TVPS 2008 Annual reportPatricia Dervan (co-opted) 26th July 2007 Christine Roberts (co-opted) 26th...

annualreport 2007/8 THAMES VALLEY POSITIVE SUPPORT

Registered Charity No. 1022369

THAMES VALLEY POSITIVE SUPPORT

Objects The relief of sickness of persons who suffer from the Human Immunodeficiency Virus (HIV), or who are diagnosed HIV-positive or who suffer from Acquired Immune Deficiency Syndrome (AIDS), and any apparently related, similar or consequent disease or condition within the Royal County of Berkshire. By in particular the giving of general advice, information and assistance to those who are HIV-positive, and to people with AIDS and any apparently related, similar or consequent disease or condition, their families and friends, and to any other person concerned about AIDS in the area. The alleviation of physical, mental or financial deprivation caused by and the seeking to minimise the spread of HIV/AIDS and any apparently related, similar or consequent disease or condition. The education of the public in the needs of people with AIDS, and in the better understanding of AIDS, and any apparently related, similar or consequent disease or condition, and the needs of those who are HIV-positive.

Governing Document

Constitution adopted 13th May 1993, as amended on 26th July 1995, as amended 25th February 2003.The constitution was also later changed in July 2007.

Annual Report & Accounts 2007/8

1st April 2007 – 31st March 2008

Trustees: Appointment: (positions currently held) Robert Hodgkins 7th March 2000 Resigned 26th July 2007 Bill Sloan 4th April 2000 Resigned 26th July 2007 John von Benecke (Treasurer) 26th July 2007 Resigned 24th January 2008 Marie Cameron (Buddy Co-ordinator) 20th October 2002 David Solly (General Secretary) 20th October 2002 Val Lyness (Chair) 23rd July 2003 Shadreck Mandaza 23rd July 2003 Sean Wheeler (Vice-Chair) 23rd July 2003 David von Sprati 26th July 2007 Susan Friend 26th July 2007 Sarah Cunningham 26th July 2007 Patricia Dervan (co-opted) 26th July 2007 Christine Roberts (co-opted) 26th July 2007

TVPS is a Registered Charity: Charity No. 1104947

Draft Annual Report & Accounts 1st Apr 2007 – 31st Mar 2008

Thames Valley Positive Support P.O. Box 1433 Slough SL1 6YG

A MODEL OF EXCELLENCE

Burnham Office: 01628 603400 Reading Office: 0118 9503375 Fax: 01628 669797 Email: [email protected] Website: www.tvps.org.uk

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Bankers: Co-operative Bank plc. P. O. Box 101 1 Balloon Street Manchester M60 4EP

Auditors: Edwin Smith 32 Queens Road Reading, Berkshire RG1 4AU

Book-keeper: Christine Mannering

• To reduce social isolation experienced by those living with HIV due to the associated stigma.

• To provide a safe, confidential and empathetic environment.

• To reduce emotional and mental hardship experienced by those living with HIV.

• To enable people with HIV to make informed choices about their lives.

• To raise awareness about HIV related issues within the community.

• Providing a telephone help line open 5 days a week.

• Providing information on welfare rights, benefits, immigration and advocating accordingly.

• Raising awareness of issues related to being HIV‐positive within the local community, challenging inequality and discrimination.

• Providing a web based information resource on services available.

• Providing training opportunities for service users, volunteers and statutory/voluntary agency professionals.

• Providing cost‐effective retreat and peer support opportunities in a safe and confidential environment.

• Providing training opportunities for statutory/voluntary agency professionals.

• Providing counselling and complementary therapies.

• Providing day and evening drop‐ins facilities at our established centres.

