Transparency to donors and stakeholders on the BGCMD budget … · Goal 1: Manage finances with...
Transcript of Transparency to donors and stakeholders on the BGCMD budget … · Goal 1: Manage finances with...
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Goal 1: Manage finances with integrity
Objective 1: Transparency to donors and stakeholders on the BGCMD budget each year
Action 1: Update current policies, audits and tax returns for public viewing on the website on a quarterly
basis
OPR: Finance Department, CFOLast Updated:1/12/16
Tasks Due Date Status
Post Board approved audit on BGCMD website
1/31/15
Post Board approved Tax Return on website 1/31/15
Post BGCMD policies on website 1/31/15
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Goal 1: Manage finances with integrity
Objective 1: Transparency to donors and stakeholders on the BGCMD budget each year
Action 2: Audit with a clean opinion
OPR: Finance Department, CFOLast Updated:1/12/16
Tasks Due Date Status
Prepare BGCMD books for auditor arrival
10/20/15
Assist auditors during on-site testing
10/20/15
Present to Board for approval 1/19/16
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Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 1: Retain quality staff
Tasks:
OPR: Finance Department, CFOLast Updated:1/12/16
High Performer Identification Plan
Review Fall 2014 employee performance reviews
Select high performers and present to Leadership Team for final review
Leadership Team to select 5 high performers per year
Develop individual professional enhancement plan for each high performer
Fall 2014 Winter 2014 Summer 2015 Fall 2015
Action 1: Develop a system to identify effective performers by 2015
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Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 1: Retain quality staff
Action 2: Align compensation with market comparison analysis for full-time and part-time employees
annually
OPR: Finance Department, CFOLast Updated: 1/12/16
Task Due Date Status
Research and identify unique advantages of BGCMD employment
12/31/14
Create unique advantages BGCMD document 3/31/15
Update salary administration plan annually 6/30/15
Close gap in actual salaries at beginning of each fiscal year by 10%
10/1/15
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Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 2: Staff are appropriately (regularly, and with relevant, updated content) trained on how to
run the most effective programs for youth in order to work toward our stated objectives in academics,
character and leadership and health
Action 1: Develop system and expectations for continuous learning for each staff member starting in
January 2015
OPR: Programs Department, CPOLast Updated: 1/12/16
0%
20%
40%
60%
80%
100%
2015 2016 2017 2018 2019
Percentage of Full-time Staff with Annual Plan
Actual Goal 7
Tasks:
Develop individualized options and tracking
system for continuous learning plan
Supervisors to incorporate with staff during
reviews starting September 2015
100% of full-time staff have continuous annual
plan
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 2: Staff are appropriately (regularly, and with relevant, updated content) trained on how
to run the most effective programs for youth in order to work toward our stated objectives in
academics, character and leadership and health
Action 2: Offer one training per year on how to integrate resilience skills into Club programming
OPR: Programs Department, CPOLast Updated: 1/12/16 8
2015
2016
20172018
2019
2020
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 3: Recruit and retain effective Board of Directors (BOD)
Action 1: Increase the BOD diversity by 7.5% to represent a wide variety of professional fields, gender
and race each year to better represent communities in the Metro Denver area
OPR: Executive Department, COOLast Updated: 1/12/16 9
0%
5%
10%
15%
20%
25%
30%
35%
40%
2014 2015 2016 2017 2018 2019 2020
2.1%4.6%
7.1%9.6%
12.1%14.6%
17.1%
2.1%(Ba
sed
on
2.5
% G
oa
l)
Year
Percentage of Race
Goal Actual
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 3: Recruit and retain effective Board of Directors (BOD)
Action 1: Increase the BOD diversity by 7.5% to represent a wide variety of professional fields, gender
and race each year to better represent communities in the Metro Denver area
OPR: Executive Department, COOLast Updated: 1/12/16 10
0%
5%
10%
15%
20%
25%
30%
35%
40%
2014 2015 2016 2017 2018 2019 2020
13.0%15.5%
18.0%20.5%
23.0%25.5%
28.0%
17.4%
(Ba
sed
on
2.5
% G
oa
l)
Year
Percentage of Gender
Goal Actual
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 3: Recruit and retain effective Board of Directors (BOD)
Action 1: Increase the BOD diversity by 7.5% to represent a wide variety of professional fields, gender
and race each year to better represent communities in the Metro Denver area
