UAA Assembly Agenda

Thursday, December 9, 2004

1:00 - 3:30 p.m. LIBRARY 302A

Access number – 1-866-339-5580 Meeting Number – 1526331

(for Members outside of Anchorage only)

I. Call to Order II. Roll Call

John Mun Vice President

Larry Foster President

APT Classified Faculty USUAA Elizabeth Downing Jo Anne Costello Gil Bane Michael Blanton Mel Kalkowski Brenda Henderson Mark Fitch Chris Hall Bob Kizer Kim Stanford Tim Hinterberger Zeljka Jutric Tlisa Northcutt Sherry Trumpower Cheryl Mann Regan Mattingly Barbara Tullis Cheryl Wright Greg Protasel

Guests:

III. Approval of Agenda

IV. Approval of Meeting Summary – November 11, 2004

V. Operational Review – Cyndi Spear, Soren Orley

VI. President’s Report

VII. Administrative Reports A. Chancellor Maimon B. Provost Kassier C. Vice Chancellor of Administrative Services Ejigu D. Vice Chancellor of Advancement Ruddy E. Dean of Students Lazzell

VIII. Governance Reports

A. System Governance Council B. Faculty Alliance/Faculty Senate C. Staff Alliance/APT Council/Classified Council D. Coalition of Students/Union of Students E. Alumni Association

IX. Old Business

A. Assembly Reports Format 1. Alumni Report

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B. University Assembly Constitution and Bylaws – John Mun - Link C. Goals and Objectives 2004-05

1. Participation in Governance – Kim Stanford (Jan./Feb.) • Staff Development Day Table – Brenda Henderson

2. Enhance Campus Life/Internal Collaboration • Diversity Inclusion – Linda Lazzell • Health Fair/Wellness – Kim Stanford

3. Showcase UAA/External Collaboration/Create “Townsquare” – Cheryl Mann

4. Enhance Communication across MAU and with Administration

• Newsletter – Susan Ruddy 5. Establish an Ombudsman – Kim Stanford

D. UAA 51st Birthday Celebration Feb 4-5, 2005 – Susan Ruddy

X. New Business

XI. Information/Attachments A. Community Campaign/U-Bay

XII. Adjourn

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UAA Assembly Summary

Thursday, November 11, 2004

1:00 - 3:30 p.m. BEB 303

Access number – 1-866-339-5580 Meeting Number – 1526331

(for Members outside of Anchorage only)

I. Call to Order II. Roll Call

John Mun Vice President

Larry Foster President

APT Classified Faculty USUAA Elizabeth Downing Jo Anne Costello Gil Bane Michael Blanton Mel Kalkowski Brenda Henderson Mark Fitch Chris Hall Bob Kizer Kim Stanford Tim Hinterberger Zeljka Jutric Tlisa Northcutt Sherry Trumpower Cheryl Mann Regan Mattingly Barbara Tullis Cheryl Wright Greg Protasel

Others present: Gebe Ejigu, Linda Lazzell, Susan Ruddy, Lea Anne McWhorter

III. Approval of Agenda Approved.

IV. Approval of Meeting Summary – October 10, 2004

Approved.

V. President’s Report Written report.

VI. Administrative Reports

A. Chancellor Maimon B. Provost Kassier C. Vice Chancellor of Administrative Services Ejigu

Gebe Ejigu stated that in the future his report would contain selected topics of interest to the Assembly and focus less on the detailed report of activities. In addition to the written report, he said that there had been a great response to the request for proposals to use the performance bonus $500,000. He said there were 87 proposals submitted totaling $3.4 million and they were all quality proposals. The committee was sorting through the proposals to determine which were the most deserving. Larry Foster said the committee hoped to have the selection process finished by December.

D. Vice Chancellor of Advancement Ruddy Susan Ruddy reported the following items:

1. Two new Assistant Vice Chancellors had been appointed 1) Terri Hokanson as the Assistant Vice Chancellor of Development, and 2) Megan Sumner as Vice Chancellor of University Relations. Ruddy stated that John Dede had moved to the Vice Provost’s staff, and that

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University Advancement was changing their focus from marketing to public relations.

2. The first President’s Associates event would be held to dedicate the donor wall in the Library.

3. The Phon-a-thon had brought in $15,000 so far, and the end-of-year campaign for donor giving would begin soon.

4. The Alumni Association dedicated the Foucault pendulum in the Library. 5. Two new TV spots were running advertising UAA. 6. Saturday, February 5, was the date set for the UAA Birthday Party to kick

off the next 50 years. The details of the event were not established yet, but it was expected that Chancellor Maimon would be installed then. Susan Ruddy would email information regarding the event to the Governance Office for distribution to the Assembly.

There was discussion that the February 5 event would be an excellent opportunity to showcase students as well as faculty. Larry Foster asked Ruddy to bring any ideas for Assembly participation to the December meeting.

E. Dean of Students Lazzell In addition to the written report, Linda Lazzell reported the following items:

1. Linda Lazzell and others attended a statewide meeting regarding need-based financial aid.

2. The Diversity Action Council’s Student Diversity Award nominations were due November 19.

3. The Student Leadership Awards nominations were due November 12. 4. The remodel of Counseling Services Center should be completed by

January. A psychiatric nurse was hired. There was discussion regarding upcoming events sponsored by Diversity Action Council.

