TUSCALOOSA COUNTY SCHOOL SYSTEM · to, TALA Professional Services (the "Company") and Tuscaloosa...
Transcript of TUSCALOOSA COUNTY SCHOOL SYSTEM · to, TALA Professional Services (the "Company") and Tuscaloosa...
TUSCALOOSA COUNTY
SCHOOL SYSTEM
REQUEST FOR PROPOSAL
Release Date: June 1, 2017
PROPOSALS DUE:
Tuesday, July 11, 2017, 10:00 a.m. CST
PROPOSALS MUST BE SEALED AND DELIVERED TO:
Danny Higdon, finance Department
Tom Perrymon, IT Department
Tuscaloosa County School System
1118 Greensboro Avenue
Tuscaloosa, Alabama 35401
Audio Visual System – Holt High School
Audio Visual System Tuscaloosa County School System
IMPORTANT NOTICES
1. PRE-PROPOSAL ATTENDANCE - Attendance to the Pre-Proposal
Conference is not mandatory.
2. Acknowledgments - The column to the left of each item in this
document shall be initialed and a copy of the entire document (initialed)
included in the submitted response to this RFP. Initialing each item
serves as an indication that the Vendor has read, understands and
intends to comply with the stated requirements.
3. To be a Qualified Vendor of Record, the following must be satisfied:
A. Submission of a Vendor’s Letter of Intent to Propose.
4. In order to maximize the evaluation period, the critical dates page list
certain RFP exhibits that must be submitted prior to the bid opening
date.
5. If a Potential Vendor does not plan to submit a bid for this RFP, please
complete and fax the attached Bid Information Survey Form to the
Purchasing Department.
6. Nothing herein is intended to exclude any responsible Vendor, his/her
product or service or in any way restrain or restrict competition. On
the contrary, all responsible Vendors are encouraged to submit a
proposal and their proposals are solicited.
Audio Visual System Tuscaloosa County School System
Table of Contents
Section F: Forward Page Tab F
Critical Dates 1
A. Statement of Purpose 2
B. Background Information 2
C. Instructions to Vendors 2
1. Owner 2
2. Consultant 2
3. Premises 2
D. Instructions to Vendors
3
1. Examination 3
2. Inquiries Regarding this Request for Proposal 3
3. Scope, Quality of Work, Guarantee 4
4. Compliance with Laws, Permits, Insurance 4
5. Discrepancies, Errors and Omissions 4
6. Reservation 4
7. Execution of the Agreement 4
8. Save Harmless Clause 5
9. Discrimination 5
10. Minority Enterprise Participation 5
11. Invoice and Payment Provisions and Contract Standards 5
12. Invoice and Payment Provisions 6
13. Insurance 6
14. Definition of Terms 7
15. Prime Contractor Responsibility 7
16. Performance Bond and Labor Bond 8
17. Proposal Bond 9
18. Specific Brand, Make, Manufacturer Reference (if any) 9
19. Pre-proposal Conference 9
20. Safety and Health Regulations 9
21. Site Conditions 9
22. Communication 9
23. Withdrawal of Proposals 10
24. Late Proposals 10
25. Rejection of Proposals 10
26. Gratuities 10
27. Disputes and Appeals 10
28. Force Majure 10
29. Termination of Default 10
30. Collusion 11
Audio Visual System Tuscaloosa County School System
Table of Contents
Section S: Scope of Work Page Tab S
E. System Requirements 1
1. Scope of Project 1
2. Installation Guidelines 2
3. Equipment General Description 3
4. Required Equipment 3
Section PS: Products and Services Page Tab PS
F. Products and Services 1
1. Proposed Equipment 1
2. Execution 30
Section I: Installation and Maintenance Page Tab I
G. Installation and Maintenance 1
1. General Provisions 1
2. Initial Installation Requirements 1
3. Warranties 2
4. Move, Add, and Change (MACs) and Requirements 2
Section R: Response Page Tab R
H. Response to Proposal 1
1. Letter of Intent to Submit Proposal 1
2. Submission of Proposal 1
3. Preparation of Proposal 1
4. Type of Contract 2
5. Terms of Contract 2
6. Security 2
7. Proprietary Information 2
8. Issuing Office 3
9. Submission and Opening of Proposals 3
10. Proposal Modification 3
11. Criteria 3
12. Award and Administration 5
13. Clarification of Proposal-Response by Vendor 5
14. Written Presentation and Demonstrations 5
15. Terms and Conditions of Proposal 5
16. Exhibits and Documentation 5
17. Additions, Deletions and Alternatives 6
18. Project Management 7
19. Post Contract Award Adjustments 7
Audio Visual System Tuscaloosa County School System
Table of Contents
Section E: Exhibits, Definitions, Addendums, Attachments Page Tab E
RFP Response Checklist 1
Exhibit A - Base Pricing Summary 2
Exhibit A-2 - Service, Maintenance and Options 6
Exhibit B - Pricing Alternatives 7
Exhibit C - Statement of Understanding 8
Exhibit D - Certification of Compliance with Specifications 9
Exhibit E - Vendor Profile 10
Exhibit F - Service Plan 12
Exhibit G - Installation Plan 13
Exhibit H - Training Plan 14
Exhibit I - Technical Information 15
Attachment 1 - Drug Free Workplace Certification 16
Attachment 2 - Alabama Child Protection Act of 1999 17
Audio Visual System Tuscaloosa County School System
Acceptance and execution of a Contract/Agreement for products and services
proposed by the Vendor are subject to Board approval and available funding. If
funding is not available, this Contract/Agreement will be terminated without any
penalty to the Owner, Tuscaloosa County School System.
The information contained in this document is the property of, and proprietary
to, TALA Professional Services (the "Company") and Tuscaloosa County
School System. All intellectual property rights in the document and information
contained herein are and shall remain the sole property of the Company. Any
recipient of the document (Vendors or Others) agrees to secure and protect the
document and information contained herein as the confidential information of
the Company. The intellectual property rights to all copies made by any
recipient of this document, including translations, compilations, partial copies
with modifications and updated works (electronically or written), are the
property of the Company. Any use of the document or the Information contained
herein, without the express written consent of the Company is prohibited and
enforceable by law.
Prepared By:
Audio Visual System Tuscaloosa County School System
BID INFORMATION SURVEY FORM
DUE DATE: Tuesday, July 11, 2017 @ 10:00 A.M. CST
SEALED PROPOSAL FOR: Audio Visual System
IF YOU DO NOT SUBMIT A PROPOSAL, PLEASE CHECK THE
APPROPRIATE ITEM OR EXPLAIN:
Current workload does not permit time to submit a proposal
Unable to supply as specified, please explain in detail
We do not offer this product or equivalent
We do not provide installation or demonstrations
Other reason(s); explain
You may fax this form to (205) 758-4711
Company:
Address:
City/State/Zip Code:
Telephone: Fax: E-Mail:
Name: Title:
Signature: Date:
Audio Visual System Tuscaloosa County School System
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Critical Dates
Release of RFP
Thursday
06/01/17
Letter of Intent
Friday
06/09/17
4:00 p.m. CST
Discrepancies, Errors, Omissions Deadline
Monday
06/12/17
4:00 p.m. CST
Definition of Terms
Monday
06/12/17
4:00 p.m. CST
Approval of Additional Manufacturers
Tuesday
06/13/17
2:00 p.m. CST
Pre-Proposal Conference
Thursday
06/15/17
10:00 a.m. CST
Final Date of Questions
Thursday
07/06/17
4:00 p.m. CST
Response Due
Tuesday
07/11/17
10:00 a.m. CST
Evaluation Period
Week of
07/17/17 – 07/21/17
Board Review
Monday
07/31/17
Award Date
Tuesday
08/01/17
Implementation Date
TBD
TBD
Installation of project is ongoing and a final date will be determined with the Vendor of Award
during contract negotiations.
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A. Statement of Purpose
1. Tuscaloosa County School System, hereinafter referred to as Owner, intends to
purchase Audio Visual System to support 21st Century classrooms in the new Holt
High School facility located in Tuscaloosa County, Alabama. TALA Professional
Services, Inc., hereinafter referred to as Consultant, has been contracted by the
Owner to assist in the identification, selection and contract negotiations with a
Vendor for the complete provision of the required Audio Visual System.
2. It is the purpose of this Request for Proposal (RFP) to determine the Vendor for the
provision, installation, training, and maintenance for the Audio Visual System.
B. Background Information
1. Owner is the Tuscaloosa County School System that serves students in Tuscaloosa
County, Alabama. It is overseen by the Tuscaloosa County Board of Education,
which is composed of seven members.
2. The mission of the Owner is to educate and empower all students to be college and
career ready graduates – prepared to make positive contributions to our global
society.
3. Owner's beliefs are:
a. High expectations are necessary to achieve goals and expand opportunities for all.
b. Education is a shared responsibility that positively impacts the quality of life.
c. Equity, fairness, accountability, and fiscal responsibility are foundations of our
decision-making.
d. Safe, well-equipped, student-centered schools support student success.
e. Diversity and individual learning needs are respected, included, and valued.
C. Instructions to Vendors
1. Owner: Tuscaloosa County School System
1118 Greensboro Avenue
Tuscaloosa, Alabama 35401
2. Consultant: TALA Professional Services
800 22nd
Avenue
Tuscaloosa, Alabama 35401
Phone: (205) 369-3406
3. Premises: New Holt High School in Tuscaloosa County
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D. Instructions to Vendors
1. Examination
a. Proposal should be based on the minimum quantities specified in Section PS,
Proposed Equipment. Owner reserves the right to adjust final quantities after Vendor
selection and detailed site surveys are completed.
In addition, Vendors are requested to also submit unit pricing for additional devices
purchased throughout the contract period. The award of contracts will be detailed
further in the later sections of this RFP, however, for the purpose of responding to
this RFP, Vendors must base their proposal on the units as described in this
document.
b. The Vendors shall include in their respective proposals a sufficient sum to cover the
cost of all items, equipment, material and labor required to obtain a completed
installation. Any alterations to the premises for the sites must be included in the
proposal. Any defacement of the premises by the Vendor or their agents will be the
responsibility of the Vendor for replacement or repair unless otherwise agreed to by
the Owner in writing.
2. Inquiries Regarding This Request for Proposal
Request for information regarding this RFP, including the procedures, regulations
and/or technical requirements set forth herein, shall be directed only to the Owner.
All such requests will be reviewed and responded to by the Owner. All requests must
be in writing and mailed or delivered via electronic mail to the following:
Danny Higdon, Chief School Finance Officer
Phone: (205) 342-2767
Tom Perrymon, Director of Technology
Phone: (205) 342-2784
Email: [email protected]
Tuscaloosa County School System
1118 Greensboro Avenue
Tuscaloosa, Alabama 35401
Phone: (205) 758-0411
No questions will be accepted for response after 4:00 p.m. CST on July 6, 2017.
Any clarification of the RFP documents will be made by addendum to this RFP.
Owner will issue addendum in response to clarifications, or for any other reasons
considered advisable. An addendum becomes a part of the RFP. A copy of the
addendum will be provided to each of the proposing Providers. All
questions/answers will be shared with all Proposers. Attempts by any qualified
Provider to contact the Owner in any fashion other than the single point of contact as
noted above may be viewed as an infringement on the impartiality of the procurement
process and may result in that Provider being disqualified from this procurement.
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3. Scope, Quality of Work, Guarantee
The successful Vendor shall furnish all labor, materials and equipment necessary to
perform and complete the work called for in the specifications, plans or other
instructions attached to or referred to in the resultant contract. All work shall be done
in a professional manner by workers skilled in their respective trades and all materials
furnished shall be new and the best of their respective kinds, unless otherwise
specified. The work shall be completed within the time stated in the proposal, but the
successful Vendor shall not be liable for delays due to causes beyond their reasonable
control. It is the Vendor’s responsibility to bring potential delays to the attention of
the Owner as the goal of this project is to complete the project ontime. The
successful Vendor must comply with the Owner's performance schedule unless the
Owner formally declares and approves an extended time interval for work completion
and project acceptance. The successful Vendor shall be held to repair or replace, at
their expense, any defective equipment or materials furnished within one (1) year (if
originally proposed) from the date of final acceptance of the work by the Owner.
4. Compliance with Laws, Permits, Insurance Requirements
The successful Vendor shall comply with all rules, regulations, ordinances, codes and
laws relating to the work or the conduct thereof; shall secure and pay for any permits
and licenses necessary for the execution of the work; shall adhere to the provisions of
any Social Security or unemployment insurance laws, state, local or federal, as now
or hereafter enforced; and the provisions of applicable Workmen's Compensation
Laws.
5. Discrepancies, Errors and Omissions - To Be Reported by 4:00 p.m. CST on
June 12, 2017
Any discrepancies, errors, omissions or ambiguities in the specifications or addenda
(if any) shall be reported, in writing, to the Owner, by the stated date. If necessary, a
written addendum will be issued to Vendors of record and incorporated in the
proposal to become part of the purchase agreement. Neither the Owner nor the
Consultant will be responsible for any verbal instructions or clarifications.
6. Reservation
This RFP does not commit the Owner to pay any costs incurred in the preparation of
proposal. Further, the Owner reserves the right to consider unit pricing, to reject any
and/or all proposals in whole or part, waive formalities and, further, to accept the
proposal most advantageous to the Owner should it be deemed in its best interest to
do so.
7. Execution of the Agreement
The individual, firm or corporation to which a contract has been awarded shall sign
the necessary agreement entering into contract with the Owner, and return it within
thirty (30) days. No contract shall be considered binding upon the Owner until it has
been properly executed. Contracts are contingent upon Board approval.
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8. Save Harmless Clause
The successful Vendor agrees to indemnify, hold harmless, save and defend the
Owner from and against all claims, liens, liability, loss or damage, including but not
limited to, cost, expenses and attorney's fees whether or not caused by the actual or
claimed negligence (active or passive) of the Owner, its agents or employees either as
the sole or a contributing cause, for damage to property, where ever situated, owned
by the Owner or any other person, bodily or personal injuries including death at any
time resulting there from, sustained by any person or persons including, but not
limited to any employees or representatives of any Subcontractor, which damage or
injuries arise out of or in connection with, directly or indirectly, construction
operations or the execution of the contract between Vendor and the Owner and
amendments thereto, by Vendor, its employees and agents or representatives. The
provisions requiring the furnishing of personal injury liability or property damage
liability insurance shall not be construed to affect or impair the generality of the
foregoing.
9. Discrimination
In the event a contract is entered into pursuant to this RFP, the Vendor shall not
discriminate against any qualified employee or qualified applicant for employment
because of race, sex, color, creed, national origin or ancestry. The Vendor may
include in any and all subcontracts a provision similar to the preceding.
10. Minority Enterprise Participation
It is the policy of the Owner to encourage participation by minority business
enterprises in contracts for construction and for the purchase of goods, materials
equipment or services. For the purposes hereof "minority business" means any
business enterprise, whether individually owned, or a partnership, joint venture, or
corporation, which is wholly or substantially owned or controlled by persons or
members of racial or national minority groups, and/or women.
11. Invoice and Payment Provisions and Contract Standards
a. Total Cost: The prices listed in the Vendor’s pricing tabulation must be the prices of
services and equipment that can be delivered based on specified quantities, including
transportation FOB destination, installation, and inside delivery. (See Section I,
Initial Installation Requirements)
b. Contract Provisions: All provisions in the RFP shall be included as part of the
resultant contract, if any.
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12. Invoice and Payment Provision
a. An amount equal to ten percent (10%) of any purchase contract resulting from this
RFP shall be retained for a period of sixty (60) days from the system’s acceptance
date as defined herein. Invoicing shall begin on the day following acceptance of the
systems as defined herein. Maintenance charges (if applicable) shall begin upon
expiration of the warranty period. Purchase payments will be adjusted by Contract
Award Addendum to include the cost of additional equipment and service when
ordered by the Owner. Such costs shall be amortized over the remainder of the
contract period, or be payable as nonrecurring charges at the discretion of the Owner.
b. After acceptance of the system(s), the Vendor shall render invoices for charges at the
end of the month for which the charges occur, and such charges are payable when
billed, net 30 days. Invoice shall show as a minimum: Purchase Order number,
school’s name and location, contract, type and unit costs of equipment, labor cost,
monthly maintenance charges and prompt payment discount (though not considered
in determining the contract award) if applicable. The installation acceptance will be
executed when the Audio Visual System is installed and tested (with results to the
Owner) are complete and delivered. Vendor's final acceptance will be given when the
applicable system is installed and operational and upon complete compliance with the
respective RFP. Owner will provide a written acceptance statement to the Vendor.
c. Vendor must provide a "Sample" invoice in response to item 12, a. above.
d. The Owner's payment schedule by school is as follows:
Phased deployment with payment at successful completion of each phase as defined
by the Owner.
13. Insurance
a. All insurance policies shall be issued by companies authorized to do business in the
State of Alabama and must have an A.M. Best Rating of “A” or better. All insurance
policies shall name and endorse the following as additional insured, Tuscaloosa
County Board of Education, Tuscaloosa County School System, and
Superintendent and their officers, agents and employees.
b. Certificate of insurance shall be with the proposal. If Vendor fails to submit the
required insurance certificate in the manner prescribed with the proposal, and if not
submitted to the Owner’s Purchasing Department, in no event to exceed three (3)
calendar days after request to submit certificate of insurance, the Vendor will be in
default and will be disqualified from further participation.
c. The successful Vendor shall, at their expense, purchase and maintain in effect at all
times during the term of this project a policy for Comprehensive General Liability
Insurance (including automobile liability, assault, battery and personal injury, liability
coverage of such hazards as false arrest, detention or imprisonment, malicious
prosecution, libel, slander, defamation of character, invasion of privacy, wrongful
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entry, and principals' protection coverage in all categories), insofar as the operations
of this project are concerned, with limits of liability for the following:
1. Workers Compensation: Workers compensation insurance, with statutory
limits, shall apply to all employees in compliance with "Workers Compensation
Law" of the State of Alabama and all applicable Federal Laws.
