TREASURE COVE HOMEOWNERS’ ASSOCIATION

TREASURE COVE HOMEOWNERS’ ASSOCIATION

2014 ANNUAL GENERAL MEETING

TUESDAY NOVEMBER 11, 2014

7:00 PM

AGENDA

1. Call to order (President)

2. Prayer: Gill Dean (Secretary)

3. Financial Report/Discussion on Vat (Seaview Management)

4. Issues to be discussed

Share Certificates

Beach Project

Outstanding HOA fees

Vacant lot fees

Proposed Contract - Elite Security 2014/2015

5. President’s Report

6. Other Issues

7. Election of new Board of Directors for a period of Two (2) years

8. Adjournment

Issues to be discussed

1. HOA Fees: There has been an intensive effort to reduce the TCHA’s Aging account.

Over $67,000.00 has been collected in the past 12 months. A decision must be made by the

Association on how to pursue these outstanding fees. A list of homeowners who owe more than

$1,440.00 will be distributed at the meeting; that is 1 year of HOA fees (Appendix 1). Options are to

initiate legal action or to pursue commitments from the banks that hold the mortgages for these homes.

2. Vacant lots: Section IV Paragraph 5 of the Treasure Cove Articles of Association states that “by

acceptance of conveyance….each owner agrees to pay to the Association (i) the yearly rent, (ii)

the annual assessments and (iii) any special assessments”. Given the poor financial position of the

Association, the current BOD decided to enforce the Articles of Association and begin collecting HOA

fees for vacant lots beginning June 2013. Vacant lot owners that are also Residents are charged 50% of

the current HOA rate (as a courtesy). Attached is a list of the vacant properties whose owners are not

compliant with the agreement (Appendix 2).

3. New HOA Fees (VAT): the government has decided that HOA’s are VAT inclusive and will thus require

us to register and submit VAT on HOA fees. This will start in January 2015 and as result we will see an

increase in HOA fees.

4. Share Certificates: McKinney Bancroft & Hughes (MB&H) is the Registered Office of the Treasure

Cove Homeowners’ Association Ltd. Share certificates not disbursed by MB&H are invalid. Share

certificates give the home/lot owner voting rights, and collectively allows transfer of the majority Shares

from Opac Bahamas to the Association. Attached is a list of homeowners that are in possession of valid

share certificates (Appendix 3). Those homeowners not listed must contact April Turner at MB&H to

obtain valid certificates.

5. Beach project: The beach at Treasure Cove is in need of major redevelopment. After much discussion

and debate, a beach project committee was formed to coordinate the beach renovation. Although

quotes were obtained previously, no scope of works had ever been drafted that outlined exactly what

needed to be done. Caribbean Coastal Services (CCS) was selected to draft a scope of works (SOW)

from which a Request for Proposal (RFP) could be solicited and more accurate bids could be obtained.

In addition, CCS was also contracted to obtain approvals from all the relevant government agencies

which is required before any costal construction can begin. Attached is a Beach Assessment and a

Concept Design (A&B). Request for proposals were solicited for concept A. The quotes from 3

companies are also attached (Appendix 4).

Board Initiatives 2012-2014 President

Identification of vacant lot owners

Hiring of full time employee

Treasure Cove Website (www.treasurecovebahamas.com)

Resolution of Tremblay matter

Communications with Property Developers (Sid Brodie)

Beach Reclamation Project (See Appendix)

Homeowner Share Certificate Listing (attached)

Financials

Financial Audit

Collections and Reduction of A/R

Maintenance Median enhancement

Park garbage dump improvement

Clean up reservoir

Cleaning drains

Extension of fence at beach front

Caution Signs for drivers

Empty lot clean up

Maintenance of Vacant Property

Road Works

Curbs repair

Installation of a new pump for irrigation system

Drill two new wells for irrigation system

Back up water supply for irrigation system

Security

Camera upgrade and car view camera

New Security Procedures

New Draft Contract with Elite Security

Social Christmas Party – December 2012

Movie Night- February 2013

Easter Party-March 2013

Movie Night-June 2013

Back to school fun day-September 2013

Community Christmas Party - December 2013

Jazz in the park - February 2014

Spring Fest & Grill Master Competition- April 2014

Family fun day - September 2014

Appendix 1: 22 Homes with outstanding fees greater than $1440.00

Balance

1,422.00

1,440.00

1,560.00

1,680.00

2,059.11

2,100.00

2,127.33

2,160.00

2,160.00

2,160.00

2,160.00

2,295.00

2,640.00

2,920.00

3,075.00

3,671.00

4,010.00

4,493.11

4,762.00

5,723.00

8,953.83

12,957.83

Total $76,529.21

Appendix #2: Vacant Properties in Treasure Cove

Vacant Lot#

98

99

101

106

107

108

110

116

127

128

129

130

130

134

142

145

147

149

160

165

166

167

168

171

172

173

175

'}~""' ·,.;,.! •• k}l' ' 1.<..,J;,.:;-'"\9.~:f.{ ;.;., ... ·.'

No. 42,917

TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED

ANNUAL RETURN

·s\tarGen '<'~,(,)} e,ct/

4 made up to the 17th day of June, 2013 being the fourteenth day

• DEc 1 a 2013

,,s cceeding the day of the Ordinary general meeting or the First Ordinary

eneral meeting in 2013 showing the following particulars:

Surnames and Christian names Addresses Occupations Shares held

of Members of the Comoanv by each

PLEASE SEE ATTACHED LIST

1. Amount of Capital. $5,000.00

2. Number of shares into which capital is divided. 282 Class "A" Voting shares of $1.00 each, 282 Class "B" Voting shares of $1.00 each and 4,436 Common Non Voting shares of $1.00 each.

