TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION … 04-25-11.pdf · 2010 ohio’s bureau of...

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION Agenda – Regular Meeting

Monday, April 25, 2011 – 8:00 P.M. Media Center Traditional Values...Terrific Kids

Date: 4/21/2011 110228 Page: 1 of 26

I. OPENING:

A. Call to Order

B. Roll Call Co ___ Gl ___ Ma ___ Ta ___ Be ___

C. Pledge of Allegiance

D. Invocation

E. District Mission Statement:

“The Mission of the Twin Valley Community Local School District is to provide a safe

learning environment where all children are challenged to achieve their maximum

potential based on individual needs and abilities, utilizing a team effort among

parents, educators, staff and community.”

F. Adoption of Agenda

Recommend that the April 25, 2011 Regular Board Meeting Agenda be approved.

Motion: _____________ Second: _____________ Roll Call: _____________

II. SPECIAL RECOGNITION

To Mr. Jacob Hickey, Director, the Cast, and the Support Staff for the play, Disney’s

Aladdin Jr., THANK YOU!

III. APPROVAL OF MINUTES:

Recommend that the Minutes of March 28, 2011 Regular Board Meeting be approved.


IV. RECOGNITION OF PUBLIC – AGENDA ITEMS ONLY:

Public may address the Board: Visitors that wish to address the Board are requested to state their name, address, topic and

organization (if appropriate) and comply with the Board Policy pertaining to visitors.

All meetings of the Board and Board-appointed committees will be open to the public. In order for the Board to

fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes

of public participation will be permitted at each meeting. Each person addressing the Board shall state his/her name

and address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30

minutes is used. During that period, no person may speak twice until all who desire to speak have had the

opportunity to do so.



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V. ADMINISTRATIVE REPORTS

A. Mrs. Kathy Poor – Food Service Director

B. Mr. Scott Cottingim – High School Principal

C. Dr. Eva Howard – Middle School Principal

D. Ms. Patti Holly – Elementary School Principal

E. Dr. Marvin Horton – Director of Special Education/Psychologist

F. Mr. Lee Myers – Maintenance/Transportation Supervisor

G. Mr. Derrick Myers – Technology Coordinator

VI. BOARD MEMBER COMMENTS

VII. DISCUSSION/INFORMATION ITEMS

2010 Ohio’s Bureau of Workers’ Compensation Achievement Award

VIII. BOARD MEMBER REPORTS

A. MR. MAGGARD, LEGISLATIVE LIAISON

B. MR. GLANDER, STUDENT ACHIEVEMENT LIAISON

C. MR. COOPER, DISTRICT ATHLETIC COUNCIL LIAISON

ADOPTION OF CONSENT CALENDAR – FINANCIAL

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that items A

through C be adopted by one single motion unless a member of the Board or the Superintendent requests that any

such item be removed from the “Consent Calendar” and voted on separately.




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IX. TREASURER’S REPORT

A. FINANCIAL REPORTS

Recommend that the Financial Reports be approved as submitted.


B. PAYMENT OF BILLS

Recommend that the payment of bills be approved.


C. APPROPRIATION MODIFICATIONS


ADOPTION OF CONSENT CALENDAR – OLD BUSINESS Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that items A

and B are adopted by one single motion unless a member of the Board or the Superintendent requests that any such

item be removed from the “Consent Calendar” and voted on separately.


X. OLD BUSINESS: A. PROPOSED REVISION OF BOARD POLICY GCB-2 Recommend that the first and second readings of the re-adoption of Policy GCB-2,

Certified Staff Contracts and Compensation Plans (Administrators) be waived and that the third reading be approved and the policy with noted revisions (bolded) be adopted (Exhibit A).




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B. PROPOSED REVISION OF BOARD POLICY BCCC

Recommend that the first and second readings of the re-adoption of Policy BCCC,

Treasurer’s Contract be waived and that the third reading be approved and the policy

with noted revisions (bolded) be adopted (Exhibit B).


ADOPTION OF CONSENT CALENDAR – NEW BUSINESS Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that items A

through E are adopted by one single motion unless a member of the Board or the Superintendent requests that any

such item be removed from the “Consent Calendar” and voted on separately.