2. Business Automobile Liability Insurance: Vendor shall carry Business
Automobile Liability Insurance with minimum limits of two million dollars
($2,000,000) per occurrence, combined single limit for bodily injury and property
damage.
3. Excess Liability: Vendor shall carry Excess Liability Insurance with minimum
limits of three million dollars ($3,000,000) per occurrence.
4. Commercial General Liability: Vendor shall carry Commercial General
Liability Insurance with limits of not less than two million dollars ($2,000,000)
per occurrence, combined single limit for bodily injury and property damage and
the policy must include coverage for premise and operations, independent
contractors products and completed operations for contracts, contractual liability,
broad form contractual coverage, broad form property damage, products,
completed operations and personal injury.
5. Professional Liability (errors and omissions) Insurance: Vendor shall carry
Professional Liability coverage that has a per occurrence limit of not less than one
million dollars ($1,000,000).
d. All such insurance shall be endorsed to provide at least thirty (30) days prior written
notice to the Owner in the event of any proposed cancellation or modification.
Vendor agrees to furnish the Owner with copies of policies, certifications or other
evidence of all insurance specified in this RFP.
14. Definition of Terms – June 12, 2017 4:00 p.m. CST
An attempt has been made in the preparation of this RFP to use terminology common
to the industry. Vendors are invited to submit written request for clarification of
terminology, if necessary, to the Owner no later than 4:00 p.m. CST on June 12,
2017.
15. Prime Contractor Responsibility
a. The selected Vendor will be required to assume all responsibility for the storage,
delivery, installation, testing and maintenance of the equipment and will be the sole
point of contact. Subcontractors may be used to supplement labor as needed,
however the Owner reserves the right to approve or reject the subcontractor based on
qualifying criteria in Section E. Project subcontractors must be approved by the
Owner.
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16. Performance Bond and Labor and Material Payment Bond
a. Simultaneously with their delivery of the executed Contract, the successful Vendor
WILL BE required to deliver to the Owner a surety bond or bonds fully executed in
an amount of One Hundred Percent (100%) of the Vendor's accepted proposal
amount. The performance bond will be used under the following conditions and a
one-on-one review and one (1) verbal warning precede written notices:
1. Failure of the Vendor to comply with the delivery, installation, testing and any
training requested in this document in accordance with this project timeline.
2. Two written "Failure To Perform" notices from consultant
a.) The Owner may demand full performance bond at any time following (item 3).
3. The Owner understands the cost of procuring such bonds and Vendors are
therefore instructed to demonstrate the associated cost on the appropriate exhibits
contained in this document.
b. Such bond or bonds shall be security to cover the faithful performance of the contract
and the payment of all persons performing labor and providing materials under the
contract who provide labor and materials directly or indirectly, in carrying out the
terms of the contract.
c. The bond or bonds shall be maintained in full force for a period of Nine (9) months
after the date of issuance of the final invoice by Vendor for payment to guarantee
completion of the project, and that the Vendor will make good any faults or defects in
the work arising from improper or defective workmanship which may appear during
that period.
d. Surety Bond Specifications (applies to Proposal, Performance, Payment and Guaranty
Supply and Fidelity and all other types of Bonds). All bonds shall be written through
a reputable and responsible Surety Bond Agency licensed to do business in the State
of Alabama and with a Surety Company or Corporation meeting the following
specifications.
Qualifications: As to Companies being rated acceptable:
1. The Surety(ies) shall be rated as "A" or better by the current publication of "Best's
Key Rating Guide" published by A. M. Best Company, Park Avenue, Morris
town, New Jersey.
2. All Surety Companies are subject to approval and may be rejected by the Owner
without cause, in the same manner that Proposals may be rejected.
e. Vendor shall show premium associated with the Performance Bond in proposal
documentation Exhibit A.
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17. Proposal Bond
Guarantees execution of contract, posting of acceptable Performance Payment and
Guaranty Bond and any loss to the Owner through failure of Vendor to so act.
Proposal security shall be payable to the Owner. The Vendor must submit with their
proposal a certified check, cashier’s check or proposal bond in an amount equal to 5%
of the proposal not to exceed $10,000.
Proposal security (original proposal bond) must be received with the proposal or
proposal may be rejected. Copies of bonds will not be accepted. (See Section R,
Security)
18. Specific Brand, Make or Manufacturer References
The name of specific brands, make or manufacturer, or definite specification is to
denote the quality standard and compatibility of the article desired.
19. Pre-Proposal Conference
The Owner will conduct a Pre-Proposal Conference for the purpose of reviewing the
RFP, answering questions, and establishing an understanding of all requirements
governing each Provider's response to the RFP. The Pre-Proposal Conference will
be held at the following location, date and time:
Tuscaloosa County School System 2
nd Floor IT Conference Room
1118 Greensboro Avenue
Tuscaloosa, Alabama 35401
Date: June 15, 2017 Time: 10:00 a.m. CST
For questions related to the pre-proposal conference contact, Tim Lewis at (205) 369-
3406 or Tom Perrymon at (205) 342-2784.
20. Safety and Health Regulations
Full compliance is required to the federal OSHA construction safety standard 29 CFR
1926, as may be applicable to this project.
21. Site Conditions
Owner is a tobacco free environment. The use of tobacco products (smokeless or
otherwise) is not permitted on-site.
22. Communication
Any verbal representations made or assumed to have been made during any oral
discussion held between representatives of any Provider and any Owner employee or
official are not binding on the Owner in relation to this procurement.
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23. Withdrawal of Proposals
Proposals may be withdrawn prior to proposal submission time specified in this
document by presentation of a written request to withdraw, signed in the same
manner as the proposal and received by the Owner prior to proposal submission
date/time. No proposal shall be withdrawn or modified after the time set for
proposal opening.
24. Late Proposals
Proposals received after the response due date and/or time will not be considered by
the Owner.
25. Rejection of Proposals
Owner may reject a proposal, but not limited to the following, if:
a. The proposal misrepresents or conceals any material fact in the proposal or does not
conform to the RFP document, its requirements, specifications and conditions.
b. It is deemed to be in the best interest of the Owner.
26. Gratuities
Owner may terminate this contract if it is found, after notice and hearing, that
gratuities (in the form of entertainment, gifts or otherwise) were offered or given by
the Provider, or any agent or representative of the Provider, to any officer or
employee of the Owner/Consultant to secure favorable treatment with respect to the
awarding, amending or making of any determination with respect to the performance
of the contract.
27. Dispute and Appeals
a. The Owner is the final authority on issues relating to this contract and the decision
of the Owner is final and conclusive and binding on all parties concerned.
28. Force Majeure
In the event that the performance by either party of any of its obligations under this
contract is interrupted or delayed by events outside of their control such as acts of
Nature, war, riot or civil commotion, then the party is excused from such performance
for the period of time reasonably necessary to remedy the effects of the events.
29. Termination for Default
Failure by either party to perform any of its provisions will constitute a default and
breach of contract, in which case, the other party may require corrective action within
ten (10) days from the date the defaulting party receives written notice citing the
nature of the breach. Failure of the defaulting party to take corrective actions or to
provide a satisfactory written reply excusing such failure within the prescribed ten
(10) days will authorize the other party to terminate this agreement by written notice.
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30. Collusion
Any agreement or collusion among proposing Providers or perspective Providers in
restraint of freedom of competition, by agreement, to propose at a fixed price or to
refrain from submitting proposal or otherwise shall render those proposals from such
vendors to be disqualified from submitting further proposals to the Owner for future
services.
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E. System Requirements
1. Scope of Project
a. The Owner is looking forward to 21st Century learning for every child. The concept
of 21st Century classroom and learning has been discussed and written about by
educators and vendors. It is a concept that creates a vision of each child having full
access to vast information resources at the click of a mouse at anytime, anyplace.
The concept provides teachers new tools and techniques for effective, interactive
delivery of education.
The intent of this RFP is to provide the new Holt High School facility currently under
construction with a complete and operational Audio Visual System.
Design - Install
Conceptual
1. Provide a narrative description of how the systems and networks work in each
designated space in the facility.
2. Include a connectivity diagram illustrating how the major hardware items will be
connected.
3. Describe infrastructure, services and other hardware needed to ensure your
proposed solution will work in the Owner's environment.
Technical
1. Provide a spreadsheet of each item required to fully implement your proposed
solution, include quantity, unit cost and manufacturer.
2. Provide specification cut sheets on each major hardware and software item.
3. Provide a typical recommended layout/positioning of hardware in the designated
spaces.
Installation Requirements
Pre-Install
1. Provide a detailed project plan with timeline and milestones; resource allocation,
sample progress report and sign off checklist.
2. Present a phased deployment/installation schedule for review and acceptance by
the Consultant and Owner. Input will be provided by the Consultant and Owner
regarding schools, locations and activities that could impact installation.
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3. Provide a recommended training plan for end users and technical support staff
(show cost as separate line – optional).
Installation
1. Provide a detailed installation plan with a timeline, progress review method and
resource allocation.
2. Describe your project management methodology and how you will ensure smooth
and on time project completion.
3. Procedures for adding machines to the Owner’s domain will be discussed.
4. A detail work schedule will be jointly developed with the Owner, Consultant and
the Vendor.
Post-Installation
1. Propose a systems acceptance checklist to be executed by the Owner to insure all
features and functions have been realized.
2. Deliver all required documentation to the Owner. ?
b. Vendor is responsible for providing all required switches, cables and related
hardware. All materials, labor and equipment necessary to complete the scope of
work defined in the Request for Proposal for Audio Visual System must be included
in the vendor's response. Upon completion of installation, the owner will not be
responsible for costs outside the scope of work unless otherwise reviewed and
approved by the Owner in advance.
2. Installation Guidelines
a. All equipment, materials and work required to fulfill the scope of the project will be
the responsibility of the selected Vendor. All expenses related to shipping, travel,
lodging, training and related costs where applicable shall be included in Vendors
response. The Owner will not be responsible for costs outside the scope of work
unless otherwise reviewed and approved by the Owner in advance. The
specifications cover the Owner's installation of a fully functional system to be
implemented over a period of time as defined in the tentative project timeline to be
issued.
b. All work necessary to install, test and document the computer system installation
specifics shall also be included in the proposal. Documentation will include but not be
limited to a project plan and schedule; equipment list with serial numbers, logical
network diagram, and physical layout diagrams showing location of equipment and
general implementation notes. Full and comprehensive training of equipment users
and administrators shall be included in the proposal.
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c. Vendor shall be responsible for requesting clarification from the Owner regarding any
equipment items or work, which Vendor believes, may fall outside the scope of the
project. Such requests for clarification, and any response, shall be made in writing
and shall become a part of the Vendor's proposal. Unless otherwise clearly indicated,
the proposal submitted shall be interpreted to include work and equipment described
in this RFP to be within the scope of the project.
3. Audio Visual System General Description
The Audio Visual System described in the document must provided sound, video, and
image projection in multiple spaces and under varying lighting conditions. The
system and networks must have simple and ease operations including secure access to
the equipment.
4. Required Equipment
a. Required Equipment: Owner/Consultant has identified the following required
equipment. Vendors responding to this RFP should note that this listing does not
represent all components that may be required for the Vendors response. They do
however represent those items which are obviously required. Therefore, Vendors are
responsible for including all components in their solution (including patch cables,
power strips, jacks, outlet labeling, etc.) which results in a complete and fully
operational system based on this RFP.
4.01 DESCRIPTION OF THE WORK
Vendor is responsible for providing all required hardware, software and necessary
equipment. All materials, labor and equipment necessary to complete the scope of
work defined in the Request for Proposal for A/V systems must be included in the
vendor’s response. Upon completion of installation, the Tuscaloosa County Board of
Education will not be responsible for costs outside the scope of work unless otherwise
reviewed and approved by the Board In advance.
A. Multi-Purpose Room
1. Control system that will allow for input routing of various sources, such as Laptop
computer (input for both VGA & HDMI) and audio signals (such as Mac computer,
Smartphone and music devices) to difference viewing monitors.
2. The control system will allow the output to be routed to two TV Monitors and one1
projector/Screen.
3. A Video panel will be provided for the selection and manipulation of the entire
control system.
4. A sound system with either overhead or wall mounted speakers for presenters and
music.
5. At the podium there will be a Gooseneck microphone, wireless handheld and Lavalier
microphone, a laptop connections and video panel for control system.
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6. A rack for equipment will be provided to house all receivers, control system
mainframe, sound system amplifiers and distribution equipment as well as a movable
rack for manual control of all functions.
B. Band and Coral Room
1. Provide a sound system with ceiling speakers and ceiling microphones as well as
wireless and non-wireless microphones.
2. Provide a recording and playback device.
3. Provide a wall-mounted remote device for controlling microphone volume, recording
and playback.
4. A rack for equipment will be provided to house all receivers, control system
mainframe, sound system amplifiers and distribution equipment.
C. Gymnasium
1. A distributive sound system that will allow for various inputs such as microphones,
laptop sounds, sub-mixer and various aux devices.
2. Projector and electric screen.
3. Provide a wall-mounted remote device for controlling microphone volume, recording
and playback.
4. A rack for equipment will be provided to house all receivers, sound system amplifiers
and distribution equipment.
D. Cafatorium
1. Sound System with ceiling mounted speakers, mixer for manual control, DSP for
remote control and connections for wireless and non-wireless microphones.
2. Wall-mounted remote for controlling devices.
3. Rear mounted projector and screen with appropriate lenses.
4. Theatrical lighting and controller on approved lighting grids.
5. A rack for equipment will be provided to house all receivers, sound system amplifiers
and distribution equipment.
E. Media Center
1. Provide a projector, speakers, amp, and electric screen.
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4.02 RELATED DOCUMENTS
A. General Conditions and Requirements, Special Provisions, and applicable portions of
this Division of general contract are hereby made a part of this section and drawings.
B. Architectural, Structural, mechanical, electrical, and other applicable documents are
considered a part of the AV documents insofar as they apply as if referred to in full.
4.03 SCOPE OF THE WORK
A. Providing the equipment listed, drawings and line diagrams for the completed (as
built) AV System.
B. Work with contractor to furnish, deliver, erect, install and connect completely all of
the equipment and materials described in specifications and drawings.
C. Performance check on all assembly of equipment, wiring and inter-connection and
soldering of wires to jacks, devices, terminals or equipment. Coordinate final rough-
in locations with actual equipment furnished.
4.04 QUALITY ASSURRANCE
A. The Specifications require a complete AV system of the highest professional quality
and reliability. The professional performance by the AV contractor will be monitored
by the AV Designer.
B. The Owner and AV Designer shall determine the acceptability of the work based
upon the visits, observations and reports.
4.05 MATERIALS
A. All materials shall be new, and UL approved where a standard has been established.
B. Manufactures’ names and model numbers shown on the plans and in the
specifications are given to indicate the type and general quality of items to be
provided. Equal products by other manufacturers will be considered.
C. Materials substitutions will be considered only when evidence of equality and
suitability, satisfactory to the AV Designer has been presented in writing, with
samples if requested by the AV Designer/owner.
D. It shall be understood that the AV Designer/owner has the authority to reject any
material or equipment used which is not specified or approved, or showing defects of
manufacture or workmanship, before or after such material or equipment is installed.
4.06 SUBSTITUTIONS
A. There are items in the specifications by the manufacturer’s type or model number,
without a detailed performance specification, and my not include the phrase “or
approved equal”. Where this is the case, no substitutions will be accepted, without a
written request from the installer and the written consent of the Consultant.
B. Where the phrase “or approved equal” appears, the item specified shall set a standard
of quality and performance, based on the published specifications of the manufacturer
and on the actual performance as known by the Consultant.
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C. Requests for substitution, when forwarded by the Installer to the AV Designer, are
understood to mean that the installer represents that he has personally investigated the
proposed substitute product and determined that it is equal to or superior in all respect
to that specified, that the same guarantee will be provided for the substitution as for
the specified product, and that the Installer will coordinate the installation of the
accepted substitute, making such changes as may be required for the work to be
complete in all respects.
D. Space allocations and rough-ins have been designed on the basis of equipment items
named by manufacturer and model number. If any equipment not so named is offered
which differs substantially in dimension or configuration from the named equipment,
provide scaled shop drawings showing that the substitute can be installed in the space
available without interfering with other trades or with access for operation and
maintenance in the completed project. The Installer shall coordinate final utility
rough-ins locations with actual equipment furnished.
E. All requests for substitutions shall be submitted before the bid opening date.
Substitutions shall be requested and approved in writing only, based upon these
criteria.
4.07 INSTALLER QUALIFICATIONS
A. The work performed under this Section shall be performed by an AV Contractor,
normally engaged in the business of Audiovisual installation. The prospective
contractor shall show proof, as part of the bid that the contractor has been in the AV
Systems installation business for a period of not less than five years and has
successfully completed projects of similar size and scope.
B. Each bidder shall hold a current, valid franchise for the major lines of Sound
Equipment furnished by him under these Specifications
C. The bidder must hold a current Alabama State Contractor’s license for the amount of
work to be performed.
D. Obtain and pay for all permits and deposits, and arrange for inspections as required
E. After completion of the work, submit certificate of final inspection and approval from
the local electrical inspector, certifying that the installation complies with all
regulations governing same.
F. Contractor must have a full-time Crestron Programmer(s) on staff.
G. The vendor must have at least one (1) InfoComm certified CTS-D and provide the
certificate with the bid.
H. If vendor is to use subcontractors, vendor must provide a list of subcontractors and
detail their function and a manufacturer's certification attained to support that
function in the bid response.
