TURNOVER - MAPP Hire Manuel/TCSG_Manual_1.pdf · The initial turnover meeting will be held within...

MAPP Construction T.C.S.G Manual™ | Edition 2 | 2016

T U R N OV E RPreconstruction

MAPP Construction T.C.S.G. Manual™ | Edition 2 | 2016 01

A l l e s t i m a t i n g d e a l i n g w i t h f o u n d a t i o n s w i l l b e i n D i v i s i o n 3.1

A l l e s t i m a t i n g d e a l i n g w i t h w o r k o u t s i d e o f b u i l d i n g l i n e s w i l l b e i n D i v i s i o n 2 .2

O n l y o n e re p o r t w i l l b e i s s u e d t o t h e P ro j e c t M a n a g e r a n d S u p e r i n t e n d e n t . I t w i l l c o n t a i n a n e s t i m a t e t h a t s h o w s a c t u a l q u a n t i t i e s w i t h w a s t e ; a n d t h e u n i t p r i c e w i l l b e w i t h o u t w a s t e.3

T h e i n i t i a l t u r n o v e r m e e t i n g w i l l b e h e l d w i t h i n ~ 5 w o r k i n g d a y s a f t e r a w a rd a n d w i l l a d d re s s t h e CAV E . T h e m e e t i n g w i l l b e r u n b y t h e P re c o n s t r u c t i o n D e p a r t m e n t a n d i s t h e i r o p p o r t u n i t y t o t e l l t h e i r s t o r y o f h o w i t w a s b i d .

4

P r i o r t o B i d D a y, t h e P re c o n s t r u c t i o n M a n a g e r i n c h a rg e w i l l g o o v e r h i s e n t i re e s t i m a t e w i t h a n o t h e r P re c o n s t r u c t i o n M a n a g e r.5

P r i o r t o B i d D a y, t h e E s t i m a t o r w i l l s e e k o u t C o n s t r u c t i o n ’s o p i n i o n o n : 1 . G e n e ra l C o n d i t i o n s 2 . S c h e d u l e 3 . A n y w o r k p l a n n e d t o b e d o n e b y M A P P

6

T h e l e a d p re c o n s t r u c t i o n M A P P i e s h a l l p re p a re a p re l i m i n a r y e s t i m a t e a n d p re s e n t i t t o t h e D i v i s i o n M a n a g e r, O p e ra t i o n s M a n a g e r, a n d P ro j e c t E xe c u t i v e a t l e a s t 24 h o u r s p r i o r t o t h e B i d / P ro p o s a l D u e D a t e /T i m e. T h e PX s h a l l t h e n p re p a re a p ro f i t s t ra t e g y w o r k s h e e t a n d p re s e n t t o t h e D i v i s i o n M a n a g e r f o r re v i e w a t l e a s t 24 h o u r s p r i o r t o t h e B i d / P ro p o s a l d u e D a t e / T i m e.

7

A f t e r a l l o f t h e a b o v e, a re p o r t w i l l b e i s s u e d t h a t s h o w s t h e e n t i re e s t i m a t e w i t h p l u g s f ro m s u b c o n t ra c t o r s t o t h e D i v i s i o n M a n a g e r a n d t h e E s t i m a t o r i n c h a rg e, a s w e l l a s , t h e D i re c t o r o f P re c o n s t r u c t i o n w i l l re v i e w. I n D i v i s i o n M a n a g e r ’s a b s e n c e, t h i s s h o u l d b e d o n e w i t h t h e O p e ra t i o n s M a n a g e r. I f b o t h a re a b s e n t , i t i s m a n d a t o r y t h a t i t b e d o n e w i t h t h e D i re c t o r o f P re c o n s t r u c t i o n .

8

T U R N OV E R


Typical Turnover Agenda

Thinking Ahead. Driving the Industry.

* * A l l M A P P i e s a re re q u i re d t o a t t e n d a Tu r n o v e r M e e t i n g , re ga rd l e s s o f w h e n h e /s h e g e t s a s s i g n e d t o t h e P ro j e c t . Ev e r y M A P P i e i s re s p o n s i b l e f o r i n s i s t i n g t h a t h e /s h e h a s t h e i r Tu r n o v e r M e e t i n g .

a ) S u m m a r y o f Wo r kb) B i d D o c u m e n t sc ) Pe r t i n e n t M A P P G e n e r a l C o n d i t i o n s a d d re s s e d i n t h e E s t i m a t ed ) S u m m a r y o f Q u a l i t y I s s u e se ) Q u a l i t y R i s k sf ) B I M , 3 - D M o d e l i n g & C l a s h D e t e c t i o n

a ) R e v i e w o f S i t e A c c e s s a n d C o n s t r a i n t sb) S a f e t y C o s t s i n t h e E s t i m a t ec ) S a f e t y R i s k s

a ) S u m m a r y o f t h e E s t a b l i s h e d S c h e d u l e ( M i l e s t o n e S c h e d u l e )b) S c h e d u l i n g P r i o r i t i e sc ) S c h e d u l i n g R i s k sd ) P re c o n s t r u c t i o n S c h e d u l e

a ) C o n t r a c t S u m m a r yb) B i l l o f M a t e r i a l s R e p o r tc ) Ta k e - 0 f f v s . B u y Q u a n t i t i e sd ) S e l e c t e d S u b c o n t r a c t o r R e p o r te ) M A P P R e c a p - E x h i b i t Af ) C o s t R i s k s - R i s k sg ) Ve n d o r Q u a l i f i c a t i o n Fo r m s

CAV E


Going in to the Cave

T h e CAV E i s M A P P ’s p ro j e c t p l a n n i n g p ro c e s s .

U s e t h e c h a r t b e l o w t o d e t e r m i n e t h e l e n g t h o f yo u r p ro j e c t ’s c a ve :i .e . I f p ro j e c t s c h e d u l e i s a n t i c i p a t e d t o b e z e ro t o 8 w e e k s , t h e n y o u s h o u l d b e o u t o f CAV E w i t h i n 4 8 h o u r s .

L a b o r s h a l l b e p ro j e c t e d T WO w a y s :

Project Schedule

Time inCAVE

Zero to 8 Weeks 48 Hours

9 Weeks to 20 Weeks 7 Calendar Days



C o s t t o C o m p l e t e b y C o d e

A w e e k l y p ro j e c t i o n o f l a b o r c o s t s

O n t h e f o l l o w i n g p a g e, yo u w i l l s e e t h a t d u r i n g t h e CAV E p ro c e s s , yo u m u s t c o m p l e t e a w e e k l y p ro j e c t i o n o f l a b o r c o s t .

THE URGENCY OF THE BAD BID NEEDS TO BE IN EVERY CAVE/TURNOVER PROCESS!!

AND REMEMBER!

CAV E


Checklist

T h ro u g h t h e p ro c e s s o f t h e CAV E , yo u m u s t c o m p l e t e t h e f o l l o w i n g i t e m s :

1 . C o m p l e t e d M a s t e r S c h e d u l e - t h a t c o n f o r m s t o t h e M A P P s c h e d u l i n g

re q u i re m e n t s . ( s e e a t t a c h e d ) .

S i t e S t a g i n g P l a n 1 2 .