3. Number of shares taken from commencement. 487

4. Amount of calls made on each share. ) All issued shares

5. Total amount of calls received. ) credited as fully

6. Total amount of calls unpaid. ) paid up

7. Total amount of shares forfeited. NIL

8. Registered Number of the Company. 42,917

Persons who have ceased to be members since last return was made

Names Addresses Occupations Shares held by each

Emerick Knowles Nassau, Bahamas Businessman 1

Heather Forde Nassau, Bahamas Businesswoman 1

I Crystal Wheatley Nassau, Bahamas Businesswoman 1

Richard Sawyer and Nassau, Bahamas Businessman 1 Koralyn Sawyer and Businesswoman

Verna Denise Kemp Nassau, Bahamas Businesswoman 1

Tina E. Weichbrodt-Knowles Nassau, Bahamas Businesswoman 1

Cecile Carey Nassau, Bahamas Businesswoman 1

Kurt Munro and Nassau, Bahamas Businessman 1 Sara C. Munro and Businesswoman

Abbott Properties Limited Nassau, Bahamas Company 1

(Turn Over)

Appendix #3

COPY OF REGISTER SHOWING THE NAMES, ADDRESSES AND OCCUPATIONS OF DIRECTORS OR MANAGERS

BRODIE, Sidney

AMBROGI, Octavio

THOMAS, Mercedes

LIGHTBOURN, Richard

Miami, Florida Company Director

Miami, Florida Businessman

Nassau, Bahamas Businesswoman

Nassau, Bahamas Attorney-at-Law

Assistant Secretary

President and "A" Director

Vice-President and "A" Director

Vice-President, Secretary and "A" Director

Assistant Secretary

N.8.- This statement must be sealed with the Company's Seal. Changes in directors or managers must be notified from time to time as they occur.

Filed by

M B & H CORPORA TE SERVICES LTD.

TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS

NUMBER NAMES ADDRESSES OCCUPATION OF SHARES Opac Bahamas Limited Nassau, Bahamas Company 282 Class A

Cheetam, Marcus Nassau, Bahamas Businessman Knowles, Candida Nassau, Bahamas Businesswoman 1 Class B

Cartwright, Kathy-Ann Nasssau, Bahamas Businesswoman 1 Class B

Mackay, Sterling Nassau, Bahamas Businessman Adderley, Stephanie Nassau, Bahamas Businesswoman 1 Class B

Kemp, Philip Nassau, Bahamas Businessman Kemp, Sandra Nassau, Bahamas Businesswoman 1 Class B

Cleare, Derek Nassau, Bahamas Businessman Cleare, Julie Nassau, Bahamas Businesswoman 1 Class B

Ramirez, David Nassau, Bahamas Businessman Johnson-Ramirez, Chevez M. Nassau, Bahamas Businesswoman 1 Class B

Pinder, Sean Nassau, Bahamas Businessman 1 Class B

Haven, Lionel Nassau, Bahamas Businessman Haven, Fran Nassau, Bahamas Businesswoman 1 Class B

Smith, Nicholas Mark Nassau, Bahamas Businessman 1 Class B

Moss, Derek Nassau, Bahamas Businessman Moss, Janice Nassau, Bahamas Businesswoman 1 Class B

Mc Sweeny, Mary Ann Nassau, Bahamas Businesswoman 1 Class B

Munsey, Scott Nassau, Bahamas Businessman Munsey, Catherine Nassau, Bahamas Businesswoman 1 Class B

Kelly, D. Gregory Nassau, Bahamas Businessman 1 Class B

Packington, Barry Nassau, Bahamas Businessman 1 Class B

Glinton, Deon Businessman Glinton, Susa Businesswoman 1 Class B

Wall ace, Jam es sau, Bahamas Businessman Pratt, Louise sau, Bahamas Businesswoman 1 Class B

Knowles, Mark assau, Bahamas Businessman Knowles, April Nassau, Bahamas Businesswoman 1 Class B

Martinborough, Jeff Nassau, Bahamas Businessman Martinborough, Peggy Nassau, Bahamas Businesswoman 1 Class B

Cox, Rhonda A. Nassau, Bahamas Businesswoman 1 Class B

Moss, Kevin Nassau, Bahamas Businessman Moss, Sara Nassau, Bahamas Businesswoman 1 Class B

Rolle, Derek Nassau, Bahamas Businessman Rolle, Claudia Nassau, Bahamas Businesswoman 1 Class B


NAMES Martinborough, Timothy

Ferguson, David

Lightbourne, Jefferson Lightbourne, Gian

Laight, Gordan Laight , Donna

Higgs, Catherine Louise

Pinder-Turnquest, Joan

Moss, Martha

Richie, Bertha B.

Sands, Anthony Sands, Stephanie

Bodie, Michie

Adderley, Christopher Adderley, Monique

Guest, Ronald Guest, Suzane

Burrows, Ignatius Burrows, Joy

Richardson, Osmand Richardson, Kimberley

Storr, Kim

Burrows, Greg Burrows, Elizabeth

Burrows, Philip Burrows, Bernadette

Osborne, Derek Osborne, Darnell

Goddard, Jam es Goddard, Elizabeth Goddard, Gordon

ADDRESSES Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas Nassau, Bahamas


Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas


Nassau, Bahamas





Nassau, Bahamas




Nassau, Bahamas Nassau, Bahamas Nassau, Bahamas

Smith, Anthony Smith, Wanda

~egist1: .,,.QQ Nassau, Bahamas

z Moree, Elden A. \~ ...

