu/zapps/slcm_coursecatalog/default.aspx) to plan courses and a schedule prior to this date but will not be officially enrolled until this time. Newly admitted students should also be aware that they must set up a “link blue” account in order to register electronically and use many university services such as email, library account access, etc. Refer to http://www.uky.edu/UKHome/subpages/linkblue.html for more information on activating this account.

Academic Requirements and Important PoliciesThe Department has established a commitment to diversity in course coverage and

content. The policy affirms our commitment to integrating aspects of diverse scholarship and experience into the body of knowledge covered by each course. The Department defines diversity very broadly to include age, gender, gender identity and expression, race, culture, ethnicity, sexual orientation, socio-economic class, and disability or ableness. This commitment is reflected in course syllabi as well as assigned readings and in class discussion.

By the second class meeting, every Professor is required to provide students with a syllabus. The syllabus contains an outline of course content and requirements that are to be completed. A syllabus is also considered to be a contract. That is, professors are contracting with students that certain requirements are to be met to earn a specific grade. If factors affecting evaluation must be revised during the semester, students must be given reasonable warning.

The most recent course syllabi are available at the Department’s website (see https://2b.education.uky.edu/courses-and-syllabi/). You are encouraged to preview courses before enrolling.

APA Style

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All papers submitted in any course in the department are expected to conform to APA Style. Securing a copy of the sixth edition of the APA Style Manual (2010) is required. You are required to use proper APA format in all of your papers submitted while in the Program.

The Ally Development Workshop and Other Training Experiences

Each year, the second year doctoral students lead an Ally Development Workshop. This social justice training experience is mandatory for first year graduate students. The Program faculty strongly encourages students to engage in extra-curricular training and workshops. These training experiences are available in the EDP, UK, and Lexington area communities. These trainings provide students with opportunities to develop counseling skills, acquire relevant knowledge, and gain increased awareness and growth.

Training Requirements for Teaching AssistantshipsWhen a student receives funding via a Teaching Assistantship (TA), attendance at a TA training is required. These trainings are given twice a year, once in August and January.

Departmental Electronic CommunicationThe Department uses two listservs (EDP-ALL for students and faculty in the Department of Educational, School, and Counseling Psychology; COUNSELING-PSYCH for counseling psych graduate students) to relate important messages regarding classes, practicum experiences, funding, and employment opportunities to students. You will be signed up to these listservs by the Department staff. When you reply to a listserv message, it will be sent to all listserv subscribers, not just the person who sent the original email to the listserv. Therefore, if you want to say something privately to the person, it is best to send a fresh email to that person (what we would call “emailing them backchannel”) rather than hitting reply. Also, be careful when responding to the listservs, since persons who are not students or faculty in the department may also subscribed to the listserv, so be carefully about sharing personal/sensitive information.

Reflective Learning, Personal Growth, and Seeking TherapyThe Counseling Psychology Faculty members believe that personal development is essential to becoming an effective clinician. Experience as a client in both individual and group settings is an excellent way to attend to both personal and professional development by helping you to become comfortable with aspects of self-disclosure and reflective self-examination. Getting personal therapy may be an important step for those who find that their current struggles significantly impede their professional performance. These personal and professional reflective learning activities are used in classes and in practicum training experiences to help students in their professional development. For example, you can expect to observe and be observed conducting therapeutic activities, to give and receive appropriate peer feedback, and to display self-awareness, including the impact of your social locations and cultural values on your interpersonal interactions. In all professional interactions, students are expected to operate responsibly and assertively. This means taking care of personal needs and responsibilities while remaining watchful of and respecting the needs and rights of others. This process requires being aware of and meeting deadlines, fulfilling class and program requirements, helping other students, being involved in the evolution of the program, and other reasonable expectations. See the CP Restricted Files page (https://education.uky.edu/edp/counseling-psychology-overview/counseling-psychology-

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handbooks-and-forms/cp-restricted-files/) on the CP website for more information about low-cost personal psychotherapy services available to current CP students.

Grade RequirementsAccording to University Policy,

“When students have completed 12 or more semester hours of graduate course work with an average of less than 3.0, they will be placed on scholastic probation. Students will have one full semester or the equivalent (9 hours) to remove the scholastic probation by attaining a 3.0 average. If probation is not removed, students will be dismissed from the Graduate School." (University of Kentucky: The Graduate School, 1994-1996, p. 17)

In addition, Counseling Psychology students must satisfy the following grade criteria:"I" grades. All "I" grades must be completed within two months after the last scheduled

class. No students may have more than two pending "I" grades at any time. You may not register for course work for which the prerequisite(s) are not completed by the first class meeting. Should an "I" grade not be completed within the two months period, the instructor of record or the Director of Graduate Study may assign a grade commensurate with the work so far accomplished. If the "I" grade is not replaced within 12 months of the end of the semester in which the "I" was earned, the Graduate School will direct the Registrar to convert any "I" grade to the grade of "E", unless extenuating circumstances exist. Such circumstances must be determined and verified by the course instructor of the "I" Grade course and the Director of Graduate Study.

“C” grades. If a you obtain a “C” in a course, you will be required to take the course over and complete the course with a grade of “B” or better. You are not allowed to make more than one "C" grade in their program. Students who earn a "C" grade will meet with the Counseling Psychology Area Committee (CPAC). One of the CPAC options is to place the student on programmatic probation. Should the student earn a second “C" grade, CPAC will consider the recommendation for termination from the program.

“E” grades. An "E" grade in any course may be grounds for dismissal from the Counseling Psychology program.

Developmental Sequence of TrainingThe following courses (or their equivalents in the case of doctoral students with Masters

Degrees from other institutions) are structured to provide sequential learning that is graded in complexity. Students must earn a "B" grade in each course to enroll in the subsequent course as listed below:

EDP 605 and EDP 652 are pre-requisites to EDP 649 and EDP 665

Withdrawal from ClassesWithdrawals are completed online via the myUK system. Visit myUK for withdrawal

dates, deadlines, and procedures (see https://myuk.uky.edu/).

Practicum Guidelines

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You should carefully read the Practicum Guidelines document that is posted on the Handbooks and Forms webpage (https://education.uky.edu/edp/counseling-psychology-overview/counseling-psychology-handbooks-and-forms/) of the Program website at least one semester prior to applying for practica. The Guidelines indicate the required procedures for exploring, soliciting feedback from program faculty about, and applying to practicum sites each spring for Fall practicum starts. First year doctoral students with master’s degrees who are approved to begin their practicum at UKCC do not need to complete an application, however, they are required to “interview” with the UKCC staff via Skype or phone during the Spring/summer and then attend the practicum student orientation (usually the week before Fall classes begin).

