Transform Procurement with SAP® Solutions · 2 / 39 Table of Contents 3 Executive Summary 5 Trends...

Transform Procurement with SAP® Solutions

SAP S/4HANA®

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Table of Contents

3 Executive Summary

5 Trends in Procurement

8 Procurement Solutions from SAP

10 Supplier Collaboration

12 Trading Partner and Risk Management – Supplier Management

14 Trading Partner and Risk Management – Supplier Risk Management

16 Source and Contract

18 Buy and Deliver – Indirect Procurement

21 Buy and Deliver – Guided Buying

23 Buy and Deliver – Spot Buy

24 Buy and Deliver – Direct Procurement

26 Buy and Deliver – External Workforce Management and Services Procurement

28 Invoice and Pay

30 Analytics

31 Central Procurement

33 Solution Extensibility

34 Solution Integration

36 Deployment Options

38 BenefitsandNextSteps

© 2019 SAP SE or an SAP affiliate company. All rights reserved.

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Executive Summary

Today, many SAP customers running solutions such as the SAP® Supplier Relationship Management application want to understand which solution set SAP recommends to address their new challenges. SAP embraces digital transformation with SAP S/4HANA® as the digital core and supplier collaboration, guided buying, and collaborative sourcing enabled by SAP Ariba® solutions. This paper targets our enterprise customers and provides an overview of how they can transform their procurement functions to stay relevant and focus on value for their businesses.


When transforming procurement in your organi-zation, you’ll need to identify your personal path for moving from where you are currently to your target state. There are three key considerations:

• Value realization – The key objective of procure-ment transformation is to evolve the role of procurement and increase the value the func-tion adds to your organization. Every step in the transformation process needs to be supported by a clear business case. You can realize value only if the new systems and processes are consistently deployed and used by every single user in your organization.

• End-to-end processes – When transforming procurement, you should focus on end-to-end processes as opposed to individual solution components. You can maximize value by enabling industry-specific, integrated processes that span different software components.

• Choice – Every customer situation and objective is different, and so are your IT strategy, your existing infrastructure, and your transformation timeline. This is why SAP built a procurement strategy that works for customers of all sizes and industries. You have three main deployment options, depending on your current situation.

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SAPS/4HANA®*,SAPAriba® solutions,andAribaNetwork

SAPS/4HANA*and AribaNetwork

SAP Ariba solutions and AribaNetwork

• You are driving a digital IT transformation agenda (including procurement transformation).

• Procurement will be tightly connected to the back end in a single end-to-end system.

• Our recommendation: Manage procurement processes with SAP Ariba solutions and integrate to SAP S/4HANA for core processes – whether single or multiple back-end systems based on your business needs.

• You are focused on transforming ITwithanERPsuiteand expect essential procurement process support as part of the core foundation.

• Your main focus is digital IT transformation.

• You typically have less than US$1 billion in revenue.

• Your primary business case is procurement transformation.

• Strategic sourcing and supplier management are critical to your business goal. Your operational procurement scope is indirect; maintenance, repair, and over-haul; and services spend.

• IT has no immediate plan to go to SAP S/4HANA. Your system landscape may be heteroge-neous and have multiple ERP instances across the globe.

*Your IT strategy will drive our recommendation for either SAP S/4HANA or SAP S/4HANA Cloud.


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Trends in Procurement

• Providingmorevaluetothebusinesswhilereducingrisksandexposuresforthebusiness – Engaging with business stakeholders on topics such as evolving from selling products to delivering solutions and services

• Becoming a strategic advisor – Monitoring market innovations and connecting innovative new suppliers with engineering to leverage the latest technologies

For more than 40 years, SAP has been working closely with CPOs and CFOs. This way, we deliver best-practice processes and software solutions that allow procurement and finance to continu-ously improve their value contribution to the company and help drive bottom-line impact.

Today, the following applications are widely deployed and support the procurement functions of our customers:

• Materials management component of SAP ERP • SAP Supplier Relationship Management (SAP SRM)

• SAP Contract Lifecycle Management (SAP CLM) • SAP Supplier Lifecycle Management • SAP Sourcing • SAP S/4HANA Sourcing and Procurement • Cloud-based SAP Ariba solutions such as:

– SAP Ariba Buying – SAP Ariba Invoice Management – SAP Ariba Sourcing – SAP Ariba Contracts – SAP Ariba Supplier Risk – SAP Ariba Spend Analysis – SAP Ariba Payables – SAP Ariba Supply Chain Collaboration for Buyers – Ariba Network

The procurement function goes through constant change as chief procurement officers (CPOs) continue to deliver bottom-line savings – while increasingly focusing on value creation for the company. CPOs need to work with their teams to respond to the following key trends that disrupt the way they currently run the procurement function: • Marketplace buying experience – As in their private shopping, employees expect choice, value, and features for making comparisons, as well as compliant access to goods without sourcing.

• Millennial experience – Superior consumer-grade user experiences and easy data access across all devices are mandatory for both pro-fessional and casual users. No learning should be required.

• Datathatfuelstransformation – Emerging technologies such as machine learning and artificial intelligence bring a new level of innova-tion and automation into the source-to-settle process.

• Next-generationinteractionmodels – Natural language processing, gestural user interfaces, bots, and sensor-driven automated ordering are all new to the scene.

• Growingpaceofbusiness,rapideconomicchanges,andincreasedregulatoryrequire-ments – Supplier risk management must become a part of the procurement process to avoid damage to business or reputation.

• Purpose – Consumers premier companies that “do good.” Procurement needs to support and drive corporate values through environmental sustainability in the supply chain and ethical sourcing.

KEY VALUE DRIVERSMost of the CPOs we speak with have already achieved a high degree of spend under manage-ment. Today, they are focusing on two main areas:


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CAPTURINGPROCUREMENTVALUEThe business cases that procurement builds around IT projects are usually centered on the same key value drivers that have been used over the past 10 to 15 years. These are the same ones that drove many companies to choose SAP as

their strategic partner to deliver procurement solutions, such as those listed above. What has changed, however, are the practices that CPOs are implementing to capture value, as shown in this table.

Value Driver Value Capture – Today ValueCapture–IntheFuture

Costs of the procurement function

Ownership of operative, tacti-cal, and strategic tasks by procurement to drive savings

• Operational tasks automated to run electronically

• Fewer, more-experienced employees in procurement who are focused on value creation and strategic activities

Spend under management Rollout of catalogs to address indirect spend

• Employees and functional buyers supported through a guided buying experience

• Buying experience that addresses multiple spend channels such as collaborative requisi-tion, catalog buy, long-tail spend, and invoice against contract

Maverick spend Mandated use of system, high-category coverage with prenegotiated catalogs, and free-text POs

• Marketplace capabilities that take sourcing and procurement team involvement out of the equation for select categories while offer-ing low prices through economies of scale in the network

Percentage of electronic invoices

Supplier portals for purchase orders and invoices

• Business networks enabling collaboration with an ecosystem of trading partners

• Fully automated, end-to-end processesDiscount capture rate Scanning solutions followed by

electronic approval workflows • Touchless e-invoicing that provides immediate visibility

• Increase in payment terms with supply chain financing or dynamic discounting

Number of invoices per accounts payable employee or FTE

Processing of all invoices • Perfect purchase order • Electronic processing of invoices, which occurs after rules-engine validation


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Procurement is becoming more actively involved in the core business of the company and working more closely with plant managers, heads of supply chain, and other business stakeholders. And leading CPOs will soon look at measuring

their impact with a new set of KPIs. CPOs should choose or complement their existing procure-ment platforms based on a product’s ability to support them in achieving these new KPIs.