OPR: Executive Department, COOLast Updated: 1/12/16 11
0%
5%
10%
15%
20%
25%
30%
35%
40%
2015 2016 2017 2018 2019
19.6%22.1%
24.6%27.1%
29.6%
(Ba
sed
on
2.5
% G
oa
l)
Year
Percentage of Professional Fields
Goal Actual
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 3: Recruit and retain effective Board of Directors (BOD)
Action 2: Annually evaluate each Board member
OPR: Executive Department, COOLast Updated: 1/12/16
0% 20% 40% 60% 80% 100%
Give or Get – minimum of $15,000 annually
Attendance to meetings
Introduction of 3 potential supporters to a Clubtour or signature event
Identification of 2 potential donors annually
Percentage of Board Members
2015 Annual Board Evaluation
GOAL Actual
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Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 3: Recruit and retain effective Board of Directors (BOD)
Action 3: Update BOD participation guidelines and organizational structure by 2015
OPR: Executive Department, COOLast Updated: 1/12/16
Tasks Due Date Status
Research existing Board of Directors structures to use as examples for Executive Committee and Board of Directors meetings
August 2014
Present the new Board governance model for review to the Executive Committee and Board of Directors
January 2015
Finalized edits and recommendations from board members into the new guidelines and board structure
May 2015
Board of Directors approve new participation guidelines and reorganization and being implementing for 2016
November 2015
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Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 4: Develop innovative approaches regarding volunteers who are committed to enhancing
programming and providing increased impact on members
Action 1: Engage a minimum
of three program-specific
interns per Club per academic
year to support programming,
operations and evaluation
Task:
To recruit, train and place
program interns at each
Club site
OPR: Operations Department, COOLast Updated: 1/12/16
0
2
4
6
8
10
12
3 3
4
5
11
4
3
5
11
6
0
4 4 4
5
8
Number of Program Interns in Academic Year 2014-2015 by Site
Goal Actual 14
Action 2: Develop a minimum of two program or volunteer partnerships per academic year to ensure that
committed volunteers regularly serve in the Clubs throughout the school year (i.e. AmeriCorps, Senior
Corps, Foster Grandparents, etc.)
OPR: Operations Department, COOLast Updated: 1/12/16
0
1
2
3
4
5
6
7
8
9
10
2015 2016 2017 2018 2019
2
4
6
8
10
2
Number of Program Partnerships by School Year
Goal Actual
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 4: Develop innovative approaches regarding volunteers who are committed to enhancing
programming and providing increased impact on members
15
Tasks:
To develop at least two
partnerships per year
building up to a total of
ten aimed at providing
long-term, committed
volunteers
Remaining to Goal
2Formalized Partnerships
3
Number of Formal Partnerships in 2014-2015 Academic Year
Action 3: Formalize agreements with a
minimum of five colleges/universities each
academic year to provide federal work study
students to support academic programming in
the Clubs
Tasks:
To sign MOU’s with a minimum of five
colleges or universities to enable BGCMD
to host federally funded work-study
students
OPR: Operations Department, COOLast Updated: 1/12/16
Goal 2: Recruit and retain the highest quality staff and volunteers
Objective 4: Develop innovative approaches regarding volunteers who are committed to enhancing
programming and providing increased impact on members
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 1: Operate in a surplus
OPR: Finance Department, CFOLast Updated: 1/12/16
Task Due Date Status
Review statement of cash flows on each Board approved audit annually
January 2015
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Action 1: Have a positive operating cash flow each year
Goal 3: Operate BGCMD within financial means and guidelines
Objective 1: Operate in a surplus
Action 2: Achieve 4-star Charity Navigator rating each year
OPR: Development Department, CDOLast Updated: 1/12/16
Tasks Due Date StatusConsistently update “Results” section of the website
(http://www.bgcmd.org/results) to show valid measurement of impact
Ongoing – update at
minimum once per year
Post any relevant OMNI reports and studies on the website that will further
demonstrate our impact
As needed
Maintain transparency & accountability section of the website
(http://www.bgcmd.org/transparency-accountability) to show results and
impact
Ongoing – update at
minimum once per year
Post Form 990 to website Once per year
Post quarterly financial statements on website Ongoing - 4x per year
Post Impact 2020 Action Plan on website/Scorecard each 6 months Ongoing – twice per
year
Promotion of 4-star Charity Navigator status on relevant materials (website,
social media, email marketing, Google AdWords, press, etc.)