VII. Governance Reports

A. System Governance Council Larry Foster reported that the November SGC meeting was rescheduled to December 10.

B. Faculty Alliance/Faculty Senate In addition to the written report, Tim Hinterberger discussed the following:

1. Kim Peterson would be distributing a request for proposals to be funded from the $200,000 set aside for research and scholarship. The proposals would be due in early December and awards made in mid December.

2. Faculty Senate passed the draft governance regulations on to SGC without comments.

C. Staff Alliance/APT Council/Classified Council In addition to the written report from Classified Council/Staff Alliance, there was discussion about the advocacy program at UAF. John Mun stated that there was a link on the Staff Alliance website to a model program at Michigan State. Mel Kalkowski said that SW planned to include governance representatives on the committee working on mediation. In addition to the written report from APT/Staff Alliance, there was discussion regarding the following:

1. There was an upcoming FLSA audit. Kim Stanford stated that it was a compliance audit for the Department of Labor.

2. Mel Kalkowski said there was a proposed regulation change going to BOR to permit a COLA tied to the Anchorage CPI, capped at 2%.

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3. There was discussion about the Wellness program. Kim Stanford said that $1.3 million had been set aside to fund this program and it was intended to be incentive-based without penalties for non-participation. Stanford said she was a member of the committee working on this and she would keep the Assembly updated of progress.

D. Coalition of Students/Union of Students Chris Hall introduced Assembly Student Representatives Regan Mattingly and Zeljka Jutric. He reported the following from Coalition of Student Leaders:

1. The Coalition was working to incorporate K-12 into their conference for legislative funding.

2. There would be three representatives to the Northwest Student Leadership Conference.

Chris Hall reported the following from USUAA: • There would a drive in the spring to encourage students to fill out

information for student aid. Hall stated that currently less than 50% of students apply.

• The Senatorial Debate was a great success with over 900 people in attendance; about 200 people had to be turned away.

• Transportation was working to improve the campus bus stops. Students were hoping to get a bus stop at the Bookstore.

• USUAA was looking for ways to help Tanaina. Hall said there was a waiting list of about 100.

• There was an effort to educate students about personal safety on campus. This came as a result of the recent safety “walk-through”.

• The issue of returning the “Pub” was still being pursued. The proposal to allow alcohol would require a lengthy process for municipal approval as well as UAA approval.

E. Alumni Association

VIII. Old Business A. Assembly Reports Format

Larry Foster reported that the format for reports was open to new ideas. He stated that the reports at this meeting had taken about 45 minutes to cover, and most of the discussion had centered on questions regarding the written information. There was discussion as to whether to include the Alumni Report in with the Advancement Report. There was a question as to the effect of combining the reports on the status of the Alumni in governance. The Assembly passed the following motion with three abstentions: MOTION: The University Alumni Association Report to the University Assembly shall be included in the University Advancement Report to the University Assembly.

It was noted that the Director of Alumni Relations was designated in the Constitution and Bylaws as an Ex Officio member of the Assembly and would not lose that standing by this action. There was discussion that if the combined report was cumbersome it could be revisited and returned to separate reports.

B. University Assembly Constitution and Bylaws - Link Larry Foster stated that the Bylaws recognize administrators as Ex Officio members. He expressed concern that the administrative presence is sometimes delegated to others. He stated that although there is nothing in the Bylaws to prohibit that practice, he believed it did not follow the spirit of the Bylaws. John Mun commented that because the Assembly is an advisory body, issues that affect the campus as a whole should be brought before the Assembly for

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discussion. Foster suggested that was a matter of execution of Constitution and Bylaws, not a matter of amending them. Foster suggested that Mun prepare a list of items needing attention as far as the execution of the Constitution and Bylaws.

C. Goals and Objectives 2004-05 Larry Foster reported that the Executive Committee had regrouped the goals put forth by the Assembly to come up with the revised list presented on the agenda. He asked for any other suggestions. The following suggestions were discussed:

1. Increase diversity inclusion – After discussion, Linda Lazzell recommended that members solicit ideas from their constituent groups to present to the DAC for action. There was a suggestion to invite DAC and Chairita Franklin to the Assembly in the future to discuss diversity issues.

2. Provide a staff/community health fair – Kim Stanford would check on this in conjunction with the Wellness committee.

3. Develop a manual on staff rights – Deferred to Participation in Governance goal

4. Provide a governance table at Staff Development Day – Brenda Henderson would be on the SDD committee and explore this option there.

5. Create a committee for university service improvement – Defer for later discussion.

6. Increase staff, faculty, and student community service – Deferred to “Townsquare” goal

7. Increase governance presence at BOR – Deferred until after the governance regulations are approved.

8. Produce a governance newsletter – Deferred to Enhance Communications goal. This would depend on manpower; check with Susan Ruddy for resources in place and suggestions to accomplish this goal.

9. Establish a book club – Deferred to the Executive Committee. 10. Hold University town meetings – Deferred to “Townsquare” goal. 11. Regularly schedule staff, faculty, and student morale events – Move to

Enhance Campus Life goal. Discussion followed regarding updates to the following goals:

1. Participation in Governance – Kim Stanford would gather old documentation regarding this issue over the next two months. She will present it to the Assembly for review, after which the Assembly can mover forward with a recommendation or let it stand as is.

