TUOLUMNE UTILITIES DISTRICT Agenda Item No.11.1

STAFF REPORT

Board Meeting of January 14, 2020

Agenda Section: Consent Calendar

Description: Minutes of the Regular Board Meeting of December 10, 2019 and Special Board Meetingof December 13, 2019

Submitted By: Melissa McMullen, Executive Secretary/Board Clerk

Recommendation

Approve the minutes as presented.

Action Requested: Resolution(s) (attached) and X Motion (see below) Review only

Suggested Motion: "I move to approve the minutes. Sf

Board Action: Resolution No.

Ayes:Absent:

.Motion byNoes:

Second by

Abstained: Recuse:

Minutes of Regular Board Meeting December 10,2019

TUOLUMNE UTILITIES DISTRICTREGULAR MEETING MINUTES

DECEMBER 10, 2019

A regular meeting of the Board of Directors ofTuolumne Utilities District convened at 2:00 p.m. atthe District Office, 18885 Nugget Blvd., Sonora, California.

The following Directors and staff were present:

Director Rucker, PresidentDirector Ringen, Vice PresidentDirector BalenDirector KernsDirector Kopf

Edwin R. Pattison, General ManagerErikJohnson, District EngineerDon Perkins, Operations ManagerSteve Sheffield, Finance DirectorAbby Parcon, Human Resources DirectorGaddiel DeMattei, Associate EngineerMelissa McMullen, Executive Secretary/Board Clerk

Call to Order

Members of the public were also present.

Pledge of Allegiance

I. Public Forum

No public comment was received.

II. Consent Calendar

1. Minutes of the Reaylar Board Meeting of November 12, 2019

2. Approval of Reimbursement Claims for Directors Statement of Meetings Attendedand/oLTravel E_x£.enses and_the Claim Summary for November 2019

Director Kerns moved to approve the Consent Calendar. Director Balen secondedthe motion and it was approved unanimously.

III. Regular Business

3. Election of Officers of the Board_gf Directors_a) President b) Vice President (NoStaff Report included for this item)

Director Rucker inquired if any Director would like to abstain from consideration forthe Board of Directors President or Vice President seat. No Director abstained.

Per Board Policy for Election of Officers, the Director with the lowest score ispresumed nominated.

Directors ranked their order of preference for the Board President seat.

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Minutes of Regular Board Meeting December 10,2019

Director Rucker had the lowest score.(8)

Director Kopf moved to approve Director Rucker as the Board President. DirectorKerns seconded the motion and it was approved (3-2).Ayes: Kerns, Kopf, RuckerNo: Balen, Ringen

Directors ranked their order of preference for the Board Vice President seat.

Director Kerns had the lowest score. (6)

Director Kopf moved to approve Director Kerns as the Board Vice President.Director Kerns seconded the motion and it was approved (3-2).Ayes: Kerns, Kopf, RuckerNo: Balen, Ringen

4. Annual § 66013 (d) Capacity Charges Report for Year 2019

Steve Sheffield gave an overview of the Annual § 66013 (d) Capacity ChargesReport for Year 2019 and responded to questions.

Director Kerns moved to accept and file the report. Director Balen seconded themotion and it was approved unanimously.

5. Resolution ADprovina the District Investment Policy

Steve Sheffield gave an overview of the District Investment Policy and responded toquestions.

Director Balen moved to adopt Resolution No. 25-19 Approving the DistrictInvestment Policy. Director Ringen, Vice President seconded the motion and it wasapproved unanimously.

6. Update of the Tuolumne Utilities District Purchasina/Procurement Policy

Steve Sheffield gave a summary of the update of the Tuolumne Utilities DistrictPurchasing/Procurement Policy and responded to questions.

Public comment was received.

7. Informational JJpdate on_the Statys_of the Phoenix Lake Preservation andRestoration Project and Consideration of Request for Budget Augmentation forhlonzon Water and Environment

Erik Johnson gave an informational update on the status of the Phoenix LakePreservation and Restoration Project and for the consideration of a request for abudget augmentation for Horizon Water and Environment and responded toquestions.

Public comment was received.

Director Ringen, Vice President moved to accept and file the report and approvedthe request for a budget augmentation for Horizon Water and Environment in theamount of $99,935. Director Kopf seconded the motion and it was approvedunanimously.

8. Informational Update on the Lakewood Dam Repair Project

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Minutes of Regular Board Meeting December 10,2019

Gaddiel DeMattei gave an informational update on the Lakewood Dam RepairProject and responded to questions.

Public comment was received.

The consensus of the Board was to bring this item back before the Board at a Boardmeeting in January 2020 for further discussion and possible action.

9. An U£date_on the_Jyo!umne-Stanislaus Integrated Regional Water ManagementAuthority (IRWMA) Call for Projects List

Ed Pattison gave an update on the Tuolumne-Stanislaus Integrated Regional WaterManagement Authority call for projects list and responded to questions.

