©Metro TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)

GENERAL MEMBERSHIP MEETING

Thursday, December 7, 2017 9:30 a.m. -10:45 a.m. / Starts Promptly at 9:30am NOTE TIME CHANGE: (Networking in Side Hall next to Board Room at 8:30am-9:20am and after 10:45am)

Metro Headquarters, 3 rd Floor Board Room/ One Gateway Plaza, Los Angeles, CA 90012

AGENDA Participants:

TBAC Advisory Council Members; Metro Staff; Guests & Public

Breakfast Sponsor: Hathaway Dinwiddie Construction

TBAC Meeting Agenda is available for download and view from Metro TBAC internet web page: http://bit.ly/2shz6dV "View the agendas for this month's meeting" Times are estimates.

TBAC Representatives Voting: Please sit staggered in the 2"d

and 3rd

rows of middle section in order to vote, speak and represent

your organization during the meeting. For general members and public please sit outside of the designated area in order to speak

during public comment and select times. There is a 2 minute max public comment time.

TBAC Representatives Non Voting: Please sit in the 4th

and 5th

row staggered to provide comments.

# Topic and Presenter(s) Purpose and Process I 9:30 AM Call to Order, Chair Schenae Rourk Call to order; site information and safety

II 9:33 AM Welcome and Introductions, Chair Schenae Rourk Introductions Quorum Confirmation, Ethel Walker, Secretary General audience and Nonvoting Members: Acknowledgement of Breakfast Sponsor: Hathaway Dinwiddie Organization, Name, Company, 10 words or less Construction/ Moises Cisneros, Financial Officer description of company Process and Procedures, Giovanna Brasfield, Ph.D., Parliamentarian Voting Members: Row 2 and 3 First- up to 45 sec Packet Review & Code of Conduct (Conduct and Personal Behavior) Sponsor introduction, 3 minutes.

William Osgood, Vice President Ill 9:50 AM Chair Comments, Chair Schenae Rourk Set Direction for the Meeting / Culture

IV 9:57 AM Meeting Minutes Review and Approve, Chair Schenae Rourk Motion to approve November 2017 meeting minutes.

V 10:05 AM Metro Contracting Opportunities Provide status of Metro future and current a) Procurement/Contract Look-Ahead (5-7 Minutes) contract opportunities; review status of small

and disadvantaged business contract goals and Ivan Page, Executive Officer, Vendor/Contract Mgmt. ConstructionCarolina Coppolo, Vendor/Contract Mgmt. Professional Services contract awards.

b} Current Solicitations (5-7 Minutes) Open to members; then public for questions. Small Business Programs

c) Communications guestions must adhere to the O(!(!Ortunities at

Paulette Tonilas, Chief Communications Officer (Moved to January 2018) hand.

d} Retention on Construction and Professional Services Contracts

Metro staff for both sectors (Moved to January 2018)

VI Action Item Review, Schenae' Rourk Progress of Action Items from previous Also review administrative actions. Open for comments/questions to meetings: Motion to Continue/Table/Close. members.

VII Committee Reports (10-15/3minute Max per minutes review /Questions) Review Written reports; Questions to Chairs a) Commodities Committee, Chair Ezekiel Patten, Jr, Vice (Open)

b) Construction Committee, Chair Bianca Vobecky; Vice Giovanna

Brasfield, Ph.D.

c) Legislative Affairs Committee, Chair Wm Osgood, Vice (Open)

d) Professional Services Committee, Chair Rodrigo Garcia, Vice (Open)

e) Membership Committee, Chair (Open), Vice Adolfo Moto

VIII TBAC Representative Councils & Committees (2-5 minutes ea.) Reports. Purpose of Committee and Council; a) Sustainability Council, Berwyn Salazar & James Okazaki TBAC's message.

b) Measure M, Co-Chairs, William Osgood & Moises Cisneros

11/29/2017

IX

X

XI

XII

XIII

XIV

xv

XVI

XVII

XVIII

Ad Hoc Reports

a) EBO&I (Emerging Business Opportunities & Innovation), Chair Schenae'

Rourk

b) Disparity Study Committee, Co-Chairs Rod Garcia & Ezekiel Patten, Jr.

