Transit Agency Status FY 2011-12 Current Financial Position: FR=$48,961 surplus as of 8/31/11 SR=...

Transit Agency StatusFY 2011-12

Current Financial Position: FR=$48,961 surplus as of 8/31/11

SR= $30,446 surplus as of 8/31/11

Current Operations= $233,000/month FR $140,000/month SR

Based upon JUL/AUG BUDVAR 11

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Microsoft Office Excel 97-2003 Worksheet


Service Statistics/Trends: Several methods are used-

1) Board packet AUG, 2011,

2)Monthly Stats xls since 03/04, and

3) Executive Directors Report (10/11 YTD & 11/12 YTD)

4) Committee Reviews (Finance, Operations, HR, Compliance, Marketing)

Funding Statistics/Trends: Major Funding by Program5311/ 1513/ Local/ Lottery/ PWD/ MATP

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Adobe Acrobat Document

Microsoft Office Word Document

Microsoft Office Excel Worksheet




Operating Comparison FY10/11 + 4PennDOT Operating Comparison

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Other Information/AssumptionsCapital Status Review- 1. Building Expansion Phase II- Completed

6/30/11 2. Roof Replacement/Refurb.- Completed 6/30/11

3. Facility Enhancement/Furnishings- $11,026 bal. 4. Narrow Band Radio Upgrade- $145,000

12/31/11 5. Shared Ride Replacement Buses- 12/31/11 6. Three High Top Vans- 12/31/11 7. Vehicle Refurbishment- 3/31/12 8. LDP, Feasibility Plan 9. Feasibility Study

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Microsoft Office Word 97 - 2003 Document



Managers Meetings are held twice a month for the purpose of keeping all management level employees informed on a variety of issues. An example of the most recent meeting notes shows how communication is shared.

Managers Meetings have been held the 2nd Thursday and 4th Wednesday of each month since 2002.

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Current Financial Position:Reserves (Per Audit FY2010/2011):

Source Balance

PTAF 0.00

ASG 0.00

BSG 0.00

Section 1513 $708,124

Local 0.00

Other $49,605 Deferred Revenue

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Current Financial Position:

Level of Short-Term Debt/Loans—Identify each line of credit (excludes long-term bond financing)Name of Financial

InstitutionAmount of Available

Credit

Interest Rate

Current Credit in Use

ESSA (East Stroudsburg Savings and Loan)

$300,000 4% None

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Current Financial Position:Accounts Payable – Past due 90 days and

over

Accounts Receivable – Past due 90 days and over

Vendor Amount Past Due Estimated Pay Date

None

Program/Agency

Amount Past Due

Date Requisitione

d

Estimated Pay Date

None

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Current Operations:Staffing Level: 67.5FTE as of September, 2011 IT Consultant (12 hrs/week= $1,600/month contract runs

through 12/31/11 with a one year extension option)

Fuel: Reimer Brothers 2/15/10- 2/14/11 with on year option to 2/13/12+.0390 per gallon Unleaded or Diesel (Macungie Tank-

Wagon $2.0107)Unleaded, 60,000 gallons/yr: $3.1402 as of 7/21/11Diesel, 150,000 gallons/yr: $3.2478 as of 7/22/11

Fares: SR Fare increase 11% May 1, 2011FR waiting to be tied into Farebox Upgrade Project- *Rich

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Contract Provisions: Highlights from the most recent ATU negotiations

Healthcare: Geisinger HRA $

Pension: AIG Valic Three Year Trend:(7%) FY08/09= $121,195(7%) FY09/10= $153,974(5%) FY10/11= $ 87,591* Contract Negotiated

item

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Microsoft Office Word 97 - 2003 Document Microsoft Office

Word 97 - 2003 Document


Microsoft Office Word Document

Other major factors producing cost increases above inflation: Upgrade to geothermal technology- currently uncertain of it’s ROI, electric and heating oil

Cost Savings Initiatives: FR= 1) No Sundays eff. Sep, 2010, 2) Orange Route 6:30pm last drop-off; saving

approximately 2 hrs/day Mon-Fri, 3) Discontinued Sanofi service, 4) Removed Stroud

Mall driver ‘deadhead’ time by interlining Blue/Red route services/ SR= Fare Increase May 1, 2011, 2) coordination with AAA regarding absorption of Senior co-pay increase so no increase was passed on to the senior, 3) Streamlining Loop Service days (ie: reducing 3 days to 2)

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Cost containment Highlights:1) Overtime based on 24 hours/40 hours worked2) 7% Pension contribution reduced to 5%3) Medical Opt-Out reduced from $290/month to

$250/month4) Probationary period extended from 60 working days to

90 working days5) New Hire Wage Progression extended from 36 months

to 44 months/beginning at 75% of rate not 85%6 ) Worker’s Compensation- reduction since departure

from SAFTI & 5% rebate from state due to in-house Safety Program (Monthly Committee/Experienced Modification Rate reduced from 1.88 in 2002 to .663 in 2011)

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Staffing Level/Org ChartProvide a current organization chart with

vacant and new positions. Include a justification for new planned positions. (We are looking to replace* [Experience Works- Rich] a PM Admin. position in Dispatch who may also perform some Scheduling duties while our Scheduler is out on maternity leave in Feb, 2012).