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4.08 DRAWINGS AND SPECIFICATIONS
A. Drawings and Specifications shall be considered as complementary each to the other.
What is called for by one shall be as binding as if called for by both. Where conflicts
occur, secure clarification from the AV Designer in advance of bidding; otherwise
incorporate the more stringent conditions into the bid price.
B. The drawings indicate diagrammatically the extent, general character, and the
approximate location of the work to be performed. In the interest of clearness, the
work is not always shown to scale or exact location. Check all measurements,
location of conduit, fixtures, outlets, and equipment with the detailed AV Designer,
structural, and mechanical drawings, and lay out work so as to fit in with ceiling
grids, ductwork, sprinkler piping and heads, and other parts. Take finish dimensions
at the job site in preference to using scale dimensions.
C. Omissions from the drawings and specifications or the miss-description of details of
work which are evidently necessary to carry out the intent of the drawings and
specifications, or which are customarily performed, shall not relieve the Contractor
from performing such omissions and details of work, but they shall be performed as if
fully and correctly set forth and described in the drawings and specifications.
D. Where the work is indicated but with minor details omitted, furnish and install the
work complete so as to perform its intended functions.
E. Where doubt arises as to the meaning of the plans and specifications, obtain the AV
Designer’s decision before proceeding with parts affected; otherwise the contractor
assumes liability for damage to other work and for making necessary corrections to
work in question.
F. Except as noted above, make no changes in or deviations from the work as shown or
specified except on written order of the AV Designer.
4.09 SUBMITTALS: PROCEDURES OUTLINED IN DIVISION I.
A. Submittals shall be bound together and shall include a coversheet indicating the
following:
1. Project name.
2. Trade contractor’s name.
3. Supplier’s name.
4. Name and phone number of supplier’s contact person.
5. A list of each item submitted with manufacturer and model number.
B. Within 5 days of award of contract and prior to beginning any work on the project
submit six (6) copies of manufacturer’ drawings/data sheets for each piece of
equipment forming a part of the Audio/Video System to the AV Designer for review.
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C. Submittal shall include items as necessary to demonstrate the selection of equipment,
quality of equipment, and items as necessary to demonstrate the details of the system
and shall include, but are not limited to, the following:
1. Complete schedule of all equipment and materials to be used.
2. Sample of intended cable markings methods.
3. Sample of intended equipment and plate labeling.
4. Shop drawings indicating exact details, dimensions, and/or configuration for:
a. Point-to-point wiring diagram showing detailed numbered wiring between all devices,
connections, plates, etc.
b. Rigging diagrams for all loudspeakers showing hardware selection and sizing and
including stamped drawings or a letter of approval by the structural engineer.
5. Labeling artwork indicating designations and details.
D. Submit samples upon request.
E. Closeout submittals:
1. Copies: The AV contractor shall assemble and provide four (4) copies of the AV
System O&M Manual. One complete copy of the Manual shall be provided to AV
Designer before their inspection of the system.
2. System Manual: The system manual shall be an indexed; three ring notebook(s)
containing the following.
a. Front cover and spine label indicating the contents, project name, and project
location.
b. Cover sheet indicating Architect, AV Designer and Contractor and their respective
address and phone numbers.
c. Accurate as built drawings including both Engineering drawings and Contractor’s
Shop drawings. Oversized drawings shall be neatly folded and inserted individually
into Mylar sheet protectors designed to be used in a three ring notebook.
d. Manufacturer’s operating maintenance manuals for all equipment supplied.
1. Use manufacturer’s original documents whenever possible.
2. Photocopies shall be as legible as the originals.
4.10 WORKMANSHIP
A. Execute all work so as to present a neat and workmanlike appearance when
completed.
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4.11 PROGRESS OF WORK
A. Schedule work as necessary to cooperate with other trades, Do Not delay other trades.
Maintain necessary competent technicians and supervision to provide an orderly
progression of the work.
4.12 PROTECTION OF PERSONS AND PROPERTY DURING CONSTRUCTION
A. Take all precautions necessary to provide safety and protection to persons and the
protection of materials and property.
B. Protect items of equipment from stains, corrosion, scratches, and any other damage or
dirt, whether in storage, at job site or installed. No damaged or dirty equipment,
lenses, or reflectors will be accepted.
C. Live enclosures, outlets, switches, junction boxes, etc., shall be protected against
contact of live parts and conductors by personnel.
4.13 CLEANING UP
A. During the progress of work, keep the Owner’s premises in a neat and orderly
condition, free from accumulation of debris resulting from this work. At the
completion of the work, remove all material, scrap, etc. not a part of this Contract.
4.14 TESTING
A. Upon completion of the work, conduct a thorough test in the presence of owner and
AV Designer or his representative, and demonstrate that all systems are in perfect
working condition.
4.15 INSPECTIONS
A. The contractor shall have all systems ready for operation at the final inspection and
any other scheduled inspections.
4.16 DEMONSTRATION
A. By on-off, stop-start operation, demonstrate to the AV Designer and Owner or his
representative, the use, working, resetting, and adjusting of each and every system.
Submit statement initialed by the AV Designer and Owner that such demonstration
has been made.
4.17 WARRANTY
A. General Warranty: The AV contractor shall warrant the AV system against defects in
materials and workmanship, including required labor and parts, for a period of one
year from the date of Final Acceptance of the system.
1. The AV Contractor shall not be liable for damage caused by improper use,
negligence, or acts of God.
2. Any equipment found defective during the installation or warranty period shall be
repaired not to exceed two times and then must be replaced with a new unit.
3. Provide the owner with two bound copies of all manufacturers’ warranties.
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B. Service Calls: The AV Contractor shall respond to service calls as requested by the
Owner for specific problems. These service visits shall be available within twenty-
four hours. The AV Contractor shall provide telephone contact numbers to the
Owner to enable contact with a representative.
C. Equipment Repair: The AV Contractor shall provide temporary replacement
equipment of a similar nature if repairs to the defective equipment cannot be
completed within 24 hours. Use temporary labels to match the original labeling
nomenclature. Always replace the temporary item with the original unit after repair.
D. Scheduled Visits: The AV Contractor shall make two scheduled visits to the site for
functional checks of equipment and installation. The first visit shall occur
approximately six months after the final acceptance and the second visit just prior to
the end of the warranty period.
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F. Products and Services
1. Proposed Equipment
1.01 GENERAL
A. This section includes equipment and materials for the AV system as required for a
complete installation.
B. All equipment shall be new and listed by the Underwriters Laboratories. Material
substitutions will be considered only when evidence of equality and suitability to the
AV Designer has been presented and accepted in writing, with samples if requested
by the AV Designer.
C. It shall be understood that the AV Designer/owner has the authority to reject any
material or equipment used which is not specified or approved, or showing defects of
manufacture or workmanship, before or after such material or equipment is installed.
1.02 CONDUITS
A. All conduits will be installed by others and with a pull string.
1.03 WIRE AND CABLE
A. All wire and cables shall be new and unused
B. Constant voltage (70.7-volt) loudspeaker cable: West Penn 226 stranded 16 AWG
jacketed twisted pair, or approved equal
C. Line-level audio cable and all inter-rack audio cable: West Penn 421 stranded
22AWG jacketed shielded twisted pair, or approved equal.
D. Control cable: West Penn 222-22/2 Stranded bare copper conductors, non-shielded
with an overall jacket.
E. DigitalMedia Ultra Cable, Non-Plenum Type CMR DM-CBL-ULTRA-NP for
control system.
F. RGBHV Cable: Liberty or Rapid run with BNC or VGA connectors, or approved
equal.
G. RG6 coax cable with F connectors
H. Other equipment control cables shall be stranded wire, appropriately shielded and
number of conductors required by the manufacturer for proper operation of the
system or equipment items furnished.
I. Wire and cable for all other devices shall be supplied in accordance with the
recommendations of the device manufacturer and the National Electrical Code.
J. The contractor is responsible for supplying all miscellaneous cable that may not be
mentioned in the specs such as, patch chord, connection plates, connectors, etc.
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1.04 AUDIO VIDEO EQUIPMENT RACK AND POWER DISTRIBUTION
A. Equipment racks for use in housing equipment including, but not limited to, power
amplifiers, signal processors, playback equipment, etc. will be furnished by owner
B. Equipment rack colors shall be satin black
C. Power distribution within racks shall be supplied by owner.
1.05 AV-NETWORK SWITCHES
DATA COMMUNICATIONS NETWORK EQUIPMENT/ AV- SWITCHES
A. Contractor shall install a fully functioning outdoor network system as specified
herein.
B. The system shall include all necessary equipment to create a totally functioning
outdoor network system.
C. Furnishing and installing a turnkey AV Data Network solution utilizing Cat6 and
related peripheral equipment as indicated and specified herein, and connecting the
system and related peripherals to the cabling infrastructure and network.
D. All equipment and materials shall be new and shall be designed specifically for the
work to be done.
E. Interfacing the system with the network and coordinating the installation of all
required facilities, including the disconnection of all existing services and the re-
connection of the new services at the new location with the Service Provider.
F. For purpose of this project, Supplier shall assume that it will be expected to expend
the labor to coordinate and manage the implementation of new carrier facilities and
identifying and managing the disconnection of services that will no longer be required
after cutover.
G. All equipment described herein shall be the products of manufacturers as described
herein.
H. The Contractor/ Vendor must provide in the Contract, as a minimum, a one-year
warranty on the proposed system(s), labor and those materials, and parts supplied by
the Contractor unless stated otherwise in this document. The warranty will cover the
contractor supplied parts/ equipment, labor, travel and miscellaneous costs. The
warranty period will commence the day following the date of System Acceptance.
The Vendor shall comply with this statement unless requirements differ for specific
items as indicated below.
I. If the system fails to completely perform in accordance with the specifications and
the contract documents, the contractor will take all necessary action, at no additional
cost, to restore the system to perform in accordance with the system specification
requirements and the contract documents.
J. The Installation of all AV Network Data Switches with all Mounts and Mounting
Hardware, Power Connections to the equipment, Ground Connections to the
equipment, CAT-6 Patch Cords in the AV-Cabinet are the AV- Vendor/Contractor’s
Responsibility.
K. All CAT-6 Patch Cords are being provided under this contract. All Patch Cords will
be provided by the AV-Vendors/Contractor for installation.
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1.06 AV-NETWORK EQUIPMENT SYSTEM INSTALLATION
A. AV-Contractor/ Vendor shall install (5) Five -Contractor Provided AV POE Data
Switches:
B. Transitions Network Switches- (16) 10/100/1000Base-T Ports + (2) 100/1000
SFP/RJ-45 Combo Ports Managed PoE+ AV- Network Equipment System Switches
PT. # SM16TAT2DPA in the Eqmt. Cabinets. (One in each AV Equipment Room. As
required.) Option-1.
C. Ubiquiti Networks 16-Port Unifi Switch PoE+ Data Switch, (16) Gigabit RJ45 Ports,
(2) Gigabit SFP Ports Auto-Sensing IEEE 802.3af/at PoE+, Configurable 24V
Passive PoE, 10 Gbps Total, Non-Blocking Line Rate, Managed by UniFi Controller
in the Eqmt. Cabinets. (One in each AV Equipment Room. As required.) Option-2.
D. Ubiquiti Networks 8-Port Unifi Switch PoE+ Data Switch, (8) Gigabit RJ45 Ports, (2)
Gigabit SFP Ports Auto-Sensing IEEE 802.3af/at PoE+, Configurable 24V Passive
PoE, 10 Gbps Total, Non-Blocking Line Rate, Managed by UniFi Controller in the
Eqmt. Cabinets. (One in each AV Equipment Room. As required.) Option-3.
E. AV-Contractor/ Vendor shall install (5) Five -Contractor Provided Eaton UPS Unit
PT. # 9PX2000RTN and (5) Eaton Battery Rack Mount Units PT.# 9PXEBM72RT in
the Eqmt. Cabinets. (One in each AV Equipment Room.)
F. AV-Contractor/ Vendor shall be responsible for the installation of the AV-Network
Equipment, the AV-Contractor/ Vendor shall provide equipment and program the
system.
G. AV-Contractor/ Vendor shall coordinate and set up all network records including IP
Number assignments and MAC Addresses all devices connected to the network.
H. The AV-Contractor/ Vendor shall make up and provide an Industrial Grade Electrical
Extension Cord 6’ in length from the Eaton UPS and Battery Units to the Electrical
Outlet/Receptacle in each AV-Comm. Cabinet. The cords shall be routed and neatly
secured to the cabinet backboard.
1.07 AV- EQUIPMENT CABINETS
EQUIPMENT CABINETS/ FRAMES
A. Manufacturers: Subject to compliance with requirements, provide products by one of
the following:
1. Hoffman
B. General Cabinet/Frames Requirements:
1. Equipment Frames: Freestanding, Enclosed Cabinet- 4 post modular units designed
for telecommunications terminal support and coordinated with dimensions of units to
be supported.
2. Module Dimension: Width compatible with EIA 310 standard, 19-inch panel
mounting.
3. Finish: Manufacturer's standard, baked-polyester black powder coat.
4. UL Listed.
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C. Floor-Mounted Cabinet/Racks:
1. Vertical and horizontal cable management channels, top and bottom cable troughs,
grounding lug.
2. Baked-polyester powder coat black finish with Black Doors.
3. Freestanding floor mounted Server Cabinet will be Hoffman Catalog Number
84”Hx24”Wx38”D: PT# NS2169- Black with Black Doors as defined on drawings
and as manufactured by Hoffman.
4. Install Equipment Cabinets w/vertical organizers and furnished complete with
accessories. Quantities are to be as specified and shown on drawings.
5. Each cabinet shall be Hoffman and is to include the following in each of the (5) Five
AV-Equipment Rooms:
One (1) - Hoffman AV- Equipment Cabinet PT. # NS2169 UL Listed
E/W Two (2) Removable Side Panels
One (1) Perforated Front Door
One (1) Perforated Split Rear Door
One (1) Hoffman Caster Kit PT. # NCK
One (1) Hoffman 19” Ground Bar PT. # DG19
One (1) Hoffman 19” Power Strip, 20 A, PT. # DP1N191020 –Black
One (1) Hoffman 62”Vertical Power Strip 20A, PT. # DP1N622420M –Black
Two (2) Hoffman Fan Unit PT. # A6AXFNPG
Two (2) Hoffman Vertical Cable Manager, PT. # NVCMTD21 –Black
Two (2) Hoffman Cage Nut Packs 10/32- 20 Units each, PT. # P1032CN/ SN#
70067062
One(1) Eaton UPS Rack Mounted Unit PT.#9PX2000RTN.
One (1) Eaton Eaton Battery Rack Mounted Units PT.#9PXEBM72RT.
One(1) 6” Power Extension Cords 20AMP for UPS Units.
One (1) Transitions Network Switches- (16) 10/100/1000Base-T Ports + (2) 100/1000
SFP/RJ- 45 Combo Ports Managed PoE+ AV- Network Equipment System Switches
PT. # SM16TAT2DPA. Option-1
One (1) Ubiquiti Networks 16-Port Unifi Switch PoE+. Option-2
One (1) Ubiquiti Networks 8-Port Unifi Switch PoE+. Option-3.
D. Modular Freestanding Cabinets:
1. Removable and lockable side panels.
2. Hinged and lockable Perforated Single Front Door and Perforated Split Rear Door.
3. Adjustable feet for leveling and caster kit.
4. Screened ventilation openings in the front and rear doors.
5. Cable access provisions in the roof and base.
6. Grounding bus bar.
7. Roof mounted, fan unit with filter.
8. Power strips. (Horizontal and Vertical)
9. Baked-polyester powder coat Black Finish with Black Doors.
10. Cabinets keyed alike.
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E. Cable Management for Equipment Cabinet/Frames:
1. Metal, with integral wire retaining fingers.
2. Baked-polyester powder coat black finish.
3. Vertical cable management panels shall have front and rear channels.
4. Provide horizontal crossover cable manager at the top of each relay rack, with a
minimum height of two rack units each.
5. Horizontal cable managers shall have extended covers to hide patch cables lacing into
vertical cable managers.
1.08 AV- EQUIPMENT LADDER RACK/TRAY
LADDER RACK/TRAY
Contractor to provide ladder rack and stand-offs as shown on drawings for support of
backbone cables passing vertically and horizontally in the AV- Equipment Comm.
Rooms.
A. Include connecting hardware and support hardware for a complete installation
including, but not limited to, equipment cabinets to runway mounting plates, wall
angle support brackets, butt splice swivels, junction splice connections and grounding
kits.
B. Ladder Rack/Tray: In Equipment Rooms
1. Manufacturers: Subject to compliance with requirements, available manufacturers
offering products that may be incorporated into the Work include, but are not limited
to, the following:
a. Hoffman
2. Ladder Rack Materials: Metal, suitable for indoors and protected against corrosion,
finished in black powder coat. Ladder rack shall be a tubular side bar type nominally
3/8" thick by 1-1/2" high (Minimum) with 1/2" x 1" welded rings spaced 9" on center.
UL Listed Black in color.
a. Ladder Racks: Nominally 12 inches wide, and a rung spacing of 9 inches.
b. 12” Equipment Ladder Tray-Hoffman
UL Listed
12” Tray/ Black Pt.# LSS12BLK
Junction Clamp Kit Pt.# LJSKB
In-Line Butt Kit Pt.# LBSKB
12” Angel Support Kit Pt.# LWASK12BLK
12” Wall Support Bracket Kit Pt.# LTSB12BLK
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1.09 COMMUNICATION COAXIAL BACKBONE CABLING AND COAXIAL
SPLICING/ TERMINATIONS
1.09-A Communications Coaxial Backbone Cabling
A. Coaxial Backbone Cabling
1. Provide (1) RG-11 GHz 75-ohm coaxial cable for Video and Broadband (CATV)
applications.