Value Driver Value Capture – Today ValueCapture–IntheFuture

Cost of managing vendor master

Administration through workflow-based processes and controls

• Enabling supplier self-service updates of their information on Ariba Network

• Actively managing supplier lifecycles enterprise-wide across categories, regions, and business units

New-product lead time Minor or no supplier innovation triggered by procurement

• Fostering adoption of supplier-driven innovations

• Competitively negotiating component prices during engineering

Supply chain resilience Holding inventory and issues resolution through interaction by phone or e-mail

• Choreographing supplier collaboration electronically to optimize planning, manu-facturing execution, and inventory levels

• Proactively managing supplier risk

Asset uptime Manual ordering • Sensor-driven ordering of spare parts as part of predictive asset-management scenarios

• Specifying and buying Internet of Things–ready assets

• 3D printing of replacement components


The integration of SAP S/4HANA with SAP Ariba and SAP Fieldglass® solutions enables a tangible step up in performance, speed, agility, visibility, and control.

With SAP S/4HANA as the digital core, you can manage massive amounts of data in order to run live, with access to real-time digital visibility into all corners of your operations. SAP S/4HANA covers operational procurement processes, including purchase requisitioning and order processing, invoice processing, order confirmation, and operational contract management, supported by real-time embedded analytics across all spend categories.

Digitally transforming procurement processes requires fast innovations in areas such as user experience, supplier collaboration, and the adoption of intelligence technologies such as machine learn-ing and process automation. This type of digital transformation is enabled by using SAP S/4HANA together with SAP Ariba and SAP Fieldglass solutions in the cloud.

SAP Ariba solutions extend the core operational processes providing full source-to-settle function-ality. This includes guided buying, collaborative sourcing and contracting, supplier management, and networked-based, end-to-end supplier collab-oration to deliver a new, guided, and simplified user experience and collaboration with suppliers over Ariba Network. SAP Fieldglass solutions sup-port contingent labor procurement and external workforce programs.

Combining SAP S/4HANA with SAP Ariba and SAP Fieldglass solutions provides access and out-reach to partners and suppliers outside the four walls of your organization. You and your suppliers can collaborate on changed order priorities, track

shipments, provide service entries, and share delivery schedules, forecasts, and inventory across the extended supply chain. These capabili-ties enable real-time collaboration that reduces supplier and supply chain risks. With SAP S/4HANA, SAP Ariba solutions, and SAP Fieldglass solutions, SAP offers the most complete solution (see Figure1) to manage the entire source-to-settle process: • Ithasbreadth.It can manage each step of this process – from sourcing, through procurement, to payments.

• Ithasdepth. It can manage diverse spending and expense types – direct; indirect; services; maintenance, repair, and overhaul; capital projects; and contingent labor.

• Ithasreach.It connects and allows collabora-tion between your business and a broad network of partners and trusted suppliers.

• Ithasintelligence. It makes you aware of potential business-critical situations, recommends how to solve these situations, offers predictive analytics, and automates business processes.

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Procurement Solutions from SAP

CLOUD EXTENSION POLICYSAP customers have the flexibility and choice to adapt to their evolving business needs by changing their existing on-premise SAP solution infrastructures. Customers that have licensed the SAP ERP, SAP SRM, SAP CLM, SAP Supplier Lifecycle Management, or SAP Sourcing application can work with their SAP account executives to leverage our cloud extension policy. They can decide to reallocate elements of their installed on-premise solutions to SAP Ariba, SAP S/4HANA Cloud, or SAP Fieldglass solu-tions, replacing the affected on-premise licenses and maintenance agreements with public cloud subscriptions.


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Trading Partner and Risk Management Analytics and Intelligence Trading Partner Collaboration

also want to know how this relates to their current SAP software implementations. Over the next pages, we will guide you through our recommen-dations along the source-to-pay process.

Customers are asking SAP for recommendations on how to best take advantage of the continuous stream of innovations delivered with SAP S/4HANA, SAP Ariba, and SAP Fieldglass solutions. They

Figure1:IntelligentEnterpriseSuite–Source-to-PayProcess

Define and create the category strategy

Identify and source material and service

Negotiate and manage contracts withtrading

Plan and forecast demand for goods,services,andresources

Initiate a request for purchasing goods and

services

Execute orders for goods and services

Deliver and receive goods and services

Create and manage the invoices and

credit memos

Apply early-payment

options

Pay trading partners for goods delivered and

services rendered

Vet and manage trading partner relationships

Minimize risks associated with trading partners

Leverage analytics and AI/MLto improve

source-to-pay process execution

Source-to-pay visibility and

collaboration among trading partners

Businessrules,application,and

networkintegration

Source and Contract

Buy and Deliver Invoice and Pay

PlanandForecast


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Supplier Collaboration

All processes across sourcing, direct and indirect procure-ment, and payments are natively connected to Ariba Network in the following way:

• Most processes require supplier collaboration and must match the process of the supplier: sourcing needs to match with the supplier’s sales process, buying with the supplier’s dispatch process, and paying with the supplier’s receivables process.

• The network is key to automating business processes. It goes beyond transmitting documents to understanding context, checking compliance, and returning to sender when agreed-upon business rules are not met.

• The benefits of automated collaboration can only be achieved with a high level of adoption. This, in turn, requires a user experience that people gravitate to and a service to intuitively and quickly onboard all suppliers at scale.

RECOMMENDATION

Customers should replace supplier self-services in SAP SRM as well as slow and costly paper-based processes by automating operational procurement with supplier collaboration over Ariba Network.

Customers should use new supply chain collaboration features that extend Ariba Network beyond pure purchase order and invoice collaboration to supply chain processes such as forecast and commit, consignment, scheduling agreements, returns, contract manufacturing with component shipments and consumptions, as well as inventory and quality.


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END-TO-ENDUSECASES

ForecastCollaborationThe demand plan is provided to the supplier for forecasting and committing, which results

CorePurchasingandInvoiceCollaborationCore purchasing processes in SAP S/4HANA such as purchase orders, goods receipts, and invoices can be extended with supplier collaboration through Ariba Network.

SupplyChainOrderCollaborationThe material requirements planning (MRP) run triggers a purchase order, and the supplier continuously provides updates on delivery progress until goods and invoice receipt.

