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TAMIL NADU TRAVELLING ALLOWANCE RULES

TOUR TRAVELLING ALLOWANCE is an amount given to aGovernment Servant to cover the cost of journey performed inthe discharge of official duties.

FARE is the actual cost of Transport in the shortest ordinaryroute.

MILEAGE ALLOWANCE is an amount calculated on the distancetravelled by the Government Servants getting Grade Pay ofRs.5,400/- and above in own car / Two wheeler to meet the costof a particular journey.

DAILY ALLOWANCE is an amount given to cover the ordinary

charges incurred during the tour INCIDENTAL CHARGE is an allowance, being the half of the DA,

given to compensate expansions, porterage etc; involved in ajourney by air or railway or bus to a place at a distance of 160km or more from Head quarters. It shall only be drawn for theday of departure from Head Quarters and also for the day ofarrival back at Head Quarters, if the period of absence is 24hours or more. If the period of absence is less than 24 hours,only one IC shall be drawn either for the day of departure fromHead Quarters or for the day of arrival back at Head Quarters. Itis also admissible for each move from camp to camp, if the timegap between the move from camp to camp is 24 hours or more.

FLAT CHARGE (Flat rate or terminal charge) is an allowance givento cover the expenditure incurred for journeys betweenresidence or place of work / halt and Airport or Railway stationor Bus terminal. It is admissible at both ends of the journeyirrespective of the time gap subject to the condition that thedistance between residence or place of work / halt and Airport orRailway station or Bus terminal shall be atleast half a km.

FIXED TRAVELLING ALLOWANCE is an amount given to aGovernment Servant who is required to undertake tour for a

specified period in a month within a specified area. TRANSFER TRAVELLING ALLOWANCE is an amount given to cover

the cost of journey performed on transfer from one station toanother.

LUMPSUM ALLOWANCE is an amount given to compensateexpenses on packing and loading of personal effects at oldstation and their unloading and unpacking at new station, whileon transfer.

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LEAVE TRAVEL CONCESSION is a concession to claim the cost ofjourney performed by the Government Servants (Permanent orApproved Probationers) and their family members from the placeof work to any place in Tamil Nadu or to a place outside the state

within a distance of 800 km from the place of work. FAMILY means the spouse, children including step / adopted

children, widowed daughter, father and mother, if they arewholly dependant on a Government Servant.

GRADES of Government Servants are classification ofGovernment Servants based on Grade Pay attached to theirposts [Ordinary grade].

TOUR TRAVELLING ALLOWANCE :

The Tour Travelling Allowance includes, Fare, DearnessAllowance, Incidental Charge and Flat Charge, if the GovernmentServant is not entitled to Fixed Travelling Allowance.

It is admissible only when a Government Servant performsjourney outside a radius of 8 km from Head Quarters.

The journey performed within corporation limits will not betreated as tour.

For stay in Chennai and other Metropolitan cities, DearnessAllowance is admissible at double the rate of normal DA.

Dearness Allowance is admissible for fractions of absence fromHead Quarters as shown below :

6 hours and below : 30 % of DAExceeding 6 hours and upto 12 hours : 70 % of DAExceeding 12 hours and upto 24 hours : Full DA

Dearness Allowance is admissible for holidays occurring during atour. Casual Leave can be taken and holidays availed while ontour; but DA is not admissible for those leave and holidays. TheCL or holidays or both should not exceed 7 days at a time. Ifthey exceed 7 days, Travelling Allowance is not admissible forthe return journey. But the CL or holidays availed after returningto Head Quarters will be construed as resumption of duty.

The monthly ceiling on Travelling Allowance is 10 % ( jurisdictionin one district ) and 12% ( jurisdiction in more than one district )of Pay including Grade Pay.

A Government Servant holding Additional Charge of another postis eligible for Travelling Allowance when he / she visits thejurisdiction of second office on duty.

Incidental Charge is not admissible if the journey is performed bythe Government Vehicle.

For the journey performed by Motor car / Two wheeler, only themileage allowance and Dearness Allowance are admissible.

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Mileage Allowance shall be calculated with reference to shortestroute and restricted to 320 kms (Both ways); Fracture of a kmshould be omitted.