OUR AIMS & OBJECTIVES

WE AIM TO DO THIS BY

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thamesvalleypositivesupport

TVPS looking towards an exciting future What a year! At the end of April I left to go on maternity leave leaving the running of TVPS in the hands of Vicky Goodall who stepped in as acting General Manager. We recruited a new member of staff, Deena Jokhia (Burnham Support Centre Administrator), to run the Slough based Burnham Support Centre drop‐in just before I went away. Vicky’s remit was to ensure that both Burnham and Reading Support Centre drop‐ins ran smoothly and to keep the charity ticking over. Being new to the role and also fairly new to the charity it would have been unfair to expect any major projects to be started, however this did not stop Vicky completing several new initiatives with Deena’s able assistance. These included the redecoration of the Burnham Support Centre, awareness raising in schools in Reading, building links with The Foundation drug support agency in Reading and organising several trips for our members. Our funding was in place before I left so we knew we were financially secure for the year, the number of new referrals has remained steady over the year and we finished the year within budget. We were able to spend some of our reserves on some much needed redecoration at both centres and were able to upgrade our computer systems and install a new, more reliable server. Over the year our client base increased with a noticeable increase in the number of new mothers in Reading, although it is rare for mothers to pass the virus onto their unborn child it is still an anxious time waiting for the results of blood tests and many of our mothers find themselves weighed down with the stress of the situation and the potential guilt. In Slough we have continued to support a variety of people but towards the end of the financial year we saw the number of referrals from young heterosexual women increase. This generation missed out on the advertising campaign in the 80s and therefore don’t remember the tombstone adverts that many people can recall when talking about HIV awareness. Our job supporting them is made more difficult by the fact that they have no understanding of the virus and some have the belief that it can be cured. When I returned in February I knew we would have our work cut out for the year ahead. There are no indications that the number of referrals is going to slow down and the lack of awareness around the virus means that many people are taking risks without realising. The government has put money into sexual health but sadly the focus is on reducing the number of teenage pregnancies, an important goal but surely reducing the number of people contracting a lifelong chronic virus is just as important? In summary we have had a steady year, we would not have been able to cope so ably without the help of our loyal volunteers and I thank them for being so supportive. 2008 is already shaping up to be an exciting year with lots of new projects in the pipeline. Sarah Macadam Director


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SARAH MACADAM DIRECTOR

TVPS a continuing success At the time of the Thames Valley Positive Support’s Annual General Meeting held in July 2007, concern was raised that the AIDS Support Grant (ASG), which provides government funding to local borough councils and primary care trusts, was not certain to continue. The greater part of TVPS funding comes from county and town councils that in turn rely on ASG funding from the government. The government have now committed to ASG funding up to 2010. However, despite an alarming increase in the spread of HIV over the past few years (the last year has brought over 100 new referrals to TVPS), government funding for HIV support continues to decrease and we need to do more to raise awareness and lobby those in decision‐making positions. During the past 2 years, several properties in the same row as the TVPS Burnham Support Centre have been demolished and replaced with new apartment blocks. This promoted the TVPS trustees to keep sufficient funds in reserve accounts as a precaution, should we need to find new premises in the Slough area at short notice. TVPS has kept in regular contact with Slough Council over the past 12 months and has been reassured that the Burnham Support Centre is not currently under threat. Thus the trustees were able to relax the upper limit on reserves in 2007, in order to re‐decorate both the Burnham and Reading Support Centres and to complete a number of much‐needed repairs. However, the Trustees remain alert to the potential that the Burnham Support Centre may cease to exist if the builders continue to re‐develop the surrounding area. Increased client services in 2007‐2008 included investment in upgrading the members’ computers and broadband connections, and IT training for members is planned for the coming year, in part sponsored by a local pharmaceutical company. The TVPS website has been updated by an external vendor, and it is planned that management of the website will be brought in‐house in 2009. There were a number of events in 2007‐2008, including a Christmas Party, Christmas lunch at the Burnham Support Centre, a childrens’ Christmas party at Reading, retreat weekends in Cornwall and Brighton, and a family day in Chessington. Events planned for the summer of 2008 include a family outing to Legoland in August and a visit to London (open top bus tour, Thames river cruise, London Eye) in September. Events and new services taking place at the TVPS Support Centres include a new peer support group (currently taking place at the Burnham Support Centre and to be rolled out in Reading in 2008‐2009), evening drop‐in events, and art therapy. In addition, the appointment of a new Regional Manager and an Outreach Worker in Reading has already increased the support that TVPS can offer both within and outside the Reading Support Centre. There is an immediate need to identify larger premises in Reading, to facilitate care and supervision of the children that visit the centre, while also catering for the needs of the adult members. TVPS has also undertaken visits to HIV‐positive inmates in prisons, including Reading and Broadmoor. The Garden Clinic in Slough has invited TVPS to consider offering tailored services for teenagers and young people affected by HIV and this will be set up in 2008‐2009. There is a growing demand for more support for young people who often have no parental support and who are coming to terms with all that the teenage years throw at them as well as the additional burden of living with HIV. The Reading GUM clinic has also asked that TVPS provides support for new mothers and newborn babies, and a grant for free baby milk at the Reading Support Centre has been secured. Val Lyness Chair


VALERIE LYNESS CHAIR

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Thames Valley Positive Support (TVPS)TVPS supports HIV‐positive people and their family, partners and carers living in the Thames Valley area. There is still a continued need for an improved HIV support service in the Thames Valley area, and it is the Thames Valley Positive Support’s intention to work in partnership with all the current stakeholders and service providers within the statutory and voluntary sector by working in partnership and establishing improved sexual health and social care facilities through the region for those living with HIV. TVPS recognise that substantial savings can be made in the future, regarding bringing together stakeholders and agencies under one roof to establish a ‘Centre of Excellence’ to provide clinical, social support and education regarding sexual health and the need to promote the increasing need to recognize HIV and its impact on society.

