Trends in Data Lifecycle Management and Information Governance

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TRENDS IN DATA LIFECYCLE MANAGEMENT AND INFORMATION GOVERNANCEBRYANT BELLPRODUCT MARKETING DIRECTORARCHIVING AND PERVASIVE GOVERNANCE

1© Copyright 2015 EMC Corporation. All rights reserved.


• The “Traditional” Data Lifecycle

• Information Governance• Risks• The New Data Lifecycle• Recommendations

AGENDA


AIIM’S INFORMATION LIFECYCLE


Capture & Create Organize Collaborat

eSearch & Retrieve

Publish & Deliver

BREAKING IT DOWN


• Human created information

• Application created data

• Data and Content

CAPTURE AND CREATE


• Classify• Group• Consolidate

ORGANIZE


• Accessibility• Value creation• Info use• Create More Information

COLLABORATE


• Audits• Analysis• Strategic initiatives• Reporting

SEARCH AND RETRIEVE

According to a recent IDC study, “The High Cost of Not Finding Information,” the average knowledge worker spends up to 2.5 hours per day searching for or gathering information or data.


• Reports• Presentations• Blogs• Web Content

PUBLISH AND DELIVER

More Information

More Classification


INFO LIFECYCLE DRIVES BUSINESS

Create

Share

Use


• "Information Governance is all the rules, regulations, legislation, standards and policies with which organizations need to comply when they create, share and use information.” -Chris Walker, Principal - PHIG IMC Inc.

INFORMATION GOVERNANCE


UNDERSTANDYOUR CONTENT

Value & Risk

AUTOMATE & ENFORCE POLICIES

Prove Compliance

PROTECT& CONTROL

On & Off Premise

DISCOVER & PRODUCE

Early Case Assessment

Pervasive Governance Requirements


INFO GOVERNANCE IS BALANCE


• Information Governance: “Enable information to be a useful asset and reduce liability to an organization…”Information Coalition

MUST SUPPORT THE BUSINESS


THE BALANCE


HIDDEN RISK

RISK


ARE YOU ELIMINATING RISK?


• At first glance, this seems like a encouraging result: – 70 percent of folks purge

• The picture is less rosy when we look at how they purge:

– 36 percent purge in an ad hoc way, not on a regular basis • For records management compliance and to adhere

to the FRCP, purging can’t be anything less than systematic and regular, according to policy, etc.

– Looked at this way, 66 percent of firms reported purging practices that are out of compliance

ARE YOU ELIMINATING RISK?


CLEAR DISCONNECT BETWEEN THE PURPOSE AND VALUE


• 40-60% Data on network drives is obsolete, orphaned, or

restricted file type • 20% Have an orphaned data policy • 49% Have no tools for decommissioning

applications

SURVEY RESULTS ON DATA MANAGEMENT


DON’T GET BURIED IN YOUR OWN HOME


CHANGES TO THE INFO LIFECYCLE


• IoT• SMAC• More applications• Device Mesh

CAPTURE - TRENDS


NEW DATA


• Access is demanded – No More Silos

• Legacy apps need to be eliminated

• The archive has changed

STORE & PRESERVE – TRENDS


Secure data & content

Shut down applications & infrastructure; Ensure compliance

Secure data & content

Manage data growth, optimize infrastructure; Ensure compliance

THE POWER OF THE NEW ARCHIVEProduction

ApplicationsLegacy

Applications

Reuse & Compliance

Extend to new users

Provide new context

Feed new applications

Feed Big Data environments


BIG DATA


• Develop policies that support access to data• Enact an orphaned data policy • Scan network drives and other content archives for

orphaned data, restricted files, PII and PHI • Begin decommissioning legacy applications • Assess and remediate access rights• Eliminate Silos – Consolidated repository/archive

RECOMMENDATIONS

Trends in Data Lifecycle Management and Information Governance

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