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Microsoft Office Publisher Document

Contract ProvisionsTerm of current union contract 7/1/2010-

6/30/2013Drivers Current 2012-13

Starting wage (Common Pool)

FR= $12.75 SR= $9.69

FR= $13.07 SR= $9.93

Top wage FR= $17 SR= $12.92 FR= $17.43 $13.24

Average wage FR= $17.00 SR= 11.72

FR= $17.43 SR= $11.92

Contract wage increase 2% 2.5%Job Classification Number- Full Time Number-Part Time

Drivers FR= 15 SR=9 FR= 7 SR= 11

Mechanics 7 0

NON Contract Dispatchers

FT= 2 0

NON Contract Scheduler FT=1

NON Contract Admin FT= 15 (1 ED, 1 AED, 1 Ex. Asst, 5 Mgrs, 2 Finance, 2 HR, 1 Mx, 2 SR Cross-Trained

2 Marketing, 2 HR/Training & Driver Observer

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Important Contract ProvisionsUse of part-time employees Expected to work (3) 8 hr days

weekly/ common pool/ must have CDL/ 1.9% bonus quarterly in Shared Ride for drivers who meet this criteria (new this contract year)

*Example: 312 hrs x $11.72= $3,656 x .019 bonus= $70 bonus

Number/percent of “split shift” drivers: 1 (Toby Express)

Overtime : Varied= FR usually 20-40 hrs weekly, SR usually 80-120 depending on driver availability and demand.

Outsourcing (Taxi) MATP and Welfare to Work Programs only FY2010/2011= MATP= $121,000/ WTW= $62,000

Other: Mileage Reimbursements FY2010/2011= MATP= $130,000/ WTW= $8,000

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Healthcare

Describe any proposed changes and the estimated financial impacts.

(We are currently evaluating the HRA for Deductible changes for FY2012/2013)

Union Non-Union

Basic Coverage

Current Geisinger HRA ($2000 co-payment)

Same

FY 2012-13 Pending Renewal

Same

Employee Contributions

Current None None

FY 2012-13 None None

Deductibles (Individual)

Current $250 $250

FY 2012-13 $250 $250

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Pension

Union Non-Union

Employee Contributions

Current None (Employer only 5%)

Same

FY 2012-13 None Same

Minimum Age to Qualify for Retirement

Current 65 Same

FY 2012-13 65 Same

Minimum Number of Years to Qualify for Retirement

Current N/A N/A

FY 2012-13 N/A N/A

Minimum Number of Years to be Vested

Current <2 years= 0%2= 20%3= 40%4= 60%5= 80%6= 100%

Same

FY 2012-13 Same Same17

Pension: Describe any proposed changes and the estimated financial

impacts.*See new ATU contract. Reduced 2%.

Provide a status of the degree to which the pension funding is funded. If not fully funded please provide your strategy to fully fund pension.

Accrued annually/Employer contribution only based on gross wages for qualifying employees only. Contributions by MCTA are made: 1/31, 4/30, 7/31.

MCTA offers a 100% voluntary contribution plan known as a 457. This is offered to all employees who would like to put a little more away for retirement. It affords them the opportunity to have funds taken from their paycheck now, pre-taxed and as allowed by law.

MCTA also offers the guidance of a Retirement specialist quarterly for employees who would like to discuss other, non company sponsored programs.

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Fuel: (Also, see slide #9)Current Cost per Gallon

Contract rate or market rate? Contract based on market plus mark-up; not a flat

rate per gallon. $3.05 diesel/ $3.10 unleaded

Projected Cost per Gallon and Basis for ProjectionContract rate or market rate? Contract rate based on Macungie tank wagon date.Terms of contract (if applicable)

One year contract with 2nd year option. (Feb, 2012)Net 30. (In preparing our last RFP, we reviewed LANTA, Indigo and Lebanon’s contracts for peer Best Practices)

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Fixed Route Fares:

Describe fare policy

Fare TypeDate of

Last Increas

e

Current Amount

Date of Planned Increase

Amount After

Planned Increase

Base FareAug Avg. Fare (Pax Fares/TTL Trips)

1992 $1.25 $1.07

7/1/2012, 13 and 14

$1.50, $1.60 and $1.75 est.

Transfers.25 Pending Pending

Zone FaresFlat rate only

Other multi-ride tickets/passes (Add as appropriate)

Sheltered Workshop, Behavioral Health (Clubhouse)

Prepaid/ billed MHMR riders only.