Standard integration delivered by SAP between SAP S/4HANA and Ariba Network


SAP S/4HANA

SAP S/4HANA

SAP Integrated Business Planning solution,

SAP S/4HANA

Ariba Network

SAP S/4HANA

SAP Ariba Supply Chain Collaboration

for Buyers

SAP S/4HANA


for Buyers


for Buyers

Ariba Network

SAP S/4HANA

SAP Integrated Business Planning,

SAP S/4HANA

SAP S/4HANA

Purchase order

MRP

Demand plan

Confirmation and ship notice

Purchase order or scheduling release

Forecast

Goods receipt

Supplier collaboration

Commit

Invoicing and discounting

Invoice receipt

Constrained plan

Invoice receipt

VALUE CAPTURE • Savings from reduced FTE and communication costs by automating the catalog management, purchasing, receiving, and routing of invoices for approval and payment

• Savings from touchless invoicing (automating the invoice and reconciliation process and preventing submission of invoices with errors) leading to clean invoices received in SAP ERP or SAP S/4HANA

• Increase in on-time payments and ability to capture early-payment discounts • Improved visibility and collaboration with suppliers, reducing the need to expedite shipments and decreasing the necessary inventory safety stock

• Reduced cycle times for order, forecast, inventory, and quality collaboration scenarios with suppliers

Standard integration delivered by SAP between SAP S/4HANA, the SAP Integrated Business Planning solution, and Ariba Network


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Trading Partner and Risk Management – Supplier ManagementAll processes across sourcing and procurement require collaboration with business partners, and successful companies manage these relationships very closely.

• A cleanandup-to-datevendormaster is key to flawless process execution as well as identifying savings potential through analytics.

• Working with suppliers across their supplier lifecycles enables you to stay close to your most-critical business partners and draw on their innovations. The supplier life-cycle process covers scalable supplier onboarding and supplier qualification and segmentation, and it enables suppliers to keep their data up to date.

• You can makeprocurementmoreriskaware by proactively understanding supplier risk and taking corrective actions. As a buying organization, you can monitor your critical sup-pliers on potential financing issues and include them in a supply chain finance program to safeguard their liquidity.

As a service for customers using Ariba Network, SAP is handling the full supplier onboarding process on their behalf.

RECOMMENDATION

Customers – including customers who run SAP Supplier Lifecycle Management and SAP Sourcing applications – should use the SAP Ariba Supplier Lifecycle and Perfor-mance solution to support sell-side tasks such as registration, onboarding, and qualification of suppliers. The solution can be extended with the SAP Ariba Supplier Risk solution to drive risk-aware procurement.

In case operational procurement is done in SAP S/4HANA, this system keeps the vendor master for operational processes and is the source of internal supplier evaluations (based on quality incidents or delivery performance, for instance).

Customers with multiple back-end SAP systems should use the SAP Master Data Governance application as well.


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END-TO-ENDUSECASES

SupplierOnboardingandQualificationThe supplier self-registers on Ariba Network and provides input for qualification. The vendor master in SAP S/4HANA is then updated to facilitate core process execution.

Operational Supplier Performance ManagementSupplier performance is evaluated based on product quality and delivery performance.

Standard integration delivered by SAP between SAP S/4HANA and SAP Ariba solutions, including SAP Master Data Governance, Supplier, in case of multiple back-end systems


VALUE CAPTURE • Reduced supplier management maintenance costs • Increased continuity of supply through proactively acting on risk insights • Optimized supplier performance by combining qualitative supplier qualifications with data on quality and delivery performance

• Increased shareholder value through brand protection and adherence to standards in social responsibility

Ariba Network, SAP Ariba Supplier

Lifecycle and Performance

SAP Ariba Supplier Lifecycle and Performance


SAP S/4HANA SAP Ariba Supplier Lifecycle and Performance

Onboarding Qualification and approval

Information management Supplier master Supplier

self-service

SAP S/4HANA SAP S/4HANA SAP S/4HANA

Categories and segmentation

Supplier evaluation

Supplier performance management


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Trading Partner and Risk Management – Supplier Risk Management

Supplier risk processes are also tightly integrated across sourcing and procurement and require collaboration with business partners. • Makesmarter,saferdecisionsbeforeyoupurchase by making risk due diligence a natural partoftheprocurementprocess. And when your buyers are well informed, they’ll make decisions that prevent supply chain disruptions. That helps you avoid damage to your revenue or reputation.

• Segment suppliers based on your risk exposure. With a complete view of each supplier, you can make more-timely, contextual, and accurate business decisions – and improve collaboration with your trading partners.

• Make your sourcing and procurement team risk aware by proactively understanding supplier risk and taking corrective actions.

As a buying organization, you can monitor your critical suppliers on potential financial issues and include them in a supply chain finance program to safeguard their liquidity. You can also monitor risk related to operational, regulatory, legal, environmental, and social risk categories and manage those risks through supplier-engagement risk- and issue-management mitigation activities.

RECOMMENDATION

Customers should use the SAP Ariba Supplier Risk solution to assess their supply base and perform risk due diligence on targeted suppliers.

Fully understand the risks in your supply base with data provided with integration to SAP S/4HANA, the SAP Ariba Supplier Lifecycle and Performance solution, SAP Ariba Procurement solutions, and Ariba Network.

Conduct intelligent risk-control assessments based on suppliers’ inherent risk and then collaborate with them to address residual risk factors. Drive collaborative risk disposition and remediation to minimize risk impacts to your business by executing issue management and related action plans.

Rely on proactive risk monitoring and alerts plus ongoing compliance checks to proactively monitor regulatory and legal, financial, environ-mental, social, and operational risks.


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END-TO-ENDUSECASES

Supplier Risk ManagementSupplier risk is proactively monitored through risk-exposure scoring using internal and external data. You can conduct intelligent risk-control assessments and due diligence on targeted suppliers and automatically calculate inherent risk. And you can manage and mitigate supplier risk by using issue management, calculating residual risk, and informing your sourcing and procurement team of any risks remaining. You can manage ongoing supplier performance in SAP S/4HANA.

VALUE CAPTURE • Increase continuity of supply through proactively acting on risk insights • Make risk due diligence a natural part of the procurement process, as your sourcing and procurement professionals become risk aware

• Make more-timely, contextual, and accurate business decisions based on supplier risk exposure • Increase shareholder value through brand protection and adherence to standards in social responsibility

SAP Ariba Supplier Risk



SAP S/4HANA

Supplier risk assessment

Supplier risk monitoring

Supplier risk mitigation

Supplier performance


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Source and Contract

One of the key objectives of a purchasing organi-zation is to reduce risk and cost through increased savings opportunities, sourcing efficiency, and contract and supplier compliance. • Gettingthebestprices is the biggest lever and the way to get measurable value early on in your deployment journey to SAP S/4HANA. Procure-ment has the authority to bundle indirect spend across suppliers. In direct procurement, getting better prices with higher volumes is done in partnership with your engineering team. A good example of this is the platform strategy in the automotive industry, where synergies are created by using the same component in many different models and by adapting specifications during live auctions.

• Managing risk is critical, and only a collabora-tive sourcing tool enables you to engage with the suppliers that adhere to the strictest standards of quality, delivery, and integrity.

• Managingspecifications makes sure that you know exactly what you’re buying. For indirect spend, this is asking stakeholders or analyzing previous spending projects. For direct spend, it is integrating with engineering and planning systems.

RECOMMENDATION

Customers should adopt the SAP Ariba Collaborative Sourcing bundle and replace current sourcing solutions that are part of the SAP SRM or SAP Sourcing application. This bundle includes SAP Ariba Contracts for customers who want to collaboratively create purchasing contracts with suppliers and digitalize paper-based contracts.