ResearchFaculty Research Mentoring

You are encouraged to develop a mentor-research relationship with a member of the Program faculty throughout the training program. Typically, the Major Professor becomes the primary research mentor, although this role may be accomplished with other university department or program faculty. The faculty-mentor may be changed during the program of study as student interests change and as faculty return from or depart for sabbatical. This student-faculty relationship is intended to promote collaborative research projects and provide research training for the successful completion of the research portfolio, the proposal, and the dissertation.

The Doctoral Research Seminar (EDP 765) is used to obtain academic credit for this research training. Register for one hour of 765 for at least the first four semesters of doctoral study. You are encouraged to work with your research advisor to submit research for presentation at professional meetings and publications in professional journals. You should be familiar with APA guidelines on joint-authorship. University policies regarding plagiarism are outlined in the Dean of Student's publication, Students' Rights and Responsibilities (see http://www.uky.edu/StudentAffairs/Code). You are expected to be aware of and adhere to all policies regarding academic integrity and professional ethics. Departmental Colloquia, FRED Talks, and Social Justice Scholarship Series

The Department of Educational and Counseling Psychology periodically schedules colloquia for all doctoral students in the Lexington area. Colloquia include presentations on research, practice, and professional issues (e.g., interviewing for jobs, data analytic techniques, etc). Currently, our DGS is sponsoring FRED talks for graduate students to talk informally about their research and get feedback from peers and faculty. The Social Justice Scholarship Series is another forum for discussing contemporary social justice issues and scholarship. You are also encouraged to take advantage of these and other opportunities for professional development that are offered across the university.

Time to DegreeStudents are typically accepted into the Counseling Psychology Doctoral Program

following satisfactory completion of a Masters Degree or its equivalent. However, we also occasionally accept students with a bachelor’s degree who demonstrate exceptional promise. Students who are admitted following completion of the bachelor’s degree will complete the

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Masters degree requirements, which adds approximately a year and a half to the length of the program. Completion of the Counseling Psychology Doctoral Program usually takes between five and six years post-Master’s. This includes the completion of a dissertation and a one-year APA-accredited internship, which involves a national competitive application process.

Evaluating Student Progress through the ProgramCriteria for adequate progress. You are expected to make adequate progress toward the

degree. Adequate progress is defined by a number of both objective and subjective criteria. The criteria are:

1. Continuous enrollment in graduate school. The graduate school rules state that a student must have at least four semesters of full-time coursework prior to the Qualifying Exam (QE) and must complete the program within five years of passing the QE. [One year (i.e., two semesters) of this enrollment may be satisfied by the student’s Advisory Committee (AC) accepting their master’s degree in exchange.]

2. Maintaining a Graduate GPA of at least 3.0.3. Having no more than two outstanding "I" (Incomplete) grades at any time.4. Meeting the criteria of the Annual Student Review (see below) with satisfactory

remediation of any previous S- or U rating.

Progress through the program. The Graduate faculty in the Department intends to facilitate your progress toward your educational and professional goals. Adequate progress toward a degree is defined in a number of ways. You, the Advisory Committee (AC), and the Director of Training (DCT) will review your progress at each annual meeting of the AC. Each student who has not yet passed the Qualifying Exam and been admitted to candidacy is required to attend a brief check-in meeting with CPAC at the end of Fall semester to discuss strengths, achievements, and progress toward meeting competencies and program requirements. CPAC will also review student progress as needed throughout the year. Continuation in the program and admission to candidacy requires not only demonstrated skills in the academic area but also a judgment by the faculty of the program area that the candidate possesses personal and interpersonal characteristics requisite for achieving the required competencies associated with the program and the Doctoral Degree.

1. Typically, doctoral students will complete coursework by the end of their third year graduate training. By the end of this third year the students will pass the Qualifying Examination (QE).

2. Typically, doctoral candidates will complete their APA accredited internship within two years following completion of their QE.

3. Typically, during graduate study, the student is encouraged both by the Major Professor and by the Advisory Committee (AC) to explore numerous dissertation topics. Accordingly, each student is strongly encouraged to discuss appropriate dissertation topics with the Major Professor and the AC before the approved coursework is completed. The student shall submit to the AC a satisfactory dissertation proposal by the end of the second semester following successful completion of the QE. An unsatisfactory dissertation proposal must be remedied within one semester following the initial AC judgment. The AC may recommend an extension of time for the student to revise the

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proposal. However, if the AC votes to deny the time extension, this vote shall constitute a recommendation to terminate the student from the program. In this event, the CPAC Graduate faculty shall meet to vote on the recommendation. Dissertation proposals must be approved no later than May 15 prior applying in the following fall semester. Work with your chair to determine the appropriate timeline for completion of your proposal and the proposal defense meeting.

4. You must have at least one AC meeting annually and submit your annual review materials by the due date (usually late April or early May). If you are currently on internship and have not completed your dissertation, you may request via your Major Professor to conduct the meeting on-line. In this case, you must submit a progress report and timeline for completion to your committee to be approved and included with your annual review materials. If you have completed internship but not your dissertation, you are required to resume face-to-face annual review meetings and submit annual review materials and progress reports until you have successfully defended your dissertation. If you fail to have an annual AC meeting or fail to submit your annual review paperwork, you will receive a “U” rating for the annual review (see ratings below).

5. Doctoral candidates must submit a dissertation acceptable for a final examination within five years following completion of the QE. Students in the process of completing their dissertation shall have their progress reviewed annually by the AC and by CPAC. If the student is not making adequate progress toward the degree, CPAC may recommend termination from the program.

6. CPAC, in consultation with the student’s AC has the responsibility for permitting leaves of absence. Candidates taking more than two consecutive semesters’ leave of absence or who do not make appropriate progress toward the degree will be withdrawn from the program and required to reapply if they desire to complete the degree requirements.

Leaves of absence. Students are expected to maintain continuous enrollment in the Graduate School. Enrolled graduate students at the University of Kentucky who sit out for one or more semesters will need to complete a new application to the Graduate School and to the Program and pay the application fee in order to be considered for readmission.  In many instances this requirement can be avoided by requesting a leave of absence.  In addition to avoiding the application process, this status will allow the student to priority register in preparation for return to UK.