ComScope:
PT# 5914 Outdoor and In-Slab / Black
PT# 2287V Plenum / White
B. Manufacturers: Subject to compliance with requirements, provide products by one of
the following:
1. General Cable
2. ComScope, Inc.
C. General Coaxial Cable Requirements: Broadband type, recommended by cable
manufacturer specifically for broadband data transmission applications. Coaxial
cable and accessories shall have 75-ohm nominal impedance with a return loss of 20
dB maximum from 7 to 806 MHz’s
D. RG-11/U: NFPA 70, Type CATV.
1. No. 14 AWG, solid, copper-covered steel conductor.
2. Gas-injected, foam-PE insulation.
3. Double shielded with 100 percent aluminum polyester tape and 60 percent aluminum
braid.
4. Jacketed with sunlight-resistant, black PVC or PE.
5. Suitable for outdoor installations in ambient temperatures ranging from minus 40 to
plus 85 deg C.
E. NFPA and UL compliance listed and labeled by an NRTL acceptable to authorities
having jurisdiction as complying with UL 1655 and with NFPA 70, "Radio and
Television Equipment" and "Community Antenna Television and Radio Distribution"
Articles. Types are as follows:
1. CATV Riser Rated: Type CATVR or CATVP, complying with UL 1666.
F. Cables shall be 100 percent sweep tested for attenuation and signal return loss (SRL)
throughout the entire frequency spectrum.
G. 75-ohm impedance coaxial CATB station cable, RG-6/U type, plenum rated CATVP,
18 AWG copper conductor, steel center conductor, foam FEP insulation, dual-
laminated aluminum foil shield, 95% tinned copper braid shield, plenum grade PVC
jacket. ComScope or engineers approved equal.
1. Coax Cable (Sta./Backbone)-RG6 Type CMP (White) – ComScope PT.# 2276V
Audio Visual System Tuscaloosa County School System
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1.09-B Communications Coaxial Splicing and Terminations Coaxial Cable Hardware
A. Manufacturers: Subject to compliance with requirements, provide products by one of
the following:
1. Aim Electronics
2. Hubbell
3. General Cable
4. CommScope, Inc.
5. Toner
6. Blonder Tongue
B. Coaxial-Cable Connectors: Type F connectors, 75 ohms.
C. Connectors shall be sized to fit the appropriate cable being installed.
D. Patch panels shall support F type connectors.
E. F-Type connectors shall meet or exceed the requirements of ANSI/SCTE 02 1997.
F. The Total Tap/Toner
1. PT. #F59-T75 F Port Male Terminator
2. PT. #TXMT-3H Housing(3) Port Tap Cavity Housing
3. PT. #TXMT108-23(8) Port Tap Plate=23db
4. PT. #TXMT108-20(8) Port Tap Plate=20db
5. PT. #TXMT108-17(8) Port Tap Plate=17db
6. PT. #TXMT108-14(8) Port Tap Plate=14db
7. PT. #TXMT-BTap Blank Plate
G. Toner – Splitters 2, 4, 6 and 8 way.
1. 2-way-PT. #GV5-2
2. 4-way-PT. #GV5-4
3. 8-way-PT. #GV5-6
4. 6-way-PT. #GV5-8
H. Blonder Tongue Amplifier/ CATV RF Distribution Amplifier 1000MHz- 35dB Gain,
PT. #ACA-35-1000
I. F-Connector RG11- Pt. #F11-ALM
J. 75-ohm impedance, RG/6U type coaxial cables shall be terminated with universal “F”
type connectors, “crimp” type single piece brass construction with a ½” attached
ferrule. Connectors shall be Toner. Install per manufacturer’s instruction with
approved tooling. “Twist-on” Type “F” connectors are not acceptable.
K. Modular fitting with female/female F-connector for CATV shall be as indicated on
the drawings.
L. F-Connector RG6- Pt. #F56-324
M. F-Type CommScope Coupler Module Pt. #M81C-Coupler
Audio Visual System Tuscaloosa County School System
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1.10 MULTI-MEDIA ROOM
MICROPHONES
A. Furnish and install the following Wireless Microphone System
1. The Wireless Combo Microphone Systems shall be equal to Shure SLX Wireless
System composed of: (Qty 4)
a. Shure ULXS4 rack mount receiver with rack ears
b. Shure ULXS24/Beta58 hand held transmitter
c. Shure ULXS1 Body Pack Transmitter
d. Shure WL185 Lavaliere Microphone
Approved Equal
Audix
Sennheiser
Electro-Voice
2. Active Directional Antenna (Location to be determined by AV Designer)
Shure UA874 (Qty 2)
Approved Equal
Audix
Sennheiser
Electro-Voice
3. A podium style gooseneck microphone
a. Shure MX415/C (Qty 1)
b. R185B
Approved Equal
Audix
Sennheiser
Electro-Voice
DIGIAL SIGNAL PROCESSING
A. Furnish Digital Signal Processor (DSP) for using in controlling the various audio
signals for playback of devices.
B. The DSP system shall provide twelve balanced mic/line inputs and eight balanced
mic/line outputs on plug-in barrier-strip connectors. Inputs and outputs shall be
analog, with internal 24-bit A.D & D/A converters operating at a sample rate of 48
kHz. All internal processing shall be digital (DSP).
C. The DSP shall provide the following:
1. Ethernet port for software configuration/control
2. Serial port for third-party remote control
3. Remote control bus for dedicated control panels
4. Pre-configured I/O with definable processing
5. Mix, route, combine, EQ, delay, control, etc.
6. UL listed
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D. Furnish and install the following
1. Biamp Nexia CS (Qty 1)
Approved Equal
Symetrix
Ashly
Rane
AMPLIFIER (POWER AMP)
A. General: Amplifier to be mounted in the equipment rack. The amplifier will perform
to these minimal specifications. The amplifier shall contain all solid state circuitry,
using complementary silicon output devices. The amplifier shall operate from 50-60
Hz AC power and operate at 70v.
B. Each power amplifier shall have an input connector which is either a screw-type
barrier strip or XLR type. Output connections shall be barrier strip. Other types of
connectors shall not be accepted.
C. Furnish and install the following in the Rack:
1. QSC CX302v two channels 200w for lobby full-range. (Qty1)
Approved Equal
Crown
Electro-Voice
PLAYBACK DEVICES FOR MULTI-PURPOSE ROOM
A. Furnish Digital Video Disc (Blu-Ray) playback equipment in Rack Room 111 and in
podium.
B. Units shall be furnished with HDMI and component inputs and outputs. Controllable
with RS-232C or IP. Supports Blu-Ray, DVD and audio CD formats.
C. Furnish and install the following:
1. Denon DN-500BD Blu-Ray player with rack mounting ears. (Qty 1)
Approved Equal
Marantz
Yamaha
CEILING MOUNTED LOUSDPEAKER ASSEMBLIES
A. Furnish ceiling mounted loudspeakers at the locations noted on the drawings.
B. Each speaker shall be installed in a recessed enclosure. Furnish braces designed to
provide additional support to the weight of the speaker and prevent tile sag.
Coordinate exact locations with the Architect. Baffles shall be painted a color
selected by the AV Designer prior to installation. Connect the loudspeakers as
indicated in the drawings.
C. Tap the transformers as indicated (2.5). Measure and record the impedance at
1000Hz of each home run at the amplifier terminals.
D. Color: Off white
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E. Furnish and install the following:
1. Electro-voice EVID 8.2LP coaxial 8” loudspeaker. (Qty 13)
Approved Equal
Atlas
Tannoy
TV MONITORS FOR MULTI-PURPOSE ROOM
A. Furnish and install 80” LCD Flat Screens
B. Screens are to be mounted as indicated in the drawings.
C. HDMI In and Controllable by RS232
D. Furnish and install the following:
1. Sharp LC80LE661 80” TV monitor (Qty 1)
Approved Equal
Samsung
LG
Sony
2. ProMount UT-PRO310 tilt wall mount for TV monitor. (Qty 1)
Approved Equal
Chief
Peerless
E. Furnish and install 60” LCD Flat Screens
F. Screens are to be mounted as indicated in the drawings.
G. HDMI In and Controllable by RS232
H. Furnish and install the following:
3. Sharp LC60LE661 60” TV monitor (Qty2)
Approved Equal
Samsung
LG
Sony
4. Paramount Swivel wall mount for TV monitor. (Qty2)
Approved Equal
Chief
Peerless
LECTERN
A. Install a lectern to house podium mic and laptop distribution
B. 46” high and 25” wide
C. Medium Oak Veneer finish
D. Furnish and install the following
1. Da-Lite Lexington Lectern (Qty 1)
No approved equal
Audio Visual System Tuscaloosa County School System
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PRESENTATION VIDEO SWITCHER
A. Furnish a 7X4 switcher be installed.
B. Handle up to 7 AV sources.
C. Outputs are to provide up to 2 DM, HDBaseT and 2 HDMI outputs.
D. Selectable input and output
E. Integrated Ethernet networking and USB distribution for managing the displays
and other room devices without necessitating any additional wiring.
F. Furnish and install the following:
1. Crestron DMPS3-300-C System 300 Switcher (Qty 1)
DM PLATE CONNECTION FOR LECTERN AND SOUNDBOARD RACK
A. Finish Stainless steel wall plates with HDMI connectors on columns as designated in
drawings
B. DigitalMedia 8G HDBaseT transmitter.
C. Plate with RJ 45 for HDBaseT transmission.
D. Plate colors are to be determined by AV Designer/owner.
E. Furnish and install the following
1. Crestron DM-TX-200-C-2G HDBT (Qty 2)
DIGITAL RECEIVERS FOR TV MONITORS AND PROJECTOR
A. Furnish receiver for each TV Monitors and projector that is routed from the switcher
B. DigitalMedial 8G HDBaseT receiver
C. RS 232 control and HDMI output
D. 2 channel outputs
E. Upscales the input signal to match the native resolution of an screen-including 4K
and Ultra HD displays
F. Furnish and install the following
1. Crestron DM-RMC-4K-Scaller (Qty 2)
TOUCH PANELS
A. Furnish touch panels for controlling audiovisual system
B. 7” LED backlit color LCD display
C. Touch Screen
D. High-performance H.264 streaming video
E. Furnish and install the following
1.Crestron TSW-750 (Qty 1)
WIRELESS GATEWAY
A. Furnish a RF gateway for use of wireless touch panel
B. Range of 300 ft.
C. Communicate with control system via the Cresnet network
D. Furnish and install the following
1. Crestron CNFRGWA-418 (Qty 1)
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DIGITALMEDIA (DM) CABLE
A. Furnish DigitalMedia cabling with connectors to all HDBaseT inputs and output as
indicated on drawings
B. 8G ultra high-performance CAT5e connecting all
C. HDBaseT rated.
D. Furnish and install the following
1. DM-CBL-8G.NP
2. DM-8G-CONN
HDMI EXTENDERS
A. Install HDMI Extenders over Cat6
B. Single cable connection up to 500ft
C. Transmitter/Receiver
D. Audio flow
E. Furnish and install the following
1. Trip-Lite B132-004A-2 (Qty 1)
Approved Equal
C2G
Extron
Crestron
SOUND MIXING CONSOLE
A. Furnish as mixing console to be racked in a mobile cart.
B. 16 input channel (Balance/Unbalance) and 1 Stereo unbalance inp
C. 4 sub outputs and 2 main outputs
D. Independent A-B output for 2-track recording, monitor foldback, speaker fills etc.
E. +48V Phantom Power
F. USB multitrack recording option
G. Furnish and install the following
1. Allen & Heath MixWizard 16.2
Approved Equal
Yamaha
Midas
XLR RETURN WALL PATE
A. Furnish a wall plate with 4 female XLR connectors
B. Mount on exterior closet wall at soundboard
1. RCI custom (Qty 1)
Approved Equal
Liberty
Plateworks
FLOOR BOX
A. Furnish a 10x10 floor box w/back box
B. Connections: 1 Microphone input, 1 Crestron DM Cat6,
1. Ace BackStage
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WALL BOX
A. Furnish a large capacity wall box
B. Low profile cover with locking door
C. Locking cover door
D. Back boxes with knockouts
E. Fits within standard wall dimensions
F. apped connector mounting hole
G. Large 1”, 1 ¼” Knockouts for conduit
1. FSR WB-X3-GNG (Qty 1)
DESK TOP MICROPHONE STAND
A. Height Adj.: 9-13"
B. Base Spread: 6"
C. Base Weight: 2 lbs.
D. Color: Black base; black shaft
1. On-stage DS7200B (Qty 4)
Approved Equal
Atlas
Ultimate
MICROPHONE STAND
A. Height Adj.: 33-60"
B. Base Diameter: 10
C. Weight: 7 lbs.
D. Black Finish Steel mid-point locking clutch
E. 5/8"- 27 solid threaded upper shaft w/ locking washer
1. On-Stage MS7201B (Qty 1)
POE DATA SWITCH
A. (8) Gigabit RJ45 Ports, Managed by UniFi Controller, or
B. (16) Gigabit RJ45 Ports, Managed by UniFi Controller, or
C. (16) Gigabit RJ45 Ports, 10/100/1000Base-T Ports +
D. (2) Gigabit SFP Ports
E. Auto-Sensing IEEE 802.3af/at PoE+
F. Configurable 24V Passive PoE
G. 10 Gbps Total, Non-Blocking Line Rate-
1. Ubiquiti Netowrks 8-Port Unifi Switch PoE+, or
2. Ubiquiti Netowrks 16-Port Unifi Switch PoE+, or
3. Transitions Network Switches- (16) 10/100/1000Base-T Ports + (2) 100/1000
SFP/RJ- 45 Combo Ports Managed PoE+ AV- Network Equipment System Switches
PT. # SM16TAT2DPA. (Qty. 1)
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1.11 CAFETORIUM
MICROPHONES
A. Furnish and install the following Wireless Microphone System
1. The Wireless Combo Microphone Systems shall be equal to Shure SLX Wireless
System composed of: (Qty 4)
B. Shure ULXS4 rack mount receiver with rack ears
C. Shure ULXS24/Beta58 hand held transmitter
D. Shure ULXS1 Body Pack Transmitter
E. Shure WL185 Lavaliere Microphone
Approved Equal
Audix
Sennheiser
Electro-Voice
F. Active Directional Antenna (Location to be determined by AV Designer)
1. Shure UA874 (Qty 2)
Approved Equal
Audix
Sennheiser
Electro-Voice
G. Dynamic Microphone
1. Shure SM58 (Qty 2)
Approved Equal
Audix
Sennheiser
Electro-Voice
DIGIAL SIGNAL PROCESSING
A. A Furnish Digital Signal Processor (DSP) for using in controlling the various audio
signals for playback of devices.
B. The DSP system shall provide twelve balanced mic/line inputs and eight balanced
mic/line outputs on plug-in barrier-strip connectors. Inputs and outputs shall be
analog, with internal 24-bit A.D & D/A converters operating at a sample rate of 48
kHz. All internal processing shall be digital (DSP). Capability.
C. The DSP shall provide the following:
D. Ethernet port for software configuration/control
E. Serial port for third-party remote control
F. Remote control bus for dedicated control panels
G. Pre-configured I/O with definable processing
H. Mix, route, combine, EQ, delay, control, etc.
I. UL listed
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J. Furnish and install the following:
1. Biamp Nexia CS (Qty 1)
Approved Equal
Symetrix
Ashly
Rane
AMPLIFIER (POWER AMP)
A. General: Amplifier to be mounted in the equipment rack. The amplifier will perform
to these minimal specifications. The amplifier shall contain all solid state circuitry,
using complementary silicon output devices. The amplifier shall operate from 50-60
Hz AC power and operate at 70v.
B. Each power amplifier shall have an input connector which is either a screw-type
barrier strip or XLR type. Output connections shall be barrier strip. Other types of
connectors shall not be accepted.
C. Furnish and install the following in the Rack:
1. QSC CX302v two channels 200w for lobby full-range. (Qty1)
Approved Equal
Crown
Electro-Voice
PLAYBACK DEVICES FOR MULTI-PURPOSE ROOM
A. Furnish Digital Video Disc (Blu-Ray) playback equipment in Rack Room 111 and in
podium.
B. Units shall be furnished with HDMI and component inputs and outputs. Controllable
with RS-232C or IP. Supports Blu-Ray, DVD and audio CD formats.
C. Furnish and install the following:
1. Denon DN-500BD Blu-Ray player with rack mounting ears. (Qty 1)
Approved Equal
Marantz
Yamaha
CEILING MOUNTED LOUSDPEAKER ASSEMBLIES
A. Furnish ceiling mounted loudspeakers at the locations noted on the drawings.
B. Each speaker shall be installed in a recessed enclosure. Furnish braces designed to
provide additional support to the weight of the speaker and prevent tile sag.
Coordinate exact locations with the Architect. Baffles shall be painted a color
selected by the AV Designer prior to installation. Connect the loudspeakers as
indicated in the drawings.
C. Tap the transformers as indicated (2.5). Measure and record the impedance at
1000Hz of each home run at the amplifier terminals.
