Trauma and Public Health - ISTSS · 2019. 11. 8. · Sheraton Dallas Hotel • Dallas, Texas USA...

32nd Annual Meeting

Trauma and Public Health: Innovative Technology and Knowledge Dissemination

November 10 – 12, 2016 Pre-Meeting Institutes, November 9Sheraton Dallas Hotel • Dallas, Texas USA

www.istss.org

Exhibitor, Support and Sponsorship Prospectus

Jointly Provided by Boston University School of Medicine and the International Society for Traumatic Stress Studies

Exhibitor, Support and Sponsorship ProspectusISTSS 32nd Annual Meeting

www.istss.org 2

You are invited to participate in the International Society for Traumatic

Stress Studies (ISTSS) 32nd Annual Meeting. Through your participation

as exhibitors and sponsors, we are able to bring together the experts in the

field of traumatic stress and offer them high-quality programming making

ISTSS the leading professional organization for clinicians, researchers and

policymakers around the world.

The International Society for Traumatic Stress StudiesFounded in 1985, the International Society for Traumatic Stress Studies

provides a forum for sharing research, clinical strategies, public policy

concerns and theoretical formulations throughout the world through

networking, education, training and publications. The Society is dedicated to

developing knowledge and stimulating policy, program and service initiatives

that seek to reduce traumatic stress and its immediate and long-term

consequences. ISTSS has more than 2,500 members including mental health,

social service, religious and legal professionals from 59 countries worldwide.


www.istss.org 3

Build relationships with the leading professionals concerned with trauma.

Psychiatrists • Psychologists • Social Workers • Nurses • Counselors •Victim Advocates

Educators • Policymakers • Journalists • Emergency Workers • Researchers

The ISTSS Annual Meeting presents a unique opportunity for interaction between traumatic stress profes-

sionals and representatives of corporations, foundations and government agencies who share our inter-

ests. The Annual Meeting provides a forum for the exchange of information among trauma specialists and

to provide continuing education to trauma specialists and other clinicians treating trauma survivors. The

Annual Meeting Committees are responsible for organizing meetings of the highest quality at the lowest

cost and seeks to maximize corporate, foundation and government agency participation in the meeting

while maintaining professional impartiality in the discussion of therapies and procedures.

Why Exhibit at

the ISTSS

Annual Meeting?

Learn Discover how changes in the field are affecting

what your customers need and value

Network Reconnect with customers and make new contacts

Plus Remind them what you have to offer

Market Research Learn about the latest information and services available

from other providers

Position Identify yourself as a sponsor of ISTSS and help advance

trauma research and clinical application

In 2015, 90% of conference attendees felt the meeting met or exceeded their expectations.


www.istss.org 4

Sponsorship Opportunities

ISTSS welcomes commercial business, nonprofit

organizations and individuals to help support the

ISTSS Annual Meeting. Demonstrate your dedication

to learning and information sharing to the leaders

in the field of traumatic stress as a sponsor of

the meeting. Please note: Logos of any company

considered a commercial interest are not permitted

to disclose of commercial support and cannot

have logos displayed in promotion at the meeting.

Only company names may be used. A commercial

interest is any entity producing, marketing, re-

selling or distributing health-care goods or services

consumed by, or used on, patients. The ACCME does

not consider providers of clinical service directly to

patients to be commercial interests.

Sponsorship ProgramAll sponsorship packages include the following

basic benefits outlined below:

• ISTSS presidential acknowledgement at the

Thursday, November 10, 8:30 a.m., opening

address

• Acknowledgement on slides at keynote

presentations

• Acknowledgement on signage in the registration

area

• Acknowledgement and company Web link in the

electronic eNewsletter, StressPoints, distributed

to members and on the ISTSS website

• Link from ISTSS Annual Meeting web page to

company website

• Acknowledgment in broadcast emails to the

ISTSS database of more than 15,000 contacts

• Description (up to 75 words) of your organization

in the final program

• One-time use of the final attendee list mailing

labels* (emails excluded)

* For registrants who agree to be included

Attendance Growth

The commitment of our attendees

to the annual meeting is evident.

The need for traumatic stress pro-

fessionals is consistently increas-

ing, providing stable attendance at

the meeting and continued interest

in new products and services to

help serve our community and the

world around us.