Customers in manufacturing and consumer industries should use the new, innovative capabilities for direct material sourcing in SAP Ariba solutions.

SAP S/4HANA enables users to send basic price requests to suppliers, and it covers oper-ational contract management. Additionally, SAP S/4HANA now contains legal content management for addressing the needs of central legal departments. It is a central layer for linking legal content to objects across all lines of business. This solution can be used for generic legal content. For purchasing-related contracts, however, we recommend you use SAP Ariba Contracts.


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END-TO-ENDUSECASES

Strategic Sourcing for Indirect GoodsThe category manager starts the tendering process to optimize conditions and pushes the final contract into SAP S/4HANA. Customers who choose to extend procurement into the cloud with SAP Ariba Buying can also realize unified and smooth operational contract compliance management.

Operational SourcingThe employee buys from an existing supplier and sends an inquiry for current pricing through Ariba Network or SAP Ariba Sourcing for more complex sourcing events.

Direct Materials SourcingProcurement receives a bill of materials from engineering and selects suppliers for unsourced components.

Standard integration delivered by SAP between SAP S/4HANA and SAP Ariba solutions



VALUE CAPTURE • Reduced sourcing cycle times • Increased spend under management with fewer nonsourced and free-text purchase orders • More favorable pricing through increasing competitiveness of sourcing events, allowing more bids and identifying potential new suppliers and price reductions

• Reduced time to market for new products through better supplier collaboration • Lower cost of goods sold through more competitive negotiation of component prices

SAP S/4HANA

SAP S/4HANA

Ariba Network

SAP Ariba Sourcing

SAP S/4HANA

SAP Ariba Sourcing

SAP S/4HANA

SAP S/4HANA

Unsourced requisitions

Unsourced requisitions

Quote automation

Sourcing

Award

Award

Purchase order or contract

Purchase order or contract

SAP Ariba Sourcing SAP Ariba Sourcing SAP Ariba Contracts SAP S/4HANA SAP S/4HANA

Project or category management Sourcing Contract Operational

contractContract

monitoring

SAP S/4HANA SAP Ariba Sourcing SAP Ariba Sourcing SAP Ariba Contracts SAP S/4HANA

Engineering Sourcing Quoting Contract Operational contract


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Buy and Deliver – Indirect Procurement

Indirect demand can potentially come from any person in the company. Users should be guided through the process, spend as little time as possi-ble with procurement, and be empowered to use their mobile devices. With the Internet of Things (IoT) being deployed in more and more organiza-tions, demand also comes from all sorts of sensors. Demand from sensors is hard to predict and may come from various scenarios. A shop-floor worker might zap a bar code on the bottom of the bin as she takes the last box of disposable safety gloves. Or a temperature-warning sensor might go off on a piece of equipment, requiring parts to be auto-replenished and an engineer to be dispatched.

Successful indirect procurement requires the following: • Highadoption, which can be achieved only by making sure the solution is available to all employees, and all suppliers are present and correct in the system

• Compliance, which is achieved when users are guided simply and painlessly to preferred suppliers and are motivated to follow company policies – which should be easier than sending e-mails

• Intuitive use, even for untrained employees to use the system at any time, from anywhere, and from any device to get the job done

RECOMMENDATION

Companies with procurement savings targets or relatively high spend (over approximately $100 million) should use the guided buying capability for SAP Ariba solutions with pur-chase order management in SAP S/4HANA or in SAP Ariba Buying:

• Run the guided buying capability for SAP Ariba solutions integrated to purchase order management in SAP S/4HANA when driving a holistic digital transformation agenda across all spend categories and when using SAP S/4HANA for central procurement

• Run purchase order management in SAP Ariba Buying integrated to back-end invoicing processes when driving a line-of-business transformation using back-end SAP or non-SAP software systems, specifically for nonmanufacturing industries

For companies with relatively low indirect spend (below $100 million), where essential indirect procurement capabilities are sufficient, customers should move indirect procure-ment to SAP S/4HANA, complemented by Ariba Network and the SAP Ariba Catalog solution (for catalog buying).


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Standard integration delivered by SAP between SAP S/4HANA and SAP Ariba solutionsCompanies with higher spend (above $100 million) or procurement saving targets should use the guided buying capability for SAP Ariba solutions. There are two options to leverage guided buying.

Guidedbuying(withpurchaseordermanagementinSAPAribaBuying)–Casual users and functional buyers are guided through the buying process and company policies (for instance, a facility employee com-missioning a new office setup). If an item is unavailable in the catalog, a simple “three bids and a buy” process is started. The purchase order processing is done in the SAP Ariba solution.

END-TO-ENDUSECASES

Catalog BuyingCompanies with low indirect spend (below $100 million) and simple, indirect procurement processes can extend core purchasing in SAP S/4HANA with SAP Ariba Catalog functionality. The employee uses a catalog to create a shopping cart and sends the purchase order out.

SAP S/4HANA SAP Ariba Catalog SAP S/4HANA Ariba Network SAP S/4HANA

Requisitioning Managed catalog Purchase order or reservation


Goods receipt, invoice receipt

InternetofThings–TriggeredBuyingSensors trigger the automatic replenishment of components.

Project-based integration between SAP S/4HANA and SAP Ariba solutions (SAP Cloud Platform Internet of Things service)

SAP Cloud Platform SAP Ariba Buying Ariba Network SAP S/4HANA

IoT sensor or asset metrics

Replenishment order


Core processing

SAP Ariba Buying SAP Ariba Buying SAP S/4HANA Ariba Network SAP S/4HANA

Guided buying Catalog or simple quote request

Purchase order or reservation




SAP Ariba Buying SAP Ariba Buying SAP S/4HANA Ariba Network SAP S/4HANA

Guided buying Catalog or simple quote request

Purchase order or reservation



Guidedbuying(withpurchaseordermanagementinSAPS/4HANA)–Casual users and functional buyers are guided through the buying process and company policies (for instance, a facilities employee commissioning a new office setup). If an item is unavailable in the catalog, a simple “three bids and a buy” process is started. The purchase order and receiving is done in SAP S/4HANA.



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VALUE CAPTURE • Move from medium-touch to no-touch buying by pushing the buying process to the casual user and improving procurement employee efficiency

• Increase spend compliance to contracts, preferred vendor lists, procurement policies, and preferred pricing

• Realize negotiated sourcing savings by reducing maverick spend • Secure spot savings for tail spend through three bids and a buy and connectivity to marketplaces • Reduce total cost of ownership by avoiding use of a separate catalog management tool; eliminate

loading of supplier catalogs


With a procurement system in place, it is key to capture the value laid out in the business case. Specifically, in indirect procurement, the key levers for realizing value are:

• Guiding the end user to preferred suppliers, items, and processes for a reduced number of low-risk, low-spend transactions that procurement needs to touch

• Maximizing the amount of spend that is compli-ant with procurement policies and preferred pricing

• Maximizing spend managed through a compet-itive bidding process

• Executing processes efficiently and spotting savings for tail spend

All of this is addressed by “guided buying,” a simple, smart, and elegant experience for end users and functional buyers to increase user engagement across all spend. Smart guidance and predictive search functionality help people inside and outside the procurement area find the items and suppliers they need, with rules and policies provided within the context of the buying process. Scalable to meet the needs of functional departments, guided buying enables distributed, compliant procurement for all users. For instance, facility managers who commission a new workspace setup and run a quick vendor selection are now guided and supported by a buying system. This is a great improvement over complying with procurement processes by capturing a purchase order that is the result of e-mail-based negotiations.

