TSUS Shared Services Partnership...TSUS Shared Services Partnership Sul Ross State University and...
Transcript of TSUS Shared Services Partnership...TSUS Shared Services Partnership Sul Ross State University and...
TSUS Shared Services Partnership SulRossStateUniversityandSamHoustonStateUniversity
SRSUOfficeofAcademicAffairsSummer2020
VirtualBrownBagEventWHAT:Fall2020:TeachingwithTechnologyatSRSUUpdateWHEN:Thursday,July23rd,2020fromNoonto12:45p.m.
Phase2– SharedServicesBenefitsOverthecourseofthesummer,theSHSUSharedServicesteamwillbeworkingtoseamlesslymigrateourSRSUBlackboardenvironmentintotheTSUS/SHSUsharedservicesBlackboardenvironment(withLIT)forfall2020.OnceinthisTSUSsharedservicesBlackboardenvironment,SRSUfacultyandstudentswillgainaccesstoresources&toolspreviouslyunavailabletous.
MigrationMilestonesBrokenOutfromFullTimeline:ALREADYMIGRATED:(1)ALL2018BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromApril6ththroughApril20th.(2)AllFall2020BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromJuly2ndthroughJuly5th.MAJORMILESTONE–EARLYACCESSFORSRSUFACULTYTOTHEIRFALL2020COURSESONOURTSUSBLACKBOARDENVIRONMENT:–OnJuly6th,SRSUfacultyweregiveninformationforearlyaccesstothenewTSUSsharedservicesBlackboardenvironment.NEXTTOBEMIGRATED:(3)All2019andSpring2020coursestoTSUSBlackboardstartingat5pmonJuly27ththroughAugust5th.(4)MigrateSUMI&SUMII2020courses,allOrganizations,allnon-term(custom)coursestoTSUSBlackboard:August11ththruAug14th.(5)SeamlessswitchoveroccursfromSRSUBlackboardenvironmenttoTSUSBlackboardenvironmentonAugust17th.AllSRSUBlackboardcoursesthathavenotbeensettoopenearlyintheTSUSBbenvironmentwillautomaticallyopenonAugust24th(firstdayofSRSUFall2020semester).
Phase2–MigrationtoTSUSBlackboard
ByMarch2020,ourBlackboardintegration/migrationspecialists,alongwiththeSHSUOnlineteam,hadsetupourTSUS/SRSUBlackboardenvironmentinpreparationforthestartoftheSRSUBlackboardcoursemigrationinApril.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(1)ALL2018BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromApril6ththroughApril20th.Aseach2018termwasmigratedofftheSRSUBlackboardenvironmenttoberestoredontheTSUSBlackboardenvironment,theybecomeinaccessibletofacultyonSRSUBlackboard.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(2)AllFall2020BlackboardcoursesweresuccessfullymigratedtothenewTSUSBlackboardenvironmentfromJuly2ndthroughJuly5th(Fall2020coursesbecomeinaccessibletofacultyonSRSUBlackboard).OnJuly6th,SRSUfacultyweregiveninformationforearlyaccesstothenewTSUSsharedservicesBlackboardenvironment.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(3)All2019andSpring2020coursesmigratedtoTSUSBlackboardstartingat5pmonJuly27ththroughAugust5th.From5pmonJuly27thonward,all2019andSpring2020courseswillbecomeinaccessibletofacultyandstudentsonSRSUBlackboardastheyarebeingrestoredontheTSUSBlackboardenvironment.
SRSU Blackboard Website
QUESTION:Ihavestudentsmakingupincompletesinmy(Sum22019,Fall2019,Spring2020)Blackboardcourses,howisthisgoingtoworkifthesecoursesaremovingtotheTSUSBlackboardenvironmentafterJuly27th?ANSWER:AlistofallSRSUcourseswithincompletesfromSUM22019(theearliestvalidtermforincompletescurrently)throughSpring2020hasbeenprovidedtoourBlackboardmigrationspecialists.These2019andspring2020courseswillbeheldbackfromtheupcoming7/27migrationandwillcontinuetobeavailableontheSRSUBbenvironmentuntiltheyaremigratedalongwiththefinalterms(SUM1&22020)totheTSUSBbenvironmentonAug11th-14th.
atthiscurrentpointintheSRSUBbenvironmenttoTSUSBbenvironmentcoursemigration.
QUESTION:I’dlikeformyFall2020studentstobeabletoaccesstheirFallcoursessotheycangettheirtextbookinfoandsyllabus,buthowcantheydothatiftheFall2020coursesareontheTSUSBlackboardenvironment?ANSWER:Atthemoment,toavoidtoomuchstudentconfusionduringthismigrationperiod,we'reonlygivingaccesstotheTSUSBbareatoSRSUstudentswhohaveacriticalneedtoaccesscoursesearlythere.ForinstructorswhoareonlywantingtoopencoursesearlyontheTSUSBbareasothatstudentscanaccesstextbookorsyllabusinfo,we'reaskingthatyouinsteadsendouta"courseemail"to"AllStudentUsers"fromyourFall2020TSUSBbcourseswiththattextbookandsyllabusinfo(enrollmentsintoFall2020coursesontheTSUSBbareaareupdateddaily).YourFall2020courseemailwillstillworkevenifyourcourseisclosed.
atthiscurrentpointintheSRSUBbenvironmenttoTSUSBbenvironmentcoursemigration.