D. Color: Off white
Audio Visual System Tuscaloosa County School System
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E. Furnish and install the following:
1. Electro-voice EVID 8.2LP coaxial 8” loudspeaker. (Qty 8)
Approved Equal
Atlas
Tannoy
TV MONITORS FOR MULTI-PURPOSE ROOM
A. Furnish and install 80” LCD Flat Screens
B. Screens are to be mounted as indicated in the drawings.
C. HDMI In and Controllable by RS232
D. Furnish and install the following:
1. Sharp LC60LE661 60” TV monitor (Qty 1)
Approved Equal
Samsung
LG
Sony
2. ProMount UT-PRO310 tilt wall mount for TV monitor. (Qty 1)
Approved Equal
Chief
Peerless
LOCAL AV CONNECTION PANEL FOR TRAINING ROOM
A. Furnish a single gang wall plate
B. Inputs-HDMI, VGA and 1/8” Audio
C. Furnish and install the following
1. Philmore 75-647 Stainless steel wall Plate (Qty 4)
FLOOR BOX
A. Furnish a 10x10 floor box w/back box
B. Connections: 1 Microphone input, 1 HDMI, (Configure for 1 box)
C. Connections: 2 Microphone inputs (Configure for 2 boxes)
1. Ace BackStage /(Qty 3)
SOUND MIXING CONSOLE
A. Furnish a s mixing console to be racked in a mobile cart.
B. 16 input channel (Balance/Unbalance) and 1 Stereo unbalance inp
C. sub outputs and 2 main outputs
D. Independent A-B output for 2-track recording, monitor foldback, speaker fills etc
E. +48V Phantom Power
F. USB multitrack recording option
G. Furnish and install the following
1. Allen & Heath MixWizard 16.2 (Qty. 1)
Approved Equal
Yamaha
Midas
Audio Visual System Tuscaloosa County School System
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XLR RETURN WALL PATE
A. Furnish a wall plate with 2 male XLR connectors
B. Mount inside stage wall as indicated on drawings
1. RCI custom (Qty 1)
Approved Equal
Liberty
Plateworks
POE DATA SWITCH
A. (8) Gigabit RJ45 Ports, Managed by UniFi Controller, or
B. (16) Gigabit RJ45 Ports, Managed by UniFi Controller, or
C. (16) Gigabit RJ45 Ports, 10/100/1000Base-T Ports +
D. (2) Gigabit SFP Ports
E. Auto-Sensing IEEE 802.3af/at PoE+
F. Configurable 24V Passive PoE
G. 10 Gbps Total, Non-Blocking Line Rate-
1. Ubiquiti Netowrks 8-Port Unifi Switch PoE+, or
2. Ubiquiti Netowrks 16-Port Unifi Switch PoE+, or
3. Transitions Network Switches- (16) 10/100/1000Base-T Ports + (2) 100/1000
SFP/RJ- 45 Combo Ports Managed PoE+ AV- Network Equipment System Switches
PT. # SM16TAT2DPA. (Qty. 1)
CONTROL PROCESSOR
A. Ethernet monitoring and control
B. Supports TouchLink® touchpanels
C. Three bidirectional RS-232 serial ports for universal control of display devices,
switchers, and other equipment
D. Four IR ports
E. Four relays
F. Four contact closure inputs
1. Extron IPL 250 (Qty. 4)
TOUCH SCREEN
A. 3.5" color touchscreen with 320x240 resolution and 18-bit color depth
B. Eight customizable backlit buttons and a user-friendly volume knob
C. Three-gang mounting on a wall, lectern, or any flat surface
D. Power over Ethernet allows the touchpanel to receive power and communication over
a single CAT 5-type cable, eliminating the need for a local power supply - PoE
injector included
1. Extron TLP 350MV (Qty. 4)
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HDMI SWITCHER
A. Inputs: 4
B. Outputs: 1
C. Bandwidth: 6.75Gbps (2.25Gbps per graphic channel)
D. HDCP compliant
E. EDID capture
1. Krammer VS-41H (Qty. 1)
Approved Equal
Extron
Grefen
REAR PROJECTOR
A. Projection System High-aperture Epson 3-chip,
a. 3LCD technology
B. Projection Method Front/rear/ceiling mount
C. LCD Driving Method 2,304,000 pixels x 3LCDs
D. Output: 8700 lumens
E. Aspect Ratio Native16:10, (supports 4:3, 16:9, 5:4)
F. Native Resolution XGA (1024 x 768)
1. Epson Powerlite Pro Z9870NL XGA 3 LCD Projector (Qty.1)
Approved Equal
Sanyo
Panasonic
Sony
STANDARD and SHORT THROW LENS
A. Zoom Ratio: 1 – 1.2
B. Focal Length: 14.8mm – 17.7mm
C. F-Number: 2.0 – 2.1
D. Furnish and install
1. Epson ELPLU02 Lens (Qty. 2)
ELECTRIC REAR SCREEN
A. Wall or Ceiling Mountable
B. Tensioned
C. 3-Position Wall Switch
D. 184" Diagonal
E. HDTV Format
F. 16:9 Aspect Ratio
G. Dual Vision Finish (Front and rear)
H. Furnish and install
1. Da-lite 35189 Advantage Deluxe Tensioned (Qty. 1)
Approved Equal
Draper
Elte
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PROJECTOR SECURITY CAGE
A. Furnish a projector security cage
B. Fully encloses the projector and mount in a locked cage
1. Chief PG1A (Qty1)
WALL BOX
A. Furnish a large capacity wall box
B. Low profile cover with locking door
C. Locking cover door
D. Back boxes with knockouts
E. Fits within standard wall dimensions
F. apped connector mounting hole
G. Large 1”, 1 ¼” Knockouts for conduit
1. FSR WB-X3-GNG (Qty 1)
BOOM MICROPHONE STAND
A. Steel midpoint locking clutch
B. Boom Length: 30"
C. Height Adjustment: 32"-61.5"
D. Base Spread: 23"
1. OnStage MS7701B (Qty 6)
Atlas
Ultimate
LED PAR64 LIGHT FIXTURES
A. Furnish LED par 64 fixtures
B. 4/5/9/10-channel RGBAW wash light
C. Built-in automated programs via DMX
D. Built-in color macros via DMX
E. RGBAW color mixing with or without DMX control
F. Master/Slave, Standalone & Sound Active Modes
G. 32-bit dimming. Standard plus four 32-bit variations (Rev B)
H. Full electronic dimming & 1-10FPS strobing
I. LED display with 4-button control panel
1. Blizzard Rocklite RGBAW Par (Qty 18)
LIGHT CONTROLLER CONSOLE
A. 136 channel hybrid lighting control device
B. Manipulate conventional and moving lights
C. 96 programmable Scenes and 8 programmable Chases can be recorded for the moving
light section.
D. Group button to control more than 1 fixture at a time and four speed and fade faders
for manual override of Chases.
1. American DJ DMX Pro Operator (Qty 1)
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LIGHTING PIPE GRID
A. 1-1/2" schedule 40 steel pipe battens crossing at right angles
B. The upper level of battens run in one direction and is suspended from the building
structure
C. The lower level of battens is clamped perpendicular to the upper pipe battens
1. IA Stage Standard Pipe Grid (Qty 2)
1.12 GYNMASIUM
MICROPHONES
A. Furnish and install the following Wireless Microphone System
1. The Wireless Combo Microphone Systems shall be equal to Shure SLX Wireless
System composed of: (Qty 4)
A. Shure ULXS4 rack mount receiver with rack ears
B. Shure ULXS24/Beta58 hand held transmitter
C. Shure ULXS1 Body Pack Transmitter
D. Shure WL185 Lavaliere Microphone
Approved Equal
Audix
Sennheiser
Electro-Voice
2. Active Directional Antenna (Location to be determined by AV Designer)
A. Shure UA874 (Qty 2)
Approved Equal
Audix
Sennheiser
Electro-Voice
3. Dynamic Microphone
A. Shure SM58 (Qty 2)
Approved Equal
Audix
Sennheiser
Electro-Voice
DIGIAL SIGNAL PROCESSING
A. Furnish Digital Signal Processor (DSP) for using in controlling the various audio
signals for playback of devices.
B. The DSP system shall provide twelve balanced mic/line inputs and eight balanced
mic/line outputs on plug-in barrier-strip connectors. Inputs and outputs shall be
analog, with internal 24-bit A.D & D/A converters operating at a sample rate of 48
kHz. All internal processing shall be digital (DSP).
C. The DSP shall provide the following:
D. Ethernet port for software configuration/control
E. Serial port for third-party remote control
F. Remote control bus for dedicated control panels
G. Pre-configured I/O with definable processing
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H. Mix, route, combine, EQ, delay, control, etc.
I. UL listed
J. Furnish and install the following
1. Biamp Nexia CS (Qty 1)
Approved Equal
Symetrix
Ashly
Rane
AMPLIFIER (POWER AMP)
A. General: Amplifier to be mounted in the equipment rack. The amplifier will perform
to these minimal specifications. The amplifier shall contain all solid state circuitry,
using complementary silicon output devices. The amplifier shall operate from 50-60
Hz AC power and operate at 70v.
B. Each power amplifier shall have an input connector which is either a screw-type
barrier strip or XLR type. Output connections shall be barrier strip. Other types of
connectors shall not be accepted.
C. Furnish and install the following in the Rack:
1. QSC CX502 two channels 500w (Qty3)
Approved Equal
Crown
Electro-Voice
PLAYBACK DEVICES FOR MULTI-PURPOSE ROOM
A. Furnish Digital Video Disc (Blu-Ray) playback equipment in Rack Room 111 and in
podium.
B. Units shall be furnished with HDMI and component inputs and outputs.
C. Controllable with RS-232C or IP.
D. Supports Blu-Ray, DVD and audio CD formats.
E. Furnish and install the following:
1. Denon DN-500BD Blu-Ray player with rack mounting ears. (Qty 1)
Approved Equal
Marantz
Yamaha
FULL-RANGE LOUD SPEAKER
A. Furnish loud speaker with side mounting hole
B. Passive
C. Type: Full-range
D. LF driver:15"
E. MF driver: Not applicable
F. HF driver:1" Titanium dome
G. Power capacity 8 Ohms program/peak:500W Cont/2000W Peak Ohms program/peak:
H. Frequency response:50Hz - 20kHz +3dB
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I. Coverage pattern:70 x 70
J. Max SPL:124 Db
K. Furnish and install
1. Turbosound NUQ153-15” loudspeaker (Qty 10)
Approved Equal
EV
JBL
QSC
POE DATA SWITCH
A. (8) Gigabit RJ45 Ports, Managed by UniFi Controller, or
B. (16) Gigabit RJ45 Ports, Managed by UniFi Controller, or
C. (16) Gigabit RJ45 Ports, 10/100/1000Base-T Ports +
D. (2) Gigabit SFP Ports
E. Auto-Sensing IEEE 802.3af/at PoE+
F. Configurable 24V Passive PoE
G. 10 Gbps Total, Non-Blocking Line Rate-
1. Ubiquiti Netowrks 8-Port Unifi Switch PoE+, or
2. Ubiquiti Netowrks 16-Port Unifi Switch PoE+, or
3. Transitions Network Switches- (16) 10/100/1000Base-T Ports + (2) 100/1000
SFP/RJ- 45 Combo Ports Managed PoE+ AV- Network Equipment System Switches
PT. # SM16TAT2DPA. (Qty. 1)
CONTROL PROCESSOR
A. Ethernet monitoring and control
B. Supports TouchLink® touchpanels
C. Three bidirectional RS-232 serial ports for universal control of display devices,
switchers, and other equipment
D. Four IR ports
E. Four relays
F. Four contact closure inputs
1. Extron IPL 250 (Qty 1)
TOUCH SCREEN
A. 3.5" color touchscreen with 320x240 resolution and 18-bit color depth
B. Eight customizable backlit buttons and a user-friendly volume knob
C. Three-gang mounting on a wall, lectern, or any flat surface
D. Power over Ethernet allows the touchpanel to receive power and communication over
a single CAT 5-type cable, eliminating the need for a local power supply - PoE
injector included
1. Extron TLP 350MV (Qty 1)
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HDMI SWITCHER
A. Inputs: 4
B. Outputs: 1
C. Bandwidth: 6.75Gbps (2.25Gbps per graphic channel)
D. HDCP compliant
E. EDID capture
1. Krammer VS-41H (Qty 1)
Approved Equal
Extron
Grefen
FLOOR BOX
A. Furnish a 10x10 floor box w/back box
B. Connections: 1 Microphone input, 1 HDMI, (Configure for 1 box)
1. Ace BackStage -10x10 /(Qty 3)
PORTABLE SUB MIXER
A. Furnish a small analog mixer
B. Six input channel (2 xXLR, 4 x TRS)
C. Two outputs ( 2x XLR, 2x TRS)
D. Two Phanton Power channels
E. 2 Band EQ
1. Yamaha MG06 (Qty. 1)
Approved Equal
Alesis
Behringer
M-audio
HDMI EXTENDERS
A. Install HDMI Extenders over Cat6
B. Single cable connection up to 500ft
C. Transmitter/Receiver
D. Audio flow
E. Furnish and install the following
1. Trip-Lite B132-004A-2 (Qty 5)
Approved Equal
C2G
Extron
Crestron
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WALL BOX
A. Furnish a large capacity wall box
B. Low profile cover with locking door
C. Locking cover door
D. Back boxes with knockouts
E. Fits within standard wall dimensions
F. Tapped connector mounting hole
G. Large 1”, 1 ¼” Knockouts for conduit
1. FSR WB-X3-GNG (Qty 1)
BOOM MICROPHONE STAND
E. Steel midpoint locking clutch
F. Boom Length: 30"
G. Height Adjustment: 32"-61.5"
H. Base Spread: 23"
2. OnStage MS7701B (Qty 6)
Atlas
Ultimate
1.13 BAND AND CORAL ROOMS
MICROPHONES
A. Furnish and install the following Wireless Microphone System
B. Shure ULXS4 rack mount receiver with rack ears
C. Shure ULXS24/Beta58 hand held transmitter
D. Shure ULXS1 Body Pack Transmitter
E. Shure WL185 Lavaliere Microphone
1. The Wireless Combo Microphone Systems shall be equal to Shure SLX Wireless
System composed of: (Qty 2)
Approved Equal
Audix
Sennheiser
Electro-Voice
2. Active Directional Antenna (Location to be determined by AV Designer)
A. Shure UA874 (Qty 4)
Approved Equal
Audix
Sennheiser
Electro-Voice
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DIGIAL SIGNAL PROCESSING
A. Furnish Digital Signal Processor (DSP) for using in controlling the various audio
signals for playback of devices.
B. The DSP system shall provide twelve balanced mic/line inputs and eight balanced
mic/line outputs on plug-in barrier-strip connectors. Inputs and outputs shall be
analog, with internal 24-bit A.D & D/A converters operating at a sample rate of 48
kHz. All internal processing shall be digital (DSP).
C. The DSP shall provide the following:
D. Ethernet port for software configuration/control
E. Serial port for third-party remote control
F. Remote control bus for dedicated control panels
G. Pre-configured I/O with definable processing
H. Mix, route, combine, EQ, delay, control, etc.
I. UL listed
K. Furnish and install the following
1. Biamp Nexia CS (Qty 2)
Approved Equal
Symetrix
Ashly
Rane
AMPLIFIER (POWER AMP)
A. General: Amplifier to be mounted in the equipment rack. The amplifier will perform
to these minimal specifications. The amplifier shall contain all solid state circuitry,
using complementary silicon output devices. The amplifier shall operate from 50-60
Hz AC power and operate at 70v.
B. Each power amplifier shall have an input connector which is either a screw-type
barrier strip or XLR type. Output connections shall be barrier strip. Other types of
connectors shall not be accepted.
C. Furnish and install the following in the Rack in Datacom room M105:
1. QSC CX302v two channels 200w for lobby full-range. (Qty2)
Approved Equal
Crown
Electro-Voice
DIGITAL AUDIO RECORDER AND PLAYBACK
A. Records to SD/SDHC and USB media in MP3 and WAV (up to 24-bit/96kHz)
B. Dual Record feature (records to two media options simultaneously for primary and
backup recording)
C. Relay Record feature (continues recording to backup media when primary media is
full)
D. File Archiving via FTP (Automatic or Timed) with 24/7 record feature
E. Web Remote for setup and control with Password Protection
F. Independent switchable XLR Mic/Line inputs with +48V Phantom Power
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G. Timer recording/playback (30 schedules available)
H. IP, RS-232c, GPIO, USB keyboard remote control
I. Front panel USB keyboard connection
J. NTP supported (Network Time Protocol)
K. EDL marking & file edit functions (Move, Copy, Combine and Divide)
1. Denon DN-500r. (Qty 2)
Approved Equal
Marantz
Yamaha
CEILING MOUNTED LOUSDPEAKER ASSEMBLIES
A. Furnish ceiling mounted loudspeakers at the locations noted on the drawings.
B. Each speaker shall be installed in a recessed enclosure. Furnish braces designed to
provide additional support to the weight of the speaker and prevent tile sag.
Coordinate exact locations with the Architect. Baffles shall be painted a color
selected by the AV Designer prior to installation. Connect the loudspeakers as
indicated in the drawings.
C. Tap the transformers as indicated (2.5). Measure and record the impedance at
1000Hz of each home run at the amplifier terminals.