Motion: _____________ Second: _____________ Roll Call: _____________ XI. NEW BUSINESS:

A. TVS HIGH SCHOOL FFA TRIP

Recommend that the Twin Valley South High School Future Farmers of America

(FFA) officers and Ag Ed Instructor/FFA Advisor be approved to attend the FFA

State Convention in Columbus, Ohio on May 5-6, 2011.


B. AMENDMENT TO THE 2011-2012 SCHOOL CALENDAR

Recommend that the following amendments to the Twin Valley District 2011-2012

School Calendar be approved for professional development:

September 19, 2011, Waiver Day November 14, 2011, 2-Hour Early Release

October 11, 2011, Waiver Day December 5, 2011, 2-Hour Early Release

January 9, 2012, Waiver Day February 27, 2012, 2-Hour Early Release

April 16, 2012, 2-Hour Early Release




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C. HALF-DAY, EVERYDAY KINDERGARTEN

With regard to mandate in H.B. 1 that all school districts eventually must offer all-day

kindergarten, Substitute H.B. 30 removes the mandate and provides the option for

districts to establish a preferred kindergarten program; therefore it is recommended

that the Twin Valley School District will retain the half-day, everyday kindergarten

program.


D. CALAMITY DAYS WAIVED

Recommend Board approval of the following calamity days for submission to the

Ohio Department of Education for approval to waive five days*.

December 13, 2010 – Snow* February 2, 2011 – Ice

December 16, 2010 – Snow* February 3, 2011 – Ice

January 11, 2011 – Snow* February 4, 2011 – Ice

January 21, 2011 – Snow* February 25, 2011 – Snow, Ice

February 1, 2011 – Ice* March 21, 2011 – Building Damage

March 22, 2011 – Building Damage


E. MAKE-UP DAYS

Recommend Board approval of the following days to be used for making-up school

days in excess of waived calamity days for submission to Ohio Department of

Education for approval.

February 2, 2011 – Ice: Make-up Day – February 21, 2011

February 3, 2011 – Ice: Make-up Day – April 25, 2011

February 4, 2011 – Ice: Make-up Day – May 27, 2011

February 25, 2011 – Snow, Ice: Make-up Day – May 31, 2011

March 21, 2011 – Building Damage: Make-up Day – June 1, 2011

March 22, 2011 – Building Damage: Make-up Day – June 2, 2011



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ADOPTION OF CONSENT CALENDAR - PERSONNEL Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that

Employment – Certified item A through Employment – Classified item B are adopted by one single motion

unless a member of the Board or the Superintendent requests that any such item be removed from the “Consent

Calendar” and voted on separately.


Employments – All employment is contingent upon the named person meeting all Federal,

State of Ohio, Preble County Educational Service Center, and Twin Valley Community Local

School District employment requirements for that position.

Employment – Certified

A. SUBSTITUTE TEACHER LIST

Recommend that the April, 2011 Substitute Teacher List as provided by the Preble

County Educational Service Center be approved.


B. NON-RENEWAL OF SUPPLEMENTAL CONTRACTS

Recommend the non-renewal of the following individuals’ contracts for the

respectively listed positions.


Dustin Bassler Baseball - Varsity Tony Augspurger Athletic Director Matt Griggs Baseball - Reserve Richie Faber Cross Country - MIddle Sch. Tony Augspurger Basketball, Boys - Varsity Will Webb Golf - Varsity Andy Keating Basketball, Boys - Reserve Tony Augspurger Yearbook - High School John Warrick Basketball, Boys - Freshman Tammy Jackson Cheerleaders - Varsity Will Webb Basketball, Boys - 8th Grade Zach Shafer Cheerleaders - Reserve Brandon Moore Basketball, Boys - 7th Grade Erin Develbiss Cheerleaders - Middle School Richie Faber HS Cross Country, Co-Ed Robin Judd Class Advisor - Senior Class Jason Schondelmyer Football - Varsity Tony Augspurger Class Advisor - Senior Class Adam Albright Football - Reserve Catherine Ackerman Class Advisor - Junior Class David Maddox Football - Reserve Stephanie Cotterman Class Advisor - Junior Class Brian Sprada Football - Reserve Sheryl Byrd Class Advisor – Soph. Class James Miracle Football - Middle School Sue Combs Class Advisor – Fresh. Class Chris McClellen Football - Middle School Diane Hartwig Class Advisor - 8th Grade Andrew Huddleston Football - Middle School Alice Dinicola Language Club Jason Schondelmyer Football, Summer Kris Baker Music - Band - Grades 5 - 12 Brian Sprada Football, Summer Kris Baker Chorus - High School Curtis Moore Football, Summer Annette Jacobs Flag Corps - High School David Maddox Football, Summer Jacob Hickey National Honor Society Adam Albright Football, Summer Tony Augspurger Newspaper - High School Jacob Mabry Soccer, Boys - Varsity Lindsey Weldy Newspaper - Middle School