Ongoing
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 1: Operate in a surplus
OPR: Finance Department, CFOLast Updated: 1/12/16 19
Action 3: Maintain 70% or higher program expense allocation each year
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Qrt 1 FY 15 Qrt 2 FY 15 Qrt 3 FY 15 Qrt 4 FY 15
70% 70% 70% 70%81% 83% 78%
75%
Goal Actual
Goal 3: Operate BGCMD within financial means and guidelines
Objective 1: Operate in a surplus
Action 4: Fund capital expenses with previous year’s surpluses
OPR: Finance Department, CFOLast Updated: 1/12/16 20
Tasks Due Date Status
Achieve total operating cash surplus from
BGCMD Annual Audit
9/30/15
Present motion to Board to restrict funds 9/30/15
Restrict funding for following year 9/30/15
Goal 3: Operate BGCMD within financial means and guidelines
Objective 2: Increase retention rates of current supporters
Action 1: Increase major donor
retention rate to 70% in 5 years.
Tasks:
Revisit usefulness of Giving Circles
and implement in 2015 if
determined useful for achieving
this objective
Formalize naming
conventions/donor recognition in
BGCMD facilities. Ensure all named
areas meet certain visual
standards.
Establish major donor moves
management system and donor
portfolios for fundraisers
OPR: Development Department, CDOLast Updated: 1/12/16
Year
58%
60%
62%
64%
66%
68%
70%
2014 2015 2016 2017 2018 2019
63%
64%
66%
67%
69%
70%
68%
Goal Actual
Ra
te
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 2: Increase retention rates of current supporters
Action 2: Steward current donors to
increase retention rate of Annual Fund level
donors from 40% to 50% in 5 years.
Tasks:
Steward current donors through
continued management of
acknowledgement process.
Increase number of current donors
attending Club tours each year.
Ensure appropriate donor recognition.
Increase number of current donors
enrolled in Sustainers/1961 program
OPR: Development Department, CDOLast Updated: 1/12/16
Year
Pe
rce
nta
ge
of
Do
no
rs
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2014 2015 2016 2017 2018 2019
41%43%
45%47%
49%50%
43%
Goal Actual
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 2: Increase retention rates of current supporters
Action 3: Add an average of 3,000 new donors
each year. * Primary source being Dream House Raffle.
Tasks:
Implement volunteer conversion plan –
email campaign string and specific appeals
to volunteers. Peer to peer fundraising
campaigns for volunteers.
Investigate and possibly implement
acquisition mailing/email campaign.
Follow-up on BGCA donors interested in
“local Clubs”
Leverage AB and BOD relationships to
engage new donors
OPR: Development Department, CDOLast Updated: 1/12/15
Nu
mb
er
of
Do
no
rs
Year
*to be reevaluated if the Dream House raffle ends
1000
2000
3000
4000
5000
6000
7000
8000
9000
2014 2015 2016 2017 2018 2019
3000 3000 3000 3000 3000 3000
8388
New Donors Per Year Goal New Donors Per Year Actual
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 3: Enhance marketing and branding opportunities internally and externally
Action 1: Implement current tagline through all
communication outlets by December 2014
Tasks:
Send out a reminder to all employees with the new logo/tagline and email signature standards by November 2014
Monitor all correspondence that goes out and contact staff members to update new logo as needed
Contact outside partners that frequently use our logo to ensure that they are using the correct version
Create a brand slide to be included in the new employee orientation
Address BGCMD branding at each all staff meeting
OPR: Development Department, CDOLast Updated: 1/12/16
100%
BGCMD Tagline Data
Tagline Incorporated
Tagline missing
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 3: Enhance marketing and branding opportunities internally and
externally
Action 2: Ensure consistent messaging for all levels of BGCMD through trainings for
all staff and board members by July 2015
OPR: Development Department, CDOLast Updated: 1/12/16
Tasks Due Date Status
Incorporate messaging training into new hire
orientation
July 2015
Review messaging at one all-staff meeting per year
(minimum)
Ongoing
Communicate any updated to messaging with all staff
as they occur
Ongoing/As needed
Create Board Tool Kit to include video, pre-written
communications, social media info, tour information
and other relevant resources
July 2015 (update as
needed)
25
Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Action 1: Develop plan to target Millennials for launch in 2017