D. Color: Off white
E. Furnish and install the following:
1. Electro-voice EVID 8.2LP coaxial 8” loudspeaker. (Qty 10)
Approved Equal
Atlas
Tannoy
POE DATA SWITCH
A. (8) Gigabit RJ45 Ports, Managed by UniFi Controller (Qty 2), or
B. (16) Gigabit RJ45 Ports, Managed by UniFi Controller (Qty 1), or
C. (16) Gigabit RJ45 Ports, 10/100/1000Base-T Ports + (Qty 1)
D. (2) Gigabit SFP Ports
E. Auto-Sensing IEEE 802.3af/at PoE+
F. Configurable 24V Passive PoE
G. 10 Gbps Total, Non-Blocking Line Rate-
1. Ubiquiti Netowrks 8-Port Unifi Switch PoE+, or
2. Ubiquiti Netowrks 16-Port Unifi Switch PoE+, or
3. Transitions Network Switches- (16) 10/100/1000Base-T Ports + (2) 100/1000
SFP/RJ- 45 Combo Ports Managed PoE+ AV- Network Equipment System Switches
PT. # SM16TAT2DPA. (Qty. 2)
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CONTROL PROCESSOR
A. Ethernet monitoring and control
B. Supports TouchLink® touchpanels
C. Three bidirectional RS-232 serial ports for universal control of display devices,
switchers, and other equipment
D. Four IR ports
E. Four relays
F. Four contact closure inputs
1. Extron IPL 250 (Qty 2)
TOUCH SCREEN
A. 3.5" color touchscreen with 320x240 resolution and 18-bit color depth
B. Eight customizable backlit buttons and a user-friendly volume knob
C. Three-gang mounting on a wall, lectern, or any flat surface
D. Power over Ethernet allows the touchpanel to receive power and communication over
a single CAT 5-type cable, eliminating the need for a local power supply - PoE
injector included
1. Extron TLP 350MV (Qty 2)
WALL BOX
A. Furnish a large capacity wall box
B. Low profile cover with locking door
C. Locking cover door
D. Back boxes with knockouts
E. Fits within standard wall dimensions
F. Tapped connector mounting hole
G. Large 1”, 1 ¼” Knockouts for conduit
1. FSR WB-X3-GNG (Qty 2)
1.14 MEDIA CENTER ROOM
PROJECTOR
A. Projection System High-aperture Epson 3-chip, 3LCD technology
B. Projection Method Front/rear/ceiling mount
C. LCD Driving Method 2,304,000 pixels x 3LCDs
D. Output: 8700 lumens
E. Aspect Ratio Native16:10, (supports 4:3, 16:9, 5:4)
1. Native Resolution XGA (1024 x 768)
2. Epson Powerlite Pro Z9870NL XGA 3 LCD Projector (Qty. 1)
Approved Equal
Sanyo
Panasonic
Sony
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PROJECTION SCREEN
A. Furnish and install an 8x6 projection screen
B. Matt finish
C. Electric up and down
D. Furnish and install the following
1. Dalite Cosmopoliton (Qty. 1)
Approved Equal
Draper
DIGIAL SIGNAL PROCESSING
A. Furnish Digital Signal Processor (DSP) for using in controlling the various audio
signals for playback of devices.
B. The DSP system shall provide twelve balanced mic/line inputs and eight balanced
mic/line outputs on plug-in barrier-strip connectors. Inputs and outputs shall be
analog, with internal 24-bit A.D & D/A converters operating at a sample rate of 48
kHz.
C. All internal processing shall be digital (DSP).
D. The DSP shall provide the following:
1. Ethernet port for software configuration/control
2. Serial port for third-party remote control
3. Remote control bus for dedicated control panels
4. Pre-configured I/O with definable processing
5. Mix, route, combine, EQ, delay, control, etc.
6. UL listed
E. Furnish and install the following
1. Biamp Nexia CS (Qty 1)
Approved Equal
Symetrix
Ashly
Rane
AMPLIFIER (POWER AMP)
A. General: Amplifier to be mounted above Projector in ceiling. The amplifier will
perform to these minimal specifications. The amplifier shall contain all solid state
circuitry, using complementary silicon output devices. The amplifier shall operate
from 50-60 Hz AC power and operate at 70v.
B. Furnish and install the following in the Rack in Datacom room M105:
1. Atlas sound PG60 two channels 60w. (Qty1)
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CEILING MOUNTED LOUSDPEAKER ASSEMBLIES
A. Furnish ceiling mounted loudspeakers at the locations noted on the drawings.
B. Each speaker shall be installed in a recessed enclosure. Furnish braces designed to
provide additional support to the weight of the speaker and prevent tile sag.
Coordinate exact locations with the Architect. Baffles shall be painted a color
selected by the AV Designer prior to installation. Connect the loudspeakers as
indicated in the drawings.
C. 8 Ohm.
D. Color: Off white
E. Furnish and install the following:
1. Electro-voice EVID 8.2 coaxial 8” 8 ohm Ceiling Speaker. (Qty2)
Approved Equal
Atlas
Tannoy
WALL FACE PLATE
A. Furnish Face Plate (Qty. 1)
B. Connections for HDMI and 1/8” audio
1. C2G HDMI w/1/8 audio
HDMI EXTENDERS
A. Install HDMI Extenders over Cat6
B. Single cable connection up to 500ft
C. Transmitter/Receiver
D. Audio flow
E. Furnish and install the following
1. Trip-Lite B132-004A-2 (Qty 5)
Approved Equal
C2G
Extron
Crestron
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2. EXECUTION
2.01 GENERAL
A. Installation: Installation shall be performed by only experienced AV installers. Each
installer shall have access to a complete copy of the AV system plans, specifications,
and approved shop drawings at the job site.
B. Equipment and Material installation: All equipment and materials are to be installed
in accordance with all applicable standards of the National Electric Code and any
other applicable codes including local municipality codes, safety codes, and
ordinances.
C. Construction coordination: Contractor shall coordinate all work with other trades to
avoid causing delays in construction schedule. Contractor shall take whatever steps
necessary to meet construction schedule including, but not limited to, expediting the
delivery of materials and/or providing additional labor.
1. Contractor shall especially coordinate work schedule for installation of ceiling
loudspeakers boxes and wiring above any and all ceilings.
2. Failure to coordinate shall not relieve AV contractor from any design or installation
requirements as described in this document.
D. Notification: If any of the above items is not correct or acceptable, contractor shall
immediately notify Architect and AV Designer in writing.
2.02 PREPARATION
A. Site Inspection: Contractor shall visit the project site prior to schedule installation
and inspect the following:
1. All conduits, raceways, boxes, junctions, etc. are installed according the documents
and required local building codes
2. All AC power and grounding provisions are installed according to documents and
required local building codes and will interface with Contractor power distribution
system.
3. All support and structural constructions and provisions are installed according to
documents and are compatible with the Contractor’s intended rigging details.
4. Any construction or condition either indicated in the documents or changed in the
field that may prevent the installation of the system as indicated in this document.
B. Notification: If any of the above items is not correct or acceptable, contractor shall
immediately notify Architect and AV Designer in writing.
2.03 INSTALLATION
A. General: All equipment, except that designated as movable or portable equipment,
shall be installed permanently attached to structure. This is not an exhausted list.
Contractor must use accepted industry standards and practices in determining if
additional items are needed.
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B. Wiring:
1. All wiring must be executed by contractor to meet or exceed accepted industry
standard and practices.
2. All necessary cables and accessories that are not included in the drawings must be
anticipated and included in the bid.
3. As per IEC-268, all XLR type connectors shall be wired with Pin 1 as shield, Pin 2 as
high signal, and Pin 3 as low signal.
4. Patch bay connections and associated cables shall be wired with sleeve as shield, tip
as high signal, and ring as low signal.
5. All audio circuits shall be wired with white or red as high signal and black as low
signal.
6. All audio equipment input and output wiring shall be configured as balanced, low
impedance, and floating lines as shown on drawings.
7. Circuits shall not be spliced except as shown or approved.
8. Observe proper polarity when wiring loudspeakers. Observe the specified wiring
color code for loudspeaker wiring to maintain uniformity throughout the project.
9. Only one cable or set of wires should be installed into any single connector; do not
loop cable in and out of a connector. Provide terminal block to parallel connect audio
signal wiring.
10. Contractor is responsible for ensuring that a proper number of each type of conductor
is installed for the desired operation of the system. Any discrepancy between the
drawings and the needs of the system should be brought to the attention of the
Architect.
11. Contractor may install extra or spare cables at their discretion. Any extra cable that is
discarded due to improper performance should be trimmed back and labeled as not
usable with a red colored tag. All usable spares should be labeled as spares.
12. All terminal blocks, splitters, and outlets shall be installed as shown.
C. Wiring Segregation: All wiring in racks and within conduit systems shall be
segregated according to signal level and/or function as follow:
1. Microphone level circuits (lower than -20 dBm)
2. Line level circuits (-20dBm & DC control circuits)
3. AC power circuits
D. Connections: All connections shall be made in compliance with industry standards,
according to manufacturer of connector, and as follows:
1. Spade lugs used for speaker level lines shall be insulated type. All other spade lugs
shall be un-insulated.
E. Connector Options: If option of multiple connector types are available on a given
piece of equipment, the preferences are as follows:
1. Terminal blocks and spade lugs
2. XLR type connector
3. Phone plug connector
F. All equipment and enclosures described in this specification shall be installed plumb
and square. All equipment, except that designated as movable or portable equipment,
shall be installed permanently attached to structure.
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G. Loudspeakers: Loudspeakers shall be mounted to or suspended from the structure as
shown in the drawings or indicated in the specifications.
1. Any openings required for loudspeakers shall be cut and finished
2. Provide back box, baffles, and tile bridges as necessary for all ceiling speakers.
H. Equipment Racks: All racks shall be assembled as indicated and as follows:
1. All electronic equipment, except those shown otherwise, rack fans, and vent panels
shall be housed in the equipment racks as shown and using black 10-32 Phillips or
Allen head screw with black fiber washer.
2. All unused spaces shall be filled with solid blank panels. Blank panels shall be
mounted with same screws and washers as equipment in the rack.
3. Provide security covers for and /or knob locks on all non-user operation controls and
equipment.
2.04 WIRING PRACTICES
A. Connections: All connections shall be made in compliance with industry standards,
according to manufacturer of connector, and as follows:
1. All solder connections shall be made with rosin core solder, be neat, and show no
signs of cold solder joint. Shrink wrap tubing shall not be used to cover any solder
connections.
2. Connections to screw type terminal blocks shall be made using crimped, non-
insulated spade lugs selected for the wire size
3. All crimp connections shall be made in accordance with connector manufacturer’s
requirements and using connector manufacturer’s approved crimping tool.
2.05 GROUNDING
A. All necessary precautions shall be taken to minimize electromagnetic and electrostatic
interference in the completed AV system.
2.06 LABELING
A. Wiring Labels: At all connection points for all types of cable & wiring, a label strip
shall be attached indicating the name/number of that cable or wire as follows.
1. At internal locations (inside racks, cabinets, or boxes), use a pressure sensitive label.
2. At external locations, use a printed label covered with clear shrink wrap or approved
labeling system.
B. Equipment Labels: All active components shall engraved lamicoid labels at the front
and rear.
1. Labels shall be mounted plumb and neat and shall not cover any equipment lights,
recessed controls, or control labels.
2. Front labels shall indicate functional used of equipment.
3. Rear labels shall indicate system schematic reference designation.
C. Contractor Label: Engineer and Contractor name plate shall be attached to a blank
panel inside each equipment rack or group of racks.
1. Name plate shall be printed, self-adhesive type and shall be no larger than 1-3/4” high
by 6” wide.
2. Name plate shall contain Engineer’s name & city/state address and Contractor’s
name, city/state address, & phone number.
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2.07 PAINTING
A. General: All exposed and otherwise visible hardware, loudspeakers, grilles, etc. shall
be painted. Color shall be as specified by Architect.
2.08 SYSTEM TESTING
A. General: Contractor shall be responsible for testing the completed system prior to the
time scheduled for the final inspection of the system. The purpose of these tests is to
ensure that all equipment is functioning according to specifications and that the
installation is free of workman defects.
B. System installation testing: The procedure for system installation testing shall
include, but not limited to, the following:
1. Verify functional and operational performance of all equipment and wiring.
2. Test polarity of all equipment and wiring.
3. Test continuity of all outlets, inputs and outputs, for shorts, open connections, or poor
connections.
4. Measure the frequency (amplitude versus frequency) of each device from system
input through power amplifier outputs.
a. Source signal shall be pink noise inserted at the earliest point in the signal path.
5. Check all loudspeakers to check for rattles, bussing, and/or functional problems using
a sweep test signal as follows:
a. Sweeps shall not exceed the manufacturers rated bandwidth.
b. Sweep signal should be amplified to one-quarter the rated power handling capacity of
the loudspeaker under test.
6. Check for oscillations or radio frequency interference with an oscilloscope at the
output of the power amplifiers.
a. Check systems operating at idle operations.
b. Check systems operating with a 100 hertz sine wave driving the system at one-quarter
maximum rated power capacity of the loudspeaker operating at that frequency.
C. System Performance Testing: The procedure for system performance testing shall
include the measurement and recording of system performances as follows:
a. Measure and record the impedance of each loudspeaker line at 50 hertz, 500 hertz,
and 5000 hertz with the loudspeakers installed and configured as called for in the
designed documents.
b. Measure and record the overall system hum and noise levels at a typical location
within the room and with the following settings:
A typical microphone input terminated at 200 ohms
The console gain set so that a -300 dBm input signal produces a console output of 0
dBm
All signal process equipment set to unity gain and flat equalization and
Power amplifier set to provide maximum gain
D. Liability: Tests shall be made in conformance to equipment manufacturers
recommendations and should not exceed the performance limitations as established
by the manufacturers. Contractor shall replace or repair any piece of equipment
damaged due to the testing.
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E. Equipment: Contractor shall use only certified, professional test and measuring
equipment.
1. Tests using non-professional equipment will not be acceptable.
2. All testing equipment should be field calibrated before and after tests.
F. Corrections: Contractor shall resolve any malfunctions and performances not within
equipment specifications or design parameters.
1. Contractor shall retest as necessary to confirm correction of problems
2. If an individual piece of equipment, after having been repaired twice, fails to perform
as per manufacturer’s specifications, then the unit is to be replaced.
3. AV contractor shall notify AV Designer of any unresolved malfunctions encountered
and of any equipment shortages sufficiently prior to the scheduled time of the final
inspection.
G. Test Report: Contractor shall submit the written records and final results of the
system testing and system performance testing to the AV Designer for review.
1. The test report should include the following:
a. The date of the tests, persons involved in the tests, and test equipment used (make,
model, & serial number)
b. Statements indicating that each preliminary test was conducted and the results were
found to be acceptable.
c. The measurement results of the system performance testing.
2. The test report must be submitted to the Engineer a week before the scheduled system
adjustment.
H. AV Designer Review: The AV Designer may require additional tests and corrections
to the system if the submitted records and results indicate an error of problems with
the system.
2.09 FINAL INSPECTION
A. General:
1. Contractor shall provide one technician having thorough knowledge of the systems as
installed, to assist the AV Designer, during the period of time scheduled for the
inspection.
2. This period of time scheduled for system inspection does not include any time for
troubleshooting or correction of installation errors. The AV Contactor shall make
provision for any additional personnel and time required for correction of such
problems.
B. Contractor shall have the system completed and ready for inspection as scheduled by
the AV Project Manager and shall have complied with the following items.
1. All tests conducted by Contractor should be completed and the results submitted to
AV Designer before this time.
2. A working copy of the closeout submittal is available on site during the inspection.
C. During the inspection, the AV Designer shall conduct tests of the system to verify
that the system is functional and installed correctly.
1. If, during the visit, the AV Designer determines that the system is not substantially
completed so as to allow for an inspection of the whole system, then the Contractor
must pay for the visit including all of the AV Designer’s expenses and time.
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2. If, in the opinion of the AV Designer any piece of equipment does not appear to be
functioning properly, the AV Contractor may be requested to perform testing to
assure conformance to the manufacturer'
3. Contractor shall endeavor to repair or complete any and all items found defective or
not in compliance with the contract documents or submittals before the final
inspection and adjustment of the system.
D. Inspection Report: After the inspection, the AV Designer shall prepare and submit to
the Contractor a report listing all deficiencies, errors and non-compliance with
contract documents.
1. Contractor shall correct or remedy all items on the list to the satisfaction of the AV
Designer. When not specifically mentioned, the Contractor shall consult with AV
Designer as to the acceptability of the remedy.
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G. Installation and Maintenance Requirements
1. General Provisions
Before starting any installation work on this project, a conference will be held in the
Owner's office or other location for the purposes of verifying general procedures, the
handling of drawings, understanding of schedules and to establish a working
relationship between the parties concerned with this project. Present at the conference
shall be a responsible representative of the Vendor, the Vendor's account manager
and project manager(s) and representatives of the Owner. Vendor shall install the
equipment in a neat and professional manner. Owner shall approve installation plans
including, but not limited to, scheduling, spreadsheet of equipment inventory
(including model and serial numbers, etc.) and procedures. It is understood that it
shall not be the intent of the Consultant to disrupt or in any way interfere with the
work of the Vendor, but rather to coordinate with the Vendor to assure a smooth cut-
over with minimal interference to the Owner's operations and operations at each
school, and in full compliance with all applicable rules, regulations, codes and laws
including Americans with Disability Act (ADA) and National Electrical Code (NEC).
Vendor will be required to provide Performance Bond and Labor and Material
Payment Bond (if required) prior to commencing installation work.
2. Initial Installation Requirements
a. Vendor shall furnish and install the equipment in accordance with the specifications
of the Owner. All containers, boxes or parcels are to be delivered inside the Owner's
premises in an area specified by the Owner and shall bear markings or an externally
accessible packing slip showing: Vendor's name, Purchase Order number, school
identity, material identity and quantity of contents.
b. Vendor shall install the Audio Visual System by the "due date" as outlined in the
award document that will be provided by the Owner during contract negotiations.
Once this timeline has been set and mutually agreed to, the date will govern all
installation through the remainder of the project and liquidated damages will apply
moving forward.
c. The respondent shall agree to honor their quote for a period of twelve (12) months
from the start of installation. However, should any price decrease be realized, the
Owner should receive the benefit of this decrease. Acknowledgment of pricing
arrangement, exclusive of decreases, shall be included in Vendor's price quotation. In
addition, equipment costs after the initial one hundred twenty (120) day period should
be noted in Exhibit A. An agreement will be achieved with the Vendor of Award
regarding installation deadlines for each school. Once these dates have been
determined and agreed upon, the Vendor of Award is responsible for meeting the
installation deadlines. Failure of the Vendor to properly install the equipment by the
agreed "install" date will result in liquidated damages from the Vendor to be paid to
the Owner of $1,000.00 for each week, or portion thereof, delay.
d. Vendor shall insure adherence with all applicable provisions of Federal Equal Fair
Employment Practices Laws.