Key capabilities include: • Clean, user-friendly layout • One place for all goods, services, and travel • Buying-channel strategy through configurable landing pages and tiles

• Proactive corporate policies, compliance, and approval

• Easy and powerful search that can connect to external buying systems

• In-context, company-specific community for FAQs and category expertise

• Support for ad hoc requests • Support for three bids and a buy – self-service quote request based on policies and thresholds

• Support for intuitive receiving and non-PO invoice entries

Guided buying is available as part of SAP Ariba Buying and runs in combination with SAP S/4HANA (see indirect use cases).

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Buy and Deliver – Guided Buying


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Many chief procurement officers face a similar problem: a growing “long-tail” list of one-time, ad hoc suppliers required to support tactical buying needs. Most of these types of buys are simply too expensive to manage with traditional processes – sourcing, contracts, and catalogs. Companies are increasingly using online market-places to address this need. However, this is introducing a whole new set of challenges that sourcing and procurement professionals must address – establishing policies; ensuring they are getting the best price, quality, selection, and delivery; and perhaps most important, inte-grating into procurement and ERP from order, to invoice, to payment, and finally, to reconciliation.

SAP has partnered with leading marketplace providers and key suppliers on Ariba Network to create the Spot Buy capability. It provides regionally curated high-quality supply for easy purchasing of nonsourced goods from procure-ment solutions that are based on SAP S/4HANA, SAP ERP, SAP SRM, and SAP Ariba solutions.

How is this a superior approach to traditional punch-out catalogs?

• More control and compliance – Procurement departments have the ability to prefilter mar-ketplace supply and content to make sure Spot Buy adheres to company buying policies, avoiding the potential reputational risk that could result from use of controversial suppliers.

• Better integration – Any purchase requisition goes through a budget check in the back-end system, and the order is released only if there are enough funds available – paid directly through the company and not paid via an employee credit card to be reimbursed later. Using a single vendor for all purchases in Spot Buy eliminates long-tail, one-off vendors.

• Ease of use – A single search across contracted and marketplace content results in a much better experience for users.

Many sourcing and procurement teams use Spot Buy to address their ad hoc buying requirements. But they also increasingly use the solution to aug-ment, and in some cases even replace, sourced catalogs where the marketplace prices are as good or better than the traditionally sourced content.

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Buy and Deliver – Spot Buy

RECOMMENDATION

SAP ERP and SAP SRM customers should use the SAP Ariba Spot Buy Catalog solution as a short-term value addition to their existing platforms as they reassess their digital transformation strategies.

For customers running SAP S/4HANA and SAP Ariba solutions, Spot Buy should be part of the solution blueprint from the beginning – to start buying from day one.


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Buy and Deliver – Direct Procurement

Direct procurement is primarily plan driven, and needs in direct procurement are fundamentally different from indirect. Demand comes from plan-ning runs (MRP), and processes vary by industry and production environments (make to stock, make to order, and engineer to order).

Direct procurement typically deals with valuable and critical parts, frequent changes, third-party logistics partner involvement, multitier supply chains, the high impact of disruptions, and associ-ated risks. Therefore, a high degree of automation, speed, and visibility, as well as tighter collaboration with supply chain partners, is needed: • Automation is enabled through digital connectivity and integration from planners’ back-end soft-ware systems straight to the digital systems of all supply chain partners.

• Speed is critical to ensure reliable service. Any changes in demand or supply need to be com-municated in real time along the supply chain – for fast response.

• Visibility into forecasts, orders, commitments, shipments, inventories, and quality information is key for smooth execution.

• Collaboration based on end-to-end process orchestration leads to effective and efficient supply chain management.

The procurement function takes a more promi-nent role in the company by being able to react immediately to exceptions and to proactively mitigate supplier risks.

RECOMMENDATION

Direct procurement is managed in SAP S/4HANA.

Customers should transfer direct procure-to-pay processes currently implemented with the materials management component in SAP ERP or with SAP SRM to the SAP S/4HANA Enterprise Management solution.

Customers should extend the process flow to suppliers with the SAP Ariba Supply Chain Collaboration for Buyers solution for collabo-ration on forecast, inventory, orders, consign-ment, contract manufacturing, and quality scenarios. They should also integrate with SAP Ariba Sourcing to better leverage supplier innovations, design for reduced cost of goods sold, and speed up the product innovation lifecycle.


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END-TO-ENDUSECASES

ForecastCollaborationThe demand plan is provided to the supplier for forecasting and committing, which results in a constrained plan.

Plan-DrivenReplenishmentThe MRP run triggers a purchase order to refill stock in time for manufacturing execution.


Standard integration delivered by SAP between SAP S/4HANA and SAP Ariba solutions and

VALUE CAPTURE • Maximized process efficiency through 100% plan-driven process automation • Reduced inventory • Increased customer fill rates • Improved visibility and collaboration with suppliers • Extended asset uptime by reacting to material shortages early • Heavy maintenance, repair, and overhaul and direct material spend capture and compliance with automatic replenishment

SAP S/4HANA SAP S/4HANA SAP S/4HANA SAP S/4HANA Ariba Network

MRP Requisition Source determination Purchase order Supplier

collaboration

SAP Integrated Business Planning,

SAP S/4HANA


for Buyers


for Buyers

SAP Integrated Business Planning

Demand plan Forecast Commit Constrained plan

WorkOrderandProject-DrivenProcurementA shortage of materials triggers an employee to create a purchase order to replenish the materials.

Standard integration delivered by SAP between SAP S/4HANA and SAP Ariba solutions and Ariba Network

SAP S/4HANA SAP Ariba Catalog SAP S/4HANA Ariba Network SAP S/4HANA

Plant maintenance or project system Managed catalog Purchase order or

reservationSupplier

collaborationGoods receipt, invoice receipt


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Buy and Deliver – External Workforce Management and Services ProcurementCustomers increasingly use their ecosystems to commission one of three types of services to get tasks done: • Qualifiedservices where success is highly dependent on who does the job – In this case, it is critically important to identify the right candi-dates from a broad ecosystem of contractors. This includes reviewing resumes, onboarding, and setting up HR or establishing temporary labor contracts, certifying and building contractor profiles, managing time sheets, and, finally, paying market rates.

• Complex services where the scoping of engagements around the “what” and “howmuch” is important – Consider mowing 100,000 square meters of lawn or catering for 20,000 people daily. This is usually done through statements of work, service descrip-tions, and negotiated rates. The aim is to maxi-mize preferred-supplier savings and eliminate overbilling.

• Nonqualifiedorsimpleservices where the “who” is not important, and the service may include items and goods, for example, painting a corridor, having a field engineer perform an unplanned valve inspection, or replacing the antenna in a relay station – This includes ordering from release contracts and obtaining service approvals, as well as completing service entry sheets, making sure the work complies with agreed-upon rates.