Tasks:
OPR: Development Department, CDOLast Updated: 1/12/16
Launch
Goals for Revenue
Define group (events &membership)
Research other groups and BGCs
Millenial Plan
2014 2015 2016 2017 2018 2019
26
Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Action 2: Develop a planned giving program by December 2015
Tasks:
OPR: Development Department, CDOLast Updated: 1/12/16
Ask current Heritage Club members toadvocate for planned gifts
Secure planned giving legal expert
Conduct age append and Lifetime Givinganalysis
Contact current Heritage Club members todetermine if BGCMD is still in estate plan
Planned Giving
CY15-Q1 CY15-Q2 CY15-Q3 CY15-Q4
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Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Action 3: Explore a leasing plan for renting out our facilities during non-use times by July 2015
OPR: Facilities Department, COOLast Updated: 1/12/16 28
Tasks Due Date Status
Chief Executive Officer to meet with APS, DPS, Adams County school districts to seek interest
February 2015
Chief Operating Officer to formalize NE Community School lease agreement for Vickers
June 2015
Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Tasks:
Continue to grow Raffle tickets
sales through targeted advertising
campaigns to key constituency.
Identify new demographics to
increase sales.
Focus efforts on repeat buyers and
increase engagement and
awareness through the year.
OPR: Development Department, CDOLast Updated: 1/12/16
0
10000
20000
30000
40000
50000
60000
2014 2015 2016 2017 2018 2019 2020
3069834000
38000
44000
48000
5200055000
32300
Dream House Raffle Tickets Sold
Goal Actual
Nu
mb
er o
f T
ick
ets
29
Action 4: Increase BGCMD Raffles with max goal of selling 55,000 tickets by 2020
Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Action 5: Develop a recognition plan for in-kind services valued at $25,000+ by 2016
OPR: Development Department, CDOLast Updated: 1/12/16
Tasks Due Date Status
Research best practices for in-kind gift recognition. December 2014
Identify and assess current portfolio of in-kind donor; is 25k the right threshold? Are we capturing all of them? Assess how they would like to be recognized (what is their motivation?)
March 2015
Decide on recognition plan process and outlets (entering in RE, annual report, social media, etc.) and test on current donors.
June 2015
Refine and codify the recognition process for implementation in 2016.
September 2015
30
Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Tasks:
OPR: Development Department, CDOLast Updated: 1/12/16
Ask key stakeholders (Honorary Lifetime Board,Leadership Council, etc. ) to make initial contribution to
fund initial endowment
Determine possibility of BGCMD Foundation supportbeing used to start endowment fund
Determine policies around how endowment may beused, etc. (For organization rather than individual
Clubs).
Make the endowment plan, budget, case statement, andset clear endowment goals, if applicable
Endowment2014
2014 2015 2016 2017 2018 2019
31
Action 6: Research and possibly implement endowment for BGCMD
Goal 3: Operate BGCMD within financial means and guidelines
Objective 4: Diversify and innovate new funding streams
Action 7: Develop Third Party Partner Program by December 31, 2015
OPR: Development Department, CDOLast Updated: 1/12/16
Tasks Due Date Status
Research third party programs from other non-profit
organizations
October 2015
Develop guideline for approval of third party beneficiary
activities
November 2015
Develop a policy outlining benefits for third party beneficiary
activities at varying levels
November 2015
Develop strategy for soliciting third party event partners Ongoing
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33
Goal 1: Safety is the first priority for all BGCMD activities
Objective 1: Create an environment that ensures the emotional and physical safety of all children and teens
Action 1: Increase percentage of youth who report feeling safe in all areas of the Club to 80% by 2020
OPR: Programs Department, CPOLast Updated: 1/12/16 34
72% 73%
85% 86%
80% 80% 80% 80% 80% 80%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
2014 2015 2016 2017 2018 2019
Physical Safety
Emotional Safety
Physical & Emotional Safety Goal
Tasks:
Review data
Set site-level goals in August to
address problem areas
Implement youth survey each
spring to assess progress
Goal 1: Safety is the first priority for all BGCMD activities
Objective 1: Create an environment that ensures the emotional and physical safety of all children and teens