Students should first contact their advisor and others involved who need to know and approve of the request (e.g., assistantship supervisor).  The request should be in writing, indicating the exact semester(s) and, if possible, the rationale for the request. Next, the advisor should forward the request to the Director of Graduate Study (DGS) indicating endorsement (and the endorsement of others involved, if appropriate). Finally, if the request is approved, the DGS will forward the advisor’s message to the Graduate School admissions officer, with the DGS’s endorsement. The student must email the Graduate School Admissions Officer before the intended return to have the status changed back to active. A leave, if granted, is only good for one semester but can be renewed for a second semester if necessary.

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No more than two consecutive and four total semesters in leave of absence status may be requested. Doctoral students who are in the process of completing the QE are not eligible for a leave of absence.  International students considering a leave of absence are strongly encouraged to discuss their plans with the Office of International Affairs and Department of Immigration Services prior to making a formal request.

The Annual Review of Student Progress Procedure The progress of each student is formally reviewed by the Counseling Psychology Area

Committee (CPAC) once each year and informally reviewed at midyear check-in and throughout the year as needed. The review considers self-reported information from the student, research mentors, and practicum or internship supervisors as well as the student’s academic records and products for the purpose of making judgments about each student's professional development.

In April, you will be asked to complete the online Annual Review of Progress – Student Information Survey and supplement the Survey with additional information (e.g., updated vita, copies of publications and presentations, practicum evaluations, updated program of study form). The Survey is posted on the Handbooks and Forms webpage of the Program website. A “U” rating will be assigned if the student fails to submit this paperwork to the chair(s) in time for the annual evaluation meeting of CPAC. (This meeting usually takes place the first week of May, and the annual review materials are due to the chair(s) two weeks before the meeting.) The Major Professor(s) will present the student's materials for review by CPAC.

Students who are falling behind on their progress in completing the dissertation are asked at the time of annual review to meet with their advisor to devise a plan for completion, which is submitted to the Program Faculty and approved. This plan is placed in the student’s file. The advisor keeps the Director of Training and Program faculty apprised of the students’ progress relative to the completion plan during regular faculty meeting time, set aside for discussing specific students’ competencies and progress toward completion of all Program Requirements.

Following discussion and review of each student's progress, the CPAC faculty will assign numeric ratings for each Program competency. Narrative feedback about the attainment of expected goals and competencies is also provided as a part of the annual review. Then, a summary rating is assigned according to the following.S+ = Satisfactory progress in all areas (professional identity, scientist-practitioner,

social justice/leadership) and outstanding contributions or progress in any one specific area

S = Satisfactory progress in all areasS- = Satisfactory progress in most areas with some minor need for improvement in

one or more areasU = Unsatisfactory progress per expectations. Even with positive feedback in

some areas, A “U” rating will be assigned if no annual advisory committee (AC) meeting takes place or if the student does not complete the Annual Review of Progress – Student Information Survey on time. A “U” rating will be assigned for failing to meet the criteria for adequate progress listed above, for failure of a significant program event (e.g., Practicum, Research Portfolio, QE, Proposal Defense, Dissertation Defense), or for failure to successfully remediate previous competency concerns.

T = Termination from the Program recommended.

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Following the annual status and progress review, each student will receive a copy of the annual review ratings and narrative feedback. If a student believes that the feedback is inaccurate, the student is invited to respond to it in writing.

In the event the annual review of student progress results in a less than satisfactory rating, the student should submit a written plan for remediation to the DCT and the student’s AC members within 60 days of receiving the annual review results. The student is to make an appointment with the Major Professor to plan this remediation. The student will then write up the plan and submit it to the AC for approval. The AC may request revisions to improve the remediation plan (e.g., making it more specific and measurable), which the student must address in a manner satisfactory to the AC. Once the AC has approved the written remediation plan, the plan will be submitted to the DCT and a copy placed in the student’s file. Failure to have an approved remediation plan in place by Sept 15 following the May annual review is grounds for dismissal from the program.

Once a remediation plan is approved by the AC and submitted to the DCT, the student is responsible for documenting to his or her chair(s) that the deadlines and criteria set forth in the remediation plan are being met. CPAC will review remediation plan attainments in the last CPAC meeting of the fall and/or the first CPAC meeting of the Spring and at the annual review of doctoral students. Failure to meet the terms of an approved remediation plan may result in termination from the program.

If a student receives two consecutive U ratings, procedures may be taken to terminate the student. However, a student may receive a “T” rating for failing to demonstrate progress (e.g., failing practicum or internship, failing QE twice, etc.) without ever having received a U rating.

Termination from the Graduate SchoolFrom the Graduate School Bulletin 12.13.13:

“In cases where the student's Advisory Committee recommends termination after the qualifying examination has been passed, the Graduate Faculty in that program will meet to vote on the recommendation. When the Graduate Faculty of that program concurs and the student dissents, the student will have an opportunity to meet with the Graduate Faculty of the program, after which a second vote will be taken and a final recommendation will be made to the Dean of the Graduate School.”

The preceding policies and procedures are intended to serve as guidelines for typical progress through the Department's Doctoral program options. These guidelines serve as a "due process" for the student, the faculty, and the Graduate School. Student appeals of a program decision must follow University and Graduate School Procedures.

Appeals and GrievancesIn line with our ethics code, we seek informal resolutions to conflicts whenever possible.

If you have an academic or non-academic concern related to the program, you should attempt informal problem solving (e.g., talking directly with the instructor, faculty member, committee member, department chair, dean) before lodging a formal complaint. In the majority of cases, mutually satisfactory solutions to problems can be found through these informal means. A formal grievance procedure should be employed as a last resort when informal channels of resolving the problem have failed.

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Appeals of academic decisions follow the procedures spelled out by the Academic Ombud. Below is an edited listing of the University Senate Rules that cover the jurisdiction of the Academic Ombud and other information pasted for your convenience from the Ombud website.

6.2.0 The Academic Ombud is the officer of the university charged with consideration of student grievances in connection with academic affairs.

6.2.1.1  The Office of the Academic Ombud shall provide a mechanism for handling issues for which no established procedure exists or for which established procedures have not yielded a satisfactory conclusion. They are not intended to supplant the normal processes of problem resolution.

6.4.3.A.5 Right of Appeal.  A student has the right to appeal any finding of an academic offense or a penalty to the University Appeals Board through the office of the Academic Ombud, pursuant to Section 6.4.4.

The Academic Ombud hears student grievances concerning academic issues. Academic Ombud Services is a confidential office and therefore not an office of notice. Formal complaints concerning academic issues should follow established procedures, i.e. instructor, chair, dean. The Office of Institutional Equity and Equal Opportunity https://www.uky.edu/eeo/hears complaints involving non-academic concerns such as discrimination and/or harassment. If a student is unsure where to take their grievance, the academic ombud is confidential and glad to assist in finding the correct course of action.