2. Bookstore Textbook Pricing – The students have taken the lead on this issue. Chris Hall will present draft findings in December.

Larry Foster reported that the Executive Committee planned to meet with Chancellor Maimon in small groups to discuss some specific ways the Assembly could forward goals 3, 4, and 5. Foster suggested that action be deferred until after the meetings with the Chancellor, but asked for volunteers to serve as the leads for these goals.

3. Enhance Campus Life/Internal Collaboration – Chris Hall volunteered to take the lead on this goal.

4. Showcase UAA/External Collaboration/Create “Townsquare” – Cheryl Mann volunteered to take the lead on this goal.

5. Enhance Communication across MAU and with Administration – This goal was deferred until goals 3 and 4 were clarified.

6. Establish an Ombudsman – There was discussion that SW is working on a mediation project. Kim Stanford would track the SW activity and report back to the Assembly.

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IX. New Business

A. Governance Server Space Larry Foster reported that Vice Chancellor Ejigu had authorized funding for a server for Governance to house the governance records. Mark Fitch was the contact for this task.

X. Information/Attachments

A. Draft Governance Regulations - Link B. Community Campaign/U-Bay – Begins November 2004

November was designated as the time to emphasize this fundraising drive for local non-profit agencies. U-Bay would be coming online soon, and proceeds would be applied to the Community Campaign. Participation was greatly encouraged. The following motion was passed: MOTION: The University Assembly shall support the Community Campaign by distributing a letter to the UAA Community encouraging participation in the Community Campaign. The Executive Committee shall sign the letter as representatives of the campus community as a whole.

C. Operational Review Vice Chancellor Ejigu offered to present the report of UAA Operational Review at the December meeting. He said it would be an hour in length. The following motion was passed: MOTION: The University Assembly shall invite Vice Chancellor Ejigu to present his report of UAA Operational Review at the December meeting of the Assembly. Larry Foster requested that given the length of the presentation in December all reports be submitted in writing, and any questions of the reports be submitted in writing to the appropriate author and to either Foster or the Lea Anne McWhorter in the Governance Office for distribution to the Assembly.

D. Socks and Sandwiches Socks and Sandwiches would be December 2 in ADM 204 between Classified and APT Councils’ meetings.

E. Search for Vice Provost for Research and Graduate Studies Barb Tullis reported that the search committee was conducting telephone interviews, and would hold face-to-face interviews in December. She said the candidates were excellent.

F. Search for Dean of College of Arts and Sciences The committee was formed for this search.

XI. Adjourn

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UAA Assembly December 6, 2004 President’s Report

Period: November 8, 2004 to December 6, 2004. Synopsis: Assembly President’s activities during the above period focused on:

• Discussions on the November 11th motion adjoining the University Alumni Association Report to the University Advancement Report.

• Preparation for upcoming System Governance Council meeting at UA Statewide on December 10th.

• Planning and Budget Advisory Council and Performance-Based Budgeting Subcommittee activities. Development of Statewide performance measures.

• Review and edit of letter supporting the Community Campaign. • Continued development of the Assembly’s AY 2004 – 05 goals. • Governance leadership meeting of December 1, 2004. • Participation in faculty governance and chairing of the University Facilities

Board. • Participation on UAA Academic Steering Committee on Distance Education

Comments: Shortly after the November 11th Assembly meeting, the University Alumni Association requested that the recently passed Assembly motion joining the Alumni Association Report to the University Advancement Report be reversed. The motion’s intent was to streamline the Assembly’s reporting process. The merits of the Association’s request to resend the motion deserve the Assembly’s attention at the upcoming December 9th meeting. The Assembly and its constituent bodies have reviewed and commented on a draft of University Regulation 03.01.010 – Faculty, Staff, and Student Governance. This draft is the product of a many month ad hoc Statewide committee effort led by Kim Stanford. It will be presented to President Mark Hamilton at the upcoming System Governance Council on December 10th. Given the active participation of Statewide personnel during the drafting of this regulation, we are optimistic on its acceptance with no more than minor revisions.

Several members of the Assembly, including its president, have been actively involved in the distribution process for the $500K set aside for proposals aimed at meeting and exceeding upcoming performance goals (part of our Performance Based Budgeting

process). Almost ninety proposals were submitted originating from all of UAA’s colleges, schools, community campuses and certain academic support or student service units. The aggregate dollars requested in these proposals was approximately $3.5 million. The review committee was very impressed with the high quality of the proposals. Indeed, UAA’s administration has provided additional funding to increase the number of winning proposals. Successful proposal authors/sponsors have been notified. To facilitate this internal proposal process in the future, the solicitation and review processes will be assessed in the near future. In addition, it is expected that ten or more winning proposals will be posted as models for future submitters. Vice Chancellor Rudy prepared a letter to be signed by the Assembly’s Executive Committee encouraging participation in the ongoing Community Campaign. Following minor edits, this letter will be distributed to the university community. As statements of support, each Executive Committee member will contribute to the Campaign.

