Transfer Credit Reevaluation – Simplified COTA Conference February 1, 2013
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Transcript of Transfer Credit Reevaluation – Simplified COTA Conference February 1, 2013
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Transfer Credit Reevaluation – Simplified
COTA Conference February 1, 2013Don Simpson, Associate VP for Enrollment ManagementBrian Edmond, Senior Systems Analyst
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Missouri State University• 21,000 students, with 15,000 degree-seeking
undergraduates• 2,352 new transfers in 2012 (47% of all new
undergraduates)• New transfer enrollment has increased 49% in five years• Over half of entering freshmen have college credit• 87% of recent bachelor’s degree recipients had at least
one transfer course
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Transfer Equivalency Guide
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Transfer Equivalency Guide
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Transfer Equivalency Search
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Transfer Equivalency Search
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Transfer Admission Process• Transfer credit evaluated at point of admission
• Office of Admissions prepares initial evaluation
• Ultimate authority rests with department heads
• “GEP” equivalencies for general education
• Preapproval for study away
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During the Past Year • Evaluations for nearly 7,000 students
• Courses from 885 institutions
• About 25 percent of courses were evaluated as electives
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Admission Follow-Up• Email sent the morning following admission
• Online transfer orientation required
• Reevaluation process described in orientation
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Transfer Orientation
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The Old Way
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Timeline• January 2010: Transfer Task Force formed
• April 2010: Presentation to academic administrators
• June 2010: Formed functional committee and advisory committee (department heads)
• March 2011: System implemented
• September 2012: Second phase released
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Training
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Systems at Missouri State• Banner conversion completed in fall 2009• Modules include general, student, financial aid, finance,
human resources / payroll, advancement, BDMS, workflow, Luminis (portal)
• Some custom web applications retained, many with an advisor focus
• Active development on side applications, most of which use Banner tables as a starting point
• Very strict with a “zero customization” policy – we have customized only a very few things within baseline!
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Custom Applications – Advising Notes / Test Scores
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Custom Applications – Advisee List / Class List
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Custom Applications – Unofficial Transcript / Registration Status
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Student Reevaluation Request
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Student Reevaluation Request
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Student Reevaluation Request
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Student Reevaluation Request
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Student Preapproval Request
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Manage Requests
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Manage Requests
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Approve / Deny Requests
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Advising Notes
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Transfer Credit Evaluation
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System Usage Data• 2300 reevaluation requests in first 12 months
o 1200 approved (350 for all students)o 227 given approval for a different course
• 1,080 preapproval requests (including 39 for study away)o 635 approved (99 for all students)o 97 given approval for a different course
• Nearly every department has received requests
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What We Wanted to Hear“I just did my first on-line transfer credit re-evaluation. LOVE IT! You and your
people did a great job! ”
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Survey of New Transfers Fall 2012 Semester
• 37% of students surveyed talked with advisor about having credit reevaluated. Of those:
86% said their advisor was knowledgeable about the process
45% had actually utilized the system
• Of those who utilized the system, 48% were very satisfied and 33% were moderately satisfied
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What’s Next?
• Ability to attach documents (e.g., course syllabi) to requests
• Similar system for degree program substitutions and waivers
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Questions?• Don Simpson
• Associate Vice President for Enrollment Management• Enrollment Services• [email protected]
• Brian Edmond• Senior Systems Analyst• Computer Services – MIS• [email protected]