<:·~

Russell, Erik Russell, Rebecca

' '~

(J,c.. ~~ assau, Bahamas <."() ~

I 0 ~ ~ sau, Bahamas C?{;> ~

N sau, Bahamas assau, Bahamas

OCCUPATION Businessman

Businessman

Businessman Businesswoman


Businesswoman

Businesswoman

Businessman

Businesswoman


Businessman





Businesswoman




Businessman Businesswoman Businessman


Businessman


NUMBER OF SHARES 1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

I Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

I Class B

1 Class B

1 Class B

1 Class B

TREASURE COVE HO~OWNERS ASSOCIATION LThfiTED LIST OF ~MBERS

NAMES Brown, Edwin Brown, Tangy

Williams, Gilbert Williams, Marva

Cheng, Douglas Cheng, Elena

Cheng-Wong, Milly

Wardle, Clyde

Gagon, Philippe R.

Dean, Richard Dean, Iris

Newbold, Anthony Newbold, Vickie

Wheatley, Ian

Lamare, Thierry Lamare, Joanne

Hall, Sandy

Rolle, Gerrard Rolle, Charisse

Moss, Clarence Moss, Fredricka

Solomon, Neville

Smith, Toby Smith, Sandra

Taylor, Garven D.

Taylor, Wyne N.

Almanell Holdings Limited

Bocus, Stephen

Clarke, Jocelyn

Sure Word Bible Ministries

Waugh, Judy Ann

Arrnaley, Christopher M.

Storr, Henry A

ADDRESSES Nassau, Bahamas Nassau, Bahamas



Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas



Nassau, Bahamas


Nassau, Bahamas



Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

OCCUPATION Businessman Businesswoman



Businesswoman

Businessman

Businessman



Businessman


Businesswoman



Businessman

Businessman

man

Businessman

usinessman

Businessman

NUMBER OF SHARES

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B


NAMES Livingare Limited

Williams, Lester Williams, Bridgette

Williams, Peggy D.

Dorsett, Dwight L.

Thompson, James Thompson, Lisa

Bayles, Ian Knowles, Tanya

Francis, Damian Francis, Indira

Tumquest, Leslie Ferguson, Troi

Selena Investment Limited

Walkine, Craig Walkine, Stacy

Newbold, Bruce Newbold, Albertha

Forbes, Arnold For bes, Anissa

Johnson, Earle Johnson, Paula

Seymour, Arthur

Seymour, Claudette

Sturrup, Dominic S.



Nassau, Bahamas

Nassau, Bahamas





Nassau, Bahamas





Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Loggerhead Investments Ltd. Nassau, Bahamas

Martinborough, Donald P. Nassau, Bahamas

Russell, Glenda

Burrows, Ernest Burrows, Deborah

Rolle, Ceveland Rolle, Marisa

Williams, Cleveland

Carroll, Maria T. Nassau, Bahamas

OCCUPATION Company


Businesswoman

Businessman





Company





Businessman

Businesswoman

Businessman

Company

Businessman

essman esswoman

Businessman


1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

2 Class B

2 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B


NAMES Johnson, Margaret S.

Grammatico, Elizabeth S.

Remo Limited

Knowles, Geoffrey Knowles, Rosa

Martinborough, Michael

Elliott, Barry Elliott, Jan

Weichbrodt, Richard Weichbrodt, Judith

Heastie, Emel Heastie, Christine

Alotmore Investments Limited

Comean, Linn

Treco, H. Ricardo G.

Birchnell, Charles & Morris, V.

Simpson, Raymond E.

Williams, Mickey

Cartwright, Andrew

Smith, Jacquelin Smith, B.

Combell, Morris Combell, Shirley

Cox, Julia

Thompson, Earnest

Sands, Chandler

Aitken, Drew

Chop Suey House Ltd.

Richardson, Selwyn Richardson, D.

Brown, Claire

Lightbourne, Leonease


Nassau, Bahamas

Nassau, Bahamas


Nassau, Bahamas




Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas


Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas



Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

d""!'<foi'··.'" '{ ~"' ; .•. "~•! -.l.'J" Nassau, B amas

OCCUPATION Businesswoman

Businessman

Company


Businessman




Company

Businesswoman

Businessman


Businessman

Businessman

Businessman

Businesswoman


Businesswoman

Businessman

Businessman

Businessman

O~D Nassau, B ~as IO B ssman Nassau, Bah~~.~ · <oQ

Nassau, Bahamas':,,;,~"f'-'mas Bu · esswoman

Nassau, Bahamas Businesswoman

NUMBER OF SHARES I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B

I Class B


NAMES Williams, Cindy

Ferguson, Keith Ferguson, J.

Knowles, Alex C.

Rounce, David Rounce, Cristine

Rounce, Lisa

Major, Michael Major, Leona

Stokie Investments Ltd.



Nassau, Bahamas


Nassau, Bahamas


Nassau, Bahamas

New Providence Traders Ltd. Nassau, Bahamas

Bonczek, Zachary Bonczek, Tracy

Adderley, Andrea

Sands, Tolonus Sands, Marie

Lowe, Gordon Lowe, D.

Russell, Stephen Russell, J.

Cartwright, Kenneth

Cartwright, Monique

Fisherles, Simone

Davis, Keith E.N.

Creative Kids Craft

Thurston, Johnny Mae

Jones, Tiffany

Hanna, Dennis Hanna, Denise

Johnson, Edward

Delani, Ramona

Stormann, DetlefFahle

Michill, Mery


Nassau, Bahamas




Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, Bahamas

Nassau, B

Nassau, Bahamas

OCCUPATION Businesswoman

Businessman

Businessman


Businessman


Company

Company


Businesswoman


Businessman

Businessman

Businessman

Businesswoman

Businesswoman

Businessman

Company

Businesswoman

Businesswoman

Businesswoman


1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

8 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B

1 Class B


NUMBER NAMES ADDRESSES OCCUPATION OF SHARES Carrol, Maria Nassau, Bahamas Businesswoman I Class B

Reckely, John Nassau, Bahamas Businessman Reckely, Michelle Nassau, Bahamas Businesswoman I Class B