At the Assembly’s last meeting, considerable progress was made in finalizing the Assembly’s goals for this academic year and assigning leads to each goal. The development of the “Town Square” concept remains the Assembly’s most fluid task. Following anticipated meetings with the Chancellor, we should be able to report a more definite list of Assembly activities related to the “Town Square” concept. In parallel will be a task related to enhancing campus life and internal collaboration. The agenda for this upcoming Assembly meeting is in a state of flux. Originally, Vice Chancellor Ejigu was to present the university’s operational review at the December Assembly meeting. However, this presentation was then postponed until January so that Dr. Ejigu could attend the Board of Regents meetings (December 8 and 9). Last Thursday (December 2nd) we learned that Cyndi Spear and Soren Orley could make the presentation and hence it was reinstated on our agenda. Unfortunately Dr. Ejigu suffered a serious accident thereafter which may require Cyndi Spear’s attendance at the Board of Regents. Hence, the Assembly’s agenda for December 9th may not be resolved until just prior to the meeting. To facilitate reporting, we are requesting that all reports to the Assembly be provided in text and that questions on these reports be submitted via emails to the report authors; responses should be electronically distributed to all Assembly members.

University Assembly Report Office of Academic Affairs

December/2004 Major Accomplishments and Announcements:

College of Arts and Sciences: (nothing to report) College of Business and Public Policy: (nothing to report) College of Education: (nothing to report) College of Health and Social Welfare:

School of Nursing - The Alaska Kidney Foundation has donated $60,000 toward 2005 scholarships for UAA nursing students.

Several Justice Center projects have received grant funding: $152,000 from the National Institute of Justice for Andre Rosay to continue his work studying sexual assault in Alaska; $50,000 from the Council on Domestic Violence and Sexual Assault for Rosay to look at the problem of domestic violence throughout the state; and $23,000 from the Alaska Court System for an educational video on legal aspects of domestic violence and the courts, to be produced by Antonia Moras. The Human Services Department is continuing to collaborate with representatives from the Kodiak community, as well as College faculty and Director, to implement Human Services curriculum there. Recently Connie Dooley, Kodiak College Director announced that they have received UAA Performance Enhancement funds to coordinate this project. The Personal Assistance Services and Supports Project at the Center for Human Development is partnering with Allied Health to promote statewide, distance delivered and on-campus Personal Care Assistance (PCA) training by Fall 2005. Jan Harris and Christine King are currently coordinating the "PCA to CNA Workgroup" made up of Program Managers and Instructors from the UAA campus, UAS campus (Juneau and Sitka), and the UAF campus (Fairbanks, Nome, and Bethel) to create a PCA curriculum to be used UA system wide. In response to the growing concern for violence towards Alaskan women with disabilities, the Center for Human Development in partnership with the Governor’s Council on Disabilities and Special Education, and AWAIC received two years funding from the US Office of Violence Against Women to present training, outreach, and technical assistance to victim advocates, provider agencies, individuals with disabilities, and families. Alaskans Speak Up: Ending Violence Against Women with Disabilities is a collaborative effort between the disability field and the victim advocate field.

Community and Technical College: (nothing to report) Consortium Library:

CIRI recently donated the Anaconda Collection to UAA. The Anaconda Collection — named after the Anaconda Minerals Company, which acquired the bulk of information between 1975 and 1985 — includes the results of more than $30 million worth of minerals exploration. Indexing of the collection was funded through Minerals Data Information Rescue–Alaska, a federally funded initiative to preserve and increase the accessibility to Alaska minerals data. The donation was officially acknowledged at the Alaska Miners’ Association conference. The collection will be housed in ARLIS, located on the first floor of the Consortium Library The new Library building topped the list of award-winning construction projects. The general contractor, Cornerstone Construction of Anchorage, was recognized by the Associated General Contractors of Alaska and won in the category for projects over five million dollars.

Information Technology Services: (nothing to report) Kenai Peninsula College: (nothing to report) Kodiak College:

Alutiiq language revitalization – Kodiak College is partnering with the Alutiiq Museum to offer Alaska Native language credit to 14 language apprentices. In order to include more of our community in this cultural initiative, we will also be offering one-credit Alaska Native Studies workshops, Alutiiq dance, and regalia making.

HSV/HUMS collaboration – Working with UAA’s Human Services Department and the statewide Human Services, Kodiak College will deliver courses locally that will articulate into both degrees. Advisory Council – With Chancellor Maimon’s approval, the Kodiak College Advisory Council has been reactivated as an Acting Council with the charge of developing candidates and by-laws for the regular Council to commence Fall 2005.

Matanuska-Susitna College: (nothing to report) Prince William Sound Community College: (nothing to report) School of Engineering: (nothing to report)

Staff Recognition and Accomplishments: College of Arts and Sciences: (nothing to report) College of Business and Public Policy: (nothing to report) College of Education: (nothing to report) College of Health and Social Welfare:

Marianne Rolland, Associate Professor in the School of Social Work published, “Conducting Culturally-Sensitive Practice in Research”, A Case Example from Athabascan People in Rural Alaska, in the National Association of Rural Mental Health Journal. Dr. Rebecca Bosek, Dr. Karen Ward, and Kathleen Fitzgerald of the Center for Human Development presented on “Domestic Violence and Developmental Disabilities” at 2004 Association for Persons with Severe Handicaps Meeting, in Reno, on November 19th. Jennifer Jones of the Center for Human Development will be featured keynote speaker at the 2005 Conference on Inclusive Education, in Denver.

