Transitioning to Intelligent Mail ® Barcodes Presentation Date: March 2012 From POSTNET ™ …...

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Transitioning to Intelligent Mail ® Barcodes Presentation Date: March 2012 From POSTNETTo IMb

Transcript of Transitioning to Intelligent Mail ® Barcodes Presentation Date: March 2012 From POSTNET ™ …...

Page 1: Transitioning to Intelligent Mail ® Barcodes Presentation Date: March 2012 From POSTNET ™ … …To IMb ™

Transitioning to Intelligent Mail® Barcodes

Presentation Date: March 2012

From POSTNET™…

…To IMb™

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What is our Goal?

To discuss the foundation of Intelligent Mail Services

To discuss what you need to know to produce the IMb for letters and flats

To provide you with the knowledge and resources to assist your transition to the Intelligent Mail barcode

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Agenda

Important Dates What is Intelligent Mail? Intelligent Mail Barcodes Implementing Intelligent Mail Barcodes Reply Mail Resources

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March 2, 2012 Proposal– POSTNET™ barcode discontinuation– Transition to the IMb™ will be required for automation price eligibility

January 2013 Requirements– Retirement of POSTNET barcode

• IMb required for automation letters and flats• IMb required for QBRM and PRM letters• GS1-128 or IMpb required for Standard Mail parcels to avoid

surcharge

⁻ POSTNET or IMb allowed in address block with exception of eVS

Important Dates

Important Dates

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Agenda

Important Dates What is Intelligent Mail?

- Definition- Classes of Mail- Options & Requirements- Benefits

Intelligent Mail Barcodes Implementing Intelligent Mail Barcodes Reply Mail Resources

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Defined

A technology that will support future generations of postal products, services, and associated features.

A technology platform made possible by the suite of Intelligent Mail barcodes.

What is Intelligent Mail®?

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Classes of Mail

IMb™ services apply to the following classes of mail and processing categories:– First-Class Mail® letters and flats– Standard Mail® letters and flats– Periodicals letters and flats– Bound Printed Matter flats– Reply Mail

What is Intelligent Mail®?

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IMb Service Options – Basic and Full-Service

Basic Full-Service

IM™ barcode on mailpieces Required Required

IM tray barcode on tray & sack labels

Optional Required

IM container barcodes on container placards

Optional Required*

Electronic documentation (eDoc)

Optional Required

Start-the-Clock NA Available

Automated address correction at no additional charge

NA Available

* Only when containerization is required

What is Intelligent Mail®?

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Apply Intelligent Mail barcodes on letter and flat mailpieces

Populate ALL fields in the barcode

– Barcode ID – Service Type ID– Mailer ID– Serial Number– Routing Code

What is Intelligent Mail®?

Barcode ID

Ex: 00

for No OEL

Service Type ID

Ex: 300

for First-Class Mail ®

Mailer ID

Ex: 123456

USPS® assigned

Routing Code

Ex: 6449 Amberview Ct., Memphis, TN 38141834649

Serial Number

Ex: 000000000

Intelligent Mail Basic Option Requirements

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Intelligent Mail barcode Intelligent Mail

tray barcode Intelligent Mail container barcode

SCF SAN FRANCISCO CA940

STD FLTS SCF BC/NBCXYZ CORPORATIONINTERNATIONAL FALLS, MN

(Mailer Area)

Intelligent Mail Full-Service Option Requirements

Unique Intelligent Mail® barcodes on mailpieces, trays, sacks and containers

Electronic mailing Information which identifies mail owner and mail preparer must be submitted using:– Mail.dat®– Postal Wizard– Mail.XML®

What is Intelligent Mail®?

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Benefits of the Basic Option

Ensures compliance with future plans Enables an easier upgrade to Full-Service option Integrates value-added service in one barcode

– Increases available marketing space on mailpieces– Offers OneCode ACS® at less cost than traditional

ACS®

What is Intelligent Mail®?