The Mileage Allowance for the journey performed by Motor car isRs. 8/- per km and by Two wheeler is Rs. 4/- per km.

The claim shall be preferred within 3 months.FIXED TRAVELLING ALLOWANCE:

Fixed Travelling Allowance is not admissible during Joining Timeor Leave other than Casual Leave.

If a Government Servant has not toured for the whole specifiedperiod in a month, FTA shall be reduced for each day in deficit.

A days FTA is the amount arrived at by dividing the FTA for thespecified period by the number of days on which the GovernmentServant is required to be on tour.

A Government Servant provided with Government vehicle is noteligible for FTA.

A Government Servant holding additional charge of another postcan draw the largest of FTA.

The Tour Travelling Allowance can be claimed for the journeyperformed outside the specified area; but the FTA for those daysshall be deducted at the rate of 1/30 of FTA sanctioned for amonth.

If the specified area extends beyond the limit of a single districtand the actual expenses incurred on the journey exceeds doublethe FTA, the Government Servant can draw in addition to FTA,the difference between the actual expenses incurred and double

the FTA. FTA should be included in the Pay Bill.

LEAVE TRAVEL CONCESSION :

The concession is admissible once in a period of 4 calendaryears [a block of years] for two way; in a period of 2 calendaryears for one way. The present block year is 2013 2016.Subsequently it will be 2017 2020, 2021 2024 and so on.

Only the fare for the journey is admissible i.e. the fare for theclass to which the Government Servant is eligible.

The Government Servant shall take any of the leave for availingLeave Travel Concession.

The claim shall be preferred within a month.TRANSFER TRAVELLING ALLOWANCE :

Transfer Travelling Allowance is not admissible if the transfer isat the request of the Government Servant.

Transfer Travelling Allowance includes Fare, DA and Flat Chargesfor the Government Servant and each member of the family;ICfor himself / herself ; second class Railway fare / Bus fare andFlat charges (admissible to Grade IV) for 2 personal servants(for

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Grade I Officers),one personal servant( for Grade II Officers); Railfare for Driver if the cost of Transport of the Motor car is claimed;claim for personal effects on production of vouchers and LumpSum Allowance.

Mileage Allowance is admissible, if the Government Servant, who

is entitled to transport the Motor car / Two wheeler atGovernment cost, actually travels in it.

Transfer Travelling Allowance of a Government Servantappointed on foreign service shall be met by the foreignemployer for the onward and return journeys.

If both the husband and wife are the State GovernmentEmployees and are transferred at the same time or within sixmonths of his / her transfer from one and the same station toone and the same station, TTA is not admissible to both of themas independent Government Servants. Either of them claim TTA,treating the other as a member of the family.

The claim shall be preferred with 3 months.GENERAL:

If the reservation for the air / rail accommodation is cancelled inthe exingencies of public service, the expenditure involved forthe cancellation of the reservation can be claimed.

If a Government Servant travels by a class lower than the one bywhich he / she is entitled to travel, only the fare of the travelledclass shall be drawn.

If a Government Servant travels by a class higher than the oneby which he / she is entitled to travel the claim for the fare shallbe limited to that of the class by which he / she is entitled totravel.

The officers, who are permitted to travel by air, can reimbursethe actual payment made by them for insurance upto Rs. 1 lakhagainst accidents during air journey. Instead of this, a personalaccident insurance policy upto Rs. 1 lakh and valid for a period ofatleast one year covering not only the risks arising out of airtravel but also covering the risks arising out of rail and roadjourney can be taken and the amount of premia reimbursed.

A Government Servant is entitled to draw Travelling Allowancefor the journey performed to attend departmental examination

(two times only), to give evidence in a criminal case and in adepartmental enquiry and to undergo training.

If a Government Servant dies while in service, members of thefamily are eligible for the grant of Travelling Allowance for thejourney either from his / her Head Quarters or from place ofdeath to his / her home or to any other place where they wish toreside.

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Mileage Allowance and Incidental Charge can be drawn for thejourney, by road from and to the airports, railway stations, busterminals, performed by own Motor car / Taxi.

Incidental Charge allowed during camp shall be calculated with

reference to Dearness Allowance admissible at that place.