Community and Technical College: (nothing to report) Consortium Library:

Daria Carle and Juli Braund Allen’s article on ARLIS was published in the monograph, Innovations in Science and Technology Libraries. It was also reprinted in the journal Science and Technology Libraries. Steve Rollins will serve as chair of the search committee for the Dean of Arts and Sciences.

Information Technology Services: (nothing to report) Kenai Peninsula College: (nothing to report) Kodiak College:

Evelyn Davidson, Basic Skills Specialist, has been named Alaska State Director for the College Reading and Learning Association. Barbara Brown, Counselor, and John Durham, Associate Director of Business Administration, both had proposals funded through the Chancellor’s Performance Enhancement Bonus Funds. Community Enrichment Committee – The CEC continued community outreach with (1) a free public lecture delivered in Spanish on the topic of How to Get Along in an English-Speaking World; (2) twice weekly advertisements on free events sponsored by the college; (3) plans for a community-wide Celebration of Cultures for December. Professional Development Committee – The PDC has established a theme for the year – “Serving Students.” As part of that theme, Kodiak College staff and faculty participated in a day-long training on How to Provide Exceptional Service. Bi-weekly brown bag lunches on a variety of topics are becoming a popular means to share information and tips on improving campus functions. Public Relations Committee – The PRC has recommended installation of information monitors in each building, as well as one at Kodiak High School, to keep students and employees informed of college activities and important dates

Matanuska-Susitna College: (nothing to report) Prince William Sound Community College: (nothing to report) School of Engineering: (nothing to report)

Progress on Initiatives: College of Arts and Sciences: (nothing to report) College of Business and Public Policy: (nothing to report) College of Education: (nothing to report) College of Health and Social Welfare:

The outreach and recruitment video that the Human Services Department has been developing with a grant from the Presidents office last year is in it's final editing stage. It will be presented to the university community at a special event in the spring semester.

Community and Technical College: (nothing to report) Consortium Library:

The Consortium Library’s proposed revisions for LS A101 course - Library Resources and Information Retrieval, passed through the first and second readings at UAB. The south central library system project, funded by the Rasmuson Foundation, remains on schedule. Switch over to the new system is slated for August 2005.

Information Technology Services: (nothing to report) Kenai Peninsula College: (nothing to report) Kodiak College:

The College is working closely with the Kodiak Island Borough School District as they renovate facilities and restructure their Career and Technical Education programs. Plans include a potential Tech Prep partnership through UAA’s CTC, development of 6-year plans for various career tracks (9th grade to Associate’s degrees), and dual enrollments.

Matanuska-Susitna College: (nothing to report) Prince William Sound Community College: (nothing to report) School of Engineering: (nothing to report)

Upcoming Activities: College of Arts and Sciences: (nothing to report) College of Business and Public Policy: (nothing to report) College of Education: (nothing to report) College of Health and Social Welfare:

The Human Services Club has announced that they will be hosting a Behavioral Health Film Festival in collaboration with Anchorage Community Mental Health Services in the spring semester. Partners in Policymaking at the Center for Human Development is accepting applications for its spring Internship Program. Internships are available to persons with disabilities or family members, including UAA students. Applications can be downloaded from http://www.alaskachd.org/pip/index.html The Learn As You Earn Program and Project Success, administered by the Center for Human Development, announce the following distance delivered specialty courses for Spring 2005. These UA courses are offered statewide in collaboration with UAA, PWSCC, UAF, and UAS. HUMS 260: Ethical & Legal Issues in Disability Services HUMS 231: Applied Behavioral Analysis I HUMS 120: Instructional Strategies HUMS 253: Positive Behavioral Supports COMM 212: Intro to Speech Pathology HUMS 263: Human Services Practicum II (Speech-lang. Support) ECD A216: Family & Community Issues: Supporting a Child with Special Needs ECD A218: Understanding Legal & Ethical Issues: Young Children with Special Needs

Community and Technical College: (nothing to report) Consortium Library:

Complex Systems Lectures December 3 and 10

College of Business and Public Policy

December 8, 2004 Alaska Library Association December 9, 2004 Alaska Native Studies December 10, 2004 Anchorage Caucus December 13, 2004 Art Department-Final projects December 14 and 16, 2004 UAA Alumni Association December 14, 2004

Information Technology Services: (nothing to report) Kenai Peninsula College: (nothing to report) Kodiak College:

Participation in the initial meeting of partners in the AEIN grant Recruitment for the second offering of our LAUNCH learning community for first-time, full-time freshmen

Matanuska-Susitna College: (nothing to report) Prince William Sound Community College: (nothing to report) School of Engineering: (nothing to report)

DECEMBER 2004 – UAA ASSEMBLY REPORT DIVISION OF STUDENT AFFAIRS ACTIVITY REPORT DEAN OF STUDENTS LINDA LAZZELL

ACTIVITIES OF THE OFFICE OF STUDENT AFFAIRS: The Division of Student Affairs received FY2004-05 Performance Enhancement Funds for two

proposals: Peer advising/Mentoring Project $35,000 and Preventative Mental Health Services for Native Student Project for $15,000.

Cindy Marshall, Student Affairs Manager, was appointed to the Enrollment Management Functional Area Working Group Input for Developing a Digital Document Infrastructure.