Achievements and performance Respite weekend to Cornwall 18 members enjoyed a restful weekend at Epiphany House in Cornwall including a trip to the beach and complementary therapies at the House to help everyone relax. They also had the opportunity to meet several clients from the Cornwall based HIV support charity Kernow Positive Support (KPS) who also attended the weekend. Jamboree trip 12 of our younger members went to an activity centre in Reading and spent a day enjoying the indoor adventure playground. Chessington 17 members enjoyed a day at the adventure theme park, many braved the rides and log flume. Christmas parties Father Christmas made an appearance at the Reading Support Centre for our childrens party, all the children received a present and with face painting and lots of food they all had an enjoyable afternoon. Many of the presents were donated from local families for which we are very grateful. All adult members were invited to our Christmas party at the Grovesfield Hotel, 50 members enjoyed a sit down meal, disco and raffle. Valentines party A day of pampering was enjoyed by 20 members, complementary therapies, lunch and a chocolate fountain were enjoyed by all. Client feedback We are always looking for ways to improve our service and during the year we completed a telephone survey and then towards the end of the year sent out a questionnaire. The results from this will be used to shape our service for 2008/09.

OUR PROVISION OF SPECIAL ACTIVITIES


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Raising awareness Elvian school – one of our positive speakers gave two talks, one to the sixth form and one to 13 and 14 year olds on living with the virus. Churches Together – we were asked to speak at a meeting of church leaders from all faith denominations in Slough to dispel the myths surrounding HIV. Thames Valley University – students studying healthcare learnt from one of our positive speakers what its like to be HIV‐positive. East Berkshire teachers sexual health awareness day – we gave a talk to teachers from schools all over East Berkshire on ‘Living with HIV’. Volunteers We would not be able to provide so many services without the help of our volunteers, a big thank you to Tony, Jo, Trish, Paul, Rodney, Daphne, Ruth, Ivy, Mickey and Ron. Student placements Over the year we have been fortunate to have three social work students on placement with us, two third year students, one from Reading University and one from the Royal Holloway College, and one first year student from Bucks University. Complementary therapies We were able to offer a wide range of therapies at both drop‐in centres throughout the year. In total 384 therapies were given. Counselling 117 counselling sessions were offered over the year. Peer support meetings Regular peer support meetings now take place at our Burnham Support Centre drop‐in, these monthly events are open to everyone infected or affected by HIV and give people an opportunity to share experiences. Drop‐in services Our drop‐in service continues to be well attended at both centres. In the last year we have served up 960 meals at Burnham and 480 meals at Reading. Terry Tunnicliff Hardship Fund TVPS offers service users the opportunity to apply for hardship support funds if needed. The funds made available to individual service users is limited to £150 per annum, and each application must be authorised by two Trustees or a staff member and one Trustee (usually, The Terry Tunnicliff Hardship Fund Officer). 32 applications were received during the year.


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There is still a need for an improved HIV support service here within the Thames Valley, and it is the Thames Valley Positive Support’s intention to work in partnership with all the current stakeholders and service providers within the statutory and voluntary sector. Bringing together stakeholders and agencies under one roof to establish a ‘Centre of Excellence’ to provide clinical, social support and education regarding sexual health and the need to promote the increasing need to recognise HIV and its impact on society. It is therefore the intention of TVPS to negotiate and develop the Reading and Burnham Support Centres along with plans to set up a similar facility within Buckinghamshire and make available this facility for other agencies to provide a wide range of services and opportunities for all those requiring access to information, support and education regarding HIV.

• The need to centralise sexual health information and resources when clients accessing TVPS need to access the GUM facilities within the Thames Valley for clinical services and treatment. Also, to provide suitable and appropriate facilities within this area to provide training and education for the use of all stakeholders.

• The need to expand our facilities for onsite drop‐in, counselling and complementary therapies currently provided by TVPS.

TVPS will fill a service provision gap that allows those not currently accessing such services a safe, confidential and empathetic environment and will also enable peer support expansion for service users using TVPS regional facilities.