Appealing a Grade (SR 6.1.3.B):According to SR 6.1.3.B, “Students have the right to receive grades based only

upon fair and just evaluation of their performance in a course as measured by the standards announced by their instructor(s) in the written course syllabus at the first class meeting.”

If, at the end of the semester, the student feels he or she did not receive a fair grade and it affected the final grade by one letter, the student has 180 days to appeal following the posting of the grade. The Academic Ombud Services asks that students contact their instructors and/or department chair (use established procedures per SR 6.2.1.1) before contacting Academic Ombud Services. This can be waived for unusual circumstances.Should the student decide to appeal:

1. The student writes a letter to the Ombud discussing the problems and issues that occurred during the semester and includes a copy of the class syllabus.

2. The Ombud will request a written perspective from the instructor. Once that is received, the Ombud reviews both perspectives and writes a letter of merit or no-merit to the University Appeals Board (UAB). The student will be provided with documentation containing the student’s letter, the instructor’s letter, and the Ombud’s letter to the UAB.

3. A letter of merit means the case will be heard by the University Appeals Board. If the Ombud issues a letter of no-merit, the student has thirty days to appeal directly to the UAB and ask that the UAB review the information to determine whether or not the request has merit.

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For more information on grade appeals, please see: http://www.uky.edu/Ombud/ForStudents_Grades.php

Appealing Dismissal from a Program:A student has the right to appeal a dismissal from their program of study to the University

Appeals Board (UAB) through the Office of the Academic Ombud.  The process is similar to the grade appeal process. After a student has submitted their written appeal and all related documents, documentation is also requested from the academic program.  This information is summarized by the Academic Ombud and forwarded to the University Appeals Board.  The UAB will schedule a hearing and invite the student and the academic unit to attend. 

Appealing an Academic Offense (SR 6.3.0):A student has the right to appeal an academic offense charge to the University Appeals

Board (UAB) through the Academic Ombud Services office within ten days of being charged. After a student contacts the Ombud office to make an appointment with the Ombud, documentation is requested from the department. The student meets with the Ombud to discuss the charge and a possible appeal. If the student decides to appeal, the student writes a letter of appeal to the Ombud and the Ombud requests that the instructor write a response. The Ombud then forwards the case to the UAB. The UAB will schedule a hearing and invite the student and academic unit to attend. After the case has been heard, the UAB will deliberate on the issue and provide a ruling (either uphold or deny the appeal).  The student and the academic unit will be informed of the ruling within 24 hours.

Academic IntegrityPlagiarism. All academic work, written or otherwise, submitted by you to your

instructor or other academic supervisor, is expected to be the result of your own thought, research, or self-expression. In any case in which you feel uncertain about a question of plagiarism involving your work, you are obligated to consult your instructor on the matter before submitting it.

When you submit work purporting to be your own, but in any way borrows ideas, organization, wording or anything else from another source without appropriate acknowledgement of the fact, you are guilty of plagiarism. For additional information on plagiarism, see http://www.uky.edu/Ombud/Plagiarism.pdf

Plagiarism includes reproducing someone else's work, whether it be a published article, chapter of a book, a paper from a friend, website, or electronic file. Plagiarism also includes the practice of employing or allowing another person to alter or revise the work that you submit as your own, whoever that other person may be. Students may discuss assignments among themselves or with an instructor or tutor; however, when the actual work is done, it must be done by you alone.

When an assignment involves research in outside sources or information, you must carefully acknowledge exactly what, where, and how they have been employed. If you use the words of someone else, you must put quotation marks around the passage in question and add an appropriate indication of its origin. Making simple changes while leaving the organization, content, and phraseology intact is plagiaristic. However, nothing in these Rules shall apply to those ideas that are so generally and freely circulated as to be a part of the public domain.

According to the Students’ Rights and Responsibilities Handbook (see http://www.uky.edu/StudentAffairs/Code), the instructor may assign a grade of "E" for the

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course in which the offense occurred. In addition, the instructor may recommend to the Dean of the College or to the Dean of the Graduate School, if appropriate, that the student be suspended, dismissed or expelled.

Milestones and Time Limits for DegreeIf any Program milestone is failed, the student must develop a written remediation plan

with his/her chair and submit that plan to the Counseling Psychology Area Committee (CPAC). The goal of the remediation plan is to facilitate students’ successes when the milestone is re-taken or re-submitted.

Research Portfolio Requirement Students in the PhD program in the department of Educational, School, and Counseling

Psychology (EDP) are required to submit an approved research portfolio before they are permitted to proceed to the qualifying examination. The purpose of this requirement is to permit you to demonstrate your competence in conducting independent, empirical research and in submitting that work for public presentation. This research portfolio requirement serves as a preliminary examination in that students must successfully complete the portfolio to be permitted to continue with their doctoral program of study. A detailed description of the portfolio and instructions can be found at https://education.uky.edu/edp/counseling-psychology-overview/counseling-psychology-handbooks-and-forms/. The four semesters (minimum) of Doctoral Research Seminar (EDP 765) are to serve as independent study and research lab credits for working on the research portfolio and other research activities.

Qualifying ExaminationThe Qualifying Examination (QE) must be completed satisfactorily by the end of the

third year of program coursework. Departmental policies preclude oral examinations during the summer months, however students may elect to complete the written portion during this time. The Graduate School requires the student to remove all "I" grades prior to sitting for the oral portion of the QE. Extensions up to an additional three years may be requested. Extensions up to 12 months may be approved by the Dean of the Graduate School upon receipt of a request from the Director of Graduate Studies (DGS). Requests for extensions longer than twelve months must be considered by Graduate Council and will require the positive recommendation of the DGS, the chair of the student's doctoral advisory committee (AC), and a majority vote of Graduate Faculty in the program. If the QE has not been passed at the end of five years or at the end of all approved time extensions, the student will be dismissed from the program.

All degree requirements for the doctorate must be completed within five years following the semester in which the candidate successfully passes the QE. In the event that all degree requirements are not met during the five-year period, doctoral degree candidates who provide evidence of the likelihood of completing the degree during an extension of time may be granted an extension by the Graduate Council. Requests will be considered only upon written recommendation of the DGS after the candidate has again successfully completed the QE process as currently administered by the program. (Note: Failure to pass the re-examination results in termination of degree candidacy. A third re-examination is not permitted.) An extension for no more than five years may be granted. The Program expectation is that students will complete all graduation requirements in a total of 7 years or less.