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Agenda

Important Dates What is Intelligent Mail? Intelligent Mail Barcodes

– Comparison of IMb and POSTNET Barcodes– IMb Specifications– Data Fields in the IMb – Key Barcode Checklist– Barcode Placement

Implementing Intelligent Mail Barcodes Reply Mail Resources

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Comparison of IMb and POSTNET Barcodes

The IM barcode is similar to earlier Postal barcodes.– Shares data fields with POSTNET (=Routing Code) and

PLANET Code (=Tracking Code) barcodes– Similar footprint on the mailpiece, but with MUCH greater

data capacity The IM barcode is a vehicle for enabling services (on LETTERS

and FLATS).– Allows Mail Processing Equipment to automatically route

mailpieces– Allows for tracking of mailpieces through the mailstream

• Data available through the IMb Tracing® program

– Allows mailers to qualify for automation prices

Intelligent Mail Barcodes (IMb™)

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Comparison of IMb and POSTNET Barcodes

The POSTNET barcode routes the mailpiece during postal processing.

The PLANET Code provides tracking information and is used in conjunction with the POSTNET barcode to provide mailers with:– The date, time and location that outgoing IMb Tracing® mail

was inducted at a Postal facility– The date, time, location and sort operation at which a

mailpiece was processed at a Postal facility IMb Tracing allows mailers to uniquely identify and receive mail

processing data for outgoing mailings and incoming reply mailpieces.

The IMb replaces both the POSTNET barcode and the PLANET Code.

Intelligent Mail Barcodes (IMb™)

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Comparison of IMb and POSTNET Barcodes

POSTNET barcode and PLANET Code

– Image-based fonts

– Do not require encoding algorithms• POSTNET Example: 53594 = 53594• Visually determine the information….(74210)

Intelligent Mail barcode requires an encoding algorithm

– Bar-for-bar image

– Can not be determined visually, requires conversion with algorithms

INTELLIGENT MAIL BARCODE EXAMPLE: 0070012345620080000198765432101

DADTATFFAFFTTTAFTAFDADFDDDDDTAFFDAAFFDAFDDFFTADFTFTTFDAAFTFTADTTT

Intelligent Mail Barcodes (IMb™)

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11-digit POSTNET™ 13-digit PLANET Code® Intelligent Mail® Barcode

Number of Bars 62 72 65

Bar Width 0.020 ± 0.005 inch 0.020 ± 0.005 inch 0.020 ± 0.005 inch

Horizontal Pitch 22 ± 2 bars per inch 22 ± 2 bars per inch 22 ± 2 bars per inch

Height of Full Bar 0.125 ± 0.010 inch 0.125 ± 0.010 inch 0.145 ± 0.020 inch

Vertical Barcode Clearance

Min: 0.040 inch Min: 0.040 inch Min: 0.028 inch

Voids Max: 0.005 inch Max: 0.005 inch Max: 0.010 inch

Intelligent Mail Barcodes (IMb™)

Comparison of IMb and POSTNET Barcodes

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For Letters and Flats Height-modulated barcode

Encodes 31 digits of data into 65 bars

Uses 4-State symbology

Full bar, Ascender, Tracker, and Descender

Key Barcode Tolerances Overall length between 2.667 and 3.225 inches

Overall height between 0.125 and 0.165 inch

Vertical clear zone at least 0.028 inch

F A T D

Intelligent Mail Barcodes (IMb™)

IMb Specifications

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0.010• Maximum dot matrix spacing must not exceed 0.010 inch.

• A minimum clear zone of 0.125 inch between the left and right edges of the barcode is required.• A minimum clear zone of 0.028 inch above and below the barcode is required.

Intelligent Mail Barcodes (IMb™)

IMb Specifications

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Data Fields in the IMb

The Intelligent Mail® barcode for mailpieces is a height-modulated barcode that encodes up to 31 digits of mailpiece data into 65 vertical bars using 4-state symbology.

The maximum 31-digit string contains a 20-digit Tracking Code representing the first 4 fields and a maximum 11-digit Routing Code.

The IMb™ is always 65 bars, regardless of ZIP Code® length, and does not require a check-digit or frame bars.

