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POWER RESEARCH AND DEVELOPMENT CONSULTANTS PRIVATE LIMITED

TRAVEL POLICY (w.e.f.01.06.2011)

Tier1 Cities Bangalore, Delhi, Mumbai, Chennai, Kolkata, Hyderabad and Gurgao

Tier2 CitiesAhmadabad, Allahabad, Bhubaneswar, Bhopal, Bhilai,Chandigarh,Coimbatore,Dehardun, Faridabad, Guwahati, Goa, Indore, Jabalpur, Jaipur, Jamshedpur,

Kanpur, Kochi, Lucknow, Mangalore, Mysore, Nagpur, Patna, Pune, Raipur, Surat,Shimla, Thriuvanthapuram, Udaipur, Vadodara, Visakhapatnam

Tier3 Cities Others which do not come under Tier1 and Tier2

Hotel Accommodation :

Amt in `̀̀̀ 

Staff Engineer Mgr/Sr.Mgr/DGM/Cons VP/GM/Sr.Cons

Tier1 1,250 1,500 2,500 3,000

Tier2 1,000 1,250 1,750 2,500

Tier3 500 850 1,250 2,000

Per Diem Allowance :

Amt in `̀̀̀ 

Staff Engineer Mgr/Sr.Mgr/DGM/Cons VP/GM/Sr.Cons

Tier1 350 450 500 600

Tier2 300 400 450 500

Tier3 250 350 400 400

Lunch Allowance :

Amt in `̀̀̀ Staff Engineer Remarks

Bangalore 50 75 Applicable for 6 hrs or more field work.

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Mode & Class of Travel :

Amt in `̀̀̀ Staff Engineer Mgr/Sr.Mgr/DGM/Cons VP/GM/Sr.Cons

Overnight Bus/Train Bus/ 3rd ACTrain 2nd AC Train 1st AC Train/Air

Long Distance Bus/Train 3rd AC Train/Air 2nd AC Train/Air AirCity Limits (< 50 Kms) Bus/Auto Bus*/Auto Bus*/Auto Bus*/Cab

Hotel Accommodation Maximum amount allocated. Bill must be produced.

Per Diem Allowance Applicable for 12 hrs or more. Incase of client provides boarding facility

then 50% Per Diem Allowance claimable.

*Bus Transportation from Airport,

Cab allowed in case of early morning and late night flight (8PM to 8AM)

Conveyance :

Employees may use the office vehicle for official travel within the city depending on availability.If alternate mode of transport is used, reimbursement could be availed at the following rates:

Auto – Actual fare

Two Wheeler – @ Rs.5.00 per km

Four Wheeler – @ Rs.8.00 per km

Branch office/Guest House visit allowance :

For visit to cities having Guest House facility like Bhubaneswar, Kolkata and Gurgaon/Delhi

1. One day Visit : As per rate applicable to Cities

2. More than one day @ Rs. 200/- per day.

Per Diem Allowance for International Travel:

1. 50 US$ per day for first 7 days of travel/stay and 35 USD per day for subsequent days of travel/stay.

Employee shall take care of boarding and other personal expenses. If guest house facilities is availableat client place, then all subsequent visits 35 USD is applicable.

2. If the client (reimbursable) Daily Allowance is more than or equal to 50USD, above is not applicable.

If the reimbursable daily allowance is more than 75USD, the balance shall be paid to company,as part of service charges is build into DA, while quoting the project.

3. If the client pays the boarding expenses, USD 25 is applicable for all days of travel/stay.

4. Payment either in exchangeable foreign currency or equaling Indian Rupee (existing conversion rate atthe time of travel).

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Telephone/Broadband Expenses:

1. Actual official telephone calls amount will be reimbursable with approval from Dept.Head.

2. Excess usage of Data Card and Telephone will be deducted from salary.

Attendance Regularization :

Employees on Domestic Travel should use provision for On Duty absence to regularize attendance

record immediately on return.

Guidelines:

1. All the above expenses will be reimbursed at actual or the limit fixed up above whichever is less.

2. All the travel arrangement will be made by admin department and will be paid at actual.

3. Lunch Expenses is applicable only for 6hrs or more work at site within the Bangalore city.

4. In case Travel bills reimbursable from client then mode of transport and Hotel Accommodation

applicable according to Purchase order clause.

5. Higher mode or class of travel needs to be specifically sanctioned by the employee’s senior

manager depending on the circumstances.

6. The employee on tour is expected to exercise discretion & optimize on travel expenses.

7. The preferred travel is expected to offer the “best fare” available at the time of booking.

8. Any other incidentals expenditure at the time of travel will be reimbursed at actual.

9. Reimbursement entertain with Boarding pass.

10. For continue/Long term projects - TA & DA will be decide by local branch/project in-charges.

11. Long term project & deployment, above DA rates will be duly decide by the committee of Dept head,

marketing head & Finance head

12. Any dispute arise, decision of the M.D. will be final.