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Qualifying Exam Procedure. The Qualifying Exam (QE) is composed of a written and oral examination. Each student's Advisory Committee (AC) supervises the examination process. The written examination is created by the AC committee and samples research domains relevant to the field of Counseling Psychology and professional psychology more broadly. The format of the individualized QE is prepared by the AC members. The student will be given no more than six (6) weeks to complete the written exam. Committee members are free to set additional time constraints on questions (such as, a two-hour sit-down question or questions), but the MAXIMUM TOTAL TIME for written examination is six (6) weeks from the time the student is given the questions. Students completing written examinations during the break between Fall and Spring semester may request, in writing, a one week break from writing to spend time with family. Students taking the exam during the summer may request, in writing, one additional week to present at a national conference (e.g. APA). In these cases, the writing may span seven weeks, as long as the one week break from writing is taken. All written responses must be submitted to the AC at least two weeks before the scheduled date for the oral examination. The Qualifying Examination is a solely and completely independent project. Getting any form of assistance with this exam beyond asking your committee members for clarification of questions or procedures is a violation of academic integrity and will result in immediate dismissal from the program.

Scheduling the Qualifying Examination. Your request to schedule the Qualifying Examination (QE) must be submitted to the Graduate School at least two weeks prior to the date on which you have scheduled the QE with your committee. After you submit the written exam to each committee member, complete the online Graduate School form for scheduling the exam (see http://www.research.uky.edu/cfdocs/gs/DoctoralCommittee/Selection_Screen.cfm), which is then approved by the Director of Graduate Study (DGS). This form triggers a review of the student's record for grades and for residency requirements. You should also make a room reservation for your QE oral and notify your committee. If you are registered for EDP 767, you may complete the QE at any time during the semester, AND the semester will count as a post-QE residence semester as long as you pass the QE. You must enroll at least twice in EDP 767 to satisfy GS post-qualifying exam residency requirements.

Oral Examination and Evaluation. At the end of the six-week period, each Advisory Committee (AC) member will read and rate the written performance of the student on the question(s) that they helped to develop for the student. The AC members have two weeks to read the written response prior to holding the oral Qualifying Examination (QE). Each written question/paper will be rated as "Excellent", "Pass", "Marginal Pass", or "Fail". Comments will also be solicited, especially in the case of ratings of Marginal or Fail. These ratings will be supplied to the Chair of the AC. The oral portion of the QE is approximately two hours in length. In the oral examination, the AC committee asks specific questions about the written exam as well as its relation to broader area of psychology and/or related areas of research and practice in Counseling Psychology. Students pass or fail by vote of the majority. Students who fail must wait at least four months, but no longer than one year, before taking a new QE. The QE must be passed the second time, or the student is terminated from the program.Dissertations

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Post-Qualifying residency requirements. The residency requirements are covered in the Graduate School Bulletin. Subsequent to passing the qualifying examination (QE), the student will enroll in EDP 767 for two credits until the dissertation is successfully defended and approved by the Director of Graduate Study (DGS) and the Graduate School. The student will be charged for the two credits at the in-state tuition rate plus mandatory fees. Students will remain continuously enrolled in EDP 767 every fall and spring semester until they have successfully defended their dissertations.

Proposal. You should plan to spend several months writing the proposal. You may need to do multiple revisions before the proposal is ready to be submitted to the full committee. The expectation is that when other committee members receive your proposal it should require only minor revisions (see content expectations below).

The Advisory Committee (AC) must approve the proposal and any required revisions no later than May 15 of the fall semester in which you intend to apply for internship. However, students are strongly encouraged to complete their proposals and schedule their 2-hour proposal defense meeting the spring before applying for internships. The proposal meeting is a “working meeting” designed to help the student prepare to carry out a successful dissertation project. After consulting with the Major Professor, students may elect to submit the time, date, place and title of their dissertation proposal to the DGS assistant for posting to the department listserv and invite other students or faculty to observe.

Dissertation Proposal ContentIn close consultation with their major professor, students will develop a dissertation study proposal describing the work to be accomplished. The proposal is a written explanation of the rationale for the study. It explains the basis for the research and the specific procedures the student will follow. The proposal should include as many of the following components as the Chair and committee members believe are applicable:

Statement of the Problem Purpose and Rationale of the Study Theoretical Framework, Perspective, or Line of Inquiry Comprehensive Review of the Literature Questions/Hypotheses (theoretically grounded) Methodology, Procedures, or Modes of Inquiry Data Sources or Evidence, Analytic plan Significance of the Study List of References Appendixes with Instruments, Interview Protocols, or other data gathering means Information regarding Informed Consent Process to be followed (if appropriate)

Dissertation defense deadlines. On January 15 or September 1 of the semester in which the targeted oral defense date falls, submit a complete dissertation draft of the completed study to the Advisory Committee Chair. (Specific deadlines should be negotiated in advance with the Chair.) Similar to the proposal process, you should plan to do multiple revisions in consultation with the Chair until the final document is of high quality and deemed ready to distribute to the committee. You are responsible for planning ahead to allow the AC Chair sufficient time to read and respond to numerous drafts and revisions.

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It is very important that you read and follow the Electronic Dissertation Preparation Instructions found on the graduate school website at: http://gradschool.uky.edu/electronic-dissertation-defense

In addition, the following graduate school guidelines for scheduling a defense must be followed.

Graduate School Requirements to Defend Dissertation: **Please note: On-line submission of the below is done by going to the Graduate School website, and choosing the links “Current Students”, “Doctoral Degree Candidate Forms”, “Complete & Submit the Doctoral Degree Candidate Forms.”Submit, on-line, a Notification of Intent to Schedule a Final Doctoral Exam—Submission

is due to the Graduate School a minimum of 8 weeks prior to the anticipated defense date. This on-line submission notifies the Graduate School to locate an outside examiner for the defense. Assigning an outside examiner typically takes 4-5 weeks. You will receive an email from the Graduate School when you have officially been appointed an outside examiner.

You should provide a copy of your dissertation to your committee members, upon approval of your chair to do so, at least 4 weeks prior to your intended defense date.

Once your outside examiner has been appointed, you should reach a consensus with your committee and outside examiner as to when the defense will take place. Once a date and time has been agreed upon, you should submit, on-line, a Request for Final Doctoral Examination via the Graduate School web site. This request must be submitted a minimum of 2 weeks prior to the specific date of your defense. You will need the room number in which you plan to defend in order to submit your Request. Please know it is your responsibility to reserve a room for your defense.

Once the on-line Request for Final Doctoral Examination has been submitted, the DGS will receive an email notification, from the Graduate School, with your request to defend.