10. Approve Resolution Recognizing District Personnel Eligible for the EmployeeLongevity Recognition Award

Abby Parcon reviewed the Resolution recognizing District Personnel eligible for theEmployee Longevity Recognition Award.

Director Kopf moved to adopt Resolution No. 26-19 Recognizing District PersonnelEligible for the Employee Longevity Recognition Award. Director Kerns secondedthe motion and it was approved unanimously.

IV. Staff Reports

Erik Johnson reported on the following items:-Jamestown Tank was awarded Tank of the Year 2018; Steel Tank of the Year Reservoir

V. Directors Communication and Reports

Director Balen reported on the following items:-ACWA2019 Fall Conference & Exhibition in San Diego, CA

Director Kopf reported on the following items:-ACWA2019 Fall Conference & Exhibition in San Diego, CA

Director Kerns reported on the following items:-November 20, 2019: Attended the Tuolumne County Business Council meeting

Director Ringen reported on the following items:-November 14, 2019: Attended the Mountain Counties Water Resources Association(MCWRA) reception at the Murphys Hotel and Restaurant-November 15, 2019: Attended/participated in the MCWRA Board of Directors meeting inMurphys, CA-November 20, 2019: Attended/participated in the joint meeting of the Tuolumne-Stanislaus IRWMP WAC and JPA-November 27, 2019: Conversation with Carmel Brown Department of WaterResources (DWR) concerning the IRWMP program, the Tuolumne-Stanislaus IRWMP andDAC project-December 3, 2019: Attended/participated in the meeting with the Tuolumne-StanislausAdministrator and Facilitator to review a support for the IRWMP-December 5, 2019: Attended the Public Policy Institute of California (PPIC)Water/Watershed Health Conference in Sacramento, CA-December 9, 2019: Attended/participated in the Sonora Energy Action Plan (EAP) Title 24Class held at TUD

Director Rucker reported on the following items:-November 14, 2019: Attended the Mountain Counties Water Resources Association

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Minutes of Regular Board Meeting December 10,2019

(MCWRA) reception at the Murphys Hotel and Restaurant

Director Rucker recessed the meeting into Closed Session at 5:27 p.m.

VI. Closed Session

a. Public Employee Evaluation Pursuant to Government Code Section 54957Position: General Manager

VII. Reconvene to Open Session

a. Closed Session Disclosure

Director Rucker reconvened the meeting to Open Session at 8:54 p.m. with noreportable action taken during Closed Session.

Adjournment

The meeting was adjourned at 8:54 p.m.

Date:

ATTEST:

Bob Rucker, PresidentBoard of Directors

Melissa McMullen,Executive Secretary/Board Clerk

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Minutes of Special Board Meeting December 13,2019

TUOLUMNE UTILITIES DISTRICTSPECIAL MEETING MINUTES

DECEMBER 13, 2019

A special meeting of the Board of Directors of Tuolumne Utilities District convened at 9:30 a.m. at theDistrict Office, 18885 Nugget Blvd., Sonora, California.

The following Directors and staff were present:

Director Rucker, PresidentDirector Ringen, Vice PresidentDirector BalenDirector KernsDirector Kopf

Edwin R. Pattison, General ManagerErik Johnson, District EngineerDon Perkins, Operations ManagerSteve Sheffield, Finance DirectorAbby Parcon, Human Resources DirectorMelissa McMullen, Executive Secretary/Board ClerkLisa Westbrook, Customer and Public Relations CoordinatorMakayla Dillon, Management AnalystRandy HanveltJason Larrabee, VNF Solutions, LLCDennis Albiani, California AdvocatesAnthony Molina, California Advocates

Call to OrderPledge of Allegiance

I. Public Forum

No public comment was received.

II. Regular Business

1. Legislative Advocacy WorkshopEd Pattison, General Manager, began discussions and gave an overview of the District'sactivities over the past year. Mr. Pattison discussed issues facing the District and thedifferent approaches and/or options for the upcoming year and into the future.

Jason Larrabee, VNF Solutions LLC., gave a presentation regarding; CurrentPolitical Issues, Impeachment, Federal Funding, Agency Actions, and Election Timeline. Mr.Larrabee responded to questions.

Dennis Albiani, California Advocates, gave a presentation regarding; 2019 Overview, 2020Political Landscape, 2020 Major Issues and Goals and Recommendations. Mr. Albianiresponded to questions.

The consensus of the Board were the following priorities for the District:-Sierra Pines Regional Water Treatment Plant Consolidation Project-Sonora Regional Wastewater Treatment Facility Upgrade and Improvements-Phoenix Lake Permitting with the USBR-Pinecrest Lake Level-Costs of New Melones Improvements and connection to the Sonora system

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Minutes of Special Board Meeting December 13,2019

AdjournmentThe meeting was adjourned at 2:00 p.m.

Date:

ATTEST:

Bob Rucker, PresidentBoard of Directors

Melissa McMullen,Executive Secretary/Board Clerk

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