Heistin, Christin Nassau, Bahamas Businessman 1 Class B

Miller, Yasmin M. Nassau, Bahamas Businesswoman I Class B

Greeb, Charles A. Nassau, Bahamas Businessman I Class B

Cartwright, Leon Nassau, Bahamas Businessman Cartwright, Louisa Nassau, Bahamas Businesswoman I Class B

Cox, Julian Nassau, Bahamas Businessman 2 Class B

Francis, Indira Nassau, Bahamas Businesswoman I Class B

Deveaux, Pete Nassau, Bahamas Businessman I Class B

Weatherford, Alicia Nassau, Bahamas Businesswoman I Class B

Russell, William Nassau, Bahamas Businessman 1 Class B

Altmore Investment Ltd. Nassau, Bahamas Company I Class B

Gibson-Woodside, Lisa Nass au, Bahamas Businesswoman 1 Class B

Chandeler, Pamela Nassau, Bahamas Businesswoman I Class B

Miller, Hellen Nassau, Bahamas Businesswoman I Class B

Hanson, John Nassau, Bahamas Businessman I Class B

Osbarne, Dereh Domell Nassau, Bahamas Businesswoman I Class B

Klein, Caron Nassau, Bahamas Businessman Klein, Loren Nassau, Bahamas Businesswoman I Class B

Gibson, Gaevin Nassau, Bahamas Businessman Gibson, Linda Nassau, Bahamas Businesswoman I Class B

Matas, Dino Nassau, Bahamas Businessman I Class B

Fox, Ryan Nassau, Bahamas Businessman I Class B

Ferguson, M Nassau, Bahamas Businessman Minnis, A. Nassau, Bahamas Businesswoman I Class B

Telle, Rene Nassau, Bahamas Businesswoman I Class B

Wilson, Michel Nassau, Bahamas Businessman I Class B

John, Randolph Nassau, Bahamas 1 Class B


NUMBER NAMES ADDRESSES OCCUPATION OF SHARES Dementte, Richard Nassau, Bahamas Businessman 1 Class B

Cancero, Peter Nassau, Bahamas Businessman Cancero, Lanaine Nassau, Bahamas Businesswoman 1 Class B

Moxey, Afton Nassau, Bahamas Businessman Treco, Shasta L. Nassau, Bahamas Businesswoman 1 Class B

Chea, Audie Nassau, Bahamas Businessman Chea, Mei Nassau, Bahamas Businesswoman 1 Class B

Watson, Frank Nassau, Bahamas Businessman 1 Class B

Symonette, Michael Nassau, Bahamas Businessman 1 Class B

Davis, Jeffery A Nassau, Bahamas Businessman Davis, Dorenda Nassau, Bahamas Businesswoman 1 Class B

Thompson, Ian Nassau, Bahamas Businessman Thompson, Celina Nassau, Bahamas Businesswoman 1 Class B

Noe, Marc Nassau, Bahamas Businessman Noe, Veronique Nassau, Bahamas Businesswoman 1 Class B

Lester, Tanya Nassau, Bahamas Businessman 1 Class B

Pratt, Theron Nassau, Bahamas Businessman Pratt, Samantha Nassau, Bahamas Businesswoman 1 Class B

Cartwright, Jonathon Nassau, Bahamas Businessman 1 Class B

Brayen, Margo Nassau, Bahamas Businesswoman 1 Class B

Smith, Toby C. S. Nassau, Bahamas Businessman 1 Class B

Pinder, James L. Nassau, Bahamas Businessman Pinder, Lavern L. Nassau, Bahamas Businesswoman 1 Class B

PMD & Co. Limited Nassau, Bahamas Company 1 Class B

Russell, Kimberly P. Nassau, Bahamas Businesswoman 1 Class B

Wells, Karla R. Nassau, Bahamas Businesswoman 1 Class B

Cooper-Burnside, Tara E. Nassau, Bahamas Businesswoman 1 Class B

Eldon, Christopher Nassau, Bahamas Businessman Eldon, Lauren Nassau, Bahamas Businesswoman 1 Class B

Gates, Eirene Nassau, Bahamas Businessman 1 Class B

Treco, John Nassau, Bahamas Treco, Nancy Nassau, Bahamas 1 Class B

Bayles, Dwain Nassau, Bahama Bayles, Rachel Nassau, Bahama 1 Class B

McCoy, Lee Thomas Nassau, Bahamas 1 Class B


NAMES Wells, Kurt

Cooper, Eugene Marcus

Bethel, Garvin R. W. Bethel, Jennifer B.

Baldacci, Adriano W.G. Baldacci, Raquel A.

ADDRESSES OCCUPATION NUMBER OF SHARES

Nassau, Bahamas Businessman 1 Class B

Nassau, Bahamas Businessman 1 Class B

Nassau, Bahamas Businessman Nassau, Bahamas Businesswoman 1 Class B

Nassau, Bahamas Businessman Nassau, Bahamas Businesswoman 1 Class B

TOTAL SHARES 487

Assistant Secretary

po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 [email protected] | www.CaribbeanCoastal.com

TREASURE COVE BEACH WORKS

REQUEST FOR PROPOSAL (RFP)

PROJECT

The gated community of Treasure Cove is located on the southeast shore of New Providence. Along the shoreline exists vacant land allotted for the purpose of providing a beach experience for residents. Man-made beaches were created in 2011 to enhance the waterfront property. However, the resulting beach experience is less than ideal.

Caribbean Coastal Services was contracted to perform a coastal study of the existing conditions and to develop possible improvements for the waterfront site. The report including conceptual designs can be found in Appendix A. The Treasure Cove Homeowner’s Association has decided on Concept A, which includes excavating the iron shore and placing sand to create a pocket beach.

The purpose of this Request for Proposal (RFP) is to solicit proposals from various candidate organizations, conduct a fair and extensive evaluation based on criteria listed herein, and select the candidate who best represents the direction in which the Treasure Cove Home Owner’s Association wishes to go.