1 9. 50-Item Project Management Checkl ist

2 0. 1 s t Fr i d a y Pa c k

2 7.

A CAV E re p o r t m u s t b e i s s u e d a t t h e e n d o f t h e a l l o w a b l e CAV E p e r i o d . ( G o a l s , R i s k s , M i t i ga t i o n P l a n , & M i l e s t o n e s)

2 6.

2 1 . M u d d y S t re e t P re v e n t i o n P l a n

2 2 . Identify three r isks each for qual ity, safety, schedule and cost and then a

plan to manage each of the r isks.

2 . C o m p l e t e d B u d g e t t o A c c o u n t i n g

3. S e t u p S u b m i t t a l Lo g - A l l s u b m i t t a l s re q u i re d i n c l u d i n g c l o s e o u t s i n t h e l o g a n d

l o g t i e d i n t o t h e n e e d e d d e l i v e r y d a t e .

4. C o m p l e t e d C o n t ra c t D o c u m e n t Lo g

5 . C r i t i c a l P ro j e c t D r i v e r s 1 8 . A concrete log that wi l l be maintained on a dai ly basis at the site.

6. S e t u p C P R Lo g

C a v e P ro f i t P ro j e c t i o n7.S u b c o n t ra c t o r R i s k Ev a l u a t i o n s8 .

S e t u p A S I Lo g9.I n t e r n a l / E x t e r n a l

C o m m u n i c a t i o n P l a n10.

Lo n g Te r m R e l a t i o n s h i p -B u i l d i n g P l a n ( M A P P i e & C l i e n t X )2 5 .

S e t u p R F I Lo g1 1 .

1 3. B o u g h t 9 5 % o f t h e J o b

E s t a b l i s h e d P ro j e c t G o a l s f o r :• S a f e t y• Q u a l i t y• S c h e d u l e• C o s t

1 6.

17. A w e e k l y p ro j e c t i o n o f l a b o r c o s t b a s e d o n t h e s c h e d u l e a n d yo u a n d t h e

s u p e r i n t e n d e n t ’s b e s t e s t i m a t e o f w e e k l y m a n p o w e r.

* This should be tracked on a weekly basis to see how you are doing.

H e l d 2 n d Tu r n o v e r M e e t i n g14.

2 3. S c o p e E xc l u s i o n s D ra w i n g > C o l o r C o d e d P l a n s

M i l e s t o n e S c h e d u l e a n d M i l e s t o n e C h a r t . ( s e e Pa g e 1 8 ) .24.

S i t e S i g n a g e P l a n1 5 .D e f i n e a d a t e w h e re t h e t e a m w i l l h a v e c re a t e d a n d s u b m i t t e d i t s E n v e l o p e P l a n t o T h e D O C a n d t h e D i v i s i o n M a n a g e r a n d h a v e t h e D O C a c c e p t t h e d a t e o f s u b m i s s i o n . T h e e n v e l o p e p l a n i s ex p e c t e d t o b e t h e t e a m ’s p l a n a s t o h o w t h e y w i l l b u i l d t h e e n v e l o p e t o m e e t t h e p l a n s , s p e c s , re f e re n c e d s t a n d a rd s a n d m a n u f a c t u re r ’s i n s t r u c t i o n s . I n a d d i t i o n , i t w i l l i n c l u d e t h e i r p l a n t o d o c u m e n t t h a t

t h e y h a v e b u i l t i t t h a t w a y.

CAV E


Before you Leave CAVE

At t h e e n d o f t h e C a ve p ro c e s s :A l l M A P P i e s s h o u l d h a v e t h e j o b b o u g h t o u t t o t h e p e rc e n t a g e C a v e re q u i re m e n t a n d e v e r yo n e s h o u l d h a v e i d e n t i f i e d t h e C a v e P ro f i t o r A n t i c i p a t e d P ro f i t .

N o w, t h e P re c o n s t r u c t i o n D e p a r t m e n t h e a d a n d Le a d P re c o n s t r u c t i o n M a n a g e r m u s t s i g n o f f o n t h i s 1 s t p ro f i t p ro j e c t i o n a l o n g w i t h t h e C o n s t r u c t i o n P ro j e c t Te a m ( PX , S u p t , P M ) . T H I S I S A R EQ U I R E M E N T.

A l l M A P P i e s m u s t h a v e a n o b j e c t i v e t o i m p ro v e p ro f i t p ro j e c t i o n f ro m t u r n o v e r p ro f i t t o c a v e p ro f i t .

T h e l i s t b e l o w a re b e h a v i o r s t h a t a re ex p e c t e d i n re p s o n s e t o t h e a b ove.

P re c o n s t r u c t i o n w i l l n o w b e a p a r t n e r i n t h e b u yo u t a n a l y s i s a n d b u yo u t p ro c e s s

P ro j e c t M a n a g e r ’s w i l l a n a l y ze t h e i r b i d s , b u d g e t s a n d w o r k s c o p e s t o i d e n t i f y m a x i m u m c o s t s a v i n g s a n d o v e rc o m e p o t e n t i a l p i t f a l l s w h i l e i d e n t i f y i n g t h e p o t e n t i a l o p p o r t u n i t i e s f o r w i n d f a l l ga i n s .

P re c o n s t r u c t i o n w i l l b e j u d g e d o n C a v e p ro f i t … a n d t h e d e l t a b e t w e e n C a v e a n d B i d .

C o n s t r u c t i o n w i l l b e j u d g e d o n t h e a b i l i t y t o i m p ro v e C a v e p ro f i t a n d t h e a b i l i t y t o i m p ro v e t h e b i d t o c a v e p ro f i t .

T h i s s h o u l d e n c o u ra g e a h e a l t h y d i s c u s s i o n o r d e b a t e a b o u t b u s t s a n d ga i n s b e t w e e n t h e t e a m ( P re c o n s t r u c t i o n a n d C o n s t r u c t i o n ) d u r i n g t h e t i m e w h e n b o t h c a n b e i d e n t i f i e d a n d s t i l l h a v e s o m e t h i n g d o n e a b o u t i t .

T h e re s h o u l d b e a “ s e n s e o f u rg e n c y ” m i n d - s e t i n e a c h C a v e / Tu r n o v e r M e e t i n g t o h e l p f i n d t h e b u s t s a n d t h e p i c k u p, a s w e l l a s , m u t u a l l y s t ra t e g i ze t o f i n d a l t e r n a t i v e, m o re c o s t- e f f e c t i v e w a y s o f b u i l d i n g .

1 .2 .3.4.5.6.

1 .2 .3.4.5.6.

S H OW T I M EProject Management


M o n t h l y C o s t P ro j e c t i o n s

C o n c re t e Lo g

M i l e s t o n e C h a r t

S - C u r v e

P ro j e c t G ra p h s

L a b o r s h a l l b e p ro j e c t e d t wo w a y s .

Yo u w i l l re v i e w yo u r c o s t

p ro j e c t i o n s w i t h t h e C FO a n d t h e PX i n yo u r

c o s t p ro j e c t i o n m e e t i n g .I t i s h i g h l y

re c o m m e n d e d t h a t yo u d o c o s t p ro j e c t i o n s

we e k l y. I f a n y p ro b l e m s a r i s e

d u r i n g yo u r w e e k l y p ro j e c t i o n s , yo u s h a l l

i m m e d i a t e l y re p o r t i t t o

yo u r PX .