THE NEED FOR AN IMPROVEMENT OF A QUALITY OF SERVICE


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Confidential Referral Confidentiality is very important. Many people living with HIV are concerned about the discrimination, which may arise if other people are aware of their status. Anecdotal evidence suggests that some potential service users are often unwilling to be referred to social care as it is to a nameless person within a team who may have limited knowledge of HIV. Linked to this is some people’s unwillingness to disclose their diagnosis to the housing department, and hence may not have the most appropriate housing. There are also issues regarding the small and close communities within the Thames Valley area. Accommodation There are a number of issues for people living with HIV surrounding inappropriate accommodation, specifically confidentiality (which may lead to people being pushed out of their accommodation, if their landlord or room‐mates are prejudiced against HIV), the potential difficulties of storing Anti‐Retroviral Medication’s (ARV’s), both in terms of needing a fridge (as many ARV’s need to be kept cool) and in terms of confidentiality and being immuno‐compromised in shared accommodation. Although, some of these issues will be addressed here, they will be fully addressed in a ‘Housing and Community Care Policy’ that should be developed for the future to cover the Thames Valley area. Training, Education & Employment For people living with HIV who have been infected for a long‐time and had previously given‐up work, the availability of ARV’s means that they are now able to consider the longer‐term. However, their self‐confidence is often low and their work‐related skills may need updating or retraining. Support to improve confidence and self‐esteem, as well as opportunities for education or vocational training may therefore be needed. Work‐based mentoring may also be useful. Childcare For HIV‐positive mothers, childcare may be an important support need if they become ill, or if they need to attend health appointments or perhaps take advantage of opportunities for training or employment. Thames Valley Positive Support has, during 2007/8 given advice to a large number of clients who have dependant children and have supported them appropriately and accordingly. Leisure & Social Facilities People living with HIV have similar needs to the rest of the population in terms of leisure and social opportunities, but may lack the confidence to make the most of facilities available, often due to low self‐esteem or because of previously experiencing prejudice and discrimination. Many HIV‐positive service users and their families also seek the opportunity to socialize with others in the same situation, so that they can gain support from each other. External support can assist in both these areas, acting as the catalyst for people to increase their self‐confidence, or providing safe meeting place for HIV‐positive clients to mix. Government (financial) Support A substantial number of people living with HIV survive on limited income. Although employment is the appropriate direction for some people, others – either because of their physical inability to work, or perhaps because of the security offered by benefits – rely on the government welfare system. The wide range of benefits and allowances, and the accompanying forms, mean that many clients need support in order to effectively claim their entitlements. Particularly, regarding the proposed forthcoming changes to the Government’s welfare benefit system.


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Thames Valley Positive Support aims its service at people who are HIV‐positive and their carers, families and partners. Ordinarily these service users are registered patients within the Thames Valley. However, we would intend that any new designated facilities would be made available to all those infected and affected by HIV within the county, including those visiting the area needing support and advice, being referred to the services via NHS, social services and other agencies. In accordance with the Government's Aims it will be our policy to provide joined up thinking, working with health authorities and the local community to provide local solutions to national problems, with the input of the community in which we serve. Where the service will be provided The TVPS HIV Support Service will be provided from the Burnham and Reading Support Centres along with a regional community outreach initiative. The area that these facilities will cover These facilities will cover the Thames Valley area. Who the service will be provided for

• service users who are HIV‐positive living in the Thames Valley.

• those who are HIV‐positive visiting the area.

• carers, families, and partners who are living in the Thames Valley.

• to provide a quality sexual health information resource facility and venue, conference/training facilities, which can be accessed by all relevant bodies within the community.

• to engage in sexual health promotion throughout the county in partnership with the health authority and other voluntary agencies.

Many service users living within the Thames Valley will have been unable to get all the support and help that they need. These people may remain isolated both in terms of their geography and condition; it is this that forms the basis for the service that we wish to provide by developing onsite services and our current community outreach initiative.


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WHO OUR SERVICE IS PROVIDED FOR

• To increase the number of service users for the future as a percentage of the total number of

HIV‐positive people living in the Thames Valley and the UK regarding visitors to the county.

• To increase the number of hours each service user spends using the service that this facility provides.

• To increase the number of hours of the drop‐in facilities initially to service users throughout the area. Investigation into the expanding of this provision in the long‐term.

• To increase the number of service users accessing the services provided by TVPS.

• To increase the number of conference/training courses that we will provide, for the purpose of education and information about HIV awareness, prevention and living with the disease.

How this is evaluated Each service user will complete a comment and questionnaire about the services that we provide. This information will provide the basis for a report that will be distributed to our funders, stakeholders and sponsors. Each service user when accessing any of the services has to provide information about usage, times, purpose and outcomes for the individual. This will be used, as ongoing research into the service users needs and will provide the basis for a report that will be distributed to our funders, stakeholders, sponsors and is used as a basis for these statistics and this report. A service user focus representation will be established to feedback to TVPS on the details of service use and expectations. At all stages of these evaluations service users will have been the prime source of the information. Quality Standards TVPS is concerned that it should have the highest quality standards and to this end, we have the following procedures:

• All queries are answered within 24 hours and/or in a time frame negotiated. There will be a forum for service users to discuss their needs and wants.

• TVPS has comprehensive policies and guidelines.

• TVPS has a comprehensive confidentiality policy.

• TVPS operates a usage policy whereby every service user completes a small questionnaire when using the service. Including a yearly questionnaire for all service users

• There will be an ad‐hoc questionnaire sent to service users about the quality of service, this will be operated by an independent organisation outside of TVPS from time to time.