Proposal Guidelines

This Request for Proposal represents the requirements for an open and competitive process. Proposals will be accepted until 5pm EST October 15, 2014. Any proposals received after this date and time will be returned to the sender. All proposals must be signed by an official agent or representative of the company submitting the proposal.

If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted.

All costs must be itemized to include an explanation of all fees and costs.

Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP.

Project Scope

The Treasure Cove Homeowner’s Association is desirous of engaging a contractor to perform the works for the following scope of services:

Appendix #4

mailto:[email protected]

http://www.caribbeancoastal.com/

Treasure Cove Beach Enhancement RFP New Providence, The Bahamas October 3, 2014


1. Excavation and removal of approximately 2200 CY of iron shore. 2. Placement of approximately 1800 CY of sand to construct beach in accordance

with the design profile. 3. Placement of approximately 58 tons of boulders to create spur groynes.

Note: Boulders currently on site will be repurposed for the construction of the groynes

Budget All proposals must include an itemised list of proposed costs to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC) or monthly recurring costs (MRC). All costs and fees must be clearly described in each proposal Bidder Qualifications Bidders should provide the following items as part of their proposal for consideration:

Description of experience in similar projects

Timeframe for completion of the project

Project management methodology Proposal Evaluation Criteria The Treasure Cove Home Owner’s Association Consulting will evaluate all proposals based on the following criteria. To ensure consideration for this Request for Proposal, your proposal should be complete and include all of the following criteria:

Overall proposal suitability: proposed solution(s) must meet the scope and needs included herein and be presented in a clear and organized manner

Organizational Experience: Bidders will be evaluated on their experience as it pertains to the scope of this project

Previous work: Bidders will be evaluated on examples of their work as well as client testimonials and references.

Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the work to be performed in accordance with the scope of this project

Technical expertise and experience: Bidders must provide descriptions and documentation of staff technical expertise and experience

Each bidder must submit 3 copies of their proposal to the address below by October 15, 2014 at 5pm EST:

Treasure Cove Homeowners’ Association Yamacraw Hill Road P.O. Box EE- 15525 Nassau, Bahamas Phone-324-1068



Treasure Cove Beach Enhancement RFP New Providence, The Bahamas October 3, 2014


APPENDIX A

COASTAL ASSESSMENT REPORT




September 2, 2014 Ms. Marcia Fawkes Administrator Treasure Cove HOA Treasure Cove New Providence, The Bahamas Dear Ms. Fawkes, Re: Treasure Cove Beach Coastal Report

New Providence, The Bahamas Caribbean Coastal Services Ltd. (CCS) was contracted to assess the beach at the Treasure Cove gated community, located on the southeast shore of New Providence. The home owners association (HOA) of Treasure Cove is aiming to provide a functional and pleasurable beach for its home owners. The following report identifies the existing conditions of the Treasure Cove beach, assesses the previous procedures to create the man-made beach, and provides possible conceptual approaches to provide the beach desired by the Treasure Cove HOA. Identification of Existing Conditions: Upon visiting the site, the current beach was observed to be man-made. The natural shoreline is composed of iron-shore. The term iron-shore is used to describe exposed limestone bedrock, outcropping into the sea. This rock is weathered by natural elements creating an assortment of surface conditions ranging from smooth flat portions, to jagged sharp portions filled with holes. It appears that the previous shoreline modifications were done to create two pocket beaches. The iron-shore was excavated at two locations to create mouths or micro-inlets for the then proposed pocket beaches. A third excavation was performed to create what appears to be a small boat ramp. Excavation was also carried out to create basins for the two pocket beaches. Beach quality sand was then placed to create the beach. Limestone fill was used to prepare the waterfront lots prior to the construction of the man-made beach. This fill was left in place, and currently makes up the zone between the beach and road. To provide some level of coastal defense, a rubble-mound barrier was placed on the iron-shore, seaward of the beach.



Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014


Figure 1. Treasure Cove Beach

Field Data Collection In order to accurately lay out and design the concepts, as well as calculate quantities, field data collection was carried out at the Treasure Cove Beach site. Topographical data was collected using real time kinematic (RTK) surveying equipment. Using this equipment, positional data consisting of horizontal (easting and northing) and vertical (elevation) information was collected. Transects were run at +/- 25 ft. along the length of the site, and extended from the road to the edge of the iron-shore. Points were collected at +/- 12 ft along the transect, or at points of interest such as drop-offs or mounds. This topographical data was then used to create cross-sections and a contour map (see figure 2 below) of the existing conditions. This processed data was then used as the basis of the conceptual designs.

Figure 2. Contour Map

Rubble Mound Seawall

Man-made Basin

‘Sand Zone’

‘Fill Zone’

Iron-shore





Assessment of Existing Conditions: From an aesthetic stand-point, the existing limestone fill does not give the impression of a beachfront location. It contains large stones and is rough and uncomfortable to walk on bare-footed. The fill slopes gently to the beach sand zone. The beach sand zone is simply a very thin veneer atop the pre-existing limestone bedrock. Because the layer is so thin, bedrock breaks the surface of the sand layer in many locations. Although not detrimental to the function of the beach, these rocks can be hazardous to beach goers. The functionality of the pocket beaches is hindered by the fact the water depth in each does not exceed wading depth. Due to the small inlet cut into the existing iron-shore, accessing the deeper water is fairly difficult, due waves diffracting through the inlet and shoaling. This, combined with the rocky nature of the seabed at the inlet make it unfavourable for swimmers to access the deeper water, where swimming is more enjoyable. The elevation of the iron-shore varies between +0.5 feet MSL and +1.2 feet MSL. The iron-shore creates a shelf. The seabed elevation at the toe of this shelf ranges between -3.0 MSL and -3.5 ft MSL. This relatively sharp increase in elevation creates a shoaling effect for incoming waves. This shoaling causes a rapid increase in wave height and causes waves to break aggressively on the shore. The vertical face of the iron shore also reflects a portion of the incoming wave energy. This reflected wave energy also amplifies the wave height, introducing larger, more energetic waves onto the shoreline. The rubble mound seawall (see figure 3) was constructed to reduce the wave energy that affects the upland areas, most significantly, the properties along the shoreline. However, the rubblemound structure does not appear to have been designed or constructed to industry standards. There are many smaller boulders that appear to have been displaced, likely due to past storm events. A constant elevation of the crest was not obtained, with some areas up to 2 feet lower than others. Many of the boulders do not interlock sufficiently with other boulders, creating gaps in the seawall.