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e. Vendor should obtain the Owner's permission, in writing, before proceeding with any
work necessitating cutting into or through any part of the building structure such as
girders, beams, concrete or tile floors or partitions and ceilings.
f. Vendor shall be responsible for repair of all damage caused by Vendor to the
buildings structure such as girders, beams, concrete or tile floors or partitions and
ceilings.
g. Vendor shall be responsible for repairing any equipment, system, wiring or cabling
that they should damage while installing the new equipment proposed in this RFP.
The Vendor chosen to perform repair must be approved by the Owner.
h. During installation and testing, it shall be the Vendor's responsibility to coordinate
their activities with other Vendors with which their equipment connects to
demonstrate their system's satisfactory operation to the Owner. The Owner's Project
Manager shall be responsible for maintaining the coordination schedules. No
equipment or system will be considered accepted until the connectivity requirement
has been satisfied.
i. Complete and certified test results for all installations along with detailed records will
be provided prior to the installation of the Audio Visual System.
3. Warranties
a. Vendor shall provide warranties of Audio Visual System on the "acceptance date",
during which time the equipment and installation shall be free from defects in
materials and workmanship. If any equipment defects occur within the aforesaid
years, Vendor shall have the option of repairing the equipment in place or installing
new equipment. In the latter case, Vendor shall replace the equipment at no detriment
in service or cost to the Owner.
4. Move, Add, and Change (MACs) and Service Requirements
a. The successful Vendor may execute a service level contract with the Owner, if it is in
the best interest of the Owner to do so. Owner may contract with the Vendor for
moves, adds, and changes (MACs) based on the post installation pricing.
b. The Owner may use the Vendor to perform MACs work using manufacturer certified
technicians that are trained and certified to service the cabling system.
c. Vendor will provide system adjustments to accommodate the Owner and any changes
during a thirty (30) day "settling-in" period commencing at the time of system
acceptance.
d. Vendor shall provide a recommended level of staffing for the support and MACs on
the systems proposed. This recommendation will include training and proficiency
levels for each person by job category.
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H. Response To Proposal
1. Letter of Intent to Submit Proposal
Each Vendor who intends to submit a proposal shall immediately notify the Owner in
writing, of such intent. The outside wrapping of this intent notification shall be
clearly marked: "Letter of Intent to submit Audio Visual System Proposal -
Tuscaloosa County School System". This notification will assure that Vendors who
intend to respond receive subsequent information and instructions or RFP addenda, if
any. The failure of any Vendor who intends to respond to provide such notification
shall relieve the Owner and Consultant of any responsibility or liability for the actual
or alleged non-receipt of the aforementioned materials.
Letter of Intent: June 9, 2017 4:00 p.m. CST
2. Submission of Proposal
Vendors are invited to submit proposals in accordance with the requirements of this
document for associated Audio Visual System to serve the Owner's needs. Prices
offered by the Vendor shall be firm for a period of One Hundred and Twenty (120)
days or required to adjudicate a protest, if any, whichever period is longer, from the
date of opening. Prices are to be net, f.o.b. and inside delivery to the area directed
by the Owner at the school site in Tuscaloosa County, Alabama.
Proposal Submission: Danny Higon
Tom Perrymon
Tuscaloosa County School System
1118 Greensboro Avenue
Tuscaloosa, Alabama 35401
Date: July 11, 2017 Time: 10:00 a.m. CST
3. Preparation of Proposal
a. Proposals shall be made on Vendor's stationary.
b. Proposals shall be signed in ink and in longhand with the name typed below the
signature. Where Vendor is a corporation, proposals must be signed with the name of
the corporation followed by the name of the state of incorporation, legal signature of
an officer authorized to bind the corporation, together with a copy of authorization, an
attesting signature to that officer's signature, and the official seal of the corporation.
c. Proposal shall be submitted with one original clearly marked and 6 copies.
d. No claim of relief because of mistakes or omissions in the proposal pricing solution
shall be entertained. However, obvious errors in mathematical calculations are taken
into consideration. Each Vendor will be held to the proposal they submit.
e. Verbal proposals will not be considered. Vendor shall assume full responsibility for
timely delivery of their proposal.
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4. Type of Contract
The contracts offered will be purchased. Financing options will be entertained if
presented to the Owner. Such options should be clearly explained and noted in the
Vendors response for review by the Evaluators.
5. Terms of Contract
The term of this contract will be for one (1) year.
6. Security
Proposals MUST be accompanied by a Guaranty of five percent (5%) of the amount
of the quoted purchase price not to exceed $10,000 which may be a certified check,
cashier's check or bond made payable to the Owner. Such Guaranty will be submitted
with the understanding that it will assure that the Vendor will not withdraw their
proposal for a period of thirty (30) days, or during the time period required to
adjudicate a protest, if any, whichever period is longer, after the scheduled closing
time for the receipt of proposals; that, if their proposal is accepted they will enter into
a formal contract with the Owner; that the Performance and Payment Bonds, as
required, will be given, and that in the event of a withdrawal of said proposal within
said period or the failure to enter into said contract and provide the required bonds
within ten (10) days after they have received the Notice to Proceed, the Vendor shall
be liable to the Owner for the full amount of the guaranty as representing the damage
to the Owner on account of the default of the Vendor in any particular hereof. The
Guaranty will be returned to all, except the accepted Vendor, within forty-eight (48)
hours after the Owner and the accepted Vendor have executed the Contract and the
executed Performance and labor and Material Payment Bonds, if required, have been
approved by the Owner. The Guaranty of the accepted Vendor will be returned within
thirty (30) days after satisfactory completion of all contracts and bonds. If the
required contract and bonds have not been executed within thirty (30) days after the
opening of proposals, then the Guaranty of any Vendor will be returned upon his
request, provided they have not been notified of acceptance of their proposal prior to
any such request.
7. Proprietary Information
All proposals submitted in response to this RFP will become the property of the
Owner. If no formal award is made, all information will be protected as confidential,
within the limits of the “Open Records Law” as it is not the intent of the Owner to
disclose information without just cause. Just cause is defined as a formal public
award being issued to a Vendor or Vendors for the fulfillment of this project.
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8. Issuing Office
This RFP and subsequent award (if any) is issued by the Owner. Owner is the sole
point of contact for information or questions arising during the selection process.
Personal contact should be made:
Danny Higdon
Tom Perrymon
Tuscaloosa County School System
1118 Greensboro Avenue
Tuscaloosa, AL 35401
(205) 342-2784
Email: [email protected]
9. Submission and Opening of Proposals
The proposals, one original (marked original) and six copies, shall be submitted in a
sealed envelope clearly marked "Audio Visual System - Tuscaloosa County School
System" and delivered in person, by courier or by US Mail* by the date, time and to
the place noted below:
Date/Time: July 11, 2017 10:00 a.m. CST
Location: 2nd
Floor IT Conference Room
Tuscaloosa County School System
1118 Greensboro Avenue
Tuscaloosa, Alabama 35401
Neither Owner nor the Consultant will be responsible for delays in the U. S. Mail or
courier service.
10. Proposal Modification
Proposal modifications will be accepted from Vendors prior to the opening date and
time the proposals are due. Modifications (submitted as outlined above) must be
submitted in written or printed form and delivered to the Board with the same binding
signature as the original submittal.
11. Criteria
The Owner shall evaluate proposals upon criteria from three categories: equipment
considerations, Vendor considerations, and financial considerations. A maximum of
1000 points per proposal will be awarded in these areas as indicated below. The
Owner shall hold sole discretion in the evaluation of the proposals in these areas.
Vendors should note in this evaluation, design, equipment and vendor are the highest
weighted areas.
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a. Equipment Considerations
It shall be considered of utmost importance that the systems design which fulfills the
minimum size, capacity and performance characteristics contained in the systems
requirements of this document. Systems which fail to meet any of the requirements as
set forth herein may be rejected. The manner in which systems requirements are met
as well as the availability and functionality of specified items such as, ease of systems
operation and projected longevity are among the items which will be considered.
Points awarded as a result of such equipment considerations shall not exceed 300.
The Owner reserves the right to determine whether or not a given system meets,
exceeds or fails to meet their short and long range needs. Furthermore, those
proposals which meet or exceed these needs shall be ranked by the evaluators and
relative points awarded accordingly.
b. Vendor Considerations
It is important that the Vendor be totally capable and qualified to provide, install and
maintain the Audio Visual System Equipment. The Owner shall evaluate the Vendors
with regard to experience (particularly with other installations of comparable size and
complexity), available manpower, financial stability and proposed installation,
training and maintenance plans. Proposals from Vendors who are unable to
demonstrate, to the satisfaction of the evaluators, that they are fully capable of
fulfilling all the obligations imposed upon the Vendor by this document, shall be
rejected. Furthermore, the Owner shall determine which Vendor(s) is (are) most
qualified to fulfill these obligations and assign points not to exceed 300 in light of
their ranking. Additionally, live demonstrations will bear weighting in this category
as well as other key indicators regarding the Vendor.
c. Financial Considerations
Initial recurring costs of the system shall, of course, be the major determinant in the
selection process. Financial evaluation will be undertaken to determine the lowest
true and total cost over a three-year system life cycle. True and total costs of a given
proposal shall be determined by the Owner utilizing financial data provided by the
Vendor, as well as, other cost items which will be considered appropriate by the
Owner. Those cost items which will be considered are: cost of lease or purchase; cost
of maintenance; cost of future additions based upon an assumed annual average
growth; cost of insurance; costs of systems administration; and any other determinate
costs associated with the acquisition, installation and operation of the proposed
systems. Owner reserves the right to determine total systems costs and will rank
acceptable proposals according to the following cost formula:
A/B x 400 = C Where:
A = Lowest Cost Proposal
B = Proposal Being Evaluated
C = Points to be Applied
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d. Understanding of Criteria
The award, if any, shall therefore be made to the Vendor who, in the opinion of the
Owner and its evaluators, offers the optimum blend of equipment capabilities, Vendor
responsibility and total systems cost. By submitting a proposal, Vendor signifies that
they understand and accept the criteria upon which their proposal will be evaluated
and the sole discretion of the Owner's evaluators to determine ranking in these
categories. Award for this contract will NOT be made on lowest cost bid alone. The
award will be made to the lowest responsive responsible proposal.
12. Award and Administration
The Owner will award and administer any contract, which may result from this RFP.
13. Clarification of Proposals Response by Vendor
Vendors may be required to clarify their proposals or further explain the proposed
type system. Any clarification will be reduced to writing by the Vendor. Failure to
comply with this requirement will be cause for rejection of their proposal.
14. Written Presentation and Demonstrations
Vendor shall provide one original and six copies of their written proposal in
accordance with the instructions specified herein. A further demonstration of systems
and/or Vendor capabilities may be required of Vendors remaining under active
consideration following a preliminary evaluation of proposals. Vendor(s) should be
prepared to provide such demonstrations and/or a visit to a wiring system similar to
that proposed, at Vendor's expense, for a contingent of the Owner's evaluators not to
exceed four (4) individuals.
15. Terms and Conditions of Proposal
To be considered, Vendors shall include as part of their proposals all of the provisions
of the RFP. Proposals must be signed by an official authorized to bind the Vendor to
the resultant contract. If the Vendor submits standard terms and conditions with their
proposal, and if any section of those terms are in conflict with the laws of the State of
Alabama, Alabama laws shall govern. Standard term and conditions submitted may
need to be altered upon mutual agreement to adequately reflect all of the conditions of
the RFP and Vendor's response thereto.
16. Exhibits and Documentation
a. The Vendor shall respond to this RFP by supplying a cover letter and completing and
returning Exhibits in the order and as stated on the checklist included in Section E -
Exhibits. The award will be based on the criteria, previously defined, which shall be
used to identify the responsible Vendor whose proposal most nearly satisfies the
overall specifications.
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b. The Owner reserves the right to determine whether a Vendor is responsible and has
the ability and resources to perform the contract in full and comply with the
specifications. The following information must be included in Vendors response:
1. A listing and complete description of at least five (5) systems recently (within one
to two years) installed by the Vendor of similar size and complexity to that
proposed is also requested and shall include the names and data numbers of
persons to contact regarding these systems.
2. The Vendor will submit with their proposal the most current of the following
financial statements:
- most recent annual report
- all subsequent quarterly statements
c. Vendor shall include in their response:
1. Complete technical and physical specifications (with visual representations for the
systems proposed). This pertains to cabling and all other specified hardware.
2. Technical documentation of the proposed type system shall include system
capacity.
d. Each Vendor shall provide, (separate attachment) a narrative describing their
proposed installation plans. Included in this narrative shall be a detailed work plan
covering the time frame from contract award to "implementation" date including
milestone charts, work schedules etc.
1. A definition of their current or planned service capability as related to satisfying
the requirements of this document is also requested.
2. Included shall be a statement of location and size of the workforce, a current
listing of installations similar to that proposed presently maintained by Vendor.
e. The Vendor may add or include other pertinent information, not specifically
requested, which they feel may serve to substantiate the capabilities of the equipment
proposed or the Vendor's ability to fulfill the obligations imposed. Owner reserves the
right to request additional information from the Vendor to satisfy any responsibility
requirements. A checklist is provided to assist the Vendor in full compliance.
17. Additions, Deletions and Alternatives
a. The system requirements in the RFP present minimum size requirements for new
cabling drops to serve the Owner as now envisioned. Owner reserves the right to
make nominal (not to exceed 10% of contract price) quantitative and qualitative
changes in these requirements, with commensurate cost adjustments, during
installation.
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b. The Vendor may elect to add or delete items from the system requirements in its
proposal; provided, however, that such additions or deletions will be most favorably
received. Proposals with additions or deletions which are not clearly annotated will
not be favorably received.
c. In determination of the successful Vendor, the Owner shall be privileged to consider
alternatives and unit prices. Vendors are invited to submit alternatives providing such
alternatives are clearly marked "alternate proposal". Alternate proposals are defined
as those which employ significantly different mediums or equipment from those
specified. Alternate proposals must be completed in the same manner and format
described for other proposals by this RFP, or they will not be considered.
18. Project Management
Vendor shall include in their proposal the associated hours and time period for the
complete installation of this project. Should a marginal discrepancy occur, which
results in exceeding the projected hours and time period by a ten percent (10%) add,
this is considered acceptable by the Owner. However, should the vendor exceed the
project hours and time period for any reasons within their control, Vendor will be
responsible for the cost incurred by the Owner for expending other resources to
ensure the projects successful completion. Associated hours and time shall be shown
clearly on the Exhibits included in this document.
19. Post Contract Award Adjustments
The estimates given in this document represent as close as possible, the needs of the
Owner as currently envisioned. Additionally, there are some needs of this project that
either have not been defined or are nearing completion. Therefore, Vendors
responding to this RFP should do so exactly as the specifications request and
following contract award, a period not to exceed five (5) days will be given to allow
the Vendor to verify all installation requirements.
Audio Visual System Tuscaloosa County School System
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RFP Response Checklist
Please return RFP response with items in this order.