Student Affairs hosted its quarterly divisional meeting this week. Student Leadership Office: USUAA President Chris Hall and USUAA Senator Kortney Hintsala attended the Northwest

Leadership Conference in Portland, Oregon with the Coalition of Student Leaders. USUAA elections were held during November. The following students will be sworn in as senators

at the December 11 USUAA meeting: Kortney Hintsala Chris Bauer Sarah Mahan Trevor Majdic Daniel Pace Rachele Watts James Waldo

Jake Gondek was elected by UAA students to be the UAA-Anchorage Student Regent candidate and David Parks was elected to be the UAA-Anchorage Student Commissioner for Education candidate. Their names will be forwarded for consideration in the UA statewide elections.

Members of USUAA attended a brunch at the Chancellor’s home. USUAA hosted a dinner with the Anchorage Legislative Caucus, the Anchorage Assembly and the

Mayor. USUAA will hold a Legislative Conference. The purpose of the conference is to welcome new

legislators their districts and help them make connections with student leaders on campus. The Office of Student Leadership Development and Greek Council will host and educational forum

about alcohol and hazing on January 15 with hazing expert Hank Nuwer from Franklin College in Indiana.

ACTIVITIES OF CAMPUS LIFE: Student Union The UAA Crafts Fair was held in the Student Union on December 4. There were over 90 vendors and

thousands of people in attendance. The third annual Volunteer Fair was held with 25 local agencies participating. The Information Desk handed out over 3000 free student Shootout tickets between November 13 and

November 23. Late Nights started on Monday, December 6 with the Union staying open until 1 a.m. and offering

free munchies. This program runs through Thursday, December 16 and over 400 focused and grateful students take advantage of the late-night study location.

Student Union had 149 bookings for November with 577 reservation hours. Twenty-three students took part in the November pool tournament playing single elimination.

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Game Nights were held on November 16 and 30 with over 200 students enjoying the Game Cube, Bingo, ping-pong, and free snacks.

Planning for spring semester events took place. The Union’s newest program Outdoor Adventure Lecture Series will begin February 1, 2005.

Concert Board The Morgan Spurlock Super Size Me movie and lecture was a sell-out. A variety of ages were

represented in the audience from grade school to college and older! A high school class traveled from Whittier to see the program. Mr. Spurlock stayed and talked to many fans after the program.

The Board is making plans for the spring 2005 semester. Student Activities Four student leaders attended the National Association of Campus Activities (NACA) regional

conference in Reno, NV where they selected an exciting mix of entertainers for spring semester. Over 750 visitors toured the Student Union Gallery to view Through Our Eyes, an annual exhibit

sponsored by the UAA Camera Club from November 4-18. Approximately 160 people turned out for the opening of the 19th annual national No Big Heads Self-

Portrait Exhibition on December 2. This year's best in show was awarded to Larry Deemer for his self-portrait titled Quarry. The exhibit runs through Thursday, December 16.

The Family Movie Night presentation of Shrek 2 on November 12 brought in an audience of 140 students, children, and parents.

Campus Activities Female Entertainer of the Year Comedian Alexandra McHale performed on December 3. Free admission was provided for students who donated winter gloves or socks for the Campus Life Covenant House project.

The Civil Rights, Social and Economic Justice Performing Arts and Original Poetry Contest preliminary judging was held on December 7. Finalists will present their entries on January 19 in honor of Dr. Martin Luther King Jr.'s birthday and Alaska Civil Rights Day.

Student Orientation This month’s Wisdom Wednesdays were Don’t be Blue or Get the Flu and Taking Care of Campus

Business. Students received chicken noodle soup with tips on staying healthy and to do lists with information on important campus dates.

ROTC hosted November’s Good Morning UAA and 92 students participated. December’s Good Morning UAA will be sponsored by Student Affairs, with 100 students expected.

Sponsors for spring semester’s Good Morning UAA are being sought. Contact New Student Orientation (x61224) to obtain a sponsorship forms.

Upcoming Orientation events:

Spring Orientation is planned for January 7 in the Student Union beginning at 9:00 a.m. Poster sales will run January 24 through January 26 in the upper level of the Student Union Game Night will be held January 25 in the Student Union.

ACTIVITIES OF THE CAREER SERVICES CENTER: KPMG, Mikunda, Cottrell, and Co., Altman, Rogers, and Co., the Division of Legislative Audit,

Rulien, Whitlock, and Associates, the Defense Contract Audit Agency, and Thomas, Head, and Greisen interviewed accounting students at the Career Services Center for Accounting Week.

The Career Services Center is planning Engineering Employer Expo a career fair geared towards engineering students, to be held on February 2. Invitations were mailed to about 300 employers.

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Eighteen students met with the Center’s staff for career counseling, two for resume assistance, nine for mock interviews, two for Inventory Test interpretation, and fourteen for Internship information last month.

During November, the Center added several documents and links to its website for students’ convenience in accessing career-related information.

Michael Reeves, Director, held two workshops on resume writing and interviewing for the School of Nursing.

Michael Reeves met with Shane Southwick of Distance Education to film a 60 second commercial highlighting Center’s many services. The “commercial” will be shown on Distance Ed broadcast and copies will be given to academic deans and directors. The project will be a collaboration of Distance Education and the UAA Journalism Department. Michael will approve the final product.