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Chad Newport Soccer, Boys - Reserve Jacob Hickey Play Production / Play Mike Fahrenholz Track, Boys - Varsity Margaret Krauss Middle School Power of Pen Richie Faber Track, Boys - Reserve Darcy Robinson Quiz Team - High School Pat Davis Track, Boys - Middle School Susan Combs S.A.D.D. Advisor Mike Fahrenholz Indoor Track Catherine Ackerman Science Club Jim Jewett Wrestling Catherine Ackerman Science Fair Coord. – H.S. Chris McClellan Wrestling - Reserve Catherine Ackerman Science Fair Coord. – M.S. Glen Mabry Basketball, Girls - Varsity Catherine Ackerman Science Olympiad – H.S. Connie Wells Basketball, Girls - Reserve Catherine Ackerman Science Olympiad – M.S. Jacob Mabry Basketball, Girls - 8th Grade David Slamer Student Council - High School Chris Tilton Basketball, Girls - 7th Grade Diane Hartwig Student Council – M.S. Stacey Wentzell Soccer, Girls - Varsity Robin Judd Talent Show - High School Jorge Brunett Soccer, Girls - Reserve Stephanie Cotterman Ticket Manager - High School Darcy Robinson Softball - Varsity Linda Nuse Ticket Manager - High School Ralph Lunsford Softball - Reserve Tom Vorhis Ticket Manager – M.S. Glen Mabry Track, Girls - Varsity Nancy Briley Track, Girls - Assistant Chris McClellan Track, Girls - Middle School Leslie Roberts Volleyball - Varsity Leslie Roberts Volleyball - Co-Reserve Danyel Lipps Volleyball - Co-Reserve Jandee Mowell Volleyball - 8th Grade Rae Ann Crews Volleyball - 7th Grade

C. ONE (1) YEAR CONTRACTS

Recommend that the following individuals be employed for one-year teaching

contracts for the 2011-2012 school year.

Amy Burns, Lisa Childs


D. TWO (2) YEAR CONTRACTS

Recommend that the following individuals be employed for two-year teaching

contracts beginning with the 2011-2012 school year.

Amy Dils, Melissa Rieger




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E. THREE (3) YEAR CONTRACTS

Recommend that the following individuals be employed for three-year teaching


Jessica Bayless, Jane Cottingim, Jeannine Cromwell, Andrew Huddleston,

Annette Jacobs, Kathleen Klaber, Chris McClellan, Jane Osborn,

Jason Schondelmyer, Brian Sprada, Amanda Beneke, Brandy Woodrey,

Elizabeth Woodrum


F. CONTINUING CONTRACTS

Recommend that the following individuals be employed for continuing teaching


Teresa Bowling, Lindsey Gregg, Nathan Hamblin, Marissa Jackson,

Margaret Krauss, James Miracle


G. INTERIM SUPERINTENDENT

Recommend that Clinton Moore, Ed.D., be employed as Interim Superintendent for

one-year contract (2011-2012 school year), beginning August 2, 2011.


Employment – Classified

A. TWO (2) YEAR CONTRACTS

Recommend that the following individuals be employed for two-year contracts for the

respectively listed positions, beginning with the 2011-2012 school year.

Sandra Chapman – Educational Aide*, Dean Fudge – Bus Driver, Renee Hansford –

Educational Aide, Michelle Hickey – Food Service, Amy Pemberton – Educational

Aide*, RaeAnne Wiegand – Bus Driver.


*Per ORC 3319.08.1, the individuals above are concluding the first year (2010-2011

school year) of a two-year contract.



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B. CONTINUING CONTRACT

Recommend that the following individuals be employed for continuing contracts for

the respectively listed positions, beginning with the 2011-2012 school year.

Peggy Burke – Food Service, Donald Strebig – Bus Driver, Laura Wogoman –

Educational Aide.