• TVPS’ performance will be continually monitored to ensure that services are constantly improving and meet the needs of the service users.

INTENDED OUTCOMES, EVALUATION & QUALITY STANDARDS

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A number of new services are being developed to launch in 2008/09, some are as a result of the client questionnaire we completed last year, some have been requested by our funders and some are trustee and staff led. They include:

• Evening drop‐in at both Burnham and Reading Support Centres.

• Additional drop‐in day at the Reading Support Centre.

• Moving to larger accommodation in the Reading area.

• Expanding our service to include support for teenagers.

• Providing baby milk to our mothers in Reading.

• Opening a drop‐in service in the High Wycombe area.

• Employing an Outreach Worker.

• Sourcing new areas of funding to provide stability.

• Building stronger links with the community in West Berkshire.

• Reading Support Centre to be staffed every day.

• Staff training to provide wider range of services/advocacy.


OUR FUTURE PLANS

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In our 23rd year Thames Valley Positive Support is committed to further improve its management and service to become a model of good practice within the HIV sector. This Annual Report sets out our achievements and initiatives for the period ending 31st March 2008. The accounts have been prepared on the receipts and payments basis in accordance with the SORP. The accounts comply with the Charities Act and the charity’s governing document.

Organisation TVPS is a registered charity and is headed by a board of trustees, consisting of Chair, Vice‐Chair and Treasurer and other members. Their specific duties are for the day‐to‐day administration of the charity. The charity is run on a self‐help philosophy and was formally constituted on 13th May 1993.

Trustees 2007/08 The TVPS trustees are listed on page 2, including the dates of their appointments and positions held. There must be at least three trustees. Trustees are appointed for a term of 7 years by an election of the trustees passed at the organisations Annual General Meeting. Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. The trustees must keep a record of the name and address and the dates of appointment, re‐appointment and retirement of each trustee. Trustee Induction and Training All new Trustees receive a copy of the Charity’s policies upon joining. Trustees are encouraged to research or train in their specific area of responsibility and are expected to keep other Trustees aware of developments in their field.

Funding TVPS is dependent on local authority funding, and is funded by various statutory agencies within Berkshire and Buckinghamshire and other charitable trusts and contributors including the Big Lottery. TVPS funds are also generated through a variety of donations, fundraising and special events. Organisational Structure The Charity’s Trustees meet regularly (approximately every 6 weeks) to discuss matters arising and progress towards the Charity’s strategic aims. The Trustees are supported by full‐time members of staff and volunteers. The Chair of the Charity meets regularly with staff members. A financial review meeting is held between the Chair, Treasurer and staff on a quarterly basis.

Related Parties TVPS has continued an agreement with Kernow Positive Support (KPS), a registered charity based in the county of Cornwall to provide a cost‐effective service and to supply a design and formatting resource for the @TVPS newsletter publication and Website maintenance, which is reviewed on a yearly basis (see Page 23 – Note 14 for details).

A REPORT FROM THE TVPS BOARD OF TRUSTEES

Annualtrustees’report

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Financial Review Against the backdrop of limited resources and insecurities over long‐term funding, it has continued to be difficult to commit to long‐term plans or services. Nevertheless the Charity, with the aid of sound financial management and the support of both its staff and volunteers, generated a positive financial outcome for the year as detailed on page 16. Its recent success in obtaining three year funding from the National Lottery Grant is an important diversification in the sources of funds available to the Charity. Investment Policy Aside from retaining a prudent amount in reserves each year, most of the Charity’s funds are to be spent in the short term so there are few funds available for long term investment. Having considered the options available, the Trustees have decided to deposit excess funds in an interest bearing account with their bankers. Reserves Policy The TVPS trustees believe that the minimum level of EOR should be the equivalent of nine months’ operating costs calculated and reviewed annually, and believe that the EOR should be built up to the desired level in stages consistent with the charity’s overall financial position, and its need to maintain and develop its charitable activities. Efforts to build it up will continue in line with the policy. Additional reserves have been ring fenced for the recruitment of an additional staff member, the relocation of the Reading office and the building work needed to make the premises suitable. There is continued uncertainly about the future provision of core funding from the Department of Health through the AIDS Support Grant and the overall level of reserves has been increased to meet this threat.

Review of Major Risks The TVPS Trustees where practical have reviewed, assessed and implemented systems to mitigate exposure to major risks. Trustees’ report approved by the TVPS Board of Trustees and signed on their behalf by

……………………………………………………. ………………………………………………… Valerie Lyness (Chair) ‐ Trustee Sean Wheeler (Vice‐Chair) ‐ Trustee

Date:…………………………………………………… Date:………………………………………………..