DispaFit·r St1:1El·r YpElate, Tasl:iai Smitl:i, Metro Deputy E>Eeeutive Offieer,

Small BusiRess Programs,

Unfinished Business, Chair Schenae Rourk

New Business, Chair Schenae Rourk

a) Audits. How are we impacted?

Refer to Metro Executive Management Committee Report

"Streamlining Audits for Small Businesses"

b) Next steps re: our Funds

Per Metro Legal Counsel:

1. TBAC may not be treated as non-profit, and

2. Recommends funds on hand be transferred to Metro and

placed in DEOD's budget for future TBAC expenses

c) Exclusivity - Benefits to SBEs, DBEs, including DVBEs?

d) Motion to Approve plaque purchase

Refer to invoice #1959.

e) Presentation (Sandy Schneeberger and Exec Committee)

Past & Upcoming Event Announcements & DEOD Calendar, Internal

Metro DEOD Miriam Long, Director Community Outreach & Information

Upcoming Event Announcements, External Open to Public

General Member & Public Comment (limit 2 minutes each speaker)

Motion Review, Secretary Ethel Walker

Chair Comments, Chair Schenae Rourk

Next Meeting Review & Adjourn, Schenae Rourk

Updates.

Disparity Study Input CLOSED:

MetroDisparityStudy@bbcresearch.com

Hearing Immediately Following TBAC.

Carried over from last meeting that was not

discussed due to time constraints.

Will follow a 5 minute max; 2 minute per

person max; and 2/3 vote majority to extend for

5 minutes.

Open to All to ask questions. First questions

from Voting Members.

Event announcements only.

Announcements, general information sharing,

comments, questions, suggestions.

Recap of all motions / Chair may request recap

of all new actions

Thursday January 4, 2018@ 9:30 A.M.

MEMBER ORGANIZATIONS, REPRESENTATIVES, and ALTERNATE REPRESENTATIVES

American Indian Chamber of Commerce of California

Shannon Marquez; Robert Weir

Arab American Association of Engineers & Architects

California Chapter: Ghina Yamout; Vina Azar, Adam Chamaa

Arab American Association of Engineers & Architects

Golden State Chapter: Ali Altaha; Vic Zikoor, Regard Sabry

Asian American Advertising Federation

Sandra Lee; Jay Kim, Cheryl Lee

Asian American Architects & Engineers Association

James Okazaki; Kenneth Wong, Diana Ho

Black Business Association

Ezekiel Patten, Jr.; Rosalind Pennington, Bianca Vobecky

Filipino American Society of Architects & Engineers

Ethel Walker; Pert Arca, Berwyn Salazar

Hispanic Engineers Business Corp.

Rodrigo Garcia; Al Solis, Armando Ramos

Los Angeles Chapter National Organization of Minority Architects

Michael Anderson; Gregory Williams, Roland Wiley

Los Angeles Chapter of the DVBA

William Osgood; Sandy Schneeberger, Adolfo Mota

Los Angeles Latino Chamber of Commerce

Frank Villalobos; Darrel Sauceda, Moises Cisneros

National Association of Minority Contractors So. California

Kevin Ramsey; Sharon Coleman, LaKeisha Vaden

National Association of Women Business Owners of Los Angeles

Hilary Lentini; Jennifer Freund, Schenae Rourk

National Association of Women In Construction - Los Angeles

Dr. Giovanna Brasfield; Priscilla Chavez, Dianne Frank

Regional Hispanic Chamber of Commerce

Danny Cancino; Hector Mendoza, Sandy Cajas

Society of Hispanic Professional Engineers - Los Angeles

Emmanuelle Galvan; Paul Avila, Roberto Guzman

The Elite SDVOB Network - Los Angeles Chapter

Frank Marchello; Rene Cota, Linda Clark

Women's Business Enterprise National Council - West

Rubina Chaudhary; Rashmi Chaturvedi, Deborah Dyson

Women's Transportation Seminar - Los Angeles

Robyn Coates; Sheila Wray Given, Kathy McClure

CALIFORNIA PUBLIC UTILITIES CODE (PUC) Division 12 Chapter 2 130051.19.(b), {c) (b) The authority shall, prior to the approval of any contract by the authority or by its organization units, adopt and implement a

disadvantaged business enterprise program which establishes participation goals of not less than 15 percent of the dollar value of all

contracts by minority business enterprises and not less than 5 percent by women business enterprises.