0

300

600

900

1200

1500

2015

New

Orle

ans

(141

3)

2006

Hol

lyw

ood

(127

7)

2007

Bal

timor

e (1

311)

2008

Chi

cago

(143

5)

2009

Atla

nta

(126

2)

2010

Mon

trea

l (13

63)

2011

Bal

timor

e (1

314)

2012

Los

Ang

eles

(117

2)

2013

Phi

lade

lphi

a (1

312)

2014

Mia

mi (

1273

)


www.istss.org 5

Sponsorship Opportunities

ISTSS Member and Individual Support Program

Minimum contribution – $500ISTSS members, institutional members and nonmembers are

encouraged to support the ISTSS Annual Meeting. These contri-

butions cover expenses not tied to a specific event or item at the

Annual Meeting. Your contribution will be acknowledged in the

Meeting program, on the ISTSS website and through appropri-

ate signage at the meeting. No logos permitted for commercial

interests. Basic benefits listed on page 4 also included.

Platinum Level – $15,000, basic benefits included PLUS:• Complimentary full-page acknowledgement in the final

program

• Complimentary exhibit table

• Acknowledgement through signage as Platinum Level

Sponsor for the Welcome Reception

• Up to three scientific personnel are welcome to attend the

entire meeting (additional company registrants can register

at the ISTSS membership registration rate)

Gold Level – $10,000, basic benefits included PLUS:• Complimentary half-page acknowledgement in the final

program

• Complimentary exhibit table

• Acknowledgement through signage as Gold Level Sponsor

for three daily coffee & tea services

• Up to two scientific personnel are welcome to attend the

entire Meeting (additional company registrants can register at

the ISTSS membership registration rate)

Silver Level – $5,000, basic benefits included PLUS:Complimentary quarter-page acknowledgement in the Final

Program

• Acknowledgement through signage as Silver Level Sponsor

for one coffee & tea service or sponsor of the Annual

Meeting Smart Phone App

• One scientific personnel is welcome to attend the entire

Meeting (additional company registrants can register at the

ISTSS membership registration rate)

Bronze Level – $2,000, basic benefits included PLUS:• Acknowledgement through signage as Bronze Level Sponsor


International Travel Grant Sponsorship* and Student Travel Grant Sponsorship* are Available at All Sponsor LevelsYou can assist trauma experts from under-developed countries to

attend the ISTSS Annual Meeting and present their work. Travel Grant

Sponsors will receive the benefits listed for that level and will be listed in

the Final Program and on signage with the names of the specific attend-

ees receiving their travel grants from your sponsorship. Contact ISTSS

for more details.

* Award recipient decisions are made independent of sponsorship agreements.

6www.istss.org


www.istss.org 7

Nonprofit Sponsorship Program

The Platinum, Gold, Silver and Bronze sponsorship opportunities available to commercial entities and listed on page 5 are also available to nonprofit orga-

nizations. The non-exclusive opportunities below are available only to non-profit organizations. All nonprofit sponsorship packages for the Annual Meeting

include the following basic benefits outlined below:

• ISTSS presidential acknowledgement at the Thursday, November 10, 8:30 a.m., opening address

• Acknowledgement as a Premium Nonprofit Sponsor on slides at general sessions

• Acknowledgement on signage in the registration area

• Acknowledgement and hyperlink to your company in the eNewsletter, StressPoints, distributed to ISTSS members

• Hyperlink from ISTSS Annual Meeting web page to company website

• Acknowledgement in broadcast emails to ISTSS database of more than 15,000 contacts

• Description (up to 75 words) of your organization in the final program distributed at the meeting

• One-time use of the final attendee list mailing labels* (emails excluded)

* For attendees who opt to be included.

Bag – $6,000• Complimentary half-page acknowledgement in the final program

(sponsor to supply digital logo)

• Logo will appear on one side of meeting bag distributed to attendees at

registration

• Up to two scientific personnel are welcome to attend the entire meeting

(additional company registrants can register at the ISTSS membership

registration rate)

Annual Meeting Smart Phone App – $5,000• Complimentary half-page acknowledgement in the Final Program


• Logo on the app landing page, seen every time the app is accessed

• One scientific personnel is welcome to attend the entire meeting


registration rate)

Notepad – $4,000• Complimentary quarter-page acknowledgement in the Final Program


• Logo will appear on notepad distributed to meeting attendees at

registration

• One scientific personnel is welcome to attend the entire meeting


registration rate)

Pen – $2,000• Complimentary quarter-page acknowledgement in the Final Program


• Logo will appear on pen distributed to meeting attendees at registration

Note: Logos are only permitted if the sponsor is not considered a commercial interest by ACCME.


www.istss.org 8

Exhibit OpportunitiesISTSS 32nd Annual Meeting Tabletop Exhibits – $700 per table or $1,000 if selling books Displays of products and services at the Annual Meeting provide valuable

interaction between the profession and organizations providing products

and services of interest to the traumatic stress studies field. Exhibits are

strategically located and guarantee maximum exposure to ISTSS attendees.