XII. RECOGNITION OF PUBLIC – PUBLIC COMMENTS

XIII. EXECUTIVE SESSION

Recommend that the Board enter Executive Session to consider the employment and

compensation of public employees (ORC 121.22 (G)(1)).

Motion: _____________ Second: _____________ Vote: _____________

Cooper ____ Glander ____ Maggard ____ Tapalman ____ Beneke ____

Time In: _________ P.M. Time Out: _________ P.M.

XIV. ADJOURNMENT

Recommend that the meeting be adjourned.

Motion: _____________ Second: _____________ Vote: _____________

Next Regular Meeting: Monday, May 23, 2011 at 7:30 PM in the Media Center

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Administrative Reports

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Twin Valley South High School 100 Education Drive, West Alexandria, Ohio 45381

(937) 839-4693 • Fax (937) 839-4898 • www.tvs.k12.oh.us

Mr. Scott Cottingim Mrs. Robin McIntire Mrs. Susan Combs

Principal Secretary Guidance Counselor

School Board Report 4/20/11

Spring Break is over and end of the school year will be here before we know it. The Seniors

have started their count down to graduation. It’s not too late to sign up for the blood drive which

will be Wednesday April 27 in the high school gym.

Student Information High School enrollment as of 4/20/11

HS 9-12 255

CTC 11-12 41

Total 296

High School Attendance

Student- August 96% Staff- August 98%

September 96% September 94%

October 93 % October 97%

November 93% November 94%

December 94% December 96%

January 93% January 98%

February 93% February 98%

March 95% March 97%

Athletics Upcoming Events Varsity Baseball 3-6 April 25 HS Band Concert 7:30

JV Baseball 1-2 April 27 Blood Drive 7:00-11:00 am

Softball 7-3 April 28 Job Shadow Day

Track @ Dean Stoltz Invite April 23 April 28 Rotary Honor Scholars Banquet

April 29 Safe Driving Assembly 10:30 am

April 30 Prom 6:30-11:30

April 30 Saturday School

May 3 Senior Citizen Banquet

May 10 Academic Awards Banquet 6:00

May 31 Graduation 7:30

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Twin Valley South Middle School 100 Education Drive, West Alexandria, Ohio 45381

(937) 839-4165 • Fax (937) 839-4898 • www.tvs.k12.oh.us

Dr. Eva E. Howard, Principal

TVS Middle School

April 2011 Board Report

Staff and Student Attendance Rates

1. Middle School students participated in the Solo and Ensemble Contest on Saturday the

16th

bringing back several superior ratings. These students will be honored at our next

Panther Stars or Eighth grade promotion ceremony.

2. Everything is on track for the Ohio Achievement Tests coming up during the weeks of

April 25th

through May 6th

.

3. Our upcoming job shadow day is set for the 28th

as we are participating on the same day

as the High School.

4. Sixth Graders will be attending Earth Day activities on May 5th

at Pleasant Vineyard.

Students are currently working on their t-shirt submissions. A TVS middle school student

has won this contest several times in the past few years.

Respectfully Submitted,

Eva E. Howard, PhD

Month Staff

Attendance

Student

Attendance

Enrollment

August 100 97 239

Sept 96 96 237

Oct 96 93 236

Nov 95 95 238

Dec 89 95 237

Jan 94 96 236

Feb 94 90 238

Mar 95 94 239

April

May

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Twin Valley South Elementary School Traditional Values...Terrific Kids

Principal Secretary Guidance Counselor

Patti Holly Linda Vorhis Beth Wilmoth

Board Report For: April

By Patti Holly

Information • Elementary enrollment: 393 students

• Student Attendance: 95%

• Teacher Attendance: 96%

Curriculum/Classrooms • It was the decision of the BLT to subdivide the literacy committee into manageable teams.

Teachers were asked to volunteer for teams with a BLT member facilitating. All committees

have met and the information gathered will be discussed at the BLT meeting in May.

o Comprehension

o Spelling/Phonetics k-3

o Spelling/Vocabulary 3-5

o Writing

• The PTO generously donated the money to purchase four Smartboards for the fourth grade

classrooms. They also agreed to purchase four LCD projectors to be used in the third grade.

• Mrs. Beneke has submitted a Student Achievement Fair Application for the OSBA Capital

Conference. I will inform the board when and if we get chosen to present.