Figure 3. Rubblemound Seawall

Although the rubble mound sea wall does dissipate some of the incoming wave energy well, aside from being poorly constructed, it is fairly unnecessary. The construction of a proper beach would more efficiently dissipate wave energy. In addition to the shoreline protection advantages, a proper beach will also yield economic benefits by increasing property value, as well as providing an attractive amenity for current or future





homeowners. The following section presents 2 options for the development of an engineered, sustainable beach. Engineered Beach Approach and Conceptual Design: As stated previously, a healthy, functional beach not only provides recreation or aesthetic advantages, but also protects upland property and structures by dissipating wave energy. A beach is a system, and just like any system, is made up of components working together. Figure 4 below illustrates the various components.

Figure 4. Beach Diagram

The slope of the beach (particularly the foreshore) is very crucial to how the beach functions and dissipates wave energy. Steeper slopes tend to cause more energetic, plunging-type wave breaking. In contrast, gentler slopes cause spilling-type wave breaking. Although spilling-type breaking is more desirable, the slope of the foreshore is constrained by the physical layout and characteristics of the site in question. The gentler the slope, the more area needed to obtain a reasonable berm elevation. The berm elevation is also critical in beach design. As water surface elevation changes with fluctuating tides, the area of dry beach changes. The higher the water surface elevation, the less area of dry beach. This means that incoming waves will break further onshore, and the beach will have less cross-shore length to dissipate energy. It is crucial to have a berm at an adequate elevation in order to prevent ponding and flooding of the berm, and therefore protect upland properties. In addition to tide fluctuations, storm surge will also have a strong influence on the area of dry beach. Storm surge is an increase in water surface elevation due to a decrease in atmospheric pressure during meteorological events such as hurricanes. Storm surge can be on the order of an additional 3 ft. to tidal levels. Therefore, storm surge consideration must be taken into account when deciding design elevations for berms and dunes. Grain size plays a large role in the design of a functional beach. Higher energy environments, due to larger wave and/or current climates, require larger grain size (coarser) sediments to compose the beach. In contrast, beaches consisting of finer sediments are found in less energetic environments. In addition to wave and current induced erosion, wind erosion is also a factor, mainly for the dunes and berms, as they are the drier portions of the beach. Wind fences and indigenous beach vegetation play a crucial role in wind erosion prevention. In addition to wind erosion, indigenous beach vegetation also aids in dissipating wave energy, and the





root systems keep the sand mass intact, reducing erosion, in the event that it is exposed to wave or currents. Based on the conditions of the Treasure Cove site, two approaches to creating a sustainable and functioning beach were developed. The main difference in these approaches is the use of the site layout. Concept A plays on the initial concept used to create the two existing pocket beaches, which is the excavation the iron-shore and addition of sand to create beach. Concept B is similar to the neighbouring property of Palm Cay, which is creating beach seaward of the existing property lines, through the use of hard coastal structures. Concept A Concept A was developed in order to more efficiently and purposefully use the existing land. Not different from the original concept, this approach will require excavation of the iron-shore. However, the excavation would be more expansive. Approximately 150 feet of iron-shore, spanning from the boat ramp eastward, would be excavated to the adjacent seabed depth of -3.0 - -3.5 ft. MSL. The purpose of this is to make the open water easily and safely accessible to beachgoers. Beach quality sand would then be placed to create the beach. The toe of the nourishment would be at the extent of the existing iron shore, and the beach would extend +/- 70 ft. landward at a slope of 1:8 to the berm. The design elevation of the berm is approximately +6.5 ft. MSL, to match that of the existing quarry fill elevation, and road elevation. An 8 ft. wide dune would also be created, with a crest elevation of +/- 8 ft. MSL. The dune would be planted with approved indigenous dune vegetation at specified densities to create a complete, natural looking beach system. Indigenous vegetation species include sea oats, railroad vine, beach sunflower, and sea grapes. Dune walkovers would be constructed to prevent the trampling of the dune vegetation and promote rapid and healthy development. An area between the proposed dune and existing road would be designated for parking. Figure 5 below shows a preliminary design profile of the proposed Concept A Beach Design. Figure 6 provides a plan view.

Figure 5. Concept A Design Profile





Figure 6. Concept A Design Plan

As a result of the proposed excavation, a hard, rock basin will be created. This basin will act to contain the sand in the same manner a groyne does. This would prevent the need to create rubblemound structures at either end of the beach. The boulders currently placed atop the iron-shore can be repurposed to create small spur-type groynes as an added measure to resist longshore drift. However this is optional and is not deemed necessary. It should be noted that due to budget constraints, the beach improvement works at Treasure Cove will likely be done in phases. Due to this, Concept A is aimed at providing beach improvements within a suitable budget, and is designed to be expanded upon in the future. Phase 2 expansion of this design would simply be to repeat the construction process westerly, excavating more iron-shore and extending the soft shoreline. Concept A will require approximately 1800 cubic yards of sand to be placed, and 2200 cubic yards of existing rock to be excavated. An order of magnitude price for this option will be in the range of $110,000 - $160,000. Concept B Concept B was developed to provide a beach experience similar to that of the neighbouring Palm Cay property. This approach requires developing the beach





approximately 40 ft. seaward of the existing iron-shore ledge. The construction of two rubble mound groynes, one at either end, would be necessary to contain the beach. As in Concept A, an 8 ft. wide dune would also be created, with a crest elevation of +/- 8 ft. MSL. The dune would be planted with approved indigenous dune vegetation at specified densities to create a complete, natural looking beach system. Dune walkovers would be constructed and an area between the proposed dune and existing road would be designated for parking. Concept B will require less excavation. However, a seabed lease will need to be obtained in order to extend the high water mark seaward, essentially extending the Treasure Cove property extents. Figure 7 below shows a preliminary design profile of the proposed Concept B Beach Design. Figure 8 provides a plan view.