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Shared Ride Fares:Date of Last Fare Increase: May 1, 2011

Current Average fare $20.74 (August, 2011) Sponsorship arrangements: AAA, Salisbury House/MATP

[AUG, 2011] (Clubhouse)

Planned Changes Date of planned increase 2013 tentative (based on regular

monitoring) Estimated average fare $22.81 (estimate based on 9.9% increase

of the most recent fare increase). Sponsorship arrangements:

Describe Fare Policy

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Other Major Factors Producing Cost Increases Beyond Inflation:

Factors Current Amount

Projected Future Amount

Explanation

Discontinued Sanofi Service/New National Park Service

ReviewRich- NPS Power Point.

Revenue Decrease; reduced driver hours/wages, fuel, maintenance costs

Example: Employee Retention

(Add others or change as appropriate)

Fuel volatility, technology’s uncertainty of what future product(s) would benefit MCTA

LDP Phase II= $30,000

Development Costs have yet to be estimated.

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Cost Savings Initiatives:Initiative Current

CostPlanned Action and

Implementation DateProjecte

d Savings

Geisinger HRA/ $342,000 FY10/11

FY11/12= Budgeted for $320,000; hoping for $270,000 (depends on the $80,000 HRA risk; estimated to use 38%= $49,600 (62%)savings; but budgeted 100%)

Pending

Dues/Subscriptions eliminated

$17,000 (10/11)

$9,000 (11/12) $8,000

Auditor $21,000 (10/11)

$14,000 (11/12) $7,000

Small Tools/Equip $24,000 (10/11)

$18,000 (11/12) $6,000

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Fixed Route Funding (Worksheet for

SR/Other Stats)

FY 2010-

11

FY 2011-

12

FY 2012-

13

FY 2013-

14

FY 2014-

15

Total Operating Expenses

$3,198,926

$3,070,506

$3,177,801

$3,206,543

$3,239,927

Total Operating Revenue

$ 635,360 $ 341,227 $ 399,247 $ 438,743 $ 482,587

Total Operating Deficit $2,563,566

$2,729,279

$2,778,555

$2,767,800

$2,757,339

Subsidies:

Federal $908,394 $1,331,205

$1,389,278

$1,348,640

$1,295,949

State $1,532,243

$1,276,315

$1,261,429

$1,201,616

$1,292,313

Local $115,961 $121,759 $127,847 $ 147,024 $ 169,078

Total Funding $2,556,598

$2,729,279

$2,778,555

$2,697,280

$2,757,340 24

Fixed Route Service Statistics/Trends:

Describe Any Proposed Changes

Describe Any Proposed Changes

Fixed Route FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

Rev. Veh. Miles

515,278 530,659 530,000 530,000 530,000

Rev. Veh. Hours

28,540.4 30,305 30,305 30,305 30,305

Passenger Trips

217,153 227,142 237,591 248,520 259,952

ACT 44 PERF. MEASURES

Pass. Trips/Hour

7.6 7.49 7.83 8.2 8.57

Op. Cost/Hour

$112.08 $101.32 $104.86 $105.81 $106.91

Op. Rev./Hour

$22.26 $11.26 $13.17 $14.48 $15.92

Op. Cost/Trip $14.73 $13.52 $13.38 $12.90 $12.46

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Shared Ride Funding

FY 2010-11

FY 2011-

12

FY 2012-

13

FY 2013-14

FY 2014-

15

Operating Expense $1,353,076

$1,393,461

$1411,703

$1,444,384

$1,477,657

Passenger Revenue 64,034 70,430 73,951 77,649 81,531

Lottery 484,267 544,346 571,563

600,141 630,148

MATP 431,248 495,749 520,536

546,563 573,891

Other (Ad/Inter, AAA, PWD, Waste Mgmt)

362,908 278,936 286,277

296,571 309,899

Balance -10,619 -4,000 40,624 76,540 117,81226

Shared Ride Statistics/Trends

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Shared-Ride FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

Total Veh. Miles

534,020 549,414 576,885 570,000 570,000

Cost per Mile 2.53 2.54 2.45 2.53 2.59

Total Veh. Hours

21,447 24,141 25,348 26,615 27,000

Cost per Hour 63.09 57.72 55.69 54.27 54.73

Total Pass. Trips

60,911 68,250 71,662 75,245 79,008

Cost per Trip 22.21 20.42 19.70 19.20 18.70

Rev. per Trip See attachment

Trips per Hour


Other Information/Assumptions:Fixed-Route: LDP, TDP (2010) attached

Shared Ride: MATP update

Jump Drive: NPS Planning Power Point- Rich, Building Project photos, Featherman Wing Dedication

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Capital Status ReviewFixed-Route/Shared Ride: Decade of Needs for both

FR and SR. There will be added projects- particularly as we move further into the LDP and the Township has the Public Sewer connections complete (wash bay refurbishment).MCTA generally seeks 5311 funding at 80% with the remainder using 1517. See attached pdf for detail of balances currently available (Bonds/1517)for future projects.

We hope to move the work done to this point forward regarding VanPooling- this will take additional coordination to prepare grant requests/prepare a plan. We have had history in this arena since 2004.

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Transit Agency Status FY 2011-12 Current Financial Position: FR=$48,961 surplus as of 8/31/11 SR=...

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