M u s t b e s u b m i t t e d

t o D i re c t o r o f C o n s t r u c t i o n a t l e a s t

7 2 h o u r s b e f o re t h e

c o s t p ro j e c t i o n m e e t i n g s .

1 .C o s t t o C o m p l e t e

b y C o d e

2 .A w e e k l y p ro j e c t

o f l a b o r c o s t s .

T h e f o l l o w i n g p ro j e c t g ra p h s m u s t b e c o m p l e t e d W E E K LY .

2

3

1

S H OW T I M E i s t h e m a i n eve n t . I t ’s t i m e t o k i c ko ff, ra i s e t h e c u r t a i n . . . . Pe r fo r m !

Project Management


S H OW T I M E

F R I DAY PAC KS

B e f o re N O O N e a c h Fr i d a y , Fr i d a y Pa c k s a re t o b e i s s u e d v i a e - m a i l d i s t r i b u t i o n .

T h e y a re a s f o l l o w s :1 . L A-T X Fr i d a y Pa c k s @ m a p p c o n s t r u c t i o n .c o m O R

D a l l a s Fr i d a y Pa c k s @ m a p p c o n s t r u c t i o n .c o m2 . O w n e r3. A rc h i t e c t4. S u b c o n t ra c t o r s

Fr i d a y Pa c k s m u s t c o n t a i n :1 . R F I Lo g 2 . C P R Lo g3. A S I Lo g 4 . C o n t ra c t D o c u m e n t Lo g5 . Tw o -We e k Lo o k A h e a d R e p o r t6. U p d a t e d M a s t e r P r i m a v e ra S c h e d u l e s7. S u b m i t t a l Lo g8 . E xe c u t i v e S u m m a r y & P ro g re s s P i c t u re s

T h e D i v i s i o n M a n a g e r a n d O p e ra t i o n s M a n a g e r w i l l m e e t a l o n e t o g o ove r

t h e s e b e t w e e n Fr i d a y n o o n a n d M o n d a y n o o n e ve r y o t h e r w e e k .

E a c h P ro j e c t M a n a g e r w i l l m e e t w i t h t h e P ro j e c t E xe c u t i ve / D i re c t o r o f C o n s t r u c t i o n w e e k l y t o d i s c u s s .

1 . Fr i d a y Pa c k

2 . C o s t P ro j e c t i o n

3. D e e p D i v e

O n p a g e 14, yo u w i l l f i n d t h e a g e n d a f o r O w n e r ’s m e e t i n g w h e t h e r t h e y b e w e e k l y o r m o n t h l y. A g e n d a ’s s h o u l d

b e d i s t r i b u t e d w i t h s u p p o r t i n g b a c k u p a t a m i n i m u m o f 24 h o u r s

p r i o r t o m e e t i n g

W h e n u s i n g a c o n t ra c t l a b o r s o u rc e, yo u r S u p e r i n t e n d e n t m u s t

c o d e i t j u s t l i ke i t w a s h i s l a b o r. Yo u m u s t t h e n , o n a w e e k l y b a s i s ,

s u b t ra c t m o n e y f ro m t h a t c o d e.

X X



a . To o l b ox m e e t i n g s f o r s a f e t y

b. J S A’s /p re - t a s k p l a n s / S O R

c . S a f e t y ra f f l e s

d . P re - q u a l i f i c a t i o n o f s u b c o n t ra c t o r s a n d s u p p l i e r s

e. Fo l l o w t h e P l a n

f. H i t i t H a rd – N T P m e a n s W I P. M o b i l i ze w i t h a f o rc e. “ I s yo u r re b a r o n s i t e ye t ? ”

g . I m p re s s a t t h e “ P re c o n s t r u c t i o n M e e t i n g ”. S h o w t h e o w n e r yo u a re i n c o n t ro l a n d u n d e r s t a n d t h e p ro j e c t . S e n d t h e a g e n d a e a r l y. Fr i d a y p a c k i s s u e d , s u b m i t t a l s , s c h e d u l e, S OV, s u b c o n t ra c t o r l i s t a n d a l l o t h e r re q u i re d d e l i v e ra b l e s ( b y d i v i s i o n o n e) i s s u e d b e f o re o r a t p re c o n s t r u c t i o n m e e t i n g .

h . S u b m i t t a l P l a n f o r S u b c o n t ra c t o r s

i . D e t a i l e d s c h e d u l e a n d b u y - i n f ro m s u b c o n t ra c t o r s o n 1 s t d a y. U p d a t e s c h e d u l e w e e k l y. N o a c t i v i t y l o n g e r t h a n o n e w e e k .

j . S c h e d u l e t o i n c l u d e a p u rc h a s i n g , s u b m i t t a l ex p e d i t i n g s e c t i o n t h a t m i r ro r s t h e s u b m i t t a l l o g w i t h d e l i v e r i e s t i e d t o t h e c o m m e n c e m e n t o f t h e i n s t a l l .

k . P ro v i d e m o re t h a n 1 l o g i c p re d e c e s s o r t o e a c h i t e m .

l . T h e Fr i d a y Pa c k – s u b c o n t ra c t o r s a n d o w n e r/a rc h i t e c t re c e i v e E V E RY Fr i d a y.

m . 2 w e e k l o o k a h e a d ’s .

n . OAC m e e t i n g s r u n b y M A P P. M i n u t e s b y M A P P.

o. S u b c o n t ra c t o r M e e t i n g s . S a f e t y > Q u a l i t y > S c h e d u l e > C o s t

p. C o n t i n u o u s f o l l o w u p o f o p e n i s s u e s

q . Ta k i n g c o n t ro l o f t h e s t a r t d a t e. S t a r t n o w ! !

r. At 2 / 3 c o m p l e t e, p e r f o r m a c o m p l e t i o n s c h e d u l e. M a ke s u re yo u c o n t i n u e t h e o r i g i n a l s c h e d u l e s e p a ra t e l y a n d u p d a t e p e r f o r m a n c e s o t h e re i s a n a s b u i l t s c h e d u l e r u n a ga i n s t t h e b a s e s c h e d u l e.