• The second and third graders did a fantastic job singing, dancing, and acting at their music

programs. The first and fourth grade had to be rescheduled due to the weather. Miss Jacobs did a

fabulous job preparing the students.

• OAA Schedule

o April 27th Reading

o May 3rd

Math

o May 5th Science

Upcoming Events: May-11-13 Camp Kern 5

th grade

May 16 Teacher Appreciation Week

May 19 Third Grade Parent Night

May 23 PTO Dance

May 24 Jump Up Day

May 25 Field Day

"I slept and dreamt that life was joy. I awoke and saw that life was service. I acted and behold,

service was joy." - Rabindranath Tagore

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Twin Valley South Schools

Marvin Horton, PhD - Special Education Supervisor/School Psychologist

AIMSweb Presentation

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Twin Valley Community Local School District

Maintenance & Transportation Monthly Report By: Lee V. Myers III

April 25, 2011

Building/Grounds:

1) Waibel Energy is trying to diagnose yet another electrical fire issue as I had discovered that our

facility HVAC computer controls had lost communications with the NAE server. After receiving

a very expensive quote for an upgrade to our facilities Metasys (HVAC Controls) System from

Waibel Energy I began an immediate search for an alternate source for repairs/pricing. Drawing

from my past contacts with Johnson Controls (John Brammer) out of Cincinnati and several hours

of his laptop diagnosis one evening last week we were able to determine that our current system

could be repaired for a fraction of the previous quote. The NAE was removed and shipped to

Louisville for repairs then returned to service on Wednesday (20th).

2) Spring Break allowed us the time to perform the following facility maintenance items: 1) Mount a

new whiteboard in Mr. Moore’s classroom, 2) Re-mount the sink in the HS boys locker room, 3)

Install new HVAC filters in all 8 air handlers, 4) Clean & re-organize the Boiler Room to

conform to boiler inspectors requests, 5) Sweep/clean the Electrical Gear room from past smoke

damages, 6) Hang new “Excellent” banners in EL Commons, 7) Re-mount marble window sill in

HS Commons, 8) Replace water-damaged ceiling tiles throughout the complex, 9) Install new

Elementary parking (4) signs and (1) demo a new floor wax and application process in the MS.

3) Two new handicap signs and posts were installed in the Activities Parking Lot (NE Corner) for

public attendees at our home baseball and softball games.

4) A large “Excellent” banner was hung recently outside above the Activities Entrance doors for

everyone to view and appreciate.

Transportation:_______________________________________________________________________

1) Bus #6 was diagnosed at Long’s with one cylinder (#5) piston ring broken recently and

fortunately no damage to the cylinder wall had occurred. The head was tested and returned to

Long’s before the installation of new rings, pistons and thrust bearings. The bus was returned to

the CTC route on April 15th.

2) The installation of the repeater system approved last November was completed on April 18th. All

portable and hand-held radios were converted as well to the new narrow band frequencies for

better bus-to-bus and base-to-bus communications.

3) Bus #1 was diagnosed with minor electrical lighting issues and a new headlamp switch was

ordered to attempt to correct the problem.

March 19 th thru April 20th, 2011 Transportation Expenses

Inside Bus Repair Parts = $1,874.46 Inside Bus Repair Labor = $334.08 Outside Repair Parts = $2,407.50 Outside Repair Labor = $2,159.43 March Fuel Usage = 2090.2 Gallons March Fuel Expenses = $ 8,394.37 April Fuel Purchases = 1530 Gallons April Fuel Purchases = $5,728.32

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Technology Board Report

Derrick Myers, Technology Manager

Twin Valley Community Schools

April, 2011

1. Maintained e-mail server. We continue to increase the overall size of mailboxes. From time to

time I follow up with the large accounts to delete unneeded messages. Using Google Apps for

Education for email would greatly reduce the maintenance involved while provided new document

sharing features all for FREE. I have been researching a summer switch to Google for email and

will update staff on plans closer to the end of year. Mr. Erslan also has been kept in the loop and

suggests discussion with the admin team regarding timing.

2. Met with Woodhull sales representative and Treasurer. They discussed adding what few printers

we have to the copier contract. In the end we feel more cost savings would be had if the district

printed less. I submitted a detailed print log to Mrs. Tait and went over it with her.