Action 2: Bullying response procedures will be documented and implemented at all sites by August 2015
with a 10% decrease each year
Tasks:
35OPR: Programs Department, CPOLast Updated: 1/12/16
Implement survey and conduct focus groups tobetter understand bullying
Implement new procedures at all sites by Aug2016
Document currenty bullying responseprocedures
Bullying Response Procedures2014
2015 2016 2017
Goal 1: Safety is the first priority for all BGCMD activities
Objective 1: Create an environment that ensures the emotional and physical safety of all children and teens
Action 3: Background checks for all adults (program volunteers and staff) must be recorded and filed each
year
Tasks Due Date Status
Develop training for staff on background check policies for various volunteer types
10/1/14
Implement training for staff on background check policies for volunteers
Ongoing as new staff are hired
Conduct annual background checks for all volunteers with repeat contact with members
Ongoing
Complete background check paperwork upon hire with BGCMD Ongoing
Conduct annual background check renewals for all employees Ongoing
OPR: Finance Department, CFOLast Updated: 1/12/16 36
Goal 1: Safety is the first priority for all BGCMD activities
Objective 2: Ensure all employees and volunteers are safe in the workplace
Action 1: Reduce worker compensation claims by 10%
Tasks: Update annually at calendar year end
OPR: Finance Department, CFOLast Updated: 1/12/16 37
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
$55,000
$60,000
2014 2015 2016 2017 2018 2019 2020
$49,530
$44,475
$40,119
$36,107
$32,497$29,247
$26,322
$44,577
Goal Actual
Goal 1: Safety is the first priority for all BGCMD activities
Objective 3: Ensure facilities are safe and secure for our youth and employees
Action 1: Site entryways to be reconfigured to improve safety by 2018
OPR: Support Operations, COO Last Updated: 1/12/16
Tasks Due Date Status
Vickers Club Fall 2013
Owen Club Fall 2014
Cope Club Winter 2014/Spring 2015
Suncor Fall 2015
Broncos Spring 2016
Wilfley Club Fall 2016
Shopneck Winter 2016
Johnson Spring 2017
38
Goal 2: Reach beyond walls, clocks and calendars to create a network for support for our
members
Objective 1: Strengthen collaboration with parents to enhance learning for their children
Tasks:
Develop site level plan and
schedule
Implement family nights
Conduct quarterly check-ins
to stay on track
Action 1: Minimum of 3 family nights per year per site
0
1
2
3
4
5
Number of Family Nights in 2014 – 2015 by Site
Goal ActualOPR: Programs Department, CPOLast Updated: 1/12/16 39
Goal 2: Reach beyond walls, clocks and calendars to create a network for support for our membersObjective 1: Strengthen collaboration with parents to enhance learning for their children
Action 2: Develop consistent parent orientation format for all sites
OPR: Programs Department, CPOLast Updated: 1/12/16 40
Tasks Due Date Status
Develop handbook for all sites August 2015
Outline and plan for each site August 2015
Update annually as needed Ongoing
Goal 2: Reach beyond walls, clocks and calendars to create a network for support for our
members
Objective 2: Enhance partnership with schools to increase academic achievement of
Club members
Action 1: Every site director to meet with the principal of the top feeder Elementary, Middle and/or High
Schools Each Year
Tasks:
Identify feeder schools by January
2015
Conduct meetings to enhance
partnerships by December 2015
OPR: Programs Department, CPOLast Updated: 1/12/16 41
Clubs 2015 2016 2017 2018 2019
Boettcher
Cole
Cope
Broncos
Force
Godsman
Jefferson County
Johnson Elem
Johnson
Noel
Owen
Shopneck
Suncor
Vickers
Wilfley
Goal 2: Reach beyond walls, clocks and calendars to create a network for support for our
members
Objective 2: Enhance partnership with schools to increase academic achievement of Club
members
Tasks Due Date Status
Identify tools, systems and processes to track school performances
April 2015
Create a site-level plan for accessing and using information
May 2015
Pilot System at 3 sites May 2015 – May 2016
Train all staff on system and processes August 2016
System in place at all sites August 2016
Action 2: Set up organization-wide system to track school performance (i.e. attendance, behavior, grades, 9th grade completion) for individual students in targeted programs by August 2016
OPR: Programs Department, CPOLast Updated: 1/12/16 42
Goal 2: Reach beyond walls, clocks and calendars to create a network for support for our