Figure 7. Concept B Design Profile

The boulders currently on site can be repurposed to create the groynes. However, the boulders will have to be sorted and only 1-1.5 ton stone selected for use in the rubblemound structure. This solution would be more difficult to do in phases due to the fact that the distance of shoreline to be nourished (approximately 270 ft) is short enough for the beach to be contained by one groyne at either end. Once the groynes are constructed, this entire cell would need to be filled to the design profile in order for the beach to act as a system and resist premature erosion. Concept B will require approximately 3500 cubic yards of sand, 600 cubic yards of excavation, and placement of approximately 1200 tons of boulders to create the two groynes. An order of magnitude price for this option will be in the range of $190,000 - $260,000 (not including governmental fees).





Figure 8. Concept B Design Plan

Conclusion Two approaches were put forth to provide a functional and aesthetically pleasing beach experience for the residents of Treasure Cove. Both options will provide a safe and pleasurable recreational area, as well as increase the appeal of the community as a whole. The cost of both option depends greatly on the price of sand per cubic yard, and the price to place the sand in accordance to the design profile. However, each option also has individual factors which further effect the cost of construction. The first approach can be done in phases based on budget constraints of the HOA, and is fairly scalable i.e. the price is a function of the linear footage of coastline to be modified. The driving factor for the cost of this option is the cost of excavating the existing iron-shore. This price will vary based on the hardness of the iron-shore, and the time required to complete the excavation. The second option is more aggressive, and therefore more expensive. The cost of this option is highly influenced by the boulder groyne construction costs, and whether or not all of the armour stone requirements can be met by repurposing the stones currently on site. If stones need to purchased, the cost will be driven up considerably. Thank you for the opportunity to conduct this study and provide this report. We look forward to a continued collaboration with you on this project.





Yours truly, C a r i b b e a n C o a s t a l S e r v i c e s L t d .

Kenneth Scott, E.I.T. Coastal / Structural Engineer CC Mr. Frank Watson – Treasure Cove HOA Dr. Eugene Cooper – Treasure Cove HOA

Mr. J.V. Scott Blacquiere, P.Eng., Managing Director – CCS Mr. Carlos Palacious, P.E., P.Eng. MSc., Coastal/Civil Engineer – CCS



P.O. Box N 4553 | Nassau, The Bahamas | tel 242 359-0033 | fax 242 393-9222

November 7, 2014 Delivered via Email Marcia Fawkes Administrator Treasure Cove Homeowners’ Assoc. Yamacraw Hill Road P.O. Box EE-15525 Nassau, The Bahamas Dear Ms. Fawkes, Re: Quotation for Treasure Cove Beach Enhancement

Thank you for your interest in Marine Development & Construction Ltd. (MDC) and continued interest in Caribbean Coastal Services Ltd. (CCS). Further to our discussions and the RFP prepared by CCS, we are pleased to provide this scope and fee proposal to complete beach enhancement work at Treasure Cove.

MDC and CCS are a Bahamian design-build team focusing our core services in Coastal and Marine Engineering and Construction. Our team includes a collection of Bahamian professionals who have been specially trained and educated in a wide array of professional engineering and construction services related to coastal/marine, civil and structural projects. Our local presence allows us to be very responsive to the needs of our clients and equips us with the advantage of having intimate knowledge of the nuances of the Bahamian development and construction industry. We are well experienced in coastal surveying/mapping, coastal and structural design engineering and permitting projects similar to what is being proposed on this site. We maintain good working relationships with all regulatory and government agencies including the MOWUD, BEST Commission, Port Authority, Dept. of Lands & Surveys, Dept. of Physical Planning, Dept. of Environmental Health Services, etc. It is our understanding that the Treasure Cove Home Owner’s Association wishes to enhance the existing man-made beach within the Treasure Cove gated community. Based on the RFP, we understands that the scope is as follows:

1. Excavation and removal of approximately 2200 CY of iron shore and fill 2. Placement of approximately 1800 CY of sand to construct beach in accordance

with the design profile 3. Placement of approximately 58 tons of existing boulders on site to create spur

groynes

The following sections describe our proposed fees and qualifications for the proposed project.

Treasure Cove Beach Works Proposal Nassau, Bahamas November 7, 2014


Budget

Item One time/Recurring

QTY Rate Fees (B$)

Excavation One Time 2200 CY 7.96 $/CY $17,500

Sand Placement One Time 1800 CY 40.28 $/CY $72,500

Boulder Placement

One Time 58 Tons 172.42 $/Ton $10,000

Project Management (CCS)