Benefits Include:

• One complimentary meeting registration to staff the exhibit table

• One 6’ x 30” draped table with two chairs

• Exhibitor ribbon and identification sign

• One-time use of the pre-registration list* (emails excluded)

• Acknowledgment in broadcast emails to ISTSS database of more than

15,000 contacts, Final Program and in the ISTSS eNewsletter, Stress-

Points.

• Recognition on the ISTSS website before and during the Annual Meet-

ing**

* For registrants who agree to be included

** No logos permitted for commercial interests

Exhibitors may register to sell books. Books may only be sold by exhibitors

that have paid the proper exhibit fees.

Take-one Display – $250An unsupervised table where ONE of the following:

Brochures, educational materials, publications, newsletters or surveys will be

placed for attendees to browse or take with them. Participating companies

should ship approximately 300 copies to ISTSS headquarters no later than

October 14, 2016.

Remaining materials will not be returned.

Exhibit ScheduleExhibit Setup Wednesday, November 9 3:00 p.m. – 5:00 p.m.

Exhibit Hours Thursday, November 10 8:00 a.m. – 6:00 p.m.

Friday, November 11 8:00 a.m. – 6:00 p.m.

Saturday, November 12 8:00 a.m. – 12:00 p.m.

Exhibit Dismantle Saturday, November 12 12:00 p.m. – 5:30 p.m.

Exhibits may not be dismantled before 12:00 p.m. on Saturday, November 12.


www.istss.org 9

Schedule at a Glance (subject to change)

Tuesday, November 8 4:00 p.m. – 6:00 p.m. Registration Open

Wednesday, November 97:30 a.m. – 8:30 a.m. Coffee and Tea Service

7:30 a.m. – 6:30 p.m. Registration Desk Open

8:30 a.m. – Noon Pre-Meeting Institutes

10:30 a.m. – 5:00 p.m. Bookstore Open

1:30 p.m. – 5:00 p.m. Pre-Meeting Institutes

3:00 p.m. – 5:00 p.m. Exhibitor Set Up

6:30 p.m. – 7:45 p.m. Keynote Address

Evening Events to be Announced

Thursday, November 10 7:30 a.m. – 8:30 a.m. Coffee and Tea Service


8:00 a.m. – 6:00 p.m. Exhibits Open

8:00 a.m. – 10:30 a.m. Poster Session 1 Set Up


8:30 a.m. – 9:50 a.m. Keynote Address and Awards

10:15 a.m. – 11:30 a.m. Concurrent Session 1

10:30 a.m. – 5:30 p.m. Poster Viewing Session 1

11:30 a.m. – 1:15 p.m. Lunch on own

11:45 a.m. – 1:00 p.m. Special Interest Group (SIG) Meetings

1:15 p.m. – 2:30 p.m. Concurrent Session 2



5:30 p.m. – 6:30 p.m. Author Attended Poster Session 1 (Cash Bar)

6:30 p.m. – 8:00 p.m. Welcome Reception with SIG Endorsed Posters

Friday, November 11 7:30 a.m. – 8:30 a.m. Coffee and Tea Service


8:00 a.m. – 10:30 a.m. Poster Session 2 Set Up





10:30 a.m. – 5:30 p.m. Poster Viewing Session 2


11:45 a.m. – 1:00 p.m. Student Lunch Meeting


1:15 p.m. – 3:00 p.m. Internship and Post-Doctoral Program

Networking Fair



5:30 p.m. – 6:30 p.m. Author Attended Poster Session 2 (Cash Bar)

6:45 p.m. – 7:45 p.m. ISTSS Business Meeting


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Schedule at a Glance (subject to change)

Saturday, November 127:30 a.m. – 8:30 a.m. Coffee and Tea Service







11:45 a.m. – 1:00 p.m. Special Interest Group (SIG) Meetings

12:00 p.m. – 5:30 p.m. Exhibitor Dismantle



4:15 p.m. – 5:30 p.m. Closing Plenary

5:30 p.m. Meeting Adjourns


www.istss.org 11

General InformationExhibits and SignsEach tabletop exhibit space will include one 6’ x 30” covered table and two

chairs. A company identification sign will be provided to each exhibitor.