members
Objective 3: Support coalitions (i.e. Denver Quality Afterschool Connection) that aim to improve
the communities we serve
Action 1: All site directors and leadership team members will serve on a minimum of one community
coalition annuallyClubs 2015 2016 2017 2018 2019
Boettcher 1
Cole 3
Cope 3
Broncos 2
Force 4
Godsman 1
Jefferson County 1
Johnson Elem 2
Johnson 2
Noel 1
Owen 1
Place 2
Shopneck 5
Suncor 2
Vickers 8
Wilfley 1
Tasks:
Identify current coalitions on which
staff serve and any gaps or
duplication
Attend coalition events and
meetings
Report out annually
OPR: Programs Department, CPOLast Updated: 1/12/16 43
Goal 2: Reach beyond walls, clocks and calendars to create a network for support for our
members
Objective 3: Support coalitions (i.e. Denver Quality Afterschool Connection) that aim to improve
the communities we serve
CONTINUED -
Action 1: All site directors and leadership team members will serve on a minimum of one community
coalition annuallyProgram Support Center 2015 2016 2017 2018 2019
Executive Department 4
Finance | HR Department 2
Development Department 3
Support Operations 3
Programs Department 22
Tasks:
Identify current coalitions on
which staff serve and any gaps
or duplication
Attend coalition events and
meetings
Report out annually
OPR: Programs Department, CPOLast Updated: 1/12/16 44
Goal 3: Responsive to the needs of communities
Objective 1: Increase support for basic needs and family services
Tasks:
Identify appropriate partners and
resources
Create a tracking system for requests
Train staff on identifying need and using
resources
Track requests
Distribute/connect to resources
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2015 2016 2017 2018 2019 2020
Goal ActualOPR: Programs Department, CPOLast Updated: 1/12/16
Action 1: Have resources and partnerships established to meet 80% of emergency and basic needs
requests annually
45
Goal 3: Responsive to the needs of communities
Objective 2: Every site has an improvement plan to meet needs of their community that includes
community assessment and goals
Action 1: All improvement plans to be reviewed by the Leadership Team at sites annually
OPR: Programs Department, CPOLast Updated: 1/12/16
Leadership Team review
Execute plan during program year
Create site overview & improvementPlans
Improvement Plans Timeline
2015 2016 2017
46
47
Goal 1: Club members are on track for graduation for using the Greater IMPACT Model
Objective 1: Increase number of youth for whom the Clubs provide an impactful experience
Action 1: Encourage 60% year over year renewal of current members
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
52%
63%
Percentage of Current Club Members Renewal per Year
Goal Member Renewal Actual Member Renewal48
Tasks:
Create annual site level plan to
increase retention
Review progress in January,
May and August each year
OPR: Programs Department, CPOLast Updated: 1/12/16
Goal 1: Club members are on track for graduation for using the Greater IMPACT Model
Objective 1: Increase number of youth for whom the Clubs provide an impactful experience
Action 2: Promote sustained participation by striving for a 10% increase in the number of Club members
participating in Club programs 3x/week or more during school year
1200
1250
1300
1350
1400
1450
1500
13571384
14121440
1463
1330
1444
Number of Club Members Participating in Club Programs 3x per Week or More
Goal Club Members Actual Club Members49
Tasks:
Review current numbers &
create annual site level plan
2% Annual Increase
Track progress monthly
OPR: Programs Department, CPOLast Updated: 1/12/16
Goal 1: Club members are on track for graduation for using the Greater IMPACT
Model
Objective 1: Increase number of youth for whom the Clubs provide an
impactful experience
Action 3: Support key academic transition years by introducing a 6th or 9th grade prep program at 3 sites per
year
BOET
BRON
CCITY
COLE
COPE
JEFFCNOEL
OWEN
PLACE
SHOP
VICK
WILF
Sites with 9th Grade Prep Programs
50
Tasks:
Identify sites and curriculum
Implement and refine
Build on lessons learned and add sites
YEAR
2015
2016
2017
2018
2019
2020
OPR: Programs Department, CPOLast Updated: 1/12/16
Goal 1: Club members are on track for graduation for using the Greater IMPACT Model
Objective 2: Improve effectiveness of Club programs in preventing summer learning loss
Action 1: Expand summer reading and math programs to all (100%) of sites by 2017
OPR: Programs Department, CPOLast Updated: 1/12/16
0%
100%
NO Math
79%
21%
Reading | 2015