All IMb fields can have numeric values only.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Routing Code ( 0, 5, 9, or 11N )

Routing Code ( 0, 5, 9, or 11N )

Barcode ID (2N)

Service Type ID (3N)

Intelligent Mail Barcode for Letters and Flats: 6-Digit and 9-Digit Mailer IDs

Serial Number (9N)Mailer ID (6N)

Serial Number (6N)Mailer ID (9N)

Service Type ID (3N)

Barcode ID (2N)

Intelligent Mail Barcodes (IMb™)

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Data Fields in the IMb – Select the Barcode ID

A 2-digit field reserved to encode the presort identification printed in human-readable form on the Optional Endorsement Line (OEL)

Should be left as “00” if an OEL is not printed on the mailpiece

For automation flat-size mail, it must be populated with OEL coding corresponding to sortation level.

Use the link below to access the Barcode Identifier list on RIBBS and select the correct OEL code

Mailer ID

Ex: 123456

USPS assigned

Routing Code

Ex: 6449 Amberview Ct., Memphis, TN

38141834649

Serial Number

Ex: 200800001 Mailer assigned

Service Type ID

Ex: 300 for

First-Class Mail®

Barcode IDEx: 50

for Mixed AADC

Intelligent Mail Barcodes (IMb™)

http://ribbs.usps.gov/intelligentmail_mailpieces/documents/tech_guides/BarcodeIdentifier.pdf

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Data Fields in the IMb – Select the STID A 3-digit field used to identify the class of

mail and any additional or special services requested for the piece such as OneCode ACS, IMb Tracing, or no service

Defines the mailpiece as Full-Service, Basic or Non-Automation

Used to determine the disposition of Undeliverable-As-Address (UAA) mail and the form of address correction desired by the mailer

Use link below to access the STID Chart on RIBBS

Barcode ID

Ex: 50

for Mixed AADC

Service Type Identifier (STID)

Ex: 300

for First-Class Mail®

Mailer ID

Ex: 123456

USPS assigned

Routing Code

Ex: 6449 Amberview Ct., Memphis, TN

38141834649

Serial Number

Ex: 200800001 Mailer assigned

Intelligent Mail Barcodes (IMb™)

http://ribbs.usps.gov/intelligentmail_mailpieces/documents/tech_guides/stid.pdf

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Data Fields in the IMb – Select the STID* *Consult Appendix A, page 115, from A Guide to Intelligent Mail

for Letters and Flats and page 28 for STID list.

Class of Mail Address Correction OptionBasic option1 or

Non-auto2

w/o Confirm

Basic option1 or

Non-auto2

w/ Confirm

Full- Service

w/o Confirm1

Full- Service

w/ Confirm1

No Address Corrections 300 310 260 270Manual Corrections * 700 040 036 041Traditional ACS – ASR * 080 140 081 141Traditional ACS – ASR Opt 2 * 080 140 081 141Traditional ACS – CSR * 082 240 083 241Traditional ACS – CSR Opt 2 * 082 240 083 241OneCode ACS – ASR 080 140OneCode ACS – ASR Option 2 080 140OneCode ACS – CSR 082 240OneCode ACS – CSR Option 2 082 240Full-Service ACS – ASR 081 141Full-Service ACS – ASR Opt 2 081 141Full-Service ACS – CSR 083 241Full-Service ACS – CSR Opt 2 083 241

First-Class Mail

Class of Mail Address Correction OptionBasic option1 or

Non-auto2

w/o Confirm

Basic option1 or

Non-auto2

w/ Confirm

Full- Service

w/o Confirm1

Full- Service

w/ Confirm1

No Address Corrections 300 310 260 270Manual Corrections * 700 040 036 041Traditional ACS – ASR * 080 140 081 141Traditional ACS – ASR Opt 2 * 080 140 081 141Traditional ACS – CSR * 082 240 083 241Traditional ACS – CSR Opt 2 * 082 240 083 241OneCode ACS – ASR 080 140OneCode ACS – ASR Option 2 080 140OneCode ACS – CSR 082 240OneCode ACS – CSR Option 2 082 240Full-Service ACS – ASR 081 141Full-Service ACS – ASR Opt 2 081 141Full-Service ACS – CSR 083 241Full-Service ACS – CSR Opt 2 083 241