3. Spoke to HarborLink out of Dayton about options for building wide wifi access. More and more

mobile devices are making their way into school that need wireless access. I have started

proactively planning for such a network. Budget limitations are obviously of primary concern and

plans are strictly exploratory at this point.

4. Ordered 4 Smartboards and 1 Projector for 4th grade classrooms. The purchases are funded and

approved by the Elementary PTO.

5. Auditorium sound system is losing output intermittently after about 30 minutes of use. I suspect

the equalizer is going bad. I have been seeking per hour prices from several vendors to evaluate

and repair/replace faulty equipment.

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Exhibits

Exhibit A

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File: GCB-2

CERTIFIED STAFF CONTRACTS AND COMPENSATION PLANS

(Administrators)

Fair compensation plans are necessary in order to attract and hold highly qualified administrators

to provide and manage a quality educational program.

The Board may establish a salary schedule for its administrators, with the exception that the

salary of the Superintendent is usually determined by the employee contract. Notice of annual

salary is given to each administrator by July 1.

All administrators covered by this policy shall be issued written limited contracts. The

contracts specify the administrative position and duties, the salary and other compensation to be

paid for performance of such duties, the number of days to be worked, the number of days of

vacation leave and any paid holidays in the contractual year, if applicable. The other compensation and fringe benefits of all certificated administrators shall be covered in this policy, with the exception of the salaries and fringe benefits of the Superintendent and the Treasurer, which shall be set by the Board of Education.

• Assault Leave: Should an assault occur on an administrator out of and in the course of employment, including co-curricular activities, which results in the administrator or supervisor being totally disabled from performing duties for which the individual is employed, the Board will grant up to thirty (30) days assault leave to the administrator not deductible from sick leave.

• Sick Leave: Administrators covered by this policy shall be granted sick leave at the rate of one and one-quarter days per month, fifteen days maximum per year. Unused sick leave shall accumulate up to a total of not more that 275 days.

• Personal Leave and Other Benefits: Administrators covered by this policy shall be entitled to three (3) personal leave days per year, mileage and travel reimbursement, and payment of dues to one (1) state and one (1) national professional association. Personal leave is non-cumulative. The Board shall also pay the administrator’s 10% portion of the retirement contribution, known as “pick up”.

• Severance: The Board shall pay an administrator who elects to retire the amount of thirty-five per cent (35%) the value of accrued but unused sick leave credit up to a maximum of 96.25 days of severance pay, provided the administrator retires when eligible for retirement under STRS rules, but no later than the first year of eligibility with 30 years of service. If retirement occurs thereafter, the Board shall pay the employee for twenty-five per cent (25%) the value of accrued but unused sick leave credit up to a maximum of 68.75 days of severance pay. For the administrator that has met the service credit requirement for the first time by June 30 of the retiring year and gives written notice to the Superintendent on or before March 15 of the retiring year, an additional retirement incentive of $6,000 shall be paid.

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Exhibit A

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File: GCB-2

• Life Insurance: All employees covered by this policy are covered by a group term life insurance benefit package equal to the employee’s current salary.

• Health and Dental Insurance: All employees covered by this policy who subscribe to the district’s health insurance program shall receive full payment of premiums, not to exceed the CORE Plan, and full payment of the dental insurance program premium. Pertaining to newly hired employees covered by this policy beyond the date of April 25, 2011, the Board will define their health and dental premiums.

• Tuition Reimbursement: The administrator shall be entitled to tuition reimbursement at 50% of the cost at an accredited college or university. The Treasurer shall submit a tuition reimbursement request to the Board for approval listing the course, term, cost, and relationship to assignment. Upon completion of the coursework, the Administrator shall turn in the approved copy of the request, a paid tuition receipt, and a copy of the an official grade sheet or transcript showing the at grade of C or better (P in a pass/fail course) has been received in the course. All documentation required at completion of the course, shall be submitted by September 15th to receive reimbursement. In the event all documentation is not received by September 15th, tuition reimbursement will be held until the next year. To receive reimbursement, the administrator must be employed by the District at the time of reimbursement.

The term of the administrator’s contract will not exceed three years, except that an individual

who has been employed as an administrator for three years or more shall be entitled to receive a

contract of not fewer than two nor more than five years. The Superintendent may recommend

employment of an individual who has served as an administrator in the District for three years or

more under a one-year administrative contract once during such individual’s administrative

career in the District.