QUESTION:IbuildoutmyBlackboardcoursesusingpublisherscontent(Cengage,Pearson,etc.)thatI’vealwaysbeenabletoaccessthroughSRSUBlackboard.WillIstillhavethissameaccessintheTSUSBlackboardenvironment?ANSWER:EversincetheTSUS/SRSUBlackboardenvironmentwassetupandpreparedearlierinthespring,yourSRSUBlackboardsupportteam(TimandEstella)havebeenworkingcloselywiththeTSUS/SHSUteamtoinsurethattheuniquemakeupofourcurrentBlackboardenvironment,fromBuildingBlockfeatureslikeSafeAssign,AtomicLearning/Hoonuit,andSmarthinking…toallofourintegratedpublishercontentaregoingtobeaccountedfor,testedinthenewenvironment,andsuccessfullymigrated.
atthiscurrentpointintheSRSUBbenvironmenttoTSUSBbenvironmentcoursemigration.
Phase2–MigrationtoTSUSBlackboard
(4)MigrationofSUMI&SUMII2020courses,allBbOrganizationsites,allnon-term(custom)courses,andallcourseswith2019-2020incompletestoTSUSBbenvironmentstartingat5pmonAugust11ththruAug14th.From5pmonAug11thonward,allSUMI&SUMII2020courses,Orgs,non-termcourses,etc.willbecomeinaccessibletofaculty&studentsonSRSUBlackboardastheyarebeingrestoredontheTSUSBlackboardenvironment.TheSRSUwebsitewillcontinuetopointtotheSRSUBbenvironmentduringthismigrationperiodeventhoughitwillbeemptyofallSRSUBlackboardcontent.
SRSU Blackboard Website
Phase2–MigrationtoTSUSBlackboard
(5)SeamlessswitchoveroccursfromSRSUBlackboardenvironmenttoTSUSBlackboardenvironmentonAugust17th.OnAug17th,SRfacultywillnolongerneedtousethe“earlyaccess”linktotheTSUSBbEnvironment,andSRstudentswillaccesstheTSUS/SRSUBbenvironmentfromtheSRSUwebsite.AllSRSUBlackboardcoursesthathavenotbeensettoopenearlyintheTSUSBbenvironment(suchassummer1&22020incompletes)willautomaticallyopenonAugust24th(firstdayofSRSUFallsemester).
SRSU Blackboard Website
QUESTION:WillIstillhaveto“policemyBlackboardroster”atthebeginningofeverysemesterandmanuallyremovestudentsfrommycoursewhohavedropped?ANSWER:TherearemanythingsthataregoingtobeautomatedforusfromnowonaspartoftheTSUSsharedinstanceofBlackboard.Oneofthemisthatstudentswillautomaticallyberemovedfromyourcoursewhentheydrop(instructorswillnolongerneedtodothatthemselves).Finally,right?Togainthisautomation,younolongerhavetheabilitytoaddorremoveuserstoyourcourses.Instead,whenyouneedaTA,GA,oradditionalinstructoradded(orremoved)fromoneofyourcourses,you'llemailBlackboardsupport([email protected])andthey'lldoitforyou.
OnNEWAutomatedProcesses
QUESTION:WillIstillneedtomanuallyopenorclosemyBlackboardcourseatthebeginningorendofthesemester?ANSWER:AnotherautomationhappeningforSRSUBlackboardisthatcourseswillautomaticallybecomeavailableonthefirstdayofthesemesterandautomaticallybecomeunavailabletwoweeksaftertheendofthesemester.Thatdoesn'tmeanyoucan'trequestblackboardsupporttohaveyourcourseopenedatanearlierdate(orclosedearlier/laterthantwoweeksout).Youabsolutelywillhavethatability…justlikeaddingorremovingaTA/GA/etc.,itwilljustbearequestyouwillmaketoBlackboardSupport([email protected]).
OnNEWAutomatedProcesses
SPEAKINGOFQUESTIONS?Ifyouhaveanyquestions,pleaseletusknowat:
WewillbuildingoutanFAQsectionontheTSUSPartnershipwebsiteat:TSUSPartnershipwebsite:https://srinfo.sulross.edu/tsus-shared-services-partnership/
TSUS Shared Services Partnership SulRossStateUniversityandSamHoustonStateUniversity
SRSUOfficeofAcademicAffairsSummer2020
VirtualBrownBagEvent
THANKYOU!