First-Class Mail

Intelligent Mail Barcodes (IMb™)

https://ribbs.usps.gov/intelligentmail_guides/documents/tech_guides/GuidetoIntelligentMailLettersandFlats.pdf

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Data Fields in the IMb – Select the STID

No services Manual address correction Traditional ACS®

OneCode ACS®

IMb Tracing®

Manual address correction with IMb Tracing Traditional ACS with IMb Tracing OneCode ACS with IMb Tracing

Intelligent Mail Barcodes (IMb™)

Basic Option Services (separate fees & STIDs)

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Data Fields in the IMb – Use the MID

Used to identify the mail owner or mail preparer

A 6-digit or 9-digit field that is assigned by the USPS

Required in the Intelligent Mail Barcode

Routing Code

Ex: 6449 Amberview Ct., Memphis, TN

38141834649

Serial Number

Ex: 200800001 Mailer assigned

Service Type ID

Ex: 300 for

First-Class Mail®

Mailer ID (MID)Ex: 123456

USPS assigned

Barcode ID

Ex: 50

for Mixed AADC

Intelligent Mail Barcodes (IMb™)

https://gateway.usps.com

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MIDs are acquired and managed through the Mailer ID service on the Business Customer Gateway.

The MID is a 6- or 9-digit number assigned by the Postal Service® based primarily on documented historic mail volume. A 6-digit MID may be issued based on annual volume

of 10 million pieces. A single 9-digit MID may be issued regardless of

annual volume. Additional 9-digit MIDs may be issued based on

annual volume in increments of one million pieces. 6-digit Mailer IDs begin with a 0 – 8 9-digit Mailer IDs begin with a 9

Data Fields in the IMb – Use the MID

Intelligent Mail Barcodes (IMb™)

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Data Fields in the IMb – Request a Mailer ID

All postal business customers log on to the new Business Customer Gateway through a single sign on usingGateway usernames and passwords to access all online services.

https://gateway.usps.com

Intelligent Mail Barcodes (IMb™)

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MID Summary page will display all Mailer IDs that are associated to the selected business location.

To request a new Mailer ID select Request a MID.

Data Fields in the IMb – Request a Mailer ID

Intelligent Mail Barcodes (IMb™)

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System will display the number of MIDs that are available for the business location.

Select type of MID, enter the number of MIDs requesting and click Request MIDs.

Data Fields in the IMb – Request a Mailer ID

Intelligent Mail Barcodes (IMb™)

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Select for the system to automatically generate the MID or request a specific MID number to see if available.

Select the program for which you are requesting to use the MID.

Select Request MIDs.

Data Fields in the IMb – Request a Mailer ID

Intelligent Mail Barcodes (IMb™)

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Data Fields in the IMb – Select the Serial Numbers A 6 or 9-digit field defined by the mailer Can be populated with a number that

uniquely identifies each mailpiece becoming a unique Mailpiece IDunique Mailpiece ID

May be populated with a number that is unique to a mailing, becoming a unique unique Mailing IDMailing ID

Not required to be unique when qualifying for Basic automation prices

Serial Number

Ex: 200800001 Mailer assigned

Mailer ID

Ex: 123456

USPS assigned

Routing Code

Ex: 6449 Amberview Ct., Memphis, TN

38141834649

Service Type ID

Ex: 260 for

First-Class Mail®

Barcode ID

Ex: 50

for Mixed AADC

Intelligent Mail Barcodes (IMb™)

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The uniqueness method is left up to the mailer. Can be zeroes or static non-sequential number for Basic Can be zeroes or static non-sequential number for Basic

optionoption Uniqueness can be achieved by serializing the

mailpieces. Embedding Julian Date Embedding Mailing Events Using Recipient Identifier Using Database or Mailing Record ID

IMb must be unique for the Full-Service option for 45 days from the date of induction into the Postal Service.

Uniqueness is determined by the 6- or 9-digit MID and the 6- or 9-digit Serial Number, in conjunctionin conjunction with the class of mail as indicated by the STID.