NO Reading
51
Tasks:
Identify programs and curriculum
Pilot new programs
Roll out proven programs at all sites
Math | 2015
Goal 1: Club members are on track for graduation for using the Greater IMPACT Model
Objective 2: Improve effectiveness of Club programs in preventing summer learning loss
Action 2: Improve Clubs’ ability to measure academic outcomes of summer programming by
identifying an appropriate tool and designing a tracking system by May 2017
OPR: Programs Department, CPOLast Updated: 1/12/16
Tasks Due Date Status
Assess current evaluation tools and opportunity to tie summer into current evaluation
February 2015
Pilot new tools Summer 2015/2016
Review results and develop plan for summer 2016
August 2015
Implement new tool at all sites Summer 2017
52
Goal 1: Club members are on track for graduation for using the Greater IMPACT Model
Objective 3: Better identify and support highly engaged youth
Action 1: Launch “Scholars” initiative in 3 sites by 2015; all sites by 2020
OPR: Programs Department, CPOLast Updated: 1/12/16
“Scholar” Initiatives Per Site in 2015
53
Goal 2: Teen Club members are prepared for post-high school education and/or career
Objective 1: Increase teen Club member knowledge about college and career process
Action 1: Promote exploration of post-
high school options: college, career,
service, trade service, military, etc. with
at least 25 tours/presentations per year
OPR: Programs Department, CPOLast Updated: 1/12/16
0
10
20
30
40
50
60
70 64
Tours & Presentations per Year
Goal Tours Actual Tours54
Tasks:
Review
Create annual site level plan
Goal 2: Teen Club members are prepared for post-high school education and/or career
Objective 1: Increase teen Club member knowledge about college and career process
Action 2: Support teen post-secondary planning process (how to, when to, what’s required, etc.) by striving
for the following: 100 teens will have a college/career planning portfolio by 2020.
0
10
20
30
40
50
60
70
80
90
100
40
60
80
100 100
30
Nu
mb
er o
f A
pp
lica
tio
ns
Goal Portfolios Actual Portfolios55
Tasks:
Create annual site level
plan
Develop tracking system
Review results in August
each year and refine
plans
OPR: Programs Department, CPOLast Updated: 1/12/16
Goal 2: Teen Club members are prepared for post-high school education and/or career
Objective 2: Increase Teen Club members’ acquisition and mastery of 21st Century skills for
success in college classroom and/or career
Action 1: Create pathways program to provide hands-on opportunity for career exploration and launch at
least 2 sites per year with a goal of 2 partnerships per pathway by 2020
0
2
4
6
8
10
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 1919-2020
2 2
4
6
8
10
5
2
4
6
8
10
Participating Sites Participating Sites Goal
Number of Partners Number of Partners Goal 56
Tasks:
Identify sites
Identify potential partners
Pilot at two sites
Review results and expand
OPR: Programs Department, CPOLast Updated: 1/12/16
Goal 2: Teen Club members are prepared for post-high school education and/or career
Objective 2: Increase Teen Club members’ acquisition and mastery of 21st Century
skills for success in college classroom and/or career
Action 2: Connect teens to summer job opportunities so that 60% of all teens (16+) will self-report that
they had a part time summer job
0%
20%
40%
60%
80%
2014 2015 2016 2017 2018 2019 2020
76%71%
Per
cen
tage
of
Tee
ns
Rep
ort
ing
Goal Part-time Jobs Actual Part-time Jobs57
Tasks:
Create annual site level plan
Implement job preparation
programs (spring)
Survey teens through NYOI
in spring each year
OPR: Programs Department, CPOLast Updated: 1/12/16
58
Goal 1: Club members become leaders in their community, in action and example
Objective 1: Improve the leadership skills of Club members
Action 1: Expand high-quality participation in leadership programs by striving for 90% of Peer Leaders
meeting or exceeding position requirements annually
0%10%20%30%40%50%60%70%80%90%
100%
65%70%
75%80%
85%90%
67%
Percentage of Peer Leaders Meeting or Exceeding Position Requirements
Goal Actual
Tasks:
Identify and train peer leaders
Supervise program completion
Assess reasons for non-completion
Make a plan to improve in the future
OPR: Programs Department, CPOLast Updated: 1/12/16 59
Goal 1: Club members become leaders in their community, in action and example
Objective 2: Increase Club member civic engagement
Action 1: All sites will have a formal leadership youth group that implements a minimum of 3 service
projects/year.
