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TRANSITION AND ENROLMENT CHECKLIST€¦ · Enrolment interview (principal, SWC, year-level...
Transcript of TRANSITION AND ENROLMENT CHECKLIST€¦ · Enrolment interview (principal, SWC, year-level...
TRANSITION AND ENROLMENT
CHECKLIST
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Effective transition and enrolment processes contribute to families and students feeling supported, while ensuring relevant and accurate information is gathered to allow schools to best support students.
The following checklist can be used to guide your school’s preparation.
TRANSITION AND ENROLMENT CHECKLIST
1. Early preparation
Staff have received professional development regarding needs of students of refugee backgrounds.
Staff are aware of DET support (or other) for students of refugee backgrounds and have supports in place where appropriate.
There is an assigned advocate/EAL coordinator with time allowance to oversee transition.
There is a transition policy and related practices that support this comprehensive transition process.
There is a transition buddy program between the two schools (before and after enrolment).
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3. Enrolment interview (principal, SWC, year-level coordinator, EAL coordinator/advocate, MEA)
Interview with parent/carer/advocate using trained interpreters
Time in Australia, education history and experience, passport visa code, other relevant information
Completion of enrolment form
School tour for parent/carer, student
Student given uniform and school equipment
How school will maintain communication/feedback to family, school expectations/family expectations
Staged transition is implemented if appropriate
2. Preparation prior to first day at school (enrolment coordinator)
Communication with transition officer from ELC/S or previous school regarding new enrolments.
Exit reports collected from ELC/S or previous school (request information on learning stage, family and background issues, helpful learning strategies).
Telephone communication with previous school regarding any issues for individual students.
Set enrolment interview date with parents/carers, ask about preferred interpreters, request necessary documents to be brought along – passport, visa, school reports.
Organise appropriate trained interpreters; MEAs if appropriate.
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5. Student orientation day
EAL coordinator/advocate or transition coordinator oversees the following:
Introduction to a buddy
Introduction to school personnel, places, procedures and resources (YLC, SWC, EAL coordinator, pathways coordinator)
Involvement in class activity and school day
Meeting at the end of the day to check in with students
Provision of uniform and equipment if required
4. Teacher preparation to support new students (EAL coordinator/advocate or transition coordinator oversees the following)
Appropriate placement or supports in place for student including EAL provision
A learning support document or system is in place and is provided for classroom teachers, including a statement of current skills, background, learning stage, other relevant information
Differentiated curriculum plan, or personalised learning plan is created with classroom teacher with set learning strategies and goals
Classroom teachers directed to EAL/MEA support (included as part of the differentiated curriculum/learning plan)
Classroom teachers informed of orientation day, and prepare activities to be welcoming and inclusive of new students
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7. Ongoing transition support
EAL coordinator/advocate or transition coordinator oversees the following:
Continued involvement for student in buddy transition program
Regular check-up with teachers, new student and family to monitor progress
Conduct information sessions/welcome activities for new parents/carers and families
6. Enrolment day (first formal day of school)
EAL coordinator/advocate or transition coordinator oversees the following:
Student is welcomed at the start of the day and reunited with buddy
Check that student knows locker, timetable, teachers, people to help, buddy, equipment, teacher advocate
Check in with student at the end of the day
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8. Follow-up interview with parents/carers
EAL coordinator/advocate or transition coordinator oversees the following:
Gather feedback from classroom teachers/EAL coordinator/advocate
Conduct a post-transition meeting with relevant staff to discuss how student is progressing
Meet formally or informally with parents/carers to give feedback (using trained Interpreters as required)
Adapt supports if necessary
Monitor transition process
Include student in next transition buddy program for new students
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