Data Fields in the IMb – Select the Serial Numbers

Intelligent Mail Barcodes (IMb™)

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Data Fields in the IMb – Select the Routing Code

5-digit, 9-digit, or 11-digit field that identifies the delivery ZIP Code data in the address (same routing information currently used in the POSTNET™ barcode)

Routes the mailpiece during processing When used on automation-price eligible letters

and flats, the routing code must contain an 11-digit delivery point code

11-digit delivery point routing codes are not permitted on Business Reply Mail

Mailer ID

Ex: 123456

USPS assigned

Serial Number

Ex: 200800001 Mailer assigned

Service Type ID

Ex: 300 for

First-Class Mail®

Barcode ID

Ex: 50

for Mixed AADC

Routing CodeEx: 6449 Amberview Ct.,

Memphis, TN 38141834649

Intelligent Mail Barcodes (IMb™)

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Key IM™ Barcode Checklist Barcode ID must be “00” if an OEL is not printed on the piece. Service Type ID is required for processing.

– At a minimum provide Mail Class; do not use “000”! Mailer ID is required for everyone.

– OneCode ACS, IMb Tracing, Basic and Full-Service options (can be yours or your mail preparer’s)

– Do not populate with fictitious number or zeroes. Serial Number

– For the Basic service, the Serial number does not need to be unique and can be the same on all mailpieces.

Routing Code, MUST be a valid ZIP Code. – Derived from CASS-certified software that accurately matches

the delivery address– Must never be padded with zeroes, spaces or nulls; same as

POSTNET

Intelligent Mail Barcodes (IMb™)

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Placement and processing rules are similar to POSTNET barcode Placement on letters:

– Address block or– Barcode clear zone in the lower right

Placement on flats:– On address side and– At least 1/8 inch from any edge of the piece

Only one IMb™ should be placed in the same area May have an IMb™ on the non-automation portion of a machinable mailing

JMCXNM5 38141

Intelligent Mail Barcodes (IMb™)

Placement

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Agenda

Important Dates What is Intelligent Mail? Intelligent Mail Barcodes Implementing Intelligent Mail Barcodes

– What you need– IM Barcode Encoding

Reply Mail Resources

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What you need…

A USPS or vendor-developed barcode encoder and font for the Intelligent Mail Barcode. You will also need:

Implementing the IMb™

Presort Software

Class of Mail and Required Service (none, ACS, IMb Tracing)

Mailer or Mail Preparer – Assigned by USPS

Data Management Plan – Assigned by Mailer

CASS™-MASS™ /DPV®/LACSLink® software

Barcode ID

Service Type

Mailer ID

Routing Code

Serial Number

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Created by downloading and installing the encoder and font– The encoder converts the 20-digit tracking code and routing

code, a maximum of 11-digit into a combined 65-character string representing the ADFT characters.

– A special font is required to convert 65 ADFT character string into the IMb.

Height-modulated barcode and uses 4-state symbology: Full bar, Ascender, Tracker, and Descender

IMb™ example: 0070012345620080000198765432101

DADTATFFAFFTTTAFTAFDADFDDDDDTAFFDAAFFDAFDDFFTADFTFTTFDAAFTFTADTTT

Implementing the IMb™

Intelligent Mail Barcode Encoding

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Available Encoders

YesYesMS Office Version for Windows

YesYesProgrammer Version for Windows

YesYesMac OS X

YesYesHP/UX

YesYesSolaris

YesYesLinux

YesYesAIX

YesYesYesOS/400

YesYesYesVSE/ESA

YesYesYesYesMVS, z/OS, and OS/390

MS ExcelMS AccessPL/1COBOLJava 2COperating System

Language and Applications Supported*

* Support for 64-bit Windows, Linux, and Solaris as well as for Assembler on MVS/VSE

Implementing the IMb™

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Generate the Barcode

There are three steps required to generate the Intelligent Mail® barcode on letters & flats:

1. Form the 31-digit payload

2. Encode the 31-digits

3. Print the barcode on mailpieces

Implementing the IMb™

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Form 31-digit Payload Mailing List