OPR: Programs Department, CPOLast Updated: 1/12/16
Clubs 2015 2016 2017 2018 2019 2020
Boettcher
Cole
Cope
Broncos
Force
Godsman
Jefferson County
Johnson Elem
Johnson
Noel
Owen
Shopneck
Suncor
Vickers
Wilfley
60
Goal 2: Club Members develop a strong character so that they are able to overcome obstacles and persist toward goals
Objective 1: Increase the resiliency and determination (“grit”) of Club members by identifying and implementing a tool to assess social-emotional learning gained through participation in Club programs by March 2015
Task Due Date Status
Identify tool March 2015
Implement pre | post surveys April 2015
Analyze results August 2015
Plan future improvements for data driven decision making
August 2015
OPR: Programs Department, CPOLast Updated: 1/12/16 61
62
Goal 1: Club members have skills, resources and support to take responsibility for their health and well-being
Objective 1: Increase the degree to which the Club environment encourages regular participation in exercise and healthy eating
Action 1: By promoting regular participation in sports and fitness activities ensure that 70% of Club
members are meeting the surgeon general’s recommendations (5 days/week for one hour/day)
OPR: Programs Department, CPOLast Updated: 1/12/16
Tasks:
Staff promote regular physical activity
Youth maintain self-report logs
NYOI survey completed in Spring
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
57%
66%
Goal Actual 63
Goal 1: Club members have skills, resources and support to take responsibility for their health and well-being
Objective 1: Increase the degree to which the Club environment encourages regular participation in exercise and healthy eating
Action 2: Provide expanded opportunities for Club members and families to learn about healthy eating and
cooking by implementing intergenerational healthy eating classes and striving for at least 10 families
attending per site, per year
Tasks:
Develop curriculum
Promote classes
Execute classes
OPR: Programs Department, CPOLast Updated: 1/12/16 64
0
4
8
12
16
20
24
28
11 10 11
810 10 10 9
25
10 10 10 10
Number of Families Attending Classes in 2015
Goal Actual
Goal 2: Club members avoid high risk behaviors
Objective 1: Increase the degree to which the Club environment prepares Club members to make healthy choices and gives them viable alternatives to risky behavior
Action 1: Encourage maximum participation in sexual health education and substance abuse prevention
programs at 100% of sites by 2020, to ensure that BGCMD youth are scoring better than Colorado youth
0%
20%
40%
60%
80%
100%
50%
80%
100% 100% 100% 100%
50%
Percentage of Sites Providing Programming Each Year
Goal Programs Actual Programs
Tasks:
Implement programming at sites
Measure impact with NYOI
survey in Spring each year
(results | next slide)
OPR: Programs Department, CPOLast Updated: 1/12/16 65
Goal 2: Club members avoid high risk behaviors
Objective 1: Increase the degree to which the Club environment prepares Club members to make healthy choices and gives them viable alternatives to risky behavior
CONTINUED –
Action 1: Encourage maximum participation in sexual health education and substance abuse prevention
programs at 100% of sites by 2020, to ensure that BGCMD youth are scoring better than Colorado youth
0%
20%
40%
60%
80%
100%
2014 2015 2016 2017 2018 2019 2020
70%81%
59%67%
Percentage of High School Teens Abstaining from Sexual Intercourse
BGCMD Youth CO Youth
Tasks:
Implement programming at sites
Measure impact
OPR: Programs Department, CPOLast Updated: 1/12/16 66
2015 Colorado comparison is from Healthy Kids Colorado Survey 2013
67