(c) The authority shall establish a Transportation Business Advisory Council to advise it on matters regarding the disadvantaged business

enterprise program to enable the authority to meet or exceed women and minority business enterprise participation goals. Members of

the council shall be selected by the authority, and shall include representatives of professional organizations and other groups which

advocate on behalf of greater participation of women and minority business enterprises in public contracts. The chairperson of the

authority or his or her designee shall meet with the council, and the authority shall provide adequate staff support for the council, and

shall consider all recommendations made by the council.

CODE OF CONDUCT

Conduct and personal behavior - It is expected Council Members will:

• Adhere to the Operating Guidelines for the Transportation Business Advisory Council (TBAC};

• Act ethically, with honesty and integrity, in the best interests of the TBAC at all times;

• Take individual responsibility to contribute actively to all aspects of the Council's role according to its Operating Guidelines;

• Make decisions fairly, impartially and promptly, considering all available information, legislation, policies and procedures;

• Treat colleagues with respect, courtesy, honesty and fairness, and have proper regard for their interest, rights, safety and welfare;

• Not harass, bully or intimidate colleagues, members of the Council, public and/or TBAC or other Agency Staff; No Personal Attacks!

• Contribute to a harmonious, safe and productive Council environment/culture through professional relationships; and

• Not make improper use of their position as Council Members to gain advantage for themselves or for any other person.

Communication and official information - It is expected Council Members will:

• Channel all communication between Council and staff on council matters through the appropriate or assigned individuals; and

• Not represent themselves as speaking for, or acting on behalf of, Metro or TBAC regarding the business of TBAC.

Conflict of interest- It is expected Council Members will:

• Disclose any personal or business interest which may give rise to actual or perceived conflict of interest;

• Ensure personal or financial interests do not conflict with their ability to perform official duties in an impartial manner;

• Not allow personal or financial interests, or the interests of any associated person, to conflict with the interests of TBAC; and

• Manage and declare any conflict between their personal and public duty; and where a conflict of interest does arise, the member will

recues him/her self from all discussion and decisions on that matter.

In addition, Council Members commit to:

• Take responsibility for reporting improper conduct or misconduct, including discrimination, which has been, or may be occurring in the

meetings, committee or full council, reporting the details to the relevant people or agency; and

• Take responsibility for contributing in a constructive, courteous and positive manner to enhance good governance and the reputation

of TBAC

ADA REQUIREMENTS Upon request, sign language interpretation, materials in alternative formats and other accommodations are available to the public for

MTA-sponsored meetings and events. All requests for reasonable accommodations must be made at least three working days (72) hours

in advance of the scheduled meeting date. Please telephone (213) 922-4600 between 8 A.M. and 5. P.M., Monday through Friday. Our

TDD line is (800) 252-9040

Date No. Action RP StatusNov-2015 32 Set up bank checking account for TBAC Keith Compton

TBAC Chair

Ongoing. Metro Legal Counsel statement

9/19/2017 TBAC is a public entity and a

subsidiary of Metro. TBAC may not be treated as

non-profit business entity.

Motion to Close

Jun-2016 1 TBAC Representatives to have a meeting with Metro Executive

Committee so that TBAC has a larger presence with the Metro

Board of Directors

TBAC Chair Ongoing. TBAC meets with Metro Board

Executive Committee quarterly.

Motion to Close

Jun-2017 1 TBAC membership to submit their organization membership

roster to Metro Tashai Smith (per Metro request letter) so the

information can be used for the Diversity Study.