Space AssignmentExhibit space is assigned on a first come, first serve basis. ISTSS will attempt

to honor all requests for exhibit space and will not assign space without full

payment. ISTSS reserves the right to determine final exhibit space assign-

ments, and to accept or reject any exhibit.

PaymentTo reserve an Exhibit or Take One Display, full payment must be made with

the exhibit contract. A registration form will be sent in your exhibitor kit once

you have signed up for an exhibit.

DeadlineExhibit applications must reach ISTSS by Monday, October 10, 2016.

Cancellation PolicyISTSS must be notified in writing in the event of cancellation or space reduc-

tion. If cancellation of exhibit tabletop occurs prior to Monday, September

19, 2016, the exhibitor will be refunded 50% of the payment received. After

September 19, 2016, no refunds will be made.

Installing ExhibitsThe exhibit area will be available for set-up on Wednesday, November 9,

2016, from 3:00 p.m. – 5:00 p.m. All exhibits must be set up by 5:00 p.m.,

Wednesday, November 9, 2016. Assembly of exhibits during the regularly

scheduled exhibit hours is not permitted.

Dismantling ExhibitsAll exhibits must remain intact until the official closing time of Saturday,

November 12, 2016, 12:00 p.m., and may not be dismantled or removed, in

whole or in part, before that time.

Exhibit PersonnelAll participants affiliated with exhibits must be registered for the 32nd Annual

Meeting. Each person will be issued an exhibitor badge and must be em-

ployed by the exhibiting organization or have a direct business affiliation. Ex-

hibiting companies are limited to one complimentary registration. Additional

registrations can be purchased at the member registration rate.

Exhibit KitExhibitors are responsible for all freight, drayage and labor charges. Interna-

tional shipping rates may vary and information will be provided in the exhibit

kit along with shipping instructions. Exhibit kit will be emailed to exhibitors a

few months prior to the annual meeting.


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General InformationExhibitors Selling BooksBooks will be sold through the ISTSS Bookstore, except in the case of those

exhibitors that have registered to sell their books at their exhibit table. Ex-

hibitors are responsible for all relevant taxes on items sold at the meeting.

Exhibitors selling their product should have sufficient supply of books as the

ISTSS official bookstore will not have those books onsite.

ISTSS BookstoreProfessional Books is the official bookstore at the ISTSS 32nd Annual Meet-

ing. Contact Marcie Lifson at Professional Books, phone +1-617-630-9393

or via email: [email protected].

SecurityExhibit management provides peripheral security guard service. However,

it is the responsibility of each exhibitor to protect display material from loss

or damage. Please be certain that all small display and personal items are

secure before leaving the display — even temporarily.


www.istss.org 13

Hotel InformationThe Sheraton Dallas Hotel will be the headquarters for the ISTSS Annual

Meeting. ISTSS has negotiated a discounted rate of $169 USD for single or

double occupancy. Rooms and rates are based on availability and subject to

state and local fees/taxes (which are currently 13% occupancy tax plus a 2%

city tax). These rates will be available to attendees, based on availability, from

Tuesday, November 8 through Sunday, November 13, 2016. To reserve a

room, call +1-866-716-8134, 7 days a week, 24 hours a day. Identify yourself

as an ISTSS meeting attendee to obtain the special rate. Visit ISTSS website at

www.istss.org to make your reservation online. Reservations must be made

no later than Friday, October 7, 2016. After this date, discounted rates may

not apply.

A credit card guarantee is required to hold your reservation. The hotel will

charge the equivalent of one night’s room and tax if cancellation notice is

not provided to the hotel 48 hours prior to the day of arrival. Hotel check-in

is 3:00 p.m. and check-out is noon.

Sheraton Dallas Hotel400 North Olive Street

Dallas, Texas, 75201 USA

Toll Free Reservations: +1-866-716-8134

Guest Phone: +1-214-922-8000

Guest Fax: +1-214-922-0308

QuestionsContact Kim Santos to secure sponsorship opportunities or to develop a

package to meet your objectives. You can also visit www.istss.org for the

latest meeting information.

Kim Santos

ISTSS Exhibit and Sponsorship Manager

Phone: +1-847-686-2363

Fax: +1-847-686-2253

Email: [email protected]

Trauma and Public Health - ISTSS · 2019. 11. 8. · Sheraton Dallas Hotel • Dallas, Texas USA...

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