TRS Connect User GuideIndex

• Login

• Campaigns & Order Placement

• View Status of Your Orders

• View Your Budget

• Reimbursements – Create Invoices

• Reimbursements – Club invoices to create a Claim

• View your Claims

TRS Connect Open the web browser, like internet explorer, and type

1. Enter store number

2. Enter Password

3. Click to sign in

http://trsconnect.raymond.in in the address bar

First loginOn the first login, system will ask you to change your password

TRS Connect

All fields are mandatory

Enter new password and click to change the password

First loginMaster data verification

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1. Verify and Correct Data2. Verify & Correct address

3. Verify company

coders for all brands

4. Select brands in

Your Shop.

5. Click to save data

Landing Page – CampaignsAll live campaigns are listed in the first screen

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Click any campaign image to see artwork listing

Order PlacementAll artworks under the selected campaign are listed

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1. Click to go back to main screen

2. Click to Place the order for artwork

Order PlacementFill all fields and click the “confirm order” button

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1. Fill all fields

2. Click to confirm order placement

Order Placement - OthersTRS Connect

Use menus marked with black background to place

orders for other items.

Order Placement - BagsTRS Connect

1. Choose type of bag you want to order

Available size and vendors providing bags along with

minimum quantity and rates per piece

Click to place order against

desired vendor

Order Placement – Bags order formTRS Connect

1. Enter order details

2. Click to place order

View Order statusHow to see the status of your orders

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Click “Orders” menu to view your order status

View Order statusAll your orders are placed in the “Orders” screen.

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Choose which type of orders you want to view.

Orders are segregated based on status. Use the filter to find the order of your interest.

Orders are listed here.Click the order line to view order

details.

Order details - 1TRS Connect

Details of your order are displayed.

Order ID if the unique identifier for each

order.

Scroll down for more

Order details - 2TRS Connect

1. You can post a message any time

Full document history is maintained and displayed in

the document history.

Budget – Current yearView the status of your annual budget from this screen

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Budget for the year are displayed here

Explanation of each column in budget

screen

Budget – Previous yearYou can view details of previous years

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1. Click the Year link2. Enter year in 4 digits

3. Click OK to view budget

ReimbursementsTRS Connect

Applying for Reimbursements, is a 2 step process:

Step 1: Creation of invoices

Step 2: Combining invoices together to create a claim

Note: You submit printed copy of the “claim” document to Raymond, along with supporting’s attached to the claim document.

Reimbursements

Step 1 – Invoice creation

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Reimbursements – Invoice creationTRS Connect

1. Click “Reimbursements” menu to apply for a new claim

2. Click to raise a new invoice

Reimbursements – Invoice creationTRS Connect

2. Enter invoice number, duplicated not allowed.

1. Enter year to which the invoice pertains

3. Choose invoice date from date calander

4. Select a vendor from the drop down.

Select “other” from drop down if you are raising invoice on vendor not

provided by Raymond.If other is selected, system will ask for

name of the vendor.

5. Click to create invoice

Reimbursements – Invoice creationAdd line items to Invoice document

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1. Enter details of line items for the invoice

2. Click “Save” to add line item.

Reimbursements – Invoice creationAdd supporting attachments to line items

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Click to add supporting documents (scanned

images).

Delete line item

Reimbursements – Invoice creationAttaching files to line items

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1. Choose scanned images from your computer to

attach

2. Click to upload attachment.

Reimbursements – Invoice creationDeleting line item attachments

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Attached files are listed here.Click delete icon to delete the

attachment.

Reimbursements – Invoice creationSubmit for approval

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Once you have entered all invoice details, click the

“Submit Invoice” button.

Click if you want to delete the invoice and start afresh.

Reimbursements

Step 2 – Claim creation

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Reimbursements – Claim creationCreating the claim document

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The “Reimbursements” screen lists all your invoices

Reimbursements – Claim creationCreating the claim document

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Selection box is available for invoices that are not yet

selected as a part of any claim.

Reimbursements – Claim creationCreating the claim document

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1. Click to selected all selectable invoices

Reimbursements – Claim creationCreating the claim document

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Click to createclaim document forselected invoices.

Claims can becreated for morethan 1 invoices.

Note: Claims will be“submitted” assoon as you clickthis link.

Reimbursements – Claim creationPrint the claim document

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Click to view listing of created claims

Reimbursements – Claim creationPrint the claim document

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Click to open claim for printing.

Reimbursements – Claim creationTOP SheetTRS Connect

The claim document opens in a new browser window.User file/print menu option from browser to print.

Print this document as TOP Sheet , staple paper supporting and send physical copy to Raymond’s for

approval.

Reimbursements Searching for claim documents

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To find status of your claims, start by clicking on the

“Reimbursements” menu.

Reimbursements Searching for claim documents

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Click on “My Claims” link

Reimbursements Searching for claim documents

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Claims are segregated as per their status.Use the filter to find the claim of your interest.

Reimbursements – Claim RejectionTRS Connect

On the TRSconnect System, rejections happen on 3 levels

1. On the amount level2. On the Line amount level3. On the Invoice level

Note:If all invoices in a claim document are rejected, then effectively the entire claim is rejected.

Claimed Amount Approved Amount Reason for change

Reimbursements – Rejection level 1Amount Rejection:

If approved amount is less than the claimed amount

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Reimbursements – Rejection level 2Line Item Rejection:

Full line item in invoice is rejected

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Cross icon means line item is

rejected

Reason for line item rejection

Reimbursements – Rejection level 3Invoice Rejection:

Full Invoice is rejected

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Invoice status shows as Rejected

Reason for rejection is displayed here

Note:If a invoice isrejected, all lineitems in theinvoice too aremarked as“Rejected”.

ReimbursementsFinding claims where payment is released

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As and When payment is released against claims, a new

filter is added

Click icon to open the claim document

Credit note number and date of release is displayed.

ReimbursementsCredit note number and date

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