Yo u r S H OW T I M E To - D o L i s t



s . S t a r t c l o s e o u t a t b e g i n n i n g o f p ro j e c t .

t . A s - B u i l t ’s a re m a i n t a i n e d d a i l y. M a ke s u re t h e re i s a p l a n f ro m d a y o n e a n d h a v e a c h e c k i n o n c e a m o n t h w i t h a l l re s p o n s i b l e p a r t i e s (s u p e r s a n d s u b s) .

u . M a ke e v e r y t e a m m e m b e r s h i n e !

v. S o l v e t h e p ro b l e m . D o n ’ t b e t h e w h i n e r ra i s e t h e i s s u e a n d s o l v e t h e p ro b l e m . Pe o p l e re m e m b e r t h e p ro b l e m s o l v e r !

w. S e l l yo u r s e l f i n S H OW T I M E . B ra g a l i t t l e b i t … o r a s D i z z y D e a n s a i d , “ I t a i n ’ t b ra g g i n ’ i f yo u c a n b a c k i t u p.”

x . Wo r k t h e i d e n t i f i e d r i s k s f ro m T h e C a v e ! ! Wo r k e m h a rd .

y. V i s i t t h e r i s k y s u b s s h o p o r t h e c r i t i c a l m a t e r i a l f a b r i c a t o r s h o p. A n d v i s i t t h e m s e v e ra l t i m e s .

z . E n v e l o p e P l a n .

a a . C o m m u n i c a t i o n P l a n f o r yo u r O w n e r. P i c k u p t h e p h o n e a n d t a l k t o yo u r c l i e n t e v e r y d a y. C re a t e a C o m m u n i c a t i o n p l a n a n d exc e e d i t .

b b. C o m m u n i c a t e w i t h t h e c l i e n t i f a p ro b l e m a r i s e s , d o n ’ t j u s t s i t i n s i l e n c e. I t o n l y d e g ra d e s S H OW T I M E W h e n yo u c o m m u n i c a t e a p ro b l e m t o a c l i e n t h a v e a s o l u t i o n re a d y o r l e t t h e m k n o w yo u a re w o r k i n g o n i t .

c c . M A P P s i g n s e v e r y w h e re.

d d . C l e a n e s t s i t e s a ro u n d .

e e. Po s t i n g m i l e s t o n e s i n p ro j e c t s c h e d u l e a t j o b s i t e .

f f. O v e rc o m i n g o w n e r d e l a y s . We d o n ’ t f i n i s h l a t e a n d d o n ’ t w a n t t i m e ex t e n s i o n s . Pa y u s t o a c c e l e ra t e I t i s c h e a p e r

g g . D o c u m e n t i n g t h e p ro j e c t . D o n ’ t u s e t h e w o rd “ D e l a y ”, w e s a y “ I m p a c t ”.

h h . H a v e a p l a n o r s t ra t e g y. C o m m u n i c a t e i t . B e R i n g Le a d e r. O rc h e s t ra t e a n d c o n t ro l t h e o u t c o m e

i i . Lo o k f o r t h e o p p o r t u n i t y t o b e R e m a r k a b l e



j j . T h ro w o u t a t t a b o y ’s / H a t s O f f o n yo u r j o b. R e w a rd H i g h Pe r f o r m a n c e w i t h p u b l i c p ra i s e

k k . F i e l d v e s t f o r a l l M A P P e m p l o ye e s .

l l . C re a t i o n & A n a l y s i s o f “ S C u r v e ”.

m m . A n a l y ze t h e d a t a a n d m o d i f y t h e p l a n d a i l y

n n . A n a l y ze, A n a l y ze, A n a l y ze

o o. D e c i d e, D e c i d e, D e c i d e

p p. C l i e n t M a n a g e m e n t i s d i f f e re n t t h a n P ro j e c t M a n a g e m e n t . . m a ke s u re w e a re d o i n g b o t h a t h i g h l e v e l s !

q q . 5 0 L i n e i t e m re v i e w a u d i t . C h e c k t h i s o u t i t w i l l a l s o h e l p w i t h t h e d e t a i l s o f S H OW T I M E

r r. Wa s t e M a n a g e m e n t P l a n / R e c yc l i n g

s s . C h a n g e M a n a g e m e n t P l a n

t t . D e t a i l e d S u b c o n t ra c t o r S c h e d u l e o f Va l u e s

u u . TC S G S i g n a g e o n yo u r P ro j e c t ; “ H a v e yo u C o m p l e t e d yo u r P re -Ta s k P l a n To d a y ? ”

“ H ow m a n y o f u s h a ve wo n a b i d j o b w h e re we we re ex t re m e l y l ow a n d h a d t o m a n a ge t h i s j o b ve r y h a rd a n d e a r l y t o f i n d eve r y p e n n y, b u t i n c o n c l u s i o n t h e p ro j e c t b e c a m e o n e o f o u r m o s t p ro f i t a b l e j o b s ! ”

“ We h a ve t h e p e r fe c t b i d o r n e go t i a t e d p ro j e c t a n d s o we ge t l a z y a n d i n c o n c l u s i o n t h e p ro j e c t b e c o m e s o n e o f o u r l e a s t p ro f i t a b l e j o b s ! ”

* * T H E U R G E N CY O F T H E BA D B I D N E E D S TO B E I N E V E RY CAV E / T U R N OV E R M E E T I N G ! * *

> > > T H I N K A B O U T I T ! < < <

G R AV E


Review and Evaluate

O n eve r y i t e m b e l ow t h e d i s c u s s i o n i s h ow we d i d A n d h ow we c a n i m p rove T h e re i s n o h o l d i n g b a c k fo r fe a r o f b e i n g c a l l e d o u t o r re t r i b u t i o n .

I t i s a l e a r n i n g ex p e r i e n c e.

I N T E R N A L

E X T E R N A L

A . T h e t e a m g e t s t o g e t h e r : P re c o n s t r u c t i o n a n d C o n s t r u c t i o n .

B . T h e t e a m re v i e w s a n d e v a l u a t e s t h e C a v e g o a l s , s c h e d u l e a n d r i s k s i d e n t i f i e d .

C . R e v i e w t h e 5 0 i t e m a u d i t t o m a ke s u re e v e r y t h i n g i s c o m p l e t e d .

D. R e v i e w a n d e v a l u a t e t h e c l i e n t s a t i s f a c t i o n s u r v e y f o r m a n d d i s c u s s b o t h t h e

t e a m a n d i n d i v i d u a l s p e r f o r m a n c e.

E . T h e n t h e t e a m re v i e w s t h e C a v e a n d t h e S h o w t i m e m e m o a n d e v a l u a t e s t h e i r

p e r f o r m a n c e.

F . T h e t e a m d i s c u s s e s a n y m a j o r i s s u e s t h a t o c c u r re d , h o w t h e y w e re h a n d l e d a n d

h o w t h e y c o u l d h a v e b e e n i m p ro v e d f o r n ex t t i m e.

G . N ex t t h e t e a m s h o u l d v i s i t w i t h a g ro u p o f ke y s u b s a n d r u n t h ro u g h t h e s u b -

c l i e n t s a t i s f a c t i o n s u r v e y t o e v a l u a t e t h e s u c c e s s o f t h e p ro j e c t a s a w h o l e.

A . T h e t e a m m e e t s w i t h t h e o w n e r a n d t h e a rc h i t e c t t o re v i e w t h e c l i e n t s a t i s f a c t i o n

s u r v e y a n d d i s c u s s t h e p e r f o r m a n c e o f t h e g ro u p

B . At t h e e n d o f t h e p ro c e s s t h e t e a m i d e n t i f i e s t h re e t h i n g s t h e y l e a r n e d a n d

p u b l i s h e s t o M A P P e v e r yo n e.

C . L a s t l y, t h e c o n t ra c t s m a n a g e r c o m p i l e s t h e s e “ l e s s o n s l e a r n e d ” i n t h e p o r t a l

u n d e r “ T h e G ra v e.”

Att a c h m e n t s

13MAPP Construction T.C.S.G. Manual™ | Edition 2 | 2016

Attachment A

S C H E D U L I N G T I P S

Review CAVE Memo Gain input from ALL part ies

Do more than just include the schedule in contract. Communicate with subs.