Cover Letter
Exhibit A - Base Pricing Summary
Exhibit A-2 - Service, Maintenance and Options
• Attachment - Maintenance Contract Example
• Attachment - Warranty Statement
• Attachment - Warranty Terms and Coverages
Exhibit B - Pricing Alternatives
Exhibit C - Statement of Understanding
Exhibit D - Certificate of Compliance
Exhibit E - Vendor Profile
• Attachment - Company Profile
• Attachment - Key Personnel Resumes
• Attachment - Certification of Installers
• Attachment - Special Relations with Suppliers
Exhibit F - Service Plan
• Attachment - Service Call Procedure
• Attachment - Service Contract Example
Exhibit G - Installation Plan
Exhibit H - Training Plan
Exhibit I - Technical Information
• Attachment - Executive Briefing
• Attachment - General Requirements Addressed
• Attachment - Technical Description
• Attachment - Report Examples
• Attachment - Solution Summary
Attachment 2 Form - Drug Free Workplace Certification
Certificate of Insurance
Security Bond
RFP Text with Acknowledgments
Technical Documentation
Product Literature
Financial Statements or a statement from your banker substantiating financial solvency
Holt High School Bid Pricing Sheet Tuscaloosa County Schools
Item # Item Name/Description QTY Manufacturer Part Number Type Price Extended Price
AV Equipment and Cabling Pricing
Multi-Media Room1001 Wireless Microphone System 4 Shure ULXS4 $ $
1002 Wireless Hand Held Transmitter Incl Shure ULXS24/Beta58
1003 Wireless Body Transmitter Incl Shure ULXS1
1004 Wireless Lav mic Incl Shure WL185
1005 Active Directional Antena 2 Shure UA875 $ $1006 Podium Gooseneck Microphone 1 Shure MX415 $ $
1007 Podium Microphone Cartridges 1 Shure R185B $ $
1008 Audio Digital Signal Processor 1 Biamp Tesira VI $ $1009 2 Channel Power Amp 70V 1 QSC CX302V $ $1010 Blu-Ray Playback Device 1 Denon DN-550BD $ $1011 Ceiling Mounted Speakers 13 Electro-Voice EVID 8.2LP $ $
1012 Desk top Microphone Stands 4 OnStage DS7200B $ $
1013 TV Monitor 80" 1 Sharp LC60LE661 $ $
1014 TV Monitor 60" 2 Sharp DS7200B $ $
1015 Swivel Wall Mount 2 Paramount $ $
1016 Monitor Tilting Wall Mounts 1 ProMount UT-PRO310
1017 All-In-One Presentation Switcher 1 Crestron System 300 $ $
1018 Digital receivers for TV Monitors 2 Crestron DM-RMC-4K-Scaler $ $
1019 DM plate 2 Crestron DM-TX-200 $ $
1020 Wireless Touch Panel 1 Crestron TST-750 $ $
1021 Wireless Gateway 1 Crestron CNFRGWA-418 $ $
1022 Digital Media Cable TBD Crestron DM-CBL-8G-NP $ $
1023 Digital media Connectors TBD Crestron DM-8G-Conn $ $
1024 HDMI Extenders 1 Trip-Lite B132-004A-2 $ $
1025 Sound Mixing Condole 1 Allen&Heath Mix-Wizard 16:2 $ $
1026 Lectern 1 Da-Lite Lexinton $ $
1027 Local AV Connection Panel 1 Phimore 75-647 $ $
1028 XLR return Plate 1 RCI Custom $ $
1029 Floor Box 1 Ace Backstage 10x10 $ $
1029a POE+ Data Switch
1 Transitions Networks or
Ubiquiti Networks
Data Switch See Below See Below
Multi-Media Room - Total
Cafetorium1030 Wireless Microphone System 4 Shure ULXS4 $ $
1031 Wireless Hand Held Transmitter Incl Shure ULXS24/Beta58
1032 Wireless Body Transmitter Incl Shure ULXS1
1033 Wireless Lav mic Incl Shure WL185
1034 Active Directional Antena 2 Shure UA875 $ $
1035 Dyamic Microphone 2 Shure SM58 $ $
1036 Audio Digital Signal Processor 1 Biamp Tesira VI $ $
1037 2 Channel Power Amp 70V 1 QSC CX302V $ $
6/1/2017
TALA Professional Services 1
Holt High School Bid Pricing Sheet Tuscaloosa County Schools
1038 Blu-Ray Playback Device 1 Denon DN-550BD $ $
1039 Ceiling Mounted Speakers 8 Electro-Voice DN-700R $ $
1040 TV Monitor 80" 1 Sharp LC60LE661 $ $
1041 Monitor Tilting Wall Mounts 1 ProMount UT-PRO310 $ $
1042 Control Processor 4 Extron IPL 250 $ $
1043 Touch Screen 4 Extron TLP 350MV $ $
1044 HDMI Switcher 1 Krammer VS-41H $ $1045 Rear Projector 1 Epson Powerlite Pro Z9870NL $ $1046 Short throw Len 1 Epson ELPLU02 $ $1047 Standard Len 1 Epson $ $1048 Rear Projection Screen 1 Dalite 35189 Advantage Deluxe Tens. $ $1049 Security Cage 1 Chief PGA $ $1050 Wall Box 1 FSR WB-X3-GNG $ $1051 Boom Stand 6 Onstage MS7701B $ $
1051a POE+ Data Switch
1 Transitions Networks or
Ubiquiti Networks
Data Switch See Below See Below
1052 LED Par 64 18 Blizzard Rocklite RGBAW Par $ $1053 Light Controller Console 1 ADJ DMZ Pro $ $1054 Light Grid 2 Standard Pipe 1A Stage Pipe Grid $ $1054a Floor Box 3 Ace Backstage 10x10 $ $
Cafetorium - Total
Gynmasium1055 Wireless Microphone System 4 Shure ULXS4 $ $1056 Wireless Hand Held Transmitter Incl Shure ULXS24/Beta58
1057 Wireless Body Transmitter Incl Shure ULXS1
1058 Wireless Lav mic Incl Shure WL185
1059 Active Directional Antena 2 Shure UA875 $ $1060 Dyamic Microphone 2 Shure SM58 $ $1061 Audio Digital Signal Processor 1 Biamp Tesira VI $ $1062 2 Channel Power Amp 3 QSC CX502 $ $1063 Blu-Ray Playback Device 1 Denon DN-550BD $ $1064 Full Range Speakers 10 Turbosound NUQ153-15" $ $1065 Control Processor 1 Extron IPL 250 $ $1066 Touch Screen 1 Extron TLP 350MV $ $1067 HDMI Switcher 1 Krammer VS-41H $ $1068 Portable Sub Mixer 1 Yamaha MG06 $ $1069 Security Cage 1 Chief PGA $ $
1069a POE+ Data Switch
1 Transitions Networks or
Ubiquiti Networks
Data Switch See Below See Below
1070 Wall Box 1 FSR WB-X3-GNG $ $1071 Boom Stand 6 Onstage MS7701B $ $1072 HDMI Extenders 5 Trip-Lite B132-004A-2 $ $1072a Floor Box 3 Ace Backstage 10x10
Gynmasium - Total
Band and Coral
TALA Professional Services 2
Holt High School Bid Pricing Sheet Tuscaloosa County Schools
1073 Wireless Microphone System 2 Shure ULXS4 $ $1074 Wireless Hand Held Transmitter Incl Shure ULXS24/Beta58
1075 Wireless Body Transmitter Incl Shure ULXS1
1076 Wireless Lav mic Incl Shure WL185
1077 Active Directional Antena 4 Shure UA875 $ $1078 Audio Digital Signal Processor 2 Biamp Tesira VI $ $1079 2 Channel Power Amp 2 QSC CX302v $ $1080 Digital Audio Recorder and Playback 2 Denon DN-500R $ $1081 Ceiling Mounted Speakers 10 Electro-Voice EVID 8.2LP $ $1082 Control Processor 2 Extron IPL 250 $ $1083 Touch Screen 2 Extron TLP 350MV $ $1084 Wall Box 2 FSR WB-X3-GNG $ $
1084a POE+ Data Switch
2 Transitions Networks or
Ubiquiti Networks
Data Switch See Below See Below
Band and Coral - Total
Media Center Room1085 Projector 1 Epson Pro Z9870NL $ $1086 Projection Screen 1 Dalite Cosmoplition 8x6 $ $1087 DSP 1 Biamp Nexia CS $ $1088 Power Amp 1 Atlassound PG 60 $ $1089 Ceiling Speakers 2 Electro-voice EVID 8.2 $ $
1090 Faceplate for Floor Box 1 C2G HDMI w/1/8 audio $ $
1091 HDMI Extender 5 Trip-Lite B132-004A-2 $ $
Media Center Room - Total
Infrastructure System2001
Transitions Network Switches- (16) 10/100/1000Base-T
Ports + (2) 100/1000 SFP/RJ-45 Combo Ports Managed
PoE+ AV- Network Equipment System Switches PT. #
SM16TAT2DPA in the Eqmt. Cabinets. (One in each AV
Equipment Room./ Bid QTY. as required for each AV
Comm. Room. See Above.) Option-1.
5 Transitions Network SM16TAT2DPA $ $
2002Ubiquiti Networks 16-Port Unifi Switch PoE+ Data
Switch, (16) Gigabit RJ45 Ports, (2) Gigabit SFP Ports
Auto-Sensing IEEE 802.3af/at PoE+, Configurable 24V
Passive PoE, 10 Gbps Total, Non-Blocking Line Rate,
Managed by UniFi Controller in the Eqmt. Cabinets. (One
in each AV Equipment Room./ Bid QTY. as required for
each AV Comm. Room. See Above.) Option-2.
5 Ubiquiti Networks $ $
TALA Professional Services 3
Holt High School Bid Pricing Sheet Tuscaloosa County Schools
2003Ubiquiti Networks 8-Port Unifi Switch PoE+ Data
Switch, (8) Gigabit RJ45 Ports, (2) Gigabit SFP Ports
Auto-Sensing IEEE 802.3af/at PoE+, Configurable 24V
Passive PoE, 10 Gbps Total, Non-Blocking Line Rate,
Managed by UniFi Controller in the Eqmt. Cabinets. (One
in each AV Equipment Room./ Bid QTY. as required for
each AV Comm. Room. See Above.) Option-3.
10 Ubiquiti Networks $ $
2004Eaton UPS Unit PT. # 9PX2000RTN and Eaton Battery
Rack Mount Units PT.# 9PXEBM72RT in the Eqmt.
Cabinets. (One in each AV Equipment Room.)
5 Eaton 9PX2000RTN and 9PXEBM72RT $ $
2005 The AV-Contractor/ Vendor shall make up and provide an
Industrial Grade Electrical Extension Cord 6’ in length
from the Eaton UPS and Battery Units to the Electrical
Outlet/Receptacle in each AV-Comm. Cabinet. The cords
shall be routed and neatly secured to the cabinet
backboard.
5 $ $
2006All CAT-6 Patch Cords are being provided under this
contract.
QTY. As
Required
$ $
2007 Freestanding floor mounted Server Cabinet will be Hoffman
Catalog Number 84”Hx24”Wx38”D: PT# NS2169- Black
with Black Doors as defined on drawings and as
manufactured by Hoffman.One (1) - Hoffman AV-
Equipment Cabinet PT. # NS2169 UL Listed
E/W Two (2) Removable Side Panels
One (1) Perforated Front Door
One (1) Perforated Split Rear Door
One (1) Hoffman Caster Kit PT. # NCK
One (1) Hoffman 19” Ground Bar PT. # DG19
One (1) Hoffman 19” Power Strip, 20 A, PT. #
DP1N191020 –Black
One (1) Hoffman 62”Vertical Power Strip 20A, PT. #
DP1N622420M –Black
Two (2) Hoffman Fan Unit PT. # A6AXFNPG
Two (2) Hoffman Vertical Cable Manager, PT. #
NVCMTD21 –Black
Two (2) Hoffman Cage Nut Packs 10/32- 20 Units each,
PT. # P1032CN/ SN# 70067062
One (1) Eaton UPS Rack Mounted Unit PT. #
9PX2000RTN.
One (1) Eaton Battery Rack Mounted Units PT. #
9PXEBM72RT.
One (1) 6’ Power Extension Cords 20AMP for UPS Units.
5 Hoffman (See Left) $ $
TALA Professional Services 4
Holt High School Bid Pricing Sheet Tuscaloosa County Schools
2008 Ladder Rack/Tray: In Equipment Rooms12” Equipment
Ladder Tray-
Hoffman UL Listed
12” Tray/ Black Pt.# LSS12BLK
Junction Clamp Kit Pt.# LJSKB
In-Line Butt Kit Pt.# LBSKB
12” Angel Support Kit Pt.# LWASK12BLK
12” Wall Support Bracket Kit Pt.# LTSB12BLK
QTY. As
Required
for each
Room.
Hoffman (See Left) $ $
2009 Coaxial Backbone Cabling Provide (1) RG-11 GHz 75-ohm
coaxial cable for Video and Broadband (CATV)
applications.
QTY. As
Required
ComScope: PT# 5914 Outdoor and In-Slab/Black
PT#2287 Plenum/White
$ $
2010
75W F Port Male Terminator- F59-T
(3) Port Tap Cavity Housing
(8) Port Tap Plate=23db
(8) Port Tap Plate=20db
(8) Port Tap Plate=17db
(8) Port Tap Plate=14db
Tap Blank Plate
Splitters-2,4,6,8 Way
Amplifier 1000MHz- 35dB Gain
F-Connector RG11
F-Connector RG6
Coupler F-Type
QTY. As
Required
Aim Electronics, Hubbell,
General Cable, CommScope,
Toner, Blonder Tongue
F59-T
TXMT-3H Housing
TXMT108-23
TXMT108-20
TXMT108-17
TXMT108-14
TXMT-B
GV5-2,4,6,8
ACA-35-1000
F11-ALM
F56-324
M81C
$ $
Infrastructure System- Total $
Installation Labor $
Performance Bond $
Misc $
Grand Total - All Rooms $
TALA Professional Services 5
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 7
Exhibit B
Pricing Alternatives
Vendor shall note any areas where a savings can be realized by the Owner for alternate considerations.
Additionally, if cost reduction is possible through other means, please indicate areas effected and
savings to the Owner. These alternates must be clearly noted and supported. Use the space provided in
this exhibit and use additional pages if necessary.
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 8
Exhibit C
Statement of Understanding
I have read and understand the entire Request For Proposal for the Audio Visual System to serve the
Owner located in Tuscaloosa County, Alabama. Unless otherwise noted by exception, I agree to abide
by all the terms and conditions set forth therein. Unless otherwise noted by exception, costs shown on
Exhibit A are installed prices and meet the requirements specified in the RFP. I certify that no person
interested in this proposal is directly interested with any other bid or proposal for said work, and no
representatives, officers or employees of the Owner or Consultant are directly or indirectly interested
therein or in any portion thereof. Further, I certify that this proposal is genuine and not collusive or
sham. I also certify that neither I nor my agent now or any other party for me, has paid or agreed to pay,
directly or indirectly a person, firm or corporation any money or valuable consideration for assistance in
procuring or attempting to procure the contract herein referred to and further agree that no such money
or reward shall be hereafter paid.
Date:
Name:
Title:
Company:
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 9
Exhibit D
Certification of Compliance with Specifications
The undersigned person declares that they are legally authorized to bind the firm hereby represented,
and that the firm being represented is authorized to do business in the State of Alabama, and hereby
certifies that they have examined and fully comprehend the requirements of specifications herein.
We propose to furnish said items proposed and guarantee that if the order is placed with us, we shall
furnish said items in accordance with your specifications and requirements unless otherwise indicated.
We can deliver and install the systems within TBD days after receipt of purchase order.
Company:
Address:
City/State/Zip Code:
Phone Number:
Type/Print Name:
Authorized Signature:
Title:
(Officer of the Company)
Date:
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 10
Exhibit E
Vendor Profile
A. References for five (5) installations similar in size, scope, and complexity: Size: Meaning similar quantity of equipment
Scope: Combination of similar environments
Complexity: Staged project implementation with uncontrollable delays
Company Name Contact Email Address Phone Number
B. Location of Workforce: Years at Location:
Company Address Local Address Dispatch Address for
Support/Technicians
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 11
C. Staffing:
Positions No. of Associates
1. Installers for this project
2. Telephone Support
3. Technical Support
4. Sales
5. Other Support
6. Other Staff
7. Please provide a resume or a brief description of technical skills/certifications for all installers, as
well as a brief overview of the general technical skill sets for telephone support personnel and
technical support personnel.
8. Are the installers noted in C 1 shared with other current projects? Yes No
9. How many other installations will be occurring simultaneously with this project?
D. Number of systems similar to the one proposed which you have installed in the last two (2)
years:
Within Area
Outside Area
E. Number of systems similar to the one proposed which you currently service/support:
Within Area
Outside Area
F. Number of customers supported out of the local dispatch office:
G. List any appropriate vendors/suppliers for which you are a licensed distributor, value
added reseller, custom integrator or certified support center (use additional pages and
attach if necessary).
H. Please include a brief company profile.
I. Given the timeline the Owner is working under, can you commit the resources necessary to
meet the dates and staged implementation which pertains to this project?
Yes No
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 12
Exhibit F
Service Plan
A. Describe in detail how service calls are handled when called in by customers in the event of a service
interruption. Use additional pages and attach if necessary.
B. Provide an example of a Service Contract (if different from the Maintenance Contract provided in
Exhibit A2) which will satisfy or exceed the service requirements described in the RFP.
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 13
Exhibit G
Installation Plan
Describe your system installation plan and certification process for this project from award to
"implementation" date including timelines, milestone charts, work schedules, etc. Use additional pages
and attach if necessary.
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page 14
Exhibit H
Training Plan
Describe your training plan for this project. This must include both technical and operational training.
Include examples of any training materials or documentation. Use additional pages and attach if
necessary.
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Exhibits) Page
15
Exhibit I
Technical Information
A. Executive Briefing - Provide a brief overview of the proposed solution (use additional pages and
attach if necessary).
B. General Requirements - Explain how the proposed solution addresses the requirements listed in
the RFP (use additional pages and attach if necessary).
C. Technical Description - Provide a detailed review of each of the components of the proposed
solution.
D. Equipment Inventory Examples - Provide a detailed description and example of the database or
spreadsheet to be produced listing the installed equipment.
E. Solution Summary - Provide a brief statement which explains why your solution is superior (use
additional pages and attach if necessary).
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Attachments) Page
16
Attachment 1
Drug Free Workplace Certification
The undersigned vendor hereby certifies that it will provide a drug-free workplace program by:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the vendor’s workplace,
and specifying the actions that will be taken against employees for violations of such
prohibitions.
Establishing continuing drug-free awareness program to inform its employees about:
1. The dangers of drug abuse in the workplace.
2. The vendor’s policy of maintaining a drug-free workplace.
3. The available drug counseling, rehabilitation and services.
4. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
Giving all employees engaged in performance of the contract a copy of the statement concerning
drug-free workplace.
Notifying employees in writing, of the statement concerning a drug-free workplace and the
employee shall abide by the terms of the statement.
The vendor shall make a good faith effort to maintain a drug-free workplace program through
implementation of all of the above, but not limited herein, in this certificate.
Company: _________________________________________________________________
Address: __________________________________________________________________
City/State/Zip Code: ________________________________________________________
Authorized Person: ____________________________Title: ________________________
Type Name
Authorized Signature: __________________________Date: _______________________
Audio Visual System Tuscaloosa County School System
©TALA Professional Services - Section - E (Attachments) Page
17
Attachment 2
Alabama Child Protection Act of 1999
Chapter 22A
ARTICLE 1
Criminal History Background Information Checks on Applicants for Certification, Applicants for
Employment, Nonpublic Current Employees, and Current Employees Under Review
ARTICLE 2
Criminal History Background Information Checks of Current Public Certified and Current
Public Noncertified Employees
Under the National Child Protection Act of 1993, the states are required to implement a computerized
information system to provide child abuse crime information through the Federal Bureau of
Investigation National Criminal History Record Information System and may conduct a nationwide
criminal history background information check for the purpose of determining whether an individual
who will have unsupervised access to children is suitable for employment or has been convicted of a
crime that bears upon the fitness of the individual.
Therefore, in establishing the Alabama Child Protection Act of 1999, it is the intent of the Legislature to
provide for the implementation of a system that allows the State Superintendent of Education, local
boards of education, and other nonpublic schools to ensure that perspective employees and current
employees are suitable for employment and not been convicted of a crime that bears upon the fitness of
the individual.
Therefore, any person employed to serve an authorized employer as defined in this chapter, including
those individuals that provide services to local employing boards or nonpublic schools, when the person
so employed has unsupervised access to children in an educational environment.