Before the DGS will send an affirmative response to this email, acknowledging to the Graduate School you have approval to defend your dissertation, you are required to have your advisory committee Chair send an email to the DGS. The purpose of this email is notify the DGS that you have your committee’s approval to defend. (The sending of this email replaces the former use of the paper Dissertation Approval form).

Once your committee chair has sent approval to the DGS via email, you should provide a copy of your dissertation to your outside examiner. The copy should be provided to the outside examiner at least two weeks prior to your defense date.

Once the DGS notifies the Graduate School of the department’s approval for you to go forward with your defense, you will receive an email from the Graduate School notifying you that your defense has officially been scheduled. At this time you should also post an invitation on the EDP listserv. The invitation should include an abstract (see http://www.gradschool.uky.edu/CurrentStudents/Documents/ThesisExample01.pdf for example). An exam form will be issued for your defense; which the chair of your committee will bring to your defense. Students do not handle their exam forms.

At the two-hour Final Examination (FE), the Counseling Psychology Doctoral candidate presents the dissertation in a thorough and efficient dialogue with the AC, a representative from the Graduate School (the “outside reader”), and members of the academic community. The FE usually is focused upon the dissertation, but the dialogue may include other domains.

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Preparation and Submission of Dissertation to the Graduate School:After the Final Examination (FE), the successful candidate works closely with the Major

Professor to complete any recommended changes in the dissertation. Then the student presents the revision to the Director of Graduate Study (DGS). After the DGS has approved the final version, the student presents the revised dissertation to a representative of the Graduate School. After achieving Graduate School approval, the student presents two copies of the final version to the Graduate School. Electronic submissions are also acceptable.

You will find thorough and helpful information on preparing and submitting your dissertation to the Graduate School on the Graduate School website under the drop down “Current Students”, “Theses and Dissertations.” Contact the Graduate School, 257-4614, for assistance with Dissertation preparation and submission.

Dissertation-based publication. Usually the Major Professor devotes many hours to perfecting the proposal and the dissertation. Consequently, it is common practice for students to include the Major Professor as second author on dissertation articles submitted for publication. On rare occasions a committee member other than the Major Professor is the primary person working with the student on the dissertation. In that case, that professor may be the second author.

The May, 1983 APA MONITOR (p. 26) published the following guidelines for co-authoring dissertation papers:

"In response to request for authorship guidelines for the publication of doctoral dissertations, the Ethics Committee developed the following guidelines at its February meeting. They are intended to be criteria for possible authorship for the major professor (the research supervisor).(l) Only second authorship is acceptable.(2) Second authorship may be considered obligatory if the supervisor designates the primary variables or makes major interpretative contributions or provides the data base.(3) Second authorship is optional if the supervisor designates the general area of concern or is substantially involved in the development of the design and measurement procedures or substantially contributes to the write-up of the published report.(4) Second authorship is not acceptable if the supervisor only provides encouragement, physical facilities, financial support, critiques or editorial contributions.(5) In all instances, agreements should be reviewed before the writing for publication is undertaken and at the time of submission. If disagreements arise, they should be resolved by a third party using these guidelines.

InternshipThe internship selection process involves a national competition for APA accredited sites.

The program does not control the selection process and cannot guarantee that you will get an internship. We do, however, through the EDP 708 course and through on-going mentoring by faculty, do our best to help you compete successfully for these positions. The pre-doctoral internship covers a period of 12 calendar months or its equivalent. The Counseling Psychology program expects the internship site to provide a minimum of 2000 hours over the year. At least

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25%, and no more than 50% of the hours spent at the site should be in client-contact. A minimum of 500 client-contact hours is expected. The Internship should be a paid experience within a counseling psychology setting. Approved (APA accredited) internship opportunities in the greater Lexington area are limited (e.g. Veteran's Administration Hospital, the Federal Correctional Institution, UKCC). You are expected to apply to 12-15 APA accredited sites across the country. These sites should be congruent with your career goals and with your extant practicum experience (e.g., you will not be competitive for prison internships if have had no practicum experience in this or a related setting).

Entrance into the internship application process. The Internship application process occurs after passing the Qualifying Examination (QE) and an approved dissertation proposal. Students applying for an internship must have a successful proposal defense no later than October 1st in order to submit their internship application packet. Students who do not have a successful defense by October 1 may not continue in the internship application process.

Application procedures. Students are enrolled in EDP 708 for 3 credits in the fall semester in which they apply for internships. In this course, students will be guided by the Director of Training through the process of seeking, applying, interviewing, and accepting an internship. The following semester, and until they have successfully completed all internship requirements, students enroll in EDP 708 for “0” credits. Students shall apply ONLY to APA-accredited sites and should consult the DCT, the Major Professor, and clinical supervisors for their guidance in seeking sites that are a good fit for the students’ previous training experience and future goals.

In the Spring semester, the student enrolls in EDP 708 for 0 credits, reviews Program procedures and requirements for the internship experience, and completes the dissertation. Students are urged to complete the dissertation prior to beginning internship.

Documentation that must be submitted to DCT during the internship year. Students enroll in EDP 708 for zero credit throughout the internship experience. The intern should check to make sure that these documents are submitted to the DCT: (1) Mid-year evaluations are provided by the internship TD to the DCT; (2) Final evaluations of the intern are provided by the TD to the DCT; (3) Internship Hours Reporting Form is provided by the student; (4) a letter or completion at the end of internship is submitted by the TD to the DCT.

Internship progress. The on-site internship supervisor(s) and Internship Director of Training are primarily responsible for the evaluation of the student's internship experience. However, poor performance on internship or failure to complete internship will invoke an immediate Program Review and possible dismissal from the program as the Ph.D. degree requires the successful completion of the internship.

GraduationWhen all graduation requirements are met, including the completion of the dissertation

and the internship, the Ph.D. is conferred at the graduation ceremony. If Graduate students have completed all requirements for the degree except for the final weeks/months of the internship, they will be allowed to participate in the May graduation ceremony if they so desire and if they have (a) submitted a satisfactory midterm internship evaluation; (b) successfully defended their dissertation by the graduate school deadline for final examinations. (Note that the Ph.D. degree, however, will not be officially conferred until the internship is completed, all final evaluations

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and internship documents described above are submitted, and the graduate school has accepted the final copy of the dissertation).

AlumniOnce you have completed your Ph.D., please stay in touch with the Program faculty. As

part of our Program self-study and evaluation processes, we want your feedback about how we can continue to improve the Program! We are also required to report aggregate data on our graduates’ licensure rates and employment settings as part of our accreditation review. That is why we ask you to complete an annual alumni survey of your activities and accomplishments.