2 Week Look-Ahead

Update Master WEEKLY

Review against or ig inal weekly

Subcontract includes most up-to-date schedule at t ime of subcontract issuance

Expedite mater ia ls . Get mater ia ls onsite unless there are course condit ions (humidity, etc) won’t a l low.

Vis it fab s i te (steel , mi l lwork, g lazer, etc.)

Manage to Mi lestones. Ear ly mi lestones set a tone. Celebrate the wins. Make sure you announce them and meet them.

Never use the word ‘delay’. Use the word ‘ impact’.

Should be one schedule per week in a f i le. Same with 2 week look-ahead.

Owners want you to f ind a way to overcome! This is how we di f ferent iate ourselves! Always overcome yoursel f.

Not i fy for weather every 1st of the month. Even i f you say we hope we don’t need.

Cal l before you write. Let them you have written.

Establ ish 5 major mi lestones and track jobsite mi lestone poster.

Rub the diagnost ics on Pr imavera to make sure you have a schedule with no loops, act iv i t ies with no i tems without predecessors or successor and mandatory constraints.

No act iv i ty with only one predecessor.

Cal l before you write. Let them know the letter is coming.

Reward excel lent product ion.

Product ion charts by subcontractor and by major act iv i ty. Catch ear ly fa i lures this way.

Weekly Meet ings > S, Q, S, C

No act iv i ty more than 5 days except for submittals and lead t imes (fab and del iver) .

Stay away from f in ish to start re lat ionships. Very rare that something has to be 100% complete to start the next act iv i ty.

Get submittals in! No reason that X months after start ing a project you are st i l l messing with submittals

Pictures dai ly and weekly should show progress or lack thereof.

DO NOT use mandatory constraints or mandatory start and f in ishes internal to the schedule.

Be specif ic with subs, ta lk and write in speci f ics not in general i t ies. “You are behind” is insuff ic ient.

Don’t use the o ld “you need more men”. Focus on not l iv ing up to their agreement. Focus on product ion and i f i t is on schedule to complete the act iv i ty.

Monitor progress of subs with measurable analysis . (500SF of drywal l to be hung in 5 days, make sure they get 100 the f i rst day, etc.)


Attachment B

OW N E R S M E E T I N G AG E N DA

T h e f o l l o w i n g i s a n ex a m p l e o f a n O w n e r ’s M e e t i n g A g e n d a .

PROGRESS UPDATE MEETING AGENDAKroger-SW394

JOB NO. 56056- MEETING DATE: 02.16.2016

TO: Kroger-SW394 Project TeamFROM: Megan McCormick

Invited ATTENDEES:

02.15.2016Date

Location:Lake Charles, LA

Owner:The Kroger Co.

Owner Contact:Shawn Brice

Next Meeting Information:02.23.2016 10:30 am

KROGER JOB TRAILERLocation:

ContactOrganizationNameHouston Wurtele KSTX Nelson Shopping Center, LLCPieter Kessels 225-757-01111KSTX Nelson Shopping Center, LLCEileen Long 504.833.6277Mapp Construction , LLC -NO DivisionJon McFarland 504.833.6277Mapp Construction , LLC -NO DivisionJeff Miller 504.833.6277MAPP Construction, LLCLarry Milligan 337-839-1846MAPP Construction, LLCMeg McCormick 225.757.0111MAPP Construction, LLCNorbert Mueller 713-855-5677The Kroger Co.

Page | 1



1 SAFETY

Responsible Firm/PersonLine Detail Description StatusDate DueDate Initiated1 02/16/16Mapp Construction , LLC -NO Division; Jon

McFarlandOngoingSAFETY MOMENT

Reflect on this week's Safety Moment

2 02/16/16Mapp Construction , LLC -NO Division; JonMcFarland

OngoingSAFETY OBSERVATIONREPORTING

Report on safety obersavtions


OngoingJOB SAFETY ANALYSIS

Confirm all subcontractors are completing JSA forms each day, before beginning work.


OngoingSWPPP REPORTING

New dirt pit "Clean Certification" posted to Stormpro and SitefolioStormpro Inspections posted every Friday

2 QUALITY

Responsible Firm/PersonLine Detail Description StatusDate DueDate Initiated1 02/16/16Mapp Construction , LLC -NO Division; Meg

McCormickOngoingKROGER SUBMITTALS

Light Pole Base Rebar (Due 2/8)Plumbing Pipe- Revised (Due 2/29)Automatic Entrances (Due 2/29)Paint (Due 2/29)

2 02/16/16Mapp Construction , LLC -NO Division; MegMcCormick

OngoingSITE SUBMITTALS

N/A


OngoingRETAIL SUBMITTALS

Anchor Bolts (Due 2/11)Concrete Submittal Package (Due 2/29)


OngoingSITE RFI LOG

#S003 - Existing Catch Basin Elevation Issues


OngoingKROGER RFI LOG

RFI:#20 - FLOOR DRAIN TYPE 8 CLARIFICATION (DUE 2/15)#21 - GROUNDWATER INTRUSION (RECEIVED)


OngoingRETAIL RFI LOG

N/A

Page | 2

2/23/16

2/23/16

2/23/16

2/23/16

2/23/16



3 SCHEDULE

Responsible Firm/PersonLine Detail Description StatusDate DueDate Initiated1 02/16/16Mapp Construction , LLC -NO Division; Jeff

MillerOngoingREVIEW OF CPM MASTER

SCHEDULE

Review of current schedule

2 02/16/16MAPP Construction, LLC; Larry Milligan OngoingTWO WEEK LOOK AHEAD

Review of 2-week look ahead

4 COST

Responsible Firm/PersonLine Detail Description StatusDate DueDate Initiated1 02/16/16 02/23/16Mapp Construction , LLC -NO Division; Jeff

MillerOngoingKROGER CPR'S

Termite TreatmentBulletin #1 Revised Pricing (ON GOING)

2 02/16/16 02/23/16Mapp Construction , LLC -NO Division; JeffMiller

OngoingSITE/RETAIL CPR'S

Crushed Concrete@ Kroger Building Pad (REVISED 2.10.16)Pine Tree RemovalRain Delays

UPCOMING:DOTD Updated DrawingsAdditional Isolation Valves

5 OLD BUSINESS

Responsible Firm/PersonLine Detail Description StatusDate DueDate Initiated1 01/19/16The Kroger Co.; Norbert Mueller OngoingWATER METERS

Owners have received Water Meter Fee breakdown. MAPP waiting on checks

2 01/19/16KSTX Nelson Shopping Center, LLC; PieterKessels

OngoingWATER METERS

Awaiting owner check for City

3 01/12/16MAPP Construction, LLC; Larry Milligan OngoingTEMP POWER

Larry working with City and REI to establish temp. power

Check from MAPP has been sent to Entergy (2.2.16)

4 02/10/16 02/19/16MAPP Construction, LLC; Meg McCormick OngoingOWNER PROVIDED ITEMS

New Millennium - Joist and Deck Shop DrawingsRTU Shop Drawings

Electrical BOM Comments (Uploaded to Sitefolio on 2.15.16)Wire Cuts (Uploaded to Sitefolio on 2.15.16)

Page | 3

2/23/16

2/23/16

2/23/16

2/23/16

2/23/16



6 NEW BUSINESS

Responsible Firm/PersonLine Detail Description StatusDate DueDate Initiated1 02/12/16 02/23/16Mapp Construction , LLC -NO Division; Jeff

MillerOngoingGROUND WATER INTRUSION

Review of ground water RFI response


OngoingEXISTING CATCH BASIN 62ELEVATION

Review of existing catchbasin Issue


OngoingKROGER BUILDING PAD

The Easternmost 100' of the Kroger Pad passed compaction test on Saturday (2/13/16).