RECOMMENDATION

Customers should use SAP Fieldglass solutions for services procurement if it is important “who” provides the service and if onboarding or offboarding of contingent workers is required (temporary labor or professional services, for example).

For nonqualified or simple services and scenarios where the “what” is more important, customers should leverage the SAP Ariba solutions integrated to SAP S/4HANA. This includes, for instance, project or field services that combine material consumption with services or recurring services that are invoiced against a contract.

Customers should use the SAP Ariba Strategic Sourcing solutions for finding the best supplier and negotiating the contract and statement of work (SOW).


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END-TO-ENDUSECASES

QualifiedServices–ContingentLaborExternal workers are selected, onboarded, and compensated based on time-sheet information.Here’s an example of a scenario that starts with an SAP Fieldglass solution:

ComplexServices–Project-BasedFieldServicesThe service technician submits service entry sheets to create an invoice based on contracted rates. If necessary, the buyer can enter service entry sheets on behalf of the service technician into the system through SAP Ariba Invoice Management.


Standard integration delivered by SAP between SAP S/4HANA, SAP Ariba solutions, and SAP Fieldglass solutions

VALUE CAPTURE • Early visibility of spend exposure through capture of service entry sheets • Better compliance with line items of the PO or contract rate sheet for services and materials • Improved timeliness of payments for services-based invoices • Eliminated overpayments through accurate and clean invoicing • Optimized discounting and working-capital improvements

SAP S/4HANA Ariba Network, SAP Ariba Invoice

Management

SAP S/4HANA Ariba Network SAP S/4HANA

Service order Service entry sheet Service receipt Invoice

collaboration Invoice receipt

SAP Fieldglass solutions




SAP S/4HANA

Posting and candi-date assignment Work order Time-sheet entry Invoice creation

and approval Invoice receipt

SAP S/4HANA–initiated scenario:

SAP Ariba Buying Ariba Network SAP Ariba Contracts,Ariba Network

SAP Ariba Invoicing SAP S/4HANA

Service-order item additions

Service entry (field ticket)

Rate sheet valida-tion and approval Invoice creation Invoice receipt

SAP Ariba solution–initiated scenario:

SAP Aribasolutions

SAP Fieldglass solutions,


SAP Fieldglass solutions,

SAP S/4HANA

Sourcing and negotiation of SOW

Candidate assignment and work-order creation

Time-sheet entry and approval

Invoice creation and approval Invoice receipt

Here’s an example of a scenario that starts with an SAP Fieldglass solution:

Ariba Network Ariba Network


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Invoice and Pay

Simplified processes for collecting and checking invoices, verifying them against preconfigured business rules, and handling exceptions increase process efficiency and help eliminate data-entry errors and duplicate invoices:

• This addresses the key requirement of all customers: automation and reduction of administrative tasks.

• This is achieved when you eliminate paper-work and e-mails and start communicating digitally with suppliers – a key element in your journey to “lights-out shared services.”

• The invoicing process allows both buyers and suppliers to create additional business value and win-win situations in optimizing cash flow. You can use capabilities such as supplychainfinancinganddynamicdiscounting, allowing you to establish close relations with your suppliers and letting treasury departments optimize days payables outstanding (DPO) and days sales outstanding.

RECOMMENDATION

SAP recommends accounts payable teams use SAP S/4HANA to support final invoice approval and payment processes for all spend. We recommend the SAP Invoice Management application by OpenText for invoice verification and workflow on SAP S/4HANA.

Nonprocurement invoices and payment requests should be channeled directly into SAP S/4HANA to execute payment.

All your suppliers should send all PO and contract-based invoices through Ariba Network to digitalize your entire invoice volume.

Customers using SAP Ariba Buying for indirect procurement can – in most geographies – channel invoices through SAP Ariba solutions for use in invoice verification, enrichment, and exception management, and can send clean and compliant invoices to SAP S/4HANA, SAP ERP, or non-SAP ERP software for final invoice approval and faster payments.

In addition, customers can offer their suppliers dynamic discounting and supply chain financing programs through capabilities available on Ariba Network.


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END-TO-ENDUSECASES

Contract InvoicingThe invoice is created against the contract, based on rate sheets.

Smart InvoicingThe supplier offers special payment terms based on an e-invoice that was automatically validated against the purchase order.

Dynamic DiscountingYou can leverage open cash positions to pay suppliers earlier and capture discounts.


Standard integration delivered by SAP between SAP S/4HANA and SAP Ariba solutions and Ariba Network


VALUE CAPTURE • Higher discount capture rate through more on-time payments resulting in better use of available cash positions

• Extended DPO extension and increased subsequent cash flow • Fewer invoice exceptions through electronic invoicing and a rules engine on Ariba Network, leading to a reduction in overpayment errors

• Greater number of invoices processed by accounts payable employees • Lower payment processing costs • Increased rate-card compliance

Ariba Network SAP S/4HANA SAP Ariba Payables SAP S/4HANA SAP Ariba Payables

Smart invoicing Invoice receipt and approval

Self-service, discounting, supply

chain financingSettlement Payment

execution

Ariba Network,SAP Ariba Invoice

Management

SAP S/4HANA SAP Ariba Payables SAP S/4HANA SAP Ariba Payables

Contract invoicing Invoice receipt and approval

Self-service, discounting, supply

chain financingSettlement Payment

execution

SAP S/4HANA SAP Ariba Payables Ariba Network SAP S/4HANA SAP Ariba Payables

Open payablesSelection of invoices

for dynamic discounting

Adjusted open payables

Early-payment offer

Payment execution


Many of the benefits that come from a procure-ment transformation business case will materialize only if procurement professionals have real-time information about their businesses and are also proactively alerted by their systems when their predictive analytics or machine learning algorithms detect critical deviations. This includes identifying the right spend categories for contract reviews, making sound predictions of when contracts will be fully consumed, appropriately phasing out selected suppliers based on risk and quality, optimizing delivery performance, or realizing economies of scale with acquisition spend. This is why analytics is at the core of the SAP procurement strategy.

There are usually three types of analytic scenarios:

• Operational reporting on the transaction level • Group-type reporting, combining several data sources in one report for new insights and drill-down capabilities

• Spend visibility combining data from various systems with manually or automatically enriched and classified data

Customers can leverage analytical capabilities in procurement using SAP S/4HANA, SAP Ariba solutions, the SAP BW/4HANA solution, and the SAP Analytics Cloud solution:

• Each procurement functionality within SAP S/4HANA and SAP Ariba solutions pro-vides real-time operational reporting. Reporting functionality is embedded in the solution and can also be extended and enriched through custom fields or calculations.

• For broader analytical reporting, SAP S/4HANA and SAP Ariba solutions provide reporting APIs that allow users to extract data for reporting purposes, so it can be combined to address specific customer needs.

• For SAP Analytics Cloud, SAP recommends that users use either standard, built-in available user stories for procurement or connect APIs to build out analytics and leverage real-time decision support, such as through SAP Digital Boardroom.