An administrator who has earned teacher tenure in the District retains such status while serving

as administrator. Any administrator who previously obtained teacher tenure in another district

achieves teacher tenure in the District after re-employment with two or more years’ experience

as an administrator in the District.

The Superintendent’s recommendation is considered in all contract renewals. All administrators

are evaluated annually. In the year an administrator’s contract does not expire, the evaluation is

completed by July 31 and a copy is given to the administrator. In the year an administrator’s

contract does expire, two evaluations are completed: one preliminary and one final. The

preliminary evaluation is conducted at least 60 days prior to March 31 and prior to any Board

action on the employee’s contract.

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Exhibit A

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File: GCB-2

The final evaluation includes the Superintendent’s intended recommendation for the contract of

the employee. A written copy of the final evaluation must be provided to the employee at least

five days prior to the Board’s action to renew or nonrenew the employee’s contract. If the Board

fails to take action on the expiring contract, then the administrator is renewed. If the

administrator has been in the District for two years or less, he/she will receive a one-year

contract. If the administrator has been in the District three years or more, he/she will receive a

two-year contract.

Before March 31, any administrator whose contract expires at the end of the school year is

notified by the Board of the date on which the contract expires and of the individual’s right to

request a meeting with the Board in executive session to discuss the reasons for considering

renewal or nonrenewal of his/her contract. Also prior to March 31 of the year in which the

contract of employment expires, any administrator whom the Board intends to nonrenew

receives written notification of the Board’s intent not to re-employ.

The Board may request an alternative administrative license valid for employing a

superintendent or any other administrator, consistent with State law.

[Adoption date: August 11, 1986]

[Re-adoption date: May 16, 1994]

[Re-adoption date: November 17, 2008]

[Re-adoption date: ]

LEGAL REFS.: ORC 3319.01; 3319.02; 3319.11; 3319.12; 3319.225; 3319.27

4117.01

OAC 3301-24-11; 3301-24-12

CROSS REFS.: GCBB, Certified Staff Supplemental Contracts

GCBC, Certified Staff Fringe Benefits

GCBD, Certified Staff Leaves and Absences

GCBE, Certified Staff Vacations and Holidays

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Exhibit B

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File: BCCC

TREASURER’S CONTRACT

The appointment of the Treasurer is secured through a written agreement stating the terms of the

contract. The contract meets all state requirements and protects the rights of both the Board and

the Treasurer.

The Treasurer is appointed for a term not to exceed five years. The initial contract can be for not

less than one year or more than five years. The term commences on August 1 and continues

through July 31 of the year in which the contract expires.

Salary and benefits are determined by the Board at the time of the appointment and are reviewed

by the Board each year. The Board shall provide the Treasurer with all benefits consistent with those provided to other administrators of the District, in accordance with Board policy, with the exception of life insurance, and health and dental insurance. Pertaining to the Treasurer’s life insurance, and health and dental insurance, the Board will define benefits and premiums. The Treasurer’s salary may be increased or decreased during his/her

term of office. However, any decrease must be a part of “a uniform plan” affecting salaries of all

District employees.

The termination procedures that currently apply to teachers and other administrators, requiring a

due process hearing, now apply to the Treasurer.

If the Board intends to nonrenew the Treasurer’s contract, notice in writing of the intended

nonrenewal must be given to the Treasurer on or before March 1 of the year in which the

contract expires.

The Board may permit an individual who does not hold a valid treasurer’s license to serve as

District Treasurer as long as the individual meets the qualifications for licensure and has applied

for a license but has not yet received the State Board of Education’s decision.

Nothing in this policy shall prevent the Board from making the final determination regarding the

renewal or nonrenewal of the Treasurer’s contract.

[Adoption date: January 22, 2007]

[Re-adoption date: November 17, 2008]

[Re-adoption date: ]

LEGAL REFS.: ORC 3301.074

3313.22 et seq.; 3313.31

3319.01; 3319.04

CROSS REFS.: BCC, Qualifications and Duties of the Treasurer

BCCA, Incapacity of the Treasurer

BCCB, Evaluation of the Treasurer (Also AFBA)

BCCD, Board-Treasurer Relationship

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION … 04-25-11.pdf · 2010 ohio’s bureau of...

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