DB

USPS Technical Resource

Guide

Step 1

5070012345620080000138141834649

Form the 31-digit Payload

Gather and assemble data to form the 31-digit Payload

Barcode ID

Ex. 50

for Mixed AADC

Service Type

Ex. 700 for

First-Class Mail

Mailer ID

Ex. 123456

USPS-assigned

Routing Code

Ex. 38141834649

Delivery Point ZIP

Serial Number

Ex: 200800001

Mailer-assigned

Implementing the IMb™

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Apply Encoding Algorithm

Download encoders and user guides from http://RIBBS.USPS.GOV/ONECODESOLUTION

Apply Encoding AlgorithmEncoder

Library

Step 2

Form 31-digit Payload Mailing List

DBUSPS

Technical Resource

Guide

Step 1

0070012345620080000198765432101

DADTATFFAFFTTTAFTAFDADFDDDDDTAFFDAAFFDAFDDFFTADFTFTTFDAAFTFTADTTT

Implementing the IMb™

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Print

Apply Encoding AlgorithmEncoder Library

Step 2

Form 31-digit Payload

Mailing List DBUSPS Technical Resource Guide

Step 1

0070012345620080000198765432101

DADTATFFAFFTTTAFTAFDADFDDDDDTAFFDAAFFDAFDDFFTADFTFTTFDAAFTFTADTTT

Print Intelligent Mail® Barcode

Printer-Specific Fonts

USPS or Vendor Developed Font

Package

Step 3

Implementing the IMb™

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Agenda

Important Dates What is Intelligent Mail? Intelligent Mail Barcodes Implementing Intelligent Mail Barcodes Reply Mail

– Future Requirements – IMb Artwork at No Charge

Resources

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Proposed IMb Requirements for Reply Mail

Business Reply Mail

Qualified Business Reply Mail– Any QBRM letters and cards that mailers distribute will be

required to bear an IMb

– QBRM is only a postcard and letter (up to 2 oz.) product

Permit Reply Mail– Any PRM letters and flats that mailers distribute,

regardless of method, will be required to bear an IMb

Reply Mail

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Online IMb Artwork Offered by USPS

USPS offers online artwork capabilities for PostalOne! users via the Automated Business Reply Mail (ABRM) tool at: https://www.usps.com/business/reply-mail-solutions.htm– The ABRM tool can provide artwork for letter and card-size pieces

of domestic Reply Mail ABRM can be used to produce:

– Courtesy Reply Mail (CRM)– Business Reply Mail (BRM)– Qualified Business Reply Mail (QBRM)

Mailpiece Design Analysts may be able to assist with other artwork requests. Customers in need of Mailpiece Design assistance may contact the MDA Support Center by dialing 855-593-6093 or sending a request via email to [email protected]

Envelope Manager and Dazzle software used by USPS– Available for purchase by contacting manufacturer at Endicia.com

Reply Mail

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Agenda

Important Dates What is Intelligent Mail? Intelligent Mail Barcodes Implementing Intelligent Mail Barcodes Reply Mail Resources

– Validation and Tools– Summary with Online Information

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Resources

Ensure the test plan has pre-established results.– Know the CORRECT results and use available tools to

ensure outcomes match them. Validate input

– Ensure all data elements for barcode content match either yours or your customer’s specifications.

Validate output– Print samples from each piece of equipment that could

be used in actual production.– Provide samples to USPS® MDA / service providers.

Test & Validate

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Letter-Size Mail Dimensional Standard Template – Notice 3-A

This template is used to determine the size, shape, aspect ratio, and thickness requirements for letter processing.

Provided to mailers at no charge

Resources

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Automation Template – Notice 67

Multi-purpose template used to determine the automation compatibility of letter-size mailpieces.

Will evaluate:– Delivery address area– Address & window clearances– Address print characteristics– Address block barcode

clearances– Lower right barcode

placement– Reply Mail guidelines

Provided to mailers at no charge

Resources

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Automation Barcode Gauge – Item 04A

Automation Barcode Gauge Template (Item #04A)

Measures barcode length skew, pitch, clear zones, and bar parameters of the POSTNET™ and Intelligent Mail® barcodes

Latest version produced December 2009, Revision G

Provided to mailers at no charge

Resources

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Optical Comparator – Eyepiece Reticle

Optical Comparator 6X (Eye Gauge) by Gage-Line Technology

Complements Item 04A with ability to measure bar parameters, bar skew, bar pitch, etc.