We also want to celebrate your continued professional accomplishments (employment, progress toward licensure, awards, etc.). Please keep the DCT, your Chair, and/or the DGS assistant apprised of your current contact information. Join our Alumni listserv and the Facebook Alumni Group to stay in contact with the Program and with your colleagues. If you would be willing to join our Alumni Advisory Board, please let that be known!

Student Support ServicesPersonal Counseling

Students interested in obtaining counseling as a client may receive such services through various public and private agencies in the Lexington area. The Program encourages students to gain counseling experience as clients. Such experiences provide students with the opportunity to develop increased personal awareness and growth, allow students to experience what being a client is like, and may enhance the development of the student as a therapist.

Students may not enter into a counseling relationship with an EDP faculty member, since this type of arrangement constitutes a dual relationship that is specifically prohibited by the ethical principles of the American Psychological Association. Further, the policy of the University of Kentucky Counseling Center prohibits a former or present client from being a practicum student at the Center. Thus, former clients are not eligible for practicum placement at the UK Counseling Center.

Doctoral students who want counseling services may access the CP Restricted Files webpage (https://education.uky.edu/edp/counseling-psychology-overview/counseling-psychology-handbooks-and-forms/cp-restricted-files/; get password from Dr. Hammer), where sources of free or low-cost mental health services are listed.

HousingCounseling Psychology students may find housing available through a variety of

agencies: family housing (Apartment Housing Office, Building C., Cooperstown, Lexington, KY 40506); individual housing (University Housing Office, 218 L Service Building, University of Kentucky, Lexington, KY 40506); and commercial housing (Dean of Students Office, 513 Patterson Office Tower, University of Kentucky, Lexington, KY 40506). Applicants are encouraged to apply for housing at their earliest convenience.

Financial Assistance

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Scholarships and fellowships. A limited number of University non-service and service-based fellowships are awarded each year on the basis of the applicant's qualification. These non-service fellowships include funds designated for the purposes of recruiting competent diverse students, funds awarded to each department on a competitive basis, and University of Kentucky Research Foundation fellowships. Generally, applications for Graduate School fellowships must reach the Graduate School before January 15. See the Graduate School website for more information (http://www.rgs.uky.edu/gs/). The College of Education also offers additional financial opportunities. Details can be found at https://2b.education.uky.edu/resources/student-resources/scholarships-and-financial-aid/. Qualified students may also be recommended for the Lyman T. Johnson Fellowship. Details about this award are located at http://www.research.uky.edu/gs/StudentFunding/LTJ.html. Students may also secure external funding. APA lists several opportunities here: http://www.apa.org/about/awards/. Additional information about Graduate School Fellowships at UK can be found here (http://gradschool.uky.edu/fellowships-0).

Assistantships. Graduate, research, and teaching assistantships must be arranged on an individual basis and are available within and outside of the department. Deadlines and requirements for assistantships are more flexible than those for fellowships. For more information on assistantships, see the Counseling Psychology and Graduate School listservs and the UK Human Resources website (see http://www.uky.edu/HR/studentjobs/). A full-time assistantship of 20 hours per week is usually accompanied by full tuition reimbursement plus a stipend. These assistantships often lead toward additional networking and publication opportunities for students. The Department has a number of teaching and research assistantships available each year for qualified students. Students have also had assistantships in other parts of the university including Academic Enhancement, Nursing, Behavioral Sciences, Behavioral Health, etc. Notices of openings are forwarded to the student listserv. Additional information is available about assistantships from the Director of Graduate Study, Department of Educational, School, and Counseling Psychology. Assistantships generally begin the week before classes start, but exact dates vary depending on the type of assistantship. Please consult the EDP Assistantship and Scholarship List on the Restricted Files page of the CP website (https://education.uky.edu/edp/counseling-psychology-overview/counseling-psychology-handbooks-and-forms/cp-restricted-files/) for a list of assistantships our students have held in the past.

Graduate Assistantships. As a reminder, not all graduate assistantships (“GA”) are fully funded (i.e., the position includes health insurance, tuition coverage, and a graduate salary). Some positions may be advertised as a G.A. position, but it only means that you would be paid at a GA hourly rate, rather than be provided with all the benefits of a GA position. Inquire about health insurance and tuition when considering applying or when interviewing for a position.

Campus employment caveat. This is a full-time program. Students in the counseling psychology program are encouraged to work no more than 20 hours per week, either in an assistantship or in another paid position. Further, EDP departmental policies prevent all EDP graduate students who hold a university or departmental 20-hour assistantship from holding any other university-based funding.

Support for Students with Diverse Backgrounds

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Office for Institutional Diversity. The Office for Institutional Diversity provides support services and programs that are sensitive to the needs of diverse students. Among the services available to students through the Office for Institutional Diversity are short-term motivational and crisis counseling, non-academic advising, orientation, and assistance with problem-solving in the areas of housing, financial aid, and overall adjustment to the university. The Office for Institutional Diversity staff is also available for assistance to student organizations or any group that may be planning projects or programs of special interest to diverse students (257-9293).

Office of LGBTQ* Resources. The Office of LGBTQ* Resources is the central hub for accessing information, groups, and services related to diverse sexual orientations and gender identities. For more information contact the Office of LGBTQ* Resources at 859-323-3312, visit the office at Blazer Hall 309, or online via http://www.uky.edu/lgbtq/. The Office also provides a LGBTQ* and Friends Community Room in Blazer Hall 301.

Office of International Affairs. The Department has a strong international student group, particularly from Belgium, China, Colombia, Japan, Korea, Taiwan and Zimbabwe. OIA offers support in terms of orientation to UK, frequent workshops and retreats, and practicum experiences. For more information, contact the Office of International Affairs at 859-323-2106 or online at http://www.uky.edu/IntlAffairs/.

Our students often serve in the leadership roles for international student groups. For more information on student organizations call the Office of Student Involvement at 257-8867 or contact them online at http://getinvolved.uky.edu/.

Students with disabilities. Students with visible and invisible disabilities are encouraged to seek the protection and benefits offered by numerous Public Laws (e.g., Vocational Rehabilitation Act of 1973, Americans with Disabilities Act of 1990). The UK Disability Resource Center, 725 Rose Street MDS Bldg Suite 407, University of Kentucky, Lexington, KY 40536-0082 provides administrative support for students with disabilities. You may contact the Disability Resource center by calling V/TDD (859) 257-2754 or online via http://www.uky.edu/StudentAffairs/DisabilityResourceCenter/.