• In case of nonharmonized pools of spend or for one-off merger-and-acquisition situations, SAP offers SAP Ariba Spend Analysis, which contains data enrichment and classification services.

• SAP S/4HANA, SAP Analytics Cloud, and SAP Ariba Spend Analysis all run on the SAP HANA® business data platform, which is at the core of the reporting strategy.

• SAP BW/4HANA is available as an on-premise group-reporting tool for collecting data from various sources.

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Analytics

RECOMMENDATION

To uncover savings opportunities for strategic sourcing and to report on disparate sources or uncleansed data that needs to be aggregated to identify synergies – such as during or before mergers and acquisitions – customers should leverage SAP Ariba Spend Analysis.

For deploying SAP S/4HANA and SAP Ariba solutions, customers should initially leverage the built-in operational reporting capabilities. We have seen several CPOs successfully increase internal buy-in for procurement transformation by setting up “digital board-room” analytics to outline their new levels of transparency and their abilities to drive savings and reduce supplier risks.

Customers operating in countries that have works councils should pay special attention to their analytics, as any report that refer-ences people or teams is subject to works-council approval.


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In an ideal world, every organization would have only a single ERP instance, but this is oftentimes not the case. In practice, many companies and organizations running SAP ERP accumulate more than one instance. Whether through the acquisition of another company, where the SAP ERP environ-ment wasn’t consolidated, or because a division created its own SAP ERP instance due to individual requirements, ERP instances in large, multi-national organizations sometimes proliferate.

As a result, distributed procurement landscapes with numerous back-end systems are quite common across larger companies.

Procurement is particularly impacted by this lack of centralization in an ERP landscape. As a business function, procurement benefits from scale and volume: the more volume you put through a supplier or in purchasing an item, the greater the cost savings and the more efficient the process becomes.

Customers can transform an existing SAP ERP system to SAP S/4HANA for central procurement, enable an existing SAP S/4HANA system to use central procurement, or implement a new instance of SAP S/4HANA for central procurement.

SAP S/4HANA for central procurement enables these business scenarios (see Figure2):

• Central requisitioning • Central purchasing • Central contract management • Central analytics

In case of multiple back-end SAP software systems, SAP S/4HANA for central procurement, which is an integral part of an SAP S/4HANA system, will be the interconnection point and hub between all back-end systems and SAP Ariba solutions and Ariba Network.

The purchaser will work within the central procurement system, accessing all operational processes and data across all connected systems, while central procurement is extended as part of the digital core through SAP Ariba Sourcing, Ariba Network, and other strategic SAP Ariba solutions.

Already today, the guided buying capability for SAP Ariba solutions is integrated to SAP S/4HANA in a single system deployment, but also to SAP S/4HANA for central procurement in a multi-back-end system deployment. In this case, the purchase order is always in SAP S/4HANA.

Central Procurement


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Figure2:BusinessScenariosforCentralProcurement

SAP® SRM

SAP ERP SAP ERP SAP ERP

SAP S/4HANA® for central procurement

SAP ERP SAP ERP

Guided buying

Transform

SAP SRM

SAP S/4HANA SAP ERP SAP ERP

SAP ERP SAP ERP

Guided buying

Reuse

SAP SRM


Guided buying

New


SAP S/4HANA for central procurementSAP S/4HANA for central procurement


With extensibility options, SAP helps organizations chart their own journeys while delivering innova-tions at an increasingly faster pace. Extensibility options allow customers moving from on premise to the cloud to realize their key differentiated busi-ness processes. Both SAP Ariba solutions and SAP S/4HANA provide a large set of APIs enabling extensibility.

Here are some examples of processes that are often realized as extensions:

• Special user groups – Ability to provide tailored mobile applications and user interfaces for specialized business processes and functions

• Internet of Things – Automated active manage-ment and monitoring of inventory, components, machinery, and other resources

• Document management – Access to document management systems enabling sharing and collaboration on engineering and other critical documents in the sourcing process

• Data behind firewall – Supplier exposure to sys-tems behind the firewall such as product lifecycle management and quality management systems

SAP provides four powerful extensibility concepts: • Side-by-side extensibility with SAP Cloud Plat-form enables customers of both on-premise and cloud solutions to build completely new user interfaces (UIs) based on the SAP Fiori® user experience, to integrate with other cloud appli-cations, or to build new applications.

• In-application extensibility with built-in tool sets enables customers to adapt the UI layout and context, create custom fields and tables, create and extend analytical reports or forms, and change the business logic.

• The Custom Forms API allows customers to develop whatever forms they want with powerful data collection and approval flow of the collected information.

• SAP Ariba Developer Portal allows customers to explore, define, build, and deploy application extensions to their SAP Ariba solutions using the SAP Ariba APIs.

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Solution Extensibility

SAP®solutions

Security Integration Business services

Mobile User experience

and collaboration

Analytics Machine learning

Internet of Things services

SAP Cloud Platform

Any databaseSAP HANA® Big Data

SAP Vora™ engine

Altiscale Hadoop

Amazon Web Services

Microsoft AzureGoogle Cloud

PlatformNon-SAP solutions

Homegrown

EcosystemFigure3:SAPCloudPlatform

SAP Leonardo

MarketplaceSAP API Business Hub

SAP Ariba® solutions

SAP Fieldglass® solutions

SAP Customer Experiencesolutions

SAP SuccessFactors® solutions

SAP Concur® solutions

SAP S/4HANA®


SAP delivers business value through individual product capabilities and also by facilitating end-to-end processes that often span lines of business. For fast time to value, SAP customers expect smooth integration of the product functionalities realized in SAP S/4HANA and SAP Ariba solutions – in data model design and in integration configu-ration, testing, and maintenance.

So how does SAP address integration of end- to-end procurement processes?

• Customers leverage a single integration gateway, the SAP Ariba Cloud Integration Gateway solution, to connect to all SAP Ariba and SAP S/4HANA solutions.

• This integration gateway is realized as part of SAP Cloud Platform, which provides the single integration and extensibility layer.

• Many companies are connected to Ariba Network also as suppliers; SAP Cloud Platform also facilitates integration of sales-and- distribution capabilities in SAP S/4HANA to Ariba Network.

• All integration scenarios are developed natively for SAP S/4HANA, but SAP also supports customers currently using SAP ERP who have midterm plans to adopt SAP S/4HANA.

• Back-end integration with non-SAP systems is possible through the same platform, which allows for flexible mapping options between systems.

• SAP delivers integration by design. For example, if a supplier’s master data is managed through the SAP Ariba Supplier Information and Perfor-

mance Management solution, its data model is identical to that of its business partner using SAP S/4HANA. Integration simply comes down to data load and synchronization.