A REPORT FROM THE TVPS BOARD OF TRUSTEES


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Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the Charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and: select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and which enable them to ascertain the financial position of the Charity and which enable them to ensure that the financial statements comply with applicable law, regulations and trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES ‐ CHARITABLE TRUST


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2008

Unrestricted funds

2008 Restricted

funds 2008 Total

Total last

yearNotes £ £ £ £

Incoming resources Incoming resources from generated funds

‐ Voluntary income 2 127,037 40,000 167,037 129,669

‐ Fundraising events ‐ ‐ ‐ 178

‐ Investment interest 2,201 1,129 3,330 1,552

Incoming resources from charitable activities 3

‐ 52,400 52,400 50,000

Total incoming resources 129,238 93,529 222,767 181,399

Resources expended

Cost of generating funds 14,964 ‐ 14,964 19,179

Cost of activities for charitable objectives 72,176 60,786 132,962 110,363

Management and administration 17,688 879 18,567 19,617

Total resources expended 4 104,828 61,665 166,493 149,159

Net incoming/(outgoing) resources

Before and after transfers 24,410 31,864 56,274 32,240

Total funds brought forward 117,901 55,055 172,956 140,716

Total funds carried forward 142,311 86,919 229,230 172,956

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31st MARCH 2008


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Notes £ £

Fixed assets

Tangible assets 5 11,719 8,520

Total fixed assets 11,719 8,520

Current assets

Debtors 9 22,591 2,106

Cash at bank and in hand 200,503 166,721

Total current assets

223,094

168,827

Creditors: amounts falling due in one year 10 5,583 4,391

Net current assets 217,511 164,436

Total resources expended 166,658

NET ASSETS 229,230 172,956

56,274 32,240

Income funds 12 172,956 140,716

Unrestricted fund 142,311 117,901

Restricted funds 13 86,919 55,055

Total funds 229,230 172,956

56,274 3

BALANCE SHEET AS AT 31st MARCH 2008


2008 2007

Approved by the trustees on…………………………………………….……..and signed on their behalf by: ………………………………………………………. ………………………………………………….. Valerie Lyness (Chair) ‐ Trustee Sean Wheeler (Vice‐Chair) ‐ Trustee

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NOTES TO THE ACCOUNTS YEAR ENDED 31st MARCH 2008

accountsfortheyear

1. ACCOUNTING POLICIES

Basis of preparation The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2007) and with the statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005) and the Charities Act 1993 and applicable accounting standards. The principal accounting policies adopted in the preparation of the financial statements are as follows:

Unrestricted general funds These are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Incoming resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income, the amount can be quantified with reasonable accuracy and the trustees are virtually certain they will receive the resources. The following specific policies are applied to particular categories of income.

• Voluntary income is received by way of grants, donations, legacies and gifts and is included in full in the Statement of Financial Activities when receivable and when the charity has unconditional entitlement.

• Incoming resources with related expenditure such as fundraising are reported gross in the SOFA. • Income from investments is included in the SOFA in the year in which it is received. • Income from charitable activities includes income received under contract or where entitlement to

grant is recognised as earned as the related services are provided.

Resources expended Resources expended are recognised in the period in which they are incurred. Resources include attributable VAT which cannot be recovered. Some expenditure is directly attributable to specific activities and has been included in those cost categories. Other costs which are attributable to more than one activity are apportioned across cost categories on a basis consistent with the use of the resources.

Tangible fixed assets and depreciation Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Depreciation is calculated so as to write off the cost, less estimated residual value, of tangible fixed assets over their expected lives by the straight line method at the following rates:

Equipment and furniture 25%

Operating leases Rentals applicable to operating leases are charged to the SOFA over the period in which the cost is incurred.

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2. VOLUNTARY INCOME

2008 Unrestricted

funds

2008Restricted

funds

Total for the year

Total last year

£ £ £ £Bracknell PCT 30,000 ‐ 30,000 30,000Slough BC 35,950 ‐ 35,950 35,950Buckinghamshire CC 15,000 ‐ 15,000 25,000Bracknell Forest BC 6,000 ‐ 6,000 6,000Berks Community Fund ‐ ‐ ‐ 8,561LTSB Foundation ‐ ‐ ‐ 5,000Wokingham DC 8,850 ‐ 8,850 6,000Big Lottery ‐ 40,000 40,000 ‐West Berkshire Council 9,000 ‐ 9,000 9,000Total grants 104,800 40,000 144,800

125,511

General donations and legacies 22,237 ‐ 22,237 4,158 127,037 40,000 167,037 129,669

3. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

2008 Unrestricted

funds

2008Restricted

fundsTotal for the year

Total last year

£ £ £ £Royal Borough of Windsor & Maidenhead ‐ 10,000 10,000 10,000Reading BC ‐ 42,400 42,400 40,000Total grants and service agreements ‐ 52,400 52,400 50,000

accountsfortheyear


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4. RESOURCES EXPENDED

Cost of

generating funds

Cost of activities for

charitable objectives

Management and

administration 2008 total Total last

year £ £ £ £ £

Staff costs 4,764 53,516 4,764 63,044 64,078Recruitment fees ‐ 3,349 ‐ 3,349 1,811Counselling ‐ 4,060 ‐ 4,060 5,765Therapies ‐ 13,533 ‐ 13,533 7,160Training ‐ 159 ‐ 159 290Drop in centres – client meals etc

‐ 6,219 ‐ 6,219 4,916

Client hardship fund ‐ 3,163 ‐ 3,163 2,632Client respite weekends 5,005 5,005 4,624Telephone, internet and helpline

‐ 4,358 ‐ 4,358 7,073

Travel & subsistence ‐ 5,278 2,528 7,806 7,817Premises – repairs and renewals

‐ 7,342 ‐ 7,342 ‐

Premises – other costs ‐ 3,929 ‐ 3,929 3,246Client events ‐ 3,301 ‐ 3,301 328TVPS newsletter 2,432 ‐ ‐ 2,432 4,037Publicity, printing & advertising

2,975 ‐ ‐ 2,975 2,712

Rent & rates 2,015 12,008 2,015 16,038 16,435Heat & light 268 269 268 805 1,472Insurance 620 621 620 1,861 1,760Postage & stationery 861 955 861 2,677 3,157Audit ‐ ‐ 3,232 3,232 2,938Professional fees ‐ ‐ 2,569 2,569 1,256Equipment & maintenance

691 692 692 2,075 2,262

Miscellaneous ‐ 214 425 639 976Bank charges ‐ ‐ 255 255 145Cash discrepancies ‐ 903 ‐ 903 ‐Depreciation 338 4,088 338 4,764 2,339Loss on disposal of asset ‐ ‐ ‐ ‐ (70)

14,964 132,962 18,567 166,493 149,159


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5. FIXED ASSETS

Opening Closing Balance Additions Disposals Balance £ £ £ £COST Leasehold improvements 17,039 ‐ ‐ 17,039 Equipment and furniture 40,824 7,963 ‐ 48,787 57,863 7,963 ‐ 65,826 DEPRECIATION Leasehold improvements 17,039 ‐ ‐ 17,039 Equipment and furniture 32,304 4,764 ‐ 37,068 49,343 4,764 ‐ 54,107

NET BOOK VALUE Leasehold improvements ‐ ‐Equipment and furniture 8,520 11,719 8,520 11,719

All fixed assets are used in the furtherance of the charity’s objects. 6. EMPLOYEES’ REMUNERATION

Total remuneration (excluding employer’s National Insurance contributions for the year amounted to £64,849 (2007 ‐ £58,191). Employer’s National Insurance contributions for the year amount to £5,681 (2007 ‐ £5,887) less Statutory Maternity Pay recovery of £7,486 (2007 ‐ £nil). There were no pension costs in the year. No employee earned £60,000 p.a. or more. There was an average of three paid staff during the year (2007 ‐ two) being the director of the charity, an assistant and the coordinator for the Reading Support Centre drop‐in.

7. TRUSTEES’ REMUNERATION AND EXPENSES

No remuneration was paid or payable, directly or indirectly out of the funds of the charity, to any trustee or to any person or persons known to be connected with any of them. Expenses totalling £98 (2007 ‐ £121) were reimbursed to 1 trustee during the year. These expenses were in respect of travel, telephone calls and miscellaneous charitable costs incurred by the trustee.

8. INDEMNITY INSURANCE

Funds belonging to the charity have been used for the purchase of insurance to protect the charity from loss arising from the neglect or defaults of the trustees and officers of the charity. The premiums paid in the year amount to £489 (2007 ‐ £489).


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9. DEBTORS 2008 2007 £ £

Other debtors 17,500 ‐Prepayments 5,091 2,106

22,591 2,106 10. CREDITORS: amounts falling due within one year 2008 2007 £ £

Other creditors 1,439 83Accruals 4,144 4,308

5,583 4,391 11. FINANCIAL COMMITMENTS

At 31st March 2008 the charity had annual commitments under non‐cancellable operating leases as follows:

2008 2007 £ £ Expiry date: Stopping in year – Office Premises 2,388 4,775Stopping in year ‐ Equipment 1,268 ‐Between two and five years ‐ Equipment 364 1,268 4,020 6,043

12. AUDITORS’ ETHICAL STANDARDS

In common with many organisations of our size and nature we use our auditors to assist with the preparation of the financial statements.