Next Meeting Date: Prepared by:

Signature:

Next Meeting Time:

Next Meeting Location:

02/23/1610:30 amKROGER JOB TRAILER

Megan McCormick

Page | 4


Attachment C

M I L E STO N E C H A RT

KrogerM I L E S T O N E D AT E S

M I L E S T O N E S S C H E D U L E D A C T U A L

Foundation Complete(4) Outside Structural Masonry Walls

Steel Erection CompleteRoof In-The-Dry

Exposed-Structure Ceiling Painted

Permanent Power CompleteHeat and A/C Complete

Integrally Colored Concrete SlabE.C.R. Room 202 CompleteTelephone Service Complete

Fire Alarm CompleteExterior Complete

Wet Pipe Fire Protection CompleteAll Refrigeration Started & Running

Occupy Bldg For Stocking & Hiring

Trade Fixturing CompleteInterior CompleteProject Complete

March 11, 2016March 29, 2016

May 5, 2016June 10,

June 23, 2016July 11, 2016July 18, 2016

September 1, 2016August 22, 2016

July 26, 2016August 31, 2016August 11, 2016

July 26, 2016July 26, 2016

September 28, 2016October 19, 2016August 31, 2016October 26, 2016


Attachment C

5 0 - I T E M P R OJ ECT M A N AG E M E N T C H EC K L I ST

T h e f o l l o w i n g 5 0 - I t e m P ro j e c t M a n a g e m e n t C h e c k l i s t w a s c re a t e d a s a

s y s t e m a t i c ex a m i n a t i o n o f t h e s e r v i c e M A P P o f f e r s t o o u r c l i e n t s . I t i s a

w a y t o e n s u re t h a t M A P P ’s q u a l i t y g u i d e l i n e s a n d p a ra m e t e r s a re m e t t o

d e l i v e r g o o d c u s t o m e r s e r v i c e a n d o u t s t a n d i n g p e r f o r m a n c e i n t o d a y ’s

c o m p e t i t i v e m a r ke t . T h i s e v a l u a t i o n h e l p s M A P P t o f i n d o p p o r t u n i t i e s

w h e re t h e s y s t e m c a n b e i m p ro v e d u p o n a n d t o w h a t ex t e n t o u r m e t h o d s

a re e f f e c t i v e.

MQ

AR

MA

PP Q

ualit

y A

udit

Rep

ort

Pro

ject

Nam

e:P

roje

ct #

:D

ate:

Item

Ques

tion

Yes

NoNA

Com

men

t

1W

as a

tho

roug

h tu

rnov

er m

eeting

hel

d, m

eeting

min

utes

cre

ated

, an

d file

d in

P v

ault?

2W

as a

sec

ond

turn

over

mee

ting

hel

d, m

eeting

min

utes

cre

ated

, an

d file

d in

P v

ault?

3A

re w

e es

tabl

ishi

ng c

usto

mer

ser

vice

goa

ls f

or t

he p

roje

ct, an

d st

ored

with

the

Cav

e do

cum

ents

in P

va

ult?

4W

as t

he f

irst

cos

t &

pro

fit

proj

ection

com

plet

ed a

t th

e en

d of

the

CA

VE m

eeting

, re

view

ed w

ith

pre-

cons

truc

tion

tea

m, ca

ptur

ed in

the

min

utes

, an

d file

d in

P v

ault?

5Is

the

pro

ject

buy

out

in c

ompl

ianc

e w

ith

the

CA

VE p

aram

eter

s of

thi

s pr

ojec

t?

6W

as t

here

an

adeq

uate

pre

-con

stru

ctio

n m

eeting

with

Arc

hite

ct, O

wne

r an

d m

ajor

sub

cont

ract

ors

run

by M

AP

P u

sing

MA

PP

age

nda

and

are

mee

ting

min

utes

file

d in

P v

ault?

7H

ave

proj

ect

expe

ctat

ions

bee

n id

entified

and

cle

arly

com

mun

icat

ed d

urin

g th

e A

rchi

tect

/Ow

ner/su

bcon

trac

tor

mee

ting

s, r

ecor

ded

in m

eeting

min

utes

, an

d file

d in

P v

ault?

8Is

the

ext

rane

t si

te e

stab

lishe

d an

d ha

ve s

ecur

ity

clea

ranc

es b

een

issu

ed?

9Is

Vie

wP

oint

bei

ng u

sed

for

logs

, pu

nch

lists

, da

ily r

epor

ts, an

d m

eeting

min

utes

?

10

As

define

d in

the

Cav

e P

roce

ss, ha

ve t

he s

peci

fic

QA

/QC

nee

ds f

or t

he p

roje

ct b

een

com

mun

icat

ed t

o Q

C?

11

Has

a s

peci

fic

build

ing

enve

lope

pla

n be

en c

reat

ed, co

mm

unic

ated

to

QC

, an

d file

d in

P V

ault?

12

Hav

e th

e m

ajor

mile

ston

e da

tes

been

giv

en t

o th

e P

X &

div

isio

n m

anag

er?

13

Hav

e th

e th

ree

(3)

qual

ity

risk

s be

en id

entified

, m

anag

emen

t pl

an c

reat

ed, ca

ptur

ed in

the

min

utes

, an

d file

d in

P v

ault?

14

Hav

e th

e th

ree

(3)

safe

ty r

isks

bee

n id

entified

, m

anag

emen

t pl

an c

reat

ed, ca

ptur

ed in

the

min

utes

, an

d file

d in

P v

ault?

15

Hav

e th

e th

ree

(3)

sche

dule

ris

ks b

een

iden

tified

, m

anag

emen

t pl

an c

reat

ed, ca

ptur

ed in

the

min

utes

, an

d file

d in

P v

ault?

Item

Ques

tion

Yes

NoNA

Com

men

t

S1

6H

ave

all m

ajor

sch

edul

e m

ilest

ones

bee

n id

entified

and

pos

ted

on t

he w

all?

17

Are

the

sub

cont

ract

or's

insu

ranc

e ce

rtific

ates

in c

ompl

ianc

e?

18

Are

tho

roug

h sc

ope/

perf

orm

ance

exp

ecta

tion

mee

ting

s he

ld w

ith

subc

ontr

acto

rs p

rior

sub

cont

ract

, ca

ptur

ed in

the

min

utes

, an

d file

d in

P v

ault?

S1

9Is

the

re a

mob

ilizi

ng a

nd s

tagi

ng p

lan

post

ed o

n th

e pr

ojec

t tr

aile

r/of

fice

wal

l?

S2

0Is

the

MA

PP

job

sign

inst

alle

d?

S2

1Is

the

re a

saf

ety/

dire

ctio

nal s

igna

ge p

lan

and

is it

bei

ng f

ollo

wed

?