Key features of SAP Ariba Cloud Integration Gateway (Figure4) include:

• More than 100 preconfigured integration sce-narios for direct, indirect, and services spend, spanning the whole source-to-settle process

• Automated self-testing framework to dramati-cally reduce overall testing and setup time (as 70% of the time of an integration project can be consumed by the testing portion, based on SAP Ariba customer project experience)

• State-of-the-art, enterprise-grade security that helps ensure fail-safe protection for your data, enabling you to connect the cloud to your enterprise without compromising the corporate firewall

• Real-time monitoring and alerts providing visibility and control to help you proactively manage your integrations and identify problems early

• Mediated connectivity support that helps you leverage existing middleware such as the SAP Process Integration offering, SAP Process Orchestration software, and the SAP Cloud Platform Integration service

• One solution that handles integration to SAP ERP and SAP S/4HANA, integration to Ariba Network and SAP Ariba solutions, as well as connection with SAP Solution Manager

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Solution Integration


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Figure4:SAPAribaCloudIntegrationGateway:Buy-SideIntegrationEnabledbySAPCloudPlatformIntegration

SAP®Ariba®CloudIntegrationGateway

SAP ERP

Add-ons

Buyers

One-click deployment Portal Connection

protocols

Single sign-on Standards mapping

repository

Buyer Supplier

Network

Test central Security

Multitenancy Developer tools

Integration wizard

SAP S/4HANA®

SAP Ariba


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Deployment Options

The type and landscape of a procurement system can vary depending on size, organizational setup, and the organization’s business requirements. SAP supports various deployment options for SAP Ariba solutions, SAP ERP, SAP S/4HANA, and SAP SRM, giving customers flexibility and choice – and supporting their digital transformations.

Customers can extend the core capabilities of SAP S/4HANA with SAP Ariba solutions in a single-instance deployment, receiving business documents from SAP Ariba solutions in SAP S/4HANA and executing the end-to-end processes visualized in this document.

As an extension to this, for customers that run multiple back-end software systems, a single SAP S/4HANA soft-ware system will act as a central hub. It handles central purchase requisitions, central confirmations, return deliveries, and central contracts created in SAP S/4HANA with corresponding follow-on documents in SAP ERP application systems (versions beyond SAP enhancement package 6). In addition to this, local purchase requisitions and purchase orders can be accessed and processed in SAP S/4HANA for central procurement. A holistic analytical offering completes the central procurement scenarios. This concept is especially applicable for customers run-ning multiple back-end setups of SAP SRM, as they can transform their existing deployments to the central hub for SAP S/4HANA.

Beyond central requisitioning, contracting, purchasing, and analytics in SAP S/4HANA, additional scenarios together with SAP Ariba solutions and APIs for heteroge-neous back-end systems are planned.

As a step in their transformation to SAP Ariba solutions and SAP S/4HANA, SAP SRM customers can continue to run SAP SRM and:

• Connect SAP Ariba solutions to SAP ERP and back-end SAP S/4HANA systems (enabling collaborative sourcing, supplier collaboration, supplier management, and catalog management)

• Connect SAP SRM to back-end software systems already transformed to SAP S/4HANA

• Implement SAP Ariba solutions for guided buying on top of SAP SRM (with SAP SRM sustained to leverage existing integrations to back-end systems)

SAP Ariba solutions

SAP S/4HANA

SAP Ariba solutions

SAP S/4HANA

SAP S/4HANA SAP S/4HANA SAP S/4HANA SAP ERP

SAP SRM

SAP S/4HANA SAP ERP SAP ERP

SAP Ariba solutions


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SAPS/4HANA–TheDigitalCore

For a full picture of an SAP S/4HANA and SAP Ariba solution landscape, please see Figure 5.

Figure5:SAPS/4HANAandSAPAribaSolutionLandscape

SAP® Ariba® Sourcing

SAP Ariba Contract

Management



SAP Ariba Buying with the guided

buying capabilitySAP Analytics

Cloud

SAP Ariba Cloud Integration Gateway

SAP Ariba Catalog SAP Ariba Spot Buy Catalog

SAP Ariba Supply Chain Collaboration for Buyers

Suppliers

Financial institutions

Logistics service providers

Ariba Network

Dynamic discountingSupply chain finance

SAP S/4HANA® Enterprise Management

SAP S/4HANA for central procurement

SAP Master Data

Governance, Supplier

(optional)

SAP ERP SAP ERP SAP S/4HANA


Today, more than 20,000 SAP customers use SAP ERP for materials management or SAP SRM for use in procurement and sourcing. To help you take advantage of our procurement strategy and our innovations, we have developed an approach to jointly review your business processes and your solution infrastructure and develop your procure-ment road map.

To execute jointly on procurement transformation, you can leverage the following SAP services: • Identifyexpectedvalueandbenefits. Partici-pate in our world-class benchmarking program. Attend a value discovery workshop. Uncover business priorities (including combination with SAP S/4HANA) and define your target cloud scenario (cloud or hybrid). Have SAP develop a collaborative value assessment centered around optimization potential for cost reduction, process efficiency, fiscal control, and cash management.

• Planthemigrationandtransition. Define the migration and implementation strategy, including dependencies and prerequisites for the target cloud scenario. Address security and privacy requirements. Create a migration and transfor-mation plan, including timeline, service levels, and priorities.

• Executethetechnicalimplementation including system integration. Run technical tests. Migrate data and implement functions based on ready-to-use business-process templates. Perform system checks and business-process tests, and analyze operational impact.

• Executechangemanagement. Enable suppliers to successfully adopt collaborative business commerce practices and tools by conducting administrator and user training. Innovate your business processes and model a buying channel in the guided buying scenario to expose preferred suppliers or empower end users with three bids and a buy.

For SAP SRM customers, SAP and our partners offer a wide range of migration services. Findoutmore.

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Benefits and Next Steps

SELF-FUND DIGITAL TRANSFORMATIONMany companies recognize the need to modernize procurement and plan to adopt a combination of SAP S/4HANA and SAP Ariba solutions. While the timeline of the SAP S/4HANA rollout is defined by the IT strategy, companies can start realizing benefits delivered by SAP Ariba solutions and use those to help fund the transformation to SAP S/4HANA. For instance, customers can deploy SAP Ariba Sourcing or Ariba Network against their SAP ERP application, realize early benefits, and switch over to SAP S/4HANA once it is deployed.


https://www.ariba.com/programs/transform-srm

Process Efficiency • Drive sourcing productivity through deep spend analytics and immediate supplier discovery

• Reduce supply chain operation costs • Increase supply chain resilience through risk management • Reduce cycle times and increase procurement and AP productivity

40%–60%in operating cost reduction

Fiscal Control and Compliance • Control maverick spending and fraud through use of contracted suppliers and preferred specs

• Help ensure supplier compliance to preferred terms reconciling invoice, PO, receipt, and contract

$20 million reduction in contract leakage per $1 billion of spend

Cash Management • Avoid unintended cash flow constraints with a formalized payment-terms strategy

• Realize early-payment discounts or take advantage of supply-chain-finance margin sharing through shorter invoice-processing cycle times

$1 million–$2 millionin savings per $1 billion of target

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Cost Reduction • Rationalize your supply base through spend visibility and centralized sourcing

• Negotiate better pricing using consumption history • Save on ad hoc purchases through demand management and spot quoting

4%–15%in average unit price reduction

CUSTOMERVALUEOPPORTUNITIES*

*This data does not provide a guarantee of results; it is, instead, an example of the benefits a customer might realize.


StudioSAP|51144enUS(19/03)

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These materials are provided by SAP SE or an SAP affi liate company for informational purposes only, without representation or warranty of any kind, and SAP or its affi liated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affi liate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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