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13. RESTRICTED FUNDS

Fund balancesbrought forward

Incoming resources

OutgoingResources

Transfers Fund balancescarried

forward

Fund Names £ £ £ £ £ Reading Support Centre drop‐in 48,505 83,529 49,506 ‐ 82,528 IT room 1,265 ‐ 583 ‐ 682Computer training 5,285 ‐ 1,576 ‐ 3,709 RBWM services ‐ 10,000 10,000 ‐ ‐ Total 55,055 93,529 61,665 ‐ 86,919

Purpose of Restricted Funds Reading Support Centre drop‐in – Grants were received to offer services in respect of the charity’s

objectives such as support, counselling, advice and information in the West Berks area at a Reading Support Centre. Outgoing resources relate to costs incurred in order to provide these services and the balance will be used in the forthcoming year on similar costs and in addition the recruitment of an additional staff member, relocation of the Reading office and building work on new office premises.

IT Room – A grant was received from ‘Awards for All’ to fund an IT room including computer equipment

in fixed assets. Outgoing resources relate to the depreciation of the equipment £583 included in fixed assets.. The balance will be reduced as the equipment is depreciated.

Computer training – A grant was received from Berkshire Community Fund to acquire computer

equipment and furniture in connection with client computer training. Outgoing resources represents the depreciation of the equipment (included in fixed assets) of £1,576. The balance will be reduced as the equipment is depreciated.

RBWM services – A service agreement grant was received from the Royal Borough of Windsor &

Maidenhead (RBWM) in order to offer services in respect of the charity’s objectives to the residents of the RBWM area using the Burnham Support Centre.

14. RELATED PARTY TRANSACTIONS

An agreement and contract was established in 2006 between Thames Valley Positive Support (TVPS) and Kernow Positive Support (KPS), a registered charity based in Cornwall. There are 3 trustees of TVPS who are also trustees of KPS. It was agreed (based on only non KPS trustees voting to approve the contract) for KPS to supply a design and formatting resource for the TVPS news letter publication and website maintenance, which would bring in a small income for KPS, and would be reviewed on an annual basis. The amount paid by TVPS for these services in the year was £145 (2007 ‐ £879). TVPS also made a payment to KPS during the year of £383 (2007 ‐ £481) as contribution towards the cost of counselling and therapy fees incurred at a jointly organised retreat weekend.

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Report to the trustees This report is used in respect of an audit carried out under section 43 of the Charities Act 1993. We have audited the financial statements of Thames Valley Positive Support for the year ended 31st March 2008 which comprise the Statement of Financial Activities, the Balance Sheet, and the related notes. These financial statements have been prepared under the accounting policies set out therein. This report is made solely to the charity’s trustees, as a body, in accordance with Sections 43 of the Charities Act 1993. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of trustees and auditors The trustees’ responsibilities for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and for being satisfied that the charity’s financial statements give a true and fair view are set out in the Statement of Trustees’ Responsibilities. We have been appointed as auditors under section 43 of the Charities Act 1993 and report in accordance with regulations made under section 44 of that Act. Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and International Standards on Auditing (UK and Ireland). We report to you our opinion as to whether the financial statements give a true and fair view and are properly prepared in accordance with the relevant financial reporting framework and are prepared in accordance with the Charities Act 1993. In addition we report to you if, in our opinion, the charity has not kept sufficient accounting records or if the statement of accounts does not accord with those records or if we have not received all the information and explanations we require for our audit. We read the Trustees’ Annual Report, and consider whether it is consistent with the audited financial statements. We consider the implications for our report if we become aware of any apparent misstatements or material inconsistencies with the financial statements. Basis of audit opinion We conducted our audit in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgments made by the trustees in the preparation of the financial statements, and of whether the accounting policies are appropriate to the charity’s circumstances, consistently applied and adequately disclosed. We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements. We have undertaken the audit in accordance with the requirements of APB Ethical Standards including APB Ethical Standard – Provisions Available for Small Entities, in the circumstances set out in note 12 to the accounts.

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INDEPENDENT AUDITORS’ REPORT TO THE TRUSTEES OF THAMES VALLEY POSITIVE SUPPORT

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Opinion In our opinion: • the financial statements give a true and fair view of the state of the charity's affairs as at 31 March

2008 and of its incoming resources and application of resources, including its income and expenditure for the year then ended;

• the financial statements have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and

• the financial statements have been prepared in accordance with the Charities Act 1993. EDWIN SMITH CHARTERED ACCOUNTANTS and Registered Auditors 32 Queens Road Reading RG1 4AU Signed:………………………………….…… Date:…………………………..

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INDEPENDENT AUDITORS’ REPORT (continued) TO THE TRUSTEES OF THAMES VALLEY POSITIVE SUPPORT

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TVPS 2008 Annual reportPatricia Dervan (co-opted) 26th July 2007 Christine Roberts (co-opted) 26th...

Documents

Transcript of TVPS 2008 Annual reportPatricia Dervan (co-opted) 26th July 2007 Christine Roberts (co-opted) 26th...