Mailers can purchase from vendor

Resources

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Basic online decoder tool is available at: http://ribbs.usps.com/OneCodeSolution

Resources

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Step 1 – Talk to Suppliers and Vendors that Generate Barcodes Step 2 – Talk to USPS Representatives About Barcode Requirements

– To find your local Business Mail Entry (BME) Manager, go to:

http://www.usps.com/ncsc/locators/find-bme.html

– For PostalOne! and Intelligent Mail support call the Help Desk at:

1-800-522-9085

– To request assistance from a Mailpiece Design Analyst (MDA) contact the MDA Support Center at 855-593-6093 or send a request via email to

[email protected] Step 3 – Review Guides and Specifications Online at: http://ribbs.usps.gov

- A Resource Map to Intelligent Mail® Documentshttp://ribbs.usps.gov/index.cfm?page=intellmailguides

- A Beginner’s Overview to Intelligent Mail Serviceshttp://ribbs.usps.gov/index.cfm?page=intellmailguides

In Summary…

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Step 4 – To Apply for a Mailer ID using the Business Customer Gateway Go To:

– https://gateway.usps.com Step 5 – To Download Windows and Mainframe Encoder Software and

Fonts Go To:

- https://ribbs.usps.gov/onecodesolution/download.cfm Step 6 – Create a Migration Plan to Your Production Environment Step 7 – To Plan and Construct Your Barcode

- Review the Intelligent Mail Barcode Specification at:

- https://ribbs.usps.gov/intelligentmail_mailpieces/documents/tech_guides/SPUSPS-B-3200E001.pdf

- Review the Steps to Create the Intelligent Mail Barcode at:

- https://ribbs.usps.gov/index.cfm?page=intellmailmailpieces

- Review Barcoding Regulations in the Domestic Mail Manual - http://pe.usps.com/

In Summary…

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Step 8 – Populate the Barcode Fields– To Select the Barcode ID Field Go To: Barcode Identifier Document on

RIBBS Website

- https://ribbs.usps.gov/intelligentmail_mailpieces/documents/tech_guides/BarcodeIdentifier.pdf

– To Select the Service Type ID Go To: A Guide to Intelligent Mail for Letters and Flats, Appendix A, Page 115

- http://ribbs.usps.gov/intelligentmail_guides/documents/tech_guides/GuidetoIntelligentMailLettersandFlats.pdf

– Use Your Mailer ID or Your Mail Preparer’s Mailer ID– Select the Serial Numbers

• Create a Data Management Plan for Full-Service Uniqueness, or Use the Same Number for all the Pieces in the Mailing for Basic Service

– Select the Routing Code (same as the POSTNET)• Use CASS-Certified Software

In Summary…

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Step 9 – Validate Your Barcodes & Submit for Testing to MDA– Use the Online Encoder / Decoder

- http://ribbs.usps.gov/onecodesolution/Default.aspx - Review the List of Resources at:

- https://ribbs.usps.gov/index.cfm?page=intellmailmailpieces For Additional Assistance

– Contact the National Customer Support Center at (877) 640-0724– For PostalOne!® Information: http://usps.com/postalone/– To request assistance from a Mailpiece Design Analyst (MDA)

contact the MDA Support Center at 855-593-6093 or send a request via email to [email protected]

To Review the Latest Proposal & News Go To:- Federal Register Notices

- http://pe.usps.com/FederalRegisterNotices.asp

In Summary…

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The RIBBS Website provides extensive resources on Intelligent Mail®

Resources

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You can view or download the Guides and Specifications from RIBBS

Resources

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Weekly Updates New Features Release Information Tips Archive of Updates To sign up email go to

[email protected] http://pe.usps.gov/dmmAdvisory.asp

DMM Advisory is published weekly and provides current information on Intelligent Mail®

Resources

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Questions?