22

Has

the

sub

mitta

l log

with

requ

ired

dat

es b

een

crea

ted

in v

iew

poin

t?

23

Is t

he M

aste

r C

PM

sch

edul

e co

mpl

ete

in P

rim

aver

a an

d up

date

s file

d in

P v

ault?

24

Are

pre

-tas

k pl

ans

bein

g ut

ilize

d an

d file

d in

P v

ault?

S2

5A

re w

eekl

y sa

fety

too

lbox

mee

ting

s be

ing

held

, do

cum

ente

d, a

nd f

iled

appr

opriat

ely

on s

ite?

26

Are

dai

ly r

epor

ts b

eing

cre

ated

and

file

d ap

prop

riat

ely

in P

vau

lt?

27

Are

dai

ly s

ubco

ntra

ctor

rep

orts

bei

ng f

iled

appr

opriat

ely

in P

vau

lt?

28

Are

tw

o w

eek

look

-ahe

ad s

ched

ules

utiliz

ed, re

view

ed w

ith

subc

ontr

acto

rs w

eekl

y, a

nd f

iled

in P

vau

lt?

29

Are

dai

ly u

pdat

es b

eing

em

aile

d to

man

agem

ent

team

?

30

Is t

he R

FI lo

g up

to

date

in v

iew

poin

t?

31

Is t

he A

SI

log

up t

o da

te a

nd f

iled

in P

vau

lt?

S3

2H

as a

ll R

FI &

AS

I in

form

atio

n be

en in

sert

ed in

to t

he o

n-si

te p

roje

ct s

tick

set

/as-

built

s?

33

Are

Frida

y P

acks

bei

ng p

oste

d to

the

web

site

, di

stribu

ted

to t

he t

eam

wee

kly,

and

file

d in

P v

ault?

34

Are

dai

ly o

rgan

izat

iona

l mee

ting

s in

the

fie

ld c

ondu

cted

, do

cum

ente

d, a

nd f

iled

on s

ite/

P v

ault?

35

Are

wee

kly

subc

ontr

acto

r m

eeting

s co

nduc

ted,

doc

umen

ted,

and

file

d on

site/

P v

ault?

Item

Ques

tion

Yes

NoNA

Com

men

t

36

Are

mon

thly

ow

ner

mee

ting

s be

ing

cond

ucte

d, d

ocum

ente

d, a

nd f

iled

on s

ite/

P v

ault?

S3

7A

re f

ield

Pur

chas

e O

rder

s be

ing

used

for

all

fiel

d pu

rcha

ses

and

file

d in

PO

log?

38

Has

the

bui

lder

's r

isk

cert

ific

ate

been

obt

aine

d?

39

Is t

he s

uper

inte

nden

t ta

king

the

wee

kly

min

imum

(1

00

) de

taile

d pr

ojec

t si

te p

hoto

s an

d st

ored

in P

va

ult

by d

ate?

S4

0Is

the

sup

erin

tend

ent

crea

ting

a d

aily

pun

ch li

st a

nd a

re t

hese

item

s be

ing

prop

erly

cor

rect

ed b

efor

e ne

xt a

ctiv

ity

take

s pl

ace?

41

Are

con

cret

e po

ur lo

gs b

eing

mai

ntai

ned

and

file

d on

site/

P v

ault?

S4

2A

re c

opie

s of

the

exe

cute

d su

bcon

trac

tor

cont

ract

s (s

cope

of

wor

k on

ly)

onsi

te f

or r

efer

ence

?

S4

3D

oes

the

supe

rint

ende

nt h

ave

a co

py o

f th

e bu

dget

and

the

est

imat

e on

site?

S4

4Is

the

jobs

ite/

subc

ontr

acto

r ho

usek

eepi

ng u

p-to

-dat

e?

S4

5Is

the

cur

rent

CP

M s

ched

ule

and

two

wee

k lo

ok a

head

sch

edul

e po

sted

on

site

?

S4

6A

re t

he p

roje

ct p

erm

it d

raw

ings

sto

red

on s

ite?

S4

7A

re t

he f

ire

mar

shal

l sta

mpe

d an

d ap

prov

ed p

lans

bag

ged

and

onsi

te?

S4

8Is

the

per

mit d

ispl

ayed

app

ropr

iate

ly o

n si

te?

49

Are

mun

icip

al in

spec

tion

s up

to

date

and

sto

red

in P

vau

lt?

50

Pos

t m

orte

m w

ith

prec

onst

ruct

ion

team

and

con

stru

ctio

n te

am b

eing

hel

d w

ith

mee

ting

min

utes

di

stribu

ted?

S =

Site

Aud

it ch

eckl

ist i

tem

s

WORKFLOW CHECKLISTS: TURNOVER

1 Secure Executed ContractSecure the executed Contract and/or Notice of Contract

PM2 Record Prime Contract

Record the Prime Contract/Notice of Contract in Project File and Pvault

APM/PC

4 Insurance and Bond Certifi catesRequest all Insurance and Bond Certifi cates

PC as requested by PM1 Builders Risk Insurance

PC as requested by PM3 GC/CU

PC as requested by PM4 Owner Protective Liability

PC as requested by PM

5 Obtain Building PermitPM/Supt

6 SWPPP PermitSupt

8 Order Construction TrailerSupt/APM

9 Order Required UtilitiesAPM/PC

10 Store Fire Marshal and Permit Drawings On-SiteBag Fire Marshal and Permit Drawings and store them on-site

Supt

11 1st Turnover MeetingHold the formal Turnover meeting with Preconstruction

Project Team1 Develop Project Goals

Develop the project goals and metrics. Goals and CAVE Profi t should be entered into the CAVE tab of the PM Project Master

Project Team2 Identify Project Risks

Identify at least 3 risks and develop a mitigation plan for each. Risks should also be entered into the CAVE tab of the PM Project Master

Project Team3 Take and File Meeting Minutes in Viewpoint

APM

13 Post the OSHA LogPost the OSHA Log onsite in a visible location

Supt

14 Initialize the CAVE ChecklistInitialize the CAVE Checklist to the project. This checklist is de-

signed to fl ow through the items specifi ed by the Mike Polito Cave memo and Addendum circa 2006.

