UNIT 1 LEADERSHIPPARLIAMENTARY

PROCEDUREHealth ScienceMs. Thieman2012-2013

RATIONALE & OBJECTIVES A thorough understanding of Parliamentary

Procedure is necessary in the orderly conduction of business meetings.

Upon completion of this lesson, the student will be able to: Understand the principles of Parliamentary

Procedure Design a meeting agenda Formulate basic motions using Parliamentary

Procedure

ENGAGE Mike volunteered to attend the monthly

meeting of the American Cancer Society to discuss a partnership with the health science club students. Upon arrival, several professionals in the field of medicine welcomed Mike. They handed Mike an agenda; it was clear that the meeting would be run formally using Parliamentary Procedure.

Would you feel comfortable and know what to do in the meeting in which they used parliamentary procedure?

KEY TERMS Abstain Ad hoc Committee Adjourn Adopt Agenda Amend Aye Ballot Bylaws Carried Caucus Chair Committee Constitution Convene Debate Disbursement Gavel Has the floor

Lay on the table Majority Minutes Motion Out of order Order of the day Plurality Point of information Point of order Precedence Proxy Quorum Receipt Recess Standing committee Special committee Special meeting Yield

GENERAL HISTORY OF PARLIAMENTARY PROCEDURE Parliamentary Procedure arose out of the

early days of English Parliamentary Law. Formalized by an individual named General

Henry M. Roberts 19th Century US Army Engineer Found in Robert’s Rules of Order

BASIC PRINCIPLES OF PARLIAMENTARY PROCEDURE Three basic principles:

The right of the majority to rule The right of the minority to be heard The equal right of each individual to be heard

and represented If used properly, business proceeds in an

orderly manner with only one issue considered at a time and all members given the opportunity to participate.

THE MEANING OF SIMPLE MAJORITY This means 51% or more- the rule of simple

majority When more than a simple majority is

required the minority is given the opportunity to defeat the majority

Since the primary objective is to determine the will of the majority and execute its will, a simple majority must be used

THE EQUAL RIGHTS AND GUARANTEES OF PARLIAMENTARY PROCEDURE Business is transacted in most efficient and democratic manner. All members have equal rights, privileges and obligations.

Rules regarding rights and privileges must be applied impartially. The presiding officer should be strictly impartial.

All members receive these rights, & are obligated to respect rights of others.

Guarantees the right of the majority to decide. The rights of the minority are respected by Parliamentary

Procedure. The right to be heard and oppose are the rights of the minority.

The simplest and most direct route to accomplishing the will of the majority should be employed.

Each member has an equal right to propose a motion, debate, ask for information, & vote. Each member must know what question is on the floor.

Definite guidelines regarding motions guarantee that each question is fully discussed. All motions have a definite order and precedence Only one question can be considered at one time

Any motion restricting the rights of members to speak or vote must be passed by a 2/3 majority vote.

AGENDA An order of business The usual agenda includes:

Call to order Invocation Pledge of allegiance Taking roll by the secretary Reading of the minutes from the previous meeting Treasurer’s report Report of officers Standing committee reports Special committee reports Unfinished business New business Program (optional) Announcements Adjournment

The agenda is decided on by the chair, in advance of the meeting.

BREAKDOWN OF THE AGENDA Call to order is done by the Chair or acting

Chair with a rap of the gavel Invocation Pledge of allegiance Taking of roll by the secretary:

Call names Members sign in on a list The purpose is to have an official record of

members present and voting at each session.

READING OF THE MINUTES FROM THE PREVIOUS MEETING Refresh members on the topics that were covered and

the issues still pending The president gets a copy The chair asks for any corrections or additions. If

there are, they are made by the secretary. If there are no corrections or additions, the chair

states, “the minutes are approved as read”. If there are corrections, the minutes are “approved as

corrected”. Minutes should contain:

The kind of meeting- regular or special (a meeting called to discuss a single question and no other.

Date of the meeting, place of the meeting, who presided. Whether the minutes were read and approved The member introducing the motion ***Purpose is to report what was done, not what was said;

should include a counted vote- and the number is recorded.

AGENDA STEPS CONTINUED… Treasurer’s report:

Informs members of money spent (disbursements) and money taken in (receipts) since the last meeting

Reports are kept in a file for audit at end of year Not approved- just accepted

Report of officers: Reports given at times by the officers on issues that

might affect the organization Standing committee reports:

Committees that are part of the yearly functioning of the organization, such as membership, fund raising, etc. Handle only one aspect of club procedure.

Reports of the standing committees are just that, the current status of that committee, they may be informational or may make a motion to be acted upon by the members.

Have the same term of office as the officers, usually one year.

FINAL AGENDA STEPS… Special committee reports:

Those set up for a specific function, activity, or purpose that is not an annual event.

Again, repots may be informational or may make a motion to be acted upon by the members.

Unfinished business New business Program (optional) Announcements Adjournment

OFFICERS President, Chair, Chairman, Presiding

Officer Secretary Treasurer Historian Parliamentarian Sergeant at Arms

RULES OF A CLUB Constitution- the basic rules guiding a club

The name of the club Its purpose The requirements of membership The officers and how to elect them The time and place of meetings The ways of changing anything by amendment

Bylaws- a set of rules of procedure, more specific than the constitution. For example, bylaws state specific numbers that make a quorum

PARLIAMENTARY PROCEDURE ACTIVITIES

1) Complete key term list in your Medical Dictionary.2) In a cooperative group, write a meeting agenda.3) In a cooperative group, students will role play a “model meeting” using the Health Science Club Model Meeting #1. Students will play the following roles:Presiding OfficerSecretaryTreasurerMember 1Member 2Member 3Member 4