UAA’s Career Services Center has developed a UAA/UAF/UAS joint Benefactor’s Program. This program is now available to corporate partners who wish to support statewide career services activities. All three MAU’s have a power-point presentation covering the Benefactor’s Program on their respective websites.

The following employers recruited on campus last month: GEICO Primerica Financial Services U.S. Army Reserve

The following workshops were offered by the Center: Looking Sharp: Practical Tips on Grooming for Success First Impressions: The Key to Successful Interviews Places to Look for Work When You Don’t Have a College Degree Selling Yourself Without a College Degree Job Search Methods that Get Results Identify Your Skills Self-Assessment I: Defining Your Skill

ACTIVITIES OF DISABILITY SUPPORT SERVICES: Disability Support Services has been busy converting print materials to electronic text for the

Anchorage School District, the University of Alaska Southeast, as well as students attending UAA. The department worked with Kenai Peninsula College’s Learning Center staff to identify and

implement appropriate assistive technology to support student needs. The department will celebrate Civil Rights Week with a showing of the film My Country which

chronicles the stories of three people with disabilities and their struggle for equal rights under the law. This film draws a powerful parallel between the efforts of disability rights activists and the civil rights struggle of the 1960's.

Disability Support Services will host a Workforce Recruitment Program Coordinator on January 28. The Recruiter will hold 30 minute interviews with students and recent graduates who experience disabilities. In March, a database with resume and interview information will be made available to public and private sector employers across the nation. Last year 3 DSS students received job offers through this program.

Open labs will be held on the first Monday of every month to provide additional assistance for current and prospective students, as well as staff and faculty who are interested in learning more about adaptive computing opportunities.

ACTIVITIES OF RESIDENCE LIFE: West Hall celebrated their success for the voter registration competition with an all hall ice cream

social sponsored by Office of Student Affairs. The Hall has been preparing for the winter holiday season by having a wing holiday decorating contest. The winning wing, as determined by community judges, will receive a pizza party-sponsored by West Hall Council.

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The Main Apartment Complex resident advisors conducted monthly safety and facility visits. The resident advisor dealt with any residents that did not meet specific expectations for their apartment and problems were corrected in a timely manner. In conclusion, all apartments passed with satisfactory conditions.

Karla Booth was hired as the new MAC resident coordinator. In an effort to raise awareness of those less fortunate during this holiday season, West Hall Council

sponsored Penny Wars between the wings. All monies collected were donated to Salvation Army. West Hall Council co-sponsored the Native Student Services potluck. The Miracle Dancers from

Native Heritage Center performed. Jolene Firmin and North Hall Council started the Recycling Program in North. There are bins for

paper, aluminum, glass, and plastic. A new bulletin board display was put up in the MAC Shack entitled Alcohol: what you don’t know

can harm you. It offers a variety of facts about alcohol that residents can use when making decisions about using alcohol.

Reem Sheikh, resident advisor, was nominated for a UAA Student Diversity award for her constant attention to multicultural affairs and education in East Hall and campus wide.

North Hall Council continued to collect donations of clothing and canned food to donate to a few different shelters and services this holiday season. They were able to help with food donations for the Thanksgiving time and hope to donate clothing to the Convenient House before winter break.

ACTIVITIES OF THE STUDENT HEALTH CENTER: The Center provided an informational display in the Student Union about smoking to celebrate the

Great American Smokeout. This national yearly event encourages smokers to quit for at least a day. Smoking cost calculators, smoking cessation program information, and adopt-a-smoker forms were handed out. One of the Student Health Center staff dressed up as “Mr. Butt” to hand out information.

In observance of World AIDS Day, the Center provided an informational display in the Student Union and handed out red ribbons. Sarah Carter, RAPP (Real AIDS Prevention Project) Coordinator for the Alaska AIDS Assistance Association also gave a presentation entitled HIV 101 to interested students, staff, and faculty.

The Student Health Center hosted the twelfth annual Free Soup Lunch to the UAA community. This annual event gives students, staff, and faculty a free soup lunch during the week before final exams.

The Center’s staff will be providing information about SHC services at various locations around campus during the first week of classes of the spring semester, January 10 through January 14.

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3211 Providence Drive • Anchorage, Alaska 99508 • 907-786-1942 • alumni@uaa.alaska.edu

www.uaaalumni.org

Assembly Report - December 2004

The Alumni Association will hold its December meeting on December 14, 2004 on the third floor conference room in the library. A holiday reception will follow afterwards. All members are invited.

The Association has begun its holiday campaign for the last remaining Foucault Pendulum Degrees. A simple, easy to use, request form can be found at www.uaa.alaska.edu/alumni. The form shows a list of available remaining degrees.

Just fill out the form and the Alumni Relations Office will contact the prospective degree-buyer to verify the degree’s availability and to arrange payment. The holiday campaign will end in January when the final spring campaign will begin. All degrees will be sold by May 2005. Get your’s now! The donor monument will be finished by October 2005.

The Alumni Association Scholarship Committee meets December 7 at 6:00 PM in Suite 236, Admin/Humanities Building. The Committee will decide how many awards will be offered next year and what the requirements are. For the present academic year, the Association made awards to support students admitted to the College of Education, the College of Business and Public Policy, the Community and Technical College and the Department of Music. The Committee always accepts recommendations from departments for what majors and student groups deserve support.

For the fiscal year the Association has raised over $3000 for the Pendulum project and over $4200 in member-ship dues.