One Time 1 LS $5,000 $5,000

TOTAL $105,000

Project Timeline MDC proposes to complete the project in 3 WEEKS after mobilization. Please note that this timeline is weather dependent. Adverse weather conditions such as rain and high wave climates can create unexpected delays. Project Management Methodology Since inception MDC/CCS has built a reputation based on exceptional service and quality of work. This standard will be continued throughout the duration of this project, as with all of our past and future projects. Kenneth Scott (KS), Coastal Engineer at CCS will oversee quality assurance and control (QA & QC). Frequent site visits will be conducted by KS, as well as progress logging and documenting, including photographs. Clear directives and objectives will be delivered to the foreman, who will oversee the day to day construction activities, and ensure they are performed in accordance with CCS standards. Prior to delivery to site, the sand will be inspected by CCS to ensure the quality is adequate for beach applications. Prior to construction of the boulder groynes, their quality will also be inspected to proper placement and packing. Only boulders of adequate size and quality will be passed for the construction of the spur groynes. Purchase, import or handling of additional boulders beyond those currently stockpiled on site by the Treasure Cove Homeowners’ Association are beyond the scope. After construction, prior to demobilization, an as-built survey will be conducted and compared to the design profile. Only when the as-built survey meets the design profile will the equipment be demobilized from the finished site. Similar Project Experience In 2013, our team conducted a dune restoration project for a property in the luxury residential community of Ocean Club Estates. Our involvement included the initial



survey, engineering design, and project/construction management. The project included removal of invasive vegetation, construction of a stable sand dune, planting of the sand dune, and design and construction of dune walkovers. Images of the project can be seen below.

Ocean Club Dune Restoration - Before

Ocean Club Dune Restoration - After

In 2010, we conducted a dune protection project for property owners in Winding Bay, Abaco. Armour stone was used to protect the toe of the dune from future erosion, in order to protect the upland homes. Once again we were involved with this project from inception through to completion. Images of the project can be seen below.

Winding Bay Dune Protection - Before



Winding Bay Dune Protection - After

This quotes all professional labour, equipment, transportation, etc. Please note that while planting of native vegetation for dune stabilization is strongly recommended, it is not included in this scope of work, but can be completed for an additional fee. Please contact the undersigned should you have any questions. Thank you for the opportunity to supply this proposal. We look forward to working with you on this project. Please confirm your acceptance of this quote by signing the authorization below. Yours truly, M a r i n e D e v e l o p m e n t & C o n s t r u c t i o n L t d .

Carlos E. Palacious, M.Sc., P.Eng., P.E. President CC Mr. Frank Watson – Treasure Cove HOA Dr. Eugene Cooper – Treasure Cove HOA

Mr. J.V. Scott Blacquiere, P.Eng., Managing Director – CCS Mr. Kenneth Scott, E.I. Coastal Engineer – CCS Treasure Cove Homeowners’ Association accepts the fee proposal above and authorizes MDC to proceed with the work described above:

Name (Print) Signature Date

Tel: 242.322.8151 Fax: 242.322.8152 Mobile: 242.376.3277P.O. Box SS-19015 Nassau, Bahamas

!

!!!!!

!October(15th,(2014(((TO:(Treasure(Cove(Homeowners(Association(Attn:(Eugene(Marcus(Cooper(((COSTING(–(RFP(–(BEACH(WORKS(((SCOPE&&

• Excavate(area(along(the(shores(of(Treasure(Cove(as(per(drawing(received(on(page(9(of(RFP.(• Removal(of(all(excavated(material(and(its(disposal.(• The(procurement(and(placement(of(1800(cubic(yards(of(beach(quality(sand(in(newly(excavated(area(in(

accordance(to(drawings(received.(• The(movement(and(replacing(of(58(tons(of(boulders(as(per(drawings(received.((Note:((Boulders(are(

already(on(site.((

COSTS((Excavate(&(Removal(( ( ( ( ( ( ( ( $255,840.00(Supply(and(Spreading(–(Sand( ( ( ( ( ( ( $91,120.00(Boulder(Placement( ( ( ( ( ( ( ( $13,420.00((

TOTAL( ( ( ( ( ( ( ( ( ( $360,380.00((EQUIPMENT(MOBILIZATION((Listed(below(is(equipment(necessary(to(complete(work,(any(whole(or(part(thereof(may(be(used(to(complete(work:((

1. CAT(330BL(Excavator(2. CAT(330C(3. MiniZLoader(4. Dump(Trucks(

(TERMS((A(50%(deposit(will(be(before(construction(start,(25%(after(excavation(has(completed(and(the(final(25%(due(on(completion.((PREVIOUS(WORK((Inter(Coastal(Marine(is(a(fully(Bahamian(owned(and(operated(company.((During(its(20Zyear(history(Inter(Coastal(Marine(has(successful(completed(many(marine(based(project(throughout(the(Bahamas.((Listed(below(are(some(of(our(previous(clients.((1. Cistern(Cay(Marina((Complete)(–(Exuma((

Tel: 242.322.8151 Fax: 242.322.8152 Mobile: 242.376.3277P.O. Box SS-19015 Nassau, Bahamas

!

((((((

2. Sampson(Cay(Marina((Complete)(–(Exuma,(Bahamas(3. Hawksnest(Marina((Complete)(–(Cat(Island,(Bahamas(4. Flying(Fish(Marina((Complete)(–(Clarence(Town,(Long(Island,(Bahamas(5. Central(Harbour(Marina((Complete)(–(Nassau,(Bahamas(6. Lyford(Cay(Club(Marina((East(Wall(–(Complete)(–(Lyford(Cay,(Bahamas(

(Along(with(full(marina(projects(that(are(inclusive(of(dredging,(docks,(groyn(and(electrical(work,(Inter(Coastal(Marine(has(completed(many(smaller(projects(such(as(beach(creation,(and(groyns.((Included(in(this(document(are(some(photos(of(previous(work(and(a(recent(recommendation(from(the(Lyford(Cay(Club.(((

Y-II Shipping & Co. Ltd. Cost Removal of iron shore (2200) 114,400.00

Supply and place (1800) sand $ 138.600 138,600.00

Supply and build groin (58) $ 6.960.00 6,960.00

Engineering and site management $ 65.870 65,870.00

Total $325,830.00

TREASURE COVE HOMEOWNERS’ ASSOCIATION

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