UC Davis Safety Services Monthly Safety Spotlight February 2010: Workplace Ergonomics/Laboratory...

UC Davis Safety Services Monthly Safety Spotlight

February 2010: Workplace Ergonomics/Laboratory Environments

• Safety Discussion Topics

• Business Continuity: Good Planning = Faster Recovery

• Getting to Know the UC Ready Business Continuity Planning Tool

• Be Ready to Respond and Recover

• Dial 9-1-1 in an Emergency

• Stay in Touch with the UC Davis WarnMe system

• Emergency Preparedness for Home and Family

Think Safe. Act Safe. Be Safe.

Monthly Safety Spotlight, March 2010

Emergency Management and Continuity Planning

Good continuity planning enables your team to resume normal activities quickly after a crisis is over. Measures that protect important resources include:

• Information Technology: computers, servers and key applications are backed up and recoverable.

• Operational processes: Providing for central funct-ions to be performed in alternate ways (HR, payroll, purchasing, enrollment, financial aid, course scheduling, grades, etc.).

• Buildings: Buildings are seismically strong; furniture and lab equipment is braced; major repair contractors are standing by to initiate repairs quickly.

• Teaching: Faculty are prepared to teach in alternate ways (webcast, podcast, social networking sites). Systems are in place to enable alternative teaching methods.




Creating an Emergency Action & Evacuation Plan (EAP) for your department is the first step toward safeguarding life and property on campus:

• To assist UC Davis departments in establishing and implementing an Emergency Action Plan, UC Davis Safety Services provides an easy to use EAP template.

• To download the EAP template, go to prepare.ucdavis.edu and click on the Emergency Action & Evaluation Plan (EAP) link.

• To complete this template, enter the requested data in each text box. Upon completion, print the document, obtain the necessary signatures, and review with departmental employees.

• Please contact UC Davis Environmental Health and Safety at 530-752-1493 if you need additional assistance or feel that a specialized plan may be needed for your operation.




UC Ready is a proprietary UC system resource available to all depart-ments and units. The system features online, step-by-step guidance that enables you and your co-workers to create a plan specifically tailored to your department’s needs and capabilities. UC Ready helps you identify and manage:

• CRITICAL FUNCTIONS performed by your department, and the factors needed to ensure their continuance.

• INFORMATION AND STRATEGIES that will help during and after a serious event.

• ACTION ITEMS that can be performed, starting now, to lessen the impact of crisis situations and strengthen your ability to cope.

• KEY ASSESSMENTS: helping you identify and protect:

• Linked dependencies

• Infrastructure and equipment

• Technology resources




Fast Facts about UC Ready

• UC Ready is designed to accommodate all kinds of organizational models, departmental capabilities and infrastructure types.

• All UC Davis departments can and should take advantage of this powerful and cost-effective program.

• UC Ready is easy to use, with a handy reference manual and simple worksheets to help staff create an efficient, customized plan.

• One-on-one assistance is available for department leaders and Department Safety Coordinators to set up a UC Ready plan.

• Learn more about the UC Ready program by visiting prepare.ucdavis.edu and clicking on the UC Ready icon.

• Contact Diana Cox in the Office of Emergency Management and Continuity Planning at 530-754-2559 if you have questions or would like to schedule one-on-one coaching on UC Ready applications for your department.




An emergency situation could affect the campus – and you – at any time. Are you and your co-workers ready to navigate a crisis with minimum negative effects and quickly resume your operations? If you haven’t taken the following steps, the time to do so is now!

• Know how to stay in touch. Create a departmental contact list and implement a process to update it at least once a year.

• Have contingency processes in place to keep your department functioning, and make sure all department members know where to obtain authorized updates and instructions.

• Every employee should know how and where to evacuate, and how to shelter in place if instructed to do so by campus authorities.

• Each department should have an approved emergency response plan (EAP) and a UC Ready continuity plan to protect life and safety, safeguard precious campus resources and maintain their operations during and after a crisis.

• Contact the UC Davis Office of Emergency Management and Continuity Planning or visit prepare.ucdavis.edu to learn more about the above actions and many other resources.

It’s a good idea to have a disaster kit in the office to ensure you have access to some necessities until the crisis is resolved or help arrives. Include food, water, flashlight and batteries, and office supplies to keep your office functioning for a three-day period.




• WarnMe is a state of the art emergency notification system that when activated will automatically reach out to all staff, faculty and students on the UC Davis campus during an emergency.

• Initial notification of a crisis will be sent, as well as periodic updates informing you of the status of the crisis and providing essential instructions and advice.

• WarnMe can reach you via email, land line, text and cell messaging.

• You must update your contact information in the Campus Directory to benefit from the automated messaging service.

• If you choose to provide additional contact information, WarnMe will also send emergency notifications to personal email addresses, cell phones and devices.

• Information collected for the WarnMe service will only be used to send you information in the event of a campus emergency.

• Register and update your information at http://warnme.ucdavis.edu

http://warnme.ucdavis.edu/

http://warnme.ucdavis.edu/




• In the event of an emergency, dial 9-1-1 to reach the campus dispatch center. Be ready to calmly state:

• Your name

• The building and room location of the emergency

• The nature of the emergency: fire, accident, hazardous spill, poisoning, or other serious situation

• Whether any injuries have occurred

• Hazards present that may be a threat to responders (chemicals stored on shelves, radioactive or other hazardous materials in use, etc.)

• A phone number and location at the scene where you can be reached

• While waiting for assistance, stay calm. The dispatcher will contact the necessary emergency services. The dispatcher may ask you to stay on the phone. Do not hang up until told to do so by dispatcher.

• For ongoing status during an emergency, call 530-752-4000.

If you dial 9-1-1 by mistake from your campus phone, do not hang up. Stay on the line and let the dispatcher know you misdialed. UC Davis Dispatch Center must follow up on every 9-1-1 call. Staying on the line will make their job easier and prevent unnecessary confusion.




• An emergency can occur without warning and can take many forms. You will more easily survive and recover from the situation if you’re well prepared with:

• A family emergency response plan

• A complete and updated contact list and a procedure for contacting loved ones, neighbors and co-workers

• Practical plans for your pets during an emergency

• A regularly updated disaster kit for your car and home

• Periodic practice sessions with your family and community

• The UC Davis Office of Emergency Management and Continuity Planning provides “Your Family Disaster Supplies and Preparedness Calendar,” an excellent reference with comprehensive advice on preparing health and hygiene materials, foods, and other supplies, checking your house for hazards, storage advice and much more. Go to prepare.ucdavis.edu and click on “Additional Resources” to locate the document.

• Additional home preparedness information can also be found at: www.fema.gov/areyouready/

UC Davis Safety Services Monthly Safety Spotlight February 2010: Workplace Ergonomics/Laboratory...

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