Supt

WORKFLOW CHECKLISTS: CAVE

1 Setup the Project in ViewpointPrepare for costs to start hitting the job (Preconstruction costs,

travel, etc...) and project documentationPM

1 General Information SetupNotify Accounting to interface the project when this step is completed

PM2 Drawing Log

Enter the Drawing LogAPM

3 Submittal LogPrepare the Submittals for Distribution

APM4 Schedule of Values

Enter or Import the PM Contract Items into ViewpointPM

5 BudgetEnter or Import the PM Project Phases into Viewpoint

PM

2 Create the Project S-CurveComplete the S-Curve information on the S-Curve tab of the PM

Contract MasterPM

3 Create the Project ScheduleCreate the project schedule in MICROSOFT PROJECT

Supt/APM1 Major Milestones

Establish the Major Milestones and denote them in the schedule (These should also be what we use in the subcontracts)

Supt/APM2 Submittals

Establish the Submittal Schedule and relate them to critical pathAPM

3 Material ProcurementPM/APM/PC

WORKFLOW CHECKLISTS: CAVE

4 Project Buyout (95%)Buy the project out to a minimum of 95%

PX/PM/APM/Supt

5 Site Logistics PlanDevelop the site logistics plan

Supt

6 Kick-Off MeetingSchedule and Hold the Kick-Off Meeting

Project Team1 Create the Agenda

Create the Kick-Off Meeting Agenda in Viewpoint and Distrubute to all partiesPM/APM

2 Prepare all InformationPrepare all appropriate information as per Contract Documents

APM

7 Schedule O/A/C MeetingSchedule the fi rst Owner/Architect Meeting

PM/Supt

8 Building Envelope PlanDevelop the Building Envelope Plan

Supt

9 Initialize the SHOWTIME ChecklistInitialize the SHOWTIME Checklist to the project. This checklist is designed to fl ow through the items specifi ed by the 50 Question QC

Audit and others.Derrick Jackson

WORKFLOW CHECKLISTS: SHOWTIME

1 MAPP SignageDisplay the required MAPP Signage on-site

Supt

2 Permit and Permit DrawingsFollow-Up on permit and permit drawings established

during turnoverSupt

1 Ensure Display of the PermitEnsure Permit is displayed appropriately

Supt2 Ensure Storage of Permit Drawings

Follow up on storage of permit drawings on-siteSupt

3 Release Critical Subs & SuppliersIssue Letters of Intent to release time sensitive subs and suppliers

PM/APM/PC

4 Establish Access to Portal or ProcoreVerify correct Firm and Contact information in Viewpoint and

“allow extranet access” from Firms Tab of the PM Project Master. Or establish access to Procore.

APM

5 Create Viewpoint Log Entries OR SETUP PROCOREPrep Viewpoint for log entries (i.e. inspection logs, test logs, daily

logs, punch lists, meeting minutes)APM

6 Milestone CommunicationCommunicate Major Milestones to critical parties

Supt2 Notify Downstream

Post major milestone schedule on the wall at the jobsiteSupt

7 Mobilize and StageSupt/APM/PM

1 Scope/Performance Expectation MeetingsHold these meetings with subs prior to subcontract, capture in

meeting minutes and fi le in Viewpoint/pVault/ProcorePX/PM/Supt/APM

2 Communicate Mobilization and Staging PlanPost the mobilizing and staging plan on the project trailer/offi ce

wall.Supt

8 Develop Pre-Task PlansEstablish Pre-Task Plans, Distribute and fi le in pVault

Supt/APM


10 Hold Weekly Safety Toolbox MeetingsHold, document and fi le meeting information onsite

Supt/APM

11 Verify File RetentionVerify jobsite fi le retention policy is being followed

PX1 Daily Reports

Verify that daily reports are being created and fi led appropriately in pVault or Procore and Project fi le on server

Supt/APM/PC2 Subcontractor Daily Reports

Verify that these reports are being fi led appropriately in pVault or Procore and Project fi le on server

Supt/APM/PC3 Two-Week Look Aheads

Verify utilization, review with subcontractors and that they are fi led in pVault or Procore and project fi le on server.

Supt/APM/PC

12 Verify Weekly PM Log EntriesVerify log entries are up to date

PM1 Update RFI Log

Update RFI Log in Viewpoint or Procore, fi le it in pVault and publish to Friday Pack

APM2 Update ASI Log

Update ASI Log, fi le it in Procore or Viewpoint fi le it in pVault and publish it to portal Friday Pack

APM3 Update As-Builts

Insert RFI and ASI information into the onsite project stick set/as-built fi le

Supt/APM4 Update Drawing Log

Update Drawing Log in Viewpoint AND PROCORE, fi le it in pVault and publish to portal Friday Pack

APM5 Update CPR Log

Update CPR Log in Viewpoint, fi le it in pVault and publish to portal Friday Pack as an Owner document

PM/APM6 Update Submittal Log

Update Submittal Log in Viewpoint OR PROCORE, fi le it in pVault and publish it to the portal Friday Pack

APM7 Update Project Schedule

Update the project schedule in MICOROSOFT PROJECT , post it onsite, fi le it in pVault and publish it to the portal Friday Pack

Supt8 Create and distribute Executive Summay

PM/APM

13 Verify Meeting MinutesVerify fi eld and Owner meeting minute retention

PM1 Daily COORDINATION Meetings

Hold daily COORDINATION meetings in the fi eld. Document and fi le onsite and in pVault

Supt2 Weekly subcontractor Meetings

Supt/APM/PM3 Weekly Owner Meetings

Conduct Weekly O/A/C meetings. Document and fi le onsite, Procore and in pVault

PM/APM

14A Change Order/CPR/SCR MaintenanceEnsure all contract change items/documents are handled expeditious-

ly and executed documents are fi le in Pvault and the project folder

PM/APM/PC

14B Verify Field Purchase OrdersEnsure that they are being used for all fi eld purchases and fi led

in a PO LogAPM

15 Weekly Job Site PhotosTake weekly minimum of 100 detailed project site photos and store

appropriately in project fi le on server and ProcoreDoug Chaney

17 Verify Concrete Pour LogsSupt

18 Enforce Jobsite/Subcontractor HousekeepingSupt/PM/APM

20 Order Courtesy Fire Marshal InspectionSupt

21 Municipal InspectionsUpdate municipal inspections and store onsite and in pVault

Supt


21A Level 4 & Level 5 CommissioningPX/PM/APM/Supt

22 Final Fire Marshal InspectionSchedule and complete the Final Fire Marshal Inspection

PX/PM/APM/Supt

23 Owner/Architect Inspection for Substantial CompletionSchedule and complete the Owner/Architect Substantial Completion

InspectionSupt/APM/PM

24 Initialize the GRAVE ChecklistInitialize the GRAVE Checklist to the project. This checklist is

designed to fl ow through project close-outPX

WORKFLOW CHECKLISTS: GRAVE

1 Record Certifi cate of Substantial CompletionRecord the Certifi cate of Substantial Completion with the County

PM/PC

2 Complete PunchlistComplete all open punch list items

Supt/APM/PM/PX

3 Issue Turnover/Close Out/ Commissioning DocumentsComplete and issue turnover documents

PX/PM/APM/PC

5 Hold Post-Mortem MeetingPost-Mortem with entire project team and take minutes. Agenda:

CAVE Review, Review Audit, Cost Projection/Variance, Lessons Learned, Sub Performance Evaluations, Client Service Items, Client

Hot Buttons and Remarkable Stories.Project Team

6 Document Internal Post-Mortem ResultsRecord the Post-Mortem results in Viewpoint and/or Portal

PC

7 Schedule and Hold External Post-Mortem MeetingPost-Mortem with Owner, Architect, Construction Manager and

End UsersPX/PM/Supt

1 Review Client Satisfaction Survey TopicsProject Team

2 Feedback to Team Project Team

4 Acknowledge Lessons LearnedMission Critical Team

TURNOVER - MAPP Hire Manuel/TCSG_Manual_1.pdf · The initial turnover meeting will be held within...

Documents

Transcript of TURNOVER - MAPP Hire Manuel/TCSG_Manual_1.pdf · The initial turnover meeting will be held within...