Representatives

from each Member

Organization

Ongoing.

Motion to Close

Jul-2017 1 TBAC Chair to select a Construction committee chair to keep the

committee going.

TBAC Chair Ongoing.

Motion to Continue, Table, or Close

Jul-2017 2 Membership committee will process Latin Business Association

(LBA) and Women’s Transportation Seminar (WTS) membership

applications [requesting additional information needed for their

applications]. Persons interested to sit on the Membership

committee should send email their request to Ethel Walker.

Membership

Committee

TBAC Chair

Ongoing.

Motion to Continue, Table, or Close

Sep-2017 1 Reports provided in meeting handouts to use larger fonts. Some

of the reports using small fonts are difficult to read.

Keith Compton

TBAC Chair

Ongoing.

Motion to Continue, Table, or Close

Sep-2017 2 Present TBAC Letter of Support to Metro BOD or Executive

Committee: TBAC recommendation to support the expansion of

Business Interruption Fund (BIF) to include Measure M transit

and major highway and arterial projects. And should also be

willing to reconsider how future projects are defined

geographically for eligibility purposes.

TBAC Chair

Moises Cisneros

Ongoing.

Motion to Continue, Table, or Close

Oct-2017 1 Professional Services committee report to TBAC best practices

that could be implemented or suggested to Metro on Conflict of

Interest (COI) Matrix guidelines.

Rod Garcia

Schenae Rourk

New

Motion to Continue, Table, or Close

Oct-2017 2 EBO&I committee to report back to TBAC regarding 0%

subcontract award utilization: Native American, African

American, Subcontinent Asian, Caucasian Female.

Schenae Rourk New

Motion to Continue, Table, or Close

Oct-2017 3 Construction committee to report back to TBAC: Design Build

(DB) or Design Bid Build (DBB) – which one is more beneficial for

DBE, SBE, and DVBE.

Bianca Vobecky

Schenae Rourk

New

Motion to Continue, Table, or Close

Oct-2017 4 Professional Services and Construction committees each to

provide report to TBAC hardships of retention on small and

disadvantaged business.

Rod Garcia

Bianca Vobecky

Schenae Rourk

New

Motion to Continue, Table, or Close

TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)ACTION ITEM LIST

December 7, 2017

TBAC Commodities/Supplies Committee Meeting Agenda Dec. 7, 2017 PAGE 1 OF 2

TBAC Commodities/Supplies Committee Meeting Agenda Dec. 7, 2017 PAGE 2 OF 2

TBAC Professional Services Committee

AGENDA

12/7/17

8:30am to 9:30am

Cafeteria

Call to Order

A. Call to Order:

B. Self Introductions

C. Report – Mr. Abdollah Ansari:

1. Highway Program Overview

2. Highway Program RFQs

3. Set-Aside Opportunities

Action Items – see attached table

D. Old Business

1. Action Items

2. COI Matrix Guidelines

3. Narrow Requirements

4. Joint Venture Guidelines

E. New Business

1. 10% Retainers

2. Micro Business

3. Committee Vice Chair Selection

F. Public Comment

G. Adjourn

Transportation Business Advisory Council (TBAC)

Construction Committee Agenda

Thursday December 14, 2017 9:30 am - 10:30 am

Metro Headquarters 19th Floor Palos Verdes Room One Gateway Plaza, Los Angeles, CA 90012

AGENDA Chair Person : Bianca Vobecky

Vice -Chair: Dr. Giovanna Brasfield Secretary: Jenina Ramirez

I. Call to order

II. Roll call/Introductions

III. Approval of minutes from last meeting

IV. Open issues

a) What are some of the issues/Barriers keeping Small firm contract with Metro and

other Large Municipality – open for discussion

b) Upcoming smaller projects – Metro Staff

c) Results from TBAC Committee on survey

V. New business

VI. Increasing and attracting new membership

VII. Announcements

VIII. Public comments

IX. Adjourned