Family-friendly Program structure. While the program in counseling psychology requires full-time enrollment, we recognize that a tension exists between the demand for being a full-time student and the demands of personal/familial obligations. We see the need for reasonable compromises due to personal or family crises. The specific nature of these crises will be handled on an individual basis by working with the Director of Clinical Training and the Chair of the student’s Advisory Committee.

Graduate Student LoungeA Graduate Student Lounge, 251 Dickey Hall, has been set aside for the use of

departmental graduate students. The lounge contains graduate student mailboxes and some seating. Announcements of interest to students are posted in the lounge, and students may use the facility for casual gathering and reading. The Graduate Student Lounge is intended to be a focal point for the exchange of research, professional and social interests, which are important components of the educational program in the Department.

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Mail. Graduate and teaching assistants are assigned separate mailboxes in room 251 Dickey Hall. Memoranda, circulars, and announcements are periodically placed in these mailboxes.

LibrariesThe three main libraries on campus in which EDP graduate students will be most

interested are the Education Library, the Medical Library, and William T. Young Library, which is the main campus library. See http://libraries.uky.edu/ for more information on the UK library system.

The Education Library is located in Dickey Hall, second floor (Room 205). There are two copying machines and heavy-duty staplers available. Graduate students are not granted extended borrowing privileges, and overdue fines are strictly enforced.

The Medical Library is housed in the Medical Center. It contains psychiatric and physiological journals and allows students to check out bound journals for limited time periods. This library issues its own card, which is available with a student ID. It also has several copying machines. Books held in the Medical Library may be checked out through the online Inter-Library Loan system and will be transported to any library of your choice within 24 hours.

The William T. Young Library is located on the main campus. The Library offers full semester borrowing privileges to graduate students. The Young Library houses a vast array of technology services for scholarship. Wireless study carrels are available to doctoral students, as are copying machines. Young is open for extended hours.

Presentation U! @ the Young Library now offers specialized help for graduate students of all disciplines with their writing, presentations and conference posters. Every Wednesday from 1-3 p.m. at Presentation U!, Academic Consultants are available to work specifically with graduate students seeking assistance with their multimodal communication projects. If that day and time does not work, you can make an appointment here or you can also call and set up a personalized appointment at 859-218-5286.

ID/Library cards. Once registration is completed and fees are paid, students may proceed to obtain their UK-ID card. Students who are in the UK system may obtain their ID card beginning as early as July in the Student Center Room 107. The Student ID office is open Monday through Friday, from 8:00 AM to 4:15 PM. Students must bring a photo-ID and $15 for their first card. Further UK ID information may be obtained at http://www.uky.edu/UKID/. An ID card is necessary for library privileges, access to tickets for UK athletic events, and discounts from certain community establishments.

Computer FacilitiesThe University of Kentucky is a wireless campus. Students with mobile devices have

internet access throughout campus. Students have access to software packages such as Microsoft Office, EndNote, and SPSS. For more information visit http://download.uky.edu

Public computers in Dickey Library are connected via the cloud to UK servers. Other Dickey Library terminals are available for database searches. Students are encouraged to use these computers for their literature searches on ERIC, MEDLINE, PSYCINFO and Infotrack. For assistance using the library guides for literature searches please visit http://libguides.uky.edu/educ.

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Research Consultation and Assistance The Institute for Educational Research, located in 39 Dickey Hall, engages in a variety of

research activities including consultation with faculty and graduate students on research design, data analysis, computer applications, and dissertation proposal development. The office provides support for instructional programs in research and grant proposal development. Research and development support is extended to schools and state agencies upon request. The office works to bridge departmental and college research initiatives, as well as providing a forum for discussion of research issues and interests. For more information, contact the IER at 859-257-3792 or http://education.uky.edu/IER/

Technology SupportCOE Information Systems (IS) serves faculty, staff, and students by maintaining a

Central helpdesk and providing professional development, technical support, website management, Canvas LMS assistance, Adobe Connect meeting rooms, service and database administration, projectors for check-out, e-mail, list serves, digital signage, and student involvement though a Student Technology Group (see https://2b.education.uky.edu/technology/techsupport/).

James W. Stuckert Career CenterDoctoral students are encouraged to start a placement folder at the Stuckert Career Center

on Rose Street. This Center is an excellent resource for information-gathering relative to questions students may have regarding career counseling, resume writing, skills in interviewing, etc. One of the services the Center can offer graduate students is furnishing a professional recommendation (credentials) file which they can use to send to prospective employers. Contact the Stuckert Career Center at 859-257-2746 or http://www.uky.edu/careercenter/.

Robert E. Hemenway Writing Center The Robert E. Hemenway Writing Center provides assistance “composing and

communicating in writing, speaking, and multimedia projects across the curriculum. Graduate students and undergraduate consultants offer individual and group consultations in Face-to-Face, Online, and E-Tutoring Consultations on academic assignments and professional projects” (https://wrd.as.uky.edu/writing-center) The center is located in the W.T. Young Library, Room B108B, in the Hub (lower level). Students can register as a new client and/or log in to schedule appointments at uky.mywconline.com.

Student Legal ServiceA local attorney provides free on-site consultation for any legal issue UK students have.

The attorney only comes to campus on Wednesday late afternoons for appointments. To set up an appointment, students will need to either email Lynn.Fresca@uky.edu or call 257-3191. All information is confidential and student privacy is maintained throughout the entire process.

Campus RecreationCurrent University of Kentucky students who are enrolled in regular, on-campus classes,

may use the Johnson Center recreation facility by presenting their student ID card. There will be no admittance without a student ID card. UK Students not enrolled in summer school may purchase a membership for the summer if they were enrolled in the previous spring semester.

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Tuition and FeesInformation regarding payment of tuition and fees is found at http://www.uky.edu/Registrar/feesgen.htm. Late tuition payments may result in courses being omitted from your schedule. This may result in loss of placement in a course. Failure to pay tuition/fees on time will result in canceled registration and more fees.

Finding Health CareThe University of Kentucky offers health care and health insurance to its students and employees. Graduate Students who are fully funded are provided insurance as part of their tuition.

Parking at UKInformation about parking is located at http://www.uky.edu/Parking/. New students are able to buy parking passes on June 1st, while renewal permits are available on May 1st for students. Information on different permits are available at http://www.uky.edu/Parking/permits-student-uk.html, but a C-5 permit is recommended for students who live off-campus and commute primarily to Dickey Hall. Students with a TA or GA position may be eligible for an employee parking pass.

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