The Association will begin legislative support action in December, making use of the Alumni Relations Office data-gathering tool that automatically matches an residential address with a legislative district (no manual data-entry needed).

UAA Faculty Senate President’s report to the University Assembly 9 Dec 2004 UAA Faculty Senate business

• The Senate president met with the USUAA council on 12 Nov to discuss what the faculty could do to help control textbook prices. Larry Foster and I will meet with USUAA and Bookstore representatives again to draft guidelines for distribution to the faculty.

• The new form for student rating of instruction that was recommended to the Senate, a product of the IDEA Center at Kansas State University, will be publicized to the faculty as soon as possible. If approved by the Provost, the new form will be tested in Spring 05 in a variety of course sections.

• We are still working with ITS on the software details required for using a computer server dedicated for Senate electronic voting and governance records archiving.

• The ad hoc committee for the Chancellor’s Research and Scholarship Fund has received about 50 proposals for review. We shall work to complete the review and give funding recommendations to the Chancellor by the end of 2004.

• The ad hoc committee on Course Attrition has completed its work. The Senate Advising, Placement and Assessment (APA) Committee, which had considerable overlap of membership with the Attrition committee, will continue working to implement the recommendations. APA is considering a revision of its functions and responsibilities as described in Senate Bylaws, in order more broadly to promote student academic success.

• The UAF Faculty Senate has passed a motion recommending the Board of Regents eliminate specific student residence requirements from BOR Policy 10.05.03 and move them to University Regulations, with some changes. The UAA Senate executive board has some concerns that these changes will tend to undermine course enrollments at UAA. We therefore will be consulting with Academic Affairs and Enrollment Services for their interpretation of the UAF recommendation.

UA Faculty Alliance business

• At its Nov 15 meeting, the Alliance received an overview from Asst. Vice President for Academic Affairs Dave Veazey of the current model for electronic workloads and activity reports by faculty. Some concerns over the system’s ease of use and its potential for misuse of the information remain to be addressed.

• The draft UA regulation on governance was approved by the Alliance, with a minor wording change proposed by the UAF representatives.

• Faculty Alliance members and other UA faculty members have continued to meet with Pat Pitney and her staff on the next performance measures: Faculty and Organizational Outreach and Partnerships; Number of Degree Programs with a Formal Enrollment Management Plan; and Number of Programs Conducting Outcomes Assessment.

• The Alliance will hold a daylong retreat with President Hamilton on Dec 15. Among the items planned for discussion are: academic freedom; use of copyrighted materials under TEACH Act; an update on the UA Academic Program Planning process; post-ACAS priorities for cost cutting; and an update on Statewide planning for distance education.

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UAA ASSEMBLY/DECEMBER 2004 CLASSIFIED COUNCIL REPORT - Prepared by Kim Stanford Classified Council Report

• Classified Council met December 2nd • Patti Thorne, Classified Council representative on Diversity Action Council, gave a brief report on DAC

and the council’s recent activities. • Kim Stanford noted that she will be sending out an e-mail to all classified employees (sent out the

afternoon of December 2nd), requesting feedback regarding training for staff at UAA. The e-mail responses will be compiled by Kim for presentation to Classified Council and UAA administrators to work on our goal of improved training options/availability.

• Many information items were presented and briefly discussed (Community Campaign, UAA’s upcoming celebration in February, Staff Development Day)

• Socks & Sandwiches event was held following the abbreviated Council meeting. Approximately 250 sandwiches were made and delivered along with the sock donations to Anchorage Rescue Mission. We didn’t quite stack up to previous years’ numbers, due to the low turnout for volunteers, but that gives us a good goal for improvement next year.

• Classified Council held a chili feed November 11th . A Desserts & Coffee event is scheduled for December 9th as well. These events provide opportunities for classified employees to meet their Classified Council representatives, gather information, discuss issues, and ask questions. Select administrators and other guests will be invited to the events to promote communication and provide information. More events will be scheduled for Spring 2005.

• Pam Jacobs from HRS gave an update on the Job Classification Project for the Administrative Job Family, noting that letters are going out to supervisors for questions/comment, and the employee letters are expected to be out in approximately 2 weeks, barring any further setbacks to the timeline. Pam answered numerous questions from Council members regarding various aspects of the project.

Staff Alliance Report

• Next Staff Alliance meeting scheduled for December 14th.

University Assembly Goal: Showcase UAA/External Collaboration/Create “Townsquare”

The following is my plan for the necessary steps to increase our external collaboration and visibility as put forth as an Assembly goal. 1. I am setting up a meeting with the Chancellor, and inviting Assembly President, Larry Foster, to attend as well, to determine the scope of her vision in this area and ask what she thinks UAA's priorities should be relative to a closer community relationship. 2. The second step will be to recruit a committee to begin to address this vision and develop an implementation plan. The notice will go out early in the new semester. Cheryl Mann

Governance Server Submitted by mark Fitch The e-voting system, which is the original motivation for the new server, is not scheduled to be complete until March. If the Banner gurus can find a solution to the remaining issue more quickly, the server could be available sooner. The e-voting system is being developed for the Faculty Senate, but once developed use by staff governance groups should be easy to add. The server will be acting as a web server only. It is expected